2023-08-10 Work SessionKodiak Island Borough
Assembly Work Session
Assembly Chambers
Thursday, August 10, 2023, 6:30 p.m.
Work Sessions are informal meetings of the Assembly where Assembly members review the upcoming regular
meeting agenda packet and seek or receive information from staff. Although additional items not listed on the work
session agenda are discussed when introduced by the Mayor, Assembly, or staff, no formal action is taken at work
sessions and items that require formal Assembly action are placed on regular Assembly meeting agenda.
Page
1. CITIZENS' COMMENTS 1-907-486-3231 or Toll Free 1-855-492-9202
(Limited To Three Minutes Per Speaker)
2. AGENDA ITEMS
a. Federal Lobbyist Update From Sebastian O'Kelly 3 - 8
Agenda Item Report - Pdf
3. PACKET REVIEW
a. PUBLIC HEARING
Ordinance No. FY2024-05 Of The Assembly Of The Kodiak
Island Borough Adopting Proposed Changes To The Kodiak
Island Borough Salary Schedules
CONTRACTS
Contract No. FY2024-10 Purchase Of A New Caterpillar 320
Hydraulic Excavator From NC Machinery
ORDINANCE FOR INTRODUCTION
Ordinance No. FY2023-19 Amending Kodiak Island Borough
Code Section 17.175.050, Off Street Parking - Location
4. MANAGER'S COMMENTS
a. Borough Manager's Report 9-12
2023-08-10 Borough Manager's Report
5. CLERK'S COMMENTS
a. Borough Clerk's Report 13-15
2023-08-10 Borough Clerk's Report
6. ASSEMBLY MEMBERS' COMMENTS
Page 1 of 15
7. MAYOR'S COMMENTS
8. OFFICIAL TRAVEL CALENDAR
August 9-11, AML Summer Legislative Conference, Homer
August 24-26, CIRCAC, Homer
December 6-8, AML Annual Conference, Anchorage
This meeting is open to the public and will be broadcast on the Borough's You Tube Channel. Meeting packets are available
online. Please subscribe to get meeting notifications when meeting packets are published. For public comments, please call
(907) 486-3231 or (855) 492-9202.
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AGENDA ITEM #2.a.
KODIAK ISLAND BOROUGH
STAFF REPORT
AUGUST 10, 2023
r ASSEMBLY WORK SESSION
SUBJECT: Federal Lobbyist Update From Sebastian O'Kelly
ORIGINATOR: Aimee Williams, Borough Manager
RECOMMENDATION:
DISCUSSION:
Federal Lobbyist Sebastian O'Kelly will be providing an update on things happening in
Washington DC which includes future Coast Guard plans, deed restriction of the mental health
buildings on Egan way, and the Anton Larsen Bay extension project. The Assembly will have
an opportunity to go over the Federal Capital Improvement Project List with Mr. O'Kelly.
ALTERNATIVES:
FISCAL IMPACT:
OTHER INFORMATION:
Kodiak Island Borough
Federal Lobbyist Update From Sebastian O'Kelly
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AGENDA ITEM #2.a.
KODIAK ISLAND BOROUGH
RESOLUTION NO. FY2023-21
A RESOLUTION OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH IDENTIFYING
FEDERAL PROJECT AND PROGRAM PRIORITIES FOR FEDERAL FISCAL YEAR 2024
WHEREAS, the Alaska Congressional Delegation has requested the views of the Kodiak Island
Borough on which Federal projects and programs should be considered priorities, in no particular
order, for rural Alaskan communities and their residents.
NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND
BOROUGH that:
The Borough submits the following FY 2024 community project/Congressionally directed
spending requests, consistent with guidance issued by the House and Senate Appropriations
Committees.
1. Kodiak Island Hospital Addition $54,390,000
The oldest wing of the Kodiak Island Borough owned hospital facility has been assessed
and found to be structurally deficient to withstand the impacts of a significant local
earthquake. Due to the age of this portion of the facility, a variety of building support
systems are failing and require replacement as well. The cost benefit analysis does not
result in favor of retrofitting this section of the building.
This project proposes to demolish the 3,200 square foot old hospital wing and construct
in its place a three-story addition that meets current seismic standards and allows the local
hospital facility to meet the needs and regulatory requirements of current and future
medical care for the island community of 13,000 people.
2. St. Herman Harbor Infrastructure Replacement. (Phase I & II) $18,000,000
St. Herman Harbor (SHH) was built by the State of Alaska in 1982 and has been a vital
facility for Kodiak's large and diverse commercial fishing fleet for 40 years. The facility
provides safe moorage for over 400 vessels from all over Alaska and the West Coast.
With the exception of a few minor upgrades over the years, the original float system is
beyond its useful life and is in need of replacement.
The proposed project would result in the reconstruction of St. Herman Harbor with the
replacement of most of its float system in four phases. Currently, the harbor has been
losing one dock per year due to aging and the elements. A dock loss results in 2 vessel
berths along with the revenue generated for the harbor. This rate of failure is likely to
increase in future years as the existing docks further deteriorate. The latest inspection
Resolution No. FY2023-21
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AGENDA ITEM #2.a.
report shows many portions of the facility are in very poor condition. The forty -year-old
float systems suffer from failing concrete, rotting walers and bull rails, and an outdated
electrical system.
In 2022, the City contracted with PND Engineers, Inc. (PND) to prepare a St. Herman
Harbor Planning and Scoping Report that includes concept harbor layouts, cost estimates
and construction phasing recommendations. The Kodiak Island Borough is supporting the
City of Kodiak's request for $18 million to complete the first two phases.
Modernizing and expanding our port infrastructure is critical to remaining competitive in
maintaining our status as an important commercial fishing community. Waterfront facilities
and marine infrastructure are a critical element to the City of Kodiak and the State of
Alaska, supporting a large portion of the City's commerce, industry, transportation, and
recreational needs.
AND FURTHER BE IT RESOLVED that:
The Kodiak Island Borough's views and recommendations on priority Federal programs for FY
2024 are as follows:
Broadband Service to Rural Areas: Establishing or improving broadband service to the
Borough's rural island communities has been a high Federal priority for us for many years.
Deployment of high-speed broadband to rural areas such as Kodiak is now in the
implementation phase from a base of funding provided through the American Rescue Plan
Act, the Bipartisan Infrastructure Law and regular annual Federal appropriations. The
primary sources of funding have been or will be through NTIA's Tribal Broadband
Program; USDA's Telecommunications Infrastructure Loan Program & Community
Connect Grant Program; and the new State Broadband Grants Program created by the
Bipartisan Infrastructure Law. One of the Borough's communities — Port Lions — was
recently a beneficiary of these funds, receiving $29 million for its Broadband Infrastructure
Deployment project to install fiber optic cable connecting almost 1,000 households and
businesses. We continue to monitor GCI's fiber optic cable project — which includes the
Port Lions effort and connectivity to other Island communities -- to bring high speed
internet service to Kodiak and through much of the Aleutian Island chain. "Middle" and
"last" mile investments also remain important to our villages so they can access higher
speed broadband. Should the Borough in cooperation with a local internet service provider
pursue funding at a later date with USDA's or NTIA's programs, we would request
Delegation support for our application.
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2. Groundfish Surveys: Our Federal resolution last year called for maintenance of effort of
Federal groundfish trawl surveys in Alaska. This would be six surveys, one of which is O
dedicated to movement of fish out of historical survey areas. The FY 2023 Omnibus
Appropriations Bill funds and directs that number of surveys. Groundfish are critical to
Resolution No. FY2023-21
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AGENDA ITEM #2.a.
85 Kodiak fisheries, accounting for 60 percent of all our landings. Inadequate data creates
86 the possibility of reduced quotas as fisheries managers seek to control fishing effort on a
87 precautionary basis. We appreciate the Alaska Congressional Delegation's support to
88 maintain this coverage in recent years and for favorably considering the Borough's prior
89 year requests. We respectfully request that six Alaska groundfish trawl surveys be
90 continued and funded for FY 2024.
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92 3. Fisheries Disaster Relief: Congress has just enacted fisheries disaster relief reform
93 legislation -- the Fishery Resource Disasters Improvement Act -- that would bring greater
94 transparency and deadlines to the steps in the disaster relief determination, funding, State
95 expenditure plan development and relief distribution process. The bill also includes
96 provisions that qualify local government loss of raw fish tax revenues as eligible for
97 reimbursement from future Federal fisheries disaster relief funding. This provision is not
98 mandatory and would require the State of Alaska to include foregone fish taxes as part of
99 its fisheries disaster relief expenditure plans submitted to NOAA. Separately, the FY 2023
100 Omnibus Appropriations Bill includes $300 million for fisheries disaster relief. The Borough
101 thanks the Delegation for its support of fisheries disaster relief reform and funding. We
102 further urge that the Delegation advocate with NOAA that of the $300 million in
103 appropriations the full amount be allocated for Alaska crab disasters consistent with the
104 Governor's disaster relief requests.
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106 4. North Pacific Observer Program: Observers are an important part of managing the
107 halibut and groundfish fisheries in the Gulf of Alaska. Gulf of Alaska fishery participants
108 pay into the North Pacific Observer Fund to cover the costs of "partial coverage" for Gulf
109 fishing sectors but there has been a shortfall in funding to cover observer costs in recent
110 years. The Congress did not include the increase in funding for the program that the
III Brough requested last year but did include instructions to mitigate the cost impacts on the
112 small vessel fixed gear fleet while the fishery undergoes the transition to electronic
113 monitoring and reporting. We request that an additional $2 million in funding be provided
1 l4 in FY 2024 above base funding along with carryover of language concerning the cost -
115 burdens on the fleet.
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117 5. U.S. Coast Guard Base -- Kodiak: The FY 2023 Omnibus Appropriations Bill includes
118 $105 million for USCG Base Kodiak for the pier project to be ready for the Offshore Patrol
119 and Fast Response Cutters. These funds are in addition to the $130 million for fuel pier
120 recapitalization and $40 million for Phase IU housing at the base from the Bipartisan
121 Infrastructure Law. This is very good news for the Base and Kodiak as we ready for the
122 eventual of homeporting of two each of the new Fast Response and Offshore Patrol
123 Cutters. In addition to these vessels, the Borough is very interested in Kodiak being a
124 homeport for a new icebreaker(s). We recognize the destinations for the existing
125 commercially available ice breaker, assuming its purchase is funded in FY 2024, and the
126 three new heavy icebreakers yet to be built are likely to be Juneau and Seattle,
127 respectively, but we believe Kodiak would be a logical destination for one or more of the
Resolution No. FY2023-21 Page 3 of 5
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Federal Lobbyist Update From Sebastian O'Kelly
AGENDA ITEM #2.a.
128 i new medium class icebreakers. The medium class icebreakers are part of the Coast a
129 Guard's plans but have yet to be designed and funded. We very much appreciate the
130 Delegation's support for the Base as a homeport for the new vessel classes and urge
131 continued advocacy as future Coast Guard decisions are made, including future
132 icebreaker homeporting.
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134 6. Payment -In -Lieu -of -Taxes (PILT): PILT is a very important revenue source to the
135 Borough, given that there are over 2.8 million acres removed by the Federal Government
136 from local taxation within our boundaries. This is land that would otherwise be available
137 to the private sector to develop, creating jobs for the residents of Kodiak and our rural
138 Kodiak Island communities. PILT funds supplement Borough resources to provide basic
139 social services, including medical facilities, emergency fire and rescue services, roads,
140 and schools to our island communities. The FY 2023 Omnibus Appropriations Bill provided
141 full funding for PILT. We thank the Delegation for its long-standing support for PILT and
142 urge continued support for full funding in the FY 2024 appropriations process.
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144 7. National Wildlife Refuge Fund ("Refuge Revenue Sharing"): While not as significant
145 as PILT, the National Wildlife Refuge Fund is a critical source of replacement revenue to
146 communities like ours that have the presence of a large Federal wildlife refuge within their
147 boundaries. Both the Trump and Obama Administrations sought to zero out its funding.
148 The Biden Administration in its FY 2023 budget request also sought to terminate �LJI
149 appropriations for the program. Fortunately, Congress rejected the request and included
150 level funding for the program in FY 2023. The Kodiak Island Borough opposes the
151 termination of appropriations for this important program. The Borough thanks the
152 Delegation for its on-going support and seeks continued level funding in FY 2024.
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154 8. Essential Air Service (EAS): The Borough's communities are highly reliant on the EAS
155 program, its support to air carriers and its requirements for island community service.
156 FAA programs including EAS are due to be reauthorized in this Congress. The debate on
157 FAA reauthorization is typically when Congressional critics of EAS emerge citing the
158 program as a "wasteful corporate subsidy" to the profitable major airlines and seek to
159 either eliminate the program or enact detrimental changes. They overlook the program's
160 support for air routes that are served by smaller carriers or the fact without the EAS
161 subsidy, the major airlines would either terminate service, reduce it, or raise fares. We
162 urge the Delegation to oppose efforts to cut EAS funding or "reform" the program in ways
163 that would harm air serve on our island.
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165 9. U.S. Military Arctic Presence: The Borough appreciates the Delegation's sustained effort
166 at urging and directing the Department of Defense to further examine the Arctic's strategic
167 interest to the U.S. This past year the Biden Administration released its strategic blueprint
168 and plans (the National Strategy for the Arctic Region) for the Arctic. It has a number of
169 worthy goals and objectives but like predecessor plans from prior administrations lacks
170 details on specific activities and U.S. investments in the Arctic. Meanwhile, Russia and
Resolution No. FY2023-21 Page 4 of 5
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Federal Lobbyist Update From Sebastian O'Kelly
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AGENDA ITEM #2.a.
China continue to aggressively push their security interests in the region as evidenced last
year by the joint convoy of their military vessels that entered the U.S. EEZ in the Bering
Sea. As has been included in our past Resolutions, selection of Kodiak as a potential
military base or staging area as the U.S. expands its security presence in the Arctic is a
long-term goal for the Borough. We understand this is a multi-year effort, but the Borough
urges that Kodiak stay under consideration with the Delegation and Department of
Defense for future Arctic security investment.
BE IT FURTHER RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH that:
the Kodiak Island Borough administration is hereby instructed to advise Congress and the
appropriate agencies of the United States Federal Government of the Capital Improvement
Program and other Federal program priorities adopted by the Kodiak Island Borough Assembly.
ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH
THIS SECOND DAY OF FEBRUARY, 2023
KODIAK ISLAND BOROUGH
Aimee Williams, Mayor
VOTES:
Ayes: Delgado, Griffin, Smiley, Smith, Turner
No: LeDoux
Absent: Arndt
Resolution No. FY2023-21
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Nova M. Javier, MMC, Borbtlbh Clerk
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Federal Lobbyist Update From Sebastian O'Kelly
AGENDA ITEM #4.
Kodiak Island Borough
OFFICE of the MANAGER
710 Mill Bay Road
Kodiak, Alaska 99615
Phone (907) 486-9301
TO: Kodiak Island Borough Assembly
FROM: Aimee Williams
RE: Managers Report, August 10, 2023
Manager's Department
Anniversaries —Jessica Basuel —18 years
Union Negotiations — Met with our federal mediator and the IBEW on Monday and Wednesday
to try to come to an agreement on finalizing the contract.
AML— Currently traveling to Homer for the summer legislative conference.
Solid Waste Contract — worked with staff on clarifying language to propose a second
amendment to the contract. Staff is finalizing the requested changes and then those changes
will then go to the lawyer for review before going to Alaska Waste for review.
Compensation Study — We are reviewing the draft final report from Gallagher.
Healthcare Space Planning and Concept Study — Session has concluded. All participants,
PKIMC, KCHC, KANA and the KIB provided valuable input. Consultants will prepare a final
summary and anticipate providing a final draft by October. Many thanks to the parties that
allowed employee participation.
Engineering and Facilities —
Landfill - Bulldozer has been returned!
• Staff is preparing to move the fill site to the lower area in Cell#1.
Borough Manager's Report
AGENDA ITEM #4.
KFRC Discharge Permit — Mixing Zone information has been provided to the ADEC for review,
comment, and inclusion for the issuance of the required APDES Permit. KIB is striving to avoid
an assignment of penalty as the final steps are completed to be compliant.
KFRC — Awaiting contact from Long Technologies to discuss Direct Digital Control review and
potential software upgrade. Awaiting completion of a base plate from a local vendor. Sewer lift
station will be rebuilt when all materials are on site and assembled.
Swimming Pool — Discussion has begun with WTI regarding the standard contract provided and
questioned. WTI has stated that they will consider discussions regarding alternate contracts and
requirements. Baker Act was not discussed as on site pool staff interviews indicated there was
no need.
KIBSD —
• Peterson Elementary — E/F Staff has confirmed that no construction will take place this
season. RFI received for clarification associated with insulation foam drainage
configuration. E/F Staff will propose a revised end date for summer 2024.
• North Star Windows & Siding Phase 2 — Window installation is nearing completion.
Interior window trim (hickory) is being installed to allow for interior completion so
teachers can prepare for the school start. Siding replacement is continuing. Exterior
metal door painting.
• East Roof Proposal Package — Purchase order sent to architect to begin design.
• North Star Roof Replacement and Skylight Replacement — Design and project bid
package has been approved and PO sent to the architect. Awaiting discussions with
KIBSD regarding the discussed funding for this design.
• Karluk and Larsen Bay — Scheduling repairs with contractor. Larsen Bay Tribal Council
and City of Larsen Bay have signed the transfer agreement. Awaiting all required
signatures.
Leachate Treatment Plant — Work on the addition continues. Contractor has begun preparing
and painting. Concrete surface defect repair material has been approved. Expansion joint is not
acceptable as installed. Exposed rubber membrane will be attractant to the area birds. A steel
flashing material cover has been designed and submitted for pricing. American Steel
procurement information has been requested again.
Stage 3 Closure — Final walk of the closed areas has been performed. Contractor provided with
a final punch list for project completion. Final surveyed quantities are required before the job is
completed.
Bayside Fire Department — Dry sprinkler system associated with the original building has been
secured due to being tripped. Emergency repairs are beginning. Final repairs may include
replacement of all dry system heads based on a sample test of four random heads per NFPA
Borough Manager's Report
AGENDA ITEM #4.
codes. A revised estimate will be generated after inspection and temporary repairs are
completed.
Health and Facilities Advisory Board — Meeting scheduled for August 21, 2023. Anticipating a
35% cost for SPD (Sterile Processing Department)
PKIMC — Identifying and prioritizing repairs required to the facility.
Borough Building — New electric and oil -fired boiler are set in place on new equipment pads.
Electrical upgrades are continuing. Electrical modification change pricing has been received and
is being reviewed by the electrical engineer.
Solid Waste Contract — Staff is continuing to prepare alternate language for contract change for
clarification.
KFRC Touch Tank — Facility has been opened Thursdays and Fridays from 11:00 to 4:30 pm
weekly for the summer months. Accommodating cruise ships that are making previous
arrangements.
Finance Department/ IT -
TY2023 Real & Personal Property Taxes — For those wanting to participate in the half -payment
option for tax payments, the first payment is due Tuesday, August 15th, with the second
payment due November 15th. For those choosing the full -payment option, payment is due
October 16tH
IT — No Update this week.
Assessing Department —
Exemptions — Assessing staff continues to work on the requests for business / non-profit tax
exemptions. There is a backlog on these requests.
Tax Roll — There are as many as forty $150,000 exemptions from either seniors or disabled
veterans that might still be granted. This would result in a possibility of $6,000,000 less of
taxable value if there are additional appeals or eligibility changes occur. Assessing processed 27
supplements for SC/DV eligibility as of August 9, 2023.
Field work — Assessing continues FY2024 field work in Service District 1. Assessing mailed
postcards to property owners in SD1 to notify of Assessing field work. There has been a great
response from the public because of these. Several residents have commented that they knew
exactly why our assessing staff members were at their properties.
Up Next - Commercial modeling & depreciation, mobile home depreciation tables, and land -
valuation will be reviewed this year.
Borough Manager's Report
AGENDA ITEM #4.
Community Development —
Planning and Zoning — Planning and Zoning Commission held a work session last night. will have
a work session on August 9, 2023. CDD is announcing on radio and in the newspaper,
requesting public input for ADU ordinance changes that the Commission wants to bring to the
Assembly.
Parks and Recreation —The July 25th meeting was canceled due to lack of quorum. The next
meeting is scheduled for August 22 at 11 am. Elections, quarterly meeting schedules, and
bylaws creation will be discussed.
CIP Lists- Items wanting to be included on the Planning & Zoning CIP list need to be submitted
to CDD no later than August 24. All items must be vetted and accompanied by estimates for
totals. Villages/Tribes must provide minutes from Council meetings showing approval from
members to be insured they are added to the list. Unvetted requests will be submitted to the
Commission for review but risk not being included.
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Borough Manager's Report
AGENDA ITEM #5.a.
BOROUGH CLERK'S REPORT
August 10, 2023
1. Election Update
Q The Declaration of Candidacy packets are available in the Borough Clerk's Office
and on the Borough website. The candidacy filing period will close at 4 p.m. on
Tuesday, August 15. We have received seven candidacy packets so far and a
candidates list is attached to this report.
Q We are in the middle of recruiting for election workers. Please contact the Clerk's
Office at 486-9310 if you or someone you know may be interested. We have also
started our communication with the Villages for absentee voting officials.
Q The ballots for the outlying communities will be mailed out at least 15 days before
October 3.
Q In compliance with Section 203 of the Voting Rights Act, all of our election
documents are now translated into the Filipino language with the exception of the
Voters pamphlet which is still being worked on.
2. Records
Q We are caught up with records requests and destruction. We are still working on
updating the records retention schedule.
3. Miscellaneous items
Q The results letter for the Senior Citizens and Disabled Veteran exemptions were
mailed out on Friday, July 21. Those who wish to appeal to the Superior Court
may do so by notifying the Borough Attorney by August 20, 2023.
Q We are working on a couple of liquor licenses and processed some plats for
recording.
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Borough Clerk's Report
AGENDA ITEM #5.a.
4. Upcoming Meetings
Q Rural Leadership Forum is in the works for September 20-22.
Q Note: The Last Joint Work Session held with the City Council was hosted by the
Borough on January 18.
5. Other Projects
Q Research and revision of various ordinances such as filling a mayoral vacancy,
BOA appeal process, and KIBC 2.25.070 Absences, SWAMC, Cook Inlet RCAC,
and PWS RCAC seats
Q Submitted Assembly requests forms for the following:
• Opening Borough owned lands to public auction (Sharratt)
• Debate limits (Turner)
• Granting exemptions for the year in which an exemption application is filed
(KIBC 3.35.030(D) (Turner/Sharratt)
• Change of agenda — citizens comments — in room and citizens comments —
by phone (Turner)
6. Travel and Leave Dates
Q Please send me your travel dates If you are travelling or taking any time off this
summer.
Q August 9-11, AML Summer Legislative Conference, Homer
August 24-26, Cook Inlet Regional Citizens Advisory Council, Homer
December 6-8, AML Annual Conference, Anchorage
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Borough Clerk's Report
Regular Election — October 3, 2023, Three-year terms are to expire October 2026
2023 Kodiak Island Borough Candidates
NAME RESIDENCE MAILING HOMENOBILE WORK #
Borough Mayor — One Seat, Two Year Term
Scott Arndt 3584 Sharatin Drive P.O. Box 76 414-791-3745
Borough Assembly — Three Seats, Three Year Terms
Ryan B. Sharratt 3703 Woodland Drive P.O. Box 753 907-942-5544
Bo R. Sedillo Whiteside 3742 Gull Drive Same ad Residence 907-512-9088
School Board — Two Seats, Three Year Term
Duncan Fields 4022 Cliffside Road 4022 Cliffside Road 907-317-5959
Beate Daly 2000 Ridge Circle Same ad Residence 907-942-7927
Bav View Road SA Board — One Seat. Three Year Term
Fire Protection Area No. 1 SA Board — Two Seats, Three Year Term I
Monashka Bay Road SA Board — One Seat, Three Year Term I
Service Area No. 1 SA Board — Three Seats, Three Year Terms
Scott Arndt 3584 Sharatin Drive P.O. Box 76 414-791-3745
Mike Sirofchuck 4288 Cliffside Road I P.O. Box 970 907-512-5127
Womens Bay SA Board — Three Seats, Three Year Terms I
Filing period is from August 1 to August 15.
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KODIAK ISLAND BOROUGH
Meeting Type: Date:
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