2023-07-27 Work SessionKodiak Island Borough
Assembly Work Session
Assembly Chambers
Thursday, July 27, 2023, 6:30 p.m.
________________________________________________________________________________________
Work Sessions are informal meetings of the Assembly where Assembly members review the upcoming regular
meeting agenda packet and seek or receive information from staff. Although additional items not listed on the work
session agenda are discussed when introduced by the Mayor, Assembly, or staff, no formal action is taken at work
sessions and items that require formal Assembly action are placed on regular Assembly meeting agenda.
Page
1. CITIZENS' COMMENTS 1-907-486-3231 or Toll Free 1-855-492-9202
(Limited To Three Minutes Per Speaker)
2. AGENDA ITEMS
a.
Discussion of and Potential Approval of Contract No. FY2024-08,
Professional Services Agreement With Water Technology, Inc.
For Kodiak High School Pool Statement Of Work and Proposal
Package Preparation based on the Prepared Evaluation
Agenda Item Report - Pdf
3 - 30
b.
Discuss Timeline For Strategic Planning Update
Agenda Item Report - Pdf
31 - 35
c.
Discuss Request From The USCG For A Letter Of Entry For An
Installation Of A Memorial Rock And Bench
Agenda Item Report - Pdf
36 - 53
3. PACKET REVIEW
a.
PUBLIC HEARING
• Ordinance No. FY2023-18 Amending Kodiak Island
Borough Code Title 1 General Provisions Chapter 1.20
General Penalty Section 1.20.050 Fine Schedule Setting
Out Penalties In The Minor Offense Fine Schedule; And
Amending Title 8 Health And Safety Chapter 8.20 Littering
Section 8.20.010 Unlawful Acts Regarding Littering And
Improper Disposal Of Waste
CONTRACTS
• Contract No. FY2022-40A Amending Contract No.
FY2022-40 Borough Clerk Employment Agreement
• Contract No. FY2023-41 Property Assessment Taxation
Software To Tyler Technologies, Inc.
Page 1 of 62
• Contract No. FY2024-07, Approval Of Landfill Fire Alarm
And Sprinkler Deficiency Repairs And Replacements By
Taylor Fire Protection
ORDINANCES FOR INTRODUCTION
• Ordinance No. FY2024-05 Of The Assembly Of The
Kodiak Island Borough Adopting Proposed Changes To
The Kodiak Island Borough Salary Schedules
4. MANAGER’S COMMENTS
a.
Borough Manager's Report
2023-07-27 Borough Manager's Report
54 - 60
5. CLERK'S COMMENTS
a.
Borough Clerk's Report
2023-07-27 Borough Clerk's Report
61 - 62
6. ASSEMBLY MEMBERS’ COMMENTS
7. MAYOR'S COMMENTS
8. OFFICIAL TRAVEL CALENDAR
• August 9-11, AML Summer Legislative Conference, Homer
• August 24-26, CIRCAC, Homer
• December 6-8, AML Annual Conference, Anchorage
_________________________________________________________________________
This meeting is open to the public and will be broadcast on the Borough's YouTube Channel. Meeting packets are available
online. Please subscribe to get meeting notifications when meeting packets are published. For public comments, please call
(907) 486-3231 or (855) 492-9202.
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KODIAK ISLAND BOROUGH
STAFF REPORT
JULY 27, 2023
ASSEMBLY WORK SESSION
Kodiak Island Borough
SUBJECT: Discussion of and Potential Approval of Contract No. FY2024-08, Professional
Services Agreement With Water Technology, Inc. For Kodiak High School Pool
Statement Of Work and Proposal Package Preparation based on the Prepared
Evaluation
ORIGINATOR: Dave Conrad, E&F Director/Admin Official
RECOMMENDATION:
Move to authorize Manager to award Contract No. FY2024-08 for Professional Services with
Water Technology, Inc. for the Kodiak High School Pool Statement of Work in the amount of
$81,400.00.
DISCUSSION:
The High School Pool has been discussed for multiple years regarding the unanticipated repair
and replacement of components both structural and mechanical. The visible repairs are
indicated by the presence of rust appearing on the interior tile surface creating discoloration of
the grout and the tiles in specific areas. Similar repairs have been completed during the last
several years. The concerns were presented to the Kodiak Island Borough Engineering
Department in a meeting with the Kodiak Island Borough School District Maintenance
Department. After visiting the facility and performing research on the history of the pool and its
maintenance the Kodiak Island Borough opted to hire WTI, Water Technology Incorporated,
specialists in Aquatic Planning, Design and Engineering.
In December of 2022, WTI was contracted to perform an evaluation on the High School Pool.
This included a summary and recommendation from WTI for repairs and replacements in
prioritized categories that are needed on the pool facility. Below is a summary of the repairs
and replacements and their estimated range of cost, the total cost could range anywhere from
$400,000 to $700,000.
First Priority:
•Repair Pool Vessel Concrete and Corroded Rebar ($135,000 to $210,000)
•Repair Broken Pool Tile and Replace Pool Grout ($95,000 to $175,000)
•Replace Pool Gutter Waterproofing ($45,000 to $80,000)
•Replace Handrail Anchors and Escutcheons ($10,000 to $25,000)
•Install Pump Variable Frequency Drive ($10,000 to $15,000)
•Relocate and Calibrate Flow Meter (In-House/Operations)
•Replace Filter Diaphragm Valves ($55,000 to $80,000)
Estimate cost range for only First Priority Items: $350,000 to $585,000
Second Priority:
•Replace Pipe Hangers ($500 to $2,000)
•Replace Starting Platforms ($30,000 to $45,000)
•Replace Diving Stand ($15,000 to $25,000)
•Replace Filter Sand (In-House/Operations)
AGENDA ITEM #2.a.
Discussion of and Potential Approval of Contract No. FY2024-08, Professi...
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KODIAK ISLAND BOROUGH
STAFF REPORT
JULY 27, 2023
ASSEMBLY WORK SESSION
Kodiak Island Borough
Estimate cost range for only Second Priority Items: $45,500 to $72,000
WTI was the only aquatic design and engineering firm to reply to our request for an evaluation
of the pool assembly. As they are the aquatic design firm who conducted the evaluation and
provided an extensive analysis and prioritized recommendation list for the Kodiak Island
Borough, the E/F Department recommends that they are chosen to assist the Borough with
preparation of the Statement of Works and support during the bidding and performance
period as required for the repairs and replacement of systems.
ALTERNATIVES:
Research alternative companies specializing in aquatic planning and design projects.
FISCAL IMPACT:
Current Estimate Provided is $657,000 per the attached evaluation.
OTHER INFORMATION:
Funding for this large repair and replacement sequenced project has not been identified.
Discussion as to the funding method is required.
AGENDA ITEM #2.a.
Discussion of and Potential Approval of Contract No. FY2024-08, Professi...
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Professional Services Proposal
Kodiak Swimming Pool Renovation
Kodiak, Alaska
WTI Project Number: 22557.01
July 7, 2023
Client
Kodiak Island Borough
710 Mill Bay Road
Kodiak, AK 99615
David Conrad
Director, Engineering & Facilities
T. 907.486.9340
dconrad@kodiakak.us
Consultant
Water Technology, Inc. (WTI)
100 Park Avenue, PO Box 614
Beaver Dam, WI 53916
www.wtiworld.com
Ryan Nachreiner
Project Director
M. 920.392.2918
rnachreiner@wtiworld.com
Jennifer Gerber
Business Development Leader
M. 763.360.0594
jgerber@wtiworld.com
CONTRACT FY2024-08
AGENDA ITEM #2.a.
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Project #22557 • 7/7/2023 • Page 2 of 9
Project Understanding
Scope
WTI services involve the design of the aquatic components to be renovated or repaired as developed in the WTI Evaluation
Report dated February 28, 2023
Description
The following proposal is based on these preliminary design criteria.
• Repair Pool Vessel Concrete and Corroded Rebar
• Repair Broken Pool Tile
• Replace Pool Grout
• Replace Pool Gutter Waterproofing
• Replace Handrail Anchors and Escutcheons
• Install Pump Variable Frequency Drive
• Relocate Flow Meter
• Replace Filter Diaphragm Valves
• Replace Pipe Hangers
• Replace Starting Platforms
• Replace Diving Stand
• Replace Filter Sand
Budget
The aquatic construction budget is anticipated to be approximately $400,000 to $700,000 USD.
Scope of Services
Construction Documents
WTI will develop designs of the aquatic areas and systems to be renovated or repaired. Final CD Deliverables will contain
information suitable for contractors to provide construction pricing or bidding. Final CD Drawings provided by WTI will
contain the Professional Seal of an Architect or Engineer licensed in the State of Alaska and will be suitable for review by
permitting agencies with jurisdiction over the project. For the Construction Document (CD) phase, WTI will perform the
following tasks:
• Confirm Aquatic Program
• Identify Preliminary Mechanical and Equipment Selections
• Develop Preliminary Aquatic Plans and Details
• Finalize Pool Equipment and Mechanical Equipment Schedules
• Finalize and Assemble Pool and Pool Mechanical Aquatic Drawings
o Pool Plans, Sections, and Details
o Pool Mechanical Plans, Schedules, and Details
o Pool Piping Plans, Schedules and Details
o Pool Structural Design
o Pool Mechanical Schematics
• Finalize Specifications
• Finalize Utility Requirements
• Finalize Coordination with other Consultants of the Client
• Perform Internal Quality Assurance Procedure
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• Address Questions and Comments from Permitting Agencies
• Assist with Swimming Pool permit applications for local jurisdiction. Owner is responsible for completion, review,
and submittal of final application(s).
Bidding and Negotiation
WTI will assist the Client during bid document preparation and negotiation of the Contract Documents. For the Bidding
and Negotiation (BN) phase, WTI will perform the following tasks:
• Respond to aquatic related Request For Information (RFI)
• Provide information and clarifications for Client’s Addenda
• Assist in the interview of the Pool Contractors, if requested by Client
Construction Administration
WTI will assist the Client during construction of the project. WTI will periodically visit the project site and will endeavor to
observe the construction for conformance to the CD Deliverables. For the Construction Administration (CA) phase, WTI
will perform the following tasks:
• Review requested Submittals including Shop Drawings and other information
• Review Pool Contractor Change Order requests
• Correspond with Permitting Agencies regarding aquatic questions
• Review Pool Contractor prepared Aquatic Operation and Maintenance Manual (O&M Manual)
• Conduct Site Observation
• Provide Field Reports on Site Observation
• Review Punch List prepared by Pool Contractor
Requirements
The following information, materials, and approvals are required for WTI to effectively and efficiently perform the
services described in this proposal. The Client shall provide WTI, at no cost, with the following:
• Project record drawings, if applicable
• Project site geotechnical analysis and reports, if available
• Construction contract bid documents and addenda
• Construction contract bid responses and results
Deliverables
Construction Documents
• CD Progress and Coordination Drawing Sets
o WTI shall provide a 90% review set in advance of final deliverable. Client to provide comments and
feedback no later than 30 days prior to final deliverable due date.
• CD Drawing Set
• Specifications – Division 13 11 Swimming Pools
Bidding and Negotiation
• RFI Response(s)
• Addenda Drawings and Documentation, as required.
Construction Administration
• Review Comments of Submittals
• Review Comments of Change Orders
• Review Comments of Aquatic O&M Manual
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• Field Report
• Final Aquatics Punch List
Schedule
Our fee is based on the following anticipated project milestones:
100% Construction Documents – For Permit Review: January 2024
Expediting the project schedule or requiring Construction Documents earlier than anticipated may incur greater costs
and require additional charges.
WTI shall require a Notice to Proceed (NTP) at a minimum of 90 days prior to any requested completion date for
Construction Documents for the proposed scope of work.
Services Provided by Others (Coordinated with WTI)
WTI will assist with coordinating all WTI provided services with other disciplines of the project team. A non-comprehensive
outline of scope for coordination and exclusion from the proposed WTI Scope of Services is below. The following services
and project scope shall be the responsibility of the Client, or other Consultants of the Client.
Architecture / Landscape Architecture
• Natatorium / Waterpark building or enclosure
• Change facilities, locker rooms, food areas, retail areas, offices and/or other support spaces
• HVAC mechanical rooms
• Pool mechanical, chemical and equipment storage rooms
• Pool deck
• Pool safety, directional or other signage
Civil Engineering
• Utility distribution, including gas, electric and water
Structural Engineering
• Building foundations, footings, bearing and spanning systems, including building support of pool vessels, pool
area, pool mechanical equipment, and pool piping
• Filtration and other mechanical equipment pads and slabs
• Pool area concrete and reinforcement, and joint sealant
• Any special inspections required by permitting officials
Mechanical Engineering
• Boilers, pool water heat exchangers, and controls
• Pool heater venting and exhaust
• Pool chemical storage room venting and exhaust
• Pool mechanical equipment room HVAC
• Natatorium HVAC
Electrical Engineering
• Aquatic Electrical Drawings
o Layout and Specification of all Pool Electrical Equipment including electrical disconnects, variable
frequency drives, and/or motor starters for all pool pumps.
o Power supply distribution schedules and coordination complete to pool equipment.
• Bonding and grounding plans and details for all pools, adjacent decks, deck equipment, and pool electrical
equipment.
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• Pool mechanical equipment room subpanel(s) and breakers
• Pool room/area lighting and outlet power
• Pool mechanical equipment room lighting and outlet power
• Controls and low voltage wiring
Plumbing
• Pool deck drains, drain locations, and drain piping to waste
• Pool mechanical equipment room floor drains and drain piping to waste
• Pool filter backwash/drain plumbing, sump, and duplex sump pump system
• Pool mechanical equipment room potable water supply including piping to pool auto-fill
• Pool mechanical equipment room emergency eyewash station
• Fire protection system
Testing and Analysis
• Geotechnical testing and analysis
• Local water testing and analysis
Administrative
• Permits and regulatory fees.
o WTI will provide pool system information to the Client to complete construction permit applications but
is not responsible for submission nor payment of fees.
• Front-end specifications
• LEED® Registration and Application
• Document reproduction and distribution
• Preparation of addenda
• Maintenance of the plan holder list
• Record Drawings (unless accepted as an Additional Service)
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Terms and Conditions
Basis of Agreement
This proposal incorporates by reference AIA Document B101-2017, Standard Form of Agreement Between Owner and Architect, or
AIA Document C401-2017, Standard Form of Agreement Between Architect and Consultant. The general conditions of the contract
will be defined in AIA Document A201-2017, General Conditions of the Contract for Construction.
Scope of Services
Services offered are limited to those services described in the proposal. No other services are offered or implied unless sp ecifically
addressed in the proposal.
Expiration
The attached proposal is considered valid for a period of ninety (90) days from the date of the proposal or its last revision date, if any.
Proposals older than ninety (90) days are expired, unless reissued by WTI with a reissue date.
Payment
All proposals are based upon payment in US dollars. Invoices will be issued monthly and are payable within forty-five (45) days of date
of invoice. An interest rate of one percent (1.0%) per month will be payable on any amount not paid within this time period. Attorney’s
fees and any other costs incurred in collecting delinquent accounts shall be paid by Client. WTI will invoice professional fees monthly,
on a percent complete basis, throughout the project term.
Hourly Charges/Additional Services
WTI personnel will be charged at the following rates:
Principal/Director $250.00
Project Manager/Engineer $185.00
Creative Studio $160.00
Project Design $145.00
Mechanical Design $170.00
Technical Design $105.00
Administrative $75.00
These rates are valid for a period of twelve (12) months from date of an accepted proposal. These rates are not valid for wo rk involving
claims settlement, expert witness or litigation work. Additional services, if requested by Client, will be performed on a stipulated sum
or hourly basis, as agreed to in writing by both parties prior to initiating the additional services.
Reimbursable Expenses
Expenses and services not directly provided by WTI will be invoiced at one and 10/100 (1.10) times cost. International travel is business
class air. Domestic airfare will be premium economy (changeable and refundable). These costs are not included in WTI’s fee unless
specifically noted as included in our proposal. Air fares are based on seven (7) days advanced purchase. Costs associated with customer
requested modifications to travel arrangements after purchase by WTI will be an addition to the contract sum.
Additional Project Related Costs
The following costs are not included in our proposal and should be anticipated in the owner’s budgeting: geotechnical services and
reports, topographic and boundary surveys (site surveys), testing, project related insurance, legal and safety consultant services,
permits and fees, and marketing and operations development.
Standard of Care
Services provided by WTI under this Agreement will be performed in a manner consistent with that degree of skill and care ord inarily
exercised by members of the same profession currently practicing under similar circumstances and in accord ance with the governing
codes and regulations adopted at the time of the execution of this Agreement. No other warranty or representation, either ex pressed
or implied, is included or intended in our proposals, contracts, plans and specifications or report s.
Risk Allocation
Client agrees that to the fullest extent permitted by law, WTI’s total liability to Client for any and all injuries, claims, losses, expenses,
damages or claims expenses arising out of this Agreement from any cause or causes, shall not exceed the total amount of fees for
services for this project or twenty-five thousand and no/100 dollars ($25,000.00), whichever is greater.
Governance
This Agreement shall be governed by the laws of the State of Wisconsin.
Insurance
Notwithstanding any other provisions in this Agreement, nothing shall be construed so as to void, vitiate, adversely affect or in any
other way impair any insurance coverage held by either party to this Agreement. During the term of this agreement, WTI agrees to
provide evidence of insurance coverage as shown in the example Insurance Certificate attached hereto. In addition, WTI will attempt
to maintain continuous professional liability coverage for the period of design and construction of this project, and for a p eriod of
three (3) years following substantial completion, if such coverage is reasonable available at commercially affordable premiums. Fo r
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the purposes of this agreement, “reasonably available” and “commercially affordable” shall mean that more than half the desig n
professionals practicing in this state in this discipline are able to obtain such coverage. Owner will require that any party hired for the
construction of the project, including but not limited to the general contractor, construction manager, and subcontra ctors will include,
in addition to the Owner, Water Technology, Inc. and it’s consultants as additional insured for all policies related to the p roject.
Standard insurance carried by WTI is as follows:
General Liability (Occurrence) $1.0 Million USD
General Aggregate (Project) $2.0 Million USD
Automobile $1.0 Million USD
Umbrella/ Excess (Occurrence) $4.0 Million USD
Workers Compensation Statutory
Professional Liability (Occurrence) $2.0 Million USD
Professional Liability (Aggregate) $4.0 Million USD
Costs for additional coverage limits, if requested, will be paid for by Client.
Photography
The project architect agrees that any published photos, descriptions or award submittals of the project that include referenc e to the
aquatic work shall include WTI as the aquatic consultant.
Client Services
As part of WTI’s quality assurance program, WTI will contact the Owner regarding services provided by WTI.
Dispute Resolution
In an effort to resolve any conflicts that arise during the design or construction of the project or following the completion of the
project, Client and WTI agree that all disputes between them arising out of or relating to this agreement shall be submitted to
nonbinding mediation unless the parties mutually agree otherwise. Client and WTI further agree to include a similar mediation
provision in all agreements with independent contractors and consultants retained for the project and to require all independ ent
contractors and consultants also to include a similar mediation provision in all agreements with subcontractors, subconsultants,
suppliers or fabricators so retained, thereby providing all mediation as the primary method for dispute resolution, between t he parties
to those agreements. No mediation arising out of or relating to this agreement shall include, by consolidation, joinder or in any other
manner, an additional person or entity not a party to this agreement, except by written consent containing a specific referen ce to this
agreement signed by Client, WTI and any other person or entity sought to be joined. Consent to mediation involving an additional
person or entity duly consented to by the parties to this agreement shall be specifically enforceable in accordance with applicable law
in any court having jurisdiction thereof.
Hazardous Materials
Client represents to WTI that to the best of Client’s knowledge no hazardous or toxic substances within the meaning of any ap plicable
statute or regulation are presently stored, or otherwise located, on the project site or adjacent thereto. Further, within the definition
of such statutes or regulations, no part of the project site or adjacent real estate, including the ground water located ther eon, is
presently contaminated.
Existing Conditions
Inasmuch as the remodeling and/or rehabilitation of an existing site/structure requires that certain assumptions be made regarding
existing conditions, and because some of these assumptions may not be verifiable without expending additional sums of money o r
destroying otherwise adequate or serviceable portions of the building, Client agrees, to fullest extent permitted by law, to indemnify
and hold the design professional harmless from any claim, liability or cost (including reasonable attorney’s fees and costs o f defense)
for injury or economic loss arising or allegedly arising out of the professional services provided under this agreement, excepting only
those damages, liabilities or costs attributable to the sole negligence or willful misconduct of the design professional.
Termination
Either party may terminate the agreement for convenience after seven (7) days written notice of intent to terminate. Client shall be
responsible for all costs and charges incurred up to the date of termination, including reasonable costs for WTI to clo se the work and
organize files. WTI agrees not to charge for lost or anticipated profits on the work not completed and will provide copies o f work files
to Client upon receipt of final payment.
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Fee for Professional Services
Fee
WTI professional services are offered for a stipulated lump sum and are contingent upon WTI Terms and Conditions.
Fee for Professional Services ............................................................................................................. $81,400.00 USD
Fee Breakdown per Phase
Construction Documents ........................................................................................................... 90%
Construction Administration ..................................................................................................... 10%
Trips
WTI anticipate the following number of in-person trips to facilitate meetings and/or conduct site visits.
In-Person Design and Coordination Meetings ............................................................................ 0
Construction Administration Site Visits ....................................................................................... 1
Reimbursable Expenses
Project related expenses are reimbursable and are not included in the proposed fee. Reimbursable expenses include
travel, swimming pool permit fees, express shipping, and printing. WTI estimates reimbursable expenses for the project
scope will be in the range of $2,600 to $3,300, not including permit fees if applicable.
Acknowledgement
This proposal will remain valid for a period of 90 days. Please provide the signature of an authorized representative on
the line below indicating acceptance of the proposed scope and fee for professional services.
Water Technology, Inc. Kodiak Island Borough
Signature Signature
Name / Title Name / Title
Date Date
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Additional Services
As an additional service for our Clients, WTI proposes the following supplementary scope of work for consideration. Please
indicate acceptance by initialing box next to selected alternate.
Alternate 1: Additional Site Visits .............................................................................. $4,000.00 USD
If additional site visits are requested, WTI will charge an additional fee per trip plus travel expenses,
assuming one WTI professional for two overnight stays.
Alternate 2c: Record Drawings – Construction Record ................................... 15% of CD Phase Fee
WTI will issue, at the completion of the project, a set of record documents which will include Contractor
provided documented modifications. Modifications are limited to contractor supplied information, and
could include dimensional modifications, equipment locations, pipe routing. Services do not include
evaluation of modifications, coordination, structural revisions, or permit revision submission.
Alternate 3: Eleven (11) Month Site Visit .................................................................. $4,800.00 USD
WTI will provide an additional site visit and field report to facilitate any contractor or equipment
warranties. Not including travel expenses which shall be billed at WTI cost.
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Aquatic Evaluation Report
Kodiak Community Swimming Pool
Kodiak, Alaska
February 28, 2023
Prepared For:
Kodiak Island Borough
710 Mill Bay Road
Kodiak, AK 99615
Prepared By:
Ryan Nachreiner, Project Director
Water Technology, Inc. (WTI)
100 Park Avenue, PO Box 614
Beaver Dam, WI 53916
www.wtiworld.com
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Executive Summary
WTI has been commissioned by the Kodiak Island Borough to report on the current condition of the existing indoor pool
located at 821 E Rezanof Drive, Kodiak, Alaska. WTI visited the facility on February 28, 2023, toured the pool and related
amenities, and met with staff to discuss operations. The enclosed report documents the observations from the site visit
and outlines recommended capital and operational changes. Major components of the aquatic amenities have been given
a score based on their observed condition, and these scores are weighted and aggregated to provide a total score. Below
is a summary outline of the condition scores, recommendations, and estimated capital costs.
The Total Aggregated Evaluation Score is shown below, and out of a possible high score of 100, is an indication of the
overall condition of the aquatic amenities.
Total Aggregated Evaluation Score: 76.88
The condition of a facility is a major determination of the effort and cost of maintaining the utility, the value of the
amenities, and the primary driver of remaining lifespan of the components and overall facility. A deteriorated facility will
demand higher annual operating expenses over time as parts break, systems fail, finishes deteriorate, and structures
weaken. There are also efficiencies lost when operating aging systems or equipment which are not operating with current
methods and financially sustainable practices. The recommended repairs, replacements and renovations detailed in this
report seek to repair inefficiencies and enhance the aquatic components where feasible.
Below are the recommended repairs or replacements based on the observed condition of the aquatic components and
the associated range of probable capital cost. A detailed description and cost range for each repair or replacement is
included further in the report.
Recommendations – First Priority
Pool Vessel Concrete Repair
Pool Tile Repair and Grout Replacement
Pool Gutter Waterproofing
Replace Handrail Anchors and Escutcheons
Install Pump Variable Frequency Drive
Relocate and Calibrate Flow Meter
Replace Filter Diaphragm Valves
Recommendations – Second Priority
Replace Pipe Hangers
Replace Starting Platforms
Replace Diving Stand
Replace Filter Sand
Total: $395,500 to $657,000
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Introduction
The purpose of this evaluation is to review the present condition of the aquatic amenities and aquatic mechanical systems
at the existing Kodiak Community Swimming Pool. The evaluation consists of visual examination of the pool and associated
mechanical equipment. The report outlines the present condition of the systems, equipment, and components and
provides recommendations for repairs or replacements. Each recommendation is given an estimated range for the
probable cost to construct, install, or perform the renovation or repair.
The aquatic center is a stand-alone aquatic facility serving both the school district and the community of Kodiak. The
facility holds a single body of water with six 25-yard lap lanes, shallow water zone, and tot wading area. The deep side of
the pool contains a 1-meter springboard diving board and swim competition starting platforms. The pool has an
approximate water surface area of 4,263 ft2 and a water volume of 216,688 gallons.
The pool vessel and gutters are constructed with concrete. The pool is filtered using three high-rate sand filters. The pool
is disinfected with an in-situ salt chlorine generation system, and a back-up calcium hypochlorite feeder. The pH is
balanced using carbon dioxide. Pool water heat is provided with a heat exchanger on the building boiler system.
Methodology
WTI observed the condition of the aquatic elements at the facility. Aquatic elements include pool vessels, water features,
pool filtration systems, pool circulation pumps, piping, valves and controls, and water treatment systems. Observations
were conducted in a non-destructive manner and did not involve the removal of any structures or disassembly of any
equipment.
Major components of the aquatic systems and structures are categorized in the report and scored based on their observed
condition. The condition scores are weighted and aggregated to produce an overall evaluation score. Potential scores
range from zero to one hundred, representing the condition descriptions below:
Total evaluation scores for the pool and aquatic amenities are compiled and weighted to create a total aggregated
evaluation score. The total aggregated evaluation score provides an indication of the overall condition of the aquatic
amenities of the facility.
Included in the report are observations and indications of the condition of the accessible means of pool entry and exit.
WTI has endeavored to identify problems with the means of access and potential non-compliance with the Americans
with Disabilities Act (ADA). Observations and evaluations included in this report do not constitute certification or
verification of compliance with ADA requirements. ADA compliance is a legal opinion, and WTI is not able to anticipate or
guarantee judicial interpretation with respect to a facility's legal compliance. WTI recommendations are based on a
current understanding of the technical requirements of ADA regulations on aquatic amenities.
Failing
0
Poor
25
Fair
50
Good
75
Excellent
100
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Compliance with Virginia Graeme Baker Pool and Spa Safety Act (VGBA) regulations has not been verified or investigated
as a part of this evaluation and report. Any statements regarding drains, suction fittings, or any other component
pertaining to VGBA are preliminary observations only, and further inspection to substantiate compliance is necessary.
The cost amounts associated with the provided recommendations are the opinion of WTI based on a professional
understanding of market conditions. Cost amounts have not been trade or contractor verified, and are intended only to
provide guidance for a preliminary aquatic budget. All cost amounts are in current dollars; there has been no forecasting
of future costs and no escalation factors applied.
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Existing Condition
Pool Vessel Concrete
The pool vessel is constructed of steel reinforced concrete. The interior of
the vessel is finished with tile and water was in the pool at the time of
observation. The pool vessel was constructed with a mechanical chase, or
open space, around the exterior of the pool walls and below the pool deck;
allowing visual inspection of the exterior of the pool vessel walls.
Most of the pool vessel appears to be in good condition with little indication
of cracking or shifting. However, at least two locations within the pool vessel
interior have significant corrosion stains. This is an indication of water
seeping through the concrete, reaching and corroding the steel
reinforcement. This form of corrosion is a serious threat to the structural
integrity of the pool vessel if left unanswered over time.
On the exterior walls of the pool vessel, visible in the under deck mechanical
chase, there are numerous small cracks in the pool vessel concrete. Most of
these cracks appear dry and are typical of a concrete pool of this age. A few
of these cracks have efflorescence indicating excessive moisture.
Efflorescence is the deposit of crystalline salts on cementitious materials and
is due to a chemical reaction where salts are dissolved from the porous
concrete material and crystalize on the surface. In short, efflorescence is an
indication of moisture in the concrete. By itself, efflorescence does not pose
a threat to the structural integrity of the pool vessel. However, the moisture
it is indicating, if excessive and continuous over time, can become a serious
issue. Signs and symptoms accompanying efflorescence which should cause
concern include:
· Mold or mildew in the mechanical chase
· Exposed rebar
· Chipping and spalling
None of the above symptoms appeared to accompany the efflorescence in
the Kodiak pool. Therefore, the pool vessel should continue to be monitored,
but no action is needed at this time. Most of the examples of the
efflorescence were located high on the pool walls, adjacent to the perimeter
gutter. The moisture causing the efflorescence may be migration of water
due to the failure of the waterproof coating in the pool gutters, as discussed
in more detail below. The worst instance of efflorescence appears to be
below the pool deck, not associated with the pool vessel, and could be a
result of failing deck drainage and/or deck finish.
Corrosion on the pool finish interior
Cracking on the exterior of the pool wall
Efflorescence on the exterior of the pool
wall
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Pool Tile Finish
The pool interior tile finish has some tiles that are chipped or cracked
periodically, however, is in overall good condition. Based on the age of the
grout and the leaking of water into the vessel concrete discussed above, the
grout is likely at the end of its lifespan.
Chipped tile at edge of gutter grating
Pool Gutters
The pool gutters are constructed of concrete with perpendicular PVC grating.
The interior of the gutter is waterproofed with a topical waterproof coating,
believed to be BASF Thoroseal. Pieces of this waterproofing layer appear to
be delaminating and are being found in the pump strainer basket. The
waterproofing in the pool gutter appears worn, particularly when in contact
with the gutter grating. In at least one location, rust was penetrating the
back of the gutter as a result of the failure of this waterproofing coating.
The PVC grating over the gutters is, in some places, severely stained with
rust. This discoloration is only cosmetic; however, it is unlikely to be able to
be removed through cleaning. Replacement of the grating is likely the only
method of refurbishing the gutter grating.
Interior of gutter
Stained gutter grating
Starting Platforms
The pool includes six starting platforms on the deep end of the lap lanes.
These starting platforms are single post, anchored into the pool deck and are
showing typical wear for their age. There are mild to medium rust spots on
the posts of the platforms and some bolts on the platforms are rusting.
Starting platform with signs of corrosion
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Rusted bolts on starting platform top
Diving Board and Stand
The 1-meter springboard diving board and stand is located between lanes 2
and 3. The Durafirm board appears to be in good condition, however, the
paint on the diving stand is chipping and peeling. Several areas have been
repaired/repainted by staff.
Diving stand with chipping/peeling
paint and repainted areas
Handrails and SS Hardware
The stainless-steel handrails and other hardware of the pool are in very good
condition considering the corrosive nature of a salt water pool. Some mild
corrosion exists, such as on the backstroke flag stanchions. Interestingly,
several anchors and escutcheons are badly corroded, while their associated
railings are not.
Stainless steel grab rails
Badly corroded handrail anchor
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Pool Pump
The pool recirculation pump appears to be in good condition, without
excessive noise or external heat. The pump is run at full capacity, without a
VFD, and the flow is throttled back to approximately 50% of flow. Staff
reports excessive water hammer when starting the pump.
20 HP recirculation pump
Pool Piping and Valves
The pool piping is PVC and appears to be in good condition. Piping at the
influent of the Chlorine Generation system had apparently been leaking and
has been repaired. Valves and couplings in piping system appear in good
condition. Several pipe hangers are rusting and/or have paint peeling off.
Pool piping and valves
Corrosion and peeling paint on hanger
Digital Flowmeter
The pool flow is measured by a George Fischer Signet Flowmeter. During the
site visit, the flow reading varied greatly, bouncing within a wide range. A
low reading of 760 GPM was observed approximately one minute before a
high reading of 1,242 GPM. Staff is aware the flowmeter sensor is located
too closely to a piping elbow based on manufacturers installation
instructions. This location is likely causing the range of readings and
inaccuracy in the flow meter.
If this low reading is used, as a worst-case scenario, for calculation of
turnover, the pool is achieving a turnover of approximately 4.75 hours.
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Pool Filtration
The pool filtration system is a three tank combination of horizontal sand
filters. The tank bodies are multi-layered fiberglass intended to hold a bed
of #20 silica sand media. The filters are connected to the pool system with
diaphragm valves, which are operated by a backwash controller.
The model filter at the Kodiak pool has filter bed size of 19 square feet and
a maximum flowrate of 20 GPM. Each filter tank can handle up to 380 GPM
of flow, for a total system maximum flowrate of 1,140 GPM. The high reading
observed on the flow meter during the site visit exceeded this total system
maximum flowrate. While this flow meter reading is likely an inaccuracy, any
actual flow exceeding this rate can damage the filter and reduce filtration
effectiveness.
At the time of observation, the influent and effluent pressure gauges
indicated an approximately 11 PSI difference. (The effluent pressure gauge
is incorrectly labeled “Influent”) This is approximately the differential level
indicating backwashing is necessary. Staff reports the influent pressure after
backwashing does not return to the initial levels of a clean filter. Common
causes of not returning to initial influent pressure levels are:
1) Insufficient Backwashing – If the filters were not backwashed long
enough, dirt and debris may not have sufficiently been flushed from
the filter and remain after backwashing. The bed of sand is not being
fully cleaned during the backwashing process.
2) Damaged Sand Bed – If the quality of the bed of sand is damaged in
some way, a return to initial clean filter pressures may not be
possible. Examples of a damaged bed of sand include:
a. Compressed sand, often due to excessively high operating
pressures
b. Calcified sand, due to high calcium levels and deposits
The diaphragm valves on each filter tank is leaking. Some type of topical
waterproofing has been applied to the exterior of the valves to try to fix the
leaks. The leaking is starting to corrode the bolts and nuts at the flanges of
the valves. All three of the valves have failed in this same manner.
Horizontal sand filters
Failing filter valves
Chlorine Generation System
The primary disinfection of the pool is performed by a 4-unit TMI salt
chlorine generator. The system uses electrodes in the pool water to convert
the chloride ions from dissolved salt into hypochlorous acid through
electrolysis. The system appears to be in good condition and is indicating
working at full efficiency.
Staff reports operating the salt content of the pool at 3,500 PPM to 4,800
PPM, which is slightly above the maximum (4,500 PPM) of this model of
chlorine generator. Also, a Blue-White Pitot Tube flow meter on the chlorine
generator bypass line indicates a flow of approximately 160 GPM, which is
below the system cell maximum of 175 GPM.
TMI Chlorine Generation System
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Calcium Hypochlorite System
The pool has a back-up, or secondary, disinfection system, which is necessary
with in-situ chlorine generation as the capacity of the electrodes to produce
chlorine may not be able to respond to rapid load/contamination demands.
The back-up disinfection at the Kodiak pool is an 18-pound capacity Calcium
Hypochlorite feeder. The feeder and associated pump and valves appear to
be in good working condition. The feeder is used infrequently, and staff
maintain a low level of calcium hypochlorite on-hand.
Cal Hypo Feeder
Carbon Dioxide System
The pool water is chemically balanced with the injection of carbon dioxide
gas. The CO2 is stored in pressurized cylinders and released into the pool
water based on the pool chemical controller readings of pH. The cylinders
are strapped to the wall both when in use and in storage.
Carbon Dioxide Tanks
Ultraviolet Sanitation System
Supplementary sanitation is provided by a Hanovia medium-pressure
Ultraviolet radiation system. This system exposes the pool water to specific
doses of UV radiation, which assists in the inactivation of bacteria and
pathogens and the breakdown of chloramines.
The stainless-steel chamber is in excellent condition and there appears to be
no indications, or staff reports, of failures of the internal wiping mechanisms
or quartz sleeves.
Hanovia UV unit
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Condition
Rank
Condition
Score
Weight
Value Total Score
Pool Vessel Poor 25 0.100 2.50
Type/Style:
0 Cracking 0
1 Rust/Corrosion 0
0 Shifting/Movement 0
Fair 50 0.075 3.75
Type/Style:
0 Cracking 0
0 Spalling 0
0 Delamination 0
Pool Gutters Fair 50 0.100 5.00
Type/Style:
0 Broken Grating 0
0 Insufficient Channeling/Flow 0
0 Insufficient Rimflow 1
0 Flooding/Insufficient Capacity 0
0 Ineffective Dropouts/Removal 1
Pool Accessibility Excellent 100 0.050 5.00
Type/Style:
0 Not Operable Without Assistance 0
0 Insufficient Capacity/Lifting Power 0
Pool Handrails Good 75 0.025 1.88
Type/Style:
0 Staining 0
1 Corrosion 0
Main Drains Excellent 100 0.075 7.50
Type/Style:
Comments:
Coarse/Rough Surface
Observations
Below are descriptions of the observations from the site visit for major components of the aquatic amenities. A
ranking of the condition of each component is indicated with an associated score.
Concrete
Issues/Problems:
Groundwater Infiltration
Exposed Reinforcement
Leaking/Water Loss
Pool Finish
Tile
Issues/Problems:
Hardware Corrosion
Softening/Dissolving
Staining
Concrete
Issues/Problems:
Cracking
Spalling
Staining
Excessive Noise
Ramp Entry
Issues/Problems:
Not Present at Time of Observation
Compromised Waterproofing
Stainless Steel
Issues/Problems:
Scale Formation
Loose/Insecure
Triple
Compliance with VGBA not verified. Location and quantity acceptable, covers appear to be
compliant. Recommended facility check for records of drain sump VGBA compliance
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0 Missing/Broken Cover
0 Unsafe Fitting Condition
Return Inlets Excellent 100 0.050 5.00
Type/Style:
Comments:
0 Broken Fixture 0
0 Blocked/Non-Functioning
Piping Excellent 100 0.050 5.00
Type/Style:
0 Leaking 0
0 Corrosion 0
0 Metal Components 0
Filtration Fair 50 0.100 5.00
Type/Style:
0 High Operating Pressure 0
0 Low Operating Pressure 0
0 Clogs/Debris 0
0 Biological Growth 1
Circulation Pump Good 75 0.050 3.75
Type/Style:
0 Excessive Motor Heat 0
0 Excessive Motor Noise 0
0 Leaking
Circulation Valves Excellent 100 0.050 5.00
Type/Style:
0 Inoperable - Closed 0
0 Inoperable - Open 0
0 Limited Flow Adjustment 0
Chemical Control Excellent 100 0.050 5.00
Type/Style:
0 Inaccurate Disinfectant Readings 0
0 Control Flowswitch 0
Issues/Problems:
Insufficient Capacity
Floor
Issues/Problems:
Missing Cover/Face
PVC
Issues/Problems:
Unnecessary Connections
Inefficient Routing
Blockages/Plugged
Pressure High-Rate Sand
Issues/Problems:
Corrosion
Insufficient Flow
Inoperable Valves
Leaking Tank/Valves
Centrifugal Impeller
Issues/Problems:
Corrosion
Insufficient Flow
Butterfly
Issues/Problems:
Broken Handle
Leaking
Automatic Chemical Controller
Issues/Problems:
Inaccurate pH Readings
Alerts
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Chemical Storage and Safety Excellent 100 0.050 5.00
Type/Style:
0 Insufficient Fire Protection 0
0 Lack of Chemical Separation 0
0 MSDS Not Present 0
0 Leaking Containers (Liquids)0 Missing Personal Protective Equipment
0 Spilled Containers (Powders/Solids)0 Open Containers / Exposure to Fumes
Primary Disinfection Excellent 100 0.050 5.00
Type/Style:
0 Hazardous Injection Location 0
0 Hazardous Conveyance Methods 0
Supplemental Disinfection Excellent 100 0.050 5.00
Type/Style:
0 Broken Bulb 0
0 Insufficient Voltage 0
Chemical Balance Excellent 100 0.050 5.00
Type/Style:
0 Hazardous Injection Location 0
0 Hazardous Conveyance Methods 0
Pool Water Heating Excellent 100 0.025 2.50
Type/Style:
0 Corrosion 0
0 Leaking
Weight Score
Observations 1.00 76.88
Inoperable Air Evacuation
Missing/Inoperable Eyewash Station
CO2 Cylinders and Low Amounts of Calcium Hypchlorite
Issues/Problems:
Insufficient Spill Protection
Issues/Problems:
In-Situ Salt Chlorine Generation
Issues/Problems:
Leaking
Lack of Automation
Ultraviolet
Issues/Problems:
Broken Wiping Mechanism
Lack of Downstream Strainer
Carbon Dioxide
Total Pool Score
Leaking
Lack of Automation
Heat Exchanger
Issues/Problems:
Insufficient Heat
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Anticipated Future Capital Costs
The standards of care implemented in the operation and maintenance of any pool will be directly affected by annual
operations and maintenance (O&M) budgets and annual capital replacement budgets. For example, a maintenance plan
where all tasks are carried out in accordance with recommended best management practices may produce a perfect
swimming pool but may also prove costly and require unsustainable O&M budgets over time. Alternatively, a maintenance
plan where tasks and repairs are deferred or neglected may reduce the annual O&M budget but result in higher capital
budgets to replace or repair damages that could have been avoided with preventative care. It is essential to develop a
comprehensive maintenance and asset management plan for the Facility that balances fiscal considerations with the
necessary maintenance requirements for a high-quality visitor experience.
Typically swimming pool maintenance expenses can be grouped into a few categories:
1) Staffing / Labor
2) Chemicals & Supplies
3) Preventative Maintenance
a. Short-term repairs or annual replacements, such as pump seals, chemical controller probes, UV lamps,
annual start-up, shutdown, etc.
4) Long-Term Repairs
a. End-of-life items like heater replacement, filter media replacement, plaster pools, pool shell maintenance,
and renovation
Due to the complexity of swimming pool maintenance, a strategic plan is essential to sustain efficient operations. A custom
plan can be adapted to ensure compliance with applicable standards, can support management decisions, and can
incorporate the recommendations of equipment manufacturers. Because pool equipment and its accompanying systems
vary from one pool facility to another, the equipment manufacturer's literature's maintenance, operating, and service
instructions must be used in conjunction with any long-term maintenance plan.
A preventive maintenance program, effectively implemented, will improve equipment operating performance, and extend
equipment life. In addition, preventive maintenance program records should be used as an inventory planning tool and
scheduling tool for staff. Establishing a preventive maintenance program requires a record of past operating experience
and the equipment manufacturer’s recommendations to develop individual equipment maintenance and scheduling
requirements. Regularly scheduled equipment maintenance prevents sudden and unexpected equipment failure and
reduces the respective life-cycle cost.
For the Kodiak Island Borough pool, the expected long-term repairs of major or critical components, along with their
anticipated capital costs, are forecasted based on typical component lifespans, component age, and existing condition.
Preventative maintenance items are noted.
Aurora 20 HP Recirculation Pump
Expected Lifespan: Replacement Value: Preventative Maintenance:
10 years $15,000 Seal kits and bearings are normal wear items. Replace/rebuild
impeller as needed.
Pentair Whisperflo 1.0 HP Self Priming Pump
Expected Lifespan: Replacement Value: Preventative Maintenance:
10 years $15,000 Seal kits and bearings are normal wear items.
Hanovia UV Water Treatment Unit
Expected Lifespan: Replacement Value: Preventative Maintenance:
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Chamber: Lifetime
Cabinet: 10 years
$50,000 Wipers, seals, and sleeves are normal wear items. Typical to
replace bulbs once per year or more. Unit should be inspected
annually.
Pentair THS Series High-Rate Sand Filters
Expected Lifespan: Replacement Value: Preventative Maintenance:
25 years $90,000 Yearly internal inspection of sand bed. Sand media replacement
needed if contaminated or insufficient influent pressure when
clean/backwashed.
Pentair THS Series Diaphragm Valve Face Piping Kit
Expected Lifespan: Replacement Value: Preventative Maintenance:
10 years $15,000 Gaskets and seals are normal wear items.
ProMinent Chemical Controller
Expected Lifespan: Replacement Value: Preventative Maintenance:
15 years $10,000 Annual replacement of probes
TMI Model ZX-5 Chlorine Generator
Expected Lifespan: Replacement Value: Preventative Maintenance:
Controls: 10 years
Electrode Cell: 5 years
$75,000 Annual cleaning of cells. Careful balance of pool water chemistry.
Vantage ACF-18 Cal Hypo Feeder
Expected Lifespan: Replacement Value: Preventative Maintenance:
10 years $5,000 Periodic cleaning of buildup in chemical hopper
Pool Tile Finish
Expected Lifespan: Replacement Value: Preventative Maintenance:
Tile: Lifetime
Grout: 8 years
$50 per SF Periodic replacement of chipped or cracked tile. Grout lifespan
significantly impacted by water balance.
Stainless Steel Hardware/Railings
Expected Lifespan: Replacement Value: Preventative Maintenance:
15 years Varies per item Daily cleaning/rinse/wipe-down
Diving Board and Stand 1-meter
Expected Lifespan: Replacement Value: Preventative Maintenance:
15 years $35,000 Daily rinse with fresh water. Periodic cleaning of board with
detergent to remove excessive buildup.
Each of the items above are crucial for the operation of the pool and planning for their replacement at the end of their
expected lifespans should be anticipated. However, some items would cause immediate and catastrophic closure of the
pool if an unexpected failure occurred. Critical items which are likely to fail in the near future are listed below and should
be inventoried and kept on-hand for immediate replacement.
Recommended Inventoried Replacement Components (“Critical Spares”)
· (1) 20 HP Recirculation Pump Motor
· (3) Pentair THS Diaphragm Valves
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Recommendations
Based on the previously discussed observations, the following repairs or replacements are discussed below for the
improvement of the aquatic center. Recommendations are divided into two priorities: First Priority and Second Priority.
First Priority recommendations should be planned for immediate implementation and are needed, at a minimum, to allow
the facility to operate more efficiently and effectively and provide a safe, healthy, and beneficial experience to facility
users. Secondary Priority items are encouraged but may be deferred as they hold no significant threat to safety or
operational efficiencies. For each recommendation, an estimated range of probable construction costs has been provided
for use in preliminary budgeting.
Aquatic amenities and components have been observed and considered for recommendations for improvement. Elements
of the facility beyond the aquatic components, such has site, building, and building mechanical components, are excluded
from the analysis of this report.
First Priority Recommendations:
Pool Vessel Concrete Repair $135,000 to $210,000
In the areas with rust/corrosion on the interior of the pool vessel, the pool vessel concrete should be
demolished and replaced. The tile finish will need to be removed and the concrete removed to expose the
steel reinforcement. All corroded steel reinforcement should be removed until new steel can be tied into
existing uncorroded reinforcement. Concrete should be replaced, with waterstops where appropriate,
and matching tile finish installed over the repaired area.
Pool Tile Repair and Grout Replacement $95,000 to $175,000
Any broken, cracked, or chipped tiles should be removed and replaced. The grout between the tile should
be removed and new non-metallic, non-shrink grout installed to renew the waterproofing abilities of the
tile finish.
Pool Gutter Waterproofing $45,000 to $80,000
The pool gutter topical waterproofing should be removed and replaced. The surge tank waterproofing
should also be inspected and replaced. The surge tank waterproofing may likely also be failing, and pieces
of the failed waterproofing from the gutter are likely collected in the surge tank. After removal of existing
waterproofing layers, a new topical waterproofing should be applied to both the gutter interior and surge
tank interior.
Replace Handrail Anchors and Escutcheons $10,000 to $25,000
Many handrail anchors and escutcheons are severely corroded. This increases unwanted metal ions into
the pool water and brings the long-term structural integrity of the handrails/grabrails into question. This
replacement could be considered a Second Priority, but the destructive nature of anchor replacement
makes performing the replacement most appropriate when the pool tile/grout replacement and pool
vessel concrete repair occur.
Install Pump Variable Frequency Drive $10,000 to $15,000
Using a valve to reduce the flow from a fully powered pool pump is a traditional means of optimizing flow
of a pool system. However, the pump is expending much greater energy than is necessary for the system
to operate properly. Modern variable frequency drives optimize the pump output, making valve throttling
unnecessary and saving significant amounts of energy.
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Relocate and Calibrate Flow Meter In-House / Operations
The flow meter is clearly giving inaccurate readings, likely due to the proximity of the sensor to a pipe
elbow. The sensor should be relocated to a piping location with the manufacturer’s recommended
distance of straight pipe from any piping joints/elbows.
Replace Filter Diaphragm Valves $55,000 to $80,000
The diaphragm valves on each filter tank are insufficiently repaired for leaking. An external topical
treatment for leaking on these components should not be a long-term solution. Failure of even one of
these valves would leave the pool with insufficient filtration capacity and cause the shutdown of the pool
until repairs are completed. The diaphragm valves should be replaced and seated in all new gaskets.
Second Priority Recommendations:
Replace Pipe Hangers $500 to $2,000
Several pipe hangers are showing corrosion and peeling paint. This deterioration is not at a level where
imminent failure is expected, but replacement should be anticipated. However, this report cautions that
a seismic event may bring into question the urgency of this replacement.
Replace Starting Platforms $30,000 to $45,000
Starting platforms experience harsh conditions with competitive swimmers continuously washing the
platforms in pool water with bather splashout. The starting platforms are beginning to show signs of rust
and corrosion. Replacement, or at least future planning for replacement, should be considered as the
corrosion will only worsen over time.
Replace Diving Stand $15,000 to $25,000
The diving stand, and specifically the epoxy paint, is not holding up well in this pool environment. Paint is
chipping and peeling off in several spots, and repainting has already been performed in numerous other
spots. While this does not appear to be due to structural corrosion, this failure is likely to continue.
Replacement of the dive stand will likely become necessary. Prior to stand replacement, staff should
continue to repaint failing spots with manufacturer recommended epoxy paint, which will help prevent
corrosion and improve the aesthetics.
Replace Filter Sand In-House / Operations
Based on staff feedback, the filter sand bed is likely less than optimally effective. A new bed of sand would
renew the filtration efficiency of the system, remove worn or damaged sand, and help minimize
contamination, and maintain a clean internal filter environment. Replacement of the sand should be
projected for the near future. Sand is commonly removed by in-house staff, or by rented/hired vac truck.
[END]
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KODIAK ISLAND BOROUGH
STAFF REPORT
JULY 27, 2023
ASSEMBLY WORK SESSION
Kodiak Island Borough
SUBJECT: Discuss Timeline For Strategic Planning Update
ORIGINATOR: Aimee Williams, Borough Manager
RECOMMENDATION:
DISCUSSION:
A strategic plan, consisting of priorities of the Borough, is needed to guide the budget process
and ensure that the Assembly clearly communicates its priorities to Borough staff and the
public. The last strategic planning meeting was held on January 21, 2018, and set priorities for
2018-2023. The Assembly identified five (5) strategic directions for its strategic plan and
adopted the plan by resolution. As the current plan is about to expire, it is time for the Assembly
to update the plan as necessary.
ALTERNATIVES:
Do not update the strategic plan.
FISCAL IMPACT:
OTHER INFORMATION:
AGENDA ITEM #2.b.
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Kodiak Island Borough, Alaska Resolution No. FY2018-30
Page 1 of 4
1
Introduced by: Borough Assembly 2
Requested by: Borough Assembly 3
Drafted by: Borough Assembly 4
Introduced on: 03/22/2018 5
Adopted on: 6
7
KODIAK ISLAND BOROUGH 8
RESOLUTION NO. FY2018-30 9
10
A RESOLUTION OF THE KODIAK ISLAND BOROUGH ASSEMBLY ADOPTING THE 11
KODIAK ISLAND BOROUGH STRATEGIC PLAN FOR THE YEARS 2018-2023 12
13
WHEREAS, a strategic plan consisting of priorities of the Borough is needed to guide the 14
budget process and ensure that the Assembly clearly communicates its priorities to Borough 15
staff and the public; and 16
17
WHEREAS, the Kodiak Island Borough Assembly conducted a strategic planning meeting on 18
Saturday, January 21, 2018 to determine the priorities for the Borough; and 19
20
WHEREAS, the Assembly identified five strategic directions for its strategic plan and desires 21
to adopt these by resolution. 22
23
NOW, THEREFORE BE IT RESOLVED BY THE KODIAK ISLAND BOROUGH ASSEMBLY 24
THAT the Kodiak Island Borough Strategic Plan for the years 2018-2023 is hereby adopted. 25
26
ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 27
THIS ______________ DAY OF MARCH, 2018 28
29
KODIAK ISLAND BOROUGH 30
31
_____________________________ 32
Daniel A. Rohrer, Borough Mayor 33
ATTEST: 34
35
_______________________________ 36
Nova M. Javier, MMC, Borough Clerk 37
38
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Kodiak Island Borough, Alaska Resolution No. FY2018-30
Page 2 of 4
STRATEGIC PLAN 39
(FISCAL YEARS 2018-2023) 40
41
PURPOSE 42
The Kodiak Island Borough government exists to provide effective and efficient government 43
services within our powers and duties that will improve the quality of life in our community. 44
45
ENVISIONED FUTURE 2030 46
Citizens have entrusted the Kodiak Island Borough government with powers that promote a 47
vibrant, diverse, and healthy economy and community centered on Kodiak’s unique assets like 48
our natural resources, people, and history. This includes a focus on a reasonable cost of living 49
and a great quality of life where diverse cultures and viewpoints come together; and an engaged 50
community of citizens who are working, living, and thriving together. 51
52
STRATEGIC DIRECTION 53
54
1. ENCOURAGE LAND AND NATURAL RESOURCES MANAGEMENT FOR MAXIMUM 55
BENEFIT OF BOROUGH CITIZENS. 56
a. Review Comprehensive Plan to ensure it is current and accurate, then develop land plan 57
consistent with the Comprehensive Plan to maximize potential for our community’s 58
economic growth and quality of life. 59
b. Create a long range natural resource development plan. 60
61
2. OPTIMIZE THE EFFECTIVE USE OF COMMUNITY RESOURCES AND ASSETS 62
THROUGH PARTNERSHIPS FOR THE BENEFIT OF BOROUGH CITIZENS. 63
a. Explore ways to collaborate with local governments to capitalize on community 64
partnerships through fostering positive relationships with cities, school district, service 65
areas, tribes and rural communities within the borough. 66
b. Work in partnership with State and Federal Agencies. 67
c. Promote a culture of public trust of elected officials, appointed officials, and staff through 68
involvement of all citizens, and strive to ensure all citizens feel comfortable, empowered 69
and desirous of participating in local government. 70
71
3. FOSTER RESPONSIBLE ECONOMIC GROWTH THROUGHOUT THE BOROUGH. 72
a. Promote economic development policies that enhance a diverse economy and business 73
development. 74
b. Advocate for a healthy and vibrant fisheries industry. 75
c. Advocate for enhancement of local resources such as Kodiak based seafood and marine 76
science and education opportunities, tourism, agriculture, energy, Pacific Space Port, 77
mineral extraction, etc. 78
d. Encourage options to meet the local need for housing affordable for citizens with 79
financial capacities. 80
81
82
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Kodiak Island Borough, Alaska Resolution No. FY2018-30
Page 3 of 4
4. PROMOTE FISCAL POLICIES THAT ENSURE STABILITY AND RESPONSIBLE 83
GOVERNMENT 84
a. The Borough Assembly will be prudent in deliberations on revenue required to fund 85
Borough operations. 86
b. Balance expenditures to revenues on an annual basis to ensure the health of our 87
community. 88
c. Foster public understanding of borough finances and operations. 89
d. Periodically review the long-term solid waste plan and revise as necessary. 90
91
5. PROVIDE EFFICIENT, EFFECTIVE, AND RESPONSIVE PROCESSES REFLECTIVE OF 92
A HIGH PERFORMING GOVERNMENT 93
a. Evaluate opportunities for restructuring local government (e.g., consolidation or other 94
options available under Alaska law). 95
b. Understand the service area boards activities and borough’s responsibility in regards to 96
service area boards. 97
c. Seek ways to integrate committees in borough and city that maximize participation and 98
capacity. 99
d. Provide clear and concise direction to committees on an annual basis. 100
101
2018 Priorities 102
(Not in Priority Order) 103
1. Focus on staffing structure and ensure a smooth transition for new key leaders. 104
2. Establish expectations and accountability for each committee, and ensure codes and roles 105
are clear and understood by members. 106
3. Explore ways to collaborate with local governments to capitalize on community partnerships 107
through fostering positive relationships with cities, school district, service areas, tribes and 108
rural communities within the borough, seek opportunities for restructuring or consolidation 109
with expectations to have a report at year’s end on opportunities for restructuring or 110
consolidation and progress made on joint committees, shared staffing. 111
4. Identify potential policies for adoption to enhance economic development. 112
5. Develop a catalog of all available land to begin the process of developing a comprehensive 113
land plan. 114
6. Look into cost of securing specialist(s) to forecast and recommend the most viable economic 115
strategies. 116
117
Suggested Metrics For Measuring Outcomes of Priorities 118
1. (Including measures such as) 119
• Every quarter present information to the assembly on jobs filled-open. 120
• Have all new staff leaders address the assembly 121
• At end of year complete final report describing the transitions with candid feedback, in 122
exec session, to the assembly if all positions were successfully filled with the right 123
people. 124
2. (Including measures such as) 125
• Develop clear expectations for each committee 126
• Have clear “job descriptions” for all members of each committee. 127
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Kodiak Island Borough, Alaska Resolution No. FY2018-30
Page 4 of 4
• Establish priorities, from the assembly, for issues to review and expectations for every 128
committee; the committee could adopt additional priorities as they see needed. 129
• Work to integrate at least (#?) of committees between borough and city. 130
3. (Including measures such as) 131
• Seeks to establish an ad hoc joint committee of assembly and council members to meet 132
regularly to ensure maximum coordination occurs with current structures. 133
• Meet with other entities such as tribes and/or KANA to better coordinate with tribal 134
citizen governments 135
• Meet with Coast Guard officials on ways to better coordinate. 136
• Determine if it is time to seek an independent review of data and options for increased 137
re-organization and/or consolidation. 138
4. (Including measures such as) 139
• Ask staff or assembly members to recommend specific policies to enhance economic 140
advantages. 141
• Identify (#?) policies to introduce for assembly vote. 142
5. (Including measures such as:) 143
• Have staff continue efforts to develop the land catalog. 144
• At specific time complete and review the catalog. 145
• Assembly spends time to better understand the Comprehensive Plan and what benefit 146
there would be in a land plan. 147
• Discuss need and timing to implement a more comprehensive land plan. 148
6. (Including measures such as:) 149
• Establish a scope of work for an economic analysis that would benefit the assembly’s 150
understanding of viable options and trends. 151
• Develop an RFP to understand the cost of project desired. 152
153
Borough Assets 154
Identified by the Assembly 155
Top Three 156
• People 157
• Natural Resources 158
• History/Culture 159
Supportive Assets 160
• Energy Infrastructure 161
• Fishing Industry with Diverse Species 162
• Coast Guard 163
• Overall Infrastructure 164
• Diverse Economy 165
• Schools 166
• Location/Environment/Place 167
• Weather 168
• “Make it Work” Attitude 169
• Self Sufficient AND Work Well Together 170
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KODIAK ISLAND BOROUGH
STAFF REPORT
JULY 27, 2023
ASSEMBLY WORK SESSION
Kodiak Island Borough
SUBJECT: Discuss Request From The USCG For A Letter Of Entry For An Installation Of
A Memorial Rock And Bench
ORIGINATOR: Aimee Williams, Borough Manager
RECOMMENDATION:
DISCUSSION:
Members of Coast Guard Air Station Kodiak, with permission from the State of Alaska, placed
a memorial consisting of a plaque mounted on a large rock and a bench on state land located
within the Kodiak Island Borough. The Department of Natural Resources is requesting that
Letter of Entry be completed to continue the authorized use of the state land.
CAPT Nate Coulter, former Coast Guard Air Station Kodiak Commanding Officer, has
requested the the Kodiak Island Borough sign the Letter of Entry for this installation.
There is a cost of $400 for an application and $250 per year. However, if the site is sponsored
by a municipal entity, the Department of Natural Resources can waive the fees.
Coast Guard Air Station Kodiak has continued to go to the site periodically to ensure the
cleanliness of the area.
There is an opinion on the matter from the KIB attorney that will be handed out separately.
ALTERNATIVES:
Deny the request.
FISCAL IMPACT:
OTHER INFORMATION:
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April 2, 2020
United States Coast Guard
PO Box 190033
Kodiak, AK 99619
RE: Placement of Memorial
Expires: April 30, 2025
United States Coast Guard:
Your Letter of Entry will be executed upon receipt of the following items:
• Letter of Entry signed by the Grantee
LETTER OF ENTRY LAS 31562
AS 38.05.850
The United States Coast Guard, herein known as the Grantee, is issued this Letter of Entry from
the Department of Natural Resources, herein known as the Grantor, authorizing the use of state
land within:
Legal Description:
Section 6, Township 32 South, Range 19 West, Seward Meridian
This Letter of Entry is issued for the purpose of authorizing:
Entry upon state lands for the placement and maintenance of one rock with embedded plaque and
one wood bench.
This Letter of Entry is for the term beginning May 1, 2020 and ending April 30, 2025 unless
sooner terminated at the state’s discretion, effective the date of signature by the Authorized State
Representative. This Letter of Entry does not convey an interest in state land and as such is
revocable, with or without cause. A revocation for cause is effective immediately. No preference
right for use or conveyance of the land is granted or implied by this authorization.
This Letter of Entry is subject to the following terms and conditions:
1. Authorized Officer: The Authorized Officer (AO) for the State of Alaska (State),
Department of Natural Resources (DNR), Division of Mining, Land and Water (DMLW),
is the Regional Manager or designee.
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2. Change of Contact Information: The Grantee shall maintain current contact information
with the AO. Any change of contact information must be submitted in writing to the AO.
3. Valid Existing Rights: This authorization is subject to all valid existing rights and
reservations in and to the authorized area. The State makes no representations or
warranties, whatsoever, either expressed or implied, as to the existence, number, or nature
of such valid existing rights.
4. Preference Right: No preference right for subsequent authorizations is granted or implied
by this authorization.
5. Inspections: The AO shall have reasonable access to the authorized area for inspection,
which may be conducted without prior notice. If the Grantee is found to be in
noncompliance the authorized area may be subject to reinspection. The Grantee may be
charged for actual expenses of any inspection.
6. Public Access: The construction, operation, use, and maintenance of the authorized area
shall not interfere with public use of roads, trails, waters, landing areas, and public access
easements. The ability to use or access state land or public waters may not be restricted in
any manner. However, if a specific activity poses a safety concern, the AO may allow the
restriction of public access for a specific period of time. The Grantee is required to contact
the AO in advance for approval. No restriction is allowed unless specifically authorized in
writing by the AO.
7. Public Trust Doctrine: The Public Trust Doctrine guarantees public access to, and the
public right to use, navigable and public waters and the land beneath them for navigation,
commerce, fishing, and other purposes. This authorization is subject to the principles of
the Public Trust Doctrine regarding navigable or public waters. The AO reserves the right
to grant other interests consistent with the Public Trust Doctrine.
8. Alaska Historic Preservation Act: The Alaska Historic Preservation Act, AS 41.35.200,
prohibits the appropriation, excavation, removal, injury, or destruction of any state owned
historic, prehistoric, archaeological or paleontological site without written approval from
the DNR Commissioner. Should any sites be discovered, the Grantee shall cease any
activities that may cause damage and immediately contact the AO and the Office of History
and Archaeology in the Division of Parks and Recreation.
9. Compliance with Government Requirements: The Grantee shall, at its expense, comply
with all federal, state, and local laws, regulations, and ordinances directly or indirectly
related to this authorization. The Grantee shall ensure compliance by its employees, agents,
contractors, subcontractors, licensees, or invitees.
10. Incurred Expenses: The Grantor shall in no way be held liable for expenses incurred by
the Grantee connected with the activities directly or indirectly related to this authorization.
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11. Waiver of Forbearance: Any failure on the part of the AO to enforce the terms of this
authorization, or the waiver of any right under this authorization by the Grantee, unless in
writing, shall not discharge or invalidate the authorization of such terms. No forbearance
or written waiver affects the right of the AO to enforce any terms in the event of any
subsequent violations of terms of this authorization.
12. Severability Clause: If any clause or provision of this authorization is, in a final judicial
proceeding, determined illegal, invalid, or unenforceable under present or future laws, then
the Grantor and the Grantee agree that the remainder of this authorization will not be
affected, and in lieu of each clause or provision of this authorization that is illegal, invalid,
or unenforceable, there will be added as a part of this authorization a clause or provision
as similar in terms to the illegal, invalid, or unenforceable clause or provision as may be
possible, legal, valid, and enforceable.
13. Notification of Discharge: The Grantee shall immediately notify the Department of
Environmental Conservation (DEC) and AO of any unauthorized discharge of oil to water,
any discharge of hazardous substances (other than oil), and any discharge of oil greater
than 55 gallons on land. All fires and explosions must also be reported immediately.
If a discharge, including a cumulative discharge, of oil is greater than 10 gallons but less
than 55 gallons, or a discharge of oil greater than 55 gallons is made to an impermeable
secondary containment area, the Grantee shall report the discharge within 48 hours. Any
discharge of oil greater than one gallon up to 10 gallons, including a cumulative discharge,
solely to land, must be reported in writing on a monthly basis.
Notification of discharge during normal business hours must be made to the nearest DEC
Area Response Team: Anchorage (907) 269-7500, fax (907) 269-7687; Fairbanks (907)
451-2121, fax (907) 451-2362; Juneau (907) 465-5340, fax (907) 465-5245. For
discharges in state offshore waters call (907) 269-0667. The DEC oil spill report number
outside normal business hours is (800) 478-9300.
Notification of discharge must be made to the appropriate DNR Office, preferably by e-
mail: Anchorage email dnr.scro.spill@alaska.gov, (907) 269-8503; Fairbanks email
dnr.nro.spill@alaska.gov, (907) 451-2739; Juneau email sero@alaska.gov, (907) 465-
3400. The Grantee shall supply the AO with all incident reports submitted to DEC.
14. Request for Information: The AO, at any time, may require the Grantee to provide any
information directly or indirectly related to this authorization, in a manner prescribed by
the AO.
15. Waste Disposal: On-site refuse disposal is prohibited, unless specifically authorized. All
waste generated during operation, maintenance, and termination activities under this
authorization shall be removed and disposed of at an off-site DEC approved disposal
facility. Waste, in this paragraph, means all discarded matter, including but not limited to
human waste, trash, garbage, refuse, oil drums, petroleum products, ashes and discarded
equipment.
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16. Destruction of Markers: The Grantee shall protect all survey monuments, witness
corners, reference monuments, mining claim posts, bearing trees, and unsurveyed corner
posts against damage, destruction, or obliteration. The Grantee shall notify the AO of any
damaged, destroyed, or obliterated markers and shall reestablish the markers at the
Grantee’s expense in accordance with accepted survey practices of the DMLW.
17. Site Maintenance: The authorized area shall be maintained in a neat, clean, and safe
condition, free of any solid waste, debris, or litter, except as specifically authorized herein.
Nothing may be stored that would be an attractive nuisance to wildlife or create a
potentially hazardous situation.
18. Solid Waste: All solid waste and debris, including dog waste, generated from the activities
conducted under this authorization shall be removed to a facility approved by DEC on a
regular basis such that the premise be maintained to ensure a healthy and safe environment.
19. Improvements: Any improvements/structures that may be authorized under this Letter of
Entry must be constructed in a manner that will allow for removal from the authorized site
within 48 hours of receiving a notice to vacate. The establishment of permanent
foundations and structures is prohibited under this Letter of Entry. Authorized temporary
improvements must be sited in a manner which impacts the least amount of ground
consistent with the purpose of the facility. Any use of these improvements for purposes
other than those explicitly authorized by this Letter of Entry are prohibited.
20. General Operation of Vehicles: Existing roads and trails shall be used wherever possible.
A permit from the AO is required for any off-road vehicular travel other than generally
allowed use.
21. Maintenance of Improvements: The Grantor is not responsible for maintenance of
authorized improvements or liable for injuries or damages related to those improvements.
No action or inaction of the Grantor is to be construed as assumption of responsibility.
22. Amendment or Modification: The Grantee may request an amendment or modification
of this authorization; the Grantee’s request must be in writing. Any amendment or
modification must be approved by the AO in advance and may require additional fees and
changes to the terms of this authorization.
23. Proper Location: This authorization is for activities on state lands or interests managed
by DMLW. It does not authorize any activities on private, federal, native, and municipal
lands, or lands which are owned or solely managed by other offices and agencies of the
State. The Grantee is responsible for proper location within the authorized area.
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24. Fire Prevention, Protection and Liability: The Grantee shall take all reasonable
precautions to prevent and suppress forest, structure, brush and grass fires, and shall
assume full liability for any damage to state land and structures resulting from the negligent
use of fire. The State is not liable for damage to the Grantee’s personal property and is not
responsible for forest fire protection of the Grantee’s activity. To report a wildfire, call 911
or 1-800-237-3633.
25. Assignment: This Letter of Entry may not be transferred or assigned.
26. Reservation of Rights:
a. The AO reserves the right to grant additional authorizations to third parties for
compatible uses on or adjacent to the land under this authorization.
b. Authorized concurrent users of state land, their agents, employees, contractors,
subcontractors, and licensees, shall not interfere with the operation or maintenance
activities of each user.
c. The AO may require authorized concurrent users of state land to enter into an
equitable operation or maintenance agreement.
d. All operations must be conducted in a manner that will assure minimum conflict
with other users of the area.
27. Violations: A violation of this authorization is subject to any action available to the State
for enforcement and remedies, including revocation of the authorization, civil action for
forcible entry and detainer, ejectment, trespass, damages, and associated costs, or arrest
and prosecution for criminal trespass in the second degree. The State may seek damages
available under a civil action, including restoration damages, compensatory damages, and
treble damages under AS 09.45.730 or AS 09.45.735 for violations involving injuring or
removing trees or shrubs, gathering geotechnical data, or taking mineral resources.
28. Directives: Directives may be issued for corrective actions that are required to correct a
deviation from design criteria, project specifications, stipulations, State statutes or
regulations. Work at the area subject to the Directive may continue while implementing
the corrective action. Corrective action may include halting or avoiding specific conduct,
implementing alternative measures, repairing any damage to state resources that may have
resulted from the conduct, or other action as determined by DNR.
29. Stop Work Orders: Stop Work Orders may be issued if there is a deviation from design
criteria, project specifications, stipulations, State statutes or regulations and that deviation
is causing or is likely to cause significant damage to state resources. Under a Stop Work
Order, work at the area subject to the Stop Work Order may not resume until the deviation
is cured and corrective action is taken. Corrective action may include halting or avoiding
specific conduct, implementing alternative measures, repairing any damage to state
resources that may have resulted from the conduct, or other action as determined by DNR.
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30. Suspension of Activities: The Authorized Officer shall have the authority to suspend all
activities on state lands associated with this Letter of Entry. Such a suspension notice shall
remain in force until corrective action is taken. If corrective action is not taken within
seventy-two hours after receipt of written notice, this Letter of Entry will be terminated.
The Authorized Officer shall have the right, but not the obligation, to undertake corrective
action at the expense of the Grantee when such action is necessitated by neglect on the part
of the Grantee to perform corrective action within a seventy-two hour period following
receipt of written notice.
31. Batteries: Batteries which contain hazardous liquids should be completely sealed valve
regulated, spill-proof, leak-proof and mounted in an appropriate container. Batteries
lacking the preceding properties must have an appropriate drip pan designed to hold 110%
of the total liquids held by the battery/batteries. Batteries, new or used, may not be stored
or warehoused. Any battery/batteries that are not in use must be removed and disposed of
in accordance with existing federal, state and local laws, regulations and ordinances. All
hazardous material containers shall be marked with the Grantee's or contractor's name,
dated, and transported in accordance with 49 CRF 172 (EPA Hazardous Material
Regulations) and 18 AAC 62.
32. Completion Report: A completion report shall be submitted prior to relinquishment, or
within 30 days after expiration or termination of the authorization. Failure to submit a
satisfactory report subjects the site to a field inspection requirement for which the Grantee
may be assessed an inspection fee, as outlined herein. The report shall contain the following
information:
a. a statement of restoration activities and methods of debris disposal;
b. a statement that the Grantee has removed all improvements and personal property
from the authorized area other than authorized herein;
c. a report covering any known incidents of damage to the vegetative mat and
underlying substrate, and follow-up corrective actions that may have taken place
while operating under this authorization;
d. and, photographs of the authorized site taken before, during and after the proposed
activity to document Letter of Entry compliance. Photographs must consist of a
series of aerial view or ground-level view photographs that clearly depict
compliance with site cleanup and restoration guidelines.
33. Indemnification: The Grantee assumes all responsibility, risk and liability for its activities
and those of its employees, agents, contractors, subcontractors, licensees, or invitees,
directly or indirectly related to this authorization, including environmental and hazardous
substance risk and liability, whether accruing during or after the term of this authorization.
The Grantee shall defend, indemnify, and hold harmless the State, its agents and
employees, from and against any and all suits, claims, actions, losses, costs, penalties, and
damages of whatever kind or nature, including all attorney's fees and litigation costs,
arising out of , in connection with, or incident to any act or omission by the Grantee, its
employees, agents, contractors, subcontractors, licensees, or invitees, unless the proximate
cause of the injury or damage is the sole negligence or willful misconduct of the State or a
person acting on the State's behalf. Within 15 days, the Grantee shall accept any such cause,
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action or proceeding upon tender by the State. This indemnification shall survive the
termination of the authorization.
34. Fuel and Hazardous Substances:
a. The use and/or storage of hazardous substances by the Grantee must be done in
accordance with existing federal, state and local laws, regulations and ordinances.
Debris (such as soil) contaminated with used motor oil, solvents, or other chemicals
may be classified as a hazardous substance and must be removed and disposed of
in accordance with existing federal, state and local laws, regulations and
ordinances.
b. Drip pans and materials, such as sorbent pads, must be on hand to contain and clean
up spills from any transfer or handling of fuel.
c. Vehicle refueling shall not occur within the annual floodplain or tidelands. This
restriction does not apply to water-borne vessels provided no more than 30 gallons
of fuel are transferred at any given time.
d. During equipment maintenance operations, the site shall be protected from leaking
or dripping hazardous substances or fuel. The Grantee shall place drip pans or other
surface liners designed to catch and hold fluids under the equipment or develop a
maintenance area by using an impermeable liner or other suitable containment
mechanism.
35. Fuel and Hazardous Substance Storage: The storage of petroleum products on state land
is prohibited.
36. Other Authorizations: This Letter of Entry does not relieve the Grantee from securing
other necessary state, federal and local permits. This Letter of Entry does not provide
authorization for travel on private property, nor does this letter provide authorization for
storage of bagged and/or piled debris on state land.
37. Site Disturbance: Site disturbance shall be kept to a minimum to protect local habitats.
All activities at the site shall be conducted in a manner that will minimize the disturbance
of soil and vegetation and changes in the character of natural drainage systems.
38. Authorized Use: This Letter of Entry is issued for a specific use. Use of the project areas
for purposes other than those specified constitutes a breach of this authorization and may
result in revocation. This Letter of Entry is revocable immediately upon violation of any
of the stipulations listed above or upon failure to comply with any applicable laws, statutes
and regulations (state and federal).
39. Operation of Heavy Equipment: The operation of heavy equipment on the state land is
authorized under this Letter provided the equipment is inspected for leakage such as fuel,
oil, hydraulic fluid and any other leaking hazardous material daily. If such a leakage is
found, the equipment shall not be used, and must be pulled out of service until the leak is
repaired. Cleanup of any spills must begin immediately.
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The Authorized Officer reserves the right to modify these stipulations or use additional stipulations
as deemed necessary. The Grantee will be advised before any such modifications or additions are
finalized. DNR has the authority to implement and enforce these conditions under AS 38.05.850.
Any correspondence on this authorization may be directed to the Department of Natural Resources,
Division of Mining, Land and Water, Southcentral Regional Land Office, 550 W. 7th Ave., Suite
900C, Anchorage, AK 99501-3577, (907) 269-8503.
I have read and understand all of the foregoing and attached stipulations. By signing this
authorization, I agree to conduct the authorized activity in accordance with the terms and
conditions of this authorization.
______________________________________________________________________________
Signature of Grantee or Authorized Representative Title Date
______________________________________________________________________________
Grantee’s Address City State Zip
______________________________________________________________________________
Contact Person Home Phone Work Phone
______________________________________________________________________________
Signature of Authorized State Representative Title Date
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Land Use Permit Application
Cover Letter (03/13)
Page 1 of 2
STATE OF ALASKA
DEPARTMENT OF NATURAL RESOURCES
Division of Mining, Land and Water
Northern Region Land Office,
Fairbanks
(907) 451-2740
Southcentral Region Land Office,
Anchorage
(907) 269-8552
Southeast Region Land Office,
Juneau
(907) 465-3400
Dear Applicant:
The Department of Natural Resources, Division of Mining, Land and Water’s (DMLW) regional land offices are
responsible for managing state land and resources. Certain activities on state land require a land use permit, while
other activities are considered "generally allowed" or require other authorizations. Commercial recreation facilities
that remain no longer than 14 days in any one site may obtain a commercial recreation permit rather than a land use
permit. Additional information and for ms are available at any Division of Mining, Land and Water regional land
office and the Public Information Centers in Anchorage and Fairbanks.
Land Use Permits:
• authorize the temporary use of state land or resources;
• can be issued for up to five years;
• do not convey any interest in state land;
• are revocable with or without cause;
• are not transferable;
• do not constitute waiver of any other state, federal, or local laws; and
A Complete Land Use Permit Application Package includes the following items:
A Land Use Permit application form completed and signed by the applicant. Applicants proposing:
• the use of the uplands and non marine waters must also complete the Supplemental Questionnaire for Use of
Uplands and/or Non Marine Waters accompanying this application;
• off-road travel must also complete the Supplemental Questionnaire for Off-Road Travel accompanying this
application; and/or
• the use of tide and submerged lands must also complete the Supplemental Questionnaire for Use of Marine
Waters accompanying this application.
The site development diagram required in the Supplemental Questionnaire for Use of Uplands and/or
Non-Marine Waters and the Supplemental Questionnaire for Use of Marine Waters should show each item
labeled so that it corresponds with your description in the Questionnaire. The site development diagram
must include:
• Location - Section, Township, and Range lines; North arrow; scale; title; legend (may be attached).
• Boundaries – Boundaries and dimensions of proposed area of use and their relation to geographic
features, including water bodies, and existing trails or rights-of-way.
• Structures and Storage - Location and dimensions of buildings, tent platforms, out-buildings and
other improvements, and of equipment parking and storage areas, including snow storage areas.
• Hazardous substances – Location and dimensions of storage facilities for hazardous substances,
including but not limited to oil, lubricants, fuel oil, gasoline, solvents, and diesel fuel. Include
method and dimensions of storage (tank, drum, etc.).
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Land Use Permit Application
Cover Letter (03/13)
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Other items that must accompany the application package are:
Map - a topographic map of sufficient scale to show the location of the proposed activity. The map may be
either 1:250,000 or 1:63,360.
Filing Fees - A $100.00 non-refundable filing fee is required by regulation (11 AAC 05.010(5)(B)). Make
checks payable to the "State of Alaska".
Other Miscellaneous Items: Items specifically identified and required in any of the supplemental
questionnaires.
Completed Land Use Permit Applications should be mailed to one of the following offices:
Public Information C enter Public Information Center MLW Information Office
550 W. 7th Ave, Suite 1260 3700 Airport Way P.O Box 111020
Anchorage, AK 99501 Fairbanks, AK 99709 Juneau, AK 99811-1020
(907) 269-8400 (907) 451-2705 (907) 465-3400
Pre-Permit Issuance Requirements: Prior to issuance of a permit, an applicant is required to submit one or more
of the following:
Use Fees - The use fee depends on the type of activity, length of use and the acreage authorized for use.
Regulations under 11 AAC 05.010(e)(6)-(9) describe use fees for different activities authorized under land use
permits.
Performance Guaranty (Bond) - A performance guaranty is held by the state to assure performance and to
pay for corrective action if the use of state land fails to comply with the requirements of the permit. The
DMLW uses a bonding matrix to determine the amount of a performance guaranty. Acceptable types of
performance guaranties include:
a. cash or check made out to the State of Alaska;
b. a Certificate of Deposit (CD) in the state’s name; or
c. a corporate surety bond.
Insurance - Insurance to protect you and the state from liabilities incurred through the use of state property.
Survey - Surveys are generally not required for land use permits. Some authorizations may require a Global
Positioning System (GPS) to determine the location of the project.
If you have any questions prior to submitting your application, you are encouraged to meet with a member of the
Division of Mining, Land and Water staff about your proposed activity.
ONLY COMPLETE APPLICATIONS WILL BE ACCEPTED
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Land Use Permit Application – 102-1084A (Rev.03/13) Receipt Type FF (Non-Guide) or 7A (Guide) Page 1 of 4
STATE OF ALASKA DEPARTMENT OF NATURAL RESOURCES
DIVISION OF MINING, LAND AND WATER
LAND USE PERMIT APPLICATION
AS 38.05.850
Applicants must complete all sections of this application. In addition, applicants proposing:
• the use of the uplands and non marine waters must also complete the Supplemental Questionnaire for Use of Uplands and Non
Marine Waters accompanying this application;
• off-road travel must also complete the Supplemental Questionnaire for Off-Road Travel accompanying this application; and/or
• the use of tide and submerged lands must also complete the Supplemental Questionnaire for Use of Marine Waters accompanying
this application.
Other items that must accompany the completed application are:
• a (non-refundable) $100 application filing fee;
• a 1:250,000 or 1:63,360 scale USGS map showing the location of the proposed activity;
• additional items identified and required in any supplemental questionnaire(s) to this application; and
• additional pages if more space is necessary to answer the questions completely.
Completed Land Use Permit Applications should be mailed to one of the following offices:
Public Information Center Public Information Center MLW Information Office
550 W. 7th Ave, Suite 1260 3700 Airport Way P.O. Box 111020
Anchorage, AK 99501 Fairbanks, AK 99709 Juneau, AK 99811-1020
(907) 269-8400 (907) 451-2705 (907) 465-3400
LAS #
Applicant Information:
Applicant Name Date of Birth
Doing Business As Contact Person EIN
Mailing Address with City, State and Zip Email Address
( ) ( ) ( ) ( )
Home Phone Work Phone Cell Phone FAX
If you are applying for a corporation, give the following information:
Name, address and place of incorporation:
Is the corporation qualified to do business in Alaska? Yes [ ] No [ ]. If yes, provide name, address and phone number of resident
agent:
Type of User, Select one: [ ] Private non -commercial ( personal use ) [ ] Commercial Recreation or Tourism
[ ] Public Non-profit including Federal, State, Municipal Government Agency [ ] Other commercial or industrial
Duration of Project: The proposed activity will require the use of state land for: (Check one)
[ ] a single term of less than one year. Beginning month: Ending month:
[ ] a multi year term for up to 5 years. Beginning year: Ending year:
If multi year and seasonal, circle months of use in each year. Jan., Feb., Mar., Apr., May, Jun., Jul., Aug., Sept., Oct., Nov., Dec.
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Land Use Permit Application – 102-1084A (Rev.03/13) Receipt Type FF (Non-Guide) or 7A (Guide) Page 2 of 4
Project Location
Latitude/Longitude or UTM: or
Section: , Township: , Range: , Meridian:
(The spaces below are to be used if the boundaries of the proposed project cross section lines.)
Section: , Township: , Range: , Meridian:
Section: , Township: , Range: , Meridian:
Proposed project will require the use of up to acres. (Add additional sheets as necessary)
Project Description - Describe in detail your intended use of state land. (State land also includes all tide and submerged lands
beneath coastal waters and all shorelands beneath other navigable water bodies of the state.) Discuss development and activities.
(Attach additional pages as necessary.)
Should a portion of the permitted area be closed to the general public? Yes [ ] No [ ]. If yes, explain which portion and provide
justification for exclusive use:
Site Description - Briefly describe the current condition of the proposed site of use, noting any trash, garbage, debris or signs of
possible site contamination (If significant, we recommend you provide pictures to establish initial conditions):
Are there improvements or materials on the site now? Yes [ ] No [ ] If yes, briefly describe the improvements, their approximate
value, and who owns them (We recommend you provide pictures of improvements):
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Land Use Permit Application – 102-1084A (Rev.03/13) Receipt Type FF (Non-Guide) or 7A (Guide) Page 3 of 4
Site Description continued - Describe the natural vegetation --- ground cover, trees, shrubs --- and any proposed changes.
Describe the location of any estuarine, riparian, or wetlands and any noticeable animal use of area.
Site Access - Describe how you plan to access the site, and your mode of transportation.
If your access is by aircraft, specify the type and size of aircraft:
To access the site, the aircraft is equipped with floats [ ] wheels [ ] skis [ ].
Number of people
1. Indicate the number of employees and supervisors who will be working on the site. _____
2. Indicate the number of customers who will be using the site per year or season. _____
3. Indicate the number of days the site will be used per year or season. _____
Environmental Risk / Hazardous Substances - In the course of your proposed activity will you generate, use, store,
transport, dispose of, or otherwise come in contact with toxic and/or hazardous materials, and/or hydrocarbons? Yes[ ] No[ ]. If yes,
please describe:
The types and volumes of fuel or other hazardous substances present or proposed:
The specific storage location(s):
The spill plan and prevention methods:
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Land Use Permit Application – 102-1084A (Rev.03/13) Receipt Type FF (Non-Guide) or 7A (Guide) Page 4 of 4
Environmental Risk/Hazardous Substances (continued) - If you plan to use either above or below ground storage
containers (like tanks, drums, or other containers) for hazardous material storage, answer the following questions for each container:
Where will the container be located?
What will be stored in the container?
What will be the container’s size in gallons?
Give a description of any secondary containment structure, including volume in gallons, the type of lining material, and configuration:
Will the container be tested for leaks? Yes[ ] No[ ]
Will the container be equipped with leak detection devices? Yes[ ] No[ ]. If no, describe:
Do you have any reason to suspect, or do you know if the site may have been previously contaminated? Yes[ ] No[ ]. If yes,
please explain:
Date Stamp:
Signature of Applicant or Authorized Representative Title
AS 38.05.035(a) authorizes the director to decide what information is needed to process an application for the sale or use of state land and resources. This information
is made part of the state public record and becomes public information under AS 09.25.110 and 09.25.120 (unless the information qualifies for confidentiality under AS
38.05.035(a)(9) and confidentiality is requested.) Public information is open to inspection by you or any member of the public. A person who is the subject of the
information may challenge its a ccuracy or completeness under AS 44.99.310, by giving a written description of the challenged information, the changes needed to
correct it, and a name and address where the person can be reached. False statements made in an application for a benefit is punishable under AS 11.56.210.
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1
Kodiak Island Borough
OFFICE of the MANAGER
710 Mill Bay Road
Kodiak, Alaska 99615
Phone (907) 486-9301
TO: Kodiak Island Borough Assembly FROM: Aimee Williams RE: Managers Report, July 27, 2023
Manager’s Department
Union Negotiations – Contacted the IBEW representative and the mediator to discuss how to
best start negotiations again. The next meeting is scheduled for August 3, 2023.
Public Reception – Representative Stutes has invited the community to a reception on August
8, 2023, from 4:30-6:30PM at that NOAA Fish Tech building. She has invited a small group of
state legislators and senators to come to Kodiak to learn more about our region and this will be
a good opportunity for them to learn about Kodiak’s unique needs.
Solid Waste Contract – working with Alaska Waste to come up with clarifying language for a
second amendment to the contract.
Travel – Alaska Municipal League August 8-11, 2023.
Prince Williams Sound Regional Citizens Advisory Council August 14-15, 2023.
Chiniak Highway Project – Attended meeting with several members from the State of Alaska
Department of Transportation and HDL Engineering Consultants about the Milepost 15 – 31
rehabilitation. Project will be broken up into three of four phases with construction spread out
from 2025 to 2030. There is information attached from this meeting.
Senator Stevens – As directed at our last meeting, sent a thank you letter to Senator Steven’s
office to express gratitude for pointing out the need to have funds reappropriated from the
DCCED grant.
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Information Technology – Attended the weekly IT department meeting to find out about all of
the projects that the IT staff is currently working on and what their plans for the future are.
American Iron and Steel – Attended an EPA meeting with Engineering and Facilities staff to
learn about the US made iron and steel requirements in our projects.
City Lease – Attaching a letter from the City of Kodiak concerning requests from the City before
they would be willing to sign a lease. The City is also requesting to add 357 square feet to the
amount that they lease in the building.
Compensation Study – Dora, Meagan, and I met with a representative from Gallagher to go
over the preliminary findings of the study that was done regarding KIB’s compensation study.
We have asked for them to move forward and write the final summary so that it can be shared.
Engineering and Facilities –
KFRC Discharge Permit – Mixing Zone information has been provided to the ADEC for review,
comment, and inclusion for the issuance of the required APDES Permit. KIB is striving to avoid
an assignment of penalty as the final steps are completed to be compliant.
KFRC – Awaiting contact from Long Technologies to discuss Direct Digital Control review and
potential software upgrade.
Awaiting delivery of the required pump seat and saddle to install second back up pump in the
sewage lift station.
Swimming Pool – Discussion scheduled for tonight’s meeting as to whether to use the
proposed vendor.
KIBSD –
• Peterson Elementary – E/F Staff will schedule a meeting to discuss postponing the start
and how that will affect this job performance and completion. Friend Contractors has
not provided a schedule.
• North Star Windows & Siding Phase 2 – Contractor has installed approximately half of
the 40 plus windows in the facility. Demolition and installation are continuing.
• Kodiak High School Roof Repairs – Rain Proof Roofing is completed, and the warranty
associated with the repairs have been received.
• East Roof Proposal Package – Purchase order sent to architect to begin design.
• North Star Roof Replacement and Skylight Replacement – Design and project bid
package has been approved and PO sent to the architect.
• Karluk and Larsen Bay – Scheduling repairs with contractor. Larsen Bay Tribal Council
has signed the transfer agreement. Awaiting all required signatures.
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Leachate Treatment Plant – Work on the addition continues. Specific discussion is being
conducted as associated with the painting requirements. Mechanical Contractor has installed
installing exhaust and ventilation fans. Building joint system is being installed. Anticipate
contractor to begin paint next. Subcontractor work will be delayed until the paint conversation
and painting are complete. Concrete surface defect repair material has been approved.
Stage 3 Closure – Contractor is finalizing the small project list remaining for this job. On site
inspection has been scheduled for July 25th with the ADEC Loan department representative was
conducted. American Steel (AIS) inspection will require additional documentation from the
manufacturer to satisfy the requirements of the act.
Bayside Classroom Addition – Board made no decisions regarding the addition or sprinkler
repairs required.
Health and Facilities Advisory Board – A request will be made for the members to participate in
the August 7 -11 Health Care Facility Evaluation.
PKIMC – Providence is participating with the questions and preparing for the August 7-11 site
visit and discussions related to the health care facility and requirement discussions.
Borough Building – Boilers and generator have been removed. Electrical outage scheduled for
7/28 and 7/29. Concrete equipment pads have been poured. Cure time pending prior to setting
boilers.
Solid Waste Contract – Staff is working on alternate language for contract change for
clarification.
KFRC Touch Tank – Facility has been opened Thursdays and Fridays from 11:00 to 4:30 pm
weekly for the summer months. Accommodating cruise ships that are making previous
arrangements.
Finance Department/ IT -
TY2023 Real & Personal Property Taxes – The 2023 tax statements were mailed July 1st. Two
payment options are available: full payment on October 16th, or half-payments which are due in
equal payments on August 15th and November 15th.
PATS Software – Property Assessment and Taxation Software – Notice of Intent to Award has
been sent. The Assembly will be reviewing this contract in packet review tonight.
IT –
• The Windows 11 upgrades are nearly finished, and outlying facilities should be
completed very soon.
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• Evaluating connectivity upgrades for KIB satellite facilities (Landfill, Bayside, Women’s
Bay)
• Full shutdown and start up of data center due to boiler upgrades continue with another
shutdown scheduled for Friday, July 28, 2023.
Assessing Department –
Exemptions – Assessing staff continues to work on the requests for business / non-profit tax
exemptions. There is a backlog on these requests.
Tax Roll – There are as many as forty $150,000 exemptions from either seniors or disabled
veterans that might still be granted. This would result in a possibility of $6,000,000 less of
taxable value if there are additional appeals or eligibility changes occur. Assessing processed 22
supplements for SC/DV eligibility as of July 26, 2023.
Field work – Assessing continues FY2024 field work in Service District 1. Assessing has ordered
postcards to be mailed to property owners in SD1 to notify of Assessing field work. There has
been a great response from the public because of these. Several residents have commented
that they knew exactly why our assessing staff members were at their properties.
Certified Roll Website information- Certified Roll was updated on our website as of last
week! Assessing also successfully worked with our software company to update GIS issues on
the KIB website.
Up Next - Commercial modeling & depreciation, mobile home depreciation tables, and land-
valuation will be reviewed this year.
Community Development –
Planning and Zoning – Planning and Zoning Commission will have a work session on August 9,
2023.
Parks and Recreation – The July 25th meeting was canceled due to lack of quorum. The next
meeting is scheduled for August 22 at a time to determined. Elections, quarterly meeting
schedules, and bylaws creation will be discussed.
Staffing – Community Development is getting ready for the new department head to arrive.
Chris French is due to make it to the island on August 18, 2023 and begin work here at KIB on
August 21, 2023.
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BOROUGH CLERK’S REPORT
July 2 7 , 2023
1. Election Update
The Declaration of Candidacy packets are available in the Borough Clerk’s Office
and on the Borough website. Candidacy filing period is from August 1 to August
15. Please note that candidate names will be listed in the order that candidacy
declarations are filed. The earlier the better.
2. Records
We have processed 3 records request the past few weeks. Working on records
retention series updates. We have destroyed records that have expired June
2023 and working on archiving records for this fiscal year.
3. Miscellaneous items
The results letter for the Senior Citizens and Disabled Veteran exemptions were
mailed out on Friday, July 21. Those who wish to appeal to the Superior Court
may do so by notifying the Borough Attorney by August 20, 2023.
Assisted the Planning and Zoning Commission on Wednesday July 19, 2023, with
clerking their meeting during Bronwyn’s absence.
Administered the Oath of Office for the new Fire Chief, Mr. Scott Ellis during the
Fire Protection Area No. 1 Board meeting on Monday July 24, 2023.
4. Upcoming Meetings
This is a reminder that you have been invited to community reception on August 8
from 4:30 to 6:30 p.m. at the KFRC.
Rural Leadership Forum is in the works for September 20-22.
Note: The Last Joint Work Session held with the City Council was hosted by the
Borough on January 18.
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5. Other Projects
Research and revision of various ordinances such as filling a mayoral vacancy,
BOA appeal process, and KIBC 2.25.070 Absences, SWAMC, Cook Inlet RCAC,
and PWS RCAC seats
Submitted Assembly requests forms for the following:
• Opening Borough owned lands to public auction – Sharratt
• Debate limits – Turner
• Granting exemptions for the year in which an exemption application is filed
(KIBC 3.35.030(D) – Turner/Sharratt
6. Travel an d Leave Dates
Please send me your travel dates If you are travelling or taking any time off this
summer.
August 9-11, AML Summer Legislative Conference, Homer
August 24-26, Cook Inlet Regional Citizens Advisory Council, Homer
December 6-8, AML Annual Conference, Anchorage
In compliance with Contract No. FY2022-40, Section 5.B., this is to inform you
that the Clerk is on leave from July 24 to August 1.
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