2023-05-08 Regular MeetingHEALTH FACILITIES ADVISORY BOARD
REGULAR MEETING
May 8, 2023 at 3:00pm
Assembly Chambers
1. ROLL CALL
Scott Arndt called the regular meeting to order at 3:15 p.m. Board Members present were
Geoffrey Smith, Aimee Williams, and David Conrad. Jared Griffin arrived late at 3:18 p.m. A
quorum was established. Also present were Kodiak Island Borough Finance Director Dora Cross,
Kodiak Island Borough Special Projects Support Meagan Christiansen, Providence Kodiak
Island Medical Center Director Karl Hurtz, Tim Hocum, Dan Arnett, Jennifer Mooney, and
Tyler Steel.
2. APPROVAL OF AGENDA
SMITH MOVED to approve the agenda.
VOICE VOTE PASSED UNANIMOUSLY
3. APPROVAL OF MINUTES
SMITH MOVED to approve the minutes of the March 2, 2023, meeting.
VOICE VOTE PASSED UNANIMOUSLY
4. CITIZEN COMMENTS — none.
- 3. AGENDA ITEMS
A. PHIMC Fire Dampers
David Conrad reviewed the materials and explained how fire dampers worked to the
Board. The Board and audience discussed the history and importance of the fire dampers
repair/replacements. The reports from Remedi8 dba Fire Door Safety will be on the next
Assembly Meeting agenda for discussion.
B. PHIMC Elevator
David Conrad reviewed the materials and explained what he learned while the Elevator
Access & Fire inspector was here doing the evaluations. The Board and audience
discussed the importance of the elevators and the price values. Direction was given to
staff to get more information and come back to the Board.
C. PHIMC Space Programming and Concept
David Conrad reviewed the materials and explained that the Borough had received a
grant for this item. PKIMC is required to do a needs assessment every three years and the
most recent one is due to be released this summer. This item will be on the next
Assembly Meeting agenda for discussion.
HEALTH FACILITIES ADVISORY BOARD,
REGULAR MEETING MINUTES
MAY 8, 2023 - 3:00 PM
Page 1 of 2
D. AHU1 (Air Handler Unit 1) — Cool Air Mechanical Proposal
David Conrad and Dan Arnett announced that this item is already done but is a part of a
bigger conversation with the HVAC systems. Direction was given to have outside
conversations between PKIMC and KIB to decide priorities and then come back with a
list to the Board.
4. COMMITTEE MEMBERS COMMENTS
David Conrad — There are other issues coming up. I need to pull the latest comments in
the lease and look at asset listings. Conversations are growing due to having a better
relationship with PKIMC. Thank you.
Jared Griffin — Apologies for being late. Thank you for all the information provided. My
five take aways from last meeting were: Jensen Yorba Wall study, better communications
between PKIMC and KIB (and get a contract/lease specialist), KIB side have a
conversation about increasing the managers signing authority, developing a system to
share work orders and preventative maintenance items to help us understand workload
(have a flagging system to identify items), and augment the least to redefine spending
limits. Thank you all for coming.
Geoffrey Smith — Apologies for being late, your time is valuable. Glad to see traction on
things that we have talked about. Thank you to the staff who did the work to apply for the
grant that is great work. Thank you.
Scott Arndt — None.
5. VISITOR COMMENTS — none.
6. NEXT MEETING SCHEDULE — Week of July 10`h — Manager to set at a later date.
7. ADJOURNMENT
SMITH MOVED to adjourn at 4:11 p.m.
SU &W
Pa cia Valerio,
KIB Engineering/Facilities Department
APPROVE BY:
a r: Jared G '
Health Facilities Advisory Board
HEALTH FACILITIES ADVISORY BOARD,
REGULAR MEETING MINUTES
MAY 8, 2023 — 3:00 PM
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Date: -71IGl7Gz3
JUL 2 5 2M
BOROUGH CLERK'S OFFICE
KODIAK, ALASKA