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04/19/2023 Regular MeetingSOLID WASTE ADVISORY BOARD REGULAR MEETING MINUTES April 19th , 2023 - 5:15 PM Kodiak Fisheries Research Center Call to Order Chair Andie Wall called the regular meeting to order at 5:18p.m. on April 19, 2023 Roll Call Brian Price conducted a roll call, a quorum was established. Board members present were Chair Andie Wall, Vice -Chair Kerry Irons, Lawrence Van Daele, Doug Hogen, and Robert Williams. Others Present were Kodiak Island Borough (KIB) Solid Waste Manager and Acting Official Jena Hassinger, KIB Engineering and Facilities Secretary Brian Price, KIB Assembly Member Scott Arndt, USCG Rep. Jen Nutt, Waste Connections Site Manager Dave Edwards, and Terry Williams. Approval of Agenda VAN DAELE moved to approve the agenda. IRONS Seconded. VOICE VOTE ON THE MOTION CARRIED UNANIMOUSLY. Approval of Minutes Kerry Irons and Andie Wall disputed David Conrad's comments about SWAB being covered by KIB event insurance within the March 22nd, 2023 minutes. The language read that the board was not covered under the insurance, to which Kerry Irons recalled it was not stated definitively as such. Andie Wall directed staff Brian Price to gather a definitive answer on the event insurance coverage. VAN DAELE MOVED to approve the minutes as amended. HOGEN seconded. VOICE VOTE ON THE MOTION CARRIED UNANIMOUSLY. Acknowledgement of Financial Report Andie Wall acknowledged the financial report made note the date ranges. She reiterated to the board when funds are set to expire. Kerry Irons stated there was more money available than expected. Figures were further clarified by Staff Brian Price for Kerry Irons. The board discussed possibilities for spending the remaining funds before its expiration. Lawrence Van Daele proposed writing a letter proposal to work in conjunction with the city for procurement of a better road sign for the landfill. VAN DAELE MOVED to draft a proposal letter to the city manager for a new landfill sign. IRONS seconded. VOICE VOTE ON THE MOTION CARRIED UNANIMOUSLY. SOLID WASTE ADVISORY BOARD, REGULAR MEETING MINUTES APRIL 19TH, 2023 - 5:15 PM Page 1 of 5 Visitor Comments: Discussion Items: A. Threshold Services Report (if present) B. Alaska Waste Report (if present) Dave Edwards reported Alaska Waste's plans with the school to put more bear -resistant dumpsters out and have them painted. Andie Wall relayed LIAF's desire for bear - resistant dumpsters as well and asked Dave Edwards what is required to provide that for others who would like to have this feature. Dave Edwards stated the only requirement is for the location to be within a 'bear aware' area. He then answered board questions concerning the effectiveness of the bear -resistant dumpsters and cans. Signage options were also discussed. C. City of Kodiak Report (if present) D. Engineering and Facilities Report Jena Hassinger reported upcoming plans for the Household and Commercial Hazardous waste events. Details and logistics of the event such as locations, dates, and limitations of the events were relayed. Jena Hassinger answered multiple questions by members of the board. Previous operations of the same event were referenced. Jen Nutt noted the different ways the coast guard will participate and the ways they handle their waste disposal processes E. Com-Fish 2023 Andie Wall began to review the comments gathered from the public at the Com-Fish event. She outlined possible ways these comments can be utilized to identify gaps within outreach and public knowledge of waste disposal and recycling. Lawrence Van Daele stated how much he appreciated Terri Pruitt gathering the comments. F. Outreach Reports Andie Wall began to relay details and the timeline concerning Crabfest such as due dates for registration and requirements. Plans for possible collaboration with other vendors at the festival were discussed by the board. Lawrence Van Daele proposed the idea to reach out to the Kodiak National Wildlife Refuge for the event. After providing exposition of the groups and history involved, he transitioned into plans for a public forum to be held to inform and hear from the public about bear awareness. The board discussed and asked questions on the matter, to which Larry Van Daele provided extra details. Possibilities for the forum were explored in open discussion. The board briefly discussed door prize options provided by SWAB for the forum and their feasibility. Doug Hogen spoke about possible methods for survey distribution to the public. He felt that the survey can capture a broad spectrum of views and opinions about waste SOLID WASTE ADVISORY BOARD, REGULAR MEETING MINUTES APRIL 19TH, 2023 - 5:15 PM Page 2 of 5 disposal in Kodiak and can be done in a variety of ways. Repeated distribution of the survey to the public, Doug Hogen mentioned, could continue to provide data and possibly even new ideas for the board. Transfer stations were a primary idea the public provided via the comments at Com-Fish comments. The board discussed this idea's feasibility. Strategic Planning & Organization Andie Wall told how she had met with fellow board members Kerry Irons, Robert Williams earlier in the week to discuss further planning. She provided a handout that encompassed the discussion they had. Ongoing outreach efforts were included in the document. Andie Wall emphasized the question of what needs to be focused on to the members of the board. The disposable bag -ban was used as an example by Andie Wall as an issue that has a lot to it. She hopes to get to a point where there is a link to different points of reference on these issues. Time concerns prevented Andie from furthering the discussion. She felt more time would be needed to fully discuss the document. Kerry Irons stated that it is a good idea to have a meeting where just strategic planning is discussed. The idea of scheduling a work session was raised. Andie Wall and Larry Van Daele inquired with Brian Price about both his individual and borough availability to schedule more meetings for such discussion. Andie Wall Directed him to look into the scheduling availability for the facility. G. By -Laws Update Andie Wall pointed out two minor grammatical errors within the bylaws. The board had no further comments or questions. VAN DAELE MOVED to approve the SWAB bylaws as amended. HOGEN seconded. ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY. Visitor Comments: Board Member Comments: Kerry Irons — "Great meeting. Nice job, Brian. First time running the ship solo. I was going to mention the Mill Bay Road sign but that has already been discussed. I love the idea of the town meeting that you're working on, Larry. 1 think it would be really neat for us to sponsor SWAB and get our name out there and really think about community outreach with topics of interest to our community." SOLID WASTE ADVISORY BOARD, REGULAR MEETING MINUTES APRIL 19TH, 2023 - 5:15 PM Page 3 of 5 L Doug Hogen — "I think that it would be pretty cool if SWAB and all the things we're trying to advise the community about could be more than just a little footnote. Maybe we can be a forced to be reckoned with and more than just an advisory board. Through these different venues, that could possibly start to slide in our favor." Robert Williams — "I think the bear thing sounds really interesting and awesome. 20 years ago there was a plan put in place, and, in my 2 short years, I feel bears and humans are this weird intermingled thing. I like the survey because its giving us a road map to what people even care about, rather than focusing on 30 different things and getting nothing done." Lawrence Van Daele — "I just got back from anchorage this afternoon, but, interesting observation, they've had a bag -ban in place for several years. One place, they just have a bunch of their old boxes, rather than just setting them out back and crushing them, that's what you put your groceries in if you don't have your own bag. Another place had employees bring paper bags for people to use. And another place I went to it's ten cents a bag, but a lot of places are just completely ignoring the rule of no plastic because no one enforces it" Andie Wall — "The discussion that we had on the bag -ban, that's why we did the first item as board education feasibility of foreseeable problems, and I think those are really important things to document somewhere and put down to start gathering information, both anecdotal and hardcopy evidence. If these things are brought up time and time again, and if that's a direction we choose to go in as a board, I think there are going to be a lot of those fine details that need to be worked out. In general, I'm really encouraged to serve on the board with you all by the amount of different things that are happening on this board right now. It feels like we're doing a lot of important things. Thank you all for your time." Jen Nutt — "I've been on this board since 2017 and think, as the Coast Guard representative, it's really impressive what you guys are doing. People are coming back and it's really exciting and energizing." Meeting Schedule — May 24th at 5:15pm, 2023 Adjournment Chair Andie Wall adjourned the meeting at 7:00pm. SOLID WASTE ADVISORY BOARD, REGULAR MEETING MINUTES APRIL 19TH, 2023 - 5:15 PM Page 4 of 5 SUBMITTED BY: & Brian Price, Board Secretary KIB Engineering/Facilities Department APPROVED BY: Andie Wall, Chair Solid Waste Advisory Board SOLID WASTE ADVISORY BOARD, REGULAR MEETING MINUTES APRIL 19TH, 2023 - 5:15 PM Page 5 of 5 Date: (Z2 ` /2 " ` 3 2023 lqtk) Date: JUL 2 5 2023 BOROUGH CLERICS OFFICE KODIAK, ALASKA