2023-06-08 Work SessionKodiak Island Borough
Assembly Work Session
Assembly Chambers
Thursday, June 8, 2023
Immediately Following The 6:30 p.m. Assembly Special Meeting
Work Sessions are informal meetings of the Assembly where Assembly members review the upcoming regular
meeting agenda packet and seek or receive information from staff. Although additional items not listed on the work
session agenda are discussed when introduced by the Mayor, Assembly, or staff, no formal action is taken at work
sessions and items that require formal Assembly action are placed on regular Assembly meeting agenda.
Page
1. CITIZENS' COMMENTS 1-907-486-3231 or Toll Free 1-855-492-9202
(Limited To Three Minutes Per Speaker)
2. AGENDA ITEMS
a. Update And Discussion On The Following Engineering And 4-64
Facilities Department Projects: Water Technology Inc. (WTI) —
KHS Pool Evaluation Report, CRW Memo - Chiniak School Water
Treatment Alternatives, Kodiak Middle School Elevator
Evaluation Report, and PKIMC Elevator Evaluation Report
Agenda Item Report - Pdf
3. PACKET REVIEW
a. AWARDS AND PRESENTATIONS
• Proclamation Declaring Filipino American Heritage Month
In Kodiak
PUBLIC HEARING
• Resolution No. FY2024-02 Re -Establishing The Fees Of
The Kodiak Island Borough
• Ordinance No. FY2023-02C An Ordinance Of The
Assembly Of The Kodiak Island Borough Amending
Ordinance No. FY2023-02, Fiscal Year 2023 Budget, By
Amending Budgets To Account For Various Revenues
That Are Over Budget, Providing For Additional
Expenditures, And Moving Funds Between Projects
CONTRACTS
• Contract No. FY2023-28, Change Order No. 1,
Authorization To Purchase An Available Chassis For A
Bayside Fire Response Vehicle
Page 1 of 76
• Contract No. FY2023-50 Authorizing The Manager To
Execute Contract With Convergint For The Kodiak Island
Borough Lenel System Service And Maintenance
ORDINANCE FOR INTRODUCTION
• Ordinance No. FY2024-03 Rezoning Lot 26A, U.S. Survey
3098 From R1 -Single Family Residential District To B -
Business District
OTHER ITEMS
• Confirmation Of Mayoral Appointment To The Parks and
Recreation Committee Of Mr. James Arneson
• Authorization To Cancel The June 29, 2023, Work Session
And July 6, 2023, Regular Meeting
• Mayoral Appointment Of Assembly Member
Representatives To The Health Facilities Advisory Board
And Architectural And Engineering Review Board
EXECUTIVE SESSION
• Borough Clerk's Performance Evaluation
• Discussion Of Matters Involving A Current Staff Member's
Compensation
4. MANAGER'S COMMENTS
a. Borough Manager's Report 65-69
2023-06-08 Borough Manager's Report
5. CLERK'S COMMENTS
a. Borough Clerk's Report 70-76
2023-06-08 Borouah Clerk's Reaort
6. ASSEMBLY MEMBERS' COMMENTS
7. MAYOR'S COMMENTS
E: 019i1i1LVA 1101"IZ:7_\11211
• July 21-24, NA Co Annual Conference and Exposition, Texas
• August 9-11, AML Summer Legislative Conference, Homer
• December 6-8, AML Annual Conference, Anchorage
Page 2 of 76
This meeting is open to the public and will be broadcast on the Borough's YouTube Channel. Meeting packets are available
online. Please subscribe to get meeting notifications when meeting packets are published. For public comments, please call
(907) 486-3231 or (855) 492-9202.
Page 3 of 76
AGENDA ITEM #2.a.
KODIAK ISLAND BOROUGH
STAFF REPORT
JUNE 8, 2023
ASSEMBLY WORK SESSION
SUBJECT: Update And Discussion On The Following Engineering And Facilities
Department Projects: Water Technology Inc. (WTI) — KHS Pool Evaluation
Report, CRW Memo - Chiniak School Water Treatment Alternatives, Kodiak
Middle School Elevator Evaluation Report, and PKIMC Elevator Evaluation
Report
ORIGINATOR: Dave Conrad, E&F Director/Admin Official
RECOMMENDATION:
For discussion to authorize the Borough Manager to proceed with the development of bid
packages for the subject project items.
DISCUSSION:
Water Technology, Inc. (WTI) Kodiak High School Pool Evaluation:
Kodiak Island Borough Engineering and Facilities Department (KIB EF) contracted Water
Technologies, Inc. (WTI) to do a site visit and provide a report of recommendations based on
the observed status of the pool structure and function. The site visit occurred the week of
February 28, 2023 and included discussion the history with the KIB EF Department, City of
Kodiak, and Kodiak Island Borough School District to establish history and regular maintenance
completed by employees.
Recommended Repair Costs:
First Priority: $350,000 to $585,000
Second Priority: $45,500 to $72,000
Total Cost Range: $395,500 to $657,000
CRW Memorandum for Chiniak School Water Treatment Alternatives:
KIB EF Department contracted CRW Engineering Group in June of 2022 to evaluate
alternatives to improve drinking water at the Chiniak School. The KIB is responsible for
providing drinking water to the school. The school currently serves a population of 24. If the
population increases by one more person it will require a reclassification to a public system
which will trigger monitoring requirements and require a certified operator. The memorandum
provided by CRW outlines some design alternatives.
Alternative 1 Cost Range: $459,000 to $745,700
Alternative 2 Cost Range: $918,000 to $1,491,900
Kodiak Middle School (KMS) Elevator Evaluation:
KIB EF Department contracted Curt Burgoyne from Elevator Access and Fire, LLC. to do a site
visit of the Kodiak Middle School (KMS) elevator the week of February 28, 2023. The report
outlines the observations, recommended repairs, and updates to the TKE elevator
modernization proposal the Kodiak Island Borough School District obtained.
Kodiak Island Borough Page 4 of 76
Update And Discussion On The Following Engineering And Facilities Depart...
AGENDA ITEM #2.a.
KODIAK ISLAND BOROUGH
STAFF REPORT
JUNE 8, 2023
ASSEMBLY WORK SESSION
TKE Modernization Proposal: $141,568.47 (not including notes from Curt Burgoyne)
Providence Kodiak Island Medical Center (PKIMC) Elevator Evaluation:
Providence Kodiak Island Medical Center (PKIMC) contracted Curt Burgoyne from Elevator
Access and Fire, LLC. to do a site visit of the two PKIMC elevators the week of February 20,
2023. The report outlines the observations and recommended repairs.
Estimated Alteration Cost: $50,000 to $75,000 which is estimated to extend the life of the
elevator up to 10 years.
Estimated Modernization Cost: $150,000 (for each elevator - total for both $300,000) plus
expense of general, electrical, fire, plumbing, and HVAC contractors. Which is estimated to
extend the life of the elevators up to 15 years.
ALTERNATIVES:
FISCAL IMPACT:
Varies specific to project
OTHER INFORMATION:
Kodiak Island Borough Page 5 of 76
Update And Discussion On The Following Engineering And Facilities Depart...
AGENDA ITEM #2.a.
BEADING
O
n
WT/
r WATER TECHNOLOGY, INC
y EST 1983 ?
2�2C SFS/GN AND
Aquatic Evaluation Report
Kodiak Community Swimming Pool
Kodiak, Alaska
February 28, 2023
Prepared For:
Kodiak Island Borough
710 Mill Bay Road
Kodiak, AK 99615
r,reparea by:
Ryan Nachreiner, Project Director
Water Technology, Inc. (WTI)
100 Park Avenue, PO Box 614
Beaver Dam, WI 53916
www.wtiworld.com
W T/
WATER TECHNOLOGY 1 N C. WORLD LEADERS IN AQUATIC PLANNING, DESIGN AND ENGINEERING
Page 6 of 76
Update And Discussion On The Following Engineering And Facilities Depart...
AGENDA ITEM #2.a.
Executive Summary
WTI has been commissioned by the Kodiak Island Borough to report on the current condition of the existing indoor pool
located at 821 E Rezanof Drive, Kodiak, Alaska. WTI visited the facility on February 28, 2023, toured the pool and related
amenities, and met with staff to discuss operations. The enclosed report documents the observations from the site visit
and outlines recommended capital and operational changes. Major components of the aquatic amenities have been given
a score based on their observed condition, and these scores are weighted and aggregated to provide a total score. Below
is a summary outline of the condition scores, recommendations, and estimated capital costs.
The Total Aggregated Evaluation Score is shown below, and out of a possible high score of 100, is an indication of the
overall condition of the aquatic amenities.
Total Aggregated Evaluation Score: 76.88
The condition of a facility is a major determination of the effort and cost of maintaining the utility, the value of the
amenities, and the primary driver of remaining lifespan of the components and overall facility. A deteriorated facility will
demand higher annual operating expenses over time as parts break, systems fail, finishes deteriorate, and structures
weaken. There are also efficiencies lost when operating aging systems or equipment which are not operating with current
methods and financially sustainable practices. The recommended repairs, replacements and renovations detailed in this
report seek to repair inefficiencies and enhance the aquatic components where feasible.
Below are the recommended repairs or replacements based on the observed condition of the aquatic components and
the associated range of probable capital cost. A detailed description and cost range for each repair or replacement is
included further in the report.
Recommendations — First Priority
Pool Vessel Concrete Repair
Pool Tile Repair and Grout Replacement
Pool Gutter Waterproofing
Replace Handrail Anchors and Escutcheons
Install Pump Variable Frequency Drive
Relocate and Calibrate Flow Meter
Replace Filter Diaphragm Valves
Recommendations —Second Priority
Replace Pipe Hangers
Replace Starting Platforms
Replace Diving Stand
Replace Filter Sand
Total: $395,500 to $657,000
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WATER r E C 1 N o E o � . —C. WORLD LEADERS IN AQUATIC PLANNING, DESIGN AND ENGINEERING www.wtiworld.com
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Update And Discussion On The Following Engineering And Facilities Depart...
AGENDA ITEM #2.a.
Introduction
The purpose of this evaluation is to review the present condition of the aquatic amenities and aquatic mechanical systems
at the existing Kodiak Community Swimming Pool. The evaluation consists of visual examination of the pool and associated
mechanical equipment. The report outlines the present condition of the systems, equipment, and components and
provides recommendations for repairs or replacements. Each recommendation is given an estimated range for the
probable cost to construct, install, or perform the renovation or repair.
The aquatic center is a stand-alone aquatic facility serving both the school district and the community of Kodiak. The
facility holds a single body of water with six 25 -yard lap lanes, shallow water zone, and tot wading area. The deep side of
the pool contains a 1 -meter springboard diving board and swim competition starting platforms. The pool has an
approximate water surface area of 4,263 ftz and a water volume of 216,688 gallons.
The pool vessel and gutters are constructed with concrete. The pool is filtered using three high -rate sand filters. The pool
is disinfected with an in-situ salt chlorine generation system, and a back-up calcium hypochlorite feeder. The pH is
balanced using carbon dioxide. Pool water heat is provided with a heat exchanger on the building boiler system.
Methodology
WTI observed the condition of the aquatic elements at the facility. Aquatic elements include pool vessels, water features,
pool filtration systems, pool circulation pumps, piping, valves and controls, and water treatment systems. Observations
were conducted in a non-destructive manner and did not involve the removal of any structures or disassembly of any
equipment.
Major components of the aquatic systems and structures are categorized in the report and scored based on their observed
condition. The condition scores are weighted and aggregated to produce an overall evaluation score. Potential scores
range from zero to one hundred, representing the condition descriptions below:
Failing Poor Fair Good Excellent
0 25 50 75 100
Total evaluation scores for the pool and aquatic amenities are compiled and weighted to create a total aggregated
evaluation score. The total aggregated evaluation score provides an indication of the overall condition of the aquatic
amenities of the facility.
Included in the report are observations and indications of the condition of the accessible means of pool entry and exit.
WTI has endeavored to identify problems with the means of access and potential non-compliance with the Americans
with Disabilities Act (ADA). Observations and evaluations included in this report do not constitute certification or
verification of compliance with ADA requirements. ADA compliance is a legal opinion, and WTI is not able to anticipate or
guarantee judicial interpretation with respect to a facility's legal compliance. WTI recommendations are based on a
current understanding of the technical requirements of ADA regulations on aquatic amenities.
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AGENDA ITEM #2.a.
Compliance with Virginia Graeme Baker Pool and Spa Safety Act (VGBA) regulations has not been verified or investigated
as a part of this evaluation and report. Any statements regarding drains, suction fittings, or any other component
pertaining to VGBA are preliminary observations only, and further inspection to substantiate compliance is necessary.
The cost amounts associated with the provided recommendations are the opinion of WTI based on a professional
understanding of market conditions. Cost amounts have not been trade or contractor verified, and are intended only to
provide guidance for a preliminary aquatic budget. All cost amounts are in current dollars; there has been no forecasting
of future costs and no escalation factors applied.
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WIT— r E � 1 N o 1 o �. IIC WORLD LEADERS IN AQUATIC PLANNING, DESIGN AND ENGINEERING www.wtiworld.com
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Update And Discussion On The Following Engineering And Facilities Depart...
Existing Condition
Pool Vessel Concrete
The pool vessel is constructed of steel reinforced concrete. The interior of
the vessel is finished with tile and water was in the pool at the time of
observation. The pool vessel was constructed with a mechanical chase, or
open space, around the exterior of the pool walls and below the pool deck;
allowing visual inspection of the exterior of the pool vessel walls.
Most of the pool vessel appears to be in good condition with little indication
of cracking or shifting. However, at least two locations within the pool vessel
interior have significant corrosion stains. This is an indication of water
seeping through the concrete, reaching and corroding the steel
reinforcement. This form of corrosion is a serious threat to the structural
integrity of the pool vessel if left unanswered over time.
On the exterior walls of the pool vessel, visible in the under deck mechanical
chase, there are numerous small cracks in the pool vessel concrete. Most of
these cracks appear dry and are typical of a concrete pool of this age. A few
of these cracks have efflorescence indicating excessive moisture.
Efflorescence is the deposit of crystalline salts on cementitious materials and
is due to a chemical reaction where salts are dissolved from the porous
concrete material and crystalize on the surface. In short, efflorescence is an
indication of moisture in the concrete. By itself, efflorescence does not pose
a threat to the structural integrity of the pool vessel. However, the moisture
it is indicating, if excessive and continuous over time, can become a serious
issue. Signs and symptoms accompanying efflorescence which should cause
concern include:
• Mold or mildew in the mechanical chase
• Exposed rebar
• Chipping and spalling
None of the above symptoms appeared to accompany the efflorescence in
the Kodiak pool. Therefore, the pool vessel should continue to be monitored,
but no action is needed at this time. Most of the examples of the
efflorescence were located high on the pool walls, adjacent to the perimeter
gutter. The moisture causing the efflorescence may be migration of water
due to the failure of the waterproof coating in the pool gutters, as discussed
in more detail below. The worst instance of efflorescence appears to be
below the pool deck, not associated with the pool vessel, and could be a
result of failing deck drainage and/or deck finish.
AGENDA ITEM #2.a.
Corrosion on the pool finish interior
Cracking on the exterior of the pool wall
Efflorescence on the exterior of the pool
wall
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Update And Discussion On The Following Engineering And Facilities Depart...
Pool Tile Finish
The pool interior tile finish has some tiles that are chipped or cracked
periodically, however, is in overall good condition. Based on the age of the
grout and the leaking of water into the vessel concrete discussed above, the
grout is likely at the end of its lifespan.
Pool Gutters
The pool gutters are constructed of concrete with perpendicular PVC grating.
The interior of the gutter is waterproofed with a topical waterproof coating,
believed to be BASF Thoroseal. Pieces of this waterproofing layer appear to
be delaminating and are being found in the pump strainer basket. The
waterproofing in the pool gutter appears worn, particularly when in contact
with the gutter grating. In at least one location, rust was penetrating the
back of the gutter as a result of the failure of this waterproofing coating.
The PVC grating over the gutters is, in some places, severely stained with
rust. This discoloration is only cosmetic; however, it is unlikely to be able to
be removed through cleaning. Replacement of the grating is likely the only
method of refurbishing the gutter grating.
Starting Platforms
The pool includes six starting platforms on the deep end of the lap lanes.
These starting platforms are single post, anchored into the pool deck and are
showing typical wear for their age. There are mild to medium rust spots on
the posts of the platforms and some bolts on the platforms are rusting.
AGENDA ITEM #2.a.
Chipped the at edge of gutter grating
Interior of gutter
Stained gutter grating
Starting platform with signs of corrosion
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Update And Discussion On The Following Engineering And Facilities Depart...
Diving Board and Stand
The 1 -meter springboard diving board and stand is located between lanes 2
and 3. The Durafirm board appears to be in good condition, however, the
paint on the diving stand is chipping and peeling. Several areas have been
repaired/repainted by staff.
Handrails and SS Hardware
The stainless-steel handrails and other hardware of the pool are in very good
condition considering the corrosive nature of a salt water pool. Some mild
corrosion exists, such as on the backstroke flag stanchions. Interestingly,
several anchors and escutcheons are badly corroded, while their associated
railings are not.
AGENDA ITEM #2.a.
Rusted bolts on starting platform top
Diving stand with chipping/peeling
paint and repainted areas
Stainless steel grab rails
Badly corroded handrail anchor
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Update And Discussion On The Following Engineering And Facilities Depart...
Pool Pump
The pool recirculation pump appears to be in good condition, without
excessive noise or external heat. The pump is run at full capacity, without a
VFD, and the flow is throttled back to approximately 50% of flow. Staff
reports excessive water hammer when starting the pump.
Pool Piping and Valves
The pool piping is PVC and appears to be in good condition. Piping at the
influent of the Chlorine Generation system had apparently been leaking and
has been repaired. Valves and couplings in piping system appear in good
condition. Several pipe hangers are rusting and/or have paint peeling off.
Digital Flowmeter
The pool flow is measured by a George Fischer Signet Flowmeter. During the
site visit, the flow reading varied greatly, bouncing within a wide range. A
low reading of 760 GPM was observed approximately one minute before a
high reading of 1,242 GPM. Staff is aware the flowmeter sensor is located
too closely to a piping elbow based on manufacturers installation
instructions. This location is likely causing the range of readings and
inaccuracy in the flow meter.
If this low reading is used, as a worst-case scenario, for calculation of
turnover, the pool is achieving a turnover of approximately 4.75 hours.
AGENDA ITEM #2.a.
20 HP recirculation pump
Pool piping and valves
Corrosion and peeling paint on hanger
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Update And Discussion On The Following Engineering And Facilities Depart...
Pool Filtration
The pool filtration system is a three tank combination of horizontal sand
filters. The tank bodies are multi -layered fiberglass intended to hold a bed
of #20 silica sand media. The filters are connected to the pool system with
diaphragm valves, which are operated by a backwash controller.
The model filter at the Kodiak pool has filter bed size of 19 square feet and
a maximum flowrate of 20 GPM. Each filter tank can handle up to 380 GPM
of flow, for a total system maximum flowrate of 1,140 GPM. The high reading
observed on the flow meter during the site visit exceeded this total system
maximum flowrate. While this flow meter reading is likely an inaccuracy, any
actual flow exceeding this rate can damage the filter and reduce filtration
effectiveness.
At the time of observation, the influent and effluent pressure gauges
indicated an approximately 11 PSI difference. (The effluent pressure gauge
is incorrectly labeled "Influent") This is approximately the differential level
indicating backwashing is necessary. Staff reports the influent pressure after
backwashing does not return to the initial levels of a clean filter. Common
causes of not returning to initial influent pressure levels are:
1) Insufficient Backwashing – If the filters were not backwashed long
enough, dirt and debris may not have sufficiently been flushed from
the filter and remain after backwashing. The bed of sand is not being
fully cleaned during the backwashing process.
2) Damaged Sand Bed – If the quality of the bed of sand is damaged in
some way, a return to initial clean filter pressures may not be
possible. Examples of a damaged bed of sand include:
a. Compressed sand, often due to excessively high operating
pressures
b. Calcified sand, due to high calcium levels and deposits
The diaphragm valves on each filter tank is leaking. Some type of topical
waterproofing has been applied to the exterior of the valves to try to fix the
leaks. The leaking is starting to corrode the bolts and nuts at the flanges of
the valves. All three of the valves have failed in this same manner.
Chlorine Generation System
The primary disinfection of the pool is performed by a 4 -unit TMI salt
chlorine generator. The system uses electrodes in the pool water to convert
the chloride ions from dissolved salt into hypochlorous acid through
electrolysis. The system appears to be in good condition and is indicating
working at full efficiency.
Staff reports operating the salt content of the pool at 3,500 PPM to 4,800
PPM, which is slightly above the maximum (4,500 PPM) of this model of
chlorine generator. Also, a Blue -White Pitot Tube flow meter on the chlorine
generator bypass line indicates a flow of approximately 160 GPM, which is
below the system cell maximum of 175 GPM.
AGENDA ITEM #2.a.
Horizontal sand filters
Failing filter valves
TMI Chlorine Generation System
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Update And Discussion On The Following Engineering And Facilities Depart...
Calcium Hypochlorite System
The pool has a back-up, or secondary, disinfection system, which is necessary
with in-situ chlorine generation as the capacity of the electrodes to produce
chlorine may not be able to respond to rapid load/contamination demands.
The back-up disinfection at the Kodiak pool is an 18 -pound capacity Calcium
Hypochlorite feeder. The feeder and associated pump and valves appear to
be in good working condition. The feeder is used infrequently, and staff
maintain a low level of calcium hypochlorite on -hand.
Carbon Dioxide System
The pool water is chemically balanced with the injection of carbon dioxide
gas. The CO2 is stored in pressurized cylinders and released into the pool
water based on the pool chemical controller readings of pH. The cylinders
are strapped to the wall both when in use and in storage.
Ultraviolet Sanitation System
Supplementary sanitation is provided by a Hanovia medium -pressure
Ultraviolet radiation system. This system exposes the pool water to specific
doses of UV radiation, which assists in the inactivation of bacteria and
pathogens and the breakdown of chloramines.
The stainless-steel chamber is in excellent condition and there appears to be
no indications, or staff reports, of failures of the internal wiping mechanisms
or quartz sleeves.
W T/
W IT E R T E C N N O 1 O G v I N C.
AGENDA ITEM #2.a.
Cal Hypo Feeder
M)N
Carbon Dioxide Tanks
Hanovia UV unit
WORLD LEADERS IN AQUATIC PLANNING, DESIGN AND ENGINEERING www.wtiworld.com
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Update And Discussion On The Following Engineering And Facilities Depart...
AGENDA ITEM #2.a.
Observations
Below are descriptions of the observations from the site visit for major components of the aquatic amenities. A
ranking of the condition of each component is indicated with an associated score.
Condition Condition Weight
Rank Score Value Total Score
Pool Vessel
Type/Style: Concrete
Issues/Problems:
0 Cracking
Q Rust/Corrosion
0 Shifting/Movement
Pool Finish
Type/Style: Tile
Issues/Problems:
j Cracking
0 Spalling
0 Delamination
Poor 25
0 Groundwater Infiltration
0 Exposed Reinforcement
0 Leaking/Water Loss
Fair 50
0 Coarse/Rough Surface
0 Softening/Dissolving
0 Staining
0.100 2.50
0.075 3.75
Pool Gutters
Fair 50 0.100 5.00
Type/Style: Concrete
Issues/Problems:
0
Broken Grating
0
Cracking
0
Insufficient Channeling/Flow
0
Spalling
0
Insufficient Rimflow
Q
Staining
0
Flooding/Insufficient Capacity
0
Excessive Noise
0
Ineffective Dropouts/Removal
Q
Compromised Waterproofing
Pool Accessibility
Excellent 100 0.050 5.00
Type/Style: Ramp Entry
Issues/Problems:
0
Not Operable Without Assistance
0
Not Present at Time of Observation
0
Insufficient Capacity/Lifting Power
0
Hardware Corrosion
Pool Handrails Good 75 0.025 1.88
Type/Style: Stainless Steel
Issues/Problems:
0 Staining 0 Scale Formation
Q Corrosion 0 Loose/Insecure
Main Drains Excellent 100 0.075 7.50
Type/Style: Triple
Comments: Compliance with VGBA not verified. Location and quantity acceptable, covers appear to be
compliant. Recommended facility check for records of drain sump VGBA compliance
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Update And Discussion On The Following Engineering And Facilities Depart...
Issues/Problems:
0 Missing/Broken Cover
0 Unsafe Fitting Condition
Return Inlets
Type/Style: Floor
Comments:
Issues/Problems:
Broken Fixture
Blocked/Non-Functioning
Piping
Type/Style: PVC
Issues/Problems:
0 Leaking
0 Corrosion
0 Metal Components
AGENDA ITEM #2.a.
Excellent 100 0.050 5.00
Missing Cover/Face
Excellent 100 0.050 5.00
0 Unnecessary Connections
0 Inefficient Routing
0 Blockages/Plugged
Filtration
Fair 50 0.100 5.00
Type/Style: Pressure High -Rate Sand
Issues/Problems:
0 High Operating Pressure
0
Insufficient Capacity
0 Low Operating Pressure
0
Insufficient Flow
0 Clogs/Debris
0
Inoperable Valves
0 Biological Growth
Ip
Leaking Tank/Valves
Circulation Pump
Good 75 0.050 3.75
Type/Style: Centrifugal Impeller
Issues/Problems:
0 Excessive Motor Heat
0
Corrosion
0 Excessive Motor Noise
0
Insufficient Flow
0 Leaking
Circulation Valves
Excellent 100 0.050 5.00
Type/Style: Butterfly
Issues/Problems:
0 Inoperable - Closed
0
Broken Handle
0 Inoperable - Open
0
Corrosion
0 Limited Flow Adjustment
0
Leaking
Chemical Control
Excellent 100 0.050 5.00
Type/Style: Automatic Chemical Controller
Issues/Problems:
_ Inaccurate Disinfectant Readings
0
Inaccurate pH Readings
Control Flowswitch
0
Alerts
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Update And Discussion On The Following Engineering And Facilities Depart...
AGENDA ITEM #2.a.
Chemical Storage and Safety
Excellent 100 0.050
5.00
Type/Style: CO2 Cylinders and Low Amounts of Calcium Hypchlorite
Issues/Problems:
0 Insufficient Fire Protection
0
Insufficient Spill Protection
0 Lack of Chemical Separation
0
Inoperable Air Evacuation
0 MSDS Not Present
0
Missing/Inoperable Eyewash Station
0 Leaking Containers (Liquids)
0
Missing Personal Protective Equipment
0 Spilled Containers (Powders/Solids)
0
Open Containers / Exposure to Fumes
Primary Disinfection
Excellent 100 0.050
5.00
Type/Style: In -Situ Salt Chlorine Generation
Issues/Problems:
_ Hazardous Injection Location
0
Leaking
I—) Hazardous Conveyance Methods
0
Lack of Automation
Supplemental Disinfection
Excellent 100 0.050
5.00
Type/Style: Ultraviolet
Issues/Problems:
0 Broken Bulb
0
Broken Wiping Mechanism
0 Insufficient Voltage
0
Lack of Downstream Strainer
Chemical Balance
Excellent 100 0.050
5.00
Type/Style: Carbon Dioxide
Issues/Problems:
0 Hazardous Injection Location
0
Leaking
0 Hazardous Conveyance Methods
0
Lack of Automation
Pool Water Heating
Excellent 100 0.025
2.50
Type/Style: Heat Exchanger
Issues/Problems:
0 Corrosion
(l
Insufficient Heat
0 Leaking
Total Pool Score
Weight
Score
Observations
1.00
76.88
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Page 18 of 76
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AGENDA ITEM #2.a.
Anticipated Future Capital Costs
The standards of care implemented in the operation and maintenance of any pool will be directly affected by annual
operations and maintenance (0&M) budgets and annual capital replacement budgets. For example, a maintenance plan
where all tasks are carried out in accordance with recommended best management practices may produce a perfect
swimming pool but may also prove costly and require unsustainable C&M budgets over time. Alternatively, a maintenance
plan where tasks and repairs are deferred or neglected may reduce the annual O&M budget but result in higher capital
budgets to replace or repair damages that could have been avoided with preventative care. It is essential to develop a
comprehensive maintenance and asset management plan for the Facility that balances fiscal considerations with the
necessary maintenance requirements for a high-quality visitor experience.
Typically swimming pool maintenance expenses can be grouped into a few categories:
1) Staffing/Labor
2) Chemicals & Supplies
3) Preventative Maintenance
a. Short-term repairs or annual replacements, such as pump seals, chemical controller probes, UV lamps,
annual start-up, shutdown, etc.
4) Long -Term Repairs
a. End -of -life items like heater replacement, filter media replacement, plaster pools, pool shell maintenance,
and renovation
Due to the complexity of swimming pool maintenance, a strategic plan is essential to sustain efficient operations. A custom
plan can be adapted to ensure compliance with applicable standards, can support management decisions, and can
incorporate the recommendations of equipment manufacturers. Because pool equipment and its accompanying systems
vary from one pool facility to another, the equipment manufacturer's literature's maintenance, operating, and service
instructions must be used in conjunction with any long-term maintenance plan.
A preventive maintenance program, effectively implemented, will improve equipment operating performance, and extend
equipment life. In addition, preventive maintenance program records should be used as an inventory planning tool and
scheduling tool for staff. Establishing a preventive maintenance program requires a record of past operating experience
and the equipment manufacturer's recommendations to develop individual equipment maintenance and scheduling
requirements. Regularly scheduled equipment maintenance prevents sudden and unexpected equipment failure and
reduces the respective life -cycle cost.
For the Kodiak Island Borough pool, the expected long-term repairs of major or critical components, along with their
anticipated capital costs, are forecasted based on typical component lifespans, component age, and existing condition.
Preventative maintenance items are noted.
Aurora 20 HP Recirculation Pump
Expected Lifespan: Replacement Value
10 years $15,000
Pentair Whisperflo 1.0 HP Self Priming Pump
Expected Lifespan: Replacement Value
10 years $15,000
Hanovia UV Water Treatment Unit
Expected Lifespan
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W A T E R T E C H N O L O G v I I C.
Replacement Value
Preventative Maintenance:
Seal kits and bearings are normal wear items. Replace/rebuild
impeller as needed.
Preventative Maintenance:
Seal kits and bearings are normal wear items.
Preventative Maintenance:
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Update And Discussion On The Following Engineering And Facilities Depart...
Chamber: Lifetime $50,000
Cabinet: 10 years
Pentair THS Series High -Rate Sand Filters
Expected Lifespan: Replacement Value
25 years $90,000
Pentair THS Series Diaphragm Valve Face Piping Kit
Expected Lifespan: Replacement Value:
10 years $15,000
ProMinent Chemical Controller
Expected Lifespan: Replacement Value
15 years $10,000
AGENDA ITEM #2.a.
Wipers, seals, and sleeves are normal wear items. Typical to
replace bulbs once per year or more. Unit should be inspected
annually.
Preventative Maintenance:
Yearly internal inspection of sand bed. Sand media replacement
needed if contaminated or insufficient influent pressure when
clean/backwashed.
Preventative Maintenance:
Gaskets and seals are normal wear items.
Preventative Maintenance:
Annual replacement of probes
TMI Model ZX -5 Chlorine Generator
Expected Lifespan: Replacement Value: Preventative Maintenance:
Controls: 10 years $75,000 Annual cleaning of cells. Careful balance of pool water chemistry.
Electrode Cell: 5 years
Vantage ACF -18 Cal Hypo Feeder
Expected Lifespan
10 years
Pool Tile Finish
Expected Lifespan
Tile: Lifetime
Grout: 8 years
Replacement Value
$5,000
Replacement Value
$50 per SF
Stainless Steel Hardware/Railings
Expected Lifespan: Replacement Value
15 years Varies per item
Diving Board and Stand 1 -meter
Expected Lifespan: Replacement Value
15 years $35,000
Preventative Maintenance:
Periodic cleaning of buildup in chemical hopper
Preventative Maintenance:
Periodic replacement of chipped or cracked tile. Grout lifespan
significantly impacted by water balance.
Preventative Maintenance:
Daily cleaning/rinse/wipe-down
Preventative Maintenance:
Daily rinse with fresh water. Periodic cleaning of board with
detergent to remove excessive buildup.
Each of the items above are crucial for the operation of the pool and planning for their replacement at the end of their
expected lifespans should be anticipated. However, some items would cause immediate and catastrophic closure of the
pool if an unexpected failure occurred. Critical items which are likely to fail in the near future are listed below and should
be inventoried and kept on -hand for immediate replacement.
Recommended Inventoried Replacement Components ("Critical Spares")
• (1) 20 HP Recirculation Pump Motor
• (3) Pentair THS Diaphragm Valves
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Page 20 of 76
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AGENDA ITEM #2.a.
Recommendations
Based on the previously discussed observations, the following repairs or replacements are discussed below for the
improvement of the aquatic center. Recommendations are divided into two priorities: First Priority and Second Priority.
First Priority recommendations should be planned for immediate implementation and are needed, at a minimum, to allow
the facility to operate more efficiently and effectively and provide a safe, healthy, and beneficial experience to facility
users. Secondary Priority items are encouraged but may be deferred as they hold no significant threat to safety or
operational efficiencies. For each recommendation, an estimated range of probable construction costs has been provided
for use in preliminary budgeting.
Aquatic amenities and components have been observed and considered for recommendations for improvement. Elements
of the facility beyond the aquatic components, such has site, building, and building mechanical components, are excluded
from the analysis of this report.
First Priority Recommendations:
Pool Vessel Concrete Repair $135,000 to $210,000
In the areas with rust/corrosion on the interior of the pool vessel, the pool vessel concrete should be
demolished and replaced. The tile finish will need to be removed and the concrete removed to expose the
steel reinforcement. All corroded steel reinforcement should be removed until new steel can be tied into
existing uncorroded reinforcement. Concrete should be replaced, with waterstops where appropriate,
and matching tile finish installed over the repaired area.
Pool Tile Repair and Grout Replacement $95,000 to $175,000
Any broken, cracked, or chipped tiles should be removed and replaced. The grout between the tile should
be removed and new non-metallic, non -shrink grout installed to renew the waterproofing abilities of the
tile finish.
Pool Gutter Waterproofing $45,000 to $80,000
The pool gutter topical waterproofing should be removed and replaced. The surge tank waterproofing
should also be inspected and replaced. The surge tank waterproofing may likely also be failing, and pieces
of the failed waterproofing from the gutter are likely collected in the surge tank. After removal of existing
waterproofing layers, a new topical waterproofing should be applied to both the gutter interior and surge
tank interior.
Replace Handrail Anchors and Escutcheons $10,000 to $25,000
Many handrail anchors and escutcheons are severely corroded. This increases unwanted metal ions into
the pool water and brings the long-term structural integrity of the handrails/grabrails into question. This
replacement could be considered a Second Priority, but the destructive nature of anchor replacement
makes performing the replacement most appropriate when the pool tile/grout replacement and pool
vessel concrete repair occur.
Install Pump Variable Frequency Drive $10,000 to $15,000
Using a valve to reduce the flow from a fully powered pool pump is a traditional means of optimizing flow
of a pool system. However, the pump is expending much greater energy than is necessary for the system
to operate properly. Modern variable frequency drives optimize the pump output, making valve throttling
unnecessary and saving significant amounts of energy.
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AGENDA ITEM #2.a.
Relocate and Calibrate Flow Meter In -House / Operations
The flow meter is clearly giving inaccurate readings, likely due to the proximity of the sensor to a pipe
elbow. The sensor should be relocated to a piping location with the manufacturer's recommended
distance of straight pipe from any piping joints/elbows.
Replace Filter Diaphragm Valves $55,000 to $80,000
The diaphragm valves on each filter tank are insufficiently repaired for leaking. An external topical
treatment for leaking on these components should not be a long-term solution. Failure of even one of
these valves would leave the pool with insufficient filtration capacity and cause the shutdown of the pool
until repairs are completed. The diaphragm valves should be replaced and seated in all new gaskets.
Second Priority Recommendations:
Replace Pipe Hangers $500 to $2,000
Several pipe hangers are showing corrosion and peeling paint. This deterioration is not at a level where
imminent failure is expected, but replacement should be anticipated. However, this report cautions that
a seismic event may bring into question the urgency of this replacement.
Replace Starting Platforms $30,000 to $45,000
Starting platforms experience harsh conditions with competitive swimmers continuously washing the
platforms in pool water with bather splashout. The starting platforms are beginning to show signs of rust
and corrosion. Replacement, or at least future planning for replacement, should be considered as the
corrosion will only worsen over time.
Replace Diving Stand $15,000 to $25,000
The diving stand, and specifically the epoxy paint, is not holding up well in this pool environment. Paint is
chipping and peeling off in several spots, and repainting has already been performed in numerous other
spots. While this does not appear to be due to structural corrosion, this failure is likely to continue.
Replacement of the dive stand will likely become necessary. Prior to stand replacement, staff should
continue to repaint failing spots with manufacturer recommended epoxy paint, which will help prevent
corrosion and improve the aesthetics.
Replace Filter Sand In -House / Operations
Based on staff feedback, the filter sand bed is likely less than optimally effective. A new bed of sand would
renew the filtration efficiency of the system, remove worn or damaged sand, and help minimize
contamination, and maintain a clean internal filter environment. Replacement of the sand should be
projected for the near future. Sand is commonly removed by in-house staff, or by rented/hired vac truck.
[END]
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Page 22 of 76
Update And Discussion On The Following Engineering And Facilities Depart...
AGENDA ITEM #2.a.
rc-_— RW
ENGINEERING GROUP Memorandum
Date:
February 10, 2023
To:
Dave Conrad
From:
Christi Meyn, PE — CRW Engineering Group
Ryan Moyers, PE — CRW Engineering Group
Project:
Chiniak School Water Treatment Alternatives
Project No:
(CRW# 21904.00)
Subject:
Draft Water Treatment Alternatives Memo
1. Introduction and Existing Conditions
CRW Engineering Group (CRW) has been hired by the Kodiak Island Borough (KIB) to evaluate water
treatment alternatives for the Chiniak School. KIB is responsible for providing drinking water to the school,
which serves less than 25 students and staff and is currently classified as a non-public system.
Water for the Chiniak School comes from an infiltration gallery located approximately 10 feet from a small
stream. Four 6 -inch buried perforated drain pipes extend from a 48 -inch diameter concrete manhole. A
1/3 horsepower submersible well pump moves water from the manhole into an approximately 30' x 30'
building that houses water treatment equipment, water storage tanks, and distribution pumps for the
school water system. The Water Building is located approximately 2,000 feet east of the manhole.
The infiltration manhole water source was sampled in March 2022. Water quality results are listed in Table
1.
Analyte
Alkalinity, as CaCO3 (mg/L)
Hardness, as CaCO3 (mg/L)
Color (PCU)
Nitrate, as N (mg/L)
Nitrate/Nitrite, as N (mg/L)
Table 1: Raw Water Quality Results
Result 1 MCL I Analyte Result I MCL
12.2
14.3
5
0.1
0.2
pH 6.7
TDS (mg/L) 53
TSS (mg/L) 0.525
Turbidity (NTU) 0.25
Legend:
MCL— maximum contaminant limit
mg/L — milligram per liter
TDS—total dissolved solids
TSS — total suspended solids
- e. coli absent
Total Coliform absent
15 Iron (mg/L) 0.125 0.3
1 Magnesium (mg/L) 1.09
Manganese (mg/L) 0.0005 0.05
6.5-8.5 Calcium (mg/L) 3.92
500 TOC (mg/L) 1.17
DOC (mg/L) 1.28
UVT (%) 89.7
PCU — platinum cobalt unit
NTU — nephelometric turbidity unit
TOC — total organic carbon
DOC — dissolved organic carbon
Anchorage Office: 3940 Arctic Blvd. Suite 300, Anchorage, AK 99503 1 (907) 562-3252 fax (907) 561-2273
Palmer Office: 808 S. Bailey St. Suite 104, Palmer, AK 99645 1 (907) 707-1352 www.crweng.com
Page 23 of 76
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AGENDA ITEM #2.a.
February 10, 2022
Kodiak Island Borough
Chiniak School Water Treatment Alternatives
Water quality is affected by seasonal melt and rain events, including spikes in color. The untreated water
has also tested positive for e. coli or total coliform in the past. A boil water notice was issued by the Alaska
Department of Environmental Conservation (DEC) in 2016 due to a lack of water treatment to meet the
Surface Water Treatment Rule.
At some point after 2016, cartridge filtration and a chlorination system with serpentine chlorine contact
time (CT) piping was installed. The chlorination system is no longer in operation and ultraviolet (UV)
disinfection has since been installed. Figure 1 (attached) shows the current water treatment process
schematic.
Raw water enters the Water Building from the infiltration manhole and passes through two wall -mounted
5 -micron sediment filters before entering a wall -mounted UV disinfection system, which includes a VIQUA
SQ2 Tap UV unit with a VIQUA BA -ICE -S controller. The current UV dose and flow through the unit is
unknown. The UV lamp was last replaced in 2022. After the UV system, disinfected water is stored in two
250 -gallon polyethylene tanks inside of the Water Building. The storage tanks are reported to have algal
growth on the interiors. Two pressure pumps and a hydropneumatic tank supply pressurized water to the
school. Before leaving the Water Building, the disinfected water passes through two more cartridge filters
and a second UV system. Additional equipment in the Water Building includes an unused hydropneumatic
tank as well as pumps and piping to and from the Library Well.
Two reverse osmosis (RO) units are installed at the school on taps for potable use. One unit is located on
a drinking fountain, and the second unit is installed on a faucet. The RO units are rated for 0.75 gallon per
hour flow and include small under -sink pressure tanks. All water for consumption is collected from these
two faucets, including students' personal water bottles and all water used in the school kitchen. Kitchen
staff fill 5 -gallon jugs to use for cooking, which can take up to five hours to fill from the existing RO unit.
2. System Class Determination
The Chiniak School Water System was reclassified in 2017 to a non-public system, due to the limited
number of people receiving water from the system. Currently, there are no federal or state monitoring
requirements for non-public systems, and the system is not required to have a certified water treatment
operator.
In 2017, the system was serving a population of 17 non -transients. Currently, the school serves a
population of 24. Once the system reaches a population of 25, it will require reclassification to a public
system, which will trigger monitoring requirements and require a certified operator. The monitoring
requirements will vary depending on the type of water treatment and are detailed in Section 5. Both
alternatives will require a Class I Water Treatment operator due to the use of UV disinfection.
At the time of reclassification to a public water system, DEC Drinking Water Program will review the
treatment system for compliance with public water regulatory requirements. The Drinking Water Program
is unable to review non-public system engineering plans for future compliance.
3. Treatment Requirements
Surface water sources must have sufficient treatment to ensure adequate removal or inactivation of
pathogens, specifically, viruses, Giardia lamblia, and Cryptosporidium. Table 2 outlines the required
removal of each pathogen that surface water systems must provide.
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AGENDA ITEM #2.a.
February 10, 2022
Kodiak Island Borough
Chiniak School Water Treatment Alternatives
Table 2: Surface Water Pathogen Removal/Inactivation Requirements
Pathogen Viruses Giardia Cryptosporidium
Required 4 -log (99.99%) 3 -log (99.9%) 2 -log (99%)
Removal/Inactivation removal or inactivation removal or inactivation removal
Pathogen removal is achieved by filtration, and pathogen inactivation is achieved by disinfection. In
addition to pathogen removal or inactivation, water treatment systems with a surface water source must
include filtration prior to disinfection, as well as provide a disinfectant residual in the distribution system.
The Environmental Protection Agency (EPA) assigns treatment credits to established treatment
technologies to meet the log removal/inactivation requirements listed in Table 2. These treatment credits
are detailed in Section 5.
4. Design Flow
A design flow of 950 gpd was estimated using fixture flows and approximate uses per day. Table 3
summarizes the fixtures, flows, and daily use used for this determination.
Table 3: Design Flow Calculation
Fixture Uses/day Fixture Flow Use Duration Total Flow (gpd)
Toilet 4 1.5 gal/flush - 150
Bathroom Sink 4 1 gpm 2 min 200
Shower 13 2.5 gpm 15 488
Kitchen Sink 6 1 gpm 15 90
Dishwasher 3 6 gal/use - 18 gal
Total 946 gpd
5. Treatment Alternatives
Two treatment alternatives were evaluated for the Chiniak School water treatment system, which is
currently a non-public water system using a surface water source. The system has the potential for
reclassification to a public system once the population rises above 25 people, and the alternatives are
based on compliance with public water system regulations.
The existing cartridge filters in the Water Building have not been approved by DEC for treatment credit
and will require replacement with an approved filtration technology. The first alternative evaluates the
replacement of the existing cartridge filters with new filters that are certified by DEC to meet water
treatment requirements. The second alternative evaluates the replacement of the existing cartridge filters
with an RO filtration system.
The existing UV units are not validated to certify the UV dose required for treatment credit, and so both
treatment alternatives include the replacement of the existing UV system to meet disinfection
requirements. UV disinfection does not provide a disinfection residual in the distribution system, and so
a chlorine injection system would be required downstream of UV disinfection. Contact time would not be
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AGENDA ITEM #2.a.
February 10, 2022
Kodiak Island Borough
Chiniak School Water Treatment Alternatives
required because chlorine would not be used for inactivation credits. The chlorine system would consist
of liquid sodium hypochlorite, a dosing pump, and instrumentation to flow -pace the chlorine into the
water line exiting the Water Building to maintain a minimal chlorine residual.
Both alternatives also include water storage tank replacement and demolition of unused equipment and
piping from the Water Building and removal of the point -of -use RO systems at the school.
A site visit was not performed as part of this project, and the treatment alternatives do not include an
evaluation of the existing building conditions. It is assumed that the existing building has adequate space
for either treatment alternative, that the building condition is adequate for reuse, and that the existing
electrical service is adequate to supply added electrical load from new equipment.
5.1 Alternative 1: Cartridge Filtration
Alternative 1 consists of replacing the existing wall -mounted cartridge filters with an alternative filtration
technology that has been certified by DEC to meet specific treatment credits. The Harmsco HC/170-LT2
cartridge filter with approved housing vessel is certified by DEC for a 2.5 -log Giardia filtration credit and a
2.0 -log Cryptosporidium filtration credit, for raw water with turbidity less than 1 NTU and flows up to 100
gpm. Using a certified alternative filtration technology does not guarantee approval for use by DEC, and
each installation must be reviewed and approved on a case-by-case from DEC.
The Harmsco cartridge filter system would replace the existing 5 -micron
cartridge filters. The system would consist of two 0.5 -micron pre -filters, two
0.35 -micron intermediate filters, and two HC/170-LT2 final filters. All filters
would be floor -mounted and require approximately 6 square feet of floor
space, plus clearance for maintenance. Photo 1 shows a floor -mounted filter
example, and Figure 2 (attached) shows the proposed flow schematic for this
R� 45A J alternative. A flow control valve would be installed downstream of the
LEAcartridge filter system to provide a backpressure of 5 psi across the system.
One prefilter, intermediate filter, and final filter are adequate for the design
flows, but a second set of filters would be installed to provide full redundancy
I if one set of filters is offline.
The existing UV unit would be replaced with anew wall -mounted system that
Photo 1: Floor -mounted can provide a UV dose of 186 mJ/ cm2. The required UV dose is higher for this
cartridge filters alternative because all treatment credits for viruses must come from UV
disinfection, instead of being split between filtration and disinfection. The UV system would also be
required to be factory validated and monitor flow, lamp status, and UV intensity for reporting to DEC. Two
UV units would be installed to provide full redundancy if one unit is offline.
In addition to UV monitoring requirements, turbidity from the filter effluent must be monitored and
reported to DEC to follow water treatment regulations.
Table 4 shows a summary of the required and proposed treatment credits for Alternative 1.
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AGENDA ITEM #2.a.
February 10, 2022
Kodiak Island Borough
Chiniak School Water Treatment Alternatives
Table 4: Alternative 1 Pathogen Removal Summary
Virus Giardia Cryptosporidium
inactivation removal removal
Required Treatment
Bag Filtration Credit
UV Disinfection Credit (186 mi/cm')
4 -log
0 -log
4 -log
3 -log
2.5 -log
> 0.5 -log
2 -log
2 -log
-
Total Provided Credits
4 -log
3 -log
2 -log
The proposed treatment process for Alternative 1 would require a Class I certified Water Treatment
Operator.
The total capital cost for Alternative 1 is approximately $459,000 - $745,700 and varies due to preliminary
estimating limitations. The costs have been estimated based on information from similar projects,
budgetary estimates provided by equipment manufacturers, and allowances for shipping, labor, and
general materials such as piping and electrical work. In addition to the treatment system upgrades, this
estimate includes replacement of the existing water storage tanks, demolition of the unused
hydropneumatic tank, Library pressure pumps and piping, school RO units, and CT serpentine piping. Table
5 shows the capital cost summary.
Table 5: Alternative 1 Capital Cost
Item Cost
Construction Cost Subtotal $254,900 - $414,200
Engineering and Management (37%) $94,400 - $153,300
Contingency and Inflation (43%) $109,700 - $178,200
Total $459,000 - $745,700
The total annual operations and maintenance (O&M) cost for Alternative 1 is $33,950 per year. Table 6
shows the O&M summary. Labor costs include time for water sampling, regulatory reporting, and UV and
cartridge equipment replacement and maintenance. Power costs include the UV bulb electricity costs.
Miscellaneous supplies include liquid chlorine and UV bulb and cartridge filter replacements. Major
equipment amortization includes the replacement cost for the UV unit over a 10 -year life. The O&M
estimate is not a comprehensive summary of all costs associated with the existing Water Building and
should only be used for comparison purposes.
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AGENDA ITEM #2.a.
February 10, 2022
Kodiak Island Borough
Chiniak School Water Treatment Alternatives
Table 6: Alternative 2 O&M Cost
Item Cost
Labor $28,164
Power $99
Miscellaneous Supplies $2,600
Major Equipment Amortization $150
Contingency (10%) $3,086
Total Annual Cost $33,950
5.2 Alternative 2: Reverse Osmosis Filtration
Alternative 2 consists of replacing the existing cartridge filters with a point -of -entry
RO system. This system would be located in the Water Building and require roughly
30 SF of floor space, not including maintenance access and chemical storage.
RO systems receive filtration credits for 3 -log virus removal, 3 -log Giardia removal,
and 2 -log Cryptosporidium removal. RO filters consist of a semi -permeable
membrane through which water molecules can pass through. Larger molecules do
not pass through the filter and are discharged in a continuous reject stream.
Typically, the reject stream comprises up to 50-70% of the feed flow if the water is
Photo 2: Reverse above 77° F. For a feed flow of 5 gpm with cold water, less than 1 gpm of filtrate
Osmosis System would be produced, and 4 gpm of reject would be produced. The reject stream
would be discharged to a sump in the Water Building and pumped to the school's sanitary sewer line via
a new buried force main line. Additional analysis of the school's wastewater system capacity should be
performed if this alternative is selected, as the reject flow stream would produce approximately 5,000
gpd of wastewater. Heating the influent water to 77° F could increase the filtrate flow to 1.5 gpm and
reduce the reject flow to 3.5 gpm but was not considered for this alternative.
The RO system consists of a 1.5 -hp pressure booster pump and pressure tank, two RO units with one
replaceable membrane per unit, a water softener, and a calcite tank for filtrate pH adjustment. The RO
units are each rated for 5 gpm influent flow with 0.7 gpm filtrate produced. At least one RO unit would be
online 24 hours a day, with the second unit coming online during the school day as demand increases.
Influent water would be boosted to a pressure of 150-200 psi and pass through a water softener before
being filtered. The filtrate would be slightly acidic due to the treatment process and would enter a calcite
tank to increase the TDS content and make the water less aggressive before entering the distribution
system.
The existing UV unit would be replaced with a new wall -mounted unit that is factory validated and can
provide a UV dose of 58 mJ/ cm', as well as have the ability to monitor flow, lamp status, and UV intensity
for reporting to DEC. Two UV units would be installed to provide full redundancy if one unit is offline. It is
assumed that the existing electrical service can support the added electrical load from the RO system, UV
units and chorine metering pump. Figure 3 (attached) shows the proposed treatment schematic for
Alternative 2.
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February 10, 2022
Kodiak Island Borough
Chiniak School Water Treatment Alternatives
In addition to UV monitoring requirements, turbidity from the filter effluent must be monitored and
reported to DEC to follow water treatment regulations.
Table 7 shows a summary of the required and proposed treatment credits for Alternative 2.
Table 7: Alternative 2 Pathogen Removal Summary
Virus removal/ Giardia Cryptosporidium
inactivation removal removal
Required Treatment 4 -log 3 -log 2 -log
RO Filtration Credit 3 -log 3 -log 2 -log
UV Disinfection Credit (58 mj/ cmZ) 1 -log - -
Total Provided Credits 4 -log 3 -log 2 -log
The proposed treatment process for Alternative 2 would require a Class I certified Water Treatment
Operator.
The total capital cost for Alternative 2 is approximately $918,000 - $1,491,900, and varies due to
preliminary estimating limitations. The costs have been estimated based on information from similar
projects, budgetary estimates provided by equipment manufacturers, and allowances for shipping, labor,
and general materials such as piping and electrical work. In addition to the treatment system upgrades,
this includes replacement of the existing water storage tanks, demolition of the unused hydropneumatic
tank, Library pressure pumps and piping, school RO units, and CT serpentine piping. Table 8 shows the
capital cost summary.
Table 8: Alternative 2 Capital Cost
Item Cost
Construction Cost Subtotal $510,000 - $828,800
Engineering and Management (37%) $188,700 - $306,700
Contingency and Inflation (43%) $219,300 - $356,400
Total $918,000 - $1,491,900
The total annual O&M cost for Alternative 2 is $42,727 per year. Table 9 shows the O&M summary. Labor
costs include time for water sampling, regulatory reporting, UV bulb replacement and maintenance, and
RO system maintenance. Power costs include the UV and RO electrical costs. Miscellaneous supplies
include liquid chlorine, UV bulb and RO membrane replacements, and brine salt for the water softener.
Major equipment amortization includes the replacement cost for the UV and RO systems over a 10 -year
life. The O&M estimate is not a comprehensive summary of all costs associated with the existing Water
Building and should only be used for comparison purposes.
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February 10, 2022
Kodiak Island Borough
Chiniak School Water Treatment Alternatives
Table 9: Alternative 2 O&M Cost
Item
Labor
Power
Miscellaneous Supplies
Major Equipment Amortization
Contingency (10%)
Total Annual Cost
6. Conclusion and Recommendation
Cost
$30,107
$1,186
$3,700
$3,850
$3,884
$42,727
AGENDA ITEM #2.a.
The cartridge filtration system (Alternative 1) is the recommended treatment process for the Chiniak
School water treatment system. This option would provide adequate drinking water treatment credits to
comply with regulatory requirements and is the lowest capital cost and O&M cost option, as well as the
least complex to operate.
Because the Chiniak School does not currently meet the requirements of a public water system (25 users),
any upgrades designed are not eligible for review and approval by DEC Drinking Water Program and would
need to be approved once the system reaches 25 users.
Attachments:
Figure 1 — Existing Treatment Schematic
Figure 2 —Alternative 1 Schematic
Figure 3 —Alternative 2 Schematic
References:
• EPA Long Term 2 Enhanced Surface Water Treatment Rule Toolbox Guidance Manual —April
2010
• EPA Region 8 Surface Water Treatment Rule Fact Sheet
• Alaska Department of Environmental Conservation, Division of Water, Classifying Water and
Wastewater Systems Website (https://dec.aIaska.gov/water/operator-certification/classifying-
water-and-wastewater-systems/)
• Alaska Department of Environmental Health, Drinking Water Program, Alternative Filtration —
Cryptosporidium Website (https://dec. aIaska.gov/eh/dw/engineering/alternative-filtration-
crypto/)
8of8
Page 30 of 76
Update And Discussion On The Following Engineering And Facilities Depart...
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ELEVATOR ACCESS And FIRE EI
ElevatorAccessAnff ire.com
3100 E 142nd Ave Anchorage AK 99516
Curt Burgoyne
AGENDA ITEM #2.a.
Inspection and evaluation one passenger elevator in the Kodiak Middle School located 722 Mill
Bay Road Kodiak AK
Prepared 2/20/2023-2/28/2023 by Curt Burgoyne
Technical details: Otis inground hydraulic passenger elevator with LRV controller, 2 in line
side slide doors, manufactured in 1984 and installed under A17.1 1981 Elevator Safety Code.
25001b capacity, rated for 115fpm, total car weight of 1250lbs
Observed code violations, maintenance deficiencies or conditions that need to be
corrected for safety and proper operation. Urgency of repair is delineated in the table
following the list.
1. The stop switch is a toggle switch and should be a key switch
2. The stop switch does not activate the alarm
3. The emergency phone dials 911. The phone is required to dial a service that is
monitored 24/7/365, capable of identifying the elevator and its location, and is able to
take appropriate action. 911 is not an accepted option.
4. The 1S` floor call button in the car operating panel(COP) is not lighting when a call is
latched.
5. The hoistway access enable key switch is operated by the same keys as the other key
switches in the COP. The inspect and stop keys need to be different from the others and
only accessible to elevator personnel.
6. Machine room fluorescent light fixture is not fully lighting. It is flickering and not
providing 19 ftc light level at the controller.
7. Unrelated items are stored in the machine room. (Old Dover controller, mops, cleaning
supplies)
8. The main line disconnect needs a KO filler (1 1/ inch)
9. Fire extinguisher test/inspect tag is expired
10. The normal and terminal stopping devices are damaged and sticking. See pictures 1,2
Maintenance items — substantial risk for entrapment and
Item 10
moderate risk of passenger injury
Maintenance items — moderate risk for entrapment or
Items 3,5
passenger injury
Technical code items — low short term risk to riders and
Items 1,2,4,6,7,8,9
equipment
Page 34 of 76
Update And Discussion On The Following Engineering And Facilities Depart...
1 Normal and terminal limits
AGENDA ITEM #2.a.
2 Normal and terminal limits
Discussion of conditions and proposed actions:
This elevator operates on the Otis LRV controller which is no longer supported by the
manufacturer. This as well as the type of position control and condition of all working parts
makes this elevator due for a modernization.
Items 1,2,4, and 5 will be corrected with a modernization and can remain until a modernization
is done.
Item 3 should be corrected as soon as practical. It will require coordination between KIB and
The Elevator service company to correct. KIB will need to determine who can provide a
continuously monitored phone line that can identify the elevator, answer within 45 sec, and be
capable of taking appropriate action. Caller ID and automatic transfers are acceptable if ID is
carried in the transfer or the answering service can retrieve the recording on the emergency
phone. The elevator service provider will then need to program the phone to dial that entity.
2
Page 35 of 76
Update And Discussion On The Following Engineering And Facilities Depart...
AGENDA ITEM #2.a.
Items 6,7, 8 and 9 are ones that the facilities maintenance will need to correct.
Item 10 should be corrected as soon as possible to limit the probability of entrapment or shut
down of the elevator prior to modernization. These deteriorated rollers may be a significant
contributor to the recent failures of the elevator. See pictures 1 and 2
Review of TK modernization Proposal
The proposed scope of the modernization is appropriate with the following exceptions:
1. Adding overspeed valve. One is already present, unless there are indications of failure,
a replacement is unnecessary. Note it passed the performance testing on 10/18/2022
2. Battery lowering is included but is not a code required feature/function. This should be
optional. Battery lowering provides power for the elevator to lower to the next (in this
case bottom) landing and open the doors to allow passengers to exit if normal power is
lost. The decision to purchase or pass on this option has four components: need, cost,
reliability, and safety: Need: the battery lowering is needed when the elevator is in use
and normal power is lost. (What is the frequency of use and frequency of power loss?
And the loss of power when being used?) Cost: equipment and installation, electrical
work and parts for the mainline disconnect, added maintenance time and parts (frequent
charger and battery replacements) vs reduced calls to have elevator personnel release
entrapped passengers. Reliability: the batteries and chargers have an expected life of 18-
30 months depending on frequency of spikes, brown outs, power loss and the duration of
the power outages. The failure of either component renders it inoperative and it is a
frequently an overlooked item on the mechanics list of tasks. Safety: it unquestionably
adds safety in the form of no entrapment on loss of power when functioning.
3. The proposal includes standard terminal hall stations. The current hall stations are key
access only. It is expected the School would choose to have keyed hall stations with the
modernization.
The proposal is not all inclusive, it is specifically to modernize the elevator. There is a
substantial amount of work that will need to be done to allow the modernization to be
completed which is excluded from the proposed cost. The excluded items are listed on pages 4
and 8-10 of the proposal. The pertinent parts of the list are shown below with inserted
comments and highlights. The list should be used to obtain bids and proposals for the
excluded work.
Blue text is my comments or additions, red text indicates important point/detail
Work By Others —From page 4 of proposal
1. Electrical material, labor, tools and equipment to provide the electrical portion of the interior
work. Detailed in B. Electrical and Life safety below.
2. Electrical work performed by Endeavor Electric Is this accurate or leftover from template?
c. Replace pit lighting with a vapor tight fixture. Ensure fixture provides 10 ftc through-
out pit
3
Page 36 of 76
Update And Discussion On The Following Engineering And Facilities Depart...
AGENDA ITEM #2.a.
d. Replace the fuses in the elevator disconnect with the correct fuses. Shunt trip breaker
will be required due to sprinkler requirements in hoistway and machine room
e. Alternate 1 includes replacing the existing fused disconnect with a new disconnect
with auxiliary contacts to accommodate battery lowering contacts. Battery lowering was
discussed on prior page of this report.
3. Fire Alarm work performed by Taylor Fire protection Services.
a. Add a sprinkler head in the elevator shaft and heat detection for each sprinkler in
hoistway and machine room
4. Administration fees. No details, what fees?
A. Hoistways and Equipment Rooms From page 8 of proposal
1. Purchaser shall provide the following:
a. A dry legal hoistway, properly framed and enclosed, and including a pit of proper
depth and overhead. This is to include steel safety beam, inspection or access platforms,
access doors, sump pump, lights, waterproofing and venting as required; dewatering of
pit(s) and required permanent screening/
b. A legal machine/control room, adequate for the elevator equipment, including floors,
trap doors, gratings, access platforms, ladders, railings, foundations, lighting, ventilation
sized per the TK Elevator shop drawings. Purchaser must maintain machine/control
room temperature between 55 and 90 degrees Fahrenheit, with relative humidity less
than 95% non -condensing at all times.
f. The furnishing, installing and maintaining of the required fire rating of elevator hoist -
way walls, including the penetration of firewall by elevator fixture boxes;
B. Electrical and Life Safety: From pages 8-9 of proposal
1. Purchaser shall provide a dedicated, analog telephone or data line to the elevator tele-
phone or communication device; one additional data line per group of elevators for diag-
nostic capability wired to designated controller;
2. Purchaser shall provide the following:
a. suitable connections from the power main to each controller and signal equipment
feeders as required, including necessary circuit breakers and fused mainline disconnect
switches per N.E.C. prior to installation. Suitable power supply capable of operating the
new elevator equipment under all conditions;
b. piping and wiring to controller for mainline power, car lighting, and any other
building systems that interface with the elevator controls per N.E.C. Articles 620-22 and
620-51;
c. any required hoistway / wellway, machine room, pit lighting and/or 110v service
outlets;
e. a bonded ground wire, properly sized, from the elevator controller(s) to the pri-
mary building ground; and all remote wiring to the outside alarm bell as requested by all
applicable code provisions;
f. installed sprinklers, smoke/heat detectors on each floor, machine room and hoist -
ways / wellways, shunt trip devices (not self -resetting) and access panels as may be re-
quired as well as normally open dry contacts for smoke/heat sensors, which shall be ter-
minated by Purchaser at a properly marked terminal in the elevator controller;
4
Page 37 of 76
Update And Discussion On The Following Engineering And Facilities Depart...
AGENDA ITEM #2.a.
g. a means to automatically disconnect the main line and the emergency power
supply to the elevator prior to the application of water in the elevator machine room that
shall not be self -resetting;
C. Miscellaneous: From page 9 of proposal
1. Purchaser shall provide all work relating to the finished cab flooring including, but
not limited to, the provision of materials and its installation to comply with all applica-
ble codes;
2. Hydraulic jack replacement: This is a contingency clause. If the jack and/or casing fail
replacement is at Purchasers expense. If the jack or casing fail it will add a substantial
cost and delay to the project.
6. Working Hours, Logistics and Mobilization: From pages 9-10 of proposal
d. Purchaser agrees to provide unobstructed tractor -trailer access and roll -able access
from the unloading area to the elevator or escalator hoistways or wellways (as applica-
ble).
e. Purchaser will be required to sign off on the Material Release Form, which will in-
dicate the requested delivery date of equipment to the site. If Purchaser is not ready to
accept delivery of the equipment within ten (10) business days of the agreed upon date,
Purchaser will immediately make payments due for equipment and designate an area ad-
jacent to the elevator shaft where Purchaser will accept delivery. If Purchaser fails to
provide this location or a mutually agreeable alternative, TK Elevator is authorized to
warehouse the equipment at the TK Elevator warehouse or designated distribution facil-
ity at Purchaser's risk and expense. Purchaser shall reimburse TK Elevator for all costs
due to extra handling and warehousing. Storage beyond ten (10) business days will be
assessed at a rate of $100.00 per calendar day for each unit listed in this Proposal, which
covers storage and insurance of the elevator equipment and is payable prior to delivery.
f. Purchaser agrees to provide a dry and secure area adjacent to the hoistway(s) at the
ground level for storage of the elevator equipment and tools within ten (10) business
days from receipt at the local TK Elevator warehouse. Any warranties provided by TK
Elevator for vertical transportation equipment will become null and void if equipment is
stored in any manner other than a dry, enclosed building structure. Any relocation of the
equipment as directed by Purchaser after initial delivery will be at Purchaser's expense.
g. TK Elevator includes one mobilization to the jobsite. A mobilization fee of
$2,500.00 per crew per occurrence will be charged for pulling off the job or for any de-
lays caused by others once material has been delivered and TK Elevator's work has com-
menced.
h. Access for this project shall be free and clear of any obstructions. A forklift for
unloading and staging material shall also be provided by Purchaser at no additional cost.
i. Purchaser shall provide an on-site dumpster. TK Elevator will be responsible for
cleanup of elevator/ escalator packaging material; however, composite cleanup partici-
pation is not included in this Proposal.
j. The hiring of a disposal company which MUST be discussed prior to any material
being ordered or work being scheduled. TK Elevator will provide environmental ser-
vices ONLY if this is specifically included under the "Scope of Work" section above. TK
Elevator assumes no responsibility and/or liability in any way whatsoever for spoils or
5
Page 38 of 76
Update And Discussion On The Following Engineering And Facilities Depart...
AGENDA ITEM #2.a.
other contamination that may be present as a result of the cylinder breach and/or other
conditions present on the work site.
7. Temporary Use, Inspection and Turnover: From pags 10-11 of proposal
b. The Proposal price set forth above includes one (1) inspection per unit by the appli-
cable authority having jurisdiction if required by the government of the locality where
the equipment is located. In the event the equipment fails that inspection due to no fault
of TK Elevator, TK Elevator will charge Purchaser for both the cost of each re -inspec-
tion which shall be $1,500.00 and a remobilization fee which shall be $2,500.00 via
change order prior to scheduling a re -inspection.
f. Purchaser agrees to accept a live demonstration of equipment's owner -controlled
features in lieu of any maintenance training required in the bid specifications. Documen-
tation and training should be required
Conclusion
This elevator has served for about 38 years and is due for a modernization. The TK
proposal, with the additions discussed will renew the elevator for improved service and
useful life. The stated cost is at the upper end of the expected price range for a
modernization of a 2 stop inground hydraulic elevator in Kodiak, but not out of line.
There are substantial additional costs and responsibilities for the building owner in
preparation for and in conjunction with the modernization that need to be understood
and planned for before commiting to this project.
M
Page 39 of 76
Update And Discussion On The Following Engineering And Facilities Depart...
Modernization Proposal
Kodiak Middle School
Purchaser: Kodiak Island Borough
School District
Address: 722 Mill Bay Rd
Kodiak, AK 99615-6340
Location: Kodiak Middle School
Address: 722 Mill Bay Rd
Kodiak, AK 99615-6340
AGENDA ITEM #2.a.
February 14, 2023
TK Elevator Corporation (hereinafter "TK Elevator") is dedicated to delivering Kodiak Island Borough School
District (hereinafter "Purchaser") the safest, highest quality vertical transportation solutions. I am pleased to present
this customized Proposal (the "Proposal") in the amount of $141,568.47 plus any applicable sales or excise tax to
modernize the elevator equipment described in the pages that follow at the above -referenced location.
Our modernization package is engineered specifically for your elevator system and will include the elevator
mechanical and electrical components being replaced, refurbished or retained.
Benefits of Modernization include:
• Increased durability and reliability
• Improved fire and life safety features
• Decreased waiting times
• Reduced energy consumption
• Reduced operational cost
• Reduced troubleshooting time
This Proposal shall remain in effect for the next thirty (30) days unless it is revoked earlier by TK Elevator in writing.
The price above is subject to escalation - even after Purchaser's acceptance of this Proposal - under certain
circumstances including TK Elevator being subjected to increased charges by its suppliers for any of the applicable
materials and/or components due to supply chain issues; the imposition of new or increased taxes, tariffs, or other
charges imposed by applicable governmental authorities; TK Elevator being subjected to increased charges from its
shippers and/or freight forwarders; any material called for in this Proposal being released into production more than 6
months following the written acceptance of this Proposal; or any work described in this Proposal is not completed by
December 31, 2022.
In the event you have any questions regarding the content of this Proposal, please do not hesitate to contact me. We
appreciate your consideration.
Sincerely,
Mark Nester
Account Manager
mark.nester@tkelevator.com
+1907 2296842
2023-2-1445868 1 ACIA-214C5VS I February 14, 2023
Page 40 of 76
Update And Discussion On The Following Engineering And Facilities Depart...
AGENDA ITEM #2.a.
Modernization Proposal 'I'M
SCOPE OF WORK
Grouping Name: Only Equipment Type: Hydraulic Speed: 115 fpm
2 Stops (2 Front /0 Rear) Capacity: 2000 lbs.
Units Included
Building Address
Nickname
TKE Serial #
Kodiak Middle School
Only
US370025
Description of Work
Controller
- Section 7 Price Adjustment
- TAC 32 Controller (Includes Options listed below)
• 24 VDC Signal Voltage
• Auto Light and Fan Feature
• Car Independent Service
• Car Traveling Lantern Circuitry
• Door Bypass Operation
• Electronic Door Detector Interface
• Hoistway Access and Enable
• THY Board
- Seismic Features
- Solid State Starters (6 or 12 leads) 208 VAC
- Battery Lowering in Controller
- Viscosity Control (Required over 150 FPM)
- eMax Monitoring Device Provisions
Power Unit
- Section 12 Price Adjustment
- 5 gallon drum of Biodegradable oil (Citgo NZ)
- 55 gallon drum of Biodegradable oil (Citgo NZ)
- EP -70 Power Unit (Submersible)
- Seismic Requirements for EP units
- 2" Shutoff Valve Kit (Pump)
- Overspeed Valve Kit for 2" (less than 150 GPM)
- Viscosity Control (Required over 150 FPM)
Jack
- Pipe Stands
2023-2-1445868 1 ACIA-214C5VS I February 14, 2023
2
Page 41 of 76
Update And Discussion On The Following Engineering And Facilities Depart...
AGENDA ITEM #2.a.
Modernization Proposal 'I'M
Car
- 21" Toe guard
- Fan: Two Speed
- 5 Pin Lock with electric contact for Car Top Exit
- Cab Wiring Material (200MK1)
Hoistway
- HN Boxes (per each 2 cars, grouped)
- Section 18 Price Adjustment
- Additional Hoistway Wiring for TAC 32 with Remote Machine Room
- Steel Tape with Mounting hardware, Selector and magnets (terminal limits included)
- TAC 32 Field Friendly Wiring Package Includes single traveling cable, hoistway wiring, interlock wiring,
interlock connectors, and serial wiring.
Pit
- 2" Shutoff Valve Kit (Pit)
- Pit Stop Switch
Cab
Door Equipment
- Micro Light (Front)
- Front Door Operator (SSSS) Additional Lead Time
- LD -16 Plus Drive Only (FRONT)
• includes Car Top Inspection station (w/ alarm signal)
- Front Car Door and Hatch Side Restrictors (vanes) complete kit (Front)
Car Fixtures
- Section 22 Price Adjustment
- Main Car Station Includes Options Below
- • Applied Panel
- Vandal Resistant Floor Buttons
Debranded Car Station (No Logo)
- Cast Braille Plates for Car Features
- Standard Key Switch Package
• Fan
• Light
• Independent
• Stop
• Inspection/Hoistway Enable)
Emergency Light mounted in COP
- 2004 and later Fire Service Phase II Features (includes instructions signage)
2023-2-1445868 1 ACIA-214C5VS I February 14, 2023
3
Page 42 of 76
Update And Discussion On The Following Engineering And Facilities Depart...
AGENDA ITEM #2.a.
Modernization Proposal 'I'M
- Handicap Signal (Passing signal)
- Position Indicator (2" CE Segmented)
- ADA Phone System integral with COP (Rath)
- Speaker Pattern for Intercom System/ADA Phone
- Locked Service Cabinet
- Certificate Window
- Default Engravings
- GFI Outlet
- #4 Stainless Steel Finish (441)
- Emergency Light Test Button
- Car Riding Lantern (Standard) #4 S/S (441)
Hall Fixtures
- Section 23 Price Adjustment
- Fire Service Phase I Key Switch
- Fire Service Phase I Engraved Instructions
- Hoistway Access Switch (in Hall Station)
- Hoistway Jamb Braille (Pair of Standard) (# of Floors)
- Car Identification Plate (Pair)
- Terminal Hall Stations (Surface Mounted) with
• Appendix O (Polycarbonate insert flame with engraved verbiage)
• Fusion (#4 S/S (304))
- 2009 & 2010 Elevator Communications Failure add
- TAC Serial Boards, Base Charge
- Terminal Hall Stations (Surface Mounted) with
• Appendix O (Polycarbonate insert flame with engraved verbiage)
• Fusion (#4 S/S (304))
The following items will be completed by third party labor or suppliers through the coordination of TK:
Work By Others -
1. Electrical material, labor, tools and equipment to provide the electrical portion of the interior work.
2. Electrical work performed by Endeavor Electric
a. Provide and install a 15A lockable, fused disconnect for the cab lights.
b. Change pit receptacles to GFCI
c. Replace pit lighting with a vapor tight fixture.
d. Replace the fuses in the elevator disconnect with the correct fuses.
e. Alternate 1 includes replacing the existing fused disconnect with a new disconnect with auxiliary contacts
to accommodate battery lowering contacts.
3. Fire Alarm work performed by Taylor Fire protection Services.
a. Add a sprinkler head in the elevator shaft
b. Pipe, bracing and misc. parts
c. Travel expenses
4. Administration fees.
2023-2-1445868 1 ACIA-214C5VS I February 14, 2023
Update And Discussion On The Following Engineering And Facilities Depart...
4
Page 43 of 76
AGENDA ITEM #2.a.
Modernization Proposal
'I'M
This proposal includes $5000 for shipping. If actual costs for the project come in more than 5 /
above this a change order will be provided for the difference.
Value Engineering Opportunities ft Alternates
(Initial next to the option below to indicate acceptance)
Battery Lowering - Cost to replace the electrical disconnect so that $2,500
battery lowering is functional in the elevator.
Cab Interior - Includes an allowance for a SnapCab Classic 1 layout $16,070
(finish TBD) with handrail on back wall. Also includes replacement of
ceiling with 6 panel frame ceiling, SS#4 finish with New LED down
lighting. (Lighting Backup system for additional $250.) ($1000 of
additional shipping cost is included)
1. Key Tasks and Approximate Lead Times
Key Tasks to be performed to be performed by Purchaser prior to equipment fabrication:
a. Execution of this Proposal
b. Payment for pre -production and engineering
c. Approval of layout (if applicable)
d. Execution of TK Elevator's Material Release Form
Approximate Durations/Lead Times
Contract execution
Varies
(can run concurrently with layout drawing package preparation and approval)
Survey and Order of Materials (additional time required for cab, signal, entrance preparation and approval, if
2 - 4 Weeks
applicable)
Fabrication time
16 Weeks
(from receipt of all approvals, fully executed contract, Material Release Form and initial progress payment)
Modernization of elevator system (Per Unit):
2 - 3 Weeks
(Upon completion of all required preparatory work by others)
The durations or lead times listed above are strictly approximations that can vary due to factors both within and
outside of TK Elevator's control, are subject to change without notice to Purchaser and shall not
be binding on
TK Elevator.
2. Payment Terms
2023-2-1445868 1 ACIA-214C5VS I February 14, 2023
5
Page 44 of 76
Update And Discussion On The Following Engineering And Facilities Depart...
AGENDA ITEM #2.a.
Modernization Proposal 'I'M
50 / of the price set forth in this Proposal as modified by options selected from the section entitled "Value
Engineering Opportunities & Alternates" (if applicable) will be due and payable as an initial progress payment within
30 days from TK Elevator's receipt of a fully executed copy of this Proposal. This initial progress payment will be
applied to project management, permits, engineering and shop drawings, submittals, drilling mobilization (if required)
and raw material procurement. Material will be ordered once this payment is received and the parties have both
executed this Proposal and the Material Release Form.
25 / of the price set forth in this Proposal as modified by options selected from the section entitled "Value
Engineering Opportunities & Alternates" (if applicable) shall be due and payable when the material described above
has been furnished. Material is considered furnished when it has been received at the jobsite or TK Elevator staging
facility. Supporting documentation of materials stored shall be limited to stored materials certificates of insurance
and bills of lading. Receipt of this payment is required prior to mobilization of labor.
25 / of the price set forth in this Proposal shall be made as progress payments throughout the life of the project. In
the event TK Elevator fails to receive payment within thirty (30) days of the date of a corresponding invoice,
TK Elevator reserves the right to demobilize until such a time that the payments have been brought up to date, and
TK Elevator has the available manpower.
It is agreed that there will be no withholding of retainage from any billing and by the customer from any payment.
The payment terms breakdown above shall be considered the Schedule of Values for the project as written. Billing
shall be submitted on or before the 25th day of the month according to the payment schedule above and
accompanied by a form of G702-703 pay application/schedule of values and a conditional waiver, the format of which
is hereby acknowledged and accepted.
The use of online Portals for the submission of billing shall follow the terms of the Proposal and Customer agrees to
permit billing in accordance with the executed contract terms. Portal access and usage is to be provided free of
additional charge to TK Elevator and any additional cost for such use is to be reimbursed to TK Elevator via a
reimbursable change order immediately upon acceptance.
Purchaser agrees that TK Elevator shall have no obligation to complete any steps necessary to provide Purchaser with
full use and operation of the installed equipment until such time as TK Elevator has been paid 100 / both of the price
reflected in this Proposal and for any other work performed by TK Elevator or its subcontractors in furtherance of this
Proposal. Purchaser agrees to waive any and all claims to the turnover and/or use of that equipment until such time as
those amounts are paid in full.
Proposal price:
$141,568.47
Estimated tax:
7.0000
$9,909.79
Estimated contract price:
$151,478.26
Initial progress payment:
(50/)
$75,739.13
Material furnished:
(25/)
$37,869.57
Total of remaining progress
(25/)
$37,869.57
payments:
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Any work that Purchaser may require prior to turnover of the equipment that is outside of the scope described in this
Proposal - other than Temporary Use as described below - will be performed only after the full execution of a mutually
agreeable change order and only at the following rates:
Mechanic (Standard) per hour $345.00
Mechanic (OT) per hour $609.49
Team (Standard) per hour $621.00
Team (OT) per hour $1,097.07
Rates are not inclusive of any per diem, mileage or other expenses which may be dependent onjobsite location.
3. Warranty
TK Elevator warrants any equipment it installs as described in this Proposal against defects in material and
workmanship for a period of one (1) year from the date of Purchaser's execution of TK Elevator's "Final Acceptance
Form" on the express conditions that all payments made under this Proposal and any mutually agreed -to change
orders have been made in full and that such equipment is currently being serviced by TK Elevator. In the event that
TK Elevator's work is delayed for a period greater than six (6) months, the warranty shall be reduced by the amount of
the delay. This warranty is in lieu of any other warranty or liability for defects. TK Elevator makes no warranty of
merchantability and no warranties which extend beyond the description in this Proposal, nor are there any other
warranties, expressed or implied, by operation of law or otherwise. Like any piece of fine machinery, the equipment
described in this Proposal should be periodically inspected, lubricated, and adjusted by competent personnel. This
warranty is not intended to supplant normal maintenance service and shall not be construed to mean that
TK Elevator will provide free service for periodic examination, lubrication, or adjustment, nor will TK Elevator correct,
without a charge, breakage, maladjustments, or other trouble arising from normal wear and tear or abuse, misuse,
improper or inadequate maintenance, or any other causes other than defective material or workmanship. In order to
make a warranty claim, Purchaser must give TK Elevator prompt written notice at the address listed on the cover page
of this Proposal and provided all payments due under the terms of this Proposal and any mutually agreed to written
change orders have been made in full, TK Elevator shall, at its own expense, correct any proven defect by repair or
replacement. TK Elevator will not, under any circumstances, reimburse Purchaser for cost of work done by others, nor
shall TK Elevator be responsible for the performance of any equipment that has been the subject of service, repair,
replacement, revisions or alterations by others. If there is more than one (1) unit which is the subject of work described
in this Proposal, this section shall apply separately to each unit as accepted.
4. Preventative Maintenance Program
This Proposal does not include any maintenance, service, repair or replacement of the equipment or any other work
not expressly described herein. TK Elevator will submit a separate proposal to Purchaser covering the maintenance
and repair of this equipment to be supplied to Purchaser at an additional cost.
5. Work Not Included
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There are certain items that are not included in this Proposal, many of which must be completed by Purchaser prior to
and as a condition precedent to TK Elevator's performance of its work as described in this Proposal. In order to
ensure a successful completion of this project, it shall be solely Purchaser's responsibility to coordinate its own
completion of those items with TK Elevator. The following is a list of those items that are not included in this Proposal:
A. Hoistways and Equipment Rooms
1. Purchaser shall provide the following:
a. A dry legal hoistway, properly framed and enclosed, and including a pit of proper depth and overhead. This is to
include steel safety beam, inspection or access platforms, access doors, sump pump, lights, waterproofing and
venting as required; dewatering of pit(s) and required permanent screening/
b. A legal machine/control room, adequate for the elevator equipment, including floors, trap doors, gratings,
access platforms, ladders, railings, foundations, lighting, ventilation sized per the TK Elevator shop drawings.
Purchaser must maintain machine/control room temperature between 55 and 90 degrees Fahrenheit, with
relative humidity less than 95 / non -condensing at all times.
c. Adequate bracing of entrance frames to prevent distortion during wall construction.
d. All grouting, fire caulking, cutting, x-ray and removal of walls and floors, patching, coring, setting of
sleeves/knockouts, penetrations and painting (except as specified) and removal of obstructions required for
elevator work; along with all proper trenching and backfilling for any underground piping and/or conduit.
e. All labor and materials necessary to support the full width of the hoistway at each landing for anchoring or
welding TK Elevator sill supports, steel angles, sill recesses;
f. The furnishing, installing and maintaining of the required fire rating of elevator hoistway walls, including the
penetration of firewall by elevator fixture boxes;
g. Ensuring that the elevator hoistways and pits are dewatered, cleaned and properly waterproofed;
B. Electrical and Life Safety:
1. Purchaser shall provide a dedicated, analog telephone or data line to the elevator telephone or communication
device; one additional data line per group of elevators for diagnostic capability wired to designated controller;
2. Purchaser shall provide the following:
a. suitable connections from the power main to each controller and signal equipment feeders as required,
including necessary circuit breakers and fused mainline disconnect switches per N.E.C. prior to installation.
Suitable power supply capable of operating the new elevator equipment under all conditions;
b. piping and wiring to controller for mainline power, car lighting, and any other building systems that interface
with the elevator controls per N.E.C. Articles 620-22 and 620-51;
c. any required hoistway / wellway, machine room, pit lighting and/or 110v service outlets;
d. conduit and wiring for remote panels to the elevator machine room(s) and between panels. Remote panels
required by local jurisdictions are not included in this proposal;
e. a bonded ground wire, properly sized, from the elevator controller(s) to the primary building ground; and all
remote wiring to the outside alarm bell as requested by all applicable code provisions;
f. installed sprinklers, smoke/heat detectors on each floor, machine room and hoistways / wellways, shunt trip
devices (not self -resetting) and access panels as may be required as well as normally open dry contacts for
smoke/heat sensors, which shall be terminated by Purchaser at a properly marked terminal in the elevator
controller;
g. a means to automatically disconnect the main line and the emergency power supply to the elevator prior to the
application of water in the elevator machine room that shall not be self -resetting;
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h. emergency power supply including automatic time delay transfer switch and auxiliary contacts with wiring to
the designated elevator controller and along with electrical cross connections between elevator machine rooms
for emergency power purposes;
i. the following emergency power provisions are not included: interface in controller, pre -testing and testing,
emergency power keyswitches;
j. emergency power operation is included as part of the design of the elevator control system and based on each
car in the group only, to properly sequence, one at a time to the programmed landing, and park. The design
requires that the generator, transfer switch, and related circuitry are sufficient to run this function or any other
function for any building other system that is associated with this project. In the event that the generator,
transfer switch, and related circuitry are not sufficient, TK Elevator will provide Purchaser with a written change
order for Purchaser's execution.
k. a dry set of contacts which close 20 seconds prior to the transfer from normal power to emergency power or
from emergency power to normal power whether in test mode or normal operating conditions in the event that
an emergency power supply will be provided for the elevator;
I. confirmation that the emergency standby power generator and/or building can accept the power generated to
and from the elevator during both Hi -Speed and Deceleration. In cases where the generator and/or building load
is not electrically sized to handle the power return from the regen drive, additional separate chopper and resistor
units are available for purchase but not included in this proposal. The additional chopper and resistor units allow
regenerated power to be dissipated in the resistor bank and not sent back into the building grid.
C. Miscellaneous:
1. Purchaser shall provide all work relating to the finished cab flooring including, but not limited to, the provision of
materials and its installation to comply with all applicable codes;
2. Hydraulicjack replacement:
a. the excavation of the elevator cylinder well hole in the event drilling is necessary through soil that is not free
from rock, sand, water, building construction members and obstructions. Should obstructions be encountered,
TK Elevator will proceed only after written authorization has been received from the Purchaser. The contract
price shall be increased by the amount of additional labor at TK Elevator's standard labor rates as per the local
office along with any additional expenses and materials required;
b. adequate ingress and egress, including ramping, for rail -mounted or truck -mounted drill rig;
c. Purchaser is responsible for pumping truck contractor to remove and dispose of spoils from the site. In the
event that unforeseen and unfavorable below ground conditions are encountered, including but not limited to
concrete around the cylinder, construction debris, adverse water and/or soil conditions, erosion, cavitations, oil
contamination, or circumstances necessitating increased hole depth, etc., which require the employment of
specialized contractors, TK Elevator shall immediately advise the Purchaser and costs will be extra to the
contract;
d. in ground protection systems other than TK Elevator's standard HDPE or PVC protection system with
bottomless corrugated steel casing;
e. any required trenching and backfilling for underground piping or casings, and conduit as well as any
compaction, grouting, and waterproofing of block-out;
f. engineering, provision and installation of methane barriers or coordination/access;
g. access to 2" pressurized water supply within 100'-0" of the jack hole location;
h. a safe, accessible storage area for placement of D.O.T. 55 gallon containers for the purpose of spoils
containment; obtaining of local environmental or disposal permits
i. any spoils or water testing;
6. Working Hours, Logistics and Mobilization
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a. All work described in this Proposal shall be performed during TK Elevator's regular working days - defined as
Monday thru Friday and excluding IUEC recognized holidays - and regular working hours - defined as those
hours regularly worked by TK Elevator modernization mechanics at the TK Elevator branch office that will
provide labor associated with the performance of the work described in this Proposal - unless otherwise specified
and agreed to in writing by both TK Elevator and Purchaser (hereinafter TK Elevator's regular working days and
regular working hours shall be collectively defined as "normal working hours"). TK Elevator shall be provided
with uninterrupted access to the elevator hoistway and machine room areas to perform work during normal
working hours.
b. Purchaser shall provide on-site parking to all TK Elevator personnel at no additional cost to TK Elevator.
c. Purchaser shall provide traffic control, lane closures, permits and flagmen to allow suitable access/unload of
tractor trailer(s).
d. Purchaser agrees to provide unobstructed tractor -trailer access and roll -able access from the unloading area
to the elevator or escalator hoistways or wellways (as applicable).
e. Purchaser will be required to sign off on the Material Release Form, which will indicate the requested delivery
date of equipment to the site. If Purchaser is not ready to accept delivery of the equipment within ten (10)
business days of the agreed upon date, Purchaser will immediately make payments due for equipment and
designate an area adjacent to the elevator shaft where Purchaser will accept delivery. If Purchaser fails to provide
this location or a mutually agreeable alternative, TK Elevator is authorized to warehouse the equipment at the TK
Elevator warehouse or designated distribution facility at Purchaser's risk and expense. Purchaser shall reimburse
TK Elevator for all costs due to extra handling and warehousing. Storage beyond ten (10) business days will be
assessed at a rate of $100.00 per calendar day for each unit listed in this Proposal, which covers storage and
insurance of the elevator equipment and is payable prior to delivery.
f. Purchaser agrees to provide a dry and secure area adjacent to the hoistway(s) at the ground level for storage of
the elevator equipment and tools within ten (10) business days from receipt at the local TK Elevator warehouse.
Any warranties provided by TK Elevator for vertical transportation equipment will become null and void if
equipment is stored in any manner other than a dry, enclosed building structure. Any relocation of the equipment
as directed by Purchaser after initial delivery will be at Purchaser's expense.
g. TK Elevator includes one mobilization to the jobsite. A mobilization fee of $2,500.00 per crew per occurrence
will be charged for pulling off the job or for any delays caused by others once material has been delivered and TK
Elevator's work has commenced.
h. Access for this project shall be free and clear of any obstructions. A forklift for unloading and staging material
shall also be provided by Purchaser at no additional cost.
i. Purchaser shall provide an on-site dumpster. TK Elevator will be responsible for cleanup of elevator/ escalator
packaging material; however, composite cleanup participation is not included in this Proposal.
j. The hiring of a disposal company which MUST be discussed prior to any material being ordered or work being
scheduled. TK Elevator will provide environmental services ONLY if this is specifically included under the "Scope
of Work" section above. TK Elevator assumes no responsibility and/or liability in any way whatsoever for spoils or
other contamination that may be present as a result of the cylinder breach and/or other conditions present on
the work site.
k. One or more of the units described in this Proposal will be out of service and unavailable to move passengers
and/or property during entire duration of the performance of the work described in this Proposal until re -certified
by the applicable authority(ies) having jurisdiction and in good standing with payment schedules.
7. Temporary Use, Inspection and Turnover
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a. Unless required by specification, TK Elevator will not provide for "temporary use" of the elevator(s) described
in this Proposal prior to completion and acceptance of the complete installation. Temporary use shall be agreed
to via a change order to this Proposal which shall require Purchaser's execution of TK Elevator's standard
Temporary Use Agreement. Cost for temporary use of an elevator shall be $200.00 per calendar day per
hydraulic elevator and $250.00 per calendar day for each traction elevator for rental use only, excluding
personnel to operate. All labor and parts, including callbacks required during the temporary use period will be
billed at TK Elevator's standard local billing rates. In the event that an elevator must be provided for temporary
use, TK Elevator will require 30 days to perform final adjustments and re -inspection after the elevator has been
returned to TK Elevator with all protection, intercoms and temporary signage removed. This duration does not
include any provisions for finish work or for repairs of same, which shall be addressed on a project -by -project
basis. Cost for preparation of controls for temporary use, refurbishment due to normal wear and tear,
readjustment and re -inspection is $3,500.00 per elevator up to 10 floors. For projects above 10 stops, an
additional cost of $1,500.00 / 10 floors shall apply. These costs are based on work performed during normal
working hours. Temporary use excludes vandalism or misuse. Any required signage, communication devices,
elevator operators, and protection are not included while temporary use is being provided. All overtime premiums
for repairs during the temporary use period will be billed at TK Elevator's local service billing rates.
b. The Proposal price set forth above includes one (1) inspection per unit by the applicable authority having
jurisdiction if required by the government of the locality where the equipment is located. In the event the
equipment fails that inspection due to no fault of TK Elevator, TK Elevator will charge Purchaser for both the cost
of each re -inspection which shall be $1,500.00 and a remobilization fee which shall be $2,500.00 via change
order prior to scheduling a re -inspection.
c. Upon notice from TK Elevator that the installation and/or modernization of the equipment is complete,
Purchaser will arrange to have present at the jobsite a person authorized to make the final inspection and to
execute TK Elevator's "Final Acceptance Form." The date and time that such person will be present at the site
shall be mutually agreed upon but shall not be more than ten (10) business days after the date of TK
Elevator's notice of completion to Purchaser unless both TK Elevator and Purchaser agree to an extension of that
ten (10) day period in writing. Such final inspection and execution of TK Elevator's "Final Acceptance Form" shall
not be unreasonably delayed or withheld.
d. Should the Purchaser or the local authority having jurisdiction require TK Elevator's presence at the inspection
of equipment installed by others in conjunction with the work described in this Proposal, Purchaser agrees to
compensate TK Elevator for its time at TK Elevator's current billing rate as posted at its local office.
e. At the conclusion of its work, TK Elevator will remove all equipment and unused or removed materials from the
project site and leave its work area in a condition that, in TK Elevator's sole opinion, is neat and clean.
f. Purchaser agrees to accept a live demonstration of equipment's owner -controlled features in lieu of any
maintenance training required in the bid specifications.
g. Purchaser agrees to accept TK Elevator's standard owner's manual in lieu of any maintenance, or any other,
manual(s) required in the bid specifications.
8. MAX
MAX is a cloud based Internet of Things (loT) platform that we, at our election, may connect to your elevators and
escalators by means of installation of a remote -monitoring device or modem (each a "device"). MAX will analyze the
unique signal output of your equipment 24/7 and when existing or potential outages are identified, MAX will
automatically communicate with our dispatch centers. When appropriate, the dispatch center will alert our
technicians during normal working hours. These MAX alerts provide the technician with precise diagnostics detail,
which greatly enhances our ability to fix your equipment right the first time, MAXimizing the equipment uptime.
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a. Purchaser authorizes TK Elevator and its employees to access purchaser's premises to install, maintain and/or
repair the devices and, upon termination of the service agreement, to remove the same from the premises if we
elect to remove.
b. TK Elevator is and shall remain the sole owner of the devices and the data communicated to us by the
devices. The devices shall not become fixtures and are intended to reside where they are installed. TK Elevator
may remove the devices and cease all data collection and analysis at any time.
c. If the service agreement between TK Elevator and Purchaser is terminated for any reason, TK Elevator will
automatically deactivate the data collection, terminate the device software and all raw data previously received
from the device will be removed and/or expunged or destroyed.
d. Purchaser consents to the installation of the devices in your elevators and to the collection, maintenance, use,
expungement and destruction of the daily elevator data as set forth in this agreement.
e. The devices installed by TK Elevator contain trade secrets belonging to us and are installed for the use and
benefit of our personnel only.
f. Purchaser agrees not to permit purchaser personnel or any third parties to use, access, tamper with, relocate,
copy, disclose, alter, destroy, disassemble or reverse engineer the device while it is located on purchaser's
premises.
g. The installation of this equipment shall not confer any rights or operate as an assignment or license to you of
any patents, copyrights or trade secrets with respect to the equipment and/or any software contained or
imbedded therein or utilized in connection with the collection, monitoring and/or analysis of data.
9. Additional Terms and Conditions
a. In no event shall TK Elevator be responsible for liquidated, consequential, indirect, incidental, exemplary, and
special damages associated with the work described in this Proposal.
b. This Proposal is made without regard to compliance with any special purchasing, manufacturing or
construction/installation requirements including, but not limited to, any socio-economic programs, such as small
business programs, minority or woman owned business enterprise programs, or local preferences, any restrictive
sourcing programs, such as Buy American Act, or any other similar local, state or federal procurement regulations
or laws that would affect the cost of performance. Should any such requirements be applicable to the work
described in this Proposal, TK Elevator reserves the right to modify this Proposal or rescind it altogether.
c. TK Elevator is an equal opportunity employer.
d. TK Elevator's performance of the work described in this Proposal is contingent upon Purchaser furnishing TK
Elevator with any and all necessary permission or priority required under the terms and conditions of government
regulations affecting the acceptance of this Proposal or the manufacture, delivery or installation of the
equipment. All applicable sales and use taxes, permit fees and licenses imposed upon TK Elevator as of the date
of the Proposal are included in the price of the Proposal. Purchaser is responsible for any additional applicable
sales and use taxes, permit fees and licenses imposed upon TK Elevator after the date of the Proposal or as a
result of any law enacted after the date of the Proposal.
e. All taxes, tariffs, duties, permit and/or license fees imposed upon TK Elevator as of the date of the execution of
this Proposal are included in the price of the Proposal. After the date of acceptance of this Proposal and in
addition to the Proposal price, Purchaser is also responsible to pay TK Elevator for any new (or any increase in):
(1) applicable taxes, tariffs, duties, permit and/or license fees; (2) charges from its suppliers for any of the
applicable materials and/or components: (A) due to supply chain issues, the imposition of new or increased
taxes, tariffs, or other charges by applicable governmental authorities; (B) if the release of materials called for in
this Proposal occurs after the mileston mentioned earlier in this Proposal; and/or (C) if the completion of work
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called for in this Proposal occurs after the milestone mentioned earlier in this Proposal; and/or (3) charges from
TK Elevator's shippers and/or freight forwarders.
f. Purchaser agrees to provide TK Elevator's personnel with a safe place in which to work and TK
Elevator reserves the right to discontinue work at the jobsite whenever, in TK Elevator's sole opinion, this
provision is being violated.
g. The pricing set forth in this Proposal assumes that the elevator pits will not be classified as a confined space.
TK Elevator will follow its standard safety policy and procedures. Anyjob specific safety requirements over and
above TK Elevator's standard practices and policies may require additional costs.
h. TK Elevator will furnish and install all equipment in accordance with the terms, conditions, scope and
equipment nomenclature as noted herein. Requested changes or modifications to such provisions will require a
written change order issued on the Purchaser's letterhead and accepted by TK Elevator in writing prior to the
execution of such work. This change order shall detail the current contract price, the amount of the change, and
new contract value.
L This Proposal does not include a schedule for the work described and any such schedule shall be mutually
agreed upon by an authorized representative of both TK Elevator and Purchaser in writing before becoming
effective.
j. In the event asbestos material is knowingly or unknowingly removed or disturbed in any manner at the jobsite,
Purchaser shall monitor TK Elevator's work place and prior to and during TK Elevator's manning of the job,
Purchaser shall certify that asbestos in the environment does not exceed .01 fibers per cc as tested by NIOSH
7400. In the event TK Elevator's employees or those of TK Elevator's subcontractors are exposed to an asbestos
hazard, PCP's, lead or other hazardous substances, Purchaser agrees, to the fullest extent permitted by law, to
indemnify, defend, and hold TK Elevator harmless from all damages, claims, suits, expenses, and payments
resulting from such exposure. Identification, notification, removal and disposal of asbestos containing material,
PCP's lead or other hazardous substances are the responsibility of the Purchaser.
k. TK Elevator retains title to and a security interest in all equipment it supplies - which TK Elevator and
Purchaser agree can be removed without material injury to the real property - until all payments including
deferred payments and any extensions thereof, are made. In the event of any default by Purchaser on any
payment, or any other provision of this Proposal, TK Elevator may take immediate possession of the equipment
and enter upon the premises where it is located - without legal process - and remove such equipment or portions
thereof, irrespective of the matter of its attachment to the real estate or the sale, mortgage or lease of the real
estate. Pursuant to the Uniform Commercial Code, and at TK Elevator's request, Purchaser agrees to execute
any financial or continuation statements which may be necessary for TK Elevator to file in public offices in order
to perfect TK Elevator's security interest in such equipment.
I. TK Elevator reserves the right to assign payments owed to TK Elevator under this Proposal.
m. TK Elevator shall not be liable for any loss, damage or delay caused by acts of government, labor troubles,
strikes, lockouts, fire, explosion, theft, floods, riot, civil commotion, war, malicious mischief, acts of God or any
cause beyond its control.
n. The rights of TK Elevator under this Proposal shall be cumulative and the failure on the part of the TK
Elevator to exercise any rights hereunder shall not operate to forfeit or waive any of said rights. Any extension,
indulgence or change by TK Elevator in the method, mode or manner or payment or any of its other rights shall
not be construed as a waiver of any of its rights under this Proposal.
o. In the event TK Elevator engages a third party to enforce the terms of this Proposal, and/or to collect payment
due hereunder, either with or without suit, Purchaser agrees to pay all costs thereof together with reasonable
attorney's fees. Purchaser does hereby waive trial byjury and does hereby consent to the venue of any
proceeding or lawsuit under this Proposal to be in the county where the work covered by this Proposal is located.
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p. TK Elevator can furnish Certificate of Workers' Compensation, Bodily Injury and Property Damage Liability
Insurance coverage to Purchaser upon written request.
q. Should loss of or damage to TK Elevator's material, tools or work occur at the project site, Purchaser shall
compensate TK Elevator for such loss, unless such loss or damage results from TK Elevator's own acts or
omissions.
r. Purchaser, in consideration of TK Elevator performing the services set forth in this Proposal, to the fullest
extent permitted by law expressly agrees to indemnify, defend, save harmless, discharge, release and forever
acquit TK Elevator Corporation, TK Elevator Manufacturing, Inc., their respective employees, officers, agents,
insurers, affiliates, and subsidiaries (hereinafter singularly a "TK Elevator party" and collectively the "TK
Elevator parties") from and against any and all claims, demands, suits, and proceedings for loss, property
damage (including damage to the equipment which is the subject matter of this Proposal), personal injury or
death that are alleged to either have arisen out of or be connected with the sale, marketing, presence, use,
misuse, maintenance, installation, removal, modernization, manufacture, design, operation or condition of the
equipment that is the subject matter of this Proposal or the labor and materials furnished in connection with this
Proposal. Purchaser's duty to indemnify a TK Elevator party does not apply to the extent that the loss, property
damage (including damage to the equipment which is the subject matter of this Proposal), personal injury or
death is determined to be caused by or resulting from the negligence of that TK Elevator party. Purchaser
recognizes that its obligation to defend the TK Elevator parties under this clause, which is separate and apart
from its duty to indemnify the TK Elevator parties, includes payment of all attorneys' fees, court costs,
judgments, settlements, interest and any other expenses of litigation arising out of such claims, demands, suits
or proceedings.
s. Purchaser further expressly agrees to name Tk Elevator Corporation and TK Elevator Manufacturing, Inc. along
with their respective officers, agents, affiliates and subsidiaries as additional insureds in Purchaser's liability and
any excess (umbrella) liability insurance policy(ies). Such insurance must insure TK Elevator Corporation and TK
Elevator Manufacturing, Inc. for those claims and/or losses referenced in the above paragraph and those claims
and/or or losses arising from the negligence of TK Elevator Corporation and TK Elevator Manufacturing,
Inc. Such insurance must specify that its coverage is primary and non-contributory. Purchaser hereby waives its
right of subrogation.
t. TK Elevator's participation in any controlled insurance program is expressly conditioned upon review and
approval of all controlled insurance program information and documentation prior to enrollment. Any insurance
credits if applicable, will be provided at that time.
u. Unless so mutually agreed upon in a separate signed agreement, TK Elevator shall not be required to interact
or correspond with any third party with whom Subcontractor is not in privity of contract concerning matters
pertinent to this Agreement.
v. The Purchaser must inform TK Elevator if Purchaser is, or becomes, an individual or entity that is - or that is
majority owned or controlled by a party that is - included on any list of restricted parties maintained by (i) the
United States of America; (ii) the United Nations; (iii) the European Union or any EU member state; (iv) the UK; or
(v) any other national authority binding the parties of this contract.
In case the Purchaser, or any other beneficiary of this transaction, e.g. the end-user, is or becomes an individual
or entity that is - or that is majority owned or controlled by a party that is - included on any list of restricted
parties, TK Elevator reserves the right to cancel this Proposal immediately.
If the goods subject to this Proposal would be exported, re-exported, resold, used, transferred or otherwise
disposed of in violation of any sanctions applicable to TK Elevator, TK Elevator also reserves the right to cancel
this Proposal immediately. In this respect, the Purchaser shall be obliged to disclose the final delivery address,
end-user and end-use of the goods upon request - insofar as legally permissible - and to notify TK Elevator of all
circumstances that indicate an aforementioned infringement.
2023-2-1445868 1 ACIA-214C5VS I February 14, 2023
Update And Discussion On The Following Engineering And Facilities Depart...
14
Page 53 of 76
AGENDA ITEM #2.a.
Modernization Proposal 'I'M
"Sanctions" means here any economic, trade or financial sanctions, laws, regulations, embargoes or restrictive
measures imposed, enacted, administered or enforced by any Sanctions Authority. "Sanctions Authority" means
(i) the US;(ii) the UN Security Council;(iii) the EU and any EU member state;(iv) the UK; or(v) any governmental
institutions of any of the foregoing which administer Sanctions, including HM Treasury, OFAC, the US State
Department and the US Department of the Treasury.
2023-2-1445868 1 ACIA-214C5VS I February 14, 2023
Update And Discussion On The Following Engineering And Facilities Depart...
15
Page 54 of 76
AGENDA ITEM #2.a.
Modernization Proposal 'I'M
Acceptance
Purchaser's acceptance of this Proposal and its approval by an authorized manager of TK Elevator will
constitute exclusively and entirely the agreement between the parties for the goods and services
herein described and full payment of the sum of One Hundred Forty One Thousand Five Hundred
Sixty Eight Dollars and Forty Seven Cents ($141,568.47) plus any applicable sales tax.
All other prior representations or regarding this work, whether written or verbal, will be deemed to be
merged herein and no other changes in or additions to this Proposal will be recognized unless made in
writing and properly executed by both parties as a change order. Should Purchaser's acceptance be in
the form of a purchase order or other similar document, the provisions of this Proposal will exclusively
govern the relationship of the parties with respect to this transaction. No agent or employee shall have
the authority to waive or modify any of the terms of this Proposal without the prior written approval of
an authorized TK Elevator manager.
By:
(Signature of Authorized Individual)
(Print or Type Name)
(Print or Type Title)
(Date of Acceptance)
2023-2-1445868 1 ACIA-214C5VS I February 14, 2023
By:
(Signature of Branch Representative)
Clay Hotchkiss
Branch Manager
(Date of Execution)
Update And Discussion On The Following Engineering And Facilities Depart...
16
Page 55 of 76
ELEVATOR ACCESS And FIRE LL
ElevatorAccessAndFire. com
3100 E 142nd Ave Anchorage AK 99516
Curt Burgoyne
AGENDA ITEM #2.a.
Inspection and evaluation on 2 passenger elevators located in the Providence
Medical Center Kodiak at 1915 Rezanof Drive Kodiak AK.
Prepared 2/20/2023 - 2/28/2023 By Curt Burgoyne
Tech details: 2 Dover twin post two stage telescoping hydraulic elevators with DMC -1 controller and
common riser. Both are 3 stops with inline openings and 2 speed side slide doors, Manufactured in
1995 and installed 1995 / 1996 under the A17.1 1990 Elevator Safety Code.
Observed code violations, maintenance deficiencies or conditions that need to be
corrected for safety and proper operation. Urgency of repair is delineated in the table following
each list.
Car 1— Left Car
1. The hydraulic oil needs to be cleaned or replaced. The oil is substantially contaminated and
there is residue in the tank and on the left jack. The tank will need to be cleaned to limit re-
contamination of the oil. This contamination appears to be affecting the oil viscosity and smooth
operation of the jacks. Particularly the left jack of car 1 and contributing to synchronization
problems. Pictures 1, 2
2. The left jack sounds like one of the rams is hitting the stop ring as the car is comes into the top
landing. This indicates the jacks and rams are likely out of synchronization.
3. Multiple selector tape guides were very loose (all loose clamps were tightened to finger tight
during this inspection 2/21/23). Selector and selector tape corrections are listed in the
maintenance records as associated with past shut downs. Make corrections to the equipment to
prevent/limit loosening, then to the maintenance schedule to catch any loosening of the clamps
prior to failure.
4. Covers for the Selector and Door operator have been removed and stored on the car top. These
covers need to be put back in place and kept there.
5. Multiple knock outs need to be filled in the car top wiring gutter and door operator enclosure.
6. The cab stabilizers are damaged and missing bumpers. Properly repair or replace the stabilizers
and replace missing bumpers. Pictures 3, 4
7. The left jack oil collection ring is full, oil is running down the side of the jack and collecting on
the pit floor. The pit floor, jack, drain tube and drain port need to be cleaned. If oil has spread to
sump that will also need to be cleaned. Pictures 2, 5
8. The emergency phone is required to call a service capable of identifying the elevator, its
location, taking appropriate action and that is monitored at all times. Currently the emergency
phone calls front reception desk, elevator identification not provided, and desk may have brief
periods with out monitoring personnel.
9. The emergency phone is inoperative on auxiliary power. Make corrections to keep the phone
operational when normal power is out.
10. The hoistway side door restrictor vanes are missing below floor 2.
Pg 1
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AGENDA ITEM #2.a.
11. The original mechanical door reopening device has been replaced by a microlight door
reopening device. The microlight device is smoke sensitive and therefore required to be rendered
inoperative when the elevator responds to a fire detection near the elevator entrance(s). When the
reopening device is inoperative the closing speed of the doors needs to be reduced to minimize
potential injuries. Currently the door closing speed is unchanged when the reopening device has
been rendered inoperative. The current door closing time while reopening device is inoperative is
approximately 3.4 sec it should be approximately 5.8 sec.
12. The primary landing floor indication (*) in the COP is adjacent to the floor 2 call button.
However, Phase 1 key switch at floor 1 and fire recall is to floor 1. The Fire Department will
normally enter at the main entrance located on floor 2. The main Knox box is also located at floor
2. All of these should be the same, specifically the primary discharge floor as set by the Fire
Marshal.
Car 1 - Left Car
Maintenance items — moderate risk for
Items 3,11
entrapment or passenger injury
Maintenance items — low short term risk to
Items 1,2,6
riders, moderate risk to equipment operation and
useful life
Technical code items — low short term risk to
Items 4,5,7,8,9,10,12
riders and equipment
Car 2 — Right car
1. The hydraulic oil needs to be cleaned or replaced. The oil is substantially contaminated and
there is residue in the tank. This contamination appears to be affecting the oil viscosity and
smooth operation of the jacks. The tank will need to be cleaned to limit re -contamination of the
oil.
2. Multiple selector tape guides were very loose (all loose clamps were tightened to finger tight
during this inspection 2/21/23). Selector and selector tape corrections are listed in the
maintenance records as associated with past shut downs. Make corrections to the equipment to
prevent/limit loosening, then to the maintenance schedule to catch any loosening of the clamps
prior to failure.
3. Multiple knock outs need to be filled in the car top wiring gutter and door operator enclosure.
4. The car door intermittently goes beyond where the door open limit should stop the door. When
the door travels to far it appears to be stopped by an impact to door frame or guide ends.
5. Replace the missing emergency phone signage.
6. Emergency phone is inoperative on auxiliary power. Make corrections to keep the phone
operational when normal power is out.
7. The emergency phone is required to call a service capable of identifying the elevator, its
location, taking appropriate action and that is monitored at all times. Currently the emergency
phone calls front reception desk, elevator identification not provided, and desk may have brief
periods with out monitoring personnel.
8. The original mechanical door reopening device has been replaced by a microlight door
reopening device. The microlight device is smoke sensitive and therefore required to be rendered
inoperative in the case of smoke or fire near the elevator entrance(s). When the reopening device
is inoperative the closing speed of the doors needs to be reduced to reduce potential injuries.
Currently the door closing speed is unchanged when the reopening device has been rendered
Pg 2
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Update And Discussion On The Following Engineering And Facilities Depart...
AGENDA ITEM #2.a.
inoperative. The current door closing time while reopening device is inoperative is approximately
3.4 sec it should be approximately 5.8 sec.
9. Some of the cab lights are inoperative. Make them operational or convert to LED fixtures as
has been done in Car 1.
10. The right jack oil collection ring is completely full, only surface tension is preventing the oil
from running down the side of the jack. The drain tube and port needs to be cleaned, and if oil
has spilled prior to the next mechanics visit the jack and pit floor it will also need to be cleaned.
11. The primary landing floor indication(*) in the COP is adjacent to the floor 2 call button
however, Phase 1 key switch at floor 1 and fire recall is to floor 1. The Fire Department will
normally enter at the main entrance located on floor 2. The main Knox box is also located at floor
2. All of these should be the same, specifically the primary discharge floor as set by the Fire
Marshal.
Car 2 — Right Car
Maintenance items — moderate risk for entrapment or passenger injury
Items 2,8
Maintenance items — low short term risk to riders, moderate risk to
equipment for operation and useful life
Items 1,4,10
Technical code items — low short term risk to riders and equipment
Items 3,5,6,7,9,12
1 Left Jack Car 1
2 Left Jack Car 1
Pg 3
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Update And Discussion On The Following Engineering And Facilities Depart...
AGENDA ITEM #2.a.
3 Car 1 cab stabilizer right side
4 Car 1 cab stabilizer left side
Oil on pit floor Car 1
Pg 4
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Update And Discussion On The Following Engineering And Facilities Depart...
AGENDA ITEM #2.a.
Discussion of conditions and proposed actions:
These elevators utilize the Dover DMC -1 controller which is no longer supported by the manufacturer.
This will, in the near term, make electronic repair and replacement parts difficult and eventually
impossible to obtain. This has been clearly pointed out by the current elevator service provider as a
primary driver for modernizing these elevators. Providence's concern is the number of entrapments
and the elevator down time that has been recently occurring as well as long term reliability.
These elevators are in generally good shape and can be kept in service for several years, though they
have had and continue to have issues with the selector system and jack synchronization. These issues
appear to be a main or root cause of the recent spate of entrapments and shut downs.
Prior to doing any modernizations or alterations the following repairs and servicing should be
performed to reduce or eliminate selector and synchronization issues.
Specifically:
remove the existing oil and thoroughly clean the tanks, collection rings, drain tubes, drain
lines, pressure lines and as much of the jacks as practical
replace poppet valves
repack jacks
Replace hydraulic oil with new oil
clean and dress any of the jacks that are glazed, rough or dirty
Adjust and secure selectors, provide means to prevent selector tape clamp screws from
backing out
Activate auto re -sync feature of the controller and set to operate every 24 hours between
02:00 and 04:00
These steps would correct items #1,2,3 and 7 for Car 1 and items # 1,2 and 10 for Car 2 in the
preceding list of observed items.
Once these are completed, an observation period of about 6 months to confirm entrapments and shut
downs have been substantially reduced is advised prior to making decisions regarding modernization or
upgrade. During the observation period, 2 sets of replacement boards should be located. If, as
expected, the entrapments and shut downs have been reduced then these boards should be purchased
and stored securely on site to allow for immediate repair if a board fails. At the experienced frequency
of board failure this will extend the life of the controllers for up to 10 years. Boards are currently
available through aftermarket sources. 3 different boards per car are used and the prices range from
$645 to $2000 per board plus shipping.
It should be argued that a portion of the cost of this service/repair be covered by TK, as these items are
outgrowths from incomplete maintenance. TK has had these units on service 12 of the last 16 years.
That is all years since 2007 except for the period form 2012 to 2016.
Other items for correction
Correction of the door closing items (#11 for Car 1 and #8 for Car 2) Should be made as soon as
practical. When the new door reopening device was installed it was not recorded in the
maintenance/repair/replacement logs by the company performing the alteration. When changing a
door reopening device from mechanic operation to an optical means additional requirements become
effective. Those requirements have the kinetic energy of the closing door reduced when the reopening
device is rendered inoperative as is done during Emergency Firefighters Operation. This requirement
has been present since the installation of these elevators.
Pg 5
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Update And Discussion On The Following Engineering And Facilities Depart...
AGENDA ITEM #2.a.
Items #4,6,9,10 for Car 1 and #4,6 for Car 2 are normal maintenance items that should be corrected
when found by or pointed out to the mechanic. They should be covered by the contract.
Items #8 for Car 1 and #7 for Car 2 will need coordination between Providence and The Elevator
service company to correct. Providence will need to determine who can provide a continuously
monitored phone line that can identify the elevator, answer within 45 sec, and be capable of taking
appropriate action. Caller ID and automatic transfers are acceptable if ID is carried in the transfer or
the answering service can retrieve the recording on the emergency phone. The elevator service
provider will then need to program the phone to dial that entity and ensure the recording is acurate and
retrivable by the answering service.
Item #5 for Car 1 and #3 for Car 2 are filling open knock outs in electrical boxes and gutters. It is
typically not addressed by the elevator mechanic unless it is specifically and personally requested and
they are provided with the knock out plugs(6 @V2 and 4 @/a snap in ko seals).
Item #5 for Car 2 will be an additional cost to have the elevator service company provide and install the
new emblem.
Item # 9 for Car 2 is finishing the cab light upgrade that has been started by Providence maintenance
staff or repairing the existing fluorescent fixtures.
Items #12 for Car 1 and #11 for Car 2 are items that will need to be corrected at the time of a
modernization.
Alteration / Modernization
After servicing the jacks and selectors, if an upgrade is still needed.
The first and less costly option is an alteration where the controller and selector system would be
replaced. This would entail less down time for each elevator and would bypass some upgrades that a
modernization would require. It would alleviate controller obsolescence issues, but would leave pump
unit, valves, in -car controls and finishes unchanged. I would expect this to cost 1/3 to 1/z of a
modernization. This would likely extend the use for about 10 years from now. As time passes the value
of this option will decrease as unchanged components will continue to age and wear eventually
necessitating a modernization.
The second option is modernization. Based on proposals for other units in Kodiak this would currently
cost about $150,000 per elevator plus expense of general, electrical, fire, plumbing and HVAC
contractors. It would also entail 2 to 4 months where only 1 elevator is operational. It would refresh or
replace most of the working components and add around 15 years to the life of the elevator from the
time of the modernization.
My advice is to have the repairs and servicing listed in proposed actions performed, obtain replacement
boards and plan for modernization in about 10 years.
Pg 6
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Update And Discussion On The Following Engineering And Facilities Depart...
AGENDA ITEM #2.a.
Narrative of observed conditions
Pit:
The elevator pit has fire detection and sprinklers, has no indications of water incursion, and no
structural issues are apparent. It is approximately 6 feet deep providing ample refuge space. There is a
sump well provided and it is covered, but there is no pump, piping or power provided for the sump. The
pit is fairly clean except for the oil leaking from the jacks. The buffer stands and attachments are in
good shape. The rail bracket supports appear to be solid and properly placed. The underside of the
platform is solid and clean with no apparent loose nuts/bolts or obvious wear points. The slide guide
pads appear to have some wear and should be watched. There is no overspeed/rupture/earthquake valve
present.
Hoistway/Car top:
The hoistway construction is mostly shaftwall liner providing a 1 hour or better fire rating and all fire
stopping appears to be complete and intact. A sheetrock wall is installed between the cars from sill
level of floor 1 to about sill level of floor 3. There is enough overhead space to install guard rails.
There are sprinklers, heat detectors and smoke detectors at the top of the hoistway, however, the heat
detectors need to be re -positioned to be closer to the sprinkler head. The heat sensitivity of both
sprinkler and heat detector need to be verified as properly related. Car top operation station is in good
condition and operational. Emergency exits are closed and are acceptable for location and size. The
selector system had multiple loose screws that were tightened to finger tight at this inspection. The
hoistway doors are operating smoothly and look to be complete and maintained. All hoistway doors self
closed, and made up interlocks. Pickup rollers and hardware in place, complete and functioning
correctly. All door gibs and fire retainers are in place. On Car 1 some of the hoistway side door
restrictor vanes are missing and need to be replaced. The covers for the selector and door operator for
car 1 have been left off. They need to be put back on and kept there. Car 1 has damage to and missing
parts on the cab stabilizers. Hoistway ventilation is present, however it has a fire damper that will close
when the fusible link melts. Where hoistway ventilation is required this damper would need to be
removed. Unless the local building and fire codes have amended the IBC and IFC to require hoistway
ventilation it would not be required for this elevator due to it being less than 4 stories above grade.
Cabs:
Cab finishes are not pristine but in good condition, emergency lights and alarms are operational. The
emergency phone calls the front reception desk which does not appear to meet the requirements of
continuous monitoring with elevator identification and capable of taking proper action, the phones also
fail to operate with normal power off. Both cars doors closed in about 3.4 seconds while in normal
operation, this is within the acceptable limits. While the door reopening device was disabled the door
speeds were NOT reduced. Car 2 door intermittently opened to to an impact with frame or guides. Cab
ventilation functions correctly. All key -switches functioned normally. The primary landing indicating
star (*) is located adjacent to the floor 2 car call button. Hand rails are slightly loose. Car 2 lighting
has some of the fluorescent lamps out. Car 1 has had the fluorescent lights changed to LED. The ride
was smooth except Car 1 has a slight jar and sound as it comes into the top landing. This sound and jar
may be ram(s)reaching limit of travel(stop ring) this is possibly an indication of being out of
synchronization.
Lobbies:
EFO Phase I key -switch is at the bottom landing, there are no access key switches, no generator
operation indication, no position indicators. There are directional lanterns above the entrances. All fire
signage and stars of life signage are in place. The hoistway doors are in proper relation the frames and
in good condition. There is a smoke enclosure/screen that separates the elevators from the corridors
providing a smaller lobby of approximately 100 sq -ft when activated by a local fire detector. Egress
from this curtain when it has been activated was not ascertained at this inspection.
Pg 7
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Update And Discussion On The Following Engineering And Facilities Depart...
AGENDA ITEM #2.a.
Machine room:
Machine room is located about 30 feet behind(east) of the hoistway accessed from outside. Walking
path from the bottom landing — left (south) from elevator about 15 feet to east/west corridor, Left(east)
approximately 30 through two(2) double doors the 2"d is an exterior door, left(north) about 15 feet to
the next man door. This is the machine room entrance. The machine room is sprinkled and has fire
detection. The heat detectors are more than 2 feet from the sprinkler heads, Shunt trip breakers are the
mainline disconnects for the elevators. Car light disconnects are toggle switches located adjacent to
each controller and are marked for function. Up stream circuit identification is missing on the car light
disconnects. The machine room is heated. Lighting is approximately 19ftc, GFCI receptacles are
present and have power. Machine room door is self closing and locking.
EFO:
Fire fighters operation Phase I recalls elevators to the 1' floor audible and visual indications are
operational signage is in place and accurate. The door reopening device is rendered inoperative on
EFO activation but, car door closing speeds are not reduced. Phase II, Hold, and return to Phase I all
operated correctly. Testing of alternate landing recall and initiating device activation were not
performed. Verification of which detectors initiate EFO should be done. Many elevators of this
vintage are connected so that any Fire Alarm activation will initiate EFO. The correct configuration
will have only the detectors located in elevator lobby, elevator hoistway, elevator pit and machine room
activate EFO with differing elevator behavior based on specific detector activation.
Auxiliary power:
Both elevators are powered by the generator through the ATS 121H, there is no selection capability.
There is no indicators at the elevator for generator power.
Pg 8
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Update And Discussion On The Following Engineering And Facilities Depart...
AGENDA ITEM #2.a.
Modernization General Scope for 2 passenger elevators located in the
Providence Medical Center Kodiak at 1915 Rezanof Drive Kodiak AK
Tech details: 2 Dover Twin post two stage telescoping hydraulic elevators with DMC -1
controller and common riser. Both are 3 stops with inline openings. Manufactured in 1995 and
installed 1995 / 1996 under the A17.1 1990 Elevator Safety Code.
This report is based on codes in effect, condition and use of these elevators on 2/20/2023.
Modernization for these elevators would require the following:
1. Add overspeed/seismic/rupture valve
2. Elevator on generator power indication located adjacent to the Firefighters Emergency
Operations(EFO) Phase I key switch
3. Correction of EFO switch location and recall floors
4. 3-D door reopening devices
5. New Car Operating Panel(COP) with EFO cabinet
6. New Controller and pump unit
7. Upgrade of machine room environmental control (heat, cooling and humidity)
8. Correcting location of heat detectors in hoistway and machine room to be within 2 feet of
sprinkler heads
9. Increase pit lighting
10. Add hoistway access switches at terminal landings
11. Add car top guard rails
12. Add LAN wiring to machine room and traveler
13. Add sump pump, discharge piping and power to operate
14. Designation marking to include pit equipment, primary entrances, pump unit, controller and
disconnects (some is already present)
15. New car light disconnects that are fuse -able and lockable will be needed, circuit identification
will also be needed.
16. Fuse -able lockable disconnects located in the machine room for each auxiliary equipment added
At the Modernization the following are upgrades that should be requested for the benefit of users:
1. Security controls for use of the elevators. i.e. card reader, floor lockout, restricted floors, code
pink operation
2. Priority function, code blue
3. Hall Position indicator at each floor
At the modernization the following are upgrades that may be desired:
1. Selector switch and indication -if generator load is desired to be reduced
2. New Cab finishes
3. Remove existing hoistway ventilation
Pg 9
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Update And Discussion On The Following Engineering And Facilities Depart...
Kodiak Island Borough
OFFICE of the MANAGER
TO: Kodiak Island Borough Assembly
FROM: Aimee Williams
RE: Managers Report, June 8, 2023
"10 Mill Bay Road
Kodiak, Alaska 99615
Phone (907) 486-9301
Manager's Department
Union Negotiations — IBEW met with their membership on Monday, June 5, 2023, to update
them on the proposed agreement. The membership voted against the agreement with of vote of
21 "no" and 3 "yes". Negotiations will continue Monday, June 12, 2023, at 9AM.
Larsen Bay / Karluk — Dave Conrad and I are scheduled to fly to Karluk and Larsen Bay early
next week to meet with stakeholders in the schools and to evaluate the conditions of the facilities
there. We met with representatives from Karluk this morning and they are planning on taking
over the expense of the facility so that it can remain a resource in Karluk.
Bayside Fire Chief Recruitment — Chief Scott Ellis has been approved by the Fire Board and
the Assembly to hire at his requested rate. He plans on arriving in Kodiak in late July.
Community Development Director — I authorized a job offer to go out to a qualified candidate
for this position. After his second interview, he told us that it would be a few days before he got
back to us because he wanted to investigate the offer amount and the housing situation in
Kodiak.
US Coast Guard Base Kodiak — Mayor Arndt and I both attended the Change of Command at
Base Kodiak. Captain Jeremy Hall relieved Captain Ed Hernaez. Captain Hall will be the Base
Kodiak Commanding Officer for the next three years.
Solid Waste Contract — Working with residents and Alaska Waste to clarify language in the
contract. Meeting with the Alaska region representative tomorrow to discuss a specific resident
case. This case will likely spotlight some changes that need to be made in a second amendment
to the contract.
Page 65 of 76
Leachate Treatment Plant - Toured the landfill with Jena and Dave to see the work being done
and meet some of the contractors performing the work.
Hazard Mitigation — Representatives from FEMA Region 10 are coming to Kodiak next week
and have asked to meet with KIB about any current hazard mitigation concepts or projects. We
are working on finding a meeting time with them.
Thriving Communities Grant — Asked to consider supporting a grant process that may be
coming up in Larsen Bay. If possible, will learn more about this on trip to Larsen Bay next
week.
ICS Training — Planning to start the four basic ICS classes in my free time. Spoke briefly with
Chief Dorner about KIB's role in emergency situations.
Engineering and Facilities —
Staffing — E&F laborer is performing very well. Will continue looking for additional workforce
for the summer.
KFRC Discharge Permit — Mixing Zone Characterization awaiting completion and review prior
to required submission. Anticipate the data to be completed by the end of June. KIB is striving
to avoid an assignment of penalty as the final steps are completed to be compliant.
Swimming Pool — Evaluation document have been shared with the Assembly for review before
the discussion at the June 8, 2023, work session.
KIBSD —
Peterson Elementary —Friend Construction is awaiting delivery estimates for
components prior to preparing a schedule for the project
North Star Windows & Siding Phase 2 — Contractor is on site. Site walk around
completed last week. Minimal work has been performed due to product substitution
request. Keys to the facility have been provided. No windows will be removed prior to
the verification that the windows are on site and not damaged.
Kodiak High School Roof Repairs — Rain Proof Roofing is anticipated to be on site for
repairs the week of July 19th and we anticipate three weeks for repairs to be completed.
Leachate Treatment Plant — Building assembly continues. Five roof panels are on the structure
however proper clips are not available for installation. Site visit conducted with the Project
Manager and Site Foreman last week. Wall panels are installed. Anticipate exterior doors and
roll up door to be on site next week. Discussion regarding paint requirements for the steel
package is taking place. Electrician, plumbers, and process piping subs will follow building
completion.
Stage 3 Closure — Liner contractor is on site and rain sheet has been repaired. A small cost
change is anticipated to change out old, deteriorated line and sandbags. Termination trenches
Page 66 of 76
have been re -dug and waiting on weather to install 80 mil HDPE liner in area to be permanently
closed. Temporary closure cannot be completed until final closure liner is installed due to
overlap and access issues.
Bayside Classroom Addition — Architect is working on plan revisions.
Health and Facilities Advisory Board — Next meeting is scheduled for the week of July 10,
2023. Staff to go to site to discuss site alteration for anticipated construction and installation of
new MRI trailer.
PKIMC — Providence has provided a request to fund the Preconstruction Engineering with Cool
Air Mechanical of Anchorage. This is targeting an inspection deficiency that was identified by
the Joint Commission to rebuild the Air Handler Unit #1 at the hospital facility. This funding is
for the design and cost estimating required to rectify the lack of air flow and air exchanges in
various portions of the multi -story hospital facility. This fee proposal is a - Not To Exceed
$25,000 basis and it attached to this report.
Borough Building — Site trailer has been mobilized. Generator is on site. Contractor has stated
that the 3`d party QC for the Haz-mat work is scheduling Kodiak presence. KIB is anticipating a
revised schedule from the prime contractor.
Solid Waste Contract — Staff is reviewing the July 2023 rate adjustment calculations.
Staff to participate in "Town Hall" type meeting regarding living with bears on June 17`h. SWAB
providing door prizes as incentive and will fund the advertising. Multiple agencies will
participate and interact with the public.
KFRC Touch Tank — Facility has been opened Thursdays and Fridays from 11:00 to 4:30 pm
weekly for the summer months. Accommodating cruise ships that are making previous
arrangements.
Finance Department/ IT -
FY2024 Budget — Tonight is the public hearing for the budget ordinances. KIB code requires
budget approval by June 10`h of each year.
FY2023 Annual Audit — The week staff is working to provide our auditors documents for
interim audit. This is the preliminary audit work conducted prior to year-end and is conducted
remotely.
TY2021 Delinquent Taxes — the end of the redemption period was June 5`h and there are four
properties the Borough will be petitioning to receive a Clerk's Deed for.
PATS Software — Property Assessment and Taxation Software — Staff is currently reviewing
the proposed software contract. There are still sections in the contract that need to be removed
since they address options of the software that KIB is not purchasing.
Page 67 of 76
IT — The newly hired GIS Analyst began work on Monday and is a happy addition to the IT
department.
Assessing Department —
Exemptions — Assessing staff continues to work on the requests for business 1 non-profit tax
exemptions. There is a backlog on these requests.
Tax Roll — There are as many as forty $150,000 exemptions from either seniors or disabled
veterans that might still be granted. This would result in a possible maximum of $6,000,000 less
of taxable value.
Field work — Assessing has begun the FY2024 field work.
Director Vacation - Seema is out of the office until June 12.
Community Development —
Planning and Zoning — Planning and Zoning has a work session scheduled for June 14, 2023,
and a regular meeting scheduled for June 21, 2023.
Parks and Recreation — First meeting, after a 2 % year break, will be starting again in June.
Meetings are currently scheduled for the fourth Tuesday of each month at 2:30PM in the
Assembly Chambers.
Staffing — Community Development has two of four staff members.
Capital Improvement Projects — Villages have been notified about getting their CIP together
so that they can provide us with projects that have been vetted by either tribe or village board
approval. CIP lists aren't due to CDD until August.
Interim Director Vacation - Seema is out of the office until June 12, 2023.
List of Pending Items for Discussion
• City of Kodiak
o E911 System and compensation
o Joint support and participation in the development of the Federal CIP List
• Disposition of 717 Rezanof (Mental Health Buildings)
• Service Area Contracts
• Funding opportunities for road repairs and improvements
Page 68 of 76
Cool Air Mechanical
to�
A I a s k a Commercial HVAC
AGENDA ITEM #4.a.
6132 Nielsen Way
Anchorage, AK 99518
+903-868-2889
wwwxoolairalaskaxom
Fee Proposal
To: Providence St. Joseph - Kodiak Hospital
Attn: Lang Mentzel
Re: Preconstruction Engineering: Kodiak Hospital AHU-1: 2022 - AK - 1015 PKIMC
AHU-1 Rebuild
Date, June 8th, 2023
Dear Larry Mentzel,
Cool Air Mechanical, Inc. (CAM) is pleased to have the opportunity to propose
this project. It is CAM's understanding that this project requires immediate
progress. The proposal provided is intended to begin design development and
preconstruction services necessary to expedite the construction of the AHU rebuild.
A separate proposal will capture construction and additional design services that
may be required.
Fee Proposal: Not to Exceed: $25,000
Work Included:
1. Pre -Construction Services:
a. Provide predesign services and schematic level to begin verification of
system, CFM, Heating and Cooling demand and complete mechanical
code study to provide initial design requirements and existing system
limitations.
b. Develop final scope, schedule, and budget to complete all construction
requirements to rebuild AHU.
c. Begin Procurement and Buy -Out process of equipment and
subcontractors necessary to complete the final construction work.
Ryan Holta
President
Borough Manager's Report
Page 69 of 76
AGENDA ITEM #5.a.
BOROUGH CLERK'S REPORT
June 8, 2023
1. Notice of Vacancies
Q Applications are being accepted for the following Board, Committee, and Commission seats
that are currently vacant:
• Architectural/Engineering Review Board — 1 Seat
• Board of Equalization - 2 Seats
• Bayview Service Area Board — 1 Seat
• Mission Lake Tide gate Service Area Board — 2 Seats
• Monashka Bay Road Service Area Board — 4 Seats
• Parks and Recreation Committee — 1 Seat
• Planning and Zoning Commission — 1 Seat
• Womens Bay Service Area Board — 2 Seats
• Solid Waste Advisory Board — 1 seat
2. Election Update
Q We are in the process of preparing the Declaration of Candidacy packets. We
should have those available by July 10. Candidacy filing period is from August 1
to August 15. The Notice of Offices to be Filled will be posted online as well
around July 10.
Q Please note that the deadline to place propositions or questions on the ballot is
August 4.
3. Records
Q There are no current records requests. We were able to respond to the two that
were pending from my last report.
Q Did some historical research for Assessing at the request of a title company on
Title 16.
4. Assembly Leave Dates
Q Please send me your travel dates If you are travelling or taking any time off this
summer. I have the leave dates for Assembly members LeDoux and Smith.
5. Assembly Travel
Q July 21-24 NACo Annual Conference and Exposition, Austin, Texas
August 9-11, AML Summer Legislative Conference, Homer*
1
Page 70 of 76
Borough Clerk's Report
AGENDA ITEM #5.a.
December 6-8, AML Annual Conference, Anchorage
*Irene will start making travel arrangements for the Mayor and Assembly
members Griffin.
6. Other Projects
Q Research and revision of various ordinances such as filling a mayoral vacancy,
BOA appeal process, and KIBC 2.25.070 Absences
Q Updated the Newly Elected Orientation Manual and conducted orientation with
Assembly member Sharratt on Tuesday, June 6.
Q We will be assisting the Community Development Department by staffing the
P&ZC meeting on June 21.
Q Processing a liquor license renewal for Safeway.
Q Attached to this report is additional information pertaining to HB 133 which is an
act exempting municipal service area boards from the requirements of the OMA.
This bill was introduced on March 27 and is currently pending in the House
Community & Regional Affairs Committee.
7. Upcoming Meetings
Q 1 look forward to having my evaluation with the Assembly at the next regular
meeting. Please give me a call if you have any questions regarding the evaluation
packet I have given you.
Q Please note that the Borough Offices will be closed on June 19 in observance of
the Juneteenth Holiday. We also have discussed the cancellation of the next work
session and regular meeting. If those are cancelled, the next work session will be
on July 13 and the next regular meeting is on July 20.
Q Note: The Last Joint Work Session held with the City Council was hosted by the
Borough on January 18.
8. Clerk's Leave
Q In compliance with Contract No. FY2022-40, Section 5.B., this is to inform you
that I will be on Annual Leave from July 24 to August 1.
2 Page 71 of 76
Borough Clerk's Report
AGENDA ITEM #5.a.
33-LS0571\A
HOUSE BELL NO. 133
IN THE LEGISLATURE OF THE STATE OF ALASKA
THIRTY-THIRD LEGISLATURE - FIRST SESSION
BY REPRESENTATIVE SUMNER
Introduced: 3/27/23
Referred: Community and Regional Affairs, State Affairs
A BILL
FOR AN ACT ENTITLED
1 "An Act exempting municipal service area boards from the requirements of the Open
2 Meetings Act; and providing for an effective date."
3 BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF ALASKA:
4 * Section 1. AS 44.62.310(d) is amended to read:
5 (d) This section does not apply to
6 (1) a governmental body performing a judicial or quasi-judicial
7 function when holding a meeting solely to make a decision in an adjudicatory
8 proceeding;
9 (2) juries;
10 (3) parole or pardon boards;
11 (4) meetings of a hospital medical staff;
12 (5) meetings of the governmental body or any committee of a hospital
13 when holding a meeting solely to act on [UPON] matters of professional
14 qualifications, privileges, or discipline;
HB0133a
Borough Clerk's Report
-1- HB 133
New Text Underlined [DELETED TEXT BRACKETED]
Page 72 of 76
AGENDA ITEM #5.a.
33-LS0571\A
1 (6) staff meetings or other gatherings of the employees of a public
2 entity, including meetings of an employee group established by policy of the Board of
3 Regents of the University of Alaska or held while acting in an advisory capacity to the
4 Board of Regents;
5 (7) meetings held for the purpose of participating in or attending a
6 gathering of a national, state, or regional organization of which the public entity,
7 governmental body, or member of the governmental body is a member, but only if no
8 action is taken and no business of the governmental body is conducted at the meetings;
9 or
10 (8) meetings of municipal service area boards established under
11 AS 29.35.450 - 29.35.490 [WHEN MEETING SOLELY TO ACT ON MATTERS
12 THAT ARE ADMINISTRATIVE OR MANAGERIAL IN NATURE].
13 * Sec. 2. This Act takes effect immediately under AS 0 1. 10.070(c).
HB 133
Borough Clerk's Report
-2- HB0133a
New Text Underlined (DELETED TEXT BRACKETED)
Page 73 of 76
REPRESENTATIVE
JESSE SUMNER
Nara Dlsrwcr 28
Rep Jesse SumnerQakleg gov
HB 133
AGENDA ITEM #5.a.
SESSION
State Capitol
120 E. 4th Street
Juneau, Alaska 99801-1182
Tel: (907) 465-4833
Toll Free: (800) 782-4833
INTERIM
600 E. Railroad Ave.. Suite I
Wasilla. Alaska 99654
(907) 373-6285
"Exempting Municipal Service Area
Boards to the Open Meeting Act"
Sponsor Statement
House Bill 133 would give specific exemptions to local municipalities on the Open Meetings Act.
Currently, the Open Meetings Act (OMA) doesn't allow for Board Supervisors on the Road,
Safety and Assessment (RSA) board to ride in the same vehicle, because of the quorum statute
in OMA. For example, in the Mat -Su Borough, RSA is an advisory only position appointed by the
Mayor. These positions are strictly voluntary; with no power to contract or spend any of the
Borough's money.
Not only would this change incentivize local board members; which has been a problem filling,
but in the Mat -Su Valley, it is critical to get all the Supervisors together and brainstorm on how
best to solve Borough issues, without the cloud of the OMA.
Currently, in practice, if a board member found out something wrong with a road, he or she
does not have the ability to call others on the board to come look at said problem and discuss
solutions on solving the issue, because of the Open Meetings Act. This is a big problem for local
municipalities with an easy solution set forth in this bill.
Please join us in supporting HB 133.
House Dlstrlct 28 — Alaska At Its Best! Page 74 of 76
Borough Clerk's Report
REPRESENTATNE
JESSE SUMNER
Houm Disma 28
Rep. Jesse.Sumner@akleg.gov
h
SECTIONAL ANALYSIS
HB 133
AGENDA ITEM #5.a.
SESSION
State Capitol
120 E. 4th Street
Juneau. Alaska 99801-1182
Tel: (907) 465-4833
Toll Free: (800) 782-4833
INTERIM
600 E. Railroad Ave.. Suite I
Wasilla. Alaska 99654
(907) 373 6285
EXEMPTING MUNICIPAL SERVICE AREA BOARDS TO THE OPEN
MEETINGS ACT
Section I:
Just a small grammatical amendment AS 44.62.310(d)(5) from UPON to ON.
And
Removes a portion of AS 44.62.310(d)(8) to ultimately read "meetings of municipal service area boards
established under AS 29.35.450 — 29.35.490." This is the heart of the Bill that will give the power back to
local municipalities to function reasonable in deciding on how best to problem -solve and not be in
violation of the Open Meetings Act.
Section II:
If passed, this would take effect immediately under AS 01.10.0700.
House Dlstria 28 —Alaska At Its Bestl Page 75 of 76
Borough Clerk's Report
AGENDA ITEM #5.a.
Mina Ran
From: Andrew Traxler
Sent: Friday, April 14, 2023 5:41 PM
To: House Community and Regional Affairs
Subject: H8133
I wanted to comment my support for H8133. I am a road board member for RSA 21 Big Lake. The open meetings act is
very difficult for us on road boards.
With being on a road board it's imperative that we be able to communicate to other board members without violation.
We end up having only two of the members being aware of any given task or concern that comes up. If we could
communicate between us we would be much more effective to the community we serve. Many times on the road board
I serve that has five members, only Pat Daniels the primary and myself know what we are doing. Essentially it cause the
road board to only have two active members.
Other road boards only have two members they can not communicate at all.
Andrew Traxler
Papoose Milling
Sent from my iPhone
Page 76 of 76
Borough Clerk's Report
KODIAK ISLAND BOROUGH
Meeting Type: Date: b- 9 3023