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2023-05-25 Work SessionKodiak Island Borough Assembly Work Session Assembly Chambers, Thursday, May 25, 2023 Immediately Following The 6:30 p.m. Special Meeting Work Sessions are informal meetings of the Assembly where Assembly members review the upcoming regular meeting agenda packet and seek or receive information from staff. Although additional items not listed on the work session agenda are discussed when introduced by the Mayor, Assembly, or staff, no formal action is taken at work sessions and items that require formal Assembly action are placed on regular Assembly meeting agenda. Page 1. CITIZENS' COMMENTS 1-907-486-3231 or Toll Free 1-855-492-9202 (Limited To Three Minutes Per Speaker) 2. AGENDA ITEMS a. Interview Of Borough Assembly Applicants For the Assembly 4-14 Seat Vacated By Mr. Scott Arndt Agenda Item Report - Pdf b. FY2024 Budget Discussion 15-17 Agenda Item Report - Pdf Year-end Fund and Cash Balance Projections C. Discuss The Current Mayor and Manager Seats On The Different 18-67 Boards And Committees Agenda Item Report - Pdf 3. CLERK'S COMMENTS a. Borough Clerk's Report 68 2023-05-25 Borouah Clerk's Reaort 4. MANAGER'S COMMENTS a. Manager's Report 69-72 2023-05-25 Manager's Report 5. PACKET REVIEW a. PROCLAMATIONS • Proclamation Recognizing June As LGBTQIA+ Pride Month Page 1 of 72 • Proclamation Declaring June 11-17, 2023, Invasive Species Awareness Week RESOLUTIONS • Resolution No. FY2023-27 Authorizing The Borough Manager To Accept The Alaska Department Of Environmental Conservation (ADEC) State Revolving Fund Loan Amendment To The Existing SRF Clean Water Fund Loan No. 505041 Allowing For The Increase And Combining Of The Loan Amounts Creating Loan No. 505071 For The Leachate Treatment Plant Upgrade And Stage 3 Landfill Closure Project ORDINANCES FOR INTRODUCTION • Ordinance No. FY2023-02C An Ordinance Of The Assembly Of The Kodiak Island Borough Amending Ordinance No. FY2023-02, Fiscal Year 2023 Budget, By Amending Budgets To Account For Various Revenues That Are Over Budget, Providing For Additional Expenditures, And Moving Funds Between Projects • Ordinance No. FY2024-01 Receiving The 2023 Certified Real And Personal Property Tax Roll; Levying Ad Valorem Property Taxes For Tax Year 2023 Consisting Of An Areawide Tax, Women's Bay Fire Area Tax, A Women's Bay Road Service Area Tax, A Bay View Road Service Area Tax, A Tax In Fire Protection Service Area No. 1, A Monashka Bay Road Service Area Tax, A Tax In Service Area No. 1 Roads, A Woodland Acres Street Light Service Area, A Tax In The Service Area No. 2, A Tax In The KIB Airport Fire Service Area, A Tax In The Trinity Islands Street Light Service Area, And A Tax In The Mission Lake Tide Gate Service Area; Levying Commercial Aircraft Tax Providing For The Collection Of Taxes Due In 2023; And Setting The Date When Taxes Become Delinquent • Ordinance No. FY2024-02 Adopting The Budget For Fiscal Year 2024 And Appropriating From All Borough Funds OTHER ITEMS • Appointment To The Kodiak Island Borough Assembly • Administration Of Oath Of Office To Newly Appointed Assembly Member • Hiring A Bayside Fire Chief At A Salary Step Above The Manager's Authority 6. ASSEMBLY MEMBERS' COMMENTS 7. MAYOR'S COMMENTS Page 2 of 72 8. UPCOMING TRAVEL July 21-24 NACo Annual Conference and Exposition, Austin, Texas August 9-11, AML Summer Legislative Conference, Homer December 6-8, AML Annual Conference, Anchorage This meeting is open to the public and will be broadcast on the Borough's YouTube Channel. Meeting packets are available online. Please subscribe to get meeting notifications when meeting packets are published. For public comments, please call (907) 486-3231 or (855) 492-9202. Page 3 of 72 AGENDA ITEM #2.a. KODIAK ISLAND BOROUGH STAFF REPORT MAY 25, 2023 ASSEMBLY WORK SESSION SUBJECT: Interview Of Borough Assembly Applicants For the Assembly Seat Vacated By Mr. Scott Arndt ORIGINATOR: Nova M. Javier, MMC, Borough Clerk RECOMMENDATION: Assembly members to interview applicants. DISCUSSION: The Borough Clerk's office advertised the vacancy per Borough code on May 9 and May 19. The application acceptance period is from May 10 to May 24. As of 3:30 p.m. on Tuesday, May 23, 2023, applications were received from the following. This work session packet will be republished after 5 p.m. on May 24, 2023, if additional applications are received. • Ryan Sharratt • Steven Ames • Bo Whiteside • Rebecca Skinner ALTERNATIVES: FISCAL IMPACT: OTHER INFORMATION: KIBC 2.25.060(C). If less than 90 days remain in a term, the vacant seat shall not be filled. If a seat is declared vacant and more than 90 days remain in the term, then the clerk shall publish reasonable public notice of the vacancy and, for 14 days after the first publication thereof, receive applications from persons interested in being appointed to the vacant seat. The Assembly shall review the applications and may interview applicants. Not later than 30 days after the seat is declared vacant, the assembly shall appoint from among the applicants a qualified person to fill the vacant seat. KIBC 2.25.060(D). In appointing a person from among the applicants, the assembly shall utilize the voting procedures specified in KIBC 2.30.040(B) for the election of the deputy presiding officer. Kodiak Island Borough Page 4 of 72 Interview Of Borough Assembly Applicants For the Assembly Seat Vacated B... General Information (Please Print Clearly) AGENDA ITEM #2.a. MAY 15 2023 BOROUGH CLERK'S OFFICE KODIAK, ALASKA Ryan B. Sharratt , am a qualified voter and declare myself to have resided in the Kodiak Island Borough for at least one year at the time of filing. My current residence address is: 3703 Woodland Drive, Kodiak, AK 99615 I have been a resident of the Kodiak Island Borough since 1979-1998 & 2008 - Present My full mailing address is: PO Box 753: Kodiak, AK 99615 CERTIFICATION I, the undersigned, certify that the information in this form is true and complete, and that I meet the specific residency and citizenship requirements of this office. Once appointed I certify that I will be filing an Alaska Public Officials Financial Disclosure Form. (For office use only) Cell phone: 907.942.5544 Work phone: 907.486.2960 Email: Ryan @Rya nSharratt. Com Subscribed and sworn Notary this $s day of rnLV , Zo23 Page 2 of 3 Interview Of Borough Assembly Applicants For the Assembly Seat Vacated B... ., ' NOTARy'•^ �'•, �9AUBLlG�P,� OF AAP�'',� y,,''`i, • EX'S��J�,JC Rev. 10/22 nj Page 5 of 72 AGENDA ITEM #2.a. ASSEMBLY APPLICATION A letter of interest may be attached but is not required. Attach any documentation that you believe is relevant for the evaluation of your application. This application will be made available to the public. Name: Ryan B. Sharratt Residence Address: 3703 Woodland Drive; Kodiak, AK 99615 Mailing Address: PO Box 753: Kodiak, AK 99615 Are you a property owner in Kodiak? Yes Occupation: Self -Employed Work Phone: 907.486.2960 Cell Phone: 907.942.5544 Education: Associates of Applied Science (A.A.S.) - Occupational Health & Safety Bachelor of Science (B.S.) - Occupational Health & Safety, Minor in Environmental Sciences Master of Science (M.S.) - Leadership, Emphasis in Organizational Leadership Service Organization(s) Membership: Alaska State Defense Force. American Society of Safety Prof. Board of Certified Safety Professionals, Institute of Hazardous Materials Managers, American Legion National Safety Council, National Academy of Sports Medicine, Walden University of Leadership Business and Professional Positions: Certified Safety Professional (CSP), Certified Hazardous Materials Manager (CHMM), Risk Assessor, Awardee of The National Society of Leadership and Success. Special Interests: Business, Investments, Education, Volunteering, Economics, Traveling, Research Small Business consulting for others, Contract Management/Procurement. Statement: I was born and raised in Kodiak leaving for the Army and an education, my wife and I have chosen Kodiak to raise our kids. As a self-employed entrepreneur, I feel it is important to find efficiency with the tax paver dollars while ensuring public interests are maintained within a fine balance of capabilities of our government staff. Our strategic direction today will have ripple effects of tomorrow, we must take this responsibility with caution and optimism as tomorrow needs to be better than today. Page 3 of 3 Rev. 10/22 nj Page 6 of 72 Interview Of Borough Assembly Applicants For the Assembly Seat Vacated B... AGENDA ITEM #2.a. General Information (Please Print Clearly) I, UC— b H /9- N E ,�; , am a qualified voter and declare myself to have resided in the Kodiak Island Borough for at least one year at the time of /filing. My current residence address is: 30 L' f /�'r-// fi V I have been a resident of the Kodiak Island Borough since 1 L? ! / My full mailing address is: P6 ad �( Z �Zy Ko Q oT /q -lc C' 7P - CERTIFICATION I, the undersigned, certify that the information in this form is true and complete, and that I meet the specific residency and citizenship requirements of this office. O*aointed I blic Officials Financial Disclosure Form. (For office use only) NOW � Witani�s ��igana ure 2 Voter 'l� #: Cell phone: ° 7-l - 4 /c(— 12 / L� Work phone: Email: & Olaska l , e-,O�y Subscribed and sworn before me�(j�s,! day of 'LoZ3 ,•�` Tq, Nota = = _ O 3 '',U) 'y eLIG ; Expires Mal" Page 2 of 3 MAY 1 3 2023 BOROUGH CLERK'S OFFICE KODIAK, ALASKA Page 7 of 72 Interview Of Borough Assembly Applicants For the Assembly Seat Vacated B... AGENDA ITEM #2. a. ASSEMBLY APPLICATION A letter of interest may be attached but is not required. Attach any documentation that you believe is relevant for the evaluation of your application. This application will be made available -- tw�o the public. Name: 5r- VE-1p)l fl Ti�ES Residence Address: 304( w 1' 0 Mailing Address: i'D g� Z- Zq Are you a property owner in Kodiak? T J Occupation: C -C -67RJCrltV k gtrs Work Phone: Cell Phone: qG J�t 6-31 /Z /q Education: 96 -TN M44114(-r-,ME/VI Service Organization(s) Membership: Etk / OPP #01E4-17CA1 G E6-rO/4 Z'_ NA UE gEEA/ goAtU M OAMU e or- Sp,64�. 0bYM P-.-+- 6� N NAO.T: � i}T f -4e HUnt >9N-�r-TV -�d-/ twx Business and Professional Positions: f�jC�/U)f}6�V J"c K -ocAz- ow MWlcz��ss - x'� k0,0zfi7L pdf Special Interests: Statement: 14s Q�Ekl 1000%, 76 ME FDR �b +- yE � S . --f 70 gC— i�GT-�llE z,V 1<0 R is Y4 u C01v zso- Uw �Ow tr Page 3 of 3 Page 8 of 72 Interview Of Borough Assembly Applicants For the Assembly Seat Vacated B... AGENDA ITEM #2.a. General Information (Please Print Clearly) Bo R. Sedillo Whiteside_ am a qualified voter and declare myself to have resided in the Kodiak Island Borough for at least one year at the time of filing. My current residence address is: 3742 Gull Drive I have been a resident of the Kodiak Island Borough since 201 6 My full mailing address is: 3742 Gull Drive, Kodiak, AK 99615 CERTIFICATION I, the undersigned, certify that the information in this form is true and complete, and that I meet the specific residency and citizenship requirements of this office. Oncea ointed, I certif that I will be filing an Alaska Public Officials Financial Disclosure Form. (For office use only) A pp�irrc Voter #: Cell phone: 907-512-9088 Work phone: 907-512-9088 Email: bowhiteside80@gmail.com Subscribed and sworn before me this 234day of yid , . Page 2 of 3 NOTTJ ARY; ;•.PLIC: ,F �` '••'ha, Dina Q- lF OF MAY 2 3 2023 — BOROUGH CLERK'S OFFICE KODLAK ALASKA► Page 9 of 72 Interview Of Borough Assembly Applicants For the Assembly Seat Vacated B... AGENDA ITEM #2.a. ASSEMBLY APPLICATION A letter of interest may be attached but is not required. Attach any documentation that you believe is relevant for the evaluation of your application. This application will be made available to the public. Name: Bo R. Sedillo Whiteside ResidenceAddress:3742 Gull Drive Mailing Address:same Are you a property owner in Kodiak? Yes Occupation: Program Management Work Phone: 907-512-9088 cell Phone: 907-512-9088 Education: B.S. Zoology(Biology focus)/Botany A.A. Liberal Arts (General Education) Service Organization(s) Membership: Business and Professional Positions: Special Interests: Hiking, camping, fishing, gardening, and enjoying time with friends and family. Statement: I would like to offer my help to the Borough and Assembly by leveraging my experience in project and program management to provide a fresh perspective on borough budget and procurement processes. I will work towards the goals of anchieving positive progress for more affordable housing for all residents, ensuring health care facilities and service areas meet the needs of the community, and to revisit borough code that only benefits the few, while coming at a negative cost to the many. Safety, prosperity, and the needs of the many will come before special interest groups and I will take a neutral approach to spending measures. Page 3 of 3 Page 10 of 72 Interview Of Borough Assembly Applicants For the Assembly Seat Vacated B... AGENDA ITEM #2.a. General Information (Please Print Clearly) Rebecca Skinner , am a qualified voter and declare myself to have resided in the Kodiak Island Borough for at least one year at the time of filing. My current residence address is: 352 Lilly Drive I have been a resident of the Kodiak Island Borough since 2013 & 34 yrs total My full mailing address is: PO BOX 2280, Kodiak, AK 99615 s s rt rt rt s rt rt w w w w w r rt rt rt rt w rt w w w rt* rt* s rt s s s r rt r s rt r r r w w r* rt r* r rt s rt r r rt* rt rt r r r r rt s rt CERTIFICATION I, the undersigned, certify that the information in this form is true and complete, and that I meet the specific residency and citizenship requirements of this office. Once ap ointed, I certif t I will a filin an Alaska Public Officials Financial Disclosure Form. (For office use only) Cell phone: Work phone: _ Email: SkA� Subscribed and sworn befor this Wf day of NotaryLb NOTARY 9 OF A- 00 I NwI4,11 N 111N��,, Page 2 of 3 ORM MAY 2 1 2023 1 y� BOROUGH CLERKS OFFICE KODlAKNAM Page 11 of 72 Interview Of Borough Assembly Applicants For the Assembly Seat Vacated B... AGENDA ITEM #2.a. ASSEMBLY APPLICATION A letter of interest may be attached but is not required. Attach any documentation that you believe is relevant for the evaluation of your application. This application will be made available to the public. Name: Rebecca Skinner Residence Address: 352 Lilly Drive Mailing Address: PO Box 2280 Are you a property owner in Kodiak? NO Occupation: Attorney & Executive Work Phone: 907-654-9888 Cell Phone: Education: Dartmouth College -BA; Vermont Law School-JD/MSEL UNC Chapel Hill Kenan-Flagler Business School -MBA Service Organization(s) Membership: Kodiak Morning Rotary; Kodiak Aleutians Regional Advisory Council to Federal Subsistence Board Alaska Department of Fish and Game Kodiak Advisory Committee member Business and Professional Positions: Vice President -United Fishermen of Alaska; Vice President Marine Conservation Alliance; member Alaska Seafood Marketing Institute Whitefish Committee Executive Director -Alaska Whitefish Trawlers Association; American Fisheries Advisory Committee Special Interests: Beadwork, hiking, kayaking Statement: I was born and raised in Kodiak and am passionate about Kodiak's future and continue health. I served six years on the Assembly, understand the business of the KIB, and have experience as a productive member of the KIB Assembly. As such I will be able to hit the ground running with a small learning curve, which is relevant and important with this short-term appointment. I believe in public service, and want to continue giving back to Kodiak. Thank you for your consideration! Page 3 of 3 Page 12 of 72 Interview Of Borough Assembly Applicants For the Assembly Seat Vacated B... AGENDA ITEM #2.a. Kodiak Island Borough OFFICE of the CLERK 2023 Calendar Filling A Vacant Assembly Member Seat Accept resignation and declare the seat May 4 vacant with an effective date of May 5, 2023, at 12:01 a.m. Advertise in the paper May 9 and May 19 The clerk shall publish reasonable public notice of the vacancy. Application Acceptance Period May 10 to May 24 For 14 days after the first publication thereof, receive applications from persons interested in being appointed to the vacant seat. Clerk to distribute interview packets May 24 (Assembly members to pick up at the The Assembly shall review the applications Clerk's office) Interview applicants May 25 During the Work Session The Assembly may interview applicants Interview and rate sheets to be turned in to May 30 Clerk for tally Review and decide on applicant June 1 Regular Meeting (May convene into executive session) Appointment and Oath Taking June 1 or schedule a special meeting by June 3 Not later than 30 days after the seat is June 4 deadline for appointment declared vacant, the assembly shall appoint from among the applicants a qualified person to fill the vacant seat. Page 1 of 2 Page 13 of 72 Interview Of Borough Assembly Applicants For the Assembly Seat Vacated B... AGENDA ITEM #2.a. Section 2.25.060 Declaring and Filling Vacancies 2.25.060(C). If less than 90 days remain in a term, the vacant seat shall not be filled. If a seat is declared vacant and more than 90 days remain in the term, then the clerk shall publish reasonable public notice of the vacancy and, for 14 days after the first publication thereof, receive applications from persons interested in being appointed to the vacant seat. The assembly shall review the applications and may interview applicants. Not later than 30 days after the seat is declared vacant, the assembly shall appoint from among the applicants a qualified person to fill the vacant seat. 2.25.060(D). In appointing a person from among the applicants, the assembly shall utilize the voting procedures specified in KIBC 2.30.040(B) for the election of the deputy presiding officer. Section 2.30.040 Organization and deputy presiding officer. B. Election of the deputy presiding officer of the assembly shall be in the following manner: 1. As the first order of new business, nominations for deputy presiding officer shall be opened. 2. Nominations may be made by any member of the assembly. 3. At the close of nominations, a ballot shall be taken. The clerk shall distribute, collect, and with the assistance of one other person, tally the ballots. The clerk shall announce the results. 4. A majority vote of the assembly shall be required for election. 5. If no majority is cast for any candidate or candidates, the candidate with the fewest ballots shall be dropped from the list of candidates until there are two remaining and balloting shall continue until one candidate is elected. In case of an ultimate tie vote of the assembly, the mayor may vote. 2.30.070(F). The vote upon any question shall be "ayes" and "noes" and shall be recorded in the journal of the assembly. In the case where only six members of the assembly are present and there is a three/three tie vote of the assembly, the mayor may vote. No resolution, ordinance or motion before the assembly shall be valid unless affirmed or denied by a majority of the votes to which the assembly is entitled on the question. Page 2 of 2 Page 14 of 72 Interview Of Borough Assembly Applicants For the Assembly Seat Vacated B... AGENDA ITEM #2.b. KODIAK ISLAND BOROUGH STAFF REPORT MAY 25, 2023 r ASSEMBLY WORK SESSION SUBJECT: FY2024 Budget Discussion ORIGINATOR: RECOMMENDATION: The Assembly will continue its discussion of the FY2024 budget. DISCUSSION: The budget, budget message, and supporting documents are a matter of public record and are made open to public inspection by anyone. On or before the first of April of each year, the manager submits the budget and capital program to the assembly. The budget and budget message contains the proposed appropriation and tax levy ordinance. The budget is adopted no later than the tenth of June prior to the beginning of the budget year. Should the assembly take no action or prior to such day, the budget, as submitted, is deemed to have been finally adopted by the assembly. Budget Documents are available on the Kodiak Island Borough website, meetings page Linkto the May 11, 2023, Work Session Linkto the April 27, 2023, Work Session Link to the April 13, 2023, Work Session Link to the March 25, 2023, Assembly Budget Work Session Link to the March 23, 2023, Joint Work Session with KIB School District Board ALTERNATIVES: FISCAL IMPACT: OTHER INFORMATION: Kodiak Island Borough FY2024 Budget Discussion Page 15 of 72 Kodiak Island Borough Year-end Fund and Cash Balance Projections As of 05/22/2023 AGENDA ITEM #2.b. 05/24/2023 dlc General Fund (1 fund) - Operating fund for the Borough. Used to account for all financial resources of the government except for those required to be accounted for in another fund. Departments in this fund are Assembly, Assessing, Clerks, Community Development, Engineering & Facilities, Finance/IT and the Manager. Plus: Current Fund Balance Less: KIBC Less: Unspent Budgeted Expenses Unreceived Less: Unspent 3.05.080 Projected Year -End Current Fund Budgeted Budgeted Reserve Available Fund Fund Balance Income Expenses Requirements Balance 100 $ 15,941,646 $ 389,921 $ 7,951,906 1 $ 3,039,636 $ 5,340,025 General Fund received $5,879,272 of School Bond Debt Reimbursements per Ordinance FY2023-028 Special Revenue Funds (19 separte funds) - Used to account for the proceeds of specific revenue sources that are legally restricted to expenditures for the specified purposes. Fund Current Fund Balance Plus: Unreceived Budgeted Income Less: Unspent Budgeted Expenses Less: KIBC 3.05.080 Reserve Requirements Projected Year -End Available Fund Balance 201 $ 602,149 $ 17,622 $ 755,759 $ 75,000 $ (210,988) 210 $ 1,338,547 $ 15,366 $ 32,940 $ - $ 1,320,973 220 $ 775,807 $ 428,614 $ 531,945 $ $ 672,476 234 $ 22,824 $ - $ - $ - $ 22,824 240 $ 72,970 $ - $ 31,043 $ - $ 41,927 242 $ 1,053,012 $ - $ 146,584 $ $ 906,428 243 $ 6,059 $ - $ - $ $ 6,059 244 $ 240,138 $ - $ 36,682 $ $ 203,456 246 $ 34,341 $ - $ - $ $ 34,341 250 $ 1,074,673 $ - $ 263,896 $ $ 810,777 252 $ 751,920 $ 1,800 $ - $ $ 753,720 254 $ 52,165 $ - $ - $ $ 52,165 260 $ 20,871 $ - $ 1,029 $ - $ 19,842 261 $ 31,174 $ - $ 716 $ - $ 30,458 262 $ 60,077 $ - $ 876 $ $ 59,201 273 $ 42,321 $ - $ - $ $ 42,321 *276 $ 39,888,109 $ - $ - $ $ 39,888,109 277 $ 88,645 $ - $ $ - $ 88,645 278 $ 54,215 $ - $ $ - $ 54,215 $ - * Includes a GASB Mark -to Market adjustment required on investments. Page 16 of 72 FY2024 Budget Discussion AGENDA ITEM #2.b. Debt Service Funds (1 fund) — Used to account for the accumulation of resources and payment of principal and interest on long-term obligations such as General Obligation Bonds. Enterprise Funds (6 separate funds) — Used to account for business -type activities. These activities are primarily funded by user fees or charges. Fund Current Cash Balance Plus: Less: Unspent Budgeted Expenses Less: KIBC Projected Year -End Available Cash Balance *530 $ 2,953,315 Unreceived Less: Unspent 3.05.080 Projected Available *540 Current Fund Budgeted Budgeted Reserve Year -End Fund Fund Balance Income Expenses Requirements Balance 300 $ 159,203 1 $ 354,588 $ 3,150 1 $ 275,000 1 $ 235,641 Enterprise Funds (6 separate funds) — Used to account for business -type activities. These activities are primarily funded by user fees or charges. Fund Current Cash Balance Plus: Unreceived Budgeted Income Less: Unspent Budgeted Expenses Less: KIBC 3.05.080 Reserve Requirements Projected Year -End Available Cash Balance *530 $ 2,953,315 $ 1,974,823 $ 2,735,340 $ 3,956,974 $ (1,764,176) *540 $ 5,063,301 $ 115,356 $ 1,340,422 $ - $ 3,838,235 *545 $ 2,455,947 $ 83,136 $ 1,049,277 $ - $ 1,489,806 *555 $ 2,117,992 $ 57,982 $ 1,340,422 $ - $ 835,552 *556 $ 128,767 $ 4,098 $ 81,062 $ - $ 51,803 560 $ - $ 89,379 $ 89,379 1 $ - $ - * Includes a GASB adjustment required on enterprise funds. Page 17 of 72 FY2024 Budget Discussion AGENDA ITEM #2.c. KODIAK ISLAND BOROUGH STAFF REPORT MAY 25, 2023 ASSEMBLY WORK SESSION SUBJECT: Discuss The Current Mayor and Manager Seats On The Different Boards And Committees ORIGINATOR: Nova M. Javier, MMC, Borough Clerk RECOMMENDATION: Assembly to decide whether to vacate the seats and appoint new assembly representatives to the seats on the different boards and committees. DISCUSSION: On May 4, 2023, the Assembly unanimously appointed Mr. Scott Arndt to the position of Mayor. The following lists the current seats that Mr. Arndt was appointed to and the current code requirements. Architectural Review Board Health Facilities Advisory Board Borough Lands Committee (Inactive Board) School District Facilities Review Committee Cook Inlet RCAC Service Area No. 1 Board KIBC 2.125.030 requires an Assembly member to serve as an ex -officio members Resolution No. FY2023-20 requires appointments of three assembly members Initially appointed as an assembly representative and moved Mr. Arndt to the Mayor's seat on the committee Unknown whether the mayor can serve - there are no by-laws for this committee Municipal Directors shall be appointed by each of the municipalities KIBC 7.20.020 (C) allows service area board members to hold other compensated borough office or borough employment *Mr. Arndt served on the City of Kodiak and Kodiak Island Borough Cooperative Relations Committee. The Committee was in effect until December 31, 2022. *Mr. Arndt also served on the Solid Waste Advisory Board Subcommittee. Note: Discuss sometime in the future if the Assembly wishes to document the formation of this committee. Kodiak Island Borough Discuss The Current Mayor and Manager Seats On The Different Boards And Page 18 of 72 AGENDA ITEM #2.c. KODIAK ISLAND BOROUGH STAFF REPORT MAY 25, 2023 ASSEMBLY WORK SESSION Manager Aimee Williams vacated her mayoral seat on April 30, 2023, and these are the seats that that she held: Emergency Services Council Seat will be assumed by Mayor Scott Arndt Borough Lands Committee (Inactive Board) Seat will be assumed by Mayor Scott Arndt SWAMC Board Seat Prince Williams Sound RCAC ALTERNATIVES: FISCAL IMPACT: OTHER INFORMATION: Kodiak Island Borough To be discussed by the Assembly To be discussed by the Assembly Discuss The Current Mayor and Manager Seats On The Different Boards And Page 19 of 72 AGENDA ITEM #2.c. CONFIRMED The Mayoral Appointments Of Assembly Member Representatives To Different Boards And Committees As Follows: Architectural Review Board Assembly Member Scott Arndt Borough Lands Committee Assembly Assembly Member Scott Arndt Member Jared Griffin Emergency Services Council Mayor Aimee Williams Joint Building Code Review Committee Assembly Member Geoffrey Smith Kodiak College Council Assembly Member Larry Ledoux Kodiak Fisheries Work Group Assembly Griffin Assembly Member James Turner/ Jared Member Joseph Delgado Kodiak Fisheries Advisory Committee Assembly Member James Turner Parks And Recreation Committee Assembly Member Larry Ledoux Providence Health System Service Area Assembly Member Geoffrey Smith School District Budget Advisory Committee Assembly Member Scott Smile School District Facilities Review Committee Assembly Member Scott Arndt School District Strategic Planning Committee Assembly Member Joseph Delgado Solid Waste Advisory Board Assembly Member Scott Smile CIRCAC Board Seat Assembl Member Scott Arndt SWAMC Board Seat Mayor Aimee Williams PWSRCA Council Seat Mayor Aimee Williams Page 20 of 72 Discuss The Current Mayor and Manager Seats On The Different Boards And ... AGENDA ITEM #2.c. KODIAK ISLAND BOROUGH ARCHITECTURAL/ENGINEERING REVIEW BOARD BUILDING CODE BOARD OF APPEALS NAME TERM CONTACT NO. EMAIL 1 Jerrol Friend (Chair) 1950 Mill Bay Rd. 2023 (907) 539-1975 907 486-9308/1975 Jerrol(cDfriendcontractors. corn 2 Jon Melin 2011 Mill Bay Road #2 2024 (907) 539-1589 Jon. premierCcDalaska.net 3 Tyler Swanson 473 Curlew Way 2023 (907) 512-5568 907 481-1636 tys(&kiha.org 4 Jascha Zbitnoff (Vice -Chair) PO Box 9012 2025 (907) 942-3215 iascha(cD_brechan.com 5 2023 6 2024 7 2025 NON-VOTING EX-OFFICIOS 1 Dave Conrad Interim Borough Manager or Designee (907) 486-9310 dconrad(cDkodiakak.us 2 Scott Arndt Assembly member (414) 791-3745 907 481-3745 Call instead of email 3 Cindy Mika School District Superintendent or Designee Cyndy.mika(o)kibsd.org 4 Duncan Fields School Board Representative (907) 317-5959 (907) 486-6393 907 486-8835 Dfields8925(aDgmail. com STAFF Dave Conrad E&F Director 907 486-9340 dconrad kodiakak.us LEGISLATION: Kodiak Island Borough Code 2.125 Architectural/Engineering Review Board Kodiak Island Borough Code 15.45 Building Code Board of Appeals By Laws Adopted and Ratified on September 2, 2010 4-k��ea�2sl�3o RAc�w�asa�asser�y��'� Vt Rev. by IA On: 01/23/2023 Page 21 of 72 Discuss The Current Mayor and Manager Seats On The Different Boards And ... AGENDA ITEM #2.c. Ch. 2.125 Architectural/Engineering Review Board i Kodiak Island Borough Code Pagel of 2 Chapter 2.125 ARCHITECTURAL/ENGINEERING REVIEW BOARD Sections: 2.125.010 Established. 2.125.020 Terms of office. 2.125.030 Qualifications. 2.125.040 Responsibilities. 2.125.050 Organization. * Editor's note: Ord. FY2021-41 reestablishes the architectural/engineering review board effective midnight May 20, 2021, through December 31, 2024. 2.125.010 Established. There is established the architectural/engineering review board, which shall consist of seven voting members, to be appointed by the mayor. The board shall be subject to the provisions of Chapter 2.100 KIBC. [Ord. 2006-04 §2; Ord, 02-15 §2, 2002; Ord. 99-09 §2,1999; Ord. 98-02 §8,1998; Ord. 96-16 §2,1996; Ord. 95-03 §2,1995; Ord. 93-61 §2,1993; Ord. 87-33-0 §2,1987. Formerly §2.45.010]. 2.125.020 Terms of office. Appointed members of the board shall serve a term of three years. The membership of the board, other than borough officials, and their terms of office shall continue as they existed on October 15,1987. [Ord. 87-33-0 §2, 1987. Formerly §2.45.020]. 2.125.030 Qualifications. Seven members of the board shall be residents and qualified voters of the borough and shall have an interest and a wide range of experience in engineering, architecture, building, plumbing, roofing, electrical installation, and other related fields involving the building business. The manager, assembly member representative, school district superintendent, or their designees, and a school board representative shall be nonvoting ex officio members of the board and may participate in all discussions. [Ord. FY2013-08 §2, 2013; Ord. 98-02 §8,1998; Ord. 95-03 §2, 1995; Ord. 87-33-0 §2,1987. Formerly §2.45.030]. The Kodiak Island Borough Code is current through Ordinance FY2023-17, passed April 20, 2023. Page 22 of 72 Discuss The Current Mayor and Manager Seats On The Different Boards And ... AGENDA ITEM #2.c. Ch. 2.125 Architectural/Engineering Review Board i Kodiak Island Borough Code Page 2 of 2 2.125.040 Responsibilities. The board is empowered to: A. Review all architectural and engineering proposals and design drawings for borough -owned buildings and publicly funded projects, evaluate and propose improvements to specifications and drawings, and evaluate the list of proposed architects and forward a recommendation. A plan review schedule shall be established with the architect, which takes into consideration the limited building season available in Kodiak; B. Evaluate all comments, suggestions, and recommendations from the building administration on proposals for borough and other publicly funded buildings and forward written comments to the assembly; C. Hold a public meeting before presenting the final recommendation to the assembly; D. Forward final recommendations to the assembly; E. Receive notice of all change orders that are executed on building projects. The board shall review all changes to borough -owned buildings and publicly funded projects for the purpose of possible inclusion in future building projects; and F. Evaluate completed projects, prior to the one-year warranty inspection, on the basis of quality of workmanship, cost of project relative to its original budget, and performance of the architect and the general contractor to prepare a written report for presentation to the assembly. [Ord. 97-20 §2, 1997; Ord. 95-03 §2, 1995; Ord. 87-33-0 §2, 1987. Formerly §2.45.040]. 2.125.050 Organization. The board shall designate its chair and vice -chair at the first meeting of the calendar year and shall hold at least one meeting quarterly unless projects demand more frequent meetings. [Ord. 87-33-0 §2,1987. Formerly §2.45.0501. The Kodiak Island Borough Code is current through Ordinance FY2023-17, passed April 20, 2023. Disclaimer: The borough clerk's office has the official version of the Kodiak Island Borough Code. Users should contact the borough clerk's office for ordinances passed subsequent to the ordinance cited above. Qorotgh Website: www.kodiakak.us Borough Telmhh4ne:OW 49-9300 Code Publishing Company, A General Code Companv The Kodiak Island Borough Code is current through Ordinance FY2023-17, passed April 20, 2023. Page 23 of 72 Discuss The Current Mayor and Manager Seats On The Different Boards And ... Ch. 15.45 Building Code Board of Appeals I Kodiak Island Borough Code Chapter 15.45 BUILDING CODE BOARD OF APPEALS Sections: 15.45.010 Composition. 15.45.020 Administrative jurisdiction. 15.45.010 Composition. AGENDA ITEM #2.c. 1 of 2 A. The building code board of appeals shall consist of seven members who are qualified by experience and training to pass upon matters pertaining to building construction. All seats shall be filled by current members of the architectural review board. Appointments will be made in accordance with the provisions of Chapter 2.100 KI BC. B. The borough manager or designee shall be an ex officio member of the board. C. All appointees shall serve at the pleasure of the appointing authority. D. The members of the board shall be appointed for staggered three-year terms. E. Four members of the board of appeals shall constitute a quorum for the transaction of any business. For any affirmative action on quasi-judicial matters by the board of appeals, there must be a concurring vote of four members. [Ord. 98-24 §2,1998; Ord. 89-02-0 §2,1989; Ord. 84-61-0 §10, 1984; Ord. 84-42-0 §2,1984. Formerly §15.36.0101. 15.45.020 Administrative jurisdiction. A. The duties of the board shall be as stated in the adopted building codes including the building, mechanical, plumbing, and electrical codes. B. The building code board of appeals by resolution may adopt rules consistent with this title to implement, interpret, or make specific its provisions. Copies of all rules adopted under this subsection shall be available to the public in the offices of the building official and the borough clerk. C. The board shall hear and decide appeals from the actions of administrative officials relating to building regulations under this title. The board may determine the suitability of alternate materials and methods of construction and provide for reasonable interpretation of the provisions of this title. D. The board shall also recommend such amendments to this title as may be necessary. The Kodiak Island Borough Code is current through Ordinance FY2023-17, passed April 20, 2023. Page 24 of 72 Discuss The Current Mayor and Manager Seats On The Different Boards And ... AGENDA ITEM #2.c. Ch. 15.45 Building Code Board of Appeals i Kodiak Island Borough Code Page 2 of 2 E. The board of appeals is the final appellate board of the borough for matters heard by it. [Ord. FY2006-02 §12, 2005; Ord. 84-42-0 §2,1984. Formerly §15.36.020]. The Kodiak Island Borough Code is current through Ordinance FY2023-17, passed April 20, 2023. Disclaimer: The borough clerk's office has the official version of the Kodiak Island Borough Code. Users should contact the borough clerk's office for ordinances passed subsequent to the ordinance cited above. Borough Website: ZMN.kodiakak.us Borough Telephone: (907)4a6-9300 Code Publishing Company. A General fade Company The Kodiak Island Borough Code is current through Ordinance FY2023-17, passed April 20, 2023. Page 25 of 72 Discuss The Current Mayor and Manager Seats On The Different Boards And ... AGENDA ITEM #2.c. KODIAK ISLAND BOROUGH HEALTH FACILITIES ADVISORY BOARD NAME TERM ENDS CONTACT NO. EMAIL 1 Scott Arndt Assembly Member Annual Appointment (414) 791-3745 Please call instead of email 2 Jared Griffin Assembly Member Annual Appointment (907) 942-1903 Jarred.giffin(c)-kibassembly.org 3 Geoffrey Smith Assembly Member Annual Appointment (907) 942-7277 Geoffrey. smith(a)kibassembly.org 4 Aimee Williams Borou h Manager With Office 5 Dave Conrad E&F Director With Office (907) 486-9340 dconrad(c-)kodiakak.us STAFF: The Borough manager or designee shall provide administrative assistance for this board. LEGISLATION: Resolution No. FY2023-20, Establishing a Health Facilities Advisory Board This board shall remain active for a year (February 2, 2024) unless extended by resolution of the Assembly. 11 1V WWda� Rev. by IA On: 05/01/2023 Page 26 of 72 Discuss The Current Mayor and Manager Seats On The Different Boards And ... L 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 AGENDA ITEM #2.c. KODIAK ISLAND BOROUGH RESOLUTION NO. FY2023-20 A RESOLUTION OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH ESTABLISHING A HEALTH FACILITIES ADVISORY BOARD (HFAB) WHEREAS, the Health Facilities Advisory Board (HFAB) is established for the purpose of reviewing, evaluating, developing, and issuing criteria requirements used in the planning, design, construction, operation, and maintenance of Providence health care facilities in Kodiak; and WHEREAS, HFAB's major focus is in developing generic standards to provide continuity and consistency in Providence's health care facilities; and WHEREAS, recommendations by the HFAB will be documented and based on past experience, sound judgment, deductive risk management, strategic planning for the future, suitability for standardization, inspection regulatory requirements, compliance with medical standards, and medical regulations. NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH that a Health Facilities Advisory Board is established as follows: 1: Purpose. Act in an advisory capacity to the Borough Assembly. on 2: Membership/Quorum. The Health Facilities Advisory Board shall consist of three assembly members appointed by the Mayor. Initial appointees are Assembly members Scott Arndt, Jared Griffin, and Geoffrey Smith and subsequent appointees will be made during annual appointments of assembly members to different boards, committees, and commissions. The manager and the Engineering and Facilities Director shall hold regular seats on the Board. lection 3: Powers/Duties. The board shall serve in an advisory capacity to the Assembly with regards to the health facilities capital projects. In that capacity the board is required to meet with hospital administrator and/or designees. The board shall not have direct power to affect policy determinations, but it shall make recommendations to the Assembly and administration affecting matters related to the hospital and health facilities. on 4: Structure. The board shall elect a chairperson at its first meeting annually. 5: Agenda Setting/Meeting Materials. The Chairperson with the E&F Director shall set the agenda. No business may be transacted or considered that is not on the agenda. The board shall adhere to the Alaska Open Meetings Act and follow the general practices of the Borough regarding public meetings including but not limited to parliamentary procedures, posting meeting notices, and technology use. Resolution No, FY2023-20 Page 1 of 2 Page 27 of 72 Discuss The Current Mayor and Manager Seats On The Different Boards And ... 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 AGENDA ITEM #2.c. Section 6: Meetings Frequency: The board shall meet at least quarterly. Agenda packets and minutes shall be kept per the Borough's records retention schedule. Section 7: Administrative Assistance. The Borough manager or his designee shall: 1. Furnish the board with copies of all requested documents and other information necessary or reasonably related to the performance of board functions. 2. Provide the board with such supplies, meeting space, and administrative assistance. 3. Transmit all recommendations and other communications from the board to the Assembly. 8: Duration. The board shall be remain active for one year unless extended by the Assembly by resolution. ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THIS SECOND DAY OF FEBRUARY, 2023 KODIAK ISLAND BOROUGH y -u- v-1, a wlr Aimee Williams, Mayor VOTES: Ayes: Delgado, Griffin, LeDoux, Smiley, Smith, Turner Absent: Arndt ATT T: Nova$A. Javier, MMC, Bor ugh Clerk Resolution No. FY2023-20 Page 2 of 2 Page 28 of 72 Discuss The Current Mayor and Manager Seats On The Different Boards And ... AGENDA ITEM #2.c. AAA H �Og�) KODIAK ISLAND BOROUGH BOROUGH LANDS COMMITTEE NAME TERM ENDS CONTACT NO. EMAIL 1 Scott Arndt (Mayor) 10/2023 1-414-791-3745 Call instead of email Scott Brandt -Erichsen Mayor Room 234 Officer Kodiak, AK 99615 2 Assembly Member Yearly KIB Staff Representative Phone: (907) 225-4131 (907) 486-9360 Fax: (907) 486-9391 Appoint ent Community Development nlavier kodiakak.us 3 Assembly member Yearly Director Appoint ent U.S.C.G. Representative 4 P&ZC-B Yearly (alternate) Appoint ent Assistant Facilities Engineer 5 P&ZC-C Yearly City of Kodiak Yearly Appointment Representative Recommendation 6 ANCSA Representative 5 (907) 486-6745 danderson.nok(a)_amail.com David Anderson 907) 486-3606 Recommendation PO Box 1952 Kodiak, AK 99615 7 At Large Seat EX -OFFICIO MEMBERS 1 KIB Staff Representative Borough Attorney Ms. Aimee Williams Nova M. Javier, MMC Keene & Currall Resource Management 710 Mill Bay Road Scott Brandt -Erichsen Room 126 Room 234 Officer Kodiak, AK 99615 Kodiak, AK 99615 Ketchikan, Alaska 99901 2 KIB Staff Representative Phone: (907) 225-4131 (907) 486-9360 Fax: (907) 486-9391 Fax: (907) 225-0540 Community Development nlavier kodiakak.us S.brandt-erichsen(a)keenecurrall.com Director 3 U.S.C.G. Representative (alternate) Assistant Facilities Engineer 4 City of Kodiak Yearly Representative Recommendation 5 City Council Member Yearly Recommendation STAFF: Borough Manager Borough Clerk Borough Attorney Ms. Aimee Williams Nova M. Javier, MMC Keene & Currall 710 Mill Bay Road 710 Mill Bay Road Scott Brandt -Erichsen Room 126 Room 234 540 Water Street, Suite 302 Kodiak, AK 99615 Kodiak, AK 99615 Ketchikan, Alaska 99901 Phone: (907) 486-9340 Phone: (907) 486-9312 Phone: (907) 225-4131 Fax: (907) 486-9374 Fax: (907) 486-9391 Fax: (907) 225-0540 awilliams(&kodiakak.us nlavier kodiakak.us S.brandt-erichsen(a)keenecurrall.com LEGISLATION: Kodiak Island Borough Code 2.160 7}� { , �' I�VJ o� S (� Rev. by I Vt) On: 05/09/20233 Page 29 of 72 Discuss The Current Mayor and Manager Seats On The Different Boards And ... AGENDA ITEM #2.c. Ch. 2.160 Borough Lands Committee I Kodiak Island Borough Code Pagel of 3 Chapter 2.160 BOROUGH LANDS COMMITTEE Sections: 2.160.010 Created - Membership. 2.160.020 Organization. 2.160.030 Term - Compensation. 2.160.040 Powers and duties. 2.160.050 Administrative assistance. * Editor's note: Ord. FY2021-41 reestablishes the borough lands committee effective midnight May 20, 2021, through December 31, 2024. 2.160.010 Created - Membership. There is created a borough lands committee consisting of the following voting members: the mayor, two assembly members, one representative from the Alaska Native Claims Settlement Act (ANCSA) Corporations in the Kodiak region, one borough representative from the planning and zoning commission, one city representative from the planning and zoning commission, and one at large member from the public. Members are appointed in accordance with KIBC 2.100.030 and shall meet the qualifications of KIBC 2.100.040. There will be four nonvoting ex officio members: representative from the city of Kodiak council, the borough resource management officer, community development director and one representative from the United States Coast Guard appointed by the ISC commanding officer. [Ord. FY2016-02 §2, 20151. 2.160.020 Organization. The mayor will serve as the chair and the committee shall designate a vice -chair at the first meeting of the calendar year and shall hold at least one quarterly meeting. [Ord. FY2016-02 §2, 2015]. 2.160.030 Term - Compensation. A. The mayor shall appoint two assembly members during the annual appointment of assembly member representatives to boards and committees. The commission shall make recommendations to the mayor for appointment of their members on an annual basis. The representative from ANCSA Corporations and the at large member from the public will serve for three-year terms. The Kodiak Island Borough Code is current through Ordinance FY2023-17, passed April 20, 2023. Page 30 of 72 Discuss The Current Mayor and Manager Seats On The Different Boards And ... AGENDA ITEM #2.c. Ch. 2.160 Borough Lands Committee i Kodiak Island Borough Code Page 2 of 3 B. Members of the committee shall serve without compensation. The mayor, assembly members, and commissioners will receive their existing compensation related to their duties as provided for in this title. [Ord. FY2016-02 §2, 2015]. 2.160.040 Powers and duties. The borough lands committee will: A. Assist in identifying creative and workable solutions to ongoing and emerging issues in selection, acquisition, management, and disposal of borough real property and resources. B. Provide input for potential land sale plans. C. Provide input for utilization of borough land that achieves multiple land and housing options. D. Collaborate and seek input with private landowners when considering whether borough land should be developed. E. Provide for balanced consideration and representation of the viewpoints, problems and issues regarding borough real property and resources. F. Provide a forum for discussing development of specific sites and projects. [Ord. FY2016-02 §2, 20151. 2.160.050 Administrative assistance. The resource management officer shall: A. Refer to the committee, for its discussion, all nonemergency matters within the scope of its powers and duties prior to presenting those matters to the assembly. B. Transmit all recommendations and other communications from the committee to the assembly. The clerk's office staff shall: A. Work with the resource management officer in furnishing the committee with copies of all requested documents and other information necessary or reasonably related to committee functions. B. Provide the committee with such supplies, meeting space, and secretarial assistance. [Ord. FY2016-02 §2, 2015]. The Kodiak Island Borough Code is current through Ordinance FY2023-17, passed April 20, 2023. Page 31 of 72 Discuss The Current Mayor and Manager Seats On The Different Boards And ... AGENDA ITEM #2.c. Ch. 2.160 Borough Lands Committee i Kodiak Island Borough Code Page 3 of 3 The Kodiak Island Borough Code is current through Ordinance FY2023-17, passed April 20, 2023. Disclaimer: The borough clerk's office has the official version of the Kodiak Island Borough Code. Users should contact the borough clerk's office for ordinances passed subsequent to the ordinance cited above. Borough Website: www.kodiakak.us Borough Telephone: (907) 486-9300 Code Publishing Company, A General Cade Comp-arlx The Kodiak Island Borough Code is current through Ordinance FY2023-17, passed April 20, 2023. Page 32 of 72 Discuss The Current Mayor and Manager Seats On The Different Boards And ... J AGENDA ITEM #2.c. Y KODIAK ISLAND BOROUGH SERVICE AREA NO. 1 BOARD NAME TERM ENDS CONTACT NO. EMAIL 1 Scott Arndt (Chair) PO Box 76 2023 (414) 791-3745 907 481-3745 Call instead of email 2 Jay Baldwin 3343 Eider Street 2024 (907) 486-2720 907 486-0386 kodiakjay(cDvahoo.com 3 Jason Bunch 556 Eli Waselie Circle 2025 (907) 654-4649 'kb unch(a)acsalaska.net 4 Paul Hansen 3952 Otmeloi 2024 (907) 486-8129 907 486-5992 5 Curtis Howell PO Box 8822 2023 (907) 486-4569 907 539-2923 Howellcurtis80(&_yahoo.com 6 Mike Sirofchuk PO Box 970 2023 (907) 486-6498 907 942-8045 V340).gci.net 7 Dennis Symmons (Vice -Chair) PO Box 8957 2025 (907) 654-1045 (907) 486-1045 symmypoo(aDgmail. com ENGINEERING STAFF: David Conrad (907) 486-9340 dconrad(a-)kodiakak.us E&F Director Patricia Valerio (907) 486-9343 pvalerio(a)-kodiakak.us E&F Secretary LEGISLATION: Kodiak Island Borough Code 4.70, Service Area No. 1 Rev. by NJ On: 01/09/2023 Page 33 of 72 Discuss The Current Mayor and Manager Seats On The Different Boards And ... Ch. 4.70 Service Area No. 1 i Kodiak Island Borough Code Chapter 4.70 SERVICE AREA NO. 1 Sections: 4.70.010 Creation and powers. 4.70.015 Service area exemptions. 4.70.020 Board. 4.70.010 Creation and powers. AGENDA ITEM #2.c. Pagel of 2 Service area No. 1 is established pursuant to Ordinance No. 78-6-0 and encompasses the area described in that ordinance. Road construction and maintenance powers shall be provided in service area No. 1. [Ord. 98-04 §2, 1998; Ord. 96-03 §§3,4,, Ord. 91-11 §§2, 5,1991; Ord. 85-25-0,1985; Ord. 80-29-0 §1, 1980; Ord. 78-6-0 §1, 1978; Ord. 77-35-0,1977; Ord. 68-24-0,1968; Ord. 64-3-0, 1964]. 4.70.015 Service area exemptions. Parcels abutting state -maintained roads whose only access is on a state -maintained road, and there is no potential use of service area roads for access within described boundaries of the service area, shall be excluded from road construction and maintenance and the rate of taxation to finance that service within the service area. The determination that the parcel receives no benefits from the service shall be made by the manager, or designee, and is appealable to the assembly. [Ord. 98-04 §2, 1998; Ord. 97-28 §3, 1997]. 4.70.020 Board. The service area No. 1 board shall consist of seven members, [Ord. 98-04 §2, 1998; Ord. 91-11 §§2, 5, 1991]. The Kodiak Island Borough Code is current through Ordinance FY2023-17, passed April 20, 2023. Page 34 of 72 Discuss The Current Mayor and Manager Seats On The Different Boards And ... Ch. 4.70 Service Area No. 1 1 Kodiak Island Borough Code AGENDA ITEM #2.c. 2of2 The Kodiak Island Borough Code is current through Ordinance FY2023-17, passed April 20, 2023. Disclaimer; The borough clerk's office has the official version of the Kodiak Island Borough Code. Users should contact the borough clerk's office for ordinances passed subsequent to the ordinance cited above. Bmugb Websity: wm.kodiakak.us The Kodiak Island Borough Code is current through Ordinance FY2023-17, passed April 20, 2023. Page 35 of 72 Discuss The Current Mayor and Manager Seats On The Different Boards And ... AGENDA ITEM #2.c. 4.15.020 Composition, appointment, Q 0 Ja. Q election, qualifications. A board shall consist of three members, or more, as the assembly may determine by ordinance. The initial members of the board shall be appointed by the assembly to serve until the expiration of their terms as set forth in KIBC 4.15.030. Thereafter, members of the board shall be elected by the qualified voters within the service area at a regular election. Vacancies shall be filled by the candidate(s) receiving the highest number of votes cast for each seat. Each board member shall be qualified to vote within the borough and shall be a resident of the service area. [Ord. 98-04 §2,1998; Ord. 83-48-0.1983; Ord. 82-48-0 §1,1982; Ord. 80-29-0 §1,1980). 7.20.020 Candidate qualifications. C � O A. Candidates for mayor, assembly, and school board must be qualified voters of the borough and residents of the borough for one year at the time of filing. B. A person may not serve simultaneously as mayor and as a member of the assembly, as mayor and a member of the school board, or as a member of the assembly and member of the school board. C. No elected official of the borough, except members of service areas boards, may hold any other compensated borough office or borough employment, or elected position in the state or federal government, while in office. D. No person shall be a candidate for more than one assembly seat at any election. E. Candidates for service area boards must be qualified voters of the borough and residents of the service area for at least 30 days immediately preceding filing for office. F. Candidates shall provide proof that they are eligible or shall be eligible by the date of the election, to be recognized as a candidate for any election. G. Write-in candidates for mayor, assembly, and school board shall file an Alaska Public Offices Commission (APOC) official financial disclosure statement with the clerk as required by the provisions of AS 39.50. [Ord. FY2023-05 §2,2022; Ord. FY2012- 04 §5,2011; Ord. FY2009-19 §2,2009; Ord. 86-22-0 §2,1986). Page 36 of 72 Discuss The Current Mayor and Manager Seats On The Different Boards And ... AGENDA ITEM #2.c. Page 37 of 72 Discuss The Current Mayor and Manager Seats On The Different Boards And ... SWAMC BOARD OF DIRECTORS SWAMC,, current Board of Directors is composed of three members from each of the Southwest Alaska subregions: Bristol Bay Kodiak Island. and the Aleutian/Prb'dofs In addition. there are two at -large :eats that serve on the Board. The year beside each Ureclors name mdicales when the seat is up for election. PAUL GRONHOLDT (2023) TERRY HAINES (2024) MARY SWAIN (2023; PRESIDENT VICE PRESIDENT TREASURER Aleutians/PntxlofsMunicipal Seal Kodiak MuruopalSeat BnstolBay MumcipalSeat Aleutians East Borough City of Kodiak Bnstol Bay Borough PO Box 288 710 Mill Bay Road PO Box 211 Sand Point, AK 99611 Kodak AK 99615 Naknek AK 99633 DENNIS ROBINSON (2024) CARLIN ENLOW (2024) MYRA OLSEN (2024) Aleutians/PnUofsMumc pal Seat Aleutians/PnbitofsAssocrale Seat Bristol Bay Municipal Seat Ounalashka Corp Unalaska Visitors Bureau Lake & Peninsula Borough PO Box 149 2o29 Airport Beach Rd. Ste 3 PO Box 74 Unalaska. AK 99685 Dutch Harbor AK 99692 Egegrk. AK 99579 AIMEE WILLIAMS (2024) DARREN MULLER (2024) MAYOR ALICE RUBY (2023) Kodak - Muruclpal Kodak Associate Seat Bristol Bay Associate Seat SixuceIsland Development Corp Bristol Bay Economic Development Corp moot OMalley Centre Dr Ste 103 PO Box 146.1 Anchorage. AK 99515 Dillingham AK 99576 GLEN GARDNER. JR. (2024) STEVEN MINOR (2024) Associate At -Large Seat A Associate At -Large Seat B Shumagin Corporation Peter Pan Seafood PO Box 189 Page 37 of 72 Discuss The Current Mayor and Manager Seats On The Different Boards And ... AGENDA ITEM #2.c. BYLAWS OF THE SOUTHWEST ALASKA MUNICIPAL CONFERENCE (An Alaska Non -Profit Corporation) With Amendments Adopted by the Board of Directors at a Special Meeting on February 12, 2016 and Approved by the Municipal Membership at the Annual Membership meeting on March 4, 2016. ARTICLE I. PURPOSE The purpose of the Southwest Alaska Municipal Conference (hereafter within these Bylaws referred to as "the Conference") shall be to advance the collective interests of Southwest Alaska people, businesses, and communities, and to help promote economic opportunities to improve the quality of life and influence long-term, responsible development. Collective interests are defined as regional in scope, with the intent to limit the Conference's involvement with divisive issues such that Conference members are not in conflict with each other or the Conference with respect to positions taken by the Conference. ARTICLE H. OFFICES The Conference shall have and continuously maintain in the State of Alaska a registered office and a registered agent whose office is identical with such registered office, as required by Alaska State Statutes. The registered agent and the address of the registered office may be changed from time to time by the Board of Directors. ARTICLE III. MEMBERSHIP Section 1. Categories There shall be two categories of membership: "Municipal Members" shall be composed of those municipalities in the Bristol Bay, Kodiak Island, Aleutian Island, Alaska Peninsula, and Pribilof Island areas whose city council, borough assembly or other governing entity has voted to join the conference and who have paid membership dues. Each municipal member shall be entitled to one vote. Only municipal members may vote to elect municipal members of the Board of Directors. "Associate Members" shall be composed of any other entity, profit and nonprofit, tribal government, unincorporated communities other than an individual person who has applied for membership and paid membership dues. Each associate member shall be entitled to one vote. Associate members may vote on all matters to come before the Conference except they may not vote to elect municipal members to the Board of Directors. Page 38 of 72 Discuss The Current Mayor and Manager Seats On The Different Boards And ... AGENDA ITEM #2.c. Section 2. Application for Membership Any municipality, firm, association, corporation, partnership, profit or non-profit entity may become a member of the Conference by completing a written application form and by paying the annual dues. The Board of Directors reserves the right to review applications for membership. Section 3. Membership Fees. There is an annual fee for membership, prescribed by the Board of Directors at the end of each fiscal year. The fee is due at the beginning of each fiscal year. The fee structure is as follows: Municipal memberships: The fee categories for municipal membership is based on the number of people in the municipality or village government using State revenue sharing population statistics in the following manner: Under 150 150-499 500 and over Associate memberships: Associate memberships include the following classes: 1. For -Profit Businesses -- Gross Revenues a. Less than $100,000 b. $100,000 - $499,999 c. $500,000 - $999,999 d. $1,000,000 or more 2. Non -Profit Organizations, Tribal Councils, Schools. Etc. - Annual Budgets a. Less than $200,000 b. $200,000 - $499,000 C. $500,000 - $999,999 d. $1,000,000 or more Section 4. Members Contact Information. All members must provide the Conference a mailing address, telephone number, electronic mail address and/or facsimile number that the Conference shall use to deliver notices and communications due to members. It is each member's responsibility to ensure that information provided to the Conference is current and accurate. ARTICLE IV. MEETING OF MEMBERS Section 1. Annual Meetine. An annual meeting of the members shall be held during the montha of of February or March in each year, at such time as may from time to time be fixed by the Board of Directors, for the purpose of electing Board members and officers, and for the transaction of such other business as may come before the meeting. Page 39 of 72 Discuss The Current Mayor and Manager Seats On The Different Boards And ... AGENDA ITEM #2.c. Section 2. Special Meetings. Special meetings of the members may be called by a majority of the Board of Directors. The traditional fall meeting is a special meeting. Section 3. Place of Meetin¢. Meetings of the membership shall be held in Anchorage, though, when practical, one special meeting per year may be held within the region, with the location rotating from year to year. Section 4. Notice of Meetings. Written or printed notice stating the place, day and hour of the annual meeting of members shall be delivered, either personally, by mail, or electronic mail to each member, not less than thirty (30) nor more than fifty (50) days before the date of such meeting. Written or printed notice stating the place, day and hour of any special meetings shall be delivered, either personally, by mail, or electronic mail not less than fourteen (14) days before the date of that meeting. In case of a special meeting the purpose or purposes for which the meeting is called shall be stated in the notice. If mailed, the notice of a meeting shall be deemed to be delivered when deposited in the United States mail addressed to the member at his address as it appears on the record of the corporation, with postage thereon prepaid. If electronically mailed, the notice of the meeting is deemed to be delivered if it does not return to sender as undeliverable. Section 5. Quorum. The presence, either in person or by proxy, of a majority of the municipal members of record of the Conference shall be requisite for and shall constitute a quorum for the transaction of business of all meetings of members. Section 6. Voting. At each meeting of the members, each municipal and associate member present, either in person or by proxy, shall have the right to cast one vote on each question, and never more than one vote. Once a quorum of municipal members has been established as set out in Article IV, Section 5, the vote of a majority of those present, in person or by proxy, shall decide any question brought before such meeting, unless the question is one upon which, by express provision of statute or of the Articles of Incorporation or of these Bylaws, a different vote is required in which case such express provision shall govem and control. Municipal members vote to elect municipal members and associate members vote to elect associate members to the Board of Directors. A question regarding special assessments of the membership shall require a two-thirds (2/3) majority vote. Section 7. Proxies. At any meeting of the members, each municipal and associate member entitled to vote may be represented by a proxy. Proxies shall be selected in a manner as may be determined by the member, which they represent and may be instructed by such member. The designation of proxies must be provided in writing to the Executive Director the day prior to the meeting. The power of the proxy to vote on any issue which may come Page 40 of 72 Discuss The Current Mayor and Manager Seats On The Different Boards And ... AGENDA ITEM #2.c. before the meeting will be presumed unless the written designation of proxy describes any limitations on the proxy's power. Section 8. Resolutions. A Resolution is a statement of the Conference's policy position on a significant issue affecting the Southwest Alaska Region. Resolutions may be adopted by either the Membership or Board of Directors. Municipal or associate members who introduce a resolution for consideration must provide at least one written copy of the resolution to the Executive Director prior to the meeting. In addition, written resolution procedures shall be established and approved by the Board of Directors. The Board of Directors may choose to bring resolutions it has passed during the year before the Membership at its annual meeting for consideration and a vote. Resolutions may also be offered by any member of the Conference for introduction, debate, and adoption. All proposed resolutions will be reviewed and evaluated by the Board of Directors to determine if the policy position advanced by the proposed resolution advance the collective interest of the Conference as described in Article I. If the Board of Directors finds that a proposed resolution does not advance the collective interests of the Conference or has other reasons to find the proposed resolution objectionable it shall forward the proposed resolution to the membership with a recommendation to vote no or abstain on passage of the proposed resolution. The purpose of this transmission of the proposed resolution to the membership along with a recommendation to vote no or abstain is to assure an open discussion of the issue and provide transparency in demonstrating why it is not in the best interest of the Conference to vote on a particular resolution. The Membership may revise a proposed resolution prior to vote to approve to make it more general in nature or remedy disqualifying features to make the resolution fulfill the collective interest of the Conference. Section 9. Rules of Discussion. "Robert's Rules of Order" shall be used as a guideline on all questions of parliamentary procedure in the conduct of meetings of the Board of Directors and at the Membership meeting. ARTICLE V. BOARD OF DIRECTORS Section 1. Number and Qualification. The affairs of the Conference shall be governed by a Board of Directors of not less than eleven (11) members. Six of the members shall be representatives of SWAMC municipal members. The remaining five (5) members shall be representatives of SWAMC associate members. The Board and Membership shall aim to promote diversity in its makeup. Page 41 of 72 Discuss The Current Mayor and Manager Seats On The Different Boards And ... AGENDA ITEM #2.c. Section 2. Selection. The Board of Directors' membership shall be composed of three representatives from each of the following subregions: A. Bristol Bay sub -region: The boundaries will follow those which were established under the Alaska Native Claims Settlement Act (ANCSA) for the Bristol Bay Native Corporation. B. Kodiak sub -region: The Boundaries will follow those which were established under ANCSA for the Koniag Corporation. C. Aleutian -Pribilof sub -region: The boundaries will follow those which were established under ANCSA for the Aleut Corporation. Two of the representatives from each sub -region shall represent and be elected by the municipal members of that sub -region. The third sub -regional representative shall represent and be elected by the associate members of that sub -region. Two additional associate at -large members shall be elected by the municipal and associate members voting together. Board seats shall be for two-year terms. Seats will be referred to by the year in which they are up for election, with three municipal -member directors, two associate -member directors and the at -large member Seat A being elected in odd -numbered years, and three municipal -member representatives -directors, one associate -member representatives director, and, the at -large member Seat B being elected in even -numbered years. Written election procedures shall be established and approved by the Board of Directors. Section 3. Resignation/Vacancy. Any member of the Board of Directors may resign at any time by giving written notice of such resignation to the Board of Directors. Vacancies on the Board of Directors by reason of death, resignation, removal by the Board (requires an affirmative vote of the majority of the Board of Directors), or change in sub -region residence, shall be filled by Board appointment from sub -region nominations until the next annual meeting. In filling a vacancy, the Board shall, as far as is practicable, preserve the various main interest and geographic representation on the Board.- Notice of a vacancy on the board will be sent to all municipalities for a municipal seat anfor an associate seat vacancy, to the associate members in the sub -region represented by the vacant seat. Notice of an at -large seat vacancy will be sent to all members. Vacancies will be held open for at least 30 days from the date of notice to allow adequate time for nominations to be offered. Section 4. Powers and Duties. The Board of Directors shall make all decisions regarding business of the Conference and the affairs of the Conference, and may do all such acts and things as are not by law or by these Bylaws directed to be exercised and done by the members. The power of the Board of Directors shall include, but not be limited to, the following: Page 42 of 72 Discuss The Current Mayor and Manager Seats On The Different Boards And ... AGENDA ITEM #2.c. A. accept or reject all applications for membership; B. establish dues for all categories of members; C. be responsible for financial management of the Conference, including: a. establish and adopt an annual operating budget; b. authorize any expenditure of Conference funds; c. review quarterly financial reports; and d. obtain independent audits as necessary. D. be finally responsible for all actions and decisions of the organization, including: a. determining programs and policy areas in which the Conference shall be involved; b. working to influence state and national policy affecting the economy of the region, including policies affecting fisheries, capital projects, tourism, transportation, small business development, and other areas; c. representing Conference policy to the public and to appropriate governmental agencies; and d. delegating to other boards and committees of the Conference implementation of programs. E. The Board of Directors shall serve as the Comprehensive Economic Development Strategy (CEDS) Committee, and perform such duties as required of CEDS committees by the United States Economic Development Administration. The Board may appoint additional SWAMC members to participate on the CEDS Committee. F. The Board of Directors shall serve as the Legislative Committee and shall monitor potential effects of legislation on Southwest Alaska, and work to advance SWAMC's legislative priorities and policies at the state and federal levels. Section 5. Compensation. No compensation shall be paid to the Board of Directors for its services. No remuneration shall be paid to a Board of Directors Member for services performed by him or her for the Conference in any other capacity, unless a resolution authorizing such remuneration shall have been unanimously adopted by the Board of Directors before such services are undertaken. Section 6. Regular Meetings. Regular meetings of the Board of Directors shall be held in person or via teleconference at such time and place as shall be determined by a majority of the Board; provided, however, that meetings are held at least quarterly. Notice of regular meetings of the Board of Directors shall be given to each Board Member personally, by mail, electronic mail, telephone, or by facsimile, at least three (3) days prior to the day named for such meeting. Section 7. Special Meetings. Special meetings of the Board of Directors may be called by the President on at least three (3) days' notice to each Board Member given personally or by mail, electronic mail, telephone or facsimile; which notice shall state the time, place and purpose of the meeting. Special meetings of the Board of Directors shall be called by the President in Page 43 of 72 Discuss The Current Mayor and Manager Seats On The Different Boards And ... AGENDA ITEM #2.c. like manner, and on like notice, at the written request of a least three (3) Board Members. Special meetings may be held in person or via teleconference. Section 8. Waiver of Notice. Before or at any meeting of the Board of Directors, any Board Member may in writing waive notice of such meeting, and such waiver shall be deemed equivalent to the giving of such notice. Attendance by a Board Member at any meeting shall be a waiver of notice by him of the time and place thereof. If all the Board Members are present at any meeting of the Board, no notice shall be required and any business may be transacted at such meeting. Section 9. Quorum. At all meetings of the Board of Directors, a majority, including at least three (3) municipal members, shall constitute a quorum for the transaction of business; and the acts of the majority present at a meeting at which a quorum is present shall be the act of the Board of Directors. If at any meeting of the Board of Directors there is less than a quorum present, the majority of those present may adjourn the meeting and reschedule it. At any such rescheduled meeting, provided a quorum is present, the business which might have been transacted at the meeting as originally called may be transacted without additional notice. Section 10. Absences. Any director who is absent from three consecutive regular meetings of the Board of Directors may be removed as Director by the vote of a majority of the remaining Board of Directors. Prior to removal, the Board will provide the absent Director an opportunity to show good cause for his/her absences. Section 11. Ex -Officio Members. Members of the Alaska Legislature from the region will be ex -officio members of SWAMC. Section 12. Minutes. Meeting minutes shall be prepared and approved by the Board to provide a complete record of actions of the Board of Directors. Minutes shall be retained in the registered office of the Conference. Section 13. Telephone or Electronic Mail Polling. The Board may take action by telephone or electronic mail polling without holding either a regular meeting or a special meeting if- A. iA. The issue or matter upon which the Board is polled has been discussed at a regular or special board meeting; and B. A deadline for Board action expires before the next regular board meeting; and C. A Board quorum is unlikely to be established at a special meeting. Any action taken by telephone or electronic polling requires unanimous consent. Page 44 of 72 Discuss The Current Mayor and Manager Seats On The Different Boards And ... AGENDA ITEM #2.c. ARTICLE VI. OFFICERS Section 1. Desi ng ation. The principal officers of the Conference shall be a President, a Vice -President, and a SecretarylTreasurer. Section 2. Election of Officers. The officers of the Conference shall be elected annually for one-year terms from among the municipal members of the Board of Directors by the associate and municipal members of the Board of Directors. The officers shall represent the three subregions of SWAMC. The office of President shall rotate every two years to a different sub -region. Section 3. Removal of Officers. Upon an affirmative vote of a majority of the Board of Directors, any officer may be removed, whenever in its judgment the best interests of the Conference will be served. Section 4. Resignation/Vacancy. Any officer may resign at any time by giving written notice of such resignation to the Board of Directors. Vacancies by reason of death, resignation, removal by the Board, or change in sub -region residence, shall be filled by Board election until the next annual meeting. In filling a vacancy, the Board shall, as far as is practicable, preserve the various main interest and geographic representation on the Board. Section 5. President. The President shall be the chief executive officer of the Conference. He or she shall preside at all meetings of the members and of the Board of Directors, and serves as the Chair of the Executive Committee. He or she shall have all the general powers and duties which are usually vested in the office of president or chairman of a corporation, including but not limited to the power to call meetings, and represent the Conference to the public within the bounds set by the Board of Directors. The President may create ad hoc committees/taskforces as needed to carry out the goals of the Conference. In the absence of the President, the Vice President may chair the meeting or designate another person. In the absence of the President and Vice President, the Secretary/Treasurer shall preside. Section 6. Vice -President. The Vice -President shall take the place of the President and perform his or her duties whenever the President shall be absent or unable to act. The Vice -President shall also perform such other duties as shall from time to time be imposed upon him or her by the Board of Directors. Section 7. Secretary/Treasurer. The Secretary/Treasurer shall serve as the Chair of the Finance Committee and shall ensure that full and accurate accounts of all receipts and disbursements are kept by the Conference; records of Board, Committee and Member meetings are maintained; and Page 45 of 72 Discuss The Current Mayor and Manager Seats On The Different Boards And ... AGENDA ITEM #2.c. reports on the financial condition of the Conference are made to the Board of Directors each quarter. ARTICLE VII. STANDING COMMITTEES Section 1. General Procedures. a. The Standing Committees of the Conference shall be as follows: Executive; Finance; Fisheries; Infrastructure; and Tourism. The Board of Directors may create additional Standing Committees as needed to carry out the goals of the Conference. b. The Board of Directors shall approve written committee appointment procedures, including committee composition, representation, and requirements for membership and participation. The Board shall appoint or ratify Committee Chairs and members of standing committees. The Board will authorize and define the powers and duties of all committees of the organization except as otherwise limited by these By Laws. Committee members shall serve on a voluntary basis. C. Each Standing Committee shall include at least one member of the Board of Directors. d. The Chair of any Standing Committee has the authority to establish subcommittees which concentrate on certain areas within the committee's scope. Section 2. Executive Committee. a. An Executive Committee of the Board of Directors shall be established to execute the Board's responsibilities only between meetings of the Board of Directors. Within the Board -approved budget, the Executive Committee shall have authority to make transfers of up to $20,000. All actions taken by the Executive Committee shall be reviewed by the Board of Directors at its next regularly -scheduled meeting. b The Executive Committee shall be composed of the three officers and two other Board members to be elected by the Board of Directors. C. The term of office of an Executive Committee member shall be one year. d. Members of the Executive Committee shall be nominated to be representative of SWAMC's geographic subregions, as well as of its major project efforts, such as fisheries, tourism, and general economic development. e. The Executive Committee shall monitor personnel activities, assist and provide support to the Executive Director on personnel matters, review personnel policies, and make recommendations to the Board of Directors on personnel matters as needed. f. The Executive Committee shall work to strengthen and increase membership in the Conference, assist in communication with members, and identify and help to meet member needs. g. Vacancies on the Executive Committee needing to be filled at a time not coinciding with the SWAMC Annual or Fall Meetings shall be filled by nomination and vote of the Board of Directors. Page 46 of 72 Discuss The Current Mayor and Manager Seats On The Different Boards And ... AGENDA ITEM #2.c. Section 3. Finance Committee. The Finance Committee shall monitor all financial activities of the Conference, including development and oversight of budgets, grant activities, and fundraising efforts. The Finance Committee shall be comprised of three members of the Board with expertise and interest in financial matters. The Secretary/Treasurer shall serve as the Chair of the Finance Committee. Section 4. Fisheries Committee. The Fisheries Committee shall monitor local, state, and fishery laws and policies to ensure that they are favorable to the fishing industry in Southwest Alaska, with the goal of increasing the opportunities for seafood processing and marketing by local residents. The committee shall consist of members from each of the three sub -regions (Kodiak Island, Bristol Bay, and Aleutian/Pribilof Islands) representing a blend of municipal and associate members, including at -large members. Section 5. Infrastructure Committee. The Infrastructure Committee shall work with public and private entities to improve infrastructure in Southwest Alaska as a means to enhancing commerce and economic development opportunities in the region. The committee shall consist of members from each of the three sub -regions (Kodiak Island, Bristol Bay, and Aleutian/Pribilof Islands) representing a blend of municipal and associate members, including at -large members. Section 6. Tourism Committee. The Tourism Committee shall monitor tourism activities throughout Southwest Alaska and recommend actions to the Board of Directors for the development and marketing of tourism resources of the region. The committee shall consist of members from each of the three sub -regions (Kodiak Island, Bristol Bay, and Aleutian/Pribilof Islands) representing a blend of municipal and associate members, including at -large members. ARTICLE VIII. FISCAL MANAGEMENT Section 1. Fiscal Year. The fiscal year of the Conference shall begin on the first day of July every year. This date shall be subject to change by the Board of Directors, should corporate practice subsequently dictate, but not without prior approval of the membership. Section 2. Books and Accounts. Books and accounts of the Conference shall be kept under the direction of the Secretary/Treasurer and in accordance with standard practices of accounting. Section 3. Audit. At the close of each fiscal year, the books and records of the Conference shall be examined by a Certified Public Accountant or other person acceptable to the membership, whose report will be prepared and certified in accordance with the requirements of the membership. Based on such report, the Conference will make 10 Page 47 of 72 Discuss The Current Mayor and Manager Seats On The Different Boards And ... AGENDA ITEM #2.c. available to the members a statement of its income and disbursements for each fiscal year. Section 4. Inspection of Books. Fiscal reports and the membership records of the Conference shall be available at the principal office of the Conference for inspection, at reasonable times, by any member or members. Section 5. Execution of Corporate Documents. With the prior authorization of the Board of Directors, all notes and contracts or other legal documents shall be executed on behalf of the Conference by the President. Section 6. Use of Revenue. The Board of Directors shall review and adopt an operating budget each year. Conference expenditures shall be made in accordance with the approved budget. Expenditure of grant funds will be made in accordance with individual grant requirements. ARTICLE IX. NEWSLETTER The Conference shall produce a Newsletter on at least a quarterly basis, which shall be circulated to Conference members, Legislators, and other interested parties. ARTICLE X. AMENDMENTS Amendments to these Bylaws and amendments to the Articles of Incorporation require adoption by the Board of Directors at any regular or special meeting. In addition, amendments require a majority vote of the municipal membership. Any proposals affecting these matters must be mailed to all members no less than two weeks prior to the meeting at which the requested action will be considered. KNOW BY ALL THOSE PRESENT: I, the President of the Southwest Alaska Municipal Conference, a non-profit corporation, hereby certify that the above and foregoing amended Bylaws for governing the operation and management of said Corporation, having been recommended for adoption by the Board of Directors of the Corporation were duly adopted by the membership as the Bylaws of this Corporation on the 4th Day of March, 2016. Layton Lockett President Page 48 of 72 Discuss The Current Mayor and Manager Seats On The Different Boards And ... AGENDA ITEM #2.c. PRINCE WILLIAM SOUND REGIONAL CITIZENS ADVISORY COUNCIL Board of Directors The Council's Board members are citizens who represent communities and interest groups. Each member entity appoints one representative to serve on the Board, with the exception of the City of Valdez. which has two. Board members serve two-year terms. The Council also includes 11 ex officio (non-voting) members to keep local, state, and federal government better informed about the Councii's activities. I law, 'a Robert Amanda Bauer Bob Shavelson Archibald 0 Vice -President O Secretary 0 President = Represents: City = Represents: Oil 0 Represents: of Valdez Spill Region City of Homer Member since: May Environmental Member since: 2012 Coalition (OSREC May 2015 Member since: September 2014 Wayne Robert Beedle Ben Cutrell Donaldson O Member -at -large 0 Member -at - 0 Treasurer = Represents: large Represents: City Cordova District = Represents: of Kodiak Fishermen United Chugach Member since. Member since: May Alaska January 2015 2013 Corporation Member since: January 2020 Page 49 of 72 Discuss The Current Mayor and Manager Seats On The Different Boards And ... AGENDA ITEM #2.c. n � Angela Aimee David jAnka Totemoff Williams 0 Represents: 0 Member- = City of Cordova at -large Represents: Member since: Kodiak Island January 2023 Represents: Borough Community Member since: of Tatitlek May 2022 Member since: May 2021 Mike Bender Mako Haggerty Luke Hasenbank Represents: City = Represents: 0 Represents: of Whittier Kenai Peninsula Alaska State Member since: Borough Chamber of September 2015 Member since: May Commerce 2015 Member since: May 2016 Page 50 of 72 Discuss The Current Mayor and Manager Seats On The Different Boards And ... AGENDA ITEM #2.c. y._ Melvin Malchoff, Dorothy M. Dr. Kirk Jr Moore Zinck S Represents: ff Represents: City Port Graham of Valdez Represents: Corporation Member since: City of Member since: May January 2007 Seldovia 2016 Member since: May 2019 v i. Michael Vigil Elijah Patrick - Represents: Jackson Domitrov Chenega = ich Corporation & Represents: ChenegalRA Kodiak Represents Council Village : City of vember since: Mayors Seward September 2015 Association Member Member since: May since: May 2021 2021 6F t erne` Nicholas Crump Jim Herbert Represents: - Represents: Prince William Temporary Sound Recreation Seat Aquaculture Member (in Corporation current seat) Member since: May since: January 2021 2023 Page 51 of 72 Discuss The Current Mayor and Manager Seats On The Different Boards And ... AGENDA ITEM #2.c. BY LAWS OF PRINCE WILLIAM SOUND REGIONAL CITIZENS' ADVISORY COUNCIL, INC. SECTION 1. OFFICES The principal office of the corporation shall be located at its principal place of business or such other places as the Board of Directors ("Board") may designate. The corporation may have such other offices, either within or without the State of Alaska, as the Board may designate or as the business of the corporation may require from time to time. SECTION 2. MEMBERSHIP 2.1 Class of Members. The corporation shall have two classes of members. Class I consists of members who are entitled to designate one or more individual representatives for election to the Board as voting Directors. Class II consists of members who are entitled to designate individual representatives forolertiop to the board as non-voting directors. , earh class of members may be established by amendment to these Bylaws.' 2.2 Membership. corporation: 2.2.1 Class I Membership. The following entities shall be Class I members of the Alaska State Chamber of Commerce Cordova District Fishermen United Chugach Alaska Corporation City of Cordova City of Homer City of Kodiak City of Seldovia City of Seward City of Valdez City of Whittier Kenai Peninsula Borough Kodiak Village Mayors Association Kodiak Island Borough 2 Prince William Sound Aquaculture Corporation Community of Chenega3 Community of Tatitlek4 elesLe Wilderners Derreatin and Tn-irisin Assnrlation56 1Approved removal at Council Meeting 2-3 December 2004. 2Approved removal at Council Meeting 24-25 Sept. 1993. 3Approved change at Council Teleconference 8 July 1992. 4Approved change at Council Teleconference 8 July 1992. 5Approved change at Council Teleconference 8 July 1992. 6 Approved change at Council Meeting 22-23 Jan. 2015. PWSRCAC Bylaws Update January 26, 2023 Discuss The Current Mayor and Manager Seats On The Different Boards And Page 1 of 16 Page 52 of 72 AGENDA ITEM #2.c. Oil Spill Region Environmental Coalition? ' $ rpt 9 Port Graham Corporation10 Temporary Recreation Seat11 2.2.2 Class II Membership. The following entities are entitled to be Class II members of the corporation: The United States Environmental Protection Agency The United States Coast Guard The United States National Oceanic and Atmospheric Administration The United States Forest Service The United States Department of the Interior The Alaska Department of Environmental Conservation The Alaska Department of Fish and Game The Alaska Department of Natural Resources Alaska Division of Homeland Security & Emergency Management, Alaska Department of Military and Veterans Affairsl2 The Division „f Emergency Lka13 Department of Military and Veate-r-ans 14 Oil Spill Recovery Institute 15 The Bureau of Land Management16 The entities named above become a Class II member under this section by designating an individual representative AdpY s;ertinn 244 State rrka. 17 Each Class II member may designate one individual as a non-voting representative of that member. A non-voting representative need not be a resident of the State of Alaska.18 2.3 Voting Rights. Unless required by law, or unless the Board elects to submit any matter to the members for approval or adoption, no member or class of member shall have voting rights. Voting rights of members may be established by amendment to these Bylaws. 2.4 Designation of Director. 2.4.1 Class I Members. Each Class I member shall designate one individual representative for election to the Board as a voting Director except for the City of Valdez, which shall 7Approved change at Council Meeting 10-11 March 1994. 8Approved name changed at Council meeting 14-15 March 1996. 9 Approved removal at Council Meeting 9-10 March 2000. 10 Approved change at Council Meeting 21-22 January 2010. 11 Approved change at Council meeting 26-27 January 2023. 12 Approved change at Council Meeting 16-17 September 2021. 13 Amendment approved at Council Meeting 2-3 December 2004 14 Approved change at Council Meeting 16-17 September 2021. 15 Approved change at Council meeting December 1998. 16 Approved change at Council meeting 18-19 September 2006. 17 Approved change at Council Meeting 2-3 December 2004. 18 Amendment approved at Council Meeting 2-3 December 2004 (Paragraph moved from old section 2.4.2.). PWSRCAC Bylaws Update January 26, 2023 Discuss The Current Mayor and Manager Seats On The Different Boards And Page 2 of 16 Page 53 of 72 AGENDA ITEM #2.c. designate two representatives.19The representative of the Chamber of Commerce shall be involved represent the locally based tourist industry.20 Each representative shall be a resident of the State of Alaska `A.4h rhe 1AWRIPIt .f reMaiRinr 6 a peFmaReRt residfaRt 21,22 A resident is a person who is physically present in Alaska with the intent to remain indefinitely and make a home here and who has maintained a domicile in Alaska for the 12 consecutive months immediately preceding his or her appointment to the Board and is not claiming residency or obtaining benefits under a claim of residency in another state, territory or country.23 to make Alaska his or her home, does 24 2.5 Resignation. A member entity may resign at any time by delivering written notice from the member's governing board to the President, the Secretary, the Board, or to the registered office of the corporation. Any such resignation shall take effect at the time specified therein, „r if+he time is not specified UPOR deliven,+herenf and WRIGISS« QtheFWi5e Specified +heroin 25. • At the time, if an, specified in the notice, or, • Upon deliver of the notice, if not time is specified therein. Acceptance of such resignation by the Board of the corporation shall not be necessary to make it effective. 2.6 Removal. A member entity may be removed in any of the following ways: (a) The Board may remove a Class I member that, after receiving notice of a vacancy in the seat of its designated Director and of its obligation to designate a successor Director in order to continue its membership26, fails for a period of six months to designate a successor Director. Such a member may be removed by a majority of the remaining Directors. a„en though less than x.27 (b) The Board may remove a Class II member that, after receiving notice of a vacancy in the seat of its non-voting representative and of its obligation to designate a successor representative in order to continue its membership fails for a period of six months to designate a successor non-voting representative. Such a member may be removed by a majority vote of the Directors. (c) The Board may remove a member entity whose designated representative Director or designated non-voting representative misses three consecutive Board meetings without excuse and, after written notice of the unexcused absences to the member, misses two additional 19 Approved change at Council Teleconference 8 July 1992. 20 Approved change at Council Meeting 19-21 March 1992 and 2-3 December 2004. 21 Approve deletion at Council Meeting 19-21 March 1992. 22 Approved change at Council Meeting 10.11 March 2005. 23 Approved change at Council Meeting 10-11 March 2005. 24 Approved change at Council Meeting 23-24 September 1999. 25 Approved change at Council meeting 20-21 September 2012. 26 Approve change at Council meeting 3-4 May 2012. 27 Approve change at Council Meeting 10-11 March 2005. PWSRCAC Bylaws Update January 26, 2023 Discuss The Current Mayor and Manager Seats On The Different Boards And Page 3 of 16 Page 54 of 72 AGENDA ITEM #2.c. meetings of the Board without excuse26. The member entity subject to removal under this subparagraph shall be given written notice of the meeting of the Board at which its removal will be considered by certified mail, return receipt requested, not less than two weeks prior to the meeting. If due to resignation, removal or three consecutive unexcused absences, the number of remaining active Directors is reduced to less than a quorum, then an affirmative vote of not less than two- thirds of the remaining Board members29 majority of the remaining active Dorpctnrr may remove such a member. For purposes of this paragraph, an excused absence is one for which the Director or non-voting representative has obtained prior approval from the President for absence due to business, illness, death of close family member or close friends, or other equally compelling reasons. All other absences are unexcused. (d) A Director may be removed by the affirmative vote of not less than two-thirds of the Board if the Director uses confidential PWSRCAC documents or information not available to the general public for any use other than PWSRCAC purposes or if the Director misrepresents PWSRCAC adopted positions or engages in behavior that the Board deems to be in conflict with PWSRCAC policies or Code of Conduct. "Confidential information" means information obtained in the course of serving as a Board of Director, which is not available to members of the public and which the Director is not Authorized to disclose except to designated individuals or bodies, including written and not -written information30. The member entity whose designated Director is being considered for removal shall be given written notice of the meeting of the Board at which 45 removal of its designated Director will be considered by certified mail, return receipt requested, not less than two weeks prior to the meeting.31 2.7 Addition. A Class I or Class II member, including a member removed as provided in 2.6 above, may be added by submitting a letter of request to the Board, followed by an affirmative vote of not less than two-thirds of the number of Directors fixed by these Bylaws. 32 SECTION 3. BOARD OF DIRECTORS 3.1 General Powers. The affairs of the corporation shall be managed by a Board of Directors. 3.2 Number. The Board shall consist of the number of Directors equal to the number of Class I members of the corporation plus one. The number of Directors may be changed from time to time by amendment to these Bylaws, provided that no decrease in the number shall reduce the number of Directors to less than three or have the effect of shortening the term of any incumbent Director. The Board of Directors may appoint and entity or individual to serve as a Class I or Class II member on a temporary basis, on terms and conditions as may be determined by the Board, by action of the Board as provided in this section.33 3.3 Classification of Directors. The Directors of the corporation shall be divided into two groups: Group A and Group B. 28 Approve change at Council meeting 3-4 May 2012. 29 Approve change at Council Meeting 10-11 March 2005. 30 Approve change at Council Meeting, 16-17 September 2010. 31 Approve change at Council Meeting 12-13 May 2005. 32 Approve change at Council meeting 3-4 May 2012. 33 Approved change at Council meeting 26-27 January 2023. PWSRCAC Bylaws Update January 26, 2023 Page 4 of 16 Page 55 of 72 Discuss The Current Mayor and Manager Seats On The Different Boards And ... AGENDA ITEM #2.c. 3.3.1 Initial Classification. At the organizational meeting of the corporation, the Directors named in the Articles of Incorporation shall divide themselves by lot into two groups which will serve staggered terms of office as follows: one-half of the Directors shall serve for a term ending on the date of the 1991 annual meeting of the Board (Group A Directors) and one-half of the Directors shall serve for a term ending on the date of the 1992 annual meeting of the Board (Group B Directors), or until their respective successors in each case are elected. If the number of Directors is changed, any increase or decrease shall be apportioned among the groups so as to maintain the number of Directors in each group as nearly equal as possible, and any additional Director of any group elected to fill a vacancy resulting from an increase in such group shall hold office for a term that shall coincide with the remaining term of that group. 3.3.2 Election of Directors. After the initial classification, one-half of the number of Directors fixed by these Bylaws shall be elected confirmed by a majority vote of the Board34 each year at the annual meeting of the Board to replace the group of Directors whose terms expire that year. The Board shall confirm as Directors the representatives who are selected by the members whose designated Directors' terms expire on the date of the annual meeting and who meet the Director qualifications established in these Bylaws35. 3.3.3 Notice to Members. Not less than sixty days prior to the annual meeting of the Board36, written notice delivered by mail shall be given to each of the member entities described in Section 2.2 whose representatives' terms will be expiring not 1@55, than sixty days prior to the anni -al meeri„n Of the gGa -437. Such notice shall state that the term of the member entity's representative will expire on the date of the annual meeting and shall direct such member entity to notify the Board in writing of the name and mailing address of the successor representative within 30 days prior to the annual meeting of the Board so that the Board may properly give notice to the new Director of the annual meeting. 3.4 Terms of Office. With the exception of the Directors classified at the organizational meeting of the Board, and unless a Director dies, resigns or is removed, each group of Directors shall be elected for terms expiring on the date of the annual meeting of the Board two years subsequent to their election a.Ad or38 until their successors are elected. 3.5 Annual Meeting. The imn.,,;;I meeting of the Board shall he held d, Icing the .,,.,..rh ,f MaFGh On a Gh year, as rinse to Marsh 74th as pQSS"bl@. 39 The exact time and place of the annual meeting will be set by the Board of Directors and notice of the meeting will be given to all members and directors at least 10 days in advance of the date set for the meeting. The purpose of the annual meeting is for electing directors and officers and transacting such business as may properly come before the meeting. 3.6 Regular Meetings. By resolution, the Board may specify the date, time and place for the holding of regular meetings without notice other than such resolution. 34Approved change at Council Meeting 2-3 December 2004. 35Approved change at Council Meeting 2-3 December 2004. 36Approved change at Council Meeting 2-3 December 2004. 37Approved change at Council Meeting 2-3 December 2004. 38Approved change at Council Meeting 2.3 May 2006. 39 Approved deletion at Council Meeting 10.11 March 2005. PWSRCAC Bylaws Update January 26, 2023 Page 5 of 16 Page 56 of 72 Discuss The Current Mayor and Manager Seats On The Different Boards And ... AGENDA ITEM #2.c. 3.7 Special Meeting. Special meetings of the Board or any committee appointed by the Board may be called by or at the request of the President or, in the case of special Board meetings, one- third of the number of Directors fixed by these Bylaws, and in the case of a special meeting of any committee appointed by the Board, by the Chairman thereof. The person or persons authorized to call special meetings may fix any place either within or without the State of Alaska as the place for holding any special Board or committee meeting called by them. 3.8 Meeting by Telephone or Videoconference. The Board of Directors, Executive Committee, and any standing or designated committees established by the Board are authorized to meet by teleconference or through other electronic communications media, including video conferencing, so long as all members may simultaneously hear each other and participate in the meeting. For in-person meetings, members of the Board or any committee designated by the Board may participate in a meeting of such Board or designated committee through use of a conference telephone call, video conferencing, or similar electronic communications media Eby 40 Participation by such means shall constitute presence in person at a meeting. 3.9 Place of Meeting. All meetings of the Board or committee shall be held at the principal office of the corporation or at such other place within or without the State of Alaska designated by the Board, by any persons entitled to call a meeting or by a waiver of notice signed by all Directors entitled to notice of the meeting. 3.10 Notice of Meetings. Notice of annual or special Board meetings and committee meetings stating the place, day and hour of the meeting, shall be given to each Director and each non-voting representative. Neither the business to be transacted at, nor the purpose of any meeting need be specified in the notice of such meeting. Notice may be given in writing or orally by any of the following means. 3.10.1 Personal Delivery. If notice is given by personal delivery, the notice shall be effective as delivered to a Director or non-voting representative at least two days before the meeting. 3.10.2 Delivery by Mail. If notice is delivered by mail, the notice shall be deemed effective if deposited in the official government mail properly addressed to a Director or non-voting representative at his or her address shown on the records of the corporation with postage prepaid at least ten days before the meeting. 3.10.3 Delivery by E -Mail. If notice is delivered by e-mail, the notice shall be deemed effective if the content thereof is transmitted to the last -known address for the Director or non- voting representative at his or her address shown on the records of the corporation at least three days before the meeting. 3.10.4 Delivery by Facsimile Transmission. If notice is delivered by facsimile transmission, the notice shall be deemed effective if the contents thereof are transmitted tom 40 Approved change at Council Meeting 17-18 September 2020. PWSRCAC Bylaws Update January 26, 2023 Page 6 of 16 Page 57 of 72 Discuss The Current Mayor and Manager Seats On The Different Boards And ... AGENDA ITEM #2.c. acknowledged b5641 the office of a Director or non-voting representative, at his or her facsimile number shown on the record of the corporation, at least 4Ve42 three days before the meeting. 3.10.5 Oral Notice. If notice is delivered orally, by telephone or in person, the notice shall be deemed effective when personally given to the Director or non-voting representative at least two days before the meeting. 3.10.6 Effect of Failure to Give Notice to Non -Voting Representatives. Failure to give notice to a non-voting representative shall have no effect on the establishment of a quorum of the Board or on the ability of the Board to transact business. 3.11 Waiver of Notice. 3.11.1 In Writing. Whenever any notice is required to be given to any Director under the provisions of these Bylaws, the Articles of Incorporation or applicable Alaska law, a waiver thereof in writing, signed by the person or persons entitled to such notice, whether before or after the time stated therein, shall be deemed equivalent to the giving of such notice. Neither the business to be transacted at, nor the purpose of, any regular or special meeting of the Board need be specified in the waiver of notice of such meeting. 3.11.2 By Attendance. The attendance of a Director at a Board or committee meeting shall constitute a waiver of notice of such meeting, except where a Director attends a meeting for the express purpose of objecting to the transaction of any business because the meeting is not lawfully called or convened. 3.12 Quorum. A majority of the number of Directors fixed by these Bylaws shall constitute a quorum for the transaction of business at any Board meeting. If a quorum is not present at a meeting, a majority of the Directors present may adjourn the meeting from time to time without further notice. 3.13 Manner of Acting. The act of the majority of the Directors present at a Board meeting at which there is a quorum shall be the act of the Board, unless the vote of a greater number is required by these Bylaws, the Articles of Incorporation or applicable Alaska law. 3.14 Action by Board Without a Meeting. Any action that could be taken at a regular meeting of the Board or Executive Committee may be taken without a meeting if the Executive Director determines that it is time sensitive and requires action before the bodys next regularly sched- Ierl Board meeting. In that case, the meeting the members shall be polled either by facsimile or by e- mail. The action shall be approved or rejected if and only if: a. All members respond by facsimile or by email, and, b. The vote is unanimous, meaning that either all members vote for the action, or all members vote against it. 41 Approved change at Council Meeting 2-3 December 2004. 42Approved change at Council Meeting 2-3 December, 2004. PWSRCAC Bylaws Update January 26, 2023 Page 7 of 16 Page 58 of 72 Discuss The Current Mayor and Manager Seats On The Different Boards And ... AGENDA ITEM #2.c. If the conditions a. and b. are both met, the action shall be deemed decided and all facsimiles and emails related to the poll shall be retained in the minutes book as a permanent record of the poll, of the participation by all members, and of the unanimous outcome. If conditions a. and b. are not both met, then the action shall be deemed undecided and the Executive Director arrange for it to be considered at a special meeting of the body, or at its next regular meeting43, by polling the rlircr_tnrc oi*hnr Grally, by facsimile or by e_Mail With response be made by any of the same me-aRs. The -acti -on shall be approved if aR attempt is made tG pell 4 ., ..44 ... _ .. - 3.15 Resignation. Any Director may resign at any time by delivering written notice to the President, or to the registered office of the corporation, or by giving oral notice at any meeting of the Directors. Any such resignation shall take effect at the time specified therein, or if the time is not specified, upon delivery thereof, and, unless otherwise specified therein, the acceptance of such resignation shall not be necessary to make it effective. 3.16 Removal. A Director may be removed from office, with or without cause, by the member that designated such Director by giving written notice to the Board. The member may simultaneously designate the Director's successor. A Director shall be automatically removed upon resignation or removal of the member that designated the Director. 3.17 Vacancies. A vacancy in the position of Director shall be filled by the Board which shall ele.-t the designee .,f them rAher which designated confirm by a majority vote of the Board such Director, who shall meet the Director qualifications established in these BylawS45. When a Director resigns, notice shall immediately be given to the member entity stating that the Director has resigned and requesting that the member entity notify the Board in writing of the name and mailing address of its designee for successor Director. A Director who fills a vacancy shall serve for the unexpired term of his or her predecessor On e#+ce46. In no case may a vacancy continue for longer than six months or until the next annual meeting of the Board, whichever occurs first. 3.18 Board Committees. 3.18.1 Creation of Committees. The Board, by reselutiol:i adopted by a majority of the . mher of oiremt„rss fixed by these Syl WS 47 may designate and appoint one or more standing or temporary committees, including an Executive Committee, from its own number and invest such committees with such powers as it may see fit, subject to such conditions as may be prescribed by the Board, these Bylaws and applicable law. The designation and appointment of any such committee and the delegation of authority thereto shall not relieve the Board or any individual 43 Approved changes at Council Meeting 15-16 September 2011. 44 Approved change at Council Meeting 10-11 March 2005. 45 Approved change at Council Meeting 2-3 December 2004. 46 Approved change at Council Meeting 2-3 May 2013. 47 Approved change at Council Meeting 2-3 December 2004. PWSRCAC Bylaws Update January 26, 2023 Page 8 of 16 Page 59 of 72 Discuss The Current Mayor and Manager Seats On The Different Boards And ... AGENDA ITEM #2.c. Director of any responsibility imposed by law. The Board may also designate and appoint one or more standing or temporary committees that may include persons other than Directors, but it shall not delegate to any such committee any authority or responsibility imposed on the Board by law, the articles of incorporation or these Bylaws. Members may be appointed to the standing committees, other than the Executive Committee, by the Executive Committee or by Board poll. Such appointments shall be ratified at the next meeting of the full Board?$ 3.18.2 Authority Standing of Committees. 3.18.2.1 Executive Committee. The Executive Committee shall be composed of the officers of the corporation other than the Executive Director49 and a member at large and may include two additional members at large from the board of directors.50 Subject to limitations on authority imposed by the Board, the Executive Committee shall have and may exercise all of the authority of the Board, except that no such committee shall have the authority to (1) amend the Articles of Incorporation, (2) adopt a plan of merger or consolidation with another corporation, (3) authorize the sale, lease, exchange or mortgage of all or substantially all of the property and assets of the corporation, (4) authorize the voluntary dissolution of the corporation or revoke proceedings therefore, (5) adopt a plan for the distribution of the assets of the corporation, (6) amend these Bylaws, or (7) approve or substantially modify the corporation's budget and/or contractual commitments. 3.18.2.2 Board Governance Committee. The Board Governance Committee is responsible for the organizational health and effectiveness of the Board. Its responsibilities include Board development, which includes training new Board members, as well as ongoing development of Board position job descriptions. The Board Governance Committee also is responsible for annually reviewing the Council's Bylaws and practices and recommending any changes it deems appropriate related to Board structure or operations. Byway of example, the Board Governance Committee should periodically review the manner in which meetings are conducted, the responsibilities of the Board officers, and the use of both standing and ad hoc committees. The Board Governance Committee shall adopt and abide by a Charter approved by the Board. The Board Governance Committee shall assist the President of the Board and chairs of the Council's committees, recommending action in appropriate circumstances, in issues regarding individual Board Members, including their participation or lack thereof with regard to council's activities$'. 3.18.2.3 Finance Committee. The responsibility of the Finance Committee is to assist the Board in carrying out its fiduciary responsibility to oversee the financial affairs of the organization and the annual independent audit of the Council's finances. The duties of the Finance Committee may include review and / or recommendation to the Board regarding acceptance or amendment of interim financial reports and proposed budgets. The Finance Committee will meet with the independent auditor at least annually to review the scope of the annual audits and audit findings, review internal controls, annual financial statements, the IRS Form 990, and review and provide guidance on risk management, insurance policies, property management, procurement, contracting policies, insurance, fiscal ethics and compliance programs, and overall fiscal governance. The Finance Committee shall be appointed to one-year terms by the Board at the May Board meeting or 48 Approved change at Council Meeting 10-11 March 2005. 49 Approved change at Council Meeting 6-7 May 1999. 50 Approved change at Council Meeting 6-7 May 1999. S1 Approved change at Council Meeting, 16-17 September 2010. PWSRCAC Bylaws Update January 26, 2023 Discuss The Current Mayor and Manager Seats On The Different Boards And Page 9 of 16 Page 60 of 72 AGENDA ITEM #2.c. at the time the budget is adopted. The Committee shall be comprised of the Treasurer, who shall chair the Committee and at least three members of the Board of Directors. (Resolution 03-03)52 3.18.2.4 Legislative Affairs Committee. The responsibility of the Legislative Affairs Committee is to advise the Board on state and federal legislative matters directly related to the PWSRCAC mission and its duties as set forth in the Oil Pollution Act of 1990 (OPA 90) and the contract with Alyeska Pipeline Service Company. The responsibilities of the Legislative Affairs Committee may include advising the Board on legislative priorities, relevant legislation and regulations, administrative actions, and department budgets. The Committee may produce informational materials on legislative priorities that educate and inform, make recommendation to the staff on administrative actions that advance legislative priorities, and participate in legislative visits to Juneau and Washington D.C. Committee members shall serve one-year terms and shall be appointed by the Board at the May Board meeting. The Committee shall be comprised of at least four Board members.53 3.18.2.5 Other Standing gLjet egEffy54 Committees other than Board Member Only CommitteeS55. The corparati9R shall designate other standing or temparary :s6The following are standing committees: Terminal Operations and Environmental Monitoring Committee Oil Spill Prevention and Response Committee Port Operations and Vessel Traffic System Committee Scientific Advisory Committee Comity Information and Education Committee57585960 Legislative islatiye Affairs, r,,.,, mirree 61 Fin-ance r-.,.,-,mirree6263 Marc! GnvPrn;;nr-P 64 65 Each standing committee named in this section may adopt a charter or operating procedures which shall be approved by the Board, but at a minimum66 shall adopt policies that: 52 Approved change at Council Meeting, 19-20 September 2019. 53 Approved change at Council Meeting, 19-20 September 2019. 54 Approved changes at Council Meeting 28-29 September 2000. 55 Approved change at Council Meeting 19-20 September 2019. 56 Approved change at Council Meeting 17 September 1992. S7Approved change at Council Meeting 17 September 1992. 58Approved disbandment at Council Meeting 24-25 September 1993. 59Approved reinstatement at Council Meeting 1-2 May 2008. 60 Approved change at Council Meeting, 19.20 September 2019. 61 Approved change at Council Meeting, 19-20 September 2019. 62Approved addition at Council Meeting 15-16 September 2005 63 Approved change at Council Meeting, 19-20 September 2019. 64 Approved additon at Council Meeting, 17-18 September 2010. 65 Approved change at Council Meeting, 19-20 September 2019. 66 Approved change at Council Meeting, 19-20 September 2019. PWSRCAC Bylaws Update January 26, 2023 Discuss The Current Mayor and Manager Seats On The Different Boards And Page 10 of 16 Page 61 of 72 AGENDA ITEM #2.c. A. For committees not consisting only of members of the board,67 set the number of members required for a quorum, but in no event shall that number be less than three. For committees consisting only of members of the board, set the quorum as specified in Bylaw 3.18.3.68 B. Allow members to go on inactive status for a period of up to six months with advance notice to the committee and the affirmative vote of a majority of committee members voting at any regularly called meeting. C. Remove members who have been absent for a minimum of three consecutive meetings without communicating the reasons for the absence and setting a time for their return.69 Committees other than '^ Fxp�,,th„e CnrnmI*h�� named in this section70 shall have and may exercise such authority as may be given to them by the Board. One or more directors shall be assigned to each standing committee speGifiGally named in this section, with the exception of the Legislative Affairs Committee, the Board Governance Committee71 and the Finance Committee, which shall be composed entirely of members of the Board.72 3.18.3 quorum and Manner of Acting. Three members73 of the executive committee shall constitute a quorum for the transaction of business at any meeting of such committee. A majority of the number of Directors composing any committees established by and f*Xed by X74 the Board and consisting only of Directors shall constitute a quorum for the transaction of business at any meeting of such committee75. If less than a quorum is present at a meeting, a majority of such Directors present may adjourn the meeting from time to time without further notice. The act of a majority of the members of a committee present at a meeting at which a quorum is present shall be the act of the committee. 3.18.4 Resignation. Any member of any committee may resign at any time by delivering written or ora176 notice thereof to the President, the Secretary, the Board or the Chair of such committee, or by giving oral notice at any meeting of such committee. Any such resignation shall take effect at the time specified therein, or if the time is not therein specifiec177, the acceptance of such resignation shall not be necessary to make it effective. 3.18.5 Removal. The Board may remove from office any member of any committee elected or appointed by it but only by the affirmative vote of not less than a majority of the number of Directors fixed by these Bylaws. 3.19 Compensation. The Directors may receive compensation for their service as Directors and may receive reimbursement for expenditures incurred on behalf of the corporation. Members 67 Approved addition at Council Meeting 2-3 May 2013. 68 Approved addition at Council Meeting 2.3 May 2013. 69 Approved changes/amendments at Council Meeting 28-29 September 2000. 70 Approved changes/amendments at Council Meeting 28-29 September 2000. 71 Approved addition at Council Meeting 2-3 May 2013. 72Approved change at Council Meeting 15-16 September 2005. 73Approved change at Special Council TC 18 May 1994. 74 Approved change at Council Meeting, 19-20 September 2019. 75 Approved changes/amendments at Council Meeting 28-29 September 2000. 76Approved change at Council Meeting 2.3 December 2004. 77Approved change at Council Meeting 2-3 December 2004. PWSRCAC Bylaws Update January 26, 2023 Page 11 of 16 Page 62 of 72 Discuss The Current Mayor and Manager Seats On The Different Boards And ... AGENDA ITEM #2.c. Directors at meetiRgS of the Board or rnrAR41tt@Lar, of the Reard of the 78 3.20 Standards of Conduct: The PWSRCAC and its staff shall maintain high standards of ethical conduct. A. No director or employee of the Council shall use his or her PWSRCAC membership, PWSRCAC property or PWSRCAC assets79 in an official capacity to act in the name of the Council for the purpose of influencing the result of an election to or a nomination for any public elective office. B. No director or employee shall pay, offer, promise, solicit or receive from any person, firm or corporation, either as a political contribution or a personal emolument, any money or anything of value in consideration of either support or the use of influence or the promise of support or influence in obtaining a Council decision or for any person, any appointive office, place or employment under the Council. C. No employee of the Council, director or committee member shall have a financial interest that conflicts with the fair and impartial conduct of his or her duties. Council members with a financial interest shall ensure that it does not conflict with the fair and impartial conduct of his or her council duties. D. Directors shall declare in writing on a form provided by PWSRCAC all personal and member financial ties to Alyeska Pipeline Service Company or members of the Alyeska consortium excluding normal commercial purchases of petroleum products. The declaration noted above shall be delivered as needed and at least once each year in writing to the President of PWSRCAC who will make copies available to all other PWSRCAC members. E. A new director shall comply with the requirements of D above prior to being seated on the Board of Directors. F. No director of the council may vote on any question in which the member has a direct financial interest. Financial interest shall be disclosed to the presiding officer prior to the vote on the question for a ruling on a request from the member with the financial interest to be excused from the vote. The decision of the presiding officer on a request by a member of the governing body to be excused from a vote may be overridden by the majority vote of the council members present. If , the remaining members present who qualify to vote do not constitute a quorum80, the matter shall be tabled until the next regular or special meeting at which a quorum qualified to vote on the matter are in attendance. A council employee or director may not participate in an official action in which the employee or director has a financial interest. G. No Director shall engage in contractual services or receive any financial compensation from PWSRCAC except for per diem, or stipend and travel/meeting expense reimbursement.B1 This paragraph does not prohibit the occasional purchase by PWSRCAC of goods 78Approved change at Council Meeting 2-3 December 2004. 79Approved addition at Council Meeting 15-16 September 2005. 80Approved change at Council Meeting 2-3 December 2004. 81Approved change at Council Meeting 9-10 March 1995. PWSRCAC Bylaws Update January 26, 2023 Page 12 of 16 Page 63 of 72 Discuss The Current Mayor and Manager Seats On The Different Boards And ... AGENDA ITEM #2.c. or services from a business in which a director has a financial interest provided that PWSRCAC pays no more for the goods or services than the business would charge to the general public and provided that the Executive Committee has previously approved the purchase of goods or service. H. No Director shall engage in cantFact lal sen,ire or receive any finonrial sensation frem be an employee of Alyeska Pipeline Service Company, Trans Alaska Pipeline System Owner Companies or shippers of Alaska North Slope crude oil except for purperes 0 OF «raisin.. fnr nil S^HIS. An employee is defined as a person who is hired by another person or business for a wage or fixed payment in exchange for personal services and who does not provide the services as part of an independent business82. SECTION 4. OFFICERS 4.1 Number and Qualifications. The officers of the corporation shall be a President, one or more Vice Presidents, a Secretary and a Treasurer, each of whom shall be elected by the Board. Other officers -a^d;1«'«;l^* ^ffker&83 may be elected or appointed by the Board, such officers ani air,tanr ^ffirere to hold office for such period and have such authority and perform such duties as are provided in these Bylaws or as may be provided by resolution of the Board. The Board may assign any officer any additional title that the Board deems appropriate. The Board may delegate to any officer or agent the power to appoint any such subordinate officers or agents and to prescribe their respective terms of office, authority and duties. The office of Chair of the Board and President shall be held by the same person. Any two or ^e^Ye ^ffices may he held by the same persons, en* the nffires of Dresiae.,r and SaGretaFy.84 All officers, except the Executive Director, must be Directors of the corporation.85 4.2 Election and Term of Office. The officers of the corporation shall be elected each year by the Board at the annual meeting of the Board. If the election of officers is not held at such meeting, such election shall be held as soon thereafter as a Board meeting may conveniently be held. Unless an officer dies, resigns, or is removed from office, he or she shall hold office until the next annual meeting of the Board or until his or her successor is elected. 4.3 Resignation. Any officer may resign at any time by delivering written notice to the President, a Vice President, the Secretary or the Board, or by giving oral notice at any meeting of the Board. Any such resignation shall take effect at the time specified therein, or if the time is not specified, upon delivery thereof and unless, otherwise specified therein, the acceptance of such resignation shall not be necessary to make it effective. 4.4 Removal. Any Officer or agent member of the Executive Committee86 elected or appointed by the Board may be removed by a majority vote of the Board whenever in its judgment the best interests of the corporation would be served thereby, but such remoVal shall -b@ lovith r�rei ,rl're to the r.,nrr��r ri..hrr if an., of the person so rtarngv@d.87 82Approved change at Council Meeting 15-16 September 2005. 83Approved change at Council Meeting 2-3 December 2004. "Approved change at Council Meeting 2-3 December 2004. 85Approved change at Council Meeting 6-7 May 1999. 86Approved change at Council Meeting 2-3 December 2004. 87Approved change at Council Meeting 2-3 December 2004. PWSRCAC Bylaws Update January 26, 2023 Discuss The Current Mayor and Manager Seats On The Different Boards And Page 13 of 16 Page 64 of 72 AGENDA ITEM #2.c. 4.5 Vacancies. A vacancy in any office created by the death, resignation, removal, disqualification, creation of a new office or any other cause may be filled by a majority vote of the Board for the unexpired portion of the term or for a new term established by the Board. 4.6 President and Chair of the Board. The President shall preside over meetings of the Board unless another officer is appointed or designated by the Board as Chair of such meeting and shall perform such other duties as shall be assigned to her or him by the Board from time to time.88 4.7 Vice President. In the event of the death of the President or his or her inability to act, the Vice President (or if there is FAQFP thRA QAe Vico President the V'co President who was ,designated h. oreeident,.,hese name firstappeaFs n the Board Peso I -Ale- ip electing officers)a9 shall perform the duties of the President, except as may be limited by resolution of the Board, with all the powers 0 .90 The Vice President shall perform such other duties as from time to time may be assigned to him or her by the Board. 4.8 Secretarv. The Secretary shall: keep, or cause to be kept or confirm, (a) the minutes of the meetings of the Board and committees having authority of the Board in one or more books provided for that purpose; (b) see that all notices are duly given in accordance with the provisions of the Bylaws or as required by law; (c) 5e c- e€ the corporate records of the corporation; (d) keep the registers of the post office address of each Director; and (e) in general Gause to he perform all duties incident to the office of Secretary and such other duties as from time to time may be assigned to him or her by the Board. In the absence of the Secretary, n Assistant SeGretan, may ncrf— the d, nice of the Cecret—, 91 92 4.9 Treasurer. The Treasurer shall have charge and ,etiad„ of and be responsible cause oversight to be performed93 for all funds and securities of the corporation; receive and give, or cause to be received and given, receipts for monies due and payable to the corporation from any source whatsoever; and deposit, or cause to be deposited, all such monies in the name of the corporation in banks, trust companies or other depositories selected in accordance with these Bylaws; and in general perform all of the duties incident to the office of Treasurer and such other duties as from time to time may be assigned to him or her by the Board. In the absence of the T --i ,ser an Accietant Trmc„rer —, nerfnrm the d, rtiec .,f the Treac„rer 94 4.10 Executive Director. The Executive Director is the chief executive officer of the corporation. He or she shall be appointed by, and serve at the pleasure of, the Board. The Executive Director shall administer all operations of the corporation, including the employment and supervision of all employees of the corporation. The Executive Director may sign deeds, mortgages, bonds, contracts, or other instruments, except when the signing and execution thereof have been expressly delegated by the Board or by these Bylaws to some other officer or agent of the 68Approved change at Council Meeting 6-7 May 1999. B9Approved change at Council Meeting 2-3 December 2004. 90Approved change at Council Meeting 2-3 December 2004. 91 Approved change at Council Meeting 2-3 December 2004. 92 Approved amendments at Council Meeting 2-3 May 2013. 93Approved change at Council Meeting 2-3 December 2004. 94Approved change at Council Meeting 2-3 December 2004. PWSRCAC Bylaws Update January 26, 2023 Page 14 of 16 Page 65 of 72 Discuss The Current Mayor and Manager Seats On The Different Boards And ... AGENDA ITEM #2.c. corporation or are required by law to be otherwise signed or executed by some other officer or in some other manner. The Executive Director shall report to the Board annually, or more often if required to do so, setting forth the result of the operations under his or her charge, and perform such other duties as from time to time may be assigned to him or her by the Board.95 4.11 Salaries. The salaries of the corporation's officers and agents shall be as fixed from time to time by the Board or by any person or persons to whom the Board has delegated such authority. Wo offir-e-F shall be pFeveRted fl:em FereiViRg Sl6lGh salary by reasn-m of the fact that he or she lrn a 96 SECTION 5. ADMINISTRATIVE AND FINANCIAL PROVISIONS 5.1 Contracts. The Board may authorize any officer or officers, or agent or agents, to enter into any contract or execute and deliver any instrument in the name of and on behalf of the corporation. Such authority may be general or confined to specific instances. 5.2 Loans. No loans shall be contracted on behalf of the corporation and no evidences of indebtedness shall be issued in its name unless authorized by a resolution of the Board. Such authority may be general or confined to specific instances. 5.3 Loans to Officers and Directors. No loans shall be made by the corporation to its officers or Directors. 5.4 Checks, Drafts. Etc. All checks, drafts or other orders for the payment of money, notes or other evidences of indebtedness issued in the name of the corporation shall be signed by such officer or officers, or agent or agents, of the corporation and in such manner as is from time to time determined by resolution of the Board. 5.5 Deposits. All funds of the corporation not otherwise employed shall be deposited from time to time to the credit of the corporation in such banks, trust companies or other depositories as the Board may select. 5.6 Minutes of Meetings: Books and Records. The corporation shall keep correct and complete books and records of account, minutes of the proceedings of its Board and committees having authority of the Board, and such other records as may be necessary or advisable. 5.7 Corporate Seal. The corporation may adopt a corporate seal. 5.8 Accounting Year. The accounting year of the corporation shall begin on July 1, and end on June 30.97 5.9 Rules of Procedure. The rules of procedure at meetings of the Board and committees of the Board shall be rules contained in Roberts' Rules of Order on Parliamentary Procedure, newly revised, so far as applicable and when not inconsistent with these Bylaws, the Articles of Incorporation or any resolution of the Board. 95 Approved change at Council Meeting 6-7 May 1999. 96 Approved change at Council Meeting 2-3 May 2013. 97Approved change at Council Meeting 4-5 May 1995. PWSRCAC Bylaws Update January 26, 2023 Page 15 of 16 Page 66 of 72 Discuss The Current Mayor and Manager Seats On The Different Boards And ... AGENDA ITEM #2.c. SECTION 6. INDEMNIFICATION 98 The corporation shall indemnify any person or entity who was or is a party or is threatened to be made a parry to any civil, criminal, administrative or investigative action, suit or proceeding (whether brought by or in the right of the corporation or otherwise) by reason of the fact that he or she or it is or was a Director, officer, employee or member of the corporation, or is or was serving at the request of the corporation as a Director or officer of another corporation, whether for profit or not for profit, against expenses (including attorneys' fees), judgments, fines and amounts paid in settlement actually and reasonably incurred in connection with such action, suit or proceeding so long as those proceedings or litigation arise from the person's affiliation with the Corporation and are within the scope of the person's official duties or powers99; and the Board may, at any time, approve indemnification of any other person which the corporation has the power to indemnify under the Alaska Nonprofit Corporation Act. The indemnification provided by this Section shall not be deemed exclusive of any other rights to which a person may be entitled as a matter of law or by contract. The corporation may purchase and maintain indemnification insurance for any person to the extent provided by applicable law. SECTION 7. AMENDMENTS These Bylaws may be altered, amended or repealed and new bylaws may be adopted by the affirmative vote of two-thirds of the number of Directors fixed by these Bylaws. The foregoing Bylaws, as amended, were adopted by the Board of Directors on January 26, 2023. �y/l� Bob Shavelson Secretary 98Approved change at Council Meeting 2.3 December 2004. 99Approved change at Council Meeting 2-3 December 2004. PWSRCAC Bylaws Update January 26, 2023 Page 16 of 16 Page 67 of 72 Discuss The Current Mayor and Manager Seats On The Different Boards And ... AGENDA ITEM #3.a. BOROUGH CLERK'S REPORT May 25, 2023 1. Appeal to the Board of Adjustment Q Mr. James Cole's appeal to the Board of adjustment will now be advanced to the Assembly as a Title 17 amendment or rezone despite a recommendation of denial by the Planning and Zoning Commission. An ordinance will be introduced on June 15 and advanced to public hearing at the next. If the Assembly declines to advance it then it dies just like any other ordinance. Mr. Cole's payment was refunded to him yesterday. The Mayor and Assembly may still want to schedule training regarding quasi - adjudicatory proceedings. This is something that could be discussed sometime in the fall. 2. Election Update Q The Absentee by mail application is now available on the Kodiak Island Borough elections page. Applications will be accepted six months before the election up to a week before the election. Q We are now gearing up for the October 3, 2023, municipal election. Our by - mail voting envelopes for this year have been ordered. 3. Records Q For FY2023, we have processed and fulfilled 35 records requests and there are two that are currently pending. Q The FY2023 records destruction will commence at the beginning of the fiscal year. We will also start archiving records that will be transferred from the different departments at the beginning of the new fiscal year. 4. Assembly Leave Dates Q Please send me your travel dates If you are travelling or taking any time off this summer. 7 Page 68 of 72 Borough Clerk's Report Kodiak Island Borough OFFICE of the MANAGER TO: Kodiak Island Borough Assembly FROM: Aimee Williams RE: Managers Report, May 25, 2023 710 Mill Bay Road Kodiak, Alaska 99615 Phone (907) 486-9301 Manager's Department Union Negotiations — The negotiation team of Dave Conrad, Meagan Christiansen, and Aimee Williams met with the union representatives on Monday, May 15, 2023, and Tuesday, May 16, 2023. All sections of the contract were tentatively agreed on except for one section that will be discussed with the Assembly at the May 25, 2023, Special Meeting inside of executive session. Compensation Study — We expect a draft of the study from Gallagher to arrive to us in the beginning of June. Federal Advocacy - Meeting with the new regional representative for Senator Murkowski's office on May 25, 2023. Leases — City of Kodiak Borough Building Lease (Meeting scheduled with the City Manager on Tuesday, May 23rd), Teen Court & Red Cross (These are near the end of their lease and a letter is being sent out to extend the leases), Fairgrounds, KISA, Chiniak Library (Dave Conrad, Meagan Christiansen, and I will be traveling to Chiniak on Monday, May 22, 2023, to meet with stakeholders), Long Term Care Facility, KRAA — planning on extending their current lease. Bayside Fire Chief Recruitment — Interviews for the position were held on Tuesday, May 16, 2023, and Wednesday, May 17, 2023. Ratings were completed this morning and we are looking forward to the job offer process. New Positions — As requested by the Assembly, a look at the past job descriptions and cost analysis was completed for adding a Resource Manager. Additionally, there is also information that has been added to address a need that was identified inside of the Healthcare Facilities Advisory Board for a new employee to handle matters for our major facilities. Please see the Page 69 of 72 attached information for both positions. (Both positions will need new job descriptions to be developed that would better meet the needs of the KIB) Karluk and Larsen Bay — The timeline for ending the funding of these two school buildings is June 30, 2023. There are some maintenance issues that need to be completed before the Larsen Bay building can be signed over. Staff is working on a plan to ensure that the stakeholders are aware of the upcoming changes and to make sure that the KIB requirements are covered. Assessing Department — Exemptions — Assessing staff continues to work on the requests for business / non-profit tax exemptions. There is a backlog on these requests. Tax Roll — There are as many as forty $150,000 exemptions from either seniors or disabled veterans that might still be granted. This would result in a possible maximum of $6,000,000 less of taxable value. Field work — Assessing has begun the FY2024 field work. The first remote trip was scheduled to be from May 22 — 23, 2023. Unfortunately, unfavorable weather forecasts have postponed this trip to a later date. Director Vacation - Seema will be out of office from May 18 - June 12. Community Development — Board of Adjustment — There will be a Board of Adjustment on June 15, 2023. The borough attorney will tentatively be offering training on the Board of Adjustment process at a meeting before that date. Planning and Zoning — Planning and Zoning had a regular board meeting on Wednesday, May 17, 2023. There are also cases to be reviewed for June and July. Parks and Recreation — First meeting, after a 2 '/2 year break, will be starting again in June. Meetings are currently scheduled for the fourth Tuesday of each month at 2:30PM in the Assembly Chambers. Staffing — Community Development has two of the four/five (depending on the timeframe, there have been either four or five) staff members. Capital Improvement Projects — Villages have been notified about getting their CIP together so that they can provide us with projects that have been vetted by either tribe or village board approval. CIP lists aren't due to CDD until August. Director Vacation - Seema will be out of office from May 18 - June 12. Engineering and Facilities — Page 70 of 72 Staffing — E&F hired one temporary laborer and they are still looking for additional help with summer labor. KFRC Discharge Permit — Completing the final research necessary as determined by ADEC. Communications and cooperation with the regulatory agency have been very positive. KIB is striving to avoid an assignment of penalty as the final steps are completed to be compliant. Swimming Pool - The review has been received and is being evaluated. The initial assessment brought up some immediate questions and once those questions are answered, it will be distributed. KIBSD — • Peterson Elementary —Friend Construction is awaiting delivery estimates for components prior to preparing a schedule for the project • North Star Windows & Siding Phase 2 — KIB is waiting for a revised schedule. The anticipated start is right after the end of the school year. • Kodiak High School Roof Repairs — EF Department received a Notice of Work from the contractor, Rain Proof Roofing, but are still waiting on a proposed time schedule. Leachate Treatment Plant — The interior machinery is set. Columns for the building are placed. Roof truss sections are assembled and are ready for placement by crane on Friday, May 19, 2023. Construction is scheduled to take about three weeks, but it will be several months before the new machinery can be incorporated into the current process. Stage 3 Closure/Leachate Treatment Plant SRF Loan - State Revolving Loan has been approved. Assembly to accept $6,162,265.00 Bayside Classroom Addition — Architect has finished the revised plan request for the design of the addition of restrooms, coffee mess, and storage. The board will be reviewing those design plans tonight at their FP# 1 meeting. Touch Tank — KIB is making every effort possible to have the touch tank open during cruise ship days. Our staff is in touch with First Student to find out when there are scheduled buses transporting cruise ship guests to the facility. Health and Facilities Advisory Board — Next meeting is scheduled for Monday, July 10, 2023, at 3:OOPM. Finance Department/ IT - FY2024 Budget Preparation — The Manager's Budget has been distributed and is available on the website. Please feel free to bring questions to Dora. The sooner you bring your questions/ideas, the more time staff has to incorporate them into budget amendments. Page 71 of 72 PATS Software — Property Assessment and Taxation Software — Borough Attorney has heard back from the software company and passed the answers to staff questions back to the staff. Once the staff is satisfied with the software package, this will move forward for approval. It is on the May 25, 2023, Special Meeting for approval if it is ready. Servers — IT is making the transition plan to upgrade KIB's older servers to the current versions of the Windows Server operating systems. Windows 11— IT is working on the rollout of Windows 11 across KIB that will take place later this summer. Email — IT is almost done with the email migration to the cloud. List of Pending Items for Discussion • City of Kodiak o E911 System and compensation o Joint support and participation in the development of the Federal CIP List • Continued update of the Personnel Manual • Disposition of 717 Rezanof (Mental Health Buildings) • Service Area Contracts • Funding opportunities for road repairs and improvements. Page 72 of 72 KODIAK ISLAND BOROUGH �Wwyr2,,-)L2Lion MeetingType: Date: pease rmiro i your name iegiuiy riease rmiN i your name ie ioi r