2023-05-25 Special MeetingKodiak Island Borough
Assembly Special Meeting Agenda
Thursday, May 25, 2023, 6:30 p.m.
Assembly Chambers
This meeting was called by the Mayor and Assembly
Page
1. ROLL CALL
2. CITIZENS COMMENTS (Limited to Three Minutes per Speaker)
Please call 1(907) 486-3231 or toll free 1(855) 492-9201
3. CONSIDERATION OF MATTER(S) IN THE CALL FOR THE SPECIAL
MEETING
A. PUBLIC HEARING - Resolution No. FY2024-01 Establishing The 2 - 6
Amount Of Funds To Be Made Available From Local Sources For
The Kodiak Island Borough School District For The Fiscal Year
Beginning July 1, 2023 And Ending June 30, 2024
Agenda Item Report - Pdf
B. EXECUTIVE SESSION - Discussion Of Matters Involving Union 7
Negotiations With The IBEW
Agenda Item Report - Pdf
4. ADJOURNMENT
This meeting is open to the public and will be broadcast on the Borough's YouTube Channel. Meeting packets are available
online. Please subscribe to get meeting notifications when meeting packets are published. For public comments, please call
(907) 486-3231 or (855) 492-9202.
Page 1 of 7
AGENDA ITEM #3.A.
KODIAK ISLAND BOROUGH
STAFF REPORT
MAY 25, 2023
=' ASSEMBLY SPECIAL MEETING
z.
SUBJECT: PUBLIC HEARING - Resolution No. FY2024-01 Establishing The Amount Of
Funds To Be Made Available From Local Sources For The Kodiak Island
Borough School District For The Fiscal Year Beginning July 1, 2023 And Ending
June 30, 2024
ORIGINATOR: Dora Cross, Finance Director
RECOMMENDATION:
Move to adopt Resolution No. FY2024-01.
Clerk's note: Line 35 of the Resolution needs to be discussed and the amount filled in. Move
to amend Resolution No. FY2024-01 by inserting (Amount) in line 35.
DISCUSSION:
UPDATE: April 28, 2023
On April 28, 2023, the Kodiak Island Borough School District presented their formal, local
support funding request of $12,455,244. Their total budget passed by the School Board on
March 30, 2023, was $47,601,943.
March 25, 2023
During the Assembly Budget meeting, staff was asked to flat fund the school district for the
Manager's Budget due April 1st. Per their request, staff used the FY2023 funding amount of
$11,955,244 for the Manager's FY2024 Budget.
ALTERNATIVES:
FISCAL IMPACT:
OTHER INFORMATION:
KIB Code 3.15.30 Budget and Capital Program
B. The school district shall submit to the manager the proposed budget and local support
requirements for the school by the thirtieth of April so the major funding can be incorporated
into the borough budget and budget message.
AS 14.14.060 Relationship Between Borough School District and Borough; Finances and
Buildings. (partial sections presented)
(c) Except as otherwise provided by municipal ordinance, the borough school board shall
submit the school budget for the following school year to the borough assembly by May 1 for
approval of the total amount. Within 30 days after receipt of the budget the assembly shall
determine the total amount of money to be made available from local sources for school
purposes and shall furnish the school board with a statement of the sum to be made available.
If the assembly does not, within 30 days, furnish the school board with a statement of the sum
to be made available, the amount requested in the budget is automatically approved. Except
as otherwise provided by municipal ordinance, by June 30, the assembly shall appropriate the
amount to be made available from local sources from money available for the purpose.
Kodiak Island Borough
Page 2 of 7
PUBLIC HEARING - Resolution No. FY2024-01 Establishing The Amount Of Fun...
AGENDA ITEM #3.A.
Page 3 of 7
PUBLIC HEARING - Resolution No. FY2024-01 Establishing The Amount Of Fun...
1
KODIAK ISLAND BOROUGH
2
RESOLUTION NO. FY2024-01
3
4
A RESOLUTION OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH ESTABLISHING
5
THE AMOUNT OF FUNDS TO BE MADE AVAILABLE FROM LOCAL SOURCES FOR THE
6
KODIAK ISLAND BOROUGH SCHOOL DISTRICT FOR THE FISCAL YEAR BEGINNING
7
JULY 1, 2023 AND ENDING JUNE 30, 2024
8
9
WHEREAS, Kodiak Island Borough Code of Ordinances 3.15.030B provides that the Kodiak
10
Island Borough Board of Education shall submit the proposed budget and local support
11
requirements for the schools by April 30; and
12
13
WHEREAS, the Kodiak Island Borough Board of Education submitted their proposed budget
14
and local support requirements for the schools on April 28, 2023; and
15
16
WHEREAS, pursuant to AS 14.14.060(c), within thirty days after receipt of the school district
17
budget, the assembly shall determine the amount of funds to be made available from local sources
18
for school purposes and shall furnish the Board of Education with a statement of the sum to be
19
made available; and
20
21
WHEREAS, the Board of Education has submitted a proposed budget of $47,601,942.54 which
22
includes a request of KIB support for $12,455,244, of which $550,000 is in kind services and
23
$11,905,244 is appropriation; and
24
25
WHEREAS, the amount of funds to be appropriated from local sources for school purposes will
26
be incorporated into Ordinance No. FY2024-01, the Borough's fiscal year 2024 appropriation and
27
tax levy ordinance; and
28
29
WHEREAS, the School District appropriation stated in this resolution may be adjusted
30
as part of the Borough budget process.
31
32
33
NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND
34
BOROUGH that the amount to be made available to the Kodiak Island Borough School District
35
from local sources for the fiscal year ending June 30, 2024 is set at $XX,XXX,XXX for both direct
36
appropriation and in-kind services.
37
38
39
ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH
40
THIS DAY OF 12023
41
42
KODIAK ISLAND BOROUGH
Resolution No. FY2024-01 Page 1 of 2
Page 3 of 7
PUBLIC HEARING - Resolution No. FY2024-01 Establishing The Amount Of Fun...
AGENDA ITEM #3.A.
43
44 ATTEST:
45
46 Scott Arndt, Mayor
47 Nova M. Javier, MMC, Borough Clerk
48
49 VOTES:
50 Ayes:
51 Noes:
52
53
54
55
56
57
58
59
60
61
62
63
64
65
66
67
68
Resolution No. FY2024-01 Page 2 of 2
Page 4 of 7
PUBLIC HEARING - Resolution No. FY2024-01 Establishing The Amount Of Fun...
AGENDA ITEM #3.A.
Kodiak Island Borough School District
722 Mill Bay Road
Kodiak, Alaska 99615
Office of the Superintendent
(907)486-7550
April 28, 2023
Aimee Williams, Manager
Kodiak Island Borough
710 Mill Bay Road
Kodiak, AK 99615
Dear Ms. Williams,
The Kodiak Island Borough School District (KIBSD) School Board first reviewed their FY24
preliminary revenue and expenses on January 23, 2023. On March 23, 2023, KIBSD presented the
preliminary FY24 budget to Kodiak Island Borough (KIB) Assembly members.
On March 30, 2023, the School Board passed their budget of $47,601,942.54.
To balance the FY24 budget, the Board has requested an increase in our local funding over last
year's actual funding. The FY24 budget passed by the School Board on March 30, 2023, reflects a
local funding request of $12,455,244.
The Board and School District recognize this is an increase over our FY23 appropriation. The
District also has budgeted the use of fund balance in the amount of $2,386,455.58.
In addition, the district has reduced eleven (11) positions, and reduced professional services for a
total of $-1,028,038.81 in the FY24 budget.
Concerns for FY24 and FY25:
• Failure to reduce our use of fund balance to balance our budget creates a steep cliff the
following year.
• Annually salary (steps/columns) for current staffing levels is —$1.2 million.
• Relying on Insurance Refunds to support fund balance is dangerous. KIBSD is self-insured
and budgeted to cover the insurance liability.
KIBSD has a good partnership with KIB. Over the past four years, when KIBSD had a large fund
balance, KIBSD set aside funds to complete large school facility projects.
We respectfully request our full ask of $12,455,244 be approved.
Sincerely,
Z/,7,74 41
Cyndy Mika
KIBSD Superintendent
Page 5 of 7
PUBLIC HEARING - Resolution No. FY2024-01 Establishing The Amount Of Fun...
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Kodiak Island Borough
Local Funding Support to School District
FY2012through FY2023
FY2015 FY2016 FY2017 FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
Borough Local Contribution
Annual Appropriation to the School District $ 10,905,600 $ 10,905,600 $ 10,277,500 $ 9,377,500 $ 9,890,244 $ 10,455,244 $ 9,390,089 $ 10,455,244 $ 11,955,244
AGENDA ITEM #3.B.
KODIAK ISLAND BOROUGH
STAFF REPORT
MAY 25, 2023
ASSEMBLY SPECIAL MEETING
SUBJECT: EXECUTIVE SESSION - Discussion Of Matters Involving Union Negotiations
With The IBEW
ORIGINATOR: Aimee Williams, Borough Manager
RECOMMENDATION:
Move to convene into executive session to discuss matters involving negotiations with the IBEW
under the authority of KIBC 2.30.030(F) (1)(d) for the purpose of confidential communications
with, and providing direction to, the Borough's representative regarding negotiations with the
IBEW.
DISCUSSION:
This executive session is for the purpose of confidential communications with, and providing
direction to, the Borough's representative regarding labor negotiations with the IBEW.
ALTERNATIVES:
FISCAL IMPACT:
1019:1=1:a1►17010Ly I-A0IQ01F
Kodiak Island Borough
Page 7 of 7
EXECUTIVE SESSION - Discussion Of Matters Involving Union Negotiations W...
Kodiak Island Borough
Assembly Special Meeting Guidelines
Thursday, May 25, 2023, 6:30 p.m.
Assembly Chambers
1. ROLL CALL
KIBC 2.25.070... the chair shall cause the record to reflect the absence of the member, the
reason for the absence, and whether the absence is excused by the assembly
2. CITIZENS COMMENTS (Limited to Three Minutes per Speaker)
Read the phone numbers: Local is 907-486-3231; Toll Free is 1-855-492-9202.
Please ask speakers to:
1. Sign in and state their name for the record
2. Turn on the microphone before speaking
3. Address all remarks to the assembly as a body and not to any
member thereof.
4. If calling in — turn off any listening devices to prevent feedback
3. CONSIDERATION OF MATTER(S) IN THE CALL FOR THE SPECIAL
MEETING
A. PUBLIC HEARING — Resolution No. FY2024-01 Establishing The Amount
Of Funds To Be Made Available From Local Sources For The Kodiak
Island Borough School District For The Fiscal Year Beginning July 1, 2023,
And Ending June 30, 2024
Recommended motion: Move to adopt Resolution No. FY2024-01.
Clerk's note: Line 35 of the Resolution needs to be discussed and the
amount filled in.
Staff report — Dora Cross, Finance Director
Open public hearing.
Read phone numbers: 907-486-3231, Toll Free 1-855-492-9202.
Please ask speakers to:
1. Sign in and state their name for the record
2. Turn on the microphone before speaking
3. Address all remarks to the assembly as a body and not to any
member thereof
4. If calling in — turn off any listening devices to prevent feedback
Close the public hearing.
Page 1 of 3
Assembly discussion.
Recommended motion: Move to amend Resolution No. FY2024-01 by
inserting (Amount) in line 35.
Assembly discussion.
ROLL CALL VOTE ON THE MOTION TO AMEND
ROLL CALL VOTE ON THE MAIN MOTION AS AMENDED
C. EXECUTIVE SESSION
Discussion Of Matters Involving Negotiations With The IBEW
Recommended motion: Move to convene into executive session to
discuss matters involving negotiations with the IBEW under the authority
of KIBC 2.30.030(F) (1)(d) for the purpose of confidential communications
with, and providing direction to, the Borough's representative regarding
negotiations with the IBEW.
Assembly discussion.
ROLL CALL VOTE ON MOTION
Recommended motion: Move to invite the Mayor, Assembly, Borough
Manager Aimee Williams, Engineering and Facilities Director Dave
Conrad, Special Projects Support Meagan Christiansen, Finance Director
Dora Cross, and the Borough Clerk into executive session.
VOICE VOTE ON MOTION
After the vote, Mayor Arndt recesses the regular meeting and convenes
the executive session.
Upon returning from the executive session, Mayor Arndt reconvenes the
regular meeting and announces
• No action is to be taken as a result of the executive session.
Direction may be given to the Manager to proceed with
negotiations.
-o r-
• The Assembly may make a motion if necessary. The Assembly
must state the motion and vote outside of executive session.
ROLL CALL VOTE ON ANY MOTION THAT MAY HAVE RESULTED
FROM THE EXECUTIVE SESSION.
Page 2 of 3
4. ADJOURNMENT
Recommended motion: Move to adjourn the meeting.
VOICE VOTE ON MOTION.
KIBC 2.30.030 A.... Meetings shall adjourn at 10:30 p.m. unless the time is
extended by a majority of the votes to which the assembly is entitled. No meeting
shall be extended beyond 11 p.m., unless extended by a two-thirds vote of the
assembly, except the meeting shall be extended to set the time and place for
resumption of the meeting.
Page 3 of 3
Regular Special L./
Convened:
KODIAK ISLAND BOROUGH ASSEMBLY ROLL CALL SHEET
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Recessed:
Reconvened:
Date:
Adjourned:
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Mr. Ledoux
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Mr. Ledoux
Mr. Ledoux
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Mr. Ledoux
Mr. Ledoux
Mr. Smiley
V
Mr.'Smiley
Mr. Smiley
Mr. Smiley
Mr. Smiley
Mr. Smith
V
Mr. Smith
Mr. Smith
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Mr. Smith
Mr. Smith
Mr. Turner
V
Mr. Turner
Mr. Turner
Mr. Turner
Mr. Turner
VACANT
VACANT
VACANT
VACANT
VACANT
OULD
ANYONE LIKE TO_ CHANGE THEIR VOTE? WOULD ANYONE
LIKE TO CHANGE THEIR
VOTE?
TOTAL:
TOTAL: -F1
TOTAL:
TOTAL:TOTAL:
The mayor may not
vote except in the case where only six members of the assembly are present and there is a three/three tie vote of the assembly.
Mayor Arndt I
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Mayor Arndt
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Regular Special
Convened:
KODIAK ISLAND BOROUGH ASSEMBLY ROLL CALL SHEET
Recessed:
Reconvened:
Date:
Adjourned:
BY:
SECOND: r
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BY:
SECOND:
BY:
SECOND:
BY:
SECOND:
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BY:
SECOND:
YES NO
Mr. Delgado
Mr. Delgado
Mr. Delgado
Mr. Delgado
Mr. Delgado
Mr. Griffin
Mr. Griffin
Mr. Griffin
Mr. Griffin
Mr. Griffin
Mr. Ledoux
Mr. Ledoux
Mr. Ledoux
Mr. Ledoux
Mr. Ledoux
Mr. Smiley
Mr. Smiley
Mr. Smiley
Mr. Smiley
Mr. Smiley
Mr. Smith
Mr. Smith
Mr. Smith
Mr. Smith
Mr. Smith
Mr. Turner
Mr. Turner
Mr. Turner
Mr. Turner
Mr. Turner
VACANT
VACANT
VACANT
VACANT
VACANT
OULD
ANYONE LIKE TO
CHANGE
THEIR VOTE? WOULD
ANYONE
LIKE TO CHANGE THEIR
VOTE?
TOTAL:
TOTAL:
TOTAL:
TOTAL:
TOTAL:
The mayor may not
vote except in the case where only six members of the assembly are present and there is a three/three tie vote of the assembly.
Mayor Arndt
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Mayor Arndt
Mayor Arndt
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ASSEMBLY'S PREROGATIVE IN JUDGING VOTING PROCEDURE
Unless the bylaws provide otherwise, the Assembly itself is the judge of all questions arising that are incidental to the voting or the counting
of the votes. In an election by ballot, for example, the tellers (p.401, I. 16-21) should refer to the Assembly for decision on all questions on
which there is any uncertainty.
REQUIRED VOTES FOR MOTIONS
(Motions reauirina 2/3 vote to carry (7 present requires 5
✓ Reconsideration on the same day
✓ Suspension of rules
✓ Limit of extend debate
✓ Declaring vacancy on the Assembly and Office of the Mayor
✓ Budget Adoption Veto — Override
✓ Extending the adjournment time beyond 11 p.m.
Attorney's opinion dated April 6, 2023
Absences do not reduce the vote requirement. Otherwise, if there were only four (4) present, it might mean that 3 votes would
approve a motion. The court is more likely to treat it as the number of votes of the fully constituted body, and would only reduce the
number of persons were disqualified not just absent. He expected a court to read the voting requirement to include 2/3 of the FULL
membership not just those who are in attendance.
Majority vote is majority of the membership (quorum)
✓ Point of Order (KIBC 2.30.080)
✓ Previous Question
✓ Recess — not to exceed 20 minutes
✓ Appealing the decision of the chair when it comes to conflict of interest
✓ Extending the adjournment time beyond 10:30 p.m.
✓ Appointing the DPO requires majority
✓ Appointing a Manager (no sooner than one year after leaving Mayor/Assembly office)
✓ Calling a special meeting
✓ The same motion that receives the same outcome two meetings in a row shall not be revisited for six months unless the
members by a majority vote agree to do so.
KODIAK ISLAND BOROUGH
Meeting Type: �� P (a�(h� m`� P �l l�/l Date: 0 23
Please PRINT your name legibly Please PRINT your name legibly
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Kodiak Island Borough
Assembly Newsletter
Vol. FY2023, No. 36 May 26, 2023
At Its Special Meeting Of May 25, 2023, The Kodiak Island Borough Assembly Took The Following
Actions. The Next Regular Meeting Of The Borough Assembly Is Scheduled On Thursday, June 1, 2023,
At 6:30 p.m. In The Borough Assembly Chambers.
AMENDED, ADOPTED Resolution No. FY2024-01 Establishing The Amount Of Funds To Be Made
Available From Local Sources For The Kodiak Island Borough School District For The Fiscal Year
Beginning July 1, 2023 And Ending June 30, 2024
CONVENED INTO EXECUTIVE SESSION To Discuss Matters Involving Negotiations With The IBEW
Under The Authority Of KIBC 2.30.030(F) (1)(D) For The Purpose Of Confidential Communications With,
And Providing Direction To, The Borough's Representative Regarding Negotiations With The IBEW.
INVITED The Mayor, Assembly, Borough Manager Aimee Williams, Engineering And Facilities Director
Dave Conrad, Finance Director Dora Cross, And The Borough Clerk Into Executive Session. DIRECTED
The Borough Manager To Proceed With The Negotiation Process
View our website: Visit our Facebook page: :r..; Follow us on
www.kodiakak.us In www.facebook.com/KodiakislandBorough Twitter:
@KodiakBorough
View our website:
www.kodiakak.us
Visit our Facebook page:
www.facebook.com/KodiakIslandBorough
Follow us on
Twitter:
@KodiakBorough
Kodiak Island Borough
Assembly Newsletter
Vol. FY2023, No. 36 May 26, 2023
At Its Special Meeting Of May 25, 2023, The Kodiak Island Borough Assembly Took The Following
Actions. The Next Regular Meeting Of The Borough Assembly Is Scheduled On Thursday, June 1, 2023,
At 6:30 p.m. In The Borough Assembly Chambers.
AMENDED, ADOPTED Resolution No. FY2024-01 Establishing The Amount Of Funds To Be Made
Available From Local Sources For The Kodiak Island Borough School District For The Fiscal Year
Beginning July 1, 2023 And Ending June 30, 2024
CONVENED INTO EXECUTIVE SESSION To Discuss Matters Involving Negotiations With The IBEW
Under The Authority Of KIBC 2.30.030(F) (1)(D) For The Purpose Of Confidential Communications With,
And Providing Direction To, The Borough's Representative Regarding Negotiations With The IBEW.
INVITED The Mayor, Assembly, Borough Manager Aimee Williams, Engineering And Facilities Director
Dave Conrad, Finance Director Dora Cross, And The Borough Clerk Into Executive Session. DIRECTED
The Borough Manager To Proceed With The Negotiation Process