2023-04-27 Work SessionKodiak Island Borough
Assembly Work Session
Assembly Chambers
Thursday, April 27, 2023, 6:30 p.m.
________________________________________________________________________________________
Work Sessions are informal meetings of the Assembly where Assembly members review the upcoming regular
meeting agenda packet and seek or receive information from staff. Although additional items not listed on the work
session agenda are discussed when introduced by the Mayor, Assembly, or staff, no formal action is taken at work
sessions and items that require formal Assembly action are placed on regular Assembly meeting agenda.
Page
1. CITIZENS' COMMENTS 1-907-486-3231 or Toll Free 1-855-492-9202
(Limited To Three Minutes Per Speaker)
2. AGENDA ITEMS
a.
Interview Of Mayoral Applicants For A Term To Expire October
2023
Agenda Item Report - Pdf
3 - 11
b.
FY2024 Budget Discussion
Agenda Item Report - Pdf
FY24 Projected Staff Allocations
Service Area Budget Handouts
12 - 60
3. PACKET REVIEW
a.
AWARDS AND PRESENTATIONS
• Proclamation Declaring April 30 - May 6, 2023, as 54th
Annual Professional Municipal Clerks Week
ORDINANCES FOR INTRODUCTION
• Ordinance No. FY2023-18 Amending Kodiak Island
Borough Code Title 1 General Provisions Chapter 1.20
General Penalty Section 1.20.050 Fine Schedule Setting
Out Penalties In The Minor Offense Fine Schedule; And
Amending Title 8 Health And Safety Chapter 8.20 Littering
Section 8.20.010 Unlawful Acts Regarding Littering And
Improper Disposal Of Waste
OTHER ITEMS
• Appointment To The Kodiak Island Borough Mayoral Seat
• Administration Of Oath Of Office To Newly Appointed
Mayor
• Good Cause Determinations For Late File Senior Citizen
Or Disabled Veteran Exemption Applications
Page 1 of 60
4. MANAGER’S COMMENTS
5. CLERK'S COMMENTS
6. ASSEMBLY MEMBERS’ COMMENTS
7. MAYOR'S COMMENTS
8. UPCOMING TRAVEL
• May 4-5, Prince William Sound Regional Citizens Advisory Council,
Valdez
• May 11-13, Alaska Municipal League Board Meeting, Anchorage
• May 15-21, National Association of Counties, Utah
• August 9-11, AML Summer Legislative Conference, Homer
• December 6-8, AML Annual Conference, Anchorage
_________________________________________________________________________
This meeting is open to the public and will be broadcast on the Borough's YouTube Channel. Meeting packets are available
online. Please subscribe to get meeting notifications when meeting packets are published. For public comments, please call
(907) 486-3231 or (855) 492-9202.
Page 2 of 60
KODIAK ISLAND BOROUGH
STAFF REPORT
APRIL 27, 2023
ASSEMBLY WORK SESSION
Kodiak Island Borough
SUBJECT: Interview Of Mayoral Applicants For A Term To Expire October 2023
ORIGINATOR: Nova M. Javier, MMC, Borough Clerk
RECOMMENDATION:
Assembly to interview applicants. The appointment and oath taking for the selected candidate
for the mayoral seat will be scheduled at the May 4, 2023, regular meeting.
DISCUSSION:
KIBC 2.20.100 Filling a vacancy. A vacancy in the office of the mayor occurring within six
months of a regular election shall be filled by the assembly. The person designated shall serve
until the next regular election and until a successor is elected and has qualified. If an assembly
member is chosen, he shall resign his assembly seat. If a vacancy occurs more than six months
before a regular election, the assembly shall call a special election to fill the unexpired term. A.
In appointing a person from among the applicants, the assembly shall utilize the voting
procedures specified in KIBC 2.30.040(A).
KIBC 2.30.040 Organization and deputy presiding officer.
A. Organization. The assembly shall annually, at the November meeting, elect from its members
a deputy presiding officer to serve at the assembly’s pleasure.
B. Election of the deputy presiding officer of the assembly shall be in the following manner:
1. As the first order of new business, nominations for deputy presiding officer shall be
opened.
2. Nominations may be made by any member of the assembly.
3. At the close of nominations, a ballot shall be taken. The clerk shall distribute, collect,
and with the assistance of one other person, tally the ballots. The clerk shall announce
the results.
4. A majority vote of the assembly shall be required for election.
5. If no majority is cast for any candidate, the candidate or candidates with the fewest
ballots shall be dropped from the list of candidates until there are two remaining and
balloting shall continue until one candidate is elected. In case of an ultimate tie vote of
the assembly, the mayor may vote.
ALTERNATIVES:
FISCAL IMPACT:
OTHER INFORMATION:
• On March 30, 2023, the Assembly discussed the process/overview for filling the
mayoral seat. It was decided at that time to allow Assembly members one week until
April 6, 2023, to express their interest on the seat.
• On April 6, 2023, the Assembly once again discussed filling the mayoral seat vacancy
and the clerk was directed to start the application process for the seat.
AGENDA ITEM #2.a.
Interview Of Mayoral Applicants For A Term To Expire October 2023
Page 3 of 60
Page 1 of 2
Kodiak Island Borough
OFFICE of the CLERK
Filling the Mayoral Seat Vacancy
REVISED CALENDAR
*Blue text – code requirement for filling Assembly seat
*Revised calendar to remove rating sheets
Accept resignation with an effective date of April 30 at
12:01 a.m.
April 6
A vacancy in the office of the mayor occurring within
six months of a regular election shall be filled by the
Assembly.
There is 5 months left before the
October 3 election
Assembly Members discussed the filling of the mayoral
seat and directed the borough clerk to start the
application process for the seat.
April 6
Advertise in the paper twice
April 12 and April 14
Application Acceptance Period
April 17 to April 21 during regular
office hours
Clerk to distribute interview packets
The Assembly shall review the applications
April 24
(Assembly members to pick up
applications at the Clerk’s office)
Interview applicants
The Assembly may interview applicants
April 27 During the Work Session
Review and decide on applicant
May 04 Regular Meeting (May
convene into executive session)
Appointment and Oath Taking
May 04
AGENDA ITEM #2.a.
Interview Of Mayoral Applicants For A Term To Expire October 2023
Page 4 of 60
Page 2 of 2
KIBC 2.20.090 Vacancy in the office of mayor.
The assembly shall, by two-thirds concurring vote, declare the office of mayor vacant only when
the person elected:
A. Fails to qualify or take office within 30 days after election or appointment;
B. Unless excused by the assembly, is physically absent for 90 consecutive days;
C. Resigns and the resignation is accepted;
D. Is physically or mentally unable to perform the duties of office;
E. Is convicted of an offense involving a violation of the oath of office;
F. Is convicted of a felony or misdemeanor described in Alaska Statutes;
G. Is convicted of a violation of Alaska State Election Campaign laws; or
H. No longer physically resides in the borough.
KIBC 2.20.100 Filling a vacancy.
A vacancy in the office of the mayor occurring within six months of a regular election shall be
filled by the assembly. The person designated shall serve until the next regular election and until
a successor is elected and has qualified. If an assembly member is chosen, he shall resign his
assembly seat. If a vacancy occurs more than six months before a regular election, the
assembly shall call a special election to fill the unexpired term.
A. In appointing a person from among the applicants, the assembly shall utilize the voting
procedures specified in KIBC 2.30.040(A).
KIBC 2.30.040 Organization and deputy presiding officer.
A. Organization. The assembly shall annually, at the November meeting, elect from its
members a deputy presiding officer to serve at the assembly’s pleasure.
B. Election of the deputy presiding officer of the assembly shall be in the following manner:
1. As the first order of new business, nominations for deputy presiding officer shall be
opened.
2. Nominations may be made by any member of the assembly.
3. At the close of nominations, a ballot shall be taken. The clerk shall distribute, collect,
and with the assistance of one other person, tally the ballots. The clerk shall
announce the results.
4. A majority vote of the assembly shall be required for election.
5. If no majority is cast for any candidate, the candidate or candidates with the fewest
ballots shall be dropped from the list of candidates until there are two remaining and
balloting shall continue until one candidate is elected. In case of an ultimate tie vote
of the assembly, the mayor may vote.
AGENDA ITEM #2.a.
Interview Of Mayoral Applicants For A Term To Expire October 2023
Page 5 of 60
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APPLICATION
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APPLICATI
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AGENDA ITEM #2.a.Interview Of Mayoral Applicants For A Term To Expire October 2023Page 11 of 60
KODIAK ISLAND BOROUGH
STAFF REPORT
APRIL 27, 2023
ASSEMBLY WORK SESSION
Kodiak Island Borough
SUBJECT: FY2024 Budget Discussion
ORIGINATOR: Dora Cross, Finance Director
RECOMMENDATION:
The Assembly will continue its discussion of the FY2024 budget.
DISCUSSION:
The budget, budget message, and supporting documents are a matter of public record and are made
open to public inspection by anyone. On or before the first of April of each year, the manager submits
the budget and capital program to the assembly. The budget and budget message contains the proposed
appropriation and tax levy ordinance. The budget is adopted no later than the tenth of June prior to the
beginning of the budget year. Should the assembly take no action or prior to such day, the budget, as
submitted, is deemed to have been finally adopted by the assembly.
Budget Documents are available on the Kodiak Island Borough website, meetings page
Link to the April 13, 2023, Work Session
Link to the March 25, 2023, Assembly Budget Work Session
Link to the March 23, 2023, Joint Work Session with KIB School District Board
ALTERNATIVES:
FISCAL IMPACT:
OTHER INFORMATION:
AGENDA ITEM #2.b.
FY2024 Budget Discussion
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1
Kodiak Island Borough
OFFICE of the MANAGER
710 Mill Bay Road
Kodiak, Alaska 99615
Phone (907) 486-9301 Fax (907) 486-9390
TO: Kodiak Island Borough Assembly, Mayor Williams
FROM: Jena Hassinger
RE: Managers Report, April 20, 2023
Manager’s Department
Union Contract Negotiations – Negotiations to continue in May 2023. Progress continues to be
made on multiple topics.
Compensation Study – Gallagher Human Resource and Compensation Consulting is
progressing. A second round of requests for municipalities has been sent out to stimulate more
participation.
Grant Opportunities – Staff continues to monitor and review grant opportunities as they
present themselves for consideration.
Healthy & Equitable Communities Funding – Staff has applied for funds. Deadline for the
submission is May 1st, 2023.
Assessing Department –
Property Valuation- Assessing has resolved seven of the nine BOE appeals. Two will continue to
the BOE meeting on May 1, 2023 at 5:30 pm.
Assessing will be measuring and updating property records in SD1 beginning May 1
Seema will be on vacation May 18-June 12.
2
Community Development –
P&Z Commission meeting was last night, the rezone request was denied by the Commission.
Mays meeting will consist of code changes that need to be approved by the Commission before
coming to the Assembly.
Staff continues to process zoning and other permits as submitted.
Staff continues to process enforcement and look for potential changes to the code as needed.
Seema will be on vacation May 18-June 12.
Engineering and Facilities –
ADEC Permits – Application and revision of plans associated with the solid waste permit is
ongoing. The process is continuing with consultation being requested as the alterations to the
various plan components are being finalized prior to submission.
KFRC and PKIMC - Kodiak Island Borough has partnered with Providence Kodiak to share in
bringing Remidi8 to Kodiak to perform inspection and provide a recommendation for the repair
or replacement of smoke dampers throughout the facility. As this is a life safety matter the KIB
wants to verify proper function, review recommendations based on the most current NFPA
Codes and repair and relace these devices to ensure function for the health and safety of the
occupants.
KIBSD – The KIB, with the assistance from Jensen Yorba Wall and RSA Engineers, issued an
invitation to bid on March 29, 2023 for the Peterson Elementary HVAC and Roof Replacement.
It was advertised for the required three (3) consecutive weeks in the Anchorage Daily News and
on the KIB website. The bid opening was held on April 25th, 2023. There were two (2) of bids
submitted. Friend Contractors, LLC was the lowest qualified bidder in the amount of
$2,516,400.00.
PKIMC Elevator – The project is to be placed on the May 8, 2023, Health Care Facility
Advisory Board. Anticipate forwarding this to the assembly for consideration and funding to
follow.
Health Facilities Advisory Board –Next meeting is scheduled for Monday, May 8,2023 at
3:00pm.
OSHA Voluntary Compliance Visit – OSHA requirements are being completed. Anticipate
hiring an outside firm to assist in updating the required OSHA plans for the KIB. Serious
corrective actions are being rectified and extensions have been requested.
Light PU Truck – Contracts are being finalized and delivery of vehicles arranged. Shipping of
the trucks will not require staff travel.
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Full Size Truck - Full Size 1 Ton Pick-up Truck RFP is being prepared.
Leachate Treatment Plant – Steel building package information for the issuance of the required
building permit has been received and approved by the Building Department. Contractor is on
site.
Stage 3 Closure/Leachate Treatment Plant SRF Loan =Staff from the Alaska State Revolving
Fund division have informed the Borough that the Financial Capacity Assessment was completed
and the request for $6,162,265 was accepted and recommendation to continue with the loan
agreement was determined. The next step is the loan agreement which is currently being drafted.
Bayside Classroom Addition – Architect is working on the revised plan request for the design
of the addition to house restrooms, coffee mess and storage. The board has requested that the
design is taken to the 35% stage and a professional estimate be conducted at that time.
Household Hazardous Waste Event - Kodiak Island Borough Household Hazardous Waste
Event and the Chamber of Commerce Community Clean Up Day is Saturday May 6th from
9AM-2PM in the High School Parking Lot. If you are a commercial business with hazardous
waste to dispose of, you will need to set up an appointment by April 28th with US Ecology
Alaska.
Finance Department/ IT -
FY2024 Budget Preparation – The Managers Budget has been distributed and is available on
the website.
PATS Software – Property Assessment and Taxation Software - Internal discussions are
continuing. Conversations regarding the contract are being conducted with the borough attorney.
Anticipate the request to be placed on the agenda soon.
Foreclosures Process – For real properties with delinquent 2021 tax balances, the Borough will
file for a Clerks Deed on June 6th. A 30-day notice will be sent to property owners and published
in the newspaper beginning May 5th.
Small Claims Process – Previous court awarded judgements for delinquent taxes were
submitted to the courts as a claim against taxpayers PFDs. Staff is also preparing new Small
Claim Complaints against non-real property taxpayers who are delinquent in paying their taxes.
These complaints will be filed with the courts soon.
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List of Pending Items for Discussion
• City of Kodiak
o E911 System and compensation
o City Lease for 710 Mill Bay Road facility
o Borough Building Remodel or Upgrades
o Joint support and participation in the development of the CIP List (Federal
emphasis)
• Hospital System Repair and Replacement
• Disposition of Closed School Facilities – Allowable Scope for Current Staff
• Continued update of the Personnel Manual
• ARPA Funding Reporting is continuing.
• Leases – City of Kodiak Borough Building Lease, Teen Court, Red Cross, Fairgrounds,
KISA, Chiniak Library, Long Term Care
• Major Maintenance Funding for Facilities
• Disposition of 717 Rezanof (Mental Health Buildings)
• Solid Waste Collection Contract Modifications
• Service Area Contracts
• Annual Contracts
• Additional Methods to Reward Employees in Personnel Manual
• Funding opportunities for road repairs and improvements.