2023-03-23 Joint Work SessionKodiak Island Borough Assembly
And School District Board
Joint Work Session Agenda
Thursday, March 23, 2023
School District Conference Room
6:30 p.m.
Borough Chairing
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Joint work sessions are informal meetings of the Borough Assembly and School Board. Although
additional items not listed on the joint work session agenda are sometimes discussed when introduced
by elected officials, staff, or members of the public. No formal action is taken at joint work sessions and
items that require formal action are placed on a regular Borough Assembly and/or School Board meeting
agenda.
Page
1. Citizens' Comments 1-907-486-7599
(Limited to Three Minutes per Speaker)
2. Agenda Items
A. FY2024 Budget Presentation And Discussion 2- 17
FY24 Preliminary Budget as of 3.20.23
B. Facilities Maintenance Update 18-33
Facilities Maintenance Update
C. Budget Submission Deadline 34
Agenda Item Report - Pdf
3. Adjournment
This meeting will be broadcast online at https://primetime.blue'eans.com/a2m/live-event/agdwcrjw. Meeting packets are
available on the Kodiak Island Borough website. Please subscribe to get meeting notifications when meeting packets are
published. For public comments, please call (907) 486-7599.
Page 1 of 34
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Fur# Lions Danger Say
X-12 KI 2
k�o
ICi+rluk IC+1 K-12 12
Ctrs •
Bay K.t
Chiniak
- K-12
Fort
East Elementary
Main Elomemary
North Star Elementary
Pelarwn Elementary
AJahiok Kodiak Middle 56001
K-12 a Kodiak High School
OW Hscbw K.1 Z AXTEACH
Danger Bay, Karluk,and Larsen Bay schools areclosed
Kodiak Island
Borough School
District
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Enrollment Trend History
9[uder� Cour[ -,46M
2600
25CC
2400
2300
2200
2100
2014 2055 2016 2017 2018 2019 2020 2021 2022 2023 2024
Stud. ft Count 2572 2483 2457 2431 2445 2372 2322 2316 2293 2271 2250
RUM 2483 2444 2420 2398 2386 2303 2253 2245 2218 2195 2130
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STATE F U N D I N G
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FY23 Final Budget
FY�4 Preliminary
FY24 Preliminary
06120022
Budget 112313
Budget 3�20State ;2023
Funding•-••
STATE SOURCES:
inflationwith
Foundation
25,841,055.00
5.72
24,814,83$30
24,688,103.72
One Time State Grant money
-
BSA increase
State h�ilita r Contract
879,682.00
879,68.00
879,682.00
PFD Raffle
8,000.00
8,000.00
Projected decrease
Learnin 0 ortunit
•
4u3lit Schools
86,380.00
84,070.24
84,070.24
Sud -total State Sources
TRS On Behalf
2.138,340.00
2,138,340.00
2.138,340.00
Updated Impact•Application
for FY24 Budget
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PERS On Behalf
230,167.00
230,167.00
230,187.00
Sud -total State Sources
28,976,114.00
28,166,04.96
28,028,262.96
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IX15ka K— 12 Fundinq
Base Student Allocation
$G,!S00
F -Y 201.4 — FY 2024 Projecte-d
5/25,-2Ce2
$Z❑
Million
$30
Million
$57
Million
$4,3�dat�d
Million
outside-
outside
outside
$46
Outside
formula
formula.
formula
$B,DO❑
Million
ormuln $5, 88O $5,930 $5,930
outside de
o
$5,530
$5, 30 $5,930
$5,930 :j5,93O $5, 60
fomu to $5,830
$5,580
$5,500
$5,000
$4,800
I
on
I
$4,000
$3, X00
$3,000
Fiscal Year 2074 20-15 2016 2017 2018
2079
2020 2021
2022 2023 2024
INTENSIVE 1
FUNDING COSTS
Increased Special Education
Teacher ratios
Aide support for students
throughout their full
school day
Specialized Equipment and
Materials
Physical Therapy Services
Occupational Therapy Services
Speech and Language Services
Counseling Services
Specialized training for staff
90
95
86
66
63
59
57
51
45
34
26
90
FEDERAL
FUNDING
SOURCES
FY23 Final budget
FY24 Preliminary
FY24 Preliminary
0612x12022
Budget 11123123
23
Budget 3124124Impact
FE�ERAL50URCE5:
Aid payments
help local
-•
m act Aid ' ;th�� date}
2.466.953.00
2,100,000.00
2,400,000.00
••
-•-
ucate
-•
Impact Aid -Military Sec Ed {thru state}
35,000.00
35,000.00
35,000.00
•ally
• ren. These
ae ariment of Defense
85,000.00
85,000.00
5.000.00
8the
•-
may children
-•
• •- •
Impact Aid-Qirect
50.00
3reside
6,000.00
6,000.00
•
• •
cial Ed.
Impact Aid-Spefederally
on federal
property or in
Federal ass thru intermediary
subsidized
low -rent
housing, and children
whose parents
Sub -total Federal Sources
2,687,303.00
226,000.00
2,work
2,626,000.00
on federal
property. Application
is due by January
31. Funding fo
Schoolpublished
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LOCAL
SOURCES
FY23 Final budget
FY24 Preliminary
FY24 preliminary
06,20�2022
Budget 1123123
Budget 30023LOCAL
REVENUE SOURCES:
Kind
Annual A ra riatianllnover
11,966,44.00
11,966,244.00
12,466,44.00
-.
In-kind services
00 000
FY23 Actual $5,
Use of Facilities
20,000.00
20,000.00
20,000.00
..
Eratedue March 28,
Aca2023. demic Athletic Fees
-
-
-
Possible Category•
Village Rent
6,000.00
6,000.00
6,000.00
available
Other & Grant Local Revenue
13,981,244.00
14,481,44.00
E -Rate Reimbursements
2,000,000.00
2,000,000.00
2,000,000.00
Sub -total Local aurces
13,981,244.00
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13,981,244.00
14,481,44.00
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KODIAK ISLAND BOROUGH SCHOOL DISTRICT
Local Support History
Information from KIBSD Annual Audits
Year -to -
Appropriation In -Kon d Lo -ml Support Year Max Allowable Amaunthc t BoInw y2+P_rc ryt
rliffnr — SfJ.JiLYS
2447
7,775,801
835 458
8,671,260
38 824
Actual
3,663,436
882 236
88.73%
2448
8,482,554
837 858
3,420,412
748 152
Actual
3,624,522
244 114
87.88%
2443
3,270,768
372 854
10,243,618
823,206
Actual
10,243,618
144.44%
2414
3,343,500
846 854
10,230,350
46,732
Actual
10,612,781
322,431
86.86%
2411
3,434,388
784 862
10,275,350
05,0001
Actual
11.016,766
741.4%
83.27%
2412
3,481,000
763 354
10,250,350
f25,0001
Actual
11,038,280
847,330
32.36%
2413
8,348,500
841 854
10,250,350
Actual
10,388,388
138.038
88.67%
2414
3.735,870
853,850
10,643,720
333,370
Actual
14 346 431
236,371
37.23%
2415
10.030.250
815,350
10,305,600
255,880
Actual
11,355,244
1,043,644
31.22%
2416
10,154,238
751,362
10,305,600
Actual
11,705,821
$00,221
83.16%
2417
3,366,500
311 444
10,277,500
f628,1001
Actual
11,630,705
1,353,205
88.37%
2418
8,347,500
434 444
3377500
344 444
Actual
11,537,378
2,160,478
81.28%
2418
3,460,244
434 444
3830244
512 744
Actual
11,573,181
1,688,337
85.41%
2424
14 425 244
430,000
10,455,244
565,000
Actual
11,345,168
883 324
32.16%
2421
8,360,083
434 444
3.330.083
1 465 155
Actual
12,226,547
2.83 458
76.84%
2422
10.025,244
434 444
14 455 244
1,065,155
Ado ted
12.432,836
2,037,652
83.63%
2423
11,405,244
554 444
1 355 244
1103550244
1,500,000
WR Revision
12,738,203
842,365
33.41%
2424
11 345 244
554 444
12,455,244
500,000
PrMilinar
12,835,778
380,534
87.44%
34"00"
P"
>d)xok"
$13M.MG
6613M.MG
-3,oa3.fo
2,oM,Mo
�UwW jw&em �Mm AlbmmblY
USE OF FUND
BALANCE
Per AS 14.17.505 and 4 AAC 09.160, was waived
by the Governor for FY2020 under the Public
Health Disaster Emergency Declaration signed on
March 11, 2020. Additionally, through House Bill
76 the 10% ending fund balance was waived
through June 30, 2025 (for fiscal years 2021
through 2025).
Unassigned Fund Balance is the remaining
monies from the previous school year that can
be allocated in the following year. Areas KIBSD
has used Unassigned Fund Balances
Balance the budget (as see in the chart)
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Kodiak Island Borough School District
FY24 Preliminary
FY23 Final
Budget
0612012022
FY24
Preliminary
Budget 7123123
FY24
Preliminary
Budget
312012023
LOCAL REVENUE SOURCES:
An n u a I Appro priatio Win Kind
11955244.90
11955244.40
12455244.90
In-kind Services
Use of Facilities
24 444.44
24 444.44
24 444.44
Acad emic Ath Ietic Fees
Village Rent
6 044.40
6.000.()G
6 444.40
Other & Grant Lo ca I Revenue
E -Rate Reimbursements
2 000 000.00
z 004 o-00.00
2,000,000.00
Sub -total Local Sources
13981 244.00
13981 244.00
14,4E;1,244.00
STATE SOURCES:
Foundation
25 641 655.00
24,314,395.72
24.6W. 103.72
One Time State Grant mune
State Military Contract
379 582.00
379 s82.o-o-
379 532.40
PFD Raffle
8 000.00
8 000.00
Learning OpportunKy
ou Ei Ifty Schools
85 380.00
34 070.24
Fri 070.24
TRS On Behalf
2 138 344.40
2 1:38 344.44
2,133,340.40
PERS On Behalf
230 157.00
234 157.00
230,157.4G
Sub -total State Sources
28 97s 114.44
23.155, 044.96
28 423 252.96
FEDERAL SOURCES:
Im act Aid-?.lilita ry RtruSYate
2466953.00
2144400.00
2444444.00
Imps at Aid-tdilita Fy Spec Ed it" Stage
?,5,000.00
35 000.00
35 000.00
Department of Defense
85 000.00
85 400.00
85 444.40
Im actAid-Direct
350.00
fi 000.00
fi 000.00
Imps & Aki-Secial Ed.
Federal ass th ru intermedia ry
Sub -total Federal Sources
2 587 343.40
2226 000.00
2,526.00 0.0 0
LOCAL -STATE -FEDERAL REVENUE
45 543 667.00
44 SOY 288.96
45 0M.496.96
OTHER SOURCES:
Indirect Cost Factor
180.000.00
180 000.00
180 000.00
Use of fund balance
2.000.000.00
d 487 692.39
2.3B6.44 S. SS
Suttitotal Other Sources
2.180,000.00
4,267.692.39
2.E,136.445.50,
TOTAL REVENUE
47,727,669.00
48,629,981.35
47ADIr942.54
............................
.............................
.............................
FY24 Projections Budget Expense By Object Code
difFerence from
Account Number
Description
FY24 Projected
FY24 Projected
h
Jan to MarcFY2
FY23 Budget
1.23.23 with N4
3.20.23 with
Projected
I
June
20, 2022
Realloacation
Reallocation
expenses
160.000.666.0060.316.00CC
CERTIFIED. SALARIES
$
17,106,717
$ 17,414,022
$ 16,715,022
$ (699,000)
160.000.000.0000.326.00CC
CLASSIFIEDS;JAGES
$
7,671,883
$ 8,135,118
$ 8,040,118
$ (95,000)
160.660.066.006a.336.6000
CLASSIFIED, TEA
$
107,468
$ 107,468
$ 107,468
PRELIMINARY
16x.660.066.0066.340.6000
CLASSIFIED, OVERTIME
$
84,03$
$ $4,038
$ 50,000
$ (34,03$)
160.660.066.0066.360.0000
EMPLOYEE BENEFITS
$
13,578,052
$ 13,713,832
$ 13,713,832
160.000.000.0000.380.00CC
HOUSING ALLOWANCE
$
7$,000
$ 7$,000
$ 78,000
100.000.000.0006.390.00CC
TRANSPORTATION ALLOj;JANCE
$
50,000
$ 50,000
$ 50,000
Su�Total Personnel
$
38,676,159
$ 39,582,479
$ 38,754,-04U$
(828,038)
BUDGET
100.660.066.0066.410.6000
PROF'LITECHNICAL SERVICES
$
877,107
$ 877,107
$ 677,107
$ (200,000)
100.660.066.0064.426.6000
STAFF TRAVEL
$
212,054
6 212,054
$ 212,054
160.660.066.0064.425.6000
STUDENT TRAVEL
$
411,250
$ 411,258
$ 411,250
160.000.000.0000.436.00CC
UTILlIIESIENERGY
$
4,646,624
$ 4,646,624
$ 4,646,624
EXPENSES
166.666.666.6660.440.66cc
OTHER PURCHASED SERVICES
$
1,195,173
$ 1,195,173
$ 1,195,173
160.000.000.0000.450.00CC
SUPPLIESIMEDIAiMATERL4L5
$
1,626,469
$ 1,626,469
$ 1,626,469
$48,629,981.35
$47,601,942.54
160.660.066.0064.490.6600
OTHER EXPENSES
$
7$,817
$ 78,$17
$ 78,$17
100.660.066.0066.510.6000
EQUIPMENT
100.000.000.0000.550.0066
TRANSFERS TO OTHER FUNDS
Sub -tote! Non Personnel
$
9,047,502
$ 9,fl47,502
$ $,$47,502
$ (200,000)
Total Expense
$
4T,T23,66
Revenue Projected
$44,542,288.96
$45,215,496.96
Fund Balance Needed to
Balance budget
$4,087,692.39
$2,386,445.58
Revenue Projected with F8
$48,629,981.35
$47,601,942.54
1
$48,629,981.35
$47,601,942.54
-$1,028,038.81
Facilities
Maintenance
Update
David Conrad, KIB Engineering & Facilities Director
0
Darin Hargraves, KIBSD Director of Maintenance & Facilities
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East Elementary
Gym Soffit Repair
CD
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High School Roof Rep(--
Budgeted
Amount: $235,,000.00
• Expended: $0.00
• Repair damaged roof membrane
and saturated insulation
• Scheduled for Spring 2023
Peterson Elementary
HVAC & Roof
Replacement
• Budgeted Amount: $2,512,354.50
• Expended: $208,125.50
• Estimated Completion Date:
Fall of 2024
• Current Status: Waiting on
finalized drawings and
specifications from JYW to be able
to go out to bid.
North Star Siding &
Window Replacement
(Phase 2)
• Budgeted Amount: $1,369,506.00
• Expended: $481,,588.43
• Estimated Completion Date:
Fall of 2024
• Current Status: Contractor is
waiting on materials to arrive.
��we�_wd.�
mt.MILIM
East Elementary
Roof Replacement &
Gutter Restructure
• Budgeted Amount: $20,000.00
• Expended: $5,293.53
• Current Status: Waiting
updated drawings from JYW for
suggestions on how to re -roof
with the gutter re -design.
North Star Roof &
Skylight Repair
• Budgeted Amount:
• Expended:
• Current Status: Roof and
Skylight should be
prioritized. Roof leaks in
library and atrium are
persistent.
• Awaiting cost proposal
from architect
Pool Evaluation
• Budgeted Amount:
• Expended: $12,,000
• Current Status: Waiting
for Water Technology,
Inc for evaluation
report and suggestions
for repair options.
• Same firm can assist
with bid package.
Chiniak Water System
• Budgeted Amount: $75.,000.00
• Expended: $31,931.08
• Current Status: Received report
from CRW with optional
solutions. Will schedule
discussion with KIBSD
Maintenance to review to
discuss options and
alternatives.
I
1
�416
4L
Chiniak Trail from School
to Tsunami Shelter
• Budgeted Amount:
• Expended:
• Current Status: Discussed
clearing a path. Need to obtain
an estimate.
• Plan to discuss with Island Trails
Network regarding trail build
costs.
IV',
List of Identified Items
• All Schools — Prioritize repairs
• Envelope Systems — Include Roof Conditions, Windows, Exterior Doors
• Exterior Paint Systems — Paint or plan to replace with maintenance free
materials
• Perform new evaluation — all schools — oldest first — third party?
• Procurement — KIBSD and KIB appear to have different procurement
requirements — advantage or disadvantage — procurement code change?
• Cost share for FTE for the update of the CIP and continued coordination
for grants
• Annual joint visit to each facility — Directors to have eyes on exposure
AGENDA ITEM #2. C.
KODIAK ISLAND BOROUGH
STAFF REPORT
MARCH 23, 2023
=' ASSEMBLY AND SCHOOL BOARD JOINT
z.
w WORK SESSION
SUBJECT: Budget Submission Deadline
ORIGINATOR: Dave Conrad, Interim Borough Manager
RECOMMENDATION:
DISCUSSION:
KIBC 3.15.030 Budget and capital program.
B. The school district shall submit to the manager the proposed budget and local support
requirements for the school by the thirtieth of April so the major funding can be incorporated
into the borough budget and budget message.
Alaska Statutes 14.14.060(c)
Within 30 days after receipt of the budget the assembly shall determine the total amount
of money to be made available from local sources for school purposes and shall furnish the
school board with a statement of the sum to be made available. If the assembly does not, within
30 days, furnish the school board with a statement of the sum to be made available, the amount
requested in the budget is automatically approved. Except as otherwise provided by municipal
ordinance, by June 30, the assembly shall appropriate the amount to be made available from
local sources from money available for the purpose.
ALTERNATIVES:
FISCAL IMPACT:
OTHER INFORMATION:
Historical
FISCAL YEAR Requested Requested Total Total KIB
Appropriation In-kind Requested Appropriation
Resolution No. 11,405,244 550,000 11,955,244 11,955,244
FY2023-01
Resolution No. 10,660,089 430,000 11,090,089 10,455,244
FY2022-01
Resolution No. 10,025,244 430,000 10,455,244 9,390,089
FY2021-01
Resolution No. 10,397,117 430,000 10,827,117 10,455,244
FY2020-01
Resolution No. 10,000,597 430,000 10,430,597 9,890,244
FY2019-01
Kodiak Island Borough
Page 34 of 34
Budget Submission Deadline
KODIAK ISLAND BOROUGH
Meeting Type: J Wlt work S-Cs�lcm w 1 Date: _ - 23 ' a,`�)
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