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2023-03-16 Regular MeetingKodiak Island Borough
Assembly Regular Meeting Agenda
Assembly Chambers
Thursday, March 16, 2023, 6:30 p.m.
This meeting is open to the public and will be broadcast on KMXT 100.1 FM and on the Borough's You Tube
Channel. Meeting packets are available online. Please subscribe to get meeting notifications when meeting
packets are published.
Page
1. INVOCATION
2. PLEDGE OF ALLEGIANCE
3. STATEMENT OF LAND ACKNOWLEDGEMENT
We are gathered on the traditional homeland of the Sugpiaq/Alutiiq people and we acknowledge
the 10 tribes of the Kodiak Alutiiq Region. We recognize the Alutiiq culture that enriches our
community to this day.
4. ROLL CALL
5. APPROVAL OF AGENDA AND CONSENT AGENDA
All items listed marked with an asterisk (*) are considered to be routine and non -controversial
items by the Assembly and will be approved by one motion.
6. *APPROVAL OF MINUTES
A. Regular Meeting of February 16, 2023, Special Meetings of 4-19
February 23, 2023, and February 27, 2023.
Minutes Binder
7. CITIZENS' COMMENTS 1-907-486-3231 or Toll Free 1-855-492-9202
This section is for general comments and for agenda items NOT scheduled for public hearing.
8. AWARDS AND PRESENTATIONS
9. COMMITTEE REPORTS
10. PUBLIC HEARING
11. BOROUGH MANAGER'S REPORT
Page 0 of 255
12. MESSAGES FROM THE BOROUGH MAYOR
13. CONSIDERATION OF CALENDAR - UNFINISHED BUSINESS
14. CONSIDERATION OF CALENDAR - NEW BUSINESS
14.A. CONTRACTS
1. Contract No. FY2023-42 KIB Purchase Of Two (2) GMC 20-45
Pick Up Trucks From Swickard Auto Group
Agenda Item Report - Pdf
2. Contract No. FY2023-43 Employment Contract Between 46-50
the Kodiak Island Borough Assembly And Aimee Williams
As Borough Manager
Aaenda Item Reaort - Pdf
14.13. RESOLUTIONS
1. Resolution No. FY2023-26 Agreeing To Accept Additional 51 -55
Opioid Settlement Revenues Negotiated By The State Of
Alaska
Agenda Item Report - Pdf
14.C. ORDINANCES FOR INTRODUCTION
1. Ordinance No. FY2023-13 Amending Kodiak Island 56-68
Borough Title 17 Zoning, Chapter 180 Signs, Section
17.180.010 Signs, Description And Intent To Require
Zoning Compliance Permits For Certain Signs
Agenda Item Report - Pdf
2. Ordinance No. FY2023-15 Amending Title 7 Elections, 69-71
Chapter 7.40 Canvassing And Certification Of Election
Returns, Section 7.40.010 Canvass Of Returns
Agenda Item Report - Pdf
1. Authorization To Award Contract No. FY2019-10S Change 72-240
Order #19 For The Providence Kodiak Island Medical
Center And Kodiak Community Health Center Space
Analysis And Planning To Jensen, Yorba and Wall Inc.
Agenda Item Report - Pdf
2. Approval Of A Transportation Agreement To Reimburse 241 -242
Relocation Expenses For The Proposed Candidate For
The PC Tech 1.
Agenda Item Report - Pdf
Page 1 of 255
15. CITIZENS' COMMENTS. 1-907-486-3231 or Toll Free 1-855-492-9202
(Limited To Three Minutes Per Speaker)
16. ASSEMBLY MEMBERS' COMMENTS
17. ADJOURNMENT
18. INFORMATIONAL MATERIALS
18.A. MINUTES OF OTHER MEETINGS
1. Solid Waste Advisory Board Minutes 243-245
Solid Waste Advisory Board Minutes
2. Planning and Zoning Commission Minutes 246-248
Planning and Zoning Commission Minutes
3. Fire Protection Area No. 1 Board Minutes 249-253
2023-02-01 Fire Protection Area No.1 Board Minutes
2023-02-08 Fire Protection Area No. 1 Board Minutes
4. Health Facilities Advisory Board Minutes 254-255
Health Facilities Advisory Board Minutes
18.B. REPORTS
i nis meeung is open ro me puonc ana wui oe oroaacasr on Aml, i i uu. i rIvl ana on me rdorougn's YOU i uae cnannei. 1weeung
packets are available online. Please subscribe to get meeting notifications when meeting packets are published. For public
comments, please call (907) 486-3231 or (855) 492-9202.
Page 2 of 255
AGENDA ITEM #6.A.
KODIAK ISLAND BOROUGH
Assembly Regular Meeting
February 16, 2023
A regular meeting of the Kodiak Island Borough Assembly was held on February 16, 2023, in
the Borough Assembly Chambers. The meeting was called to order at 6:30 p.m. Staff present
were Interim Borough Manager David Conrad, Deputy Clerk Lina Cruz, and Assistant Clerk
Irene Arellano.
INVOCATION
The invocation was given by Sargent Major David Blacketer of the Salvation Army.
2. PLEDGE OF ALLEGIANCE
Mayor Williams led the Pledge of Allegiance.
3. STATEMENT OF LAND ACKNOWLEDGEMENT
Mayor Williams announced that we are gathered on the traditional homeland of the
Sugpiaq/Alutiiq people, and we acknowledge the 10 tribes of the Kodiak Alutiiq Region.
We recognize the Alutiiq culture that enriches our community to this day.
4. ROLL CALL
Present were Mayor Aimee Williams, Assembly members Scott Arndt, Joseph Delgado,
Jared Griffin, Geoffrey Smith, Scott Smiley, and James Turner.
5. APPROVAL OF AGENDA AND CONSENT AGENDA
SMILEY moved to approve the agenda and the consent agenda.
SMILEY moved to amend the agenda by removing Agenda Item 14.D.1 Confirmation Of
Assembly Appointment To The Womens Bay Service Area Board (Mr. Matthew Haig).
ROLL CALL VOTE ON MOTION TO AMEND CARRIED UNANIMOUSLY: Arndt,
Delgado, Griffin, Smiley, Smith, and Turner.
VOICE VOTE ON MAIN MOTION AS AMENDED CARRIED UNANIMOUSLY.
6. *APPROVAL OF MINUTES (Approved under consent agenda)
A. Special Meetings Minutes Of January 26, 2023, January 31, 2023, and February
1, 2023; and Regular Meeting Minutes of February 2, 2023.
7. CITIZENS' COMMENTS
The following spoke under citizen's comments:
• Janiese Stevens
• David Blacketer
• Justin Thran
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8. AWARDS AND PRESENTATIONS — None.
9. COMMITTEE REPORTS
Assembly Member Arndt attended the 2023 NACO Legislative Conference in
Washington, DC. and he learned a lot from the conference. He noted that Kodiak Island
Borough did an excellent job for applying for the Local Assistance and Tribal
Contingency Fund that the American Rescue Plan Act established and which the
Borough qualifies for $4,787,173 and has applied for.
Assembly Member Delgado met with UAA Chancellor Parnell and gave an update on
the Kodiak College what programs they currently offer and learned different ways for
earning college credits.
Mayor Williams attended the SWAMC meeting and reported on finalizing the agenda for
the March 3rd & 4th annual conference in Anchorage. Agenda topics will include
mariculture, broadband, and issues that affect the SWAMC Regions.
10. PUBLIC HEARING
A. State Of Alaska Alcohol And Marijuana Control Office, Application For A New
Onsite Consumption Endorsement From Three Sisters, LLC (dba: Wildflower),
License No. 21069, Premises Address: 158 Alimaq Drive, Kodiak
SMILEY moved to direct the Borough Clerk to issue a letter of non -protest with
conditions to the State Of Alaska Alcohol And Marijuana Control Office for
Marijuana Onsite Consumption Endorsement Application (Retail Only) From
Three Sisters, LLC (dba: Wildflower), License No. 21069 provided that the
licensed facility complies with applicable building and fire codes.
Clerk's Note: At the City of Kodiak regular meeting of January 26, the Council
directed the City Clerk to issue a letter of non -objection with conditions to the
Marijuana Control Board for Marijuana Onsite Consumption Endorsement
Application (Retail Only) No. 21069 for Three Sisters, LLC DBA Wildflower
provided that the licensed facilities for marijuana onsite consumption complies
with Title 14 of the Building and Construction City Code.
On December 27, 2022, the Clerk's Office received notification regarding the
attached Onsite Consumption Endorsement for Three Sisters, LLC (dba
Wildflower). To protest the approval of this application, pursuant to 3 AAC
306.060, KIB must furnish the AMCO director and the applicant with a clear and
concise written statement of reasons for the protest within 60 days of the date of
the notice (by February 27, 2023) and provide AMCO proof of service of the
protest upon the applicant.
The Clerk's Office followed KIBC 5.02.040 and processed the attached
application. The Clerk's Office checked with the different Borough Department
Directors including the Building Official, Fire Marshal, and local law enforcement
to determine if there was an interest which can be protested with the approval of
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AGENDA ITEM #6.A.
the said Onsite Consumption Endorsement. The following feedback were
returned as a result of the investigation (see attachments to this packet).
Assessing Department - non -protest
Borough Manager's Office - non -protest
Building Official - protest for building code reasons*
Community Development Department - non -protest
Engineering and Facilities Department - non -protest
Finance Department - non -protest
Fire Marshal - non -protest*
*The Building Official, when it comes to Commercial buildings, is directed to
enforce the provisions and regulations of the current International Building Code.
*The Kodiak Fire Marshall noted if the airstream trailer is going to be used as a
permanent structure, it will have to meet Building and Fire Code requirements.
Notices of public hearing were advertised on February 8 and February 15, 2023.
Thirty-five (35) public hearing notices were sent out on January 26, 2023.
Under KIBC 5.02.005 the Borough is the local regulatory authority for review of
license applications in areas of the Borough outside of cities. The Borough is
authorized to provide comments on applications within a City. Because this
application is within the City of Kodiak the Borough may provide comments.
Based upon the responses from agencies notified, it is recommended that the
Borough provide comments concurring with the position of the City of Kodiak
regarding compliance with applicable building and fire codes and expressing a
non -protest so long as applicable building and fire codes are followed.
Mayor Williams closed the regular meeting and opened the public hearing.
Hearing and seeing none, Mayor Williams closed the public hearing and
reconvened the regular meeting.
ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Delgado,
Griffin, Smiley, Smith, Turner, and Arndt.
B. Ordinance FY2023-14 Amending Kodiak Island Borough Code Title 3 Revenue
And Finance, Chapter 35 Real Property Tax, Section 3.35.050 Board Of
Equalization To Correct Phrasing Pertaining To Docket Numbers
SMILEY moved to adopt Ordinance No. FY2023-14.
There is some confusion between the Assessor's Office, the Clerk's Office, the
Board of Equalization (BOE) members and the public about the numbering for
appeals.
KIBC 3.35.050E 3 states:
3. Appeal Number.
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Every appeal shall be assigned a docket number which, along with the name of
the appellant, shall be read into the record before the hearings on the appeal may
commence.
At looking at the sentence, it could easily be interpreted that an appeal number
would also have a docket number. Assessing only assigns one number to each
appeal. Both the public and the BOE members often look for a number referring
to a docket. Therefore, the Assessor's Office proposes that the words "a docket"
be changed to "an appeal," and seeks Assembly approval. The appeal "season"
begins March 1, 2023.
Mayor Williams closed the regular meeting and opened the public hearing.
Hearing and seeing none, Mayor Williams closed the public hearing and
reconvened the regular meeting.
ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Griffin,
Smiley, Smith, Turner, Arndt, and Delgado.
11. BOROUGH MANAGER'S REPORT
Dave Conrad, Interim Borough Manager, reported on the following:
The landfill salvage was stop because the DEC required that a staff member must
accompany every person that tries to salvage, and it is not a good expense for the
Borough to have a staff member assigned just to process trash. There is also the
additional hazard cause to the public and employees from work being done by Brechan
Construction on capital projects.
Manager's Department
• ADF&G Hunter Access Grant — Staff is assembling the grant submission for the
replacement of the log bridge at Chiniak entry to the 700 -acre parcel. A 25%
match is required. Staff will provide the estimated cost when the project budget
is projected.
• Alaska Aerospace — Preparing to draft a letter to the state legislators regarding
the concerns, feelings, and apparent lack of concern for the local health and
safety of the Kodiak Island Borough Road system residents and visitors.
• Union Contract Negotiations — The first round of discussions has been set for
March 2nd and 3rd. Staff is preparing the list of change items to be requested.
• Compensation Study — Met with Gallagher Human Resource and Compensation
Consulting regarding the Compensation Study. Review of job description is
being performed by staff for final submission.
• Human Resources Consultant — Staff will be arranging for additional discussion
with S3 Management Group.
• KIB Facility - Lease discussions have begun with the City of Kodiak specific to
the 710 Mill Bay Road Facility. Awaiting contact from the city staff for a follow up
meeting.
• 717 Eagan Way Lease — Staff and attorney are contacting the Department of the
Interior (Federal) and the Alaska Department of Natural Resources (DNR)
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regarding the potential to remove restrictions to the deed. Waiting on contact
from the federal and state representatives to determine a path forward.
Larsen Bay School — Staff has not received signed facility transfer documents
back from the Larsen Bay Tribal Council. Staff is planning to travel to Larsen Bay
to inspect and provide a repair list for items that were identified and not repaired
prior to the signatures being finalized on the facility transfer to the Larsen Bay
Tribal Council.
Grant Opportunities — Staff continues to monitor and review grant opportunities
as they present themselves for consideration.
Federal CIP — Staff has prepared version 2 for review and approval this evening.
Engineering and Facilities
• PKIMC — Held a meeting with PKIMC CEO Karl Hertz regarding local
communication and KIB involvement with the Providence staff. The conversation
went well, and communications are improving. Consideration regarding hiring
additional staff for the project's office is being analyzed.
• Health Facilities Advisory Board — The first meeting was held today. An overall
discussion regarding decision making and process was conducted. Next
meeting is scheduled for March 2, 2023.
• PKIMC Boiler Day Tanks — Job is underway and awaiting an answer regarding
additional electrical work from the engineers.
• OSHA Voluntary Compliance Visit — OSHA visit has been completed. Awaiting
final written report.
• Architect Visit - Corey Wall of Jenson, Yorba, Wall was on island yesterday and
today. Multiple visits to schools and borough facilities were conducted.
• Vehicle Procurement Proposal - Anchorage Chrysler Jeep has provided a
proposal for four vehicles. Approval is scheduled for the February 16th meeting.
The approximate cost is
• $35.000.00 per unit for the Jeep Compass Latitude's.
• Pick-up truck RFP for two mid-size pickup trucks is being advertised.
• KFRC Carpet Replacement — Final billing has been completed and submitted for
payment. Staff is awaiting a discussion with the GSA representative that deals
with the specific lease for this facility for further discussion regarding carpet
replacement in the library leased space.
• KFRC Fume Hood Upgrade — This project is functionally completed. Balancer
and Control Contractor was on site and were able to confirm proper usage of
four fume hoods. Contractor has informed KIB that new parts have been
received. KIB will schedule with the effected tenants.
• Leachate Treatment Plant — Contractor has reevaluated winter construction
period. Anticipate mid to late March prior to the beginning of the assembly of the
building package. Awaiting final structural calculations for submission and review
prior to permit being issued.
• Bayside Classroom Addition — A meeting with the architect and the FPA#1 has
been held. Clarification for the design and funds available were conducted. The
board has requested that the design is taken to the 35% stage and a professional
estimate be conducted at that time.
Finance Department/ IT
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• Popular Report - The Popular Report is being mailed to residents this Monday.
• Arbitrage Report 2013 Bonds - No arbitrage payment is due to the IRS for the
2013 bonds.
• Travel Policy — Staff is working on a travel policy for review and approval. This
set of written rules will be applied to regulate and define travel associated with
work training and travel.
• Insurance Broker Services — Met with Marsh & McLennan Agency regarding
current insurance coverages and what a broker can offer above and beyond the
current insurer. Visit is based on the current year is the final contract year for the
current carrier.
• FY2024 Budget Preparation — Service Area Boards are meeting and completing
required functions for budget preparation. Staff is meeting internally. Level 1
budgets are entered and are being reviewed.
• PATS Software — Property Assessment and Taxation Software - RFP is being
advertised with a bid date of February 28, 2023.
• Opioid Settlement Funds — Five additional firms have signed settlement
agreements. All nine political subdivisions in the state must sign on for full
settlement by April 18, 2023. Kodiak is qualified for approximately 2.1839% of
the total when allocated.
Assessing Department
• Property Valuation — Property review and inspection for valuation has been
completed. Staff is entering data for preparation of the value of the tax role
update.
• KANA Suit — Trial portion has been completed. Closing arguments are due in
writing by March 4, 2023. No date was projected for a decision by the presiding
judge.
• Property Valuation - Preparing the property valuations to be mailed by February
28th. Protest period begins March 1st.
• Modeling Adjustments — Staff looking at models for adjustments for next year's
tax rolls.
• Recent Sales — Staff looking at recent sales for comparisons.
Community Development
• Staff continues to process permits as submitted.
Staff continues to process enforcement and look for potential changes to the
code as needed. List of Pending Items for Discussion
List of Pending Items for Discussion
• City of Kodiak - E911 System and compensation
• Borough Building Remodel or Upgrades
• Joint support and participation in the development of the CIP List
(Federal emphasis)
• Disposition of Closed School Facilities — Allowable Scope for Current Staff
• Continued update of the Personnel Manual
• ARPA Funding Reporting is continuing.
• Leases — City of Kodiak Borough Building Lease, Teen Court, Red Cross,
Fairgrounds, KISA, Chiniak Library, Long Term Care
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AGENDA ITEM #6.A.
• Major Maintenance Funding for Facilities
• Disposition of Mental Health Buildings — Bid received
• Solid Waste Collection Contract Modifications
• Service Area Contracts
• Annual Contracts
• Additional Methods to Reward Employees in Personnel Manual
• Vehicle Replacement
• Funding opportunities for road repairs and improvements.
12. MESSAGES FROM THE BOROUGH MAYOR
13. CONSIDERATION OF CALENDAR - UNFINISHED BUSINESS
14. CONSIDERATION OF CALENDAR - NEW BUSINESS
14.A. CONTRACTS
Approval Of Change Order No. 2 For Contract No. FY2022-09 With CH2M
Hill Engineering/Jacobs For Additional Services During Construction For
The Leachate Pretreatment Facility Project
SMILEY moved to authorize the Manager to approve Change Order No. 2
for Contract No. FY2022-09 with CH2M Hill Engineering/Jacobs for
Additional Services During Construction for the Leachate Pretreatment
Facility Project.
The project for the construction of the Leachate Pretreatment Facility is
currently in the early stages. The building supplier Varco Pruden
suggested a change in orientation to the frame of the building to the project
contractor, Dawson Construction. After considering the changes Dawson
Construction asked Jacobs to revise and provide new drawings for
approval. The changes were approved with Change Order #3, which
provided a reduction in construction costs (-$20,798.40) for Contract
FY2022-29 with Dawson Construction.
The costs for redesigning and providing new drawings ($9,998.40) were
covered by funds allocated for the services during construction under the
current contract FY2022-09 with Jacobs (CH2M Hill Engineering). With the
additional funds being taken out of the contract we needed to add more to
ensure that we can cover the costs for the remaining tasks. Change Order
01 was for an additional $25,000.00 that allowed for Jacobs to continue to
provide services during construction of this project which included: special
inspections of foundation rebar, review of submittals, participation at work
planning meetings, additional support for foundation redesign
housekeeping pad/floor drain, process skid geometry modifications,
coordination for utilities and drain connection, ongoing submittal reviews,
and other support as requested by the Kodiak Island Borough.
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AGENDA ITEM #6.A.
Change Order 02 is for an additional $181,000.00 that will allow Jacobs to
continue providing services during construction which includes: submittal
reviews, RFI responses, field orders, review of QC testing, site visits,
inspection reports, meetings, control system, electronic records, and other
tasks. The average spending rate in 2022 for providing services during
construction was approximately $15,000/month. Work during this time
included the redesign the building foundation and floor drains, and re-
position the housekeeping pads for the contractor's selected process
equipment, special inspections, review of submittals, along with other
support. It is not anticipated that the current burn rate will continue during
the next phases of this project. This contract is for time and material.
ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Smiley,
Smith, Turner, Arndt, Delgado, and Griffin.
2. Contract No. FY2023-37 Kodiak High School Roof Repairs With Rain
Proof Roofing of Anchorage
SMILEY moved to authorize the Manager to execute Contract No.
FY2023-37 Kodiak High School Roof Repairs with Rain Proof Roofing in
the amount of $235,000.
Engineering and Facilities (EF) received notice from the School District
about a high school roof leak. EF reached out to the contractor who
originally installed the roof to see if this work would be covered by
warranty. After an investigation by the manufacturer's representative for
Carlisle, Rain Proof Roofing determined the cause of the leak is physical
damage and would not be covered under the warranty of the original
installation. The damages include slices through the membrane of this roof
discovered after the final acceptance inspections.
This work is intended to be contracted as a sole source to the installer of
the roof, Rain Proof Roofing. This is to ensure that the manufacturer's
long-term warranty remains intact. If the Borough were to choose a non -
certified roofing contractor, the 20 -year warranty would be rendered null
and void per the warranty language.
ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Smith,
Turner, Arndt, Delgado, Griffin, and Smiley.
3. Contract No. FY2023-38 KIB Purchase Of Four (4) 2022 Jeep Compass
Latitudes From Anchorage Chrysler Center
SMILEY moved to authorize the Manager to award the bid to Anchorage
Chrysler Center and proceed with purchasing four (4) 2022 Jeep Compass
Latitudes for Borough use in the amount of $152,846.92.
The Engineering and Facilities Department prepared and advertised for
an invitation to bid for the purchase of four (4) SUV type vehicles. It was
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AGENDA ITEM #6.A.
published on January 9, 2023, and advertised for three (3) consecutive
weeks. The bid opening was held on January 30, 2023.
Anchorage Chrysler Center was the only vendor to submit a bid. After
review, the bid has proven to be complete, and the vehicles proposed will
be an effective replacement for the Borough's current vehicles.
Price per vehicle: $37,720.00
Price for all four (4): $138,880.00There are two options for shipping:
• The first option is to ask the dealership to ship all four vehicles over
for $3,491.73 per vehicle for a total of $13,966.92.
• The second option would be to fly four employees over to
Anchorage to pick up the vehicles and drive them down to the ferry
for an estimated total of $6,782.40 for all four vehicles (cost of
travel, per diem, and estimated employee pay).
Anchorage Chrysler Center also has studded tires available for purchase
at $890.00 per vehicle including mount, balance, and install, for a total of
$3,560.00. Which would be able to be picked up in Anchorage by the
employees who picked up the vehicles.
Including the additional purchase of studded tires and employee travel
costs we would still save $3,624.52 if the Borough chose to fly four
employees up and bring the vehicles over on the ferry.
ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Turner,
Arndt, Delgado, Griffin, Smiley, and Smith.
4. Contract No. FY2023-40 Premier Mechanical for the Providence Long
Term Care Day Tank Replacement
SMILEY moved to Authorize the Manager to execute Contract No.
FY2023-40 with Premier Mechanical for the replacement of the PKIMC
LTC Day Tank in the amount of $28,388.11.
Providence Long Term Care Facility (LTC) fuel tank experienced a broken
fuel line in March of 2020. A project to replace all the exterior fuel lines
was completed in September of 2021. Due to the reconfiguration of the
replaced piping, it was discovered that the LTC day tank pumps, which
feeds the fuel to the boilers, could not handle the volume of fuel that was
now being efficiently pumped from the exterior storage tank into the interior
day tank. This job will increase the size of the pumps and modernize the
fuel delivery system to the boilers at LTC.
ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Arndt,
Delgado, Griffin, Smiley, Smith, and Turner.
14.B. RESOLUTIONS
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AGENDA ITEM #6.A.
Resolution No. FY2023-23 Rescinding Resolution No. FY2019-07
Forming a Consolidation Committee
SMILEY moved to adopt Resolution No. FY2023-23.
This resolution is presented as a result of the discussion at the January
26, 2023, work session. The Assembly feels that without the involvement
of the stakeholders, the tasking of the Consolidation Committee cannot
continue. The Assembly believes there are other ways to improve the
efficiency of public services, reduce costs to the taxpayers of both the
Borough and City governments, and seek cooperative solutions to mutual
challenges of the City and Borough.
ROLL CALL VOTE ON THE MOTION CARRIED FIVE TO ONE: Delgado,
Smiley, Smith, Turner, and Arndt (Ayes); Griffin (NO).
14.C. ORDINANCES FOR INTRODUCTION — None.
15. CITIZENS' COMMENTS
The following spoke under citizen's comments:
• Justin Thran
16. ASSEMBLY MEMBERS' COMMENTS
• Assembly Member Smiley had no comment.
• Assembly Member Arndt officially requested to attend the 2023 SWAMC
Conference in Anchorage. He mentioned that SWAMC is a great organization
and he encouraged other Assembly Members to attend also since Kodiak is a
major town in the SWAMC region.
• Assembly Member Griffin thanked the former Governor and UAA Chancellor
Sean Parnell for visiting. He thinks there will be some great things happening
with economic and workforce development in the College over the next few
years. He expressed his condolences to Janet and the Bain Family.
• Assembly Member Smith thanked the committee members who served on the
Consolidation Committee over the years. He also mentioned that before the
assembly members authorize travel, he would like to make sure that there is a
sufficient budget to accommodate any assembly travels.
• Assembly Member Delgado announced their first meeting for the Native Youth
Council on February 25 under the KANA Prevention Programs. He also
advertised that their looking to see more applications especially from the villages
to join and sign up for this council. There are currently eight applicants and
among them are two applicants are from the village.
• Assembly Member Turner had no comment.
17. EXECUTIVE SESSION
A. Discussion Of Attorney Advice Regarding Borough Manager Process
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SMILEY moved to convene into executive session under the authority of KIBC.
2.30.030 (F)(1)(f) to discuss confidential attorney communications regarding the
Borough's legal obligations relating to selection of a Borough Manager and legal
obligations to applicants.
ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Griffin,
Smiley, Smith, Turner, Arndt, and Delgado.
SMILEY moved to invite the Mayor, Assembly, Clerk's Office Staff, and Attorney
into executive session.
The Assembly received confidential written advice from the Borough Attorney
regarding the Borough's legal obligations in the selection process, obligations to
applicants, and potential Borough liability which may arise relating to those
obligations. Receipt of this advice in executive session is necessary to preserve
the attorney client privilege. After reviewing the advice, the Assembly may elect
to schedule a subsequent meeting to discuss how to proceed with either pending
applications or the Borough Manager selection process in general. No decisions
regarding applicants or process can be made in this executive session, and any
decisions will require a subsequent meeting.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY.
After the vote, Mayor Williams recessed the regular meeting and convened the
executive session at 7:31 p.m.
Upon returning from the executive session, Mayor Williams reconvened the
regular meeting at 7:36 p.m. and announced that no action was taken as a result
of the executive session.
18. ADJOURNMENT
Mayor Williams adjourned the meeting at 7:52 p.m.
KODIAK ISLAND BOROUGH
Aimee Williams, Borough Mayor
ATTEST:
Nova M. Javier, Borough Clerk
Kodiak Island Borough Assembly Regular Meeting Minutes
February 16, 2023 Page 11 of 11
Regular Meeting of February 16, 2023, Special Meetings of February 23, 2... Page 14 of 254
AGENDA ITEM #6.A.
KODIAK ISLAND BOROUGH
Assembly Special Meeting
February 27, 2023
A special meeting of the Kodiak Island Borough Assembly was held on February 27, 2023, in
the Assembly Chambers of the Kodiak Island Borough Building, 710 Mill Bay Road. The
meeting was called to order at 6:30 p.m. Staff present were Borough Clerk Nova M. Javier and
Deputy Clerk Lina Cruz.
ROLL CALL
Present were Mayor Aimee Williams, Assembly members Scott Arndt, Joseph Delgado, Jared
Griffin, Larry LeDoux, Scott Smiley, Geoffrey Smith, and James Turner.
CITIZENS COMMENTS
None.
CONSIDERATION OF MATTER(S) IN THE CALL FOR THE SPECIAL MEETING
A. Consideration Of The Appointment Or The Process For Appointing A Borough
Manager
TURNER moved to appoint Aimee Williams as the Borough Manager and directed
Assembly members Scott Smiley and Scott Arndt to negotiate the Borough Manager
Contract with the appointee.
As determined by the Assembly. The Assembly fixed the time to adjourn the February
23, 2023, special meeting to this meeting of February 27, 2023. The only remaining item
for discussion on the agenda was this item.
The Assembly has been soliciting applications for persons interested in the position of
Borough Manager. The process followed has been to hold the position open until filled,
with a preliminary consideration of applications received before July 13, 2022. Several
applications have been received and the Assembly has interviewed a number of
candidates. At this point the Assembly has several alternatives. KIBC 2.45.020 provides
that the Assembly has the power to appoint a manager by majority vote. It does not
require a particular process. Neither the code, nor other laws, require a particular
process for the Assembly to determine who it chooses to appoint as Borough manager.
If the Assembly desires to seek another round of applicants, the Assembly can provide
direction to staff as to whether and how that should be done. If instead the Assembly
wants to appoint a manager from among the applicants or other persons who may not
be applicants but whom the Assembly desires as a Borough manager, it may do so by
motion and vote. A majority (four votes) is required for selection of a manager unless
the Assembly seeks to appoint one of its members, in which case six votes in favor of
such a motion are required for passage.
If the Assembly wants to discuss qualifications of a particular candidate including
matters which might tend to prejudice their reputation or character in executive session,
Kodiak Island Borough
February 27, 2023
Assembly Special Meeting Minutes
Page 1 of 2
Regular Meeting of February 16, 2023, Special Meetings of February 23, 2... Page 15 of 254
AGENDA ITEM #6.A.
then that person should be given notice and may require the discussion to take place in
open session.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Arndt, Delgado, Griffin,
LeDoux, Smiley, Smith, and Turner.
ADJOURNMENT
ARNDT moved to adjourn the meeting at 6:33 p.m.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY.
KODIAK ISLAND BOROUGH
Aimee Williams, Mayor
Kodiak Island Borough
February 27, 2023
ATTEST:
Nova M. Javier, MMC, Borough Clerk
Assembly Special Meeting Minutes
Page 2 of 2
Regular Meeting of February 16, 2023, Special Meetings of February 23, 2... Page 16 of 254
AGENDA ITEM #6.A.
KODIAK ISLAND BOROUGH
Assembly Special Meeting
February 23, 2023
A special meeting of the Kodiak Island Borough Assembly was held on February 23, 2023, in
the Assembly Chambers of the Kodiak Island Borough Building, 710 Mill Bay Road. The
meeting was called to order at 6:30 p.m. Staff present were Interim Borough Manager David
Conrad, Borough Clerk Nova M. Javier and Assistant Clerk Irene Arellano
ROLL CALL
Present were Mayor Aimee Williams, Assembly members Joseph Delgado, Larry Ledoux,
Geoffrey Smith, Scott Smiley, and James Turner.
CITIZENS COMMENTS
None.
CONSIDERATION OF MATTER(S) IN THE CALL FOR THE SPECIAL MEETING
A. Approval Of A Memorandum Of Understanding With Tangirnaq Native Village For
Woody Island Trails
SMILEY moved to approve and authorize the manager to sign the Memorandum of
Understanding with Tangirnaq Native Village for Woody Island Trails.
Leisnoi is assisting the Tangirnaq Native Village regarding inclusion of certain trails
within the Tribes Long Range Transportation Plan. Portions of the trails are located on
KIB owned property.
The special meeting was called for this due to the BIA Anchorage Office of Tribal
Transportation February 28, 2023, deadline for submitting 2023 Long Range
Transportation Plan (LTRP). For the LRTP to be complete, all MOU's must have
signatures by both parties. We believe that the MOU as it is stated does not pose a
material increase in Borough liability risk, because we are warning people that the trails
are not maintained.
This MOU would not require Planning and Zoning Commission review under
18.20.030A, because it is not being called out as a disposal of interest in land. This
MOU is not definite as to dedication of these trail routes for transportation and keeping
them open for public access, but rather talks about designating them as public routes in
the Tribes NTTFI, with the Borough able to change its mind at will. While CDD and the
Managers office feel that this is not considered a disposal of real property because the
Borough is retaining all rights and no property interest in the lands are being conveyed
by the MOU, if the Assembly feels they want to seek the Planning and Zoning
Commission input before voting on this MOU, the MOU can be placed on the March
agenda for the Commission if the Assembly decides so tonight. This would delay the
vote by the Assembly until April 6, 2023.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Delgado, Ledoux, Smiley,
Smith, and Turner.
Kodiak Island Borough
February 23, 2023
Assembly Special Meeting Minutes
Page 1 of 3
Regular Meeting of February 16, 2023, Special Meetings of February 23, 2... Page 17 of 254
AGENDA ITEM #6.A.
B. Approval Of The Alaska Department Of Fish And Game (ADF&G) Hunter Access
Grant Program Application
SMILEY moved to authorize the Borough Manager to apply for the Hunter Access
Grant Program.
The Hunter Access Grant Program is designed to provide funds for projects aimed to
develop and enhance access to hunting, trapping, shooting and other wildlife related
recreational opportunities. This grant opportunity is being submitted for the
replacement of the log bridge at approximately Mile 26 of the Chiniak Highway. This is
the singular entry location for access to the 700 plus acreage of borough public lands
in Chiniak. The project aim is to develop and enhance access to hunting, trapping,
shooting, and other wildlife -related recreational activities on this public property.
A preliminary estimate of $200,000 dollars has been developed with the use of
previous similar projects. Staff estimates approximately $50,000 or 25% of the total
cost as the grant required match.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: LeDoux, Smiley, Smith,
Turner, and Delgado.
C. Confirmation Of Assembly Appointment To The Mission Lake "Tide Gate" Service Area
Board (Mr. Randy Ensign)
SMILEY moved to confirm the appointment of Mr. Randy Ensign to the Mission Lake
"Tide Gate" Service Area Board for a seat to expire October 2025.
There is currently one vacant seat on the Mission Lake "Tide Gate" Service Area Board
to expire 2025. On February 17, 2023, the Clerk's Office received an application from
Mr. Randy Ensign for the vacant seat. Mr. Ensign's application was forwarded to the
Mission Lake "Tide Gate" Service Area Board for consideration.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Smiley, Smith, Turner,
Delgado, and LeDoux.
D. Consideration Of The Appointment Or The Process For Appointing A Borough
Manager
The Assembly has been soliciting applications for persons interested in the position of
Borough Manager. The process followed has been to hold the position open until filled,
with a preliminary consideration of applications received before July 13, 2022. Several
applications have been received and the Assembly has interviewed a number of
candidates. At this point the Assembly has several alternatives. KIBC 2.45.020 provides
that the Assembly has the power to appoint a manager by majority vote. It does not
require a particular process. Neither the code, nor other laws, require a particular
process for the Assembly to determine who it chooses to appoint as Borough manager.
If the Assembly desires to seek another round of applicants, the Assembly can provide
direction to staff as to whether and how that should be done. If instead the Assembly
Kodiak Island Borough
February 23, 2023
Assembly Special Meeting Minutes
Page 2 of 3
Regular Meeting of February 16, 2023, Special Meetings of February 23, 2... Page 18 of 254
AGENDA ITEM #6.A.
wants to appoint a manager from among the applicants or other persons who may not
be applicants but whom the Assembly desires as a Borough manager, it may do so by
motion and vote. A majority (four votes) is required for selection of a manager unless
the Assembly seeks to appoint one of its members, in which case six votes in favor of
such a motion are required for passage.
If the Assembly wants to discuss qualifications of a particular candidate including
matters which might tend to prejudice their reputation or character in executive session,
then that person should be given notice and may require the discussion to take place in
open session.
TURNER moved to convene into executive session to discuss the consideration of the
appointment or the process for appointing a Borough Manager which qualifies under
KIBC 2.30.030 (F)(1)(a) Potential For Litigation and KIBC 2.30.030 (F)(1)(b) A matter
the immediate public knowledge of which would tend to affect adversely the finances of
the borough.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Smith, Turner, Delgado,
LeDoux, and Smiley.
SMILEY moved to invite the Mayor and Assembly members into executive session.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Turner, Delgado, LeDoux,
Smiley, and Smith.
After the vote, Mayor Williams recessed the special meeting and convened the
executive session at 7:21 p.m.
Upon returning from the executive session, Mayor Williams reconvened the special
meeting at 7:47 p.m. and announced that no action was taken as a result of the
executive session.
ADJOURNMENT
SMILEY moved to adjourn the meeting at 7:57 p.m. and to reconvene on February 27, 2023,
at 6:30 p.m.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY.
KODIAK ISLAND BOROUGH
Aimee Williams, Borough Mayor
Kodiak Island Borough
February 23, 2023
ATTEST:
Nova M. Javier, Borough Clerk
Assembly Special Meeting Minutes
Page 3 of 3
Regular Meeting of February 16, 2023, Special Meetings of February 23, 2... Page 19 of 254
AGENDA ITEM #14.A.1.
KODIAK ISLAND BOROUGH
STAFF REPORT
MARCH 16, 2023
ASSEMBLY REGULAR MEETING
SUBJECT: Contract No. FY2023-42 KIB Purchase Of Two (2) GMC Pick Up Trucks From
Swickard Auto Group
ORIGINATOR: Dave Conrad, Interim Borough Manager
RECOMMENDATION:
Move to authorize the Manager to award the bid to Swickard Auto Group and proceed with
purchasing two (2) 2023 GMC Sierra's for Borough use in the amount of $85,038.
DISCUSSION:
The Engineering and Facilities Department (EF) prepared and advertised for an invitation to bid
for the purchase of two (2) Light Trucks. It was published on the KIB website on February 6,
2023, and advertised for three (3) consecutive weeks in the Anchorage Daily News. The bid
opening was held on February 27, 2023.
EF Department received two bids and the bid submission from Swickard Auto Group was the
lowest priced. After review, the bid has proven to be complete, and the trucks proposed will be
an effective replacement for the Borough's current vehicles.
ALTERNATIVES:
1. Take no action.
2. Reject all bids and re -advertise.
FISCAL IMPACT:
The funds to purchase these vehicles will come out of the appropriate fund accounts as directed
by the assembly.
OTHER INFORMATION:
The purchase of the intermediate size pick up is targeting lower operating cost while still
allowing a more robust vehicle for travel on the gravel roads in Kodiak. The small pick up allows
a minimum amount of hauling capacity as well. The apparent successful bidder has included
transportation costs to Kodiak within their proposal.
Kodiak Island Borough
Contract No. FY2023-42 KIB Purchase Of Two (2) GMC Pick Up Trucks From S... Page 20 of 254
W
0
v
0
z
0
Kodiak Island Borou
Bid Tabulation
KIB Light Truck Procurement
Bid Opening: 2/27/2023 - 2:00 pm
Spreadsheet by P. Valerio 2/27/2023
A
New Vehicle (Solo
Price)
C
Total for All
Vehicles
D
Shipping Cost PER
Vehicle
E
Shipping for All
Vehicles
F
TOTAL BASE BID
Anch. Chrysler Center
$ 44,570.00
$ 89,140.00
upon request
upon request
$89,140.00 + shipping
Swickard
$ 41,329.00
$ 82,658.00
$ 1,190.00
$ 2,380.00
$ 85,038.00
Spreadsheet by P. Valerio 2/27/2023
AGENDA ITEM #14.A.1.
KODIAK ISLAND BOROUGH
EQUIPMENT PURCHASE AGREEMENT'
Light Truck Procurement
Contract No. 2023-42
THIS AGREEMENT made this by a date to be determined, between the Kodiak Island Borough, acting
by and through its Borough Manager, party of the first part, and Swickard Auto Group, hereinafter
called the Distributor.
WITNESSETH: That the Distributor, for and in consideration of the payment or payments herein
specified and agreed to by the party of the first part, hereby covenants and agrees to furnish a TWO (2)
LIGHT TRUCKS for the Kodiak Island Borough per the Specifications [part of the Contract Documents]
for same and for the sum of Eighty -Five Thousand, Thirty -Eight & 00/100 ($85,038.00) Dollars.
The Distributor further covenants and agrees that the manufacturing or furnishing of said TWO LIGHT
TRUCKS shall be done to the complete satisfaction of the Kodiak Island Borough, subject to inspection
at all times and approval by any participating agency of the Government of the United States of America,
and in accordance with the laws of the State of Alaska and rules and regulations of said Federal Agency.
The Distributor further covenants and agrees that the manufacturing or furnishing of said TWO LIGHT
TRUCKS shall be done and performed in the best and most workmanlike manner and that all and every
of said materials and labor shall be in strict and entire conformity in every respect with the Specifications.
Distributor will abide by and perform all stipulations, covenants, and agreements specified in the Contract
Documents, all of which are by reference hereby made a part of this Contract, as to all premises therein.
In the case of any said materials or labor shall be rejected by the Borough Manager or authorized
representative, as defective or unsuitable, then the said materials shall be removed or replaced with
other approved materials and the said labor shall be done anew to the satisfaction and the approval of
the Borough Manager or his representatives, at the cost and expense of the Distributor.
The agreement entered into by the acceptance of the Distributor's bid and the signing of this Agreement
consists of the following documents all of which are component parts of said Agreement and if not
attached, are to be treated as attached.
1. Agreement
2. Invitation to Bid
3. Contractor's Bid Package as accepted
In the event of any conflict or inconsistency between any of the foregoing documents, the conflict or
inconsistency shall be resolved upon the basis of the numerical order. The document or documents
assigned the small number or numbers being controlling over any documents having a larger number in
the numerical order set forth above.
The Distributor further covenants and agrees that said TWO LIGHT TRUCKS shall be furnished and
delivered FOB Kodiak to the satisfaction of the herein aforementioned Borough Manager, on or before
90 days from the final signature date on this agreement. It is expressly understood and agreed that if
delays arise due to unforeseen events the Distributor will notify the Borough as soon as possible. The
Distributor and the Borough Manager will discuss options to resolve any issues that arise and come to a
mutual agreed solution. The solution to any issues will be documented in writing for both parties to
reference.
Kodiak Island Borough Light Truck Procurement
Page 1 of 5 Agreement
Contract No. FY2023-42 KIB Purchase Of Two (2) GMC Pick Up Trucks From S... Page 22 of 254
AGENDA ITEM #14.A.1.
The Distributor hereby agrees to receive the prices set forth in the bid as full compensation for delivering
the TWO LIGHT TRUCKS to complete said Agreement to the satisfaction of the Borough Manager.
It is further distinctly agreed that the Distributor shall not assign this contract, or any part thereof or any
right to any of the monies to be paid to a third party.
Payment for services rendered under this Agreement shall be made by the Kodiak Island Borough within
thirty [30] days of delivery, acceptance by the Kodiak Island Borough and invoicing by Distributor.
IN WITNESS WHEREOF, The Kodiak Island Borough Manager, by authority in him/her vested, has
executed this contract on behalf of the Kodiak Island Borough, and the Swickard Auto Group have
hereunto set their hands and seals, the day and year first above written.
The terms of this agreement shall be from DATES TO BE DETERMINED.
Kodiak Island Borough
Page 2 of 5
Light Truck Procurement
Agreement
Contract No. FY2023-42 KIB Purchase Of Two (2) GMC Pick Up Trucks From S... Page 23 of 254
AGENDA ITEM #14.A.1.
ACKNOWLEDGMENTS
Wherefore the parties have entered into this Agreement the date and year first above written.
KODIAK ISLAND BOROUGH:
Date: Bv:
Date:
Kodiak Island Borough
Page 3 of 5
David Conrad
Acting Borough Manager
ATTEST:
By:
Nova M. Javier
Borough Clerk
/_1»:Z01V =1 1LV*a 11011010 LG I
BV:
Scott A. Brandt -Erichsen
Borough Attorney
CONTRACTOR:
By:
Printed Name:
Title:
Light Truck Procurement
Agreement
Contract No. FY2023-42 KIB Purchase Of Two (2) GMC Pick Up Trucks From S... Page 24 of 254
EXHIBIT A
INVITATION TO BID
Kodiak Island Borough
Page 4 of 5
AGENDA ITEM #14.A.1.
Light Truck Procurement
Agreement
Contract No. FY2023-42 KIB Purchase Of Two (2) GMC Pick Up Trucks From S... Page 25 of 254
AGENDA ITEM #14.A.1.
EXHIBIT B
Cid z 110 MDI to] ;4 9 4111;7_[y:I_M 4 LVA 1119 11 =I C
Kodiak Island Borough Light Truck Procurement
Page 5 of 5 Agreement
Contract No. FY2023-42 KIB Purchase Of Two (2) GMC Pick Up Trucks From S... Page 26 of 254
AGENDA ITEM #14.A.1.
ATTACHMENT
BIDDER REGISTRATION FORM
Upon receipt of these bid documents, the Bidder shall fill out the information below and return to
the Kodiak Island Borough in order to provide contact information to receive notification about
additional information, addendum and any other information which may impact bid time or
quantities. Only registered bidders will receive notifications
Name of Company: L C `CL
P Y' a r J (�a�c,
Contact Name:
Address:
Phone Number:
Fax Number:
Email:
D 7 c;�6 5
7s— 3�—
NOTE: If Bidder is a corporation, the legal name of the corporation shall be set forth above
together with the signatures of the officer or officers authorized to sign contracts on behalf of the
corporation; if Bidder is a partnership, the true name of the firm shall be set forth above together
with a signature of the partner or partners authorized to sign contracts in behalf of the partnership,
and if Bidder is an individual, the appropriate signature shall be placed above.
Return this form via fax, email, regular mail, or hand delivered to the following location:
Patricia Valerio, Projects Assistant
Engineering/Facilities Department
Kodiak Island Borough
710 Mill Bay Road
Kodiak, Alaska 99615-6398
Phone: (907) 486-9343
Fax: (907) 486-9394
Email: pvalerio@kodiakak.us
Kodiak Island Borough
Page 8 of 17
Light Truck Procurement
Attachment 1: Bidder Registration Form
C�SJ/
Contract No. FY2023-42 KIB Purchase Of Two (2) GMC Pick Up Trucks From S... Page 27 of 254
AGENDA ITEM #14.A.1.
ATTACHMENT 2
BID SCHEDULE
TO: The Kodiak Island Borough, Alaska, herein called the Borough:
Bidder Please Note: Before preparing this Bid Proposal for the Kodiak Island Borough Light Truck
Procurement, carefully read the Contract Requirements and know that the bid is based on basic
specifications as set forth in the Scope of Work (Exhibit A) of the Invitation to Bid.
The Bidder shall insert a total bid amount for each item. NOTE: Failure to bid on each item may
result in your bid being declared non-responsive.
Pursuant to and in compliance with the Invitation to Bid, the undersigned Bidder, being fully
familiarized with all the terms of the bid specifications hereby proposes and agrees to deliver,
within the time and in the manner stipulated, the following services:
Liaht Truck Procurement
Description Quantity Evaluated Price
Proposed Make & Model Vh C' I r.� � y� Uz' ,' C e,
Cost Per Light Truck 2 $ 4 1_3 a �j
Total for Light Trucks $ (�
Shipping Cost Per Light Truck 2 $
FOB Kodiak
Total Shipping Cost for Light $
Trucks FOB Kodiak r
TOTAL BASE BID $
(Cost of light trucks and shipping combined)
I . Award of Contract. The Borough shall have the right to reject this bid proposal and such bid
proposal shall remain open and may not be withdrawn for a period of forty-five (45) days
after the date prescribed for submission of bids.
Execution of Contract and Performance Security. It is understood and agreed that if notice
of the acceptance of this proposal and award of the Contract is made within forty-five (45)
days after the opening of the bids, or at any time thereafter before it is withdrawn in writing,
the undersigned Bidder will execute and deliver the Agreement in the form set forth in the
Contract Documents to the Borough in accordance with the proposal as accepted within ten
(10) days after notice of acceptance and award of the Contract is given.
Kodiak Island Borough
Page 9 of 17
Light Truck Procurement
Attachment 2: Bid Schedule
Contract No. FY2023-42 KIB Purchase Of Two (2) GMC Pick Up Trucks From S... Page 28 of 254
AGENDA ITEM #14.A.1.
3. Notice of Acceptance. Notice of acceptance and award of the contract or requests for
additional information may be addressed to the undersigned Bidder at the business address
set forth in the Bidder Registration form submitted by Bidder.
4. Receipt of Addenda. Receipt of the following Addenda to the Contract Documents is hereby
acknowledged.
Addendum Number Date
(Note: Failure to acknowledge receipt of any addenda may be considered an irregularity in the
proposal and grounds for rejection of the bid.)
BIDDER:
By:
Title:
.v 0-Y
Alaska Business License No.
Kodiak Island Borough
Page 10 of 17
Light Truck Procurement
Attachment 2: Bid Schedule
Contract No. FY2023-42 KIB Purchase Of Two (2) GMC Pick Up Trucks From S... Page 29 of 254
AGENDA ITEM #14.A.1.
for C
SwiCKARD CHEVROLET BUICK GMC OF ANCHORAGE
1300 E FIFTH AVE, ANCHORAGE, AK, 99501
907-279-9641
Customer/Company: Saies Consultant: Daniel Bacon
Address:
Vehicle #1: 2023 GMC 1500 Sierra VIN/Order # MS Stock #
3GTPUAEK2PG116647 $ 405.00 PG 11664
Additional Vehicle Information
GM Marketina Infnrmntinn
Body Style: TK10743-Crew Cab Standard Box, 4WD
PEG: ISA -PRO
Primary Color: GAZ-Summit White
Trim: H 1 T-1 SA -Cloth, Jet Black, Interior Trim
Engine: L313 -Engine: 2.7L, Turbo High Output
Transmission: MOE-8-Speed Automatic
Options: ISA -PRO
1SZ-PRO VALUE PACKAGE DISCOUNT & 2.7L
TURBO HIGH -OUTPUT ENGINE CREDIT
AKO-Deep Tinted Glass
AU3-Power Door Locks
AZ3-Seats: Front 40/20/40 Split -Bench, Full Featur
BG9-Floor Covering: Rubberized Vinyl, Black
C49 -Defogger, Rear Window Electric
C5W-GVW Rating 7000 Lbs
DLF-Mirrors, O/S: Power, Heated
E63 -Body: Pick -Up Bed
FE9-50-STATE EMISSIONS
G80 -Auto Locking Differential, Rear
GAZ-Summit White
GU6-Rear Axle: 3.42 Ratio
H1 T-1 SA -Cloth, Jet Black, Interior Trim
IOR-GMC Infotainment System
K05 -Engine Block Heater
K34 -Cruise Control
KW5-Alternator, 220 AMP
L3B-Engine: 2.7L, Turbo High Output
MOE-8-Speed Automatic
NPO -Transfer Case: Active, Single Speed, Rotary
Dial Ctrl
PCI -Convenience Package
PDI -GMC Pro Safety
PEB-PRO Value Package
QBN-Tires: 255/70 R17 All Season, Blackwall
QBR-Tire, Spare: 255/70 R17 All Season, Blackwall
e OKI -Standard Tailgate
QT5-Tailgate Function --Manual w/ Assist, Pwr
Release
R7N-CREDIT - NOT EQUIPPED WITH STEERING
COLUMN LOCK
RD6-Wheels: 17" Steel - Painted Silver
RFQ-Focused Ordering Configuration
SAF -Lock, Spare Tire
TQ5-Headlamps, Intelfibeam
UE4-Foflowing Distance Indicator
UEU-Sensor, Forward Collision Alert
UF2-Lighting, Cargo Box, LED
UHX-Lane Keep Assist/Departure Warning
UHY-Automatic Emergency Braking
UVB -Rear Vision Camera, HD
V46 -Bumper, Front, Chrome
VJH-Bumper, Rear, Chrome Step
VK3-Front License Plate Mounting Provisions
Z82-Trailering Package
isclaimer:
M has tried to make the pricing information provided in this summary accurate. Please refer to actual vehicle invoice, however, for complete
'icing information. GM will not make any sales or policy adjustments in the case of inaccurate pricing information in this summary.
Contract No. FY2023-42 KIB Purchase Of Two (2) GMC Pick Up Trucks From S... Page 30 of 254
AGENDA ITEM #14.A.1.
Detail Reoorl for Customer
SWICKARD CHEVROLET BUICK GMC OF ANCHORAGE
1300 E FIFTH AVE, ANCHORAGE, AK, 99501
907-279-9641
Customer/Company. Sales Consultant: Daniel Bacon
Address:
Vehicle #1: 2023 GMC 1500 Sierra VIN/Order # MSRP Stock # f
3GTPUAEK3PG117306 S47 5.00 PG 117306
GM Marketina Information
Body Style: TK10743-Crew Cab Standard Box, 4WD
PEG: ISA -PRO
Primary Color: GAZ-Summit White
Trim: H1T-1SA-Cloth, Jet Black, Interior Trim
Engine: L3B-Engine: 2.7L, Turbo High Output
Transmission: MQE-8-Speed Automatic
Options: 1 SA -PRO
AKO-Deep Tinted Glass
AU3-Power Door Locks
AZ3-Seats: Front 40/20/40 Split -Bench, Full Feature
BG9-Floor Covering: Rubberized Vinyl, Black
C49 -Defogger, Rear Window Electric
C5W-GVW Rating 7000 Lbs
DLF-Mirrors, O/S: Power, Heated
E63-13ody: Pick -Up Bed
G80 -Auto Locking Differential, Rear
GAZ-Summit White
GU6-Rear Axle: 3.42 Ratio
H1T-ISA-Cloth, Jet Black, Interior Trim
IOR-GMC Infotainment System
K05 -Engine Block Heater
K34 -Cruise Control
KW5-Alternator, 220 AMP
L3B-Engine: 2.7L, Turbo High Output
MQE-8-Speed Automatic
NPO -Transfer Case: Active, Single Speed, Rotary
Dial Ctrl
PCI -Convenience Package
PDI -GMC Pro Safety
PEB-PRO Value Package
QBN-Tires: 255/70 R17 All Season, Blackwall
OBR-Tire, Spare: 255/70 R17 All Season, Blackwall
QK1-Standard Tailgate
QT5-Tailgate Function --Manual wl Assist, Pwr
Release
RD6-Wheels: 17" Steel - Painted Silver
RFQ-Focused Ordering Configuration
SAF -Lock, Spare Tire
TQ5-Headlamps, Intellibeam
UE4-Following Distance Indicator
UEU-Sensor, Forward Collision Alert
UF2-Lighting, Cargo Box, LED
UHX-Lane Keep Assist/Departure Warning
UHY-Automatic Emergency Braking
UVB -Rear Vision Camera, HD
V46 -Bumper, Front, Chrome
VJH-Bumper, Rear, Chrome Step
VK3-Front License Plate Mounting Provisions
Z82-Trailering Package
Disclaimer:
GM has tried to make the pricing information provided in this summary accurate. Please refer to actual vehicle invoice, however, for complete
pricing information. GM will not make any sales or policy adjustments in the case of inaccurate pricing information in this summary.
Contract No. FY2023-42 KIB Purchase Of Two (2) GMC Pick Up Trucks From S... Page 31 of 254
AGENDA ITEM #14.A.1.
ATTACHMENT
CORPORATE ACKNOWLEDGEMENT
(To be filled in when Documents are executed in behalf of a Corporation)
UNITED STATES OF AMERICA }
)ss
STATE OF ALASKA )
The foregoing instrument was acknowledged before me this ;23 day of
r
2Q23
by
(Name of Officer) (Title of Officer)
Corporation, on behalf of said Corporation.
(Name of Corporation)
State of Atka No ry Public
NOTARY PUBLIC Z
Edward Landes My Commission Expires: 2 - b
W Carwimim EOres DBC 16,2111
I
Kodiak Island Borough Light Truck Procurement
Page 11 of 17 Attachment 3: Corporate Acknowledgement
Contract No. FY2023-42 KIB Purchase Of Two (2) GMC Pick Up Trucks From S... Page 32 of 254
AGENDA ITEM #14.A.1.
ATTACHMENT
NON -COLLUSION AFFIDAVIT
(To be executed prior to award)
UNITED STATES OF AMERICA
)ss
STATE OF ALASKA
1
(Printed Name) (Firm Name) y
being duly sworn, do depose and state: I, or the firm, association or corporation of which I am a
member, a bidder, on the contract to be awarded, by the Kodiak Island Borough, for the:
Kodiak Island Borough Light Truck Procurement
located at Kodiak, in the State of Alaska, have not, either directly or indirectly, entered into any
agreement, participated in any collusion, or otherwise taken any action in restraint of free
competitive bidding a connection with such contract.
ractor
/
Subscribed and sworn to this Z day of , 20 Zz
Stade of Alaska
NOTARY PUBLIC ►v
Edward Landes
�W eo q Dec 16, 202a _ My Commission Expires:my
I !MY
Kodiak Island Borough
Page 12 of 17
Light Truck Procurement
Attachment 4: Non -Collusion Affidavit
Contract No. FY2023-42 KIB Purchase Of Two (2) GMC Pick Up Trucks From S... Page 33 of 254
AGENDA ITEM #14.A. 1.
Contract No. FY2023-42 K B Purchase Of Two( ) G 9 C Pick Up Trucks From S. Page 34 0 254
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ATTACHMENT
BIDDER REGISTRATION FORM
Upon receipt of these bid documents, the Bidder shall fill out the information below and return to
the Kodiak Island Borough in order to provide contact information to receive notification about
additional information, addendum and any other information which may impact bid time or
quantities. Only registered bidders will receive notifications.
Name of Company: P��e_ e1p"r«.[, COAL -10 -
Contact Name: WAR;'- -t,c6v,
Address: t F"V Wk'-- P °"Sol
Phone Number: `%O%-yy0 •$2'$
Fax Number: 503 - 7-16r 1AVA
Email: 4 -k -Ac r, @_ OsCc- -k • Com
NOTE: If Bidder is a corporation, the legal name of the corporation shall be set forth above
together with the signatures of the officer or officers authorized to sign contracts on behalf of the
corporation; if Bidder is a partnership, the true name of the firm shall be set forth above together
with a signature of the partner or partners authorized to sign contracts in behalf of the partnership,
and if Bidder is an individual, the appropriate signature shall be placed above.
Return this form via fax, email, regular mail, or hand delivered to the following location:
Patricia Valerio, Projects Assistant
Engineering/Facilities Department
Kodiak Island Borough
710 Mill Bay Road
Kodiak, Alaska 996.15-6398
Phone: (907) 486-9343
Fax: (907) 486-9394
Email: pvalerio@kodiakak.us
Kodiak Island Borough
Page 8 of 17
Light Truck Procurement
Attachment 1: Bidder Registration Form
Contract No. FY2023-42 KIB Purchase Of Two (2) GMC Pick Up Trucks From S... Page 36 of 254
AGENDA ITEM #14.A.1.
ATTACHMENT 2
BID SCHEDULE
TO: The Kodiak Island Borough, Alaska, herein called the Borough:
Bidder Please Note: Before preparing this Bid Proposal for the Kodiak Island Borough Light Truck
Procurement, carefully read the Contract Requirements and know that the bid is based on basic
specifications as set forth in the Scope of Work (Exhibit A) of the Invitation to Bid.
The Bidder shall insert a total bid amount for each item. NOTE: Failure to bid on each item may
result in your bid being declared non-responsive.
Pursuant to and in compliance with the Invitation to Bid, the undersigned Bidder, being fully
familiarized with all the terms of the bid specifications hereby proposes and agrees to deliver,
within the time and in the manner stipulated, the following services:
Description
Quantity
Evaluated Price
Proposed Make & Model
Cost Per Light Truck
2 $
Total for Light Trucks
$ $q'%yp .00 -
Shipping Cost Per Light Truck
2
$ 11
Qva1�
FOB Kodiak
S�%i�► Orj �i�
Total Shipping Cost for Light
Trucks FOB Kodiak
�
$
+� ow 4Z a.% Q yes L
TOTAL BASE BID
$
(Cost of light trucks and shipping combined)
Award of Contract. The Borough shall have the right to reject this bid proposal and such bid
proposal shall remain open and may not be withdrawn for a period of forty-five (45) days
after the date prescribed for submission of bids.
Execution'of Contract and Performance Security. It is understood and agreed that if notice
of the acceptance of this proposal and award of the Contract is made within forty-five (45)
days after the opening of the bids, or at any time thereafter before it is withdrawn in writing,
the undersigned Bidder will execute and deliver the Agreement in the form set forth in the
Contract Documents to the Borough in accordance with the proposal as accepted within ten
(10) days after notice of acceptance and award of the Contract is given.
Kodiak Island Borough
Page 9 of 17
Light Truck Procurement
Attachment 2: Bid Schedule
Contract No. FY2023-42 KIB Purchase Of Two (2) GMC Pick Up Trucks From S... Page 37 of 254
AGENDA ITEM #14.A.1.
3. Notice of Acceptance. Notice of acceptance and award of the contract or requests for
additional information may be addressed to the undersigned Bidder at the business address
set forth in the Bidder Registration form submitted by Bidder.
4. Receipt of Addenda. Receipt of the following Addenda to the Contract Documents is hereby
acknowledged.
Addendum Number Date
(Note: Failure to acknowledge receipt of any addenda may be considered an irregularity in the
proposal and grounds for rejection of the bid.)
BIDDER:
By-.►�o1b..� �: x ah
Title: Fir-ek
Alaska Business License No
Kodiak Island Borough
Page 10 of 17
"0
Light Truck Procurement
Attachment 2: Bid Schedule
Contract No. FY2023-42 KIB Purchase Of Two (2) GMC Pick Up Trucks From S... Page 38 of 254
AGENDA ITEM #14.A.1.
ATTACHMENT
CORPORATE ACKNOWLEDGEMENT
(To be filled in when Documents are executed in behalf of a Corporation)
UNITED STATES OF AMERICA )
)SS
STATE OF ALASKA )
The foregoing instrument was acknowledged before me this 2,A day of
2023
by Qds1} Dix�v� F�ei� mc.w.Yt�
(Name of Officer) (Title of Officer)
of ill 101011. C,N..is X" Cv-kap Corporation, on behalf of said Corporation.
(Name hf Corpor tion)
/�a;� /J�Le
Notary Public
DIANE TRUITT
Notary Public
State of Alaska My Commission Expires:
My Commission Expires Jun 26, 2026
r
Kodiak Island Borough
Page 11 of 17
Light Truck Procurement
Attachment 3: Corporate Acknowledgement
Contract No. FY2023-42 KIB Purchase Of Two (2) GMC Pick Up Trucks From S... Page 39 of 254
AGENDA ITEM #14.A.1.
ATTACHMENT 4
NON -COLLUSION AFFIDAVIT
(To be executed prior to award)
UNITED STATES OF AMERICA )
)ss
STATE OF ALASKA )
(Printed Name) (Firm N e)
being duly sworn, do depose and state: I, or the firm, association or corporation of which I am a
member, a bidder, on the contract to be awarded, by the Kodiak Island Borough, for the:
Kodiak Island Borough Light Truck Procurement
located at Kodiak, in the State of Alaska, have not, either directly or indirectly, entered into any
agreement, participated in any collusion, or otherwise taken any action in restraint of free
competitivg biddlpg a connection with such contract.
fill. I
I"
Subscribed and sworn to this 2`A day of
DIANE TRUITT
Notary Public Notary Public
state of Alaska
My commission Expires Jun 26, zoze My Commission Expires:
Kodiak Island Borough
Page 12 of 17
Light Truck Procurement
Attachment 4: Non -Collusion Affidavit
Contract No. FY2023-42 KIB Purchase Of Two (2) GMC Pick Up Trucks From S... Page 40 of 254
AGENDA ITEM #14.A.1.
Writeback
Anchorage Chrysler Center
Anchorage Chrysler lCustomer: Kodiak Island
Stock Number:
Salesperson: Robbie Dixon
Price
Discount
Total Price
Accessories
Manufacturers Rebate
Customer Price
Trade_in(s) Allowance
Payoff
Trade Equity
Cash Down Payment
Balance
52,435.00
2,035.00
50,400.00
675.00
6,750.00
44,325.00
0.00
0.00
0.00
0.00
44,325.00
Extended Service
$0.00
G.A.P.
$0.00
Protection
$0.00
Protected
Non Protected
Misc. 11
$0.1
0.00
N/A
Doc Fee
Total DMV Fees
Balance Due
Term
Rate
Payment
220.00
220.00
25.00
25.00
44,570.00
44,570.00
1
1
0.00%
0.00%
44,570.00
44,570.00
Buyer:
Co -Buyer:
Date
Manager
24 -Feb -23
ROBBIE DIXON
Page 1
Contract No. FY2023-42 KIB Purchase Of Two (2) GMC Pick Up Trucks From S... Page 41 of 254
AGENDA ITEM #14.A.1.
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AGENDA ITEM #14.A.1.
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AGENDA ITEM #14.A.2.
KODIAK ISLAND BOROUGH
STAFF REPORT
MARCH 16, 2023
ASSEMBLY REGULAR MEETING
SUBJECT: Contract No. FY2023-43 Employment Contract Between the Kodiak Island
Borough Assembly And Aimee Williams As Borough Manager
ORIGINATOR: Nova M. Javier, MMC, Borough Clerk
RECOMMENDATION:
Move to approve Contract No. FY2023-43 Employment Contract Between the Kodiak Island
Borough and Ms. Aimee Williams as Borough Manager.
DISCUSSION:
The Borough manager position has been vacant since June 21, 2022, and the process of hiring
for the Kodiak Island Borough Manager started in July 2022. The KIB has advertised for this
position and interviewed several candidates. At least one offer was made and was declined by
the candidate.
On February 27, 2023, the Assembly unanimously appointed Ms. Aimee Williams as Borough
Manager and directed Assembly members Smiley and Arndt to negotiate a contract which is
attached to this packet.
ALTERNATIVES:
FISCAL IMPACT:
OTHER INFORMATION:
Kodiak Island Borough
Contract No. FY2023-43 Employment Contract Between the Kodiak Island Bor... Page 46 of 254
AGENDA ITEM #14.A.2.
EMPLOYMENT CONTRACT
CONTRACT NO. FY2023-43
THIS AGREEMENT is made and entered into this day of 2023,
between the Kodiak Island Borough Assembly (hereinafter Borough) and Aimee Williams
(hereinafter Manager).
WHEREAS, Borough wishes to employ the services of Aimee Williams, as Manager of
the Kodiak Island Borough; and
WHEREAS, Borough and Manager desire to provide for certain procedures, benefits,
and requirements regarding the employment of Manager by Borough; and
WHEREAS, Manager wishes to accept employment as Manager of said Borough; and
NOW, THEREFORE, Borough and Manager agree to the following terms and conditions:
Section 1: Duties and Nature of Employment.
A. Borough hereby agrees to employ Manager, and Manager agrees to be employed by
Borough, in the position of Borough Manager. Manager is an at -will employee who
serves at the pleasure of the Borough Assembly. Manager, as an administrative and/or
executive employee of the legislative branch of Borough government, is entitled to all
fringe benefits provided to any other Borough administrative and/or executive employee,
and, therefore, Manager is not entitled to receive overtime compensation.
B. Manager shall perform all duties and functions assigned to Manager by law, and such
other legally permissible and proper duties and functions as the Borough Assembly shall
from time to time prescribe.
Section 2: Contract Term and Notice Requirements.
While this is an at -will employment contract, both parties anticipate that it shall be in effect for
three (3) years, May 1, 2023, through April 30, 2026. The Assembly may elect to extend the
contract for one year at the end of the contract period with 90 days' notice.
Section 3: Salary and Benefits.
A. Borough agrees to pay Manager for her services, payable in installments at the same
time as other employees of the Borough, at the initial rate of one hundred fifty thousand
dollars ($150,000.00) annually.
B. Manager's performance shall be reviewed six (6) months after the effective date of the
agreement and the Manager's salary will be increased by 2.5% upon review and
determination of satisfactory job performance.
C. Manager's performance shall be reviewed twelve (12) months after the effective date of
the agreement, and annually thereafter, and the Manager's salary will be increased by
2.5% upon review and determination of satisfactory job performance.
Page 1 of 4
Contract No. FY2023-43 Employment Contract Between the Kodiak Island Bor... Page 47 of 254
AGENDA ITEM #14.A.2.
D. Annual leave shall be provided to Manager in accordance with the Kodiak Island
Borough Personnel Manual except Manager will be eligible to utilize five (5) days of
annual leave within the normal probationary period of six months.
E. Sick leave, health insurance, life insurance, disability insurance, workers' compensation
insurance, jury duty, holidays, and contributions to the Alaska Public Employees
Retirement System will be provided to Manager in accordance with the Kodiak Island
Borough Personnel Manual, as provided for all other employees.
F. Except to the extent specifically referenced to in this Agreement, all provisions of the
Kodiak Island Borough Personnel Rules and Regulations are applicable to Manager's
personnel status as a Borough employee.
G. The Manager shall have access to a Borough vehicle for Manager's business use only.
Section 4: Separation of Employment and Severance Pay.
A. The Borough Assembly may terminate Manager at any time, for any reason or for no
reason, by delivering to Manager written notice of termination.
1. Termination for other than good cause:
a. In the event of termination other than for good cause, Borough shall pay to
Manager severance pay in an amount equal to two months' salary. Manager
shall also be compensated for all accrued annual leave.
2. Termination for good cause:
a. In the event Manager is terminated for good cause, Borough shall not pay
severance pay to Manager; however, Manager shall be compensated for all
accrued annual leave.
B. Manager may voluntarily resign her employment as Borough Manager at any time, for
any reason or for no reason, by delivering to the Borough Assembly notice of resignation
at least sixty (60) days prior to the effective date of resignation unless the parties agree
otherwise. If Manager voluntarily resigns, Borough will not be obligated to pay severance
pay to Manager.
C. For the purpose of this section, the term "good cause" shall mean:
1. A willful breach, disregard, or gross neglect of the duties assigned to the Manager by
law or by the Borough Assembly, or incompetence, which is defined as the inability
or the intentional failure to perform the Manager's duties in a satisfactory manner.
However, termination for incompetence will require written notice and reasonable
time allowed, along with appropriate resources provided, to affect a remedy.
2. Any conduct of Manager bringing public embarrassment or ridicule to the Borough.
3. Any conduct of Manager involving a conviction for any act of moral turpitude or
illegality defined as a felony or a misdemeanor that tends to reflect dishonesty.
Section 5: Moving Expenses.
Not applicable.
Section 6: Conditions of Employment.
Manager shall receive the salary and benefits, and shall work under the terms and conditions,
specified in this document during the three-year term of this contract with a ninety (90) day
Page 2 of 4
Contract No. FY2023-43 Employment Contract Between the Kodiak Island Bor... Page 48 of 254
AGENDA ITEM #14.A.2.
notice by either party to renew or not renew by mutual consent after that time. Borough to
provide Manager a cell phone stipend.
Section 7: Dues and Subscriptions.
Borough hereby agrees to pay for membership to International City/County Management
Association (ICMA), the Alaska Municipal Managers Association (AMMA), and the Alaska
Municipal League (AML).
Section 8: Professional Development.
A. Borough will budget and pay for attendance including travel and hotel costs to the ICMA
annual conference, SWAMC Conference, and AML annual, summer, and winter
conferences. Reimbursement for normal expenses associated with attendance (meals)
will also be paid.
B. Manager, while traveling out of town on official business, will be reimbursed for
reasonable expenses by Borough. Borough will provide for and/or reimburse Manager
for transportation costs and other costs incidental to such travel, and of a normal and
necessary nature. Such expenses would include hotel rooms, auto rental, taxi fare, etc.
This section applies to short courses, institutes, and seminars that are necessary for
professional development and for the good of Borough, as budgeted by the Borough
Assembly along with all other Borough related travel.
Section 9: Indemnification.
A. Borough agrees to defend, save and hold harmless, and indemnify Manager against any
tort claim, professional liability claim or demand or other legal action, whether
groundless or otherwise, arising out of an alleged act or omission by Manager arising out
of the course and scope of her employment; provided, however, that the aforementioned
obligation of Borough shall not extend to claims based on the following acts of
misconduct:
1. A willful breach, disregard, or gross neglect of duties requested of Manager by the
Borough Assembly formally communicated to Manager or required to be performed
by Manager hereunder or under the ordinances of the Kodiak Island Borough and
the laws of the United States of America and the State of Alaska;
2. Any conduct of Manager bringing public embarrassment or ridicule to Borough; or
3. Any conduct of Manager involving a conviction for any act of moral turpitude or
illegality defined as any felony involving moral turpitude or a crime, which reflects
dishonesty.
B. Borough will defend, compromise, or settle any such claim or suit and pay the amount of
settlement or judgment rendered thereon.
Section 10: General Provisions.
A. This Agreement shall constitute the entire agreement between the parties.
B. This Agreement shall be binding upon and inure to the benefit of the heirs-at-law and
executors of Manager.
C. This Agreement shall be in effect for three (3) years or unless Manager resigns or is
terminated under the provisions of Section 4, above.
Page 3 of 4
Contract No. FY2023-43 Employment Contract Between the Kodiak Island Bor... Page 49 of 254
AGENDA ITEM #14.A.2.
D. If any provision, or any portion thereof, contained in this agreement is held to be
unconstitutional, invalid, or unenforceable, the remainder of this agreement or any
portion thereof, shall be deemed severable, shall not be affected, and shall remain in full
force and effect.
Section 11: No Reduction of Benefits; Good Faith and Fair Dealing.
A. Borough shall not at any time during the term of employment with this agreement reduce
the Manager's salary. All other compensation or other financial benefits will be provided
to the Manager in accordance with the Kodiak Island Borough Personnel Rules and
Regulations, as provided for all other employees.
B. All contract provisions shall be subject to good faith and fair dealing.
IN WITNESS WHEREOF, the parties have executed this Agreement effective the day of
12023.
KODIAK ISLAND BOROUGH MANAGER
Deputy Presiding Officer Aimee Williams
Date:
ATTEST:
Nova M. Javier, MMC
Borough Clerk
Date:
Date:
Page 4 of 4
Contract No. FY2023-43 Employment Contract Between the Kodiak Island Bor... Page 50 of 254
AGENDA ITEM #14.8.1.
KODIAK ISLAND BOROUGH
STAFF REPORT
MARCH 16, 2023
ASSEMBLY REGULAR MEETING
SUBJECT: Resolution No. FY2023-26 Agreeing To Accept Additional Opioid Settlement
Revenues Negotiated By The State Of Alaska
ORIGINATOR: Dora Cross, Finance Director
RECOMMENDATION:
Move to adopt Resolution No. FY2023-26.
DISCUSSION:
With Resolution No. FY2022-10, the assembly agreed to the terms of the settlements
negotiated by the State of Alaska with distributors and pharmacies of opioids. As the State of
Alaska continues to negotiate settlements with those distributors and pharmacies, the Borough
will be receiving additional settlements as they are completed.
This Resolution will authorize the Manager and Attorney to accept, on behalf of the Borough,
both this and future opioid settlements negotiated by the State which involve the Borough.
ALTERNATIVES:
FISCAL IMPACT:
Allows acceptance of future settlement funds of unknown amounts.
OTHER INFORMATION:
Kodiak Island Borough
Resolution No. FY2023-26 Agreeing To Accept Additional Opioid Settlement... Page 51 of 254
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AGENDA ITEM #14.6.1.
KODIAK ISLAND BOROUGH
RESOLUTION NO. FY2023-26
A RESOLUTION OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH AGREEING TO
ACCEPT ADDITIONAL OPIOID SETTLEMENT REVENUES NEGOTIATED BY THE STATE OF
ALASKA
WHEREAS, opioids have devastated individuals and significantly harmed communities
throughout Alaska, and litigation settlement funds need the flexibility to abate opioid impacts,
current and future; and
WHEREAS, municipalities in Alaska are uniquely suited to help utilize or distribute opioid
settlement funds because of the array of services provided by municipalities and by local
providers; and
WHEREAS, the Kodiak Island Borough agreed to the terms of the 2022 settlements negotiated
by the State of Alaska, including accepting the agreement to forego future litigation and to utilize
settlement funds for opioid abatement with approval of Resolution No. 2022-10; and
WHEREAS, the State of Alaska has negotiated additional opioid claim settlements with
additional defendants, and expects to negotiate further settlements in the future; and
WHEREAS, the settlements negotiated by the State of Alaska have included allocation of a
portion of the settlement proceeds to the larger municipalities in the State, resulting in a portion
of the funds being directed to the Kodiak Island Borough, conditioned on the Kodiak Island
Borough accepting and agreeing to the settlement terms; and
WHEREAS, the Assembly finds that the State of Alaska is negotiating settlements in these
cases in pursuit of the best interests of all of the State and participating municipalities, and joining
in the settlements negotiated by the State Alaska is much more cost effective than municipalities
pursuing separate claims; and
WHEREAS, all future revenues received from opioid related settlements negotiated by the State
of Alaska will be accepted and accounted for within the Borough's Opioid Class Action Settlement
fund.
NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND
BOROUGH that
Section 1. The Kodiak Island Borough agrees to the terms of the 2023 settlements with Teva,
Allergan, CVS, Walgreens, and Walmart negotiated by the State of Alaska, including accepting
the agreement to forego future litigation and to utilize settlement funds for opioid abatement; and
Resolution No. FY2023-26
Page 1 of 2
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AGENDA ITEM #14.6.1.
Section 2. The Borough Attorney is authorized to agree to the terms of the settlements, and the
Borough Manager is authorized, on behalf of the Kodiak Island Borough, to execute such
documents as are required to accomplish the settlement; and
Section 3. The Kodiak Island Borough Assembly authorizes the Borough Attorney and Borough
Manager to accept, on behalf of the Kodiak Island Borough, additional opioid settlements which
may be negotiated in the future by the State of Alaska on behalf of the State and municipalities
with manufacturers, distributors and other defendants.
Section 4. This resolution is effective immediately upon adoption in accordance with section
1. 10.040 of the Borough Code.
ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH
THIS DAY OF 2023
KODIAK ISLAND BOROUGH
Aimee Williams, Mayor
VOTES:
Ayes:
Noes:
Resolution No. FY2023-26
ATTEST:
Nova M. Javier, MMC, Borough Clerk
Page 2 of 2
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AGENDA ITEM #14.8.1.
Introduced by the Mayor
Drafted by: Borough Attorney
Introduced on: 10/07/2021
Adopted on: 10/07/2021
KODIAK ISLAND BOROUGH
RESOLUTION NO. FY2022-10
A RESOLUTION OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH AGREEING TO
THE TERMS OF THE ALASKA OPIOID SETTLEMENTS NEGOTIATED BY THE STATE OF
ALASKA AND APPROVING THE PARTICIPATION IN THE ALASKA OPIOID SETTLEMENT
AGREEMENTS BY THE KODIAK ISLAND BOROUGH
WHEREAS, opioids have devastated individuals and significantly harmed communities
throughout Alaska, and litigation settlement funds need the flexibility to abate opioid impacts,
current and future; and
WHEREAS, opioids impacts have resulted in increased criminal justice law enforcement
demands, increased healthcare - including behavioral healthcare - demands, increased
emergency medical services, increased educational supportive services demands, and increased
emergency and transitional housing services demands; and
WHEREAS, municipalities in Alaska are uniquely suited to help utilize or distribute opioid
settlement funds because of the array of services provided by municipalities and by local
providers; and
WHEREAS, opioid settlement funds should be available to reimburse existing and create new
opioid related municipal services - like services for people experiencing homelessness, police,
fire/EMS, behavioral health, and other healthcare - and grants to local providers who provide
opioid support services; and
WHEREAS, the municipalities in Alaska also recognize the Alaska Legislature has a
constitutional duty to promote and protect public health and welfare; and
WHEREAS, the municipalities in Alaska also recognize the Alaska Legislature has a
constitutional duty to maintain a public school system open to all children, including children that
have been significantly impacted by opioids; and
WHEREAS, upon balancing the opioid impacts across the State of Alaska and the desire to
help resolve the current opioid litigation, it is in the interest of all to maximize the amount of
settlement funding that will come to the state; and
WHEREAS, the municipalities in Alaska encourage the State of Alaska to create an opioid
settlement distribution that provides stable short- and long-term funding to abate the opioid
impacts in Alaska's municipalities.
NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND
BOROUGH that:
Section 1. The Kodiak Island Borough agrees to the terms of the settlements negotiated by
the State of Alaska, including accepting the agreement to forego future litigation
and to utilize settlement funds for opioid abatement; and
Kodiak Island Borough, Alaska
Resolution No. FY2022-10
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AGENDA ITEM #14.8.1.
Section 2. The Borough Attorney is authorized to agree to the terms of the settlements, and
the Borough Manager is authorized, on behalf of the Kodiak Island Borough, to
execute such documents as are required to accomplish the settlement; and
Section 3. The Kodiak Island Borough urges the State of Alaska to create a settlement
structure in collaboration with Alaska municipalities to address local needs, to
support their residents and service providers, and to protect the funds from
legislative action beyond the terms agreed to by parties to the settlement.
Section 4. This resolution is effective immediately upon adoption in accordance with section
1.10.040 of the Borough Code.
ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH
THIS SEVENTH DAY OF OCTOBER, 2021.
KODIAK ISLAW BOROUGH
WE am Robertb, Mayor
VOTES:
Ayes. Griffin, Smith, Turner, Williams, Arndt, and Delgado
Noes:
Kodiak Island Borough, Alaska
TT P:
Ilse Rice, Borough Clerk
Resolution No. FY2022-10
Page 2 of 2
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AGENDA ITEM #14.C.1.
KODIAK ISLAND BOROUGH
STAFF REPORT
MARCH 16, 2023
ASSEMBLY REGULAR MEETING
SUBJECT: Ordinance No. FY2023-13 Amending Kodiak Island Borough Title 17 Zoning,
Chapter 180 Signs, Section 17.180.010 Signs, Description And Intent To
Require Zoning Compliance Permits For Certain Signs
ORIGINATOR: Seema Garoutte, Assessor/Interim CDD Director
RECOMMENDATION:
Move to advance Ordinance No. FY2023-13 to public hearing at the next regular meeting of
the Assembly.
DISCUSSION:
KIBC Code 17-180-010 calls for signs (whether it is for placement, addition of a new or moving
an old) to be exempted from requiring a Zoning Compliance application being filled out and
submitted to Community Development.
KIBC 17.180.010- Description and intent.
The intent of this chapter is to regulate signs so that they will not, by reason of their size,
location, construction, or manner of display, endanger the public health, safety, or general
welfare. It is further intended that this chapter will regulate signs in such a way as to support
and complement the purposes and intent of this title as well as the economic growth of the
community.A. Zoning compliance is not required for the installation of signs.B. Excluded from
regulation are: flags, window displays, traffic and road signs.
However, as shown in your packet, KIBC17.180.020 and 17.180.030, contain requirements that
signs must adhere to.
KIBC 17.15.060 Zoning Compliance states that the building official may not issue a building
permit until CDD has verified a zoning compliance application. CDD provides Building and
Safety a copy of all Zoning Compliance applications weather they have been approved or
denied.
Community Development proposes that KIBC 17.180.010 be updated, adding the verbiage
"unless a building permit or variance is required for the sign."
This will insure that KIBC 17.15.060 and KIBC 17.180.010 work together and avoid confusion
between the Community Development and Building & Safety departments.
The Planning and Zoning Commission heard and approved this ordinance to come forward to
the Borough Assembly at its special meeting on February 22, 2023. The approval letter and a
copy of the minutes are attached.
ALTERNATIVES:
FISCAL IMPACT:
Kodiak Island Borough
Ordinance No. FY2023-13 Amending Kodiak Island Borough Title 17 Zoning, ... Page 56 of 254
OTHER INFORMATION:
Kodiak Island Borough
KODIAK ISLAND BOROUGH
STAFF REPORT
MARCH 16, 2023
ASSEMBLY REGULAR MEETING
AGENDA ITEM #14.C.1.
Ordinance No. FY2023-13 Amending Kodiak Island Borough Title 17 Zoning, ... Page 57 of 254
AGENDA ITEM #14. C.1.
Ch. 17.180 Signs I Kodiak Island Borough Code Page 1 of 3
Chapter 17.180
SIGNS
Sections:
17.180.010 Description and intent.
17.180.020 Residential zoning districts.
17.180.030 Nonresidential zoning districts.
* For statutory provisions regulating outdoor advertising, see AS 19.25.
17.180.010 Description and intent.
The intent of this chapter is to regulate signs so that they will not, by reason of their size, location, construction, or
manner of display, endanger the public health, safety, or general welfare. It is further intended that this chapter
will regulate signs in such a way as to support and complement the purposes and intent of this title as well as the
economic growth of the community.
A. Zoning compliance is not required for the installation of signs.
B. Excluded from regulation are: flags, window displays, traffic and road signs. [Ord. 92-05 §2, 1992; Ord. 90-32
§2,1990; Ord. 81-58-0 §1, 1981. Formerly §17.60.010].
17.180.020 Residential zoning districts.
A. In residential zoning districts the following signs are permitted:
1. One sign not exceeding six square feet in area for the purpose of identifying the name of the occupant
and/or the occupant's home occupation.
2. One sign not exceeding six square feet in area for the purpose of advertising the sale or lease of a
building or property.
3. One sign not exceeding six square feet in area for the purpose of identifying nonconforming uses.
4. One sign not exceeding six square feet in area or:
square foot area of sign =
sq. ft. of lot x 100
87,120 sq. ft.
but not exceeding 100 square feet in area for the purpose of identifying a permitted nonresidential use,
housing project, or subdivision. Such a sign may be located on any lot in the development area.
The Kodiak Island Borough Code is current through Ordinance FY2023-11, passed November 3, 2022.
Ordinance No. FY2023-13 Amending Kodiak Island Borough Title 17 Zoning, ... Page 58 of 254
AGENDA ITEM #14.C.1.
Ch. 17.180 Signs I Kodiak Island Borough Code Page 2 of 3
5. One sign not exceeding 16 square feet in area for the purposes of advertising the construction,
contractor(s), or financing of a construction project. The sign is permitted only upon issuance of a building
permit and must be removed within 30 days following the issuance of a certificate of occupancy.
B. Signs in residential districts may be located anywhere on the lot which they are intended to serve as long as
they do not create an obstruction to traffic and they may not exceed six feet in height, measured from grade, at
the point of installation.
C. No flashing signs are permitted in any residential district. An illuminated sign, if back -lighted by fluorescent
tubes encased in a plastic light diffuser, can be operated between the hours of 7 a.m. and 10 p.m. in support of a
permitted nonresidential use. Illuminated signs operated at other times, by other means, or serving other uses in
the residential zone are not permitted. "Illuminated" means a sign lighted by or exposed to artificial lighting by
lights on or in the sign or directed towards the sign. "Flashing sign" means any directly or indirectly illuminated
sign which exhibits changing natural or artificial light or color effects by any means whatsoever. [Ord. 92-05 §2,
1992; Ord. 90-32 §2,1990; Ord. 81-58-0 §1, 1981. Formerly §17.60.020].
17.180.030 Nonresidential zoning districts.
In all nonresidential zoning districts any number, type, or location of signs are permitted, subject to the following:
A. No flashing signs are permitted within 300 feet of any residential zoning district unless shielded from the
residential zoning district.
B. The maximum height of any sign is limited to the maximum building height of the zoning district in which the
sign is located.
C. All signs shall be located on the same lot as, or any adjoining/abutting lot in common ownership as, the
principal building or use which they are intended to serve. They may be located anywhere on the lot as long as
they do not create an obstruction to traffic.
D. The maximum square footage of all signs for a developed lot shall not exceed 25 percent of the square
footage of that building face fronting on the public street which the sign will face.
E. The maximum square footage of a sign erected on vacant property (e.g., advertising the property for sale) is
32 square feet. [Ord. 92-05 §2,1992; Ord. 90-32 §2,1990; Ord. 81-58-0 §1, 1981. Formerly §17.60.030].
The Kodiak Island Borough Code is current through Ordinance FY2023-11, passed November 3, 2022.
Ordinance No. FY2023-13 Amending Kodiak Island Borough Title 17 Zoning, ... Page 59 of 254
AGENDA ITEM #14. C.1.
Ch. 17.180 Signs I Kodiak Island Borough Code Page 3 of 3
The Kodiak Island Borough Code is current through Ordinance FY2023-11, passed November 3, 2022.
Disclaimer: The borough clerk's office has the official version of the Kodiak Island Borough Code. Users should
contact the borough clerk's office for ordinances passed subsequent to the ordinance cited above.
Borough Website: www.kodiakak.us
Borough Telephone: (907) 486-9300
Code Publishing Company
The Kodiak Island Borough Code is current through Ordinance FY2023-11, passed November 3, 2022.
Ordinance No. FY2023-13 Amending Kodiak Island Borough Title 17 Zoning, ... Page 60 of 254
AGENDA ITEM #14.C.1.
17.15.060 Zoning compliance I Kodiak Island Borough Code Page 1 of 1
17.15.060 Zoning compliance.
A. A zoning compliance permit is required for site grading (excavation and fill), erection, construction, demolition,
establishment, moving, alteration, enlargement, repair, or conversion of any building or structure in any district
established by this title, subject to the following:
1. An application for zoning compliance will be filed with the community development department on a
form provided by the department. If the application meets the requirements of this title, as verified in the
department, and other applicable regulations, a permit will be issued. An as -built of the property may be
required to ensure that applicable requirements can be met, when existing structures are located on the
property. Any zoning compliance permit issued is subject to the same expiration, suspension, and revocation
provisions as a building permit issued for the same construction project per currently adopted building code
(KIBC 15.05.020).
2. No building permit shall be issued by a building official until the community development department has
verified from the application for zoning compliance for a proposed building that it conforms and will be
occupied for a use in conformity with the provisions and regulations of this title, except that this provision
shall not apply to building permits for residential structures when no yard or height changes are involved. Any
building permit issued in conflict with this title is null and void.
B. A zoning compliance permit is required for any structure, regardless of type of foundation or base support,
including skid -mounted or other movable structure that also requires a building permit. Minor structural
developments less than 200 square feet that do not require a building permit are not required to obtain a zoning
compliance permit.
C. A zoning compliance permit is required for any change of use in a structure. [Ord. FY2021-19 §2, 2020; Ord.
FY2018-19 §2, 2018; Ord. 93-64 §7,1993; Ord. 92-17 §3,1992; Ord. 92-04 §2,1992; Ord. 85-11-0 §1; Ord. 83-42-0
§1, 1983; Ord. 81-54-0 §1, 1981; prior code Ch. 5 subch. 2 §18. Formerly §17.03.060].
The Kodiak Island Borough Code is current through Ordinance FY2023-11, passed November 3, 2022.
Disclaimer: The borough clerk's office has the official version of the Kodiak Island Borough Code. Users should
contact the borough clerk's office for ordinances passed subsequent to the ordinance cited above.
Borough Website: www.kodiakak.us
Borough Telephone: (907) 486-9300
Code Publishing Company
The Kodiak Island Borough Code is current through Ordinance FY2023-11, passed November 3, 2022.
Ordinance No. FY2023-13 Amending Kodiak Island Borough Title 17 Zoning, ... Page 61 of 254
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AGENDA ITEM #14. C.1.
KODIAK ISLAND BOROUGH
ORDINANCE NO. FY2023-13
AN ORDINANCE OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH AMENDING
KODIAK ISLAND BOROUGH TITLE 17 ZONING, CHAPTER 17.180 SIGNS, SECTION
17.180.010, DESCRIPTION AND INTENT, TO REQUIRE ZONING COMPLIANCE PERMITS
FOR CERTAIN SIGNS
WHEREAS, a sign requires a building permit or zoning variance for installation, zoning
compliance review is needed prior to installation to ensure compliance with Borough Code
limitations; and
WHEREAS, the Kodiak Island Borough Code does not currently require zoning compliance
review for any signs.
NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND
BOROUGH that:
Section 1: This ordinance is of a general and permanent nature and shall become a part of the
Kodiak Island Borough Code of Ordinances.
Section 2: That Kodiak Island Borough Code Section 17.180.010, Description and Intent, is
amended to read as follows:
17.180.010 Description and intent.
The intent of this chapter is to regulate signs so that they will not, by reason of their size, location,
construction, or manner of display, endanger the public health, safety, or general welfare. It is
further intended that this chapter will regulate signs in such a way as to support and complement
the purposes and intent of this title as well as the economic growth of the community.
A. Zoning compliance is not required for the installation of signs unless a building permit
or variance is required for the sign.
B. Excluded from regulation are: flags, window displays, traffic and road signs.
Effective Date: This ordinance takes effect at midnight upon adoption.
ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH
THIS DAY OF .2023
Ordinance No. FY2023-13
Page 1 of 2
Ordinance No. FY2023-13 Amending Kodiak Island Borough Title 17 Zoning, ... Page 62 of 254
AGENDA ITEM #14. C.1.
46 KODIAK ISLAND BOROUGH
47
48 ATTEST:
49
50 Aimee Williams, Mayor
51 Nova M. Javier, MMC, Borough Clerk
52 Introduced by: Manager
53 First reading:
54 Second reading/public hearing:
55
56 VOTES:
57 Ayes:
58 Noes:
59
60
61
Ordinance No. FY2023-13 Page 2 of 2
Ordinance No. FY2023-13 Amending Kodiak Island Borough Title 17 Zoning, ... Page 63 of 254
AGENDA ITEM #14.C.1.
KODIAK ISLAND BOROUGH
Planning and Zoning Commission Special Meeting
February 22, 2023
A Planning and Zoning Commission Special Meeting of the Kodiak Island Borough
Assembly waws held on February 22, 2023, in the Borough Assembly Chambers of
the Kodiak Island Borough Building, 710 Mill Bay Road. The meeting was called to
order at 6:30 p.m.
Present were Alan Schmitt, Paul VanDyke, Cort Neff, Linnea Johnson and
Christopher Paulson.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
The above mentioned were present.
APPROVAL OF AGENDA
Neff moved to approve February 22, 2023, Special Meeting Agenda.
VanDyke seconds motion.
VOICE VOTE CARRIED UNANIMOUSLY 5/0
APPROVAL OF MINUTES
Neff moved to approve January 18, 2023, Regular Meeting Minutes.
VanDyke seconds motion.
VOICE VOTE CARRIED UNANIMOUSLY 5/0
CITIZEN COMMENTS
Items not scheduled for Public Hearing: Limited to three minutes per speaker. Local
Telephone Number: (907) 486-3231 or Toll Free Telephone Number: 855-492-9202
PUBLIC HEARINGS
Limited to three minutes per speaker. Local Telephone Number: (907) 486-3231 or
Toll -Free Telephone Number: 855-492-9202
Paulson moved to forward Ordinance FY2023-13, amending Kodiak Island Borough Title
17 Zoning, Chapter 17.180 signs, section 17.180.010, description and intent to require
Zoning Compliance permits for certain signs to the Kodiak Island Borough Assembly.
Kodiak Island Borough
February 22, 2023
Planning and Zoning Commission Special
Meeting Minutes
Ordinance No. FY2023-13 Amending Kodiak Island Borough Title 17 Zoning, ... Page 64 of 254
AGENDA ITEM #14. C.1.
Neff seconds motion.
Staff Report by Interim Community Development Director, Seema Garoutte.
Chair to open Public Hearing: If you would like to be heard, please come to the podium, sign in,
turn on the microphone and state your name or you can call in, the local number is (907) 486-
3231, Toll -Free 855-492-9202.
Chair to close Public Hearing.
Commission Discussion.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY 5/0.
Paulson moved to grant preliminary approval of the vacation of Lot 1 & Lot 2 Isthmus Bay
Subdivision, Plat 87-5 Kodiak Recording District, Kodiak, Alaska and replat to: Lot 1A &
Lot 2A, Isthmus Bay Subdivision, Kodiak Recording District, Kodiak, Alaska. with the
following conditions of approval:
1. Plat Notes be numbered sequentially.
2. The final plat must be submitted for a courtesy final review before final plat is
printed for recording.
And adopt the finding of fact for Case S23-012 listed in the staff report dated January 25,
2023.
Staff report -Interim Community Development Director, Seema Garoutte
Chair to Open Public Hearing: If you would like to be heard, please come to the podium,
sign in, turn on the microphone and state your name or you can call in, the local number
is 907-486-3231, toll free 855-492-9202.
Chair to Close Public Hearing
Commission discussion
ROLL CALL VOTE CARRIED UNANIMOUSLY 5/0
STAFF COMMENTS
Planning and Zoning Case Results Letters
S23-011 Approval Letters
CITIZEN COMMENTS
Limited to three minutes per speaker. Local Telephone Number: (907) 486-3231 or
Toll -Free Telephone Number: 855-492-9202
Kodiak Island Borough Planning and Zoning Commission Special
February 22, 2023 Meeting Minutes
Ordinance No. FY2023-13 Amending Kodiak Island Borough Title 17 Zoning, ... Page 65 of 254
AGENDA ITEM #14. C.1.
Directors' Comments
COMMISSIONER COMMENTS
• Schmitt informed the Commission and Staff that he would be absent from the March 8th
Work Session.
Announcements From The Chair
a. The next Work Session of the Planning and Zoning Commission is
scheduled for March 8, at 6:30 p.m. in the Assembly Chambers.
b. The next Regular Meeting of the Planning and Zoning Commission is
scheduled for March 15, at 6:30 p.m. in the Assembly Chambers.
ADJOURNMENT
/_A11X35
Bronwyn Currie, Secretary III
Kodiak Island Borough
February 22, 2023
KODIAK ISLAND BOROUGH
Alan Schmitt, Chair
Approved on:
Planning and Zoning Commission Special
Meeting Minutes
Ordinance No. FY2023-13 Amending Kodiak Island Borough Title 17 Zoning, ... Page 66 of 254
Kodiak Island Borough
ATT: Borough Manager
710 Mill Bay Road
Kodiak, AK 99615
Greetings,
AGENDA ITEM #14.C.1.
Kodiak Island Borough
Community Development Department
710 Mill Bay Road
Kodiak, AK 99615
Phone (907) 486-9363 Fax (907) 486-9396
www.kodiakak.us
February 23, 2023
RE: FY2023-13. Request an ordinance of the Assembly of The Kodiak Island Borough
Amending Kodiak Island Borough Title 17 Zoning, Chapter 17.180 Signs, Section 17.180.010,
Description and Intent, to Require Zoning Compliance Permits for Certain Signs.
The Kodiak Island Borough Planning and Zoning Commission at their Special meeting on
February 22, 2023, moved to recommend that the Assembly of the Kodiak Island Borough
approve the ordinance of FY2023-13, noted above.
The Planning and Zoning Commission adopted the following finding of fact in support of their
decision:
FINDINGS OF FACT
A sign requires a Building Permit or Zoning Variance for installation, Zoning Compliance
review is needed prior to installation to ensure compliance with Borough Code
limitations;
The Planning and Zoning Commission recommended that the Borough Assembly
approve this ordinance.
Ordinance No. FY2023-13 Amending Kodiak Island Borough Title 17 Zoning, ... Page 67 of 254
AGENDA ITEM #14.C.1.
APPEAL RIGHTS
KIBC 17.200.090
The commission's action may be appealed to the assembly by any party entitled to
appeal the decision under KIBC 17.225.030. Right of appeal is forfeited unless the
appeal specifying the grounds thereof is filed in writing with the borough clerk within 20
days of the commission's decision.
KIBC 17.225.030
A written decision of the commission granting or denying approval under the
requirements of this title may be appealed by:
A. The applicant; or
B. Any person who was sent a written notice or submitted timely written comments or
gave oral testimony at the public hearing before the commission.
If you have any questions about the action of the Commission, please feel free to contact the
Community Development Department at (907) 486-9363.
Best Reg ds,
ronwyn Currie
Secretary III
Community Development Department
Ordinance No. FY2023-13 Amending Kodiak Island Borough Title 17 Zoning, ... Page 68 of 254
AGENDA ITEM #14.C.2.
KODIAK ISLAND BOROUGH
STAFF REPORT
.;}. MARCH 16, 2023
'r ASSEMBLY REGULAR MEETING
SUBJECT: Ordinance No. FY2023-15 Amending Title 7 Elections, Chapter 7.40
Canvassing And Certification Of Election Returns, Section 7.40.010 Canvass
Of Returns
ORIGINATOR: Nova M. Javier, MMC, Borough Clerk
RECOMMENDATION:
Move to advance Ordinance No. FY2023-15 to public hearing at the next meeting of the
Assembly.
DISCUSSION:
KIBC Section 7.40.010 details the procedure for canvassing of election returns, and in KIBC
7.40.010(C), it currently states that marked ballots that are not in a small gray envelope shall
not be counted. After review of relevant State Statute, it appears that it does not identify failure
to use the small gray envelope as a basis for challenging or rejecting a ballot.
I have sent out an inquiry to other municipalities and the response was unanimous that they do
not reject returned ballots that are not in gray envelopes. I think the concern about failure to
use the envelope is that it allows the canvas board to know how a particular voter voted. Based
on my experience, the canvassing board has a track record of always protecting the privacy of
voters and there are ways in the canvassing procedure that we can incorporate to protect the
privacy of the ballots.
ALTERNATIVES:
FISCAL IMPACT:
OTHER INFORMATION:
AS 15.20.203
a) The district absentee ballot counting board shall examine each absentee ballot envelope and
shall determine whether the absentee voter is qualified to vote at the election and whether the
absentee ballot has been properly cast.
(b) An absentee ballot may not be counted if
(1) the voter has failed to properly execute the certificate;
(2) an official or the witnesses authorized by law to attest the voter's certificate fail to execute
the certificate, except that an absentee ballot cast in person and accepted by an absentee
voting official or election supervisor may be counted despite failure of the absentee voting
official or election supervisor to properly sign and date the voter's certificate as attesting official
as required under AS 15.20.061(c);
(3) the ballot is not attested on or before the date of the election;
(4) the ballot, if postmarked, is not postmarked on or before the date of the election;
Kodiak Island Borough
Ordinance No. FY2023-15 Amending Title 7 Elections, Chapter 7.40 Canvass... Page 69 of 254
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AGENDA ITEM #14.C.2.
KODIAK ISLAND BOROUGH
ORDINANCE NO. FY2023-15
AN ORDINANCE OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH AMENDING
TITLE 7 ELECTIONS, CHAPTER 7.40 CANVASSING AND CERTIFICATION OF ELECTION
RETURNS, SECTION 7.40.010 CANVASS OF RETURNS
WHEREAS, KIBC Section 7.40.010 details the procedure for canvassing of election returns,
and in KIBC 7.40.010(C), it currently states that marked ballots that are not in a small gray
envelope shall not be counted; and
WHEREAS, current code as drafted appears to be too restrictive. Voters who voted and
endeavored to return their ballot should not be penalized for a minor technicality or oversight; and
WHEREAS, the provisions for absentee ballot counting review in AS 15.20.203 do not identify
failure to use the small grey envelope as a basis for challenging or rejecting an absentee ballot;
and
WHEREAS, after inquiry with Kenai Peninsula Borough, City of Soldotna, Matsu Borough, and
Ketchikan Gateway Borough, it has been found that these municipalities allow ballots that are not
in small gray to be counted.
NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND
BOROUGH that:
Section 1: This ordinance is of a general and permanent nature and shall become a part of the
Kodiak Island Borough Code of Ordinances.
Section 2: That Section 7.40.010 Canvass of returns of the Kodiak Island Borough Code of
Ordinances is amended to read as follow
7.40.010 Canvass of returns.
A. Before each election, the assembly shall appoint at least three qualified voters, who shall
constitute the election canvass board for that election. All members of the election canvass
board, before entering upon their duties, must subscribe to the oath required of all public
officers by the Constitution of the State of Alaska in the manner prescribed by the clerk.
B. On the day following each election or as soon as is practicable, the election canvass board
shall meet in public session and canvass all election returns. In full view of those present,
the election canvass board shall judge the applicability of absentee, early voting, by -mail,
questioned, and personal representatives, shall open and tally those accepted and shall
compile the total votes cast in the election. The canvass of the ballot vote counted by
precinct election boards shall be accomplished by reviewing the tallies of the recorded
vote to check for mathematical error by comparing totals with the precinct's certificate of
Ordinance No. FY2023-15
Page 1 of 2
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AGENDA ITEM #14.C.2.
results. All obvious errors found by the election canvass board in the transfer of totals from
the precinct tally sheets to the precinct certificate of returns shall be corrected in the
canvass board certificate of election returns and reported to the assembly as having been
corrected. If in the opinion of the canvass board a mistake has been made in precinct
returns which is not clearly an error in the transfer of results from the tallies to the certificate
of results, the canvass board may recommend to the governing body that a recount of that
precinct's results be made for that portion of the returns in question.
C. Absentee, by -mail, questioned, and personal representatives ballots shall be counted as
follows: No ballot shall be counted if the voter has failed to properly execute the oath and
affidavit, , if the .,eteir fails e enr6l„Se the .n_;;rk„a h -,ii„+ inside the small gray envelepe
provided: The clerk or a member of the election canvass board may question the qualifications
of an absentee voter when read from the voter's certificate on the back of the large envelope,
if there is a good reason to suspect that the voter is not qualified to vote, is disqualified, or has
otherwise voted at the same election. The person questioning the qualifications shall specify
the basis of the question in writing. The canvassing board by majority vote may refuse to count
the ballot. If the ballot is refused, the clerk shall notify the voter why the ballot was refused by
the canvass board. The envelope shall be labeled "rejected ballots." If the ballot is not refused,
the large envelope shall be opened; the ballot and any small gray envelope shall be placed
in a container and mixed with the other absentee ballots and small gray envelopes. The mixed
ballots and small gray envelopes shall be drawn from the container, any envelopes opened,
and the ballots counted according to the rules of determining properly marked ballots.
Returned ballots that were not enclosed in a small gray envelope may still be counted so long
as the voter is qualified, has properly executed the oath and affidavit, and the ballot is
otherwise properly cast.
Effective Date: This ordinance takes effect upon adoption.
ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH
THIS DAY OF .2023
KODIAK ISLAND BOROUGH
Aimee Williams, Mayor
Introduced by: Mayor and Assembly
First reading:
Second reading/public hearing:
VOTES:
Ayes:
Noes:
Ordinance No. FY2023-15
ATTEST:
Nova M. Javier, MMC, Borough Clerk
Page 2 of 2
Ordinance No. FY2023-15 Amending Title 7 Elections, Chapter 7.40 Canvass... Page 71 of 254
AGENDA ITEM #14.D.1.
KODIAK ISLAND BOROUGH
STAFF REPORT
MARCH 16, 2023
ASSEMBLY REGULAR MEETING
SUBJECT: Authorization To Award Contract No. FY2019-10S Change Order #19 For The
Providence Kodiak Island Medical Center And Kodiak Community Health
Center Space Analysis And Planning To Jensen, Yorba and Wall Inc.
ORIGINATOR: Dave Conrad, Interim Borough Manager
RECOMMENDATION:
Move to authorize the Manager to award Contract No. FY2019-10S Change Order #19 to
Jensen, Yorba Wall Inc. in the amount of $276,283 for the Providence Kodiak Island Medical
Center and Kodiak Community Health Center to provide space analysis and planning to
understand the current and future state of the facilities.
DISCUSSION:
At the request of the Kodiak Island Borough (KIB) staff, Jensen Yorba and Wall (JYW) has been
asked to provide the next steps in developing the renewal, replacement and expansion options
for the borough owned health care facilities. JYW previously presented a facility assessment to
the KIB. This new work is for the conceptual plan development to help understand the existing
building spaces and how they may require change during the span of new conceptual options
and developments. All this planning and concept design will help ensure that any alterations or
changes to the facilities are the "right size" for the needs of the Kodiak community.
• Establish an in-depth understanding of the Current State of PKIMC / KCMC.
• Development of an accurate current space program from detailed Building Information
Modeling (BIM) of the existing building.
• Interviews to understand the staff, administration, and community perspectives.
• Development of a Current Operations Assessment based on national standards and
trends
• Develop Future State projections for the facilities, including detailed volume
projections for the various components.
• Create several Conceptual Options for renewal / replacement / expansion of the
facility. These options will include cost estimates as well as 3D block diagrams
• Finalize a Conceptual Design / Master Plan, including graphics and a cost estimate.
ALTERNATIVES:
Decline the request for the in depth study and choose another method to evaluate the facilities
and future health care requirements.
FISCAL IMPACT:
$276,283.00
OTHER INFORMATION:
Staff has attached the previously performed facility condition assessments, deficiency lists, and
assembly presentations regarding the facilities.
Kodiak Island Borough
Authorization To Award Contract No. FY2019-10S Change Order #19 For The ... Page 72 of 254
AGENDA ITEM #14.D.1.
CODIAK ISLAND BOROUGH CONTRACT CHANGE ORDER
'10 NULL BAY ROAD Project Name: Project Number:
CODIAK, ALASKA 99615 PKIMC & KCHC Analysis and Planning N/A
Contractor: Jensen Yorba Wall, Inc.
Cost
Contract No.: 2019-10S
Change Order No.: 19
Original Project Budget:
$
276,283
Original Contract:
$ 0.00
Previous Budget Changes:
$
0.00
Previous Changes:
$ 69,074.00
Adjusted Project Budget:
$
0.00
This Change:
$ 276,283
To -Date Project Expenses:
$
0.00
% of Original Contract
>5%
To -Date Project Encumbrances:
$
0.00
Adjusted Contract ALL 2019-10:
$ 773,601.00
Current Remaining Budget:
$
276,283
Description of Change
Cost
Establish in-depth understanding of the current state of PKIMC & KCHC. Develop future state
$ 276,283
projections for the facilities. Create several conceptual options for renewal, replacement, expansion
of the facility. Finalize a conceptual design and master plan, including graphics and cost estimate.
The time provided for completion of the contract is (® unchanged) (E] increased) (E] decreased) by 0 calendar days. This document
shall become an amendment to the contract and all provisions of the contract will apply thereto.
Per Borough Code 3.30.100, a change order that does not exceed five percent of the original contract amount or $50,000,
whichever is lower, requires approval by the mayor and deputy presiding officer, the mayor and one assembly member in the
zbsence of the deputy presiding office, or the deputy presiding officer and one assembly member in the absence of the mayor.
Change orders greater than five percent of approved contract amount or $50, 000, whichever is lower, require assembly approval
Accepted By:
Contractor's Representative
Recommended:
Engineering/Facilities Director
Approved By:
Date:
Finance Director
Date: Attest:
Borough Manager Borough Clerk
Date:
Date:
Date:
Mayor and Deputy Presiding Officer Approval (does not exceed five percent of the original contract amount or $50,000, whichever is lower)
Approved By: Date: Date:
Borough Mayor Deputy Presiding Officer
Borough Assembly Approval (greater than five percent of approved contract amount or $50,000, whichever is lower)
Approved By: Date: Attest:
Borough Manager
Revised 09119
Borough Clerk
Date:
Page 1 of I
Authorization To Award Contract No. FY2019-10S Change Order #19 For The ... Page 73 of 254
AGENDA ITEM #14.D.1.
Jensen
Yorba
Wal I
Inc. 522 West 10th Street, Juneau, Alaska 99801 907.586.1070 jensenyorbawall.com
Designing Community Since 1935
Date: April 24, 2022
To: Matt Gandel, KIB Project Manager
From: Corey Wall
Re: Providence Kodiak Island Medical Center/ Kodiak Community Health Clinic (JYW No. 18014)
Space Programming and Concept Fee Proposals
Thank you for contacting us about the next steps in developing renewal / replacement / expansion options for
the Providence Kodiak Island Medical Center (PKIMC) and Kodiak Community Health Clinic (KCHC).
Previously, our facility assessment work for PKIMC focused mostly on the physical condition of the building and
its systems. Moving forward into conceptual plan development, it will be essential to understand the sizes and
functions of the existing spaces within the buildings and how they are likely to change over the lifespan of the
proposed new developments. This analysis will help the design team "right -size" the new conceptual options
as well as provide valuable information for the PKIMC and KCHC management for future planning.
To provide this space programming and conceptual work, we have teamed with regional healthcare experts
DLR Group/Salus. DLR's attachments to this proposal outline the work in detail. Generally, the scope of this
proposal is:
• Establish an in-depth understanding of the Current State of PKIMC / KCMC.
o Development of an accurate current space program from detailed Building Information
Modeling of the existing building.
o Interviews to understand the staff, administration, and community perspectives.
o Development of a Current Operations Assessment based on national standards and trends
• Develop Future State projections for the facilities, including detailed volume projections for the various
components.
• Create several Conceptual Options for renewal / replacement / expansion of the facility. These options
will include cost estimates as well as 3D block diagrams
• Finalize a Conceptual Design / Master Plan, including graphics and a cost estimate.
The fee proposal includes one robust site visit from the DLR group for an on-site investigation and 3P Workshop
which will take about a week. JYW has included an additional trip for follow-up and in-person presentations.
The attached fee proposal is a Time and Expense Estimate Cap. We are confident we can provide the services
outlined within the cap, but will work with you if the scope and fees should be adjusted as the project
progresses.
Final deliverable will be a Master Plan with graphics and cost information as detailed in the attachments.
Jensen Yorba Wall
Architecture Interior Design Construction
page 1 of 1
Authorization To Award Contract No. FY2019-10S Change Order #19 For The ... Page 74 of 254
a
DESIGN SERVICES PROPOSAL
PROGRAMING/CONCEPT DESIGN SERVICES
Project: PKIMC / KCHC Space Planning & Concepts
JYW Proiect No.: 18014
Current State
Meetings
24
Information Gathering
8
Review Facility Assess
6
Code Review
16
Ops Assess & Analysis
32
Future State Workshop
40
Future Needs
Develop Concept Options
20
Refine Concept Options
16
Presentation
4
Final Concept
18
Program
12
Master Plan
Master Plan Graphics
16
Presentation
4
Report & Graphics
40
Final Presentation
4
Weekly Meetings
15
Subtotal Hours
275
Subtotal Dollars $ 49,225
01 01 01 01 01 01 01 0
PKIMC KCHC Space Planning and Concepts.xlsx-10 Pre -Des
1
Jensen ■■■
Yarba ■■■
Wall
inc
20 1 40
20 20
16 16
18 18
12 12
20 20
20 20
0 1 0 1 0 1 126 1 1461 0 1 0 1 0 1 547
0 1 0 1 0 112,600 113,140 1 0 1 0 1 0 1 $74,965
CONSULTANTS:
Health Care Consultants (DLR) $160,480
Structural Engineering $5,000
Cost Estimating $15,901
Subtotal $181,381
Overhead/Profit 8% $14,510
Total $195,891
4/24/2022 1
AGENDA ITEM #14.D.1.
L D L RG ROU P I SALUS Providence Kodiak Island Medical Center
EXHIBIT A: SCOPE OF WORK
Our proposal focuses on hospital and ambulatory facility needs within Providence Kodiak Island
Medical Center (PKIMC) and Kodiak Community Health Center (KCHC) with a diligent eye on the
improvement of current and future operations, code verification of current facilities; leverage of
technology innovations, and telemedicine opportunities; lean operational opportunities to reduce
healthcare delivery costs and enhance outcomes; improved patient experience; improved physician
and staff satisfaction and retention; and meeting evolving community needs. Our proposed approach
outlines a process that infuses the expertise of lean specialists into health care facility planning,
programming, and design.
Our proposal addresses the following key questions:
• What is the right balance in inpatient and outpatient services and what is the best care
delivery model for PKIMC and KCHC
• What is the "hospital of the future" for the Kodiak Island community?
• How does the existing hospital, together with its ambulatory care partners, support the future
operating plan? If not, what else needs to be built and remodeled to address its full needs?
To answer these questions, we propose a FOUR -part process described below.
• Current State: Information gathering
• Future State: LEAN 3P concept plan - See Exhibit B
• Future Needs: Refining the plan
• Master Development Plan: Report assembly
CURRENT STATE
1. Current Perspectives
We will interview a select group of the administrative team and key representatives of the Board
(Steering Committee) to develop a high-level understanding of community needs and community
perception. Our goal is to gain a high level of understanding surrounding the history, diversity and
expectations of the communities served by PKIMC and KCHC.
Critical Success Factors: We will collaborate with the select group to establish a set of Critical
Success Factors which will serve as criteria to evaluate and compare design alternatives.
Criteria will address strategic initiatives such as growth potential, health system transformation
processes, and the triple aim of improved population health, enhanced customer experience,
and systemic lower costs. For example, critical success factors may address:
• Operating Costs
• Capital Costs
• Medical and Surgical Specialties
• Revenues and Payer Mix
• Growth
• Quality
• Service
• Value
• Innovation
• Responsiveness/Timeliness
• Provider network interrelationships
Authorization To Award Contract No. FY2019-10S Change Order #19 For The ... Page 76 of 254
AGENDA ITEM #14.D.1.
Providence Kodiak Island Medical Center
EXHIBIT A: SCOPE OF WORK
Page 2
• Asset Utilization
• Risk
• Others to be determined.
2. Kodiak Hospital and its Clinic Condition Analysis
Our team will focus on staffing, utilization, patient flow, process flow and service configuration.
Our main purpose is to identify strengths and weaknesses that need to be addressed in the
future operating plan and facility plan.
We will interview key hospital department personnel to identify functional and operational
constraints the building imposes on the delivery of care. We will review possible remedial actions
that will eliminate or significantly improve operating functionality.
As part of the overall analysis and master plan, we will consider the potential of onsite
expansion, offsite expansions or a total replacement on a green field site which does not have
the restriction imposed by the existing site.
The initial information gathering will include:
• Zoning, Building, and Health Facilities Code (FGI) compliance
• Review of the Facility Assessment identifying well-functioning portions and those
requiring upgrade or replacement
• Review of the existing site including potential building expansion options
• Study of on-site expansion possibilities if additional contiguous land can be acquired and
contrast against Greenfield Site Options
• Site access, parking, and visual appeal/presence
• Identification of overall short term and long-term limitations due to architectural and
structural impediments or other site/building related factors
Current Operations Assessment: We propose to infuse traditional space planning activities with
lean perspectives and analyses. We will examine current interdepartmental workflows, analyze
how well current technologies support core competencies across hospital operations.
Specifically, we will:
• Identify opportunities and limitations to improve the patient care satisfaction/experience
• Perform a functional and operational analyses of existing facilities to determine what is
working and what is not
• Explore realistic pathways to correct operational issues through better facility design
and/or new models of care
• Identify issues impacting the flows of patients, staff, data, supplies, etc.
• Identify functional constraints on current and future healthcare delivery models imposed
by the existing design
• Identify operational cost impacts which negatively impact the bottom line
Authorization To Award Contract No. FY2019-10S Change Order #19 For The ... Page 77 of 254
AGENDA ITEM #14.D.1.
Providence Kodiak Island Medical Center
EXHIBIT A: SCOPE OF WORK
Page 3
FUTURE STATE
1. Health Care Market Assessment and Business Strategy
The health system is rapidly changing which will seriously impact decisions around future facility
needs. It is critical that we reach a common understanding of what is likely to be the future
business strategy of Providence Kodiak Island Medical Center and KCHC. This phase of the work
will take into account items such as:
• Health Care Transformation Trends and Analysis
• Technology Trends
• Provider Recruitment
• Alternative Models of Care
• Use of Lean Practices in Healthcare
• Growth Potential
Operating Assumptions: As we move into functional and space programming, it will be necessary
for the Steering Committee to guide us upon specific drivers and assumptions around the future
operating model for PKIMC and KCHC in the region. On the ambulatory side, this includes
access issues such as service and program location, schedulable hours, and throughput. It
should include emerging operational imperatives such as new health care delivery models for
patient centered primary care home, care coordination and chronic conditions management, and
emphasis on transitions of care to reduce readmissions and preventable emergency room visits.
We will study customer service expectations related to tangible needs such as parking, access,
as well as intangibles such as patient emotional outcomes including the value of time spent with
providers, engagement in patient education, integration with behavioral health, and the ease of
health system navigation.
2. Projections
We will refer to the detailed volume projections for inpatient and ambulatory services provided by
the system (or added as a separate service). The projections should reflect underlying
demographics and future utilization assumptions. The projections will be detailed, including
inpatient beds by bed type, delineation of providers by specialty, system -wide staff (clinic,
administration, support), inpatient and ambulatory ancillary services (operating rooms, ED, lab,
exam rooms, radiology, etc.), parking, and support spaces. The projections will drive the space
programs for the health system. This information should include items such as:
• Population Demographics
• Historical and Projected Utilization Trends and Assumptions
• Projections
o Providers by Specialty
o Staff (Clinic, Hospital, Administration, and Coordinators)
o Beds
o Exam Rooms
o ORs
o EDs
Authorization To Award Contract No. FY2019-10S Change Order #19 For The ... Page 78 of 254
AGENDA ITEM #14.D.1.
Providence Kodiak Island Medical Center
EXHIBIT A: SCOPE OF WORK
Page 4
o D & T Ancillaries
o Other
FACILITY NEEDS
1. Space Program
The space program will assess facility configurations and program locations. The space program
will be of sufficient detail to prepare high-level capital cost estimates and to launch the
architectural design process. Detailed, room -by -room programming will occur once pre -design
decisions are complete. This Phase will include items such as:
• Alternatives by Facility Type (Hospital, Clinics, Network)
• Program Configuration and Space Needs
• Site Opportunities and Constraints
2. Capital Costs
The high-level capital cost estimates will address site acquisition, construction, and soft costs.
We will evaluate the costs as well as the space program and operating plan against the critical
success factors in order to provide structure around key growth and development decisions. The
deliverable will include selection of the recommended program and facility configuration for the
network. This Phase will include items such as:
• Construction
• Soft Costs (IT, medical equipment)
• Selection of Recommended Space/Facility Configuration
3. Prioritization, Schedule, and Sequencing
Once the recommended capital costs, space program, operating plan, and site plans are
complete, it will be possible to create a phasing plan for scheduling and sequencing the
construction projects. This will include prioritizing construction at each portion of the site. If
needed, this will also include repurposing existing facilities that no longer provide efficient value
to the network.
MASTER DEVELOPMENT PLAN
1. Concept Design/Master Development Plan
The Master Plan will be generate based on the 3P selected alternative, the approved Space
Program and Development direction selected by PKIMC and KCHC Steering Committee. The
Planning Team will further develop the selected concept plan, which will include a possible
alternative sites for cost/benefit analysis. This phase of the study will include items such as:
• Further Physical Definition of the proposed projects (Hospital, Clinics, Other)
• Site studies showing the overall development of the master plan including site access,
parking, building foot print, and massing studies
• Evaluation and development of building configurations and structural systems that will
maximize the potential to adapt the facility to future delivery system requirements (create
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AGENDA ITEM #14.D.1.
Providence Kodiak Island Medical Center
EXHIBIT A: SCOPE OF WORK
Page 5
buildings that optimize efficiency in layout and are easily adaptable/expandable to meet
future demand)
• Evaluation of internal and exterior flow to optimize the patient experience and to optimize
"back of house" systems supporting the delivery of care (patient, staff, materials flow and
the development of onstage/offstage concepts in care delivery)
• Evaluation of Lean Operating Approach and building configurations which will reduce the
cost of care, improve outcomes, and improve through -put
• Development of Patient Focused Care Model and identification of patient care amenities
• Develop 3-D renderings of the building exterior, entrances and key interior spaces that
illustrate the design intent and look/feel of the building.
• Refine Capital Cost Estimates based on the master plan design and performance
specifications, including a phasing plan
• Develop a Power Point Presentation for presentation to the Community
• Develop a Master Plan digital document that details the project objectives, healthcare
delivery system programs, physical features of the projects, implementation schedule,
and that defines the project capital costs
2. Level of Study
Our work plan for each step of the study is designed to provide a level of study from a 30,000 -
foot Strategic Level down to the Macro Level of information needed to analyze alternatives and
to develop a high-level master plan.
This level of work represents what is needed to develop a comprehensive plan that can be
supported by the board and presented to the community. During the work, we may identify areas
where further study would be desirable.
Professional fees exclude reimbursable expense and services beyond those proposed herein.
Graphical representation will be of a professional caliber as needed to communicate the
development concept and alternatives. Professional Rendering, Videos and Professional Models
when/if requested for can be provided as an additional service. It is anticipated that this level of
presentation will be developed as part of the follow on design services.
DATA REQUEST AND PROPOSED SCHEDULE
Our proposed schedule assumes a start date of June 13, 2022. Please see Exhibit C for the detailed
schedule of meetings and phase completions. The schedule assumes efficient use of consultant
resources and a non -recitative process based on approvals received at scheduled project meetings
and other progress milestones.
Exhibit D outlines our initial data request. It is critical that we receive the information requested at
least one week prior to the scheduled meetings.
Authorization To Award Contract No. FY2019-10S Change Order #19 For The ... Page 80 of 254
AGENDA ITEM #14.D.1.
L DLRG ROU P I SALUS Providence Kodiak Island Medical Center
EXHIBIT B: LEAN 3P FOR MASTER PLANNING
AND FUTURE SCENARIOS
The 3P workshop is the Lean process most appropriate to handle broad issues, such as master and
strategic planning. The workshop is a concise method (1 week) of reachingjoint decisions on
complex issues with a multiplicity of factors impacting its outcome.
A 3P is used for design innovation and to ensure that the patient and family customers as well as
front line staff and providers have the opportunity to provide input on spaces that meet their needs.
Using 3P for master planning allows the participation of various department leaders to give their
feedback about critical adjacencies and flow throughout the facility and in the larger setting of the
facility, which includes the neighborhood. Further, they can support the thoughtful placement of
parking and the flow of amenities for better future use of the facility.
In addition to traditional 3P scenarios related to flow and future uses based on sound medical
planning, our team will include scenario planning to address the uncertainties in the future.
Buildings last for decades and presumptions about how the future will unfold can change based on
our current world, which is VUCA - Volatile, Uncertain, Complex and Ambiguous. Many organizations
use scenario planning to address this uncertainty. In master planning scenarios we not only look at
trends we know but delve into options based on the most critical uncertainties and determine what
triggers alternative planning for these pivot points.
As part of our master planning, we will look at the growth of telehealth and its impact on designing
future health services. We will also look at the demographic patterns that are emerging in the
surrounding communities as well as the communities who must travel to the facility from the
surrounding region. Recently, the social determinants of health have impacted the health needs of
Alaskan populations. Increased isolation caused by COVID has increased the need for behavioral
health intervention and dramatically increased the portion of the population considered pre -diabetic.
Master Planning includes the role this facility plays in the overall Kodiak Health approach to
community health needs.
3P for Master Planning and Future Scenarios
Day 1 - Defining how the facility fits into the mission, vision, and values of Kodiak Health.
Reviewing the health services data as well as the flexibility of the facility based on options for its
future uses. Understanding the full spectrum of stakeholders, consumers, and providers who will
potentially use the facility and any unique challenges they may face, such as transportation, ice and
snow, transportation, and security. A panel of stakeholders may be used to further support an
understanding of local needs and priorities.
The team will review potential desired strategic outcomes and measures for those outcomes.
For scenario planning, we will present health trends and initial programming ideas based on
projected health needs. The team will explore the realistic options that exist as well as the barriers
that exist based on physical limitations and "monuments" - that is, features that do not make
economic sense to move or change use, such as elevators and at times intensive infrastructure
areas such as radiology, labs and kitchen facilities.
Day 2 - Future design options are explored in an ideal framework to encourage people to think
outside of current parameters. The team will be challenged to set aside standard thinking and look
at the current facilities from a variety of points of view.
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AGENDA ITEM #14.D.1.
Providence Kodiak Island Medical Center
EXHIBIT B: LEAN 3P FOR MASTER PLANNING AND FUTURE SCENARIOS
Page 2
To continue scenario planning we will define what the critical uncertainties maybe that will have the
greatest impact on future uses. These uncertainties will be prioritized and placed in a matrix and
stories about these future options will be defined.
We will look at options for how other facilities of similar nature have solved similar challenges. We
will look at both quantitative and qualitative data about such options when such information is
available to us.
Day 3 - Ideas from the ideal state that are determined to be feasible are integrated into a discrete
set of options determined realistic. The options will be further evaluated in terms of the numbers of
phases, timeline and costs, as well as how closely the options achieve the organization's strategic
options.
For scenario planning, the stories will be further defined and pivot points in the future that will
impact whether those uncertainties will come to pass will be defined.
Where future options are dependent on certain process improvements those improvements will be
defined and placed on a rough calendar along with responsible persons and participants in those
future events.
Day 4 - Selections will be made and presented to the stakeholders in time for that feedback to
impact the final planning.
Final planning will include a selection for future uses, the impact of phases, timelines and costs, as
well as where critical uncertainties may impact or generate necessary shifts in uses.
A master planning calendar will be generated with integrated pivot points for scenarios and the ideal
timing of process improvement workshops to inform the larger design plan.
The team will then consolidate a report and present it to a larger group of stakeholders and leaders
in the organization.
Authorization To Award Contract No. FY2019-10S Change Order #19 For The ... Page 82 of 254
a
L D L R G R O U P I
SA LU S
Providence Kodiak Island Medical Center
Master Plan
Exhibit C: Schedule
ID
pp Task
w.R Mode
ll
:r
:r
Task Name Duration
Kodiak Healthcare - Program & Concept 78.75 days
Current State 23 days
Scheduling meetings 15 days
Information gathering 2 wks
Initial Mtg w/ Steering Committee 4 hrs
Study facility assessment 1 wk
Code review 2 days
Operational Assessment 8 days
Ops Assessment on site 3 days
Ops Assessment analysis 5 days
Projections 11 days
Projections development 1 wk
Confirm projections w/ ops 5 days
Future State: LEAN 3P 5 days
Workshop 40 hrs
Future Needs: Plan Refinement 30.5 days
Develop concept alternatives 10 days
Refine options 10 days
Meeting to select preferred 4 hrs
Generate concept plan 10 days
Program and Cost 20 days
Initial program 10 days
Refine program 2 wks
Master Plan 33.75 days
Master Plan Graphics 13 days
Present Master Plan 0.5 days
Finalize Report 20.25 days
Write Report 5 days
Develop graphics 20 days
Deliver report 2 hrs
Weekly online meeting 75.13 days
Work
1,050.67 hrs
372.67 hrs
30.67 hrs
96 hrs
12 hrs
20 hrs
32 hrs
96 hrs
64 hrs
32 hrs
86 hrs
60 hrs
26 hrs
160 hrs
160 hrs
316 hrs
100 hrs
48 hrs
8 hrs
72 hrs
88 hrs
56 hrs
32 hrs
170 hrs
68 hrs
8 hrs
94 hrs
40 hrs
52 hrs
2 hrs
32 hrs
Start
Mon 6/13/22
Mon 6/13/22
Mon 6/13/22
Mon 6/13/22
Mon 7/4/22
Mon 7/4/22
Mon 7/4/22
Mon 7/4/22
Mon 7/4/22
Thu 7/7/22
Mon 6/27/22
Mon 6/27/22
Tue 7/5/22
Mon 7/11/22
Mon 7/11/22
Mon 7/18/22
Mon 7/18/22
Mon 8/1/22
Mon 8/15/22
Mon 8/15/22
Mon 7/18/22
Mon 7/18/22
Mon 8/1/22
Mon 8/15/22
Mon 8/15/22
Thu 9/1/22
Thu 9/1/22
Thu 9/1/22
Thu 9/1/22
Thu 9/29/22
Tue 6/14/22
Thu 9/29/22
Wed 7/13/22
Fri 7/1/22
Fri 6/24/22
Mon 7/4/22
Mon 7/11/22
Wed 7/6/22
Wed 7/13/22
Wed 7/6/22
Wed 7/13/22
Mon 7/11/22
Fri 7/1/22
Mon 7/11/22
Fri 7/15/22
Fri 7/15/22
Mon 8/29/22
Fri 7/29/22
Fri 8/12/22
Mon 8/15/22
Mon 8/29/22
Fri 8/12/22
Fri 7/29/22
Fri 8/12/22
Thu 9/29/22
Wed 8/31/22
Thu 9/1/22
Thu 9/29/22
Thu 9/8/22
Thu 9/29/22
Thu 9/29/22
Tue 9/27/22
$160,480.00
$43,600.00
$1,200.00
$4,800.00
$1,200.00
$6,000.00
$4,800.00
$23,800.00
$16,600.00
$7,200.00
$1,800.00
$0.00
$1,800.00
$47,280.00
$47,280.00
$48,000.00
$18,000.00
$4,800.00
$1,200.00
$9,600.00
$14,400.00
$9,600.00
$4,800.00
$16,800.00
$7,200.00
$1,200.00
$8,400.00
$4,800.00
$3,600.00
$0.00Project
$4,800.00
kpril
3
10
17
24
MaJune
1 8 15 22 29 5 12 19 26
July August September October
3 10 17 24 31 7 14 21 28 4 11 18 25 2 9 16 23
1
Healthcare
-
Program & Concept
2
Current State
3
Owner,Project
_, Owner Project Arch,Frum
Arch,Frum
7/4
4
5
6
Frum
7
Operatio al Assessment
Frum,Project Arch
r1
-. Frum,Project Arch
8
9
10
Frum,Lean Expert
11
Projections
Planner
Planner,Lean
Expert,Frum
12
13
14
Future State: LEAN
3P rl
15
Future Needs: Plan Refinement
%Frum,
-
can Expert, Owner, Project Arch
Project Arch,Frum
16
17
18
Frum,Project Arch
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d Cost
8/15
Project Arch,Frum
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Programa
22
Frum,Project Arch
23
IF
Maste
_ Planner,Frum
Plan
24
25
Lean Expert,Project Arch,Fru
26
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nalize Report
— Frum,Project Arch
Frum,Project
28
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Arch
31
I
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I I I I
I I I
I
Project: Kodiak Health Program
Date: Sun 4/24/22
Task
Split
Milestone
Summary
Project Summary
Inactive Task
♦ Inactive Milestone
Inactive Summary
I
Manual Task I
Duration -only
Manual Summary Rollup
Manual Summary 11
I Start -only C Deadline
Finish -only 7 Progress
External Tasks Manual Progress
External Milestone
Page
1
AGENDA ITEM #14.D.1.
L D L RG RO U P I SA LUS Providence Kodiak Island Medical Center
EXHIBIT D: INITIAL DATA REQUEST
A. Strategic and Operational Document Request List
1. Departmental Interviews: List of Interviewees and scheduled times
a. 8-10 key administrative personnel and Commissioners
b. Allow for 60 minutes per person
2. Historical Utilization Data for past 3 years
a. Inpatient Discharges and Patient Days
i. Medical Surgical
ii. Obstetrics
iii. Critical Care
iv. Other
3. Inpatient Surgeries by Specialty and Length of Case
a. Outpatient Surgeries by Specialty and Length of Case
b. Emergency Department visits by level 1, 2, 3, 4
c. Emergency Department average length of stay for discharged and admitted patients
d. Average and maximum times to assign inpatient bed
e. Clinic Visits by Specialty
f. Ancillary Department Volumes
4. Organizational Chart
5. Staffing (FTEs) by department, including clinics, by shift or day -part
6. Medical Staff roster by specialty
7. Strategic Plan
8. Demographic Data on regional catchment area
9. Outline of strategic and operational concerns we should be aware of
10. Existing operational improvement plans or summaries
B. Facility Documents Request List
1. Existing Conditions Documentation - digital files
a. As -built drawings of site(s) as currently developed (parking, roadways, utilities,
topography, landscaped areas, etc.).
b. As -built drawings for hospital and other buildings on site
c. As -built drawings for Ambulatory Care Clinic
d. Existing Hospital Facility Plan with Medicare/Medicaid Departmental boundaries and
area calculations (Excel area calculation preferred if available). Room by room names
would be also beneficial if available on your documentation.
e. Prior Master Plans and or site/facility studies if relevant to our work.
2. Studies and Reports
a. Geotechnical studies completed in conjunction with prior building projects.
Authorization To Award Contract No. FY2019-10S Change Order #19 For The ... Page 84 of 254
AGENDA ITEM #14.D.1.
Providence Kodiak Island Medical Center
Exhibit D: Initial Data Request
Page 2
b. Any relevant information on rezoning actions and/or Land Use Planning
studies/actions related to the hospital and clinical sites or adjacent parcels of
interest.
c. We will need to contact the appropriate building and zoning departments to meet the
appropriate regulatory agencies to obtain current building code, land use codes and
long range planning documents. Please let us know of any sensitive issues we should
be aware of and if you would like a hospital representative to accompany us.
Confidentiality of the details of our work will be maintained during our initial contacts
until such a time as you authorize discussion of project specifics.
d. JACHO (or similar) survey issues if any, as related to the current operation and facility
condition.
e. Prior Master Plans and or Site/Facility Studies if relevant to our work
Authorization To Award Contract No. FY2019-10S Change Order #19 For The ... Page 85 of 254
Jensen Yorba Wall, Inc.
522 West 10th Street
Juneau, Alaska 99801
Attn: Corey Wall
4103 Minnesota Drive
Anchorage, AK 99503
P: 907.561.1653
F: 907.562.0420
mail@hmsalaska.com
Project: Kodiak Island Medical Center
Location: Kodiak, Alaska
1. Project Description and Service
AGENDA ITEM #14.D.1.
DATE
4/22/2022
FEE PROPOSAL NO.
P22-04-20 (Rev. 1)
HMS PROJECT NO.
N/A
Provide estimates for multiple options for renovation or additions at the Medical Center. Estimates would be
grouped in three phases as listed below and used for determining ROM costs for various concept scopes of work.
• ROM costs for Medical Center additions or renovations likely by narrative only. Concepts may include an
interior 10,000 SF renovation up to demolition of the existing 32,000 SF building and replacement with a
new multi -story 44,000 SF building. Three to four large concept estimates would be provided in this portion
of the work
• Refine estimates from the initial ROM costs with updated narratives and block -diagram sketches. Three
estimates are likely with a combination of demolition, renovation, and construction of new buildings.
Roughly 20,000 SF to 50,000 SF of total construction
• Final concept estimate of chosen design with updated narratives and block -diagram sketches. Size likely
about the same as second set of estimates. 20.000 SF to 50.000 SF.
The estimates will be prepared in Uniformat Elemental Categories.
2. Fee Breakdown and Schedule (Lump Sum)
ROM Concept Estimates $ 2,586.00 Within (5) Full Working Days
Refined Concept ROM Estimates 4,927.00 Within (7) Full Working Days
Chosen Design ROM Estimate 8,388.00 Within (7) Full Working Days
TOTAL FEE: $ 15,901.00
Should any phase of estimating be omitted from this proposal, HMS reserves the right to increase fee for
subsequent estimate by 10% to 30% depending upon the additional level of effort. Also, add two extra
days to the schedule for completion of the estimate.
The above fee does not include preparation of additive bid items or alternates. See 3. Terms below.
Allow the above full working days to provide the proposed services. Time for task completion will begin following
receipt of all available design information for that particular phase. Please note the above durations exclude
weekends, holidays and partial days. Please give two weeks advance notice for commencing each phase of work.
Page 1 of 4
Authorization To Award Contract No. FY2019-10S Change Order #19 For The ... Page 86 of 254
3. Terms
4103 Minnesota Drive
Anchorage, AK 99503
P: 907.561.1653
F: 907.562.0420
mail@hmsalaska.com
AGENDA ITEM #14.D.1.
DATE
4/22/2022
FEE PROPOSAL NO.
P22-04-20 (Rev. 1)
HMS PROJECT NO.
N/A
Deliverable:
HMS Inc. will provide a copy of our estimate via email in a PDF file format or in Excel, if necessary. Should
a hard copy of the estimate be necessary, at your request, a bound or loose copy will be provided to you.
Drawings:
Architect/Engineer shall provide HMS Inc. with full size, correct scale drawings, along with an electronic
set (PDF format preferred). Should these not be provided, it may be necessary to increase our fee proposal
and add additional days to complete our work.
Should it be necessary, HMS Inc. has the capability to print one or two drawings, however, depending on
the quantity, an additional charge may be added at $4.00/sheet.
Additive Bid Items or Alternates:
Our fee proposal does not include preparing estimates for additive bid items or alternates (except those
included in Section 2 Fee Breakdown) that require re -measurement of work items included in the Base Bid
cost estimate. We reserve the right to renegotiate our fee should alternates become necessary beyond
one or two minor alternates or additive bid items.
Reimbursable Expenses:
This fee proposal does not provide for long distance phone calls, site visits, meetings with the owner, or
any other unforeseen expenses unless listed in Section 2. Fee Breakdown. Any such items, if required,
will be charged on a time -and -expense basis at our current rate schedule.
Penalty/Bonus Condition:
This proposal is made on the understanding that we will not be entering into an agreement with the client
that includes a penalty/bonus condition dependent on the outcome of the bid. Should such a clause be
required, we reserve the right to modify our proposal or possibly withdraw from the project.
Additional Insured:
Any requirements to name additional insureds on our insurance policies may be subject to additional fees
should fees be added to our policy by our carrier.
Payment Terms:
Payment shall be made within (45) days of invoice date. Delayed payment beyond that period is subject
to a 1.5% fee per month.
Expiration Date:
This fee proposal is valid for (6) months from the date of issue. HMS Inc. reserves the right to adjust the
fee to incorporate the current years rates after the (6) month period.
Change in Scope:
Should the project scope or format change, HMS Inc. reserves the right to modify this proposal. Written
approval for work on increased scope items prior to proceeding with additional work will be required.
Notice to Proceed:
Designer/owner will provide written notice to proceed. Delivery of documents is not considered a notice
to proceed.
Page 2 of 4
Authorization To Award Contract No. FY2019-10S Change Order #19 For The ... Page 87 of 254
3. Terms (Continued)
Prepared By:
Rob Brown, Estimator
RB/kh
4103 Minnesota Drive
Anchorage, AK 99503
P: 907.561.1653
F: 907.562.0420
mail@hmsalaska.com
Page 3 of 4
AGENDA ITEM #14.D.1.
DATE
4/22/2022
FEE PROPOSAL NO.
P22-04-20 (Rev. 1)
HMS PROJECT NO.
N/A
Authorization To Award Contract No. FY2019-10S Change Order #19 For The ... Page 88 of 254
4103 Minnesota Drive
Anchorage, AK 99503
P: 907.561.1653
F: 907.562.0420
mail@hmsalaska.com
AGENDA ITEM #14.D.1.
DATE
4/22/2022
FEE PROPOSAL NO.
P22-04-20 (Rev. 1)
HMS PROJECT NO.
N/A
FEE BREAKDOWN
(2022 SCHEDULE OF RATES)
Project: Kodiak Island Medical Center A/E Firm: Jensen Yorba Wall, Inc.
Location: Kodiak, Alaska Prepared By: Rob Brown, Estimator
Total Total
Discipline Rate Hours Subtotal Hours Fee
ROM Concept Estimates
Estimator V 183.00
x
1 =
183.00
Estimator IV 159.00
x
8 =
1,272.00
Estimator III 149.00
x
5 =
745.00
Estimator II 127.00
x
0 =
0.00
Estimator I 86.00
x
0 =
0.00
Office Support II 86.00
x
3 =
258.00
Office Support I 64.00
x
2 =
128.00
Total ROM Concept Estimates:
19 Hours
$ 2,586.00
Refined Concept ROM Estimates:
Estimator V 183.00
x
1 =
183.00
Estimator IV 159.00
x
8 =
1,272.00
Estimator III 149.00
x
10 =
1,490.00
Estimator II 127.00
x
8 =
1,016.00
Estimator I 86.00
x
6 =
516.00
Office Support II 86.00
x
3 =
258.00
Office Support 1 64.00
x
3 =
192.00
Total Refined Concept ROM Estimates:
39 Hours
$ 4,927.00
Chosen Design ROM Estimate:
Estimator V 183.00
x
2 =
366.00
Estimator IV 159.00
x
10 =
1,590.00
Estimator III 149.00
x
18 =
2,682.00
Estimator II 127.00
x
16 =
2,032.00
Estimator I 86.00
x
12 =
1,032.00
Office Support II 86.00
x
5 =
430.00
Office Support I 64.00
x
4 =
256.00
Total Chosen Design ROM Estimate:
67 Hours
$ 8,388.00
TOTAL:
125 Hours
$ 15,901.00
Page 4 of 4
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AGENDA ITEM #14.D.1.
Providence Kodiak Island Medical Center
Condition Assessment
August 15, 2019
❑❑❑ Jensen
❑❑❑ Yorba
❑❑❑ Wall
O❑❑ Inc.
Authorization To Award Contract No. FY2019-10S Change Order #19 For The ... Page 90 of 254
AGENDA ITEM #14.D.1.
Table of Contents
1. General Items
Table of Contents 1-1
Executive Summary 1-2
Code Study 1-4
2. Civil Assessment
2a. Site Improvements
2b. Site Utilities
3. Structural Assessment
3a. Gravity Framing
3b. Lateral Resisting System
3c. Seismic Bracing for Non -Structural Components
3d. Site Retaining Walls
4. Architectural Assessment
4a. Site Structures
4b. Exterior Walls
4c. Exterior Glazing
4d. Exterior Doors
43e. Roofing
4f. Interior Partitions and Finishes
4g. Interior Doors
4h. Interior Specialties
4i. Conveyors
Mechanical Assessment
5a. Plumbing
5b. Heating, Cooling & Ventilation
5c. Fire Protection
5d. Special Mechanical
Electrical Assessment
Site Electrical
Service & Distribution
Lighting & Power
Special Electrical
Floor Plans (Appendix A)
Life Safety Summary (Appendix B)
Hazardous Materials Lab Report (Appendix C)
2-1
3-1
4-1
5-1
6-1
Providence Kodiak Island Medical Center Condition Assessment Page 1 1-1
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AGENDA ITEM #14.D.1.
Executive Summary
Introduction
In the summer of 2018, Jensen Yorba Wall, Inc. (JYW) and our consultant team were selected for
Architectural & Engineering Term Contract Services at the Providence Kodiak Island Medical Center
(PKIMC). The Kodiak Island Borough (KIB), who is administering the Term Contract, had recently signed
a new long-term lease with Providence Health & Services who runs the PKIMC out of the Borough -
owned facility. As part of the lease, it was agreed that KIB would undertake upgrade projects at the
facility, including both a backlog of Deferred Maintenance projects already tentatively identified as well
as regular Renewal and Replacement projects throughout the term of the 30 -year lease.
The first step of the A&E Term Contract is a comprehensive Condition Survey of the entire campus to
guide the future projects at PKIMC. This report is the summation of the findings of that Survey.
Summary of Condition Assessment Approach
Comprehensive condition surveys of the facility were undertaken by Prochaska & Associates in 2005.
This work included both a Physical Evaluation focusing on construction replacement projects needed at
the facility as well as a Technical Engineering Analysis focusing on possible energy and operational
upgrades. The JYW Team first reviewed all the 2005 documentation to develop an understanding of the
facility needs as previously identified.
In early October 2018, two architects, two mechanical engineers, two electrical engineers and one
structural engineer spent 2 days on-site at PKIMC examining all aspects of the facility. We interviewed
the Facilities Director and other key personnel to help focus our inspection efforts. We attempted to
walk-through every space in the facility, examining every component and system.
Condition Assessment Assumptions and Qualifiers
The examinations of the JYW Team were non-destructive, so we did not look behind fixed finishes for
hidden conditions. Recent documentation of the building included comprehensive hazardous materials
surveys, so the JYW Team did not include any materials testing.
Because the focus of the A&E Term Contract is on Renewal and Replacement projects for the building
owner, our investigation and this report focuses on material deficiencies. Although we understand
there are some operational improvements needed at the facility, those are not a focus of this report.
The survey will not focus on programming issues or possible changes in layout, but we will identify those
which will impact Renewal and Replacement projects.
Providence Kodiak Island Medical Center Condition Assessment Page 1 1-2
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AGENDA ITEM #14.D.1.
The A&E Term Contract includes the entire PKIMC, including the three main building components—the
Original 1968 Building, the 1978 Addition, and the 1997 Addition. The scope did not include the 2007
Kodiak Community Health Center Addition or the 2014 Providence Chiniak Bay Elder House, both of
which were not inspected and will not be included in this report.
Next Steps
The next step will be to synthesize the findings of this Condition Survey into a Project Schedule of
Renewal and Replacement, including construction budgets and timelines. Although the Project
Schedule will include projects for the entire length of the 30 -year lease between KIB and Providence, the
Schedule will be more definitive for the initial projects with a rough guide for projects more than a
decade hence.
KIB has identified a rough budget target of around $1M for construction projects during the life of the
lease plus an initial $7M +/- in deferred maintenance funds which could be spread over several projects.
The hope is to develop the Schedule in such a way that the facility 30 years from now is still in prime
condition with no major overhauls required.
As discussed above, this Condition Assessment and the resulting Project Schedule will focus on
correcting material deficiencies rather than operational issue. However, we believe that these
documents can form the basis for a positive discussion between KIB, the building owner, and
Providence, the facility operator, to develop projects which solve both physical and operational issues.
Building History / Layout
The Original 1968 Building is a single -story 20,434sf facility which was constructed about 1-1/2 miles
east of downtown Kodiak. The Original 1968 Building is oriented along the site topography, about 30 -
degrees off true north. If the uphill side of the site is considered to be north, the building is roughly a
113' x 129' square with a 65' wide leg extending 88' to the east. The building has a cruciform circulation
pattern with N -S and E -W hallways bisecting the space and originally had exterior entrances at all 4 ends
of the hallway. The original Main Entrance was at the south end of the N -S hall with the Emergency
Entrance at the west end of the E -W hall. The Original Building contains the Laundry and Mechanical
spaces in the NW quadrant, the Dining and Kitchen facilities in the SW quadrant, and offices in the
majority of the rest of the space.
The 1978 Addition is a 10,515sf L -shape which wraps around the south and west sides of the original
building. The 1978 Addition is a single story with an approximately 49' wide N -S leg and a 54' wide E -W
leg. The Addition extends the main E -W hallway of the Original Building out to the exterior and creates
a new internal L-shaped hallway down the middle of the Addition space. There is an entrance to the
Addition located at the SW corner, allowing the Addition to be somewhat independent from the rest of
the facility. The Addition houses enlarged mechanical spaces adjacent to the Original Building
Providence Kodiak Island Medical Center Condition Assessment Page 1 1-3
Jensen Yorba Wall, Inc. 8/15/2019
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AGENDA ITEM #14.D.1.
mechanical spaces on the north side and offices and patient rooms throughout the rest of the space
arranged to either side of the L-shaped hallway. The Addition was originally designed as the
Intermediate Care Facility, then operated for years as the Long -Term Care Facility and now is the
Physical & Occupational Therapy department.
The 1997 Addition is a large 3 -story, 62,037sf facility constructed off the east end of the Original
Building. The Addition connects to the main E -W hallway of the Original Building with 30' wide Elevator
Lobby, so that the internal E -W hallway of the Addition is offset to the north from the Original E -W hall.
Because of rising site topography, the 1st floor of the Addition, which is at the same elevation as the
Original Building and 1978 Addition, is below grade on the entire north side. The Addition is a rectangle
approximately 191' E -W x 103' N -S. The Addition has a E -W hallway running through the building with
the Elevator Lobby and stairs at the west side and a stair at the east end.
The 1997 Addition and subsequent renovations have oriented the Main Entrance on the far east end of
the 2nd Floor. The Main Entrance has a small Lobby off a covered Porte Cochere. An Emergency Room
and associated spaces are located to the north of the Main Entry and have a separate exterior
Ambulance Entrance on the north side. The remainder of the 2nd Floor contains the Operating Room
Suites, Laboratory and Pharmacy spaces. The 3rd Floor, which has very high ceilings and dramatic
clerestory windows, contains the intensive care and skilled nursing patient rooms, along with obstetrics
suite. The 1st floor of this portion of the hospital feels somewhat like a basement, with windowless
conference rooms, some admin/records rooms, and a large unfinished storage area on the north side of
the building.
Subsequent Additions to the campus include the 2007 single -story Kodiak Community Health Center
Addition on the south face of the 1st floor of the 1991 Addition. The KCHC is accessed by the public
from exterior doors off the Elevator Lobby. The KCHC effectively land -locks the entire 1st floor of the
1991 Addition, so there are no exterior windows on the majority of this floor. A long-term care facility—
the Providence Chiniak Bay Elder House—was constructed on the upper north end of the site in 2014.
This stand-alone facility allowed long-term care to move out of the main hospital facility.
Code Study
Providence has recently undertaken and comprehensive Life Safety Analysis of the entire facility based
on the 2012 International Building Code and other relevant codes. The Code Study will not be
duplicated here and should be referred to in development of any future projects. The summary page of
the Life Safety Analysis is included in the appendix.
Providence Kodiak Island Medical Center Condition Assessment Page 1 1-4
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AGENDA ITEM #14.D.1.
2. Civil Assessment
General
The civil condition survey took place on October 4 -5th, 2018 by the architects. The survey was
conducted to assess the condition of the existing civil components with respect to physical condition.
Inspection of the existing civil components included a visual inspection, interviews with the facilities
director; prior inspection/condition reports and a review of historical facility record drawings.
Concealed elements of construction were not inspected. Hidden utilities were not tested.
2. Civil Assessment — a. Site Improvements
The PKIMC campus occupies 11.64 acres in a predominately residential area. The site is elongated E -W
and slopes up steeply from south to north. The site is bordered on the south by the main access road,
East Rezanof Drive, which continues west to downtown Kodiak and east to other parts of the
community. Behind the facility to the north, Chichenof Street slopes up steeply to the east leading to
the long term care Providence Chiniak Bay Elder House. The campus is constrained by the two streets to
the north and south and a residential neighborhood immediately adjacent to the west.
The building is surrounded by parking lots on all sides. There are two main access points off of Rezanof
Drive—a lower one near the center of the facility which leads to the south and west parking areas
adjacent to the 1968 and 1978 portions of the building, and a higher access drive to the east leading to
the east parking lots adjacent to the 1997 Building and Main Entries. There are staff parking areas to the
north of the building as well as down between the 1968 building and 1997 mechanical bunker.
Although the Main Entry is at grade on the east side of the building, leading to the 2nd Floor of the 1997
Building, there is considerable site improvements on the south side of the building leading to the old
main entry at the south side of the 1968 building.
2a.1 Vehicular Paving – paving, curbs, gutters, and signage
General Description: Parking lots throughout the campus are mostly paved with concrete curbs and
gutters on the upper sides. A few newer parking areas—including the SW corner of the lower south lot
and the south edge of the upper north lot are not paved. It is understood that there is a slight deficit of
parking areas, leading to these new lots being developed by Providence facility crew.
General Condition: The paving, curbs and gutters are in good to fair condition.
Remaining Life Expectancy: 10-15 years.
• Item 2a.1-1: Pave Unpaved Parking Areas
o Deficiency: Unpaved parking areas will be a maintenance / snow removal problem.
o Remedy: Pave
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• Item 2a.1-2: Paved Parking Areas
o Deficiency: Asphalt pavement will reach end of service life.
o Remedy: Replace pavement when it reaches the end of service life.
2a.2 Pedestrian Walks & Hardscapes — paved walks, paths, plazas, sports courts, and steps
General Description: Walks throughout the campus are concrete with curbs and gutters. No unpaved
pedestrian paths were observed.
General Condition: The concrete walks and curbs are in good to fair condition.
Remaining Life Expectancy: 20+ years.
• Item 2a.2: Replace Concrete Walks as Required
o Deficiency: Concrete walks will reach end of service life
o Remedy: Replace concrete walks when adjacent parking lots are paved or buildings are
renovated.
2a.3 Elevated Decks, Stairs & Ramps
General Description: A concrete ramp leads from the lower south parking area to the Original 1968
Building Entrance.
General Condition: The concrete ramp appears to be in fair condition, but the facility operators noted
that it does not contain a snow -melt system and is often difficult to clear in the winter. Additionally, the
ramp leads up to the less -used 1968 entrance rather than the Kodiak Community Health Clinic Entrance
farther to the east.
• Item 2a.3-1: Reconfigure Ramp, Install Snow Melt System
o Deficiency: Concrete ramp is difficult to clear of snow. Ramp does not lead to main
entries.
o Remedy: Reconfigure ramp and install snow melt system
2a.5 Landscape & Irrigation
General Description: The campus contains some landscaping, including grass along the southern edge
of the parking lots and some native plantings at the eastern vehicular entry
General Condition: The landscaping appears to be in fair condition and is not a priority for the facility
owners. Current maintenance should continue.
2. Civil Assessment — b. Site Utilities
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2b.1 Fire & Potable Water
General Condition: No issues with the system were identified by the facilities operators.
1b.2 Sanitary Sewer
General Condition: No issues with the system were identified by the facilities operators.
2b.3 Storm Water
General Condition: No issues with the system were identified by the facilities operators.
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-now.
Item 2a.1-1: Pave Unpaved Parking Areas
Item 2a.1-2: Paved Parking Areas
-now.
Item 2a.2: Replace Concrete Walks as Required
Item 2a.3-1: Reconfigure Ramp, Install Snow Melt System
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3. Structural Assessment
General
Summary
PND Engineers, Inc. (PND) performed an on-site structural inspection of the Providence Kodiak Island
Medical Center on October 4th, 2018. This was conducted with Jensen Yorba Lott (JYL) Architects as part
of preliminary planning for expected future upgrades to the facility. During this visit, existing
construction and structural elements were examined for any visible signs of deficiency or distress.
Additionally, PND completed a structural review to determine the building's adequacy relative to
modern code provisions. Our structural review generally followed the Tier 1 procedure of ASCE 31,
Seismic Evaluation of Existing Buildings.
Structural Criteria
The design criteria applied are as follows:
Governing Building Code IEBC 202, IBC 2012
Seismic Criteria
Analysis Procedure
ELF
Seismic Design Category
D
Occupancy Category
III
Importance Factor (IE)
1.25
Site Class
D
Short -period Spectral Acceleration, SS
1.53
1 -Second Period Spectral Acceleration, Sl
0.91
Long -period Transition Period, TL
16
Wind Loads
Method Analytical
Design Wind Speed 169 mph
Exposure Category D
Internal Pressure Coefficient, GCp, ±0.18
Snow Loads
Snow Load, ground (pg)
50 psf
Snow Load, roof minimum (pf)
40 psf
Snow Load, roof (pf)
40 psf
Snow Importance Factor (IS)
1.0
Snow Drift Loads
Per ASCE 7-10
Facility Description
The Providence Kodiak Island Medical Center consists of three buildings, constructed in 1968, 1978 and
1997.
The Original 1968 Building is one-story. Roof framing consists of concrete on metal deck over steel open
web joists. The roof structure is supported by steel beams and tube steel columns at the interior, and by
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light gauge metal stud bearing walls at the exterior perimeter. Foundations consist of concrete spread
or strip footings bearing on soil. The lateral resisting system consists of light gauge strap braces around
the perimeter of the building.
The 1978 Addition building is also one-story. Roof framing consists of metal deck over steel open web
joists. It does not have concrete on the roof like the 1969 building. The roof structure is supported by
steel beams and tube steel columns at the interior, and by light gauge metal stud bearing walls at the
exterior perimeter. Foundations consist of concrete spread or strip footings bearing on soil. The
lateral resisting system consists of light gauge strap braces around the perimeter of the building. Unlike
the 1969 building, this building also has steel rod X -bracing at various locations on the interior of the
building.
The 1997 Addition building is three -stories. The roof is pitched and consists of light gauge metal deck
over steel beams. Floors consist of concrete on metal deck over composite steel beams. Foundations
are spread footings. The 1st floor is partially built into the hillside and has a concrete retaining wall that
forms the north and east walls of the building. The roof and floor framing is supported by 12" wide
flange columns throughout. Foundations consist of concrete spread or strip footings bearing on soil.
The lateral resisting system consists of tube steel braces placed throughout the structure in inverted V
or diagonal configurations.
3. Structural Assessment —a. Gravity Framing
All three buildings were designed for a roof snow loading of 40 psf and meet the current code
requirements.
3. Structural Assessment — b. Lateral Resisting System
1968 Building. The lateral resisting system for the 1969 building consists of light gauge straps on the
exterior of the building only. The roof consists of 3" of concrete, a substantial mass to be engaged
during seismic ground motion. The braces are expected to be severely overstressed during a major
earthquake.
1978 Building. The lateral resisting system for the 1976 building consists of light gauge straps on the
exterior of the building as well as tension rod bracing throughout the structure. It also has a much
lighter roof (no concrete). Still, some of the strap bracing as well as tension rod bracing is expected to
be overstressed during a major earthquake.
1997 Building. The lateral resisting system for the 1996 building consists of steel bracing that generally
would conform to current building codes. This system is adequate, no upgrades or repairs are
recommended at this time.
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Deficiencies:
• 3b.1: Install new lateral bracing in 1968 Building
o Deficiency: Lateral resisting system is inadequate.
o Remedy: Install new bracing, foundations, and connection to roof diaphragm
throughout.
• 3b.2: Install new lateral bracing in 1978 Building
o Deficiency: Lateral resisting system is inadequate.
o Remedy: Install new bracing, foundations, and connection to roof diaphragm
throughout.
3. Structural Assessment —c. Seismic Bracing for Non -Structural Components
Non-structural components in the facility include architectural components (partition walls, ceilings),
mechanical components (air handling equipment, ductwork, pipes, generators) and hospital equipment.
Generally, most of these non-structural components appear to be bolted or braced for seismic loads.
Additional inspection and verification of seismic attachment should be considered in areas of the facility
that are remodeled.
3. Structural Assessment — d. Site Retaining Walls
The site retaining wall along the north end of the property above Chichenof Street is a concrete crib wall
system. The wall is 863 feet long and up to 24 feet tall. This wall is in poor condition. Many of the
concrete face members have deteriorated down to exposed rebar. Rocks periodically slough onto the
sidewalk below. The wall should be replaced as part of this project.
PND completed a site visit and analysis of the wall in February 2017. The report identified replacement
strategies generally consisting of a new concrete face tied back to the soil mass behind. Due to the size
and extent of the wall, the replacement is expected to cost up to $2M.
Deficiency:
• 3d.1: Replace Site Retaining Wall
o Deficiency: Site Retaining Wall is failing.
o Remedy: Replace wall as per 2017 report.
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4. Architectural Assessment
General
The architectural condition survey took place on October 4-5`", 2018. The survey was conducted to
assess the condition of the existing architectural components with respect to physical condition.
Inspection of the existing components included a visual inspection, interviews with the facilities director;
prior inspection/condition reports and a review of historical facility record drawings. Concealed
elements of construction were not inspected.
4. Architectural Assessment — a. Site Structures
General Description: The facility has three exposed -structure covered canopies—two large ones at the
Main Entrance and Ambulance entrance, and a smaller one covering the radiators of the generators.
The canopies are constructed of painted steel structure—C-channel or HSS beams supported by HSS
columns encased in concrete. The canopies have metal roofing over exposed galvanized steel decking.
General Condition: Overall the canopies are in good condition. The roofing is good and the concrete
pilasters have held up well. However, the paint on the steel framing is failing and allowing surface
corrosion on the exposed steel.
Remaining Life Expectancy: Metal Roofing: 30+ years, Metal Framing: 30+ years, paint: 0 years.
• 4a.1: Strip and Re -Paint Canopy Structure
o Deficiency: Paint on steel is failing.
o Remedy: Strip paint to bare steel, recoat with marine -quality primer and paint.
4. Architectural Assessment — b. Exterior Walls
General Description: Exterior walls of both the Original 1968 Building and the 1978 Addition are
composed of GWB over 3-5/8" load-bearing steel studs with 3" of batt insulation and 1" cement lath -
and -plaster exterior panels. In 1997, the exterior cement panels were overlaid with an aluminum sheet
metal panel system similar to that used in the 1997 Addition but with exposed fasters in the channels.
Exterior walls in the 1997 Addition is GWB over 6" heavy gage metal studs with gypsum sheathing. The
exterior skin is an aluminum sheet metal panel system with concealed fasteners
General Condition: The aluminum skin panels are in good shape around the entire facility. There was
some surface moss growth noted in the horizontal channels of the Original and 1978 Addition, but this
appears to not be compromising the wall integrity. The panels are a salmon pink color which looks
somewhat dated.
A hole in the 1978 Addition exterior wall showed some surface corrosion on the studs and some mold
and mildew on the interior face of the exterior cement panels likely due to the lack of vapor barrier. The
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3" of batt insulation and metal studs without a thermal break at the exterior are a much lower level of
insulation than would be currently recommended.
Remaining Life Expectancy: Aluminum Panels: 20 years. Exterior wall insulation in 1968 and 1978
buildings: 0 years.
• 4b.1:Remove Moss on Exterior Panels
o Deficiency: Moss is growing on the horizontal channels of the 1968 and 1978 buildings.
o Remedy: Power wash channels with a low -intensity wash, hand removing moss where
required.
• 4b.2: Upgrade Insulation at 1968 and 1978 Buildings
o Deficiency: Insulation is inadequate, lack of vapor barrier and lack of thermal break at
metal studs is allowing degradation in stud cavity.
o Remedy: Upgrade insulation with insulated exterior panels or interior rigid insulation
and vapor barrier. (9,000 sf)
• 4b.3: Replace Metal Wall Panels
o Deficiency: Metal wall panels will reach end of service life.
o Remedy: Replace metal wall panels when they reach end of service life. (21,000sf, 1997
building, 30,000sf entire building)
• 4b.4: Repair Paint / Membrane at Wall Base
o Deficiency: Exposed portions of the concrete wall base below the metal wall panels are
covered in paint or a membrane, both of which are failing.
o Remedy: Repaint painted portions of concrete. Repair membrane and cover with
coverboard.
4. Architectural Assessment — c. Exterior Glazing
General Description: Window types vary throughout the facility. The Original 1968 Building has
aluminum non -thermally broken frames with operable hopper -style single -glazed sashes. The 1978
Addition has residential -type clad wood windows with 3/8" insulated glass. The 1997 Addition has
aluminum storefronts with 1" insulated glazing.
General Condition: The 1968 aluminum windows are past their service lifespan and very under -
insulated compared to modern standards. The 1978 wood windows are degrading on the interior and
should be replaced. The aluminum storefront windows in the 1997 Addition appear to be in good
condition, but inadequate sun coating on the south -facing glazing is causing temperature fluctuations on
the interior.
Remaining Life Expectancy: 1968 Windows: 0 years. 1978 Windows: 5 years. 1997 Windows: 30+
years.
• 4c.1: Replace 1968 Windows
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o Deficiency: Windows are past service life.
o Remedy: Replace
• 4c.2: Replace 1978 Windows
o Deficiency: Windows are failing.
o Remedy: Replace
• 4c.2: Install Sun Protection on 1997 South -Facing Windows
o Deficiency: Windows are allowing too much solar gain
o Remedy: Install films
4. Architectural Assessment — d. Exterior Doors
General Description: Exterior doors in the Original 1968 Building and 1978 Addition are mostly metal
with metal frames and a few swinging aluminum doors at the south -facing entrances. The 1997
Addition has automatic sliding aluminum entries at the Main and Ambulance Entries and metal doors in
metal frames elsewhere.
General Condition: The metal doors in the older portions of the building are at or near their service
lifespan with visible corrosion and failing seals. The aluminum swinging doors into the 1968 and 1978
portions of the building appear to be in good condition, likely because these doors are lightly used. The
metal doors in the 1997 Addition are in slightly better shape, but are mostly exposed to the elements
with no overhanging roofs. The sliding aluminum entries are heavily used and will need to be replaced
in the intermediate future.
Remaining Life Expectancy: Metal Doors in 1968 & 1978 Buildings: 0 years. Aluminum Entries in 1968
& 1978 Buildings: 20 years. Metal Doors in 1997 Building: 10 years. Aluminum Entries in 1997 Building:
10 years.
• 4d.1: Replace 1968 & 1978 Metal Doors and Frames
o Deficiency: Doors and frames are failing.
o Remedy: Replace.
• 4d.2: Replace 1968 & 1978 Aluminum Entries
o Deficiency: Entries will reach end of service life.
o Remedy: Replace entries when they reach end of service life.
• 4d.3: Replace 1997 Metal Doors and Frames
o Deficiency: Doors will reach end of service life.
o Remedy: Replace doors when they reach end of service life.
• 4d.4: Replace 1997 Aluminum Entries
o Deficiency: Entries will reach end of service life.
o Remedy: Replace entries when they reach end of service life.
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4. Architectural Assessment — e. Roofing
General Description: The Original 1968 Building has a flat roof over a concrete deck. The building was
re -roofed with a modified bitumen membrane at the time of the 1997 Addition. The exact make-up of
the BUR assembly is unknown, but the parapets and roof curbs do not appear to have been raised
during this re -roofing, leading to the assumption that insulation levels in the roof are low.
The 1978 Addition has a flat roof over a steel deck. The roof is an Inverted Roof Membrane Assembly
with concrete -covered rigid insulation pavers over a membrane. The membrane was replaced with
EPDM in 1999 and the original pavers were reinstalled. The pavers were rearranged at least once after
1999 to because of water infiltration into the pavers.
The 1997 Addition has a 4:12 pitched roof over 4" of rigid insulation over a steel deck. The roof is a
painted, standing -seam metal roof with adhered snow clips and some perimeter gutters. The 1997
Addition Mechanical Room Bunker roof is a BUR with a painted finish over a flat deck. The reason for
the painted finish was not clear, but we believe it is either for reflecting the heat off of the roof or as
protection for the roof against the exhaust from the two chimneys in that location.
General Condition: The 1968 roof is approaching the end of its service life with cracking visible in several
locations and considerable moss growth around mechanical penetrations. There is significant ponding
in several locations, although no interior leakage was reported
The 1978 IRMA roof is at the end of its life expectancy. The concrete -covered insulation pavers are
broken in many locations around the roof with considerable vegetation growth coming up at every joint.
The insulation is saturated in the few locations where it could be observed, indicating that it is not
providing much thermal performance. Although the membrane under the pavers is probably in fair
shape, the pavers will likely not survive another re -roofing project.
The 1997 metal roof appears to be in good shape with no corrosion visible from the ground. There are
many locations where the snow cleats have been pulled off the roof from snow sliding. The BUR roof
over the bunker is approaching the end of its service life, similar to the roof over the Original 1968
Building.
Remaining Life Expectancy: Original 1968 Building Roof: 5 years. 1978 Addition Roof: 0 years. 1997
Addition Bunker Roof: 5 years. 1997 Addition Roof: 30+ years.
• 4e.1: Replace 1968 Roof
o Deficiency: Roof is approaching the end of its service life.
o Remedy: Replace roof membrane with new single -ply membrane when it reaches the
end of its service life.
• 4e.2: Replace 1978 Roof
o Deficiency: Roof is at the end of its service life.
o Remedy: Replace roof. Replacement should be an exposed membrane with new
insulation, tapered to drain.
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• 4e.3: Replace 1997 Bunker Roof
o Deficiency: Roof is approaching the end of its service life.
o Remedy: Replace roof membrane with new single -ply membrane when it reaches the
end of its service life.
• 4e.4: Misc. Repairs 1997 Roof
o Deficiency: Snow cleats have been torn off. Other small problems may become evident
when inspected closely.
o Remedy: Replace cleats. Perform other repairs as required.
4. Architectural Assessment —f Interior Partitions and Finishes
General Description and Condition: Interior partitions throughout the facility are GWB over 3-5/8"
metal studs. Wall finishes vary throughout the facility:
• Original 1968 Building: Paint with metal corner guards. Good condition.
• 1978 Addition:
o Vinyl Wainscot with vinyl wall bumpers and chair rail, Paint above in Halls. Good
condition.
o Paint in Patient Rooms. Good to fair condition.
o Tile in RRs. Good condition.
• 1997 Addition:
o Full height vinyl wall covering with vinyl wall bumpers and chair rail in Operating Suite
Halls and 2nd Floor Hallway. Good to fair condition.
o Full height vinyl wall covering in Operating Suite, 15t Floor Hallways, some Offices. Good
to poor condition with some failure—particularly in OR Break Room and 1" Floor Hall.
o Tile in RRs. Good condition.
Floor finishes vary throughout the facility:
• Original 1968 Building:
o VCT with rubber base in some Hallways. Good condition.
o Carpet with rubber base in Offices and some Hallways. Good to fair condition.
o Tile in Dining. Good condition.
• 1978 Addition:
o VCT with rubber base in Hallways and Patient Rooms. Good to fair condition
o Carpet with rubber base in Offices, Waiting Areas, and Therapy Rooms. Good to fair
condition.
o Tile in RRs. Good condition.
• 1997 Addition:
o Coved sheet vinyl, in O/R suites. Good condition.
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o Sheet Vinyl with rubber base in other OR rooms. Sheet vinyl in good condition, rubber
base very discolored.
o Carpet with rubber base in Offices and 1s` Floor Hallway. Good to fair condition.
o Walk -off mat in Entries. Good condition.
o Tile in 2nd Floor Hallway and RRs. Good condition.
Ceiling finishes vary throughout the facility:
• Original 1968 Building: Lay -in acoustic ceiling tile. Good condition.
• 1978 Addition: Glue -on acoustic tile over GWB Fair to poor condition with some failures
observed.
• 1997 Addition: Lay -in acoustic ceiling tile, some decorative GWB soffits
General Condition: Soft floor finishes like carpet and sheet vinyl are starting to age. Soft wall finishes
such as vinyl wall covering where not protected by wall bumpers is starting to fail. Glue -on ACT in the
1978 Addition is starting to fail.
• 4f.1: Replace Vinyl Wall Covering on a Rolling Basis
o Deficiency: Some vinyl—particularly where not protected by wall bumpers is starting to
fail.
o Remedy: Start rolling replacement process
• 4f.2: Add Wall Bumpers and Chair Rails to High Trafffic Areas
o Deficiency: Some high traffic areas, such as the 1968 Hallways and 1997 1st Floor
Hallway are not protected, leading to early wall covering failure.
o Remedy: Add bumper and chair rail.
• 4f.3: Replace Carpet, Sheet Vinyl, and Rubber Base on a Rolling Basis
o Deficiency: Some floor finishes are starting to age.
o Remedy: Start rolling replacement process
• 4f.4: Replace Glue -on ACT in 1978 Addition
o Deficiency: ACT is coming off GWB substrate. It was indicated that the GWB contains
asbestos. The ceiling is lower than would be expected from the ductwork and
structural drawings.
o Remedy: Remove and replace GWB and ACT. Raise ceilings if possible.
4. Architectural Assessment — g. Interior Doors and Frames
General Description: Interior doors in the Original 1968 Building and 1978 Addition are typically painted
solid -core wood doors in hollow metal frames. Doors in the 1997 Addition are typically oak -veneer
solid -core wood doors with hollow metal frames. There are a few metal doors throughout, including in
the Emergency Room Suite. Door hardware is good -quality Best locksets.
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General Condition: The painted wood doors appear to be in good condition. The hollow metal frames
are chipped and the paint is failing. The metal doors also are chipped with failing paint. The oak -veneer
doors are in good condition, with some damage to doors without kickplates. Door hardware appears to
be in good condition.
Remaining Life Expectancy: Doors and Frames: 30+ years. Paint: 0-10 years.
• 4g.1: Repaint Hollow Metal Door Frames
o Deficiency: Door frames are chipped
o Remedy: Paint frames
• 4g.2: Repaint Metal Doors
o Deficiency: Doors are chipped
o Remedy: Paint doors
• 4g.2: Add KickPlates / Touch -Up Oak Doors
o Deficiency: Some high traffic doors are showing damage.
o Remedy: Add kickplates, touch-up door finishes.
4. Architectural Assessment — h. Interior Specialties
General Description: Casework varies in age throughout the project, but is generally good quality with
wood veneer or plastic laminate finishes. Windows in patient rooms and offices have Venetian blinds
which range in quality.
General Condition: Casework is in good condition. Blinds in the 1997 Addition appear to be in good
condition, blinds in the older portions of the building are at or approaching the end of their service life.
Remaining Life Expectancy: Casework: 30+ years. Blinds: 0-15 years.
• 4h.1: Replace 1968 & 1978 Blinds
o Deficiency: Blind are failing.
o Remedy: Replace blinds.
• 4h.2: Replace 1997 Blinds
o Deficiency: Blind are approaching the end of their service life.
o Remedy: Replace blinds when they reach the end of their service life.
4. Architectural Assessment — i. Conveyors
General Description: Two Dover 4500 -Ib capacity elevators located at the southwest corner of the 1997
Addition serve the entire facility. The interior finishes are stainless steel. The elevators are hydraulic.
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General Condition: Elevators seem to be in good shape. The interior finishes are a little scuffed up in
some locations but are in overall good shape. It was noted by the Owner that elevators themselves
have a lot of maintenance issues. Although this is not enough to warrant a new elevator at this time,
the elevators probably will need to be overhauled or replaced at some point.
Remaining Life Expectancy: 20 years.
• 4i.2: Replace Elevators
o Deficiency: Elevators will approaching the end of their service lives.
o Remedy: Replace elevators when they reach the end of their service life.
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4a.1: Strip and Re -Paint Canopy Structure 4a.1: Strip and Re -Paint Canopy Structure
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4b.1:Remove Moss on Exterior Panels
4b.2: Upgrade Insulation at 1968 and 1978 Buildings
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4c.2: Install Sun Protection on 1997 South Windows
4c.3: Replace 1968 & 1978 Metal Doors and Frames
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4d.2: Replace 1968 & 1978 Aluminum Entries
4d.3: Replace 1997 Metal Doors and Frames
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4d.4: Replace 1997 Aluminum Entries
4e.1: Replace 1968 Roof
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4e.1: Replace 1968 Roof
4e.2: Replace 1978 Roof
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AGENDA ITEM #14.D.1.
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4f.1: Replace Vinyl Wall Covering on a Rolling Basis
4f.2: Add Wall Bumpers and Chair Rails
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4e.3: Replace 1997 Bunker Roof
4e.4: Misc. Repairs 1997 Roof
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4f.1: Replace Vinyl Wall Covering on a Rolling Basis
4f.2: Add Wall Bumpers and Chair Rails
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AGENDA ITEM #14.D.1.
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4f.3: Replace Carpet, Sheet Vinyl, and Rubber Base
4f.4: Replace Glue -on ACT in 1978 Addition
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4g.1&2: Repaint Hollow Metal Doors & Frames
4g.2: Add KickPlates / Touch -Up Oak Doors
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AGENDA ITEM #14.D.1.
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4h.1: Replace 1968 & 1978 Blinds
4h.2: Replace 1997 Blinds
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4i.2: Replace Elevators
4i.2: Replace Elevators
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5. Mechanical Assessment
General
The mechanical condition survey took place on October 4-5`", 2018. The survey was conducted to assess
the condition of the existing mechanical systems with respect to physical condition and current
compliance with mechanical and health care facility codes.
Inspection of the existing mechanical components and systems were primarily based on visual
nondestructive methods; interviews with the facilities director; prior inspection/condition reports and a
review of historical facility record drawings. Concealed elements of construction where not inspected.
The focus of the inspection was on the central mechanical and plumbing systems; a few tenant spaces
were also surveyed. The mechanical systems in the Community Health Clinic (CHC) portion of the facility
were not reviewed as part of this assessment, the CHC building is supported by the mechanical
infrastructure.
The facility was inspected in reference to the current State of Alaska adopted codes along with the
following references:
Referenced Codes
2012 Uniform Plumbing Code (UPC)
2012 International Mechanical Code (IMC)
2012 International Building Code (IBC)
2012 International Fire Code (IFC)
2014 Guidelines for Design and Construction of Hospitals and Outpatient Facilities
2010 ASCE 07, Chapter 13 Seismic Design Requirements for Non -Structural Components
2013 NFPA 13, Installation of Sprinkler Systems
2013 NFPA 14, Standpipe and Hose Systems
2015 NFPA 30, Flammable and Combustible Liquids Code
2011 NFPA 31, Standard for the Installation of Oil -Burning Equipment
2015 NFPA 37, Standard for the Installation and Use of Stationary Combustion Engines
2015 NFPA 90A, Standard for the Installation of Air -Conditioning and Ventilation Systems
2015 NFPA 99, Health Care Facilities Code
2015 NFPA 101, Life Safety Code
2015 NFPA 110, Standard for Emergency and Standby Power
2015 NFPA 211, Standard for Chimneys, Fireplaces, Vents, and Solid Fuel -Burning Appliances
2015 ASHRAE Handbook — HVAC Applications Humidity Control Design Guide for Commercial
and Institutional Buildings
2010 ASHRAE Standard 90.1, Energy Standard for Building except Low -Rise Residential Buildings
2018 ASHRAE Standard 188, Legionellosis: Risk Management for Building Water Systems
2013 ASHRAE 170, Ventilation of Health Care Facilities.
2013 ASHRAE 62.1, Ventilation & Acceptable Indoor Air Quality
2013 ASME Boiler and Pressure Vessel Code
USP 797, Guidebook to Pharmaceutical Compounding- Sterile Preparations
USP 800, Guidebook to Pharmaceutical Compounding- Chemotherapy Compounds
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Service life estimates are based on ASHRAE guidelines and a desired additional service life of 30 years.
Listed below are equipment items from the ASHRAE Service Life Estimates guidelines and accepted
industry practice. Note actual service life can vary greatly depending on maintenance and operating
conditions.
Equipment Item
Median Years
Boilers Steel, Fire -Tube
25
Burners
21
Unit Heaters, Hot Water
20
Radiant Ceiling Heaters
25
Fin -Tube Heaters (Baseboard)
25
VAV Boxes
20
Diffusers, grilles, and registers
27
Ductwork
40
Dampers
20
Fans, Centrifugal
25
Fans, Axial
20
Fans, Propeller
15
Fans, roof -mounted
20
Coils, Water
20
Packaged Chiller, Reciprocating
20
Air Cooled Condensers
20
Pumps, Base -mounted
20
Pumps, Pipe -mounted
10
Reciprocating engines
20
Reciprocating compressors
20
Electric motors
18
Controls, Electronic
15
Valve Actuators
15
Glycol Heating Solution
20
Piping
40
Insulation, molded
20
Insulation, blanket
24
5. Mechanical Assessment —a. Plumbing
In general, any original 1968 infrastructure should be considered at the end of its useful life, the
majority of the 1975 infrastructure is considered at the end of its useful life, and the 1997 (Area C
addition and new equipment will be evaluated on a case-by-case basis.
5a.1 Domestic Water
General Description/Condition: The original domestic water distribution piping in the 1968 and 1975
portions of the facility appears to be copper piping with globe isolation valves. Although this piping
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system has been serviceable, as part of a major interior renovation project or as portions of the building
are available to be taken out of service the piping should be replaced in its entirety as a preventative
measure. Compounding the concern of piping failure in these areas, the 1978 domestic piping is routed
underground to individual fixtures, and likely has suffered exterior corrosion. Current plumbing code
requires the use of NSF 61 low lead components on all wetted surfaces of the domestic water system. As
part of an upgrade to the domestic water system, or renovation of an area, existing domestic water
systems should be replaced with low lead compliant components. No deficiencies were noted with the
1997 addition domestic water distribution system due to age or use of materials, this system is
considered to serviceable for the next 20 years.
The use of seismic restraints were not apparent on the plumbing systems. As plumbing systems are
replaced, or areas are renovated the piping should be supported per the requirements of IBC and ASCE
07 -Chapter 13 for seismic design of non-structural elements in a critical facility.
The 1968 and 1975 portions of the facility are served by a single 4" underground water service located in
the Mechanical Room 178A. A second 4" water service line was installed concurrent with the 1975
addition which serves a new sprinkler riser only in storage room 210 on the northwest corner of the
addition. This 1968 water service is original to the facility and was retrofitted with a sand and charcoal
filtration system on the domestic water supply. This filtration system is constructed in a parallel piping
arrangement for redundancy and appears to be in good operational condition. The filtration system is
manufactured by Nalco Ultratreat, no further documentation or equipment tags were available on these
filters. In addition to general distributed plumbing and fixtures in the area, the commercial Kitchen and
laundry facilities are supplied from the 1968 water service and distribution system. The existing
domestic cold water connection to the steam boiler feedwater tank and pressure reducing station
serving the existing 180°F water heater is anticipated to be demolished as part of the 2018 Laundry
Renovation project. A reduced pressure (RP) backflow protected branch line supplies the commercial
kitchen water cooled condensing units located in the mechanical room, which is currently planned to
remain in service after the Laundry Renovation project.
The 1997 addition was provided with a separate water service entrance fed from an underground 8"
main and daylights in the southeast corner of Mechanical 123. Domestic water is supplied at this
location at 75 psi. Similar to the other water service, it transitions to 4" and is supplied to the building
through sand and charcoal filtration system of the same make and vintage as the 1968/1975 building
installation. In addition to the utility water supply, a small domestic water booster pump and pressure
tank has been installed as a means of backup water supply per the provisions of the FGI guidelines for
potable water supply systems. This backup water system requires the connection of a potable water
tank or truck. Although this pump is undersized to handle the design water demand of the facility, it will
serve to maintain system pressurization in the event of a water main failure and meets the intent of the
guidelines. This filtration system occupies the area of the boiler room left free for a future boiler. A 2-
1/2" RP double check backflow assembly branches from the service to supply a non -potable branch line
for makeup to the boilers, chiller, supply to the air handler AHU-1 humidifier deionized water generator
and hose bibbs in the boiler room. The deionized water generator supply is valved off to the humidifier
and the humidifier is taken out of service. It is anticipated that the DI water generator may be brought
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back into service once the AHU-1 humidifier is repaired. The boiler system makeup water is supplied
though a pressure reducing valve branched off this non -potable line. Downstream of the pressure
reducing valve the water supply is incorrectly labeled as "domestic water" feeding the boiler system
expansion tank. Individual RP backflow devices are installed off of the domestic water system serving
the AHU-3 Nortec electric resistance heater steam generators, an abandoned dental water supply, two
60KW electric steam boilers serving the sterilizers, a small wall mounted electric water heater serving
medical equipment on the upper levels and the single pass fan coil units on the 2nd and 3rd floor. The
piping system in this portion of the facility is copper piping and well within its anticipated service life.
Domestic hot water is provided to the facility from redundant hot water generators installed in the 1997
addition Mechanical room 122D with heating energy supplied from the building heating plant boiler
system. Each water heater tank is 960 gallons and is fitted with an electronic 3 -way valve actuator for
tank temperature control. Currently the water heater are controlled to produce 120°F and each is fitted
with two fractional horsepower bronze body circulation pumps for circulate water through the tank and
recirculation of hot water through the domestic hot water distribution system. At the time of this
inspection one of the water heaters was out of service for repairs. Prior reports noted the welded steel
supports under the water heaters have resulted in electrolysis corrosion and is a cause for ongoing
leaks. Due to the critical nature of reliable hot water production in an institutional facility, it is
recommended these units be considered for replacement. The existing domestic water circulation
pumps appear to be undersized for the connected hot water system, and are anticipated to require
upsizing to provide for adequate hot water circulation of all branch hot water piping. As part of the
recommendations for legionella control, effective circulation of all branch piping to reduce dead legs
and elevated hot water temperatures will be required. It is recommended that the current domestic
water heaters be evaluated if they are capable of maintaining the higher temperature and flow rates
required for legionella control. The anticipated future domestic hot water demands should be
considered when evaluating the existing water heaters. As part of the Laundry Renovation project, a
new indirect water heater using the boiler heating energy will be provided and installed in the 1968
boiler room 178 to replace the existing steam hot water generator.
Legionella control is a major concern for all modern healthcare facilities, development in standards for
mitigation of legionella growth have provided clear guidelines for system monitoring, management and
response. The FGI guidelines require provisions based on a risk management plan and note there are
several ways to treat potable water systems to kill legionella including hyperchlorination, elevated hot
water temperatures, ozone injection, metallic ions, and ultraviolet sanitization. Among these methods,
increasing the circulated domestic hot water temperature to 140°F is typically considered the easiest
option, however it carries the risk of scalding if precautions are not taken. Although not adopted as
code, ASHRAE recently published ASHRAE Standard 188-2018: Legionellosis Risk Management for
Building Water Systems. This standard lays out the elements for a Water Management Plan to analyze
the system, identify risks and control measures, and to implement monitoring and corrective actions.
Fundamental to a successful water management plan is a correctly designed and implemented domestic
hot water circulation system which limits the length of branch piping to fixtures and eliminates domestic
water "dead legs". Prior facility evaluation reports note the existence of many abandoned domestic
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water rough -ins in the 1968 addition from prior remodels. These dead leads pose significant risk and
should be eliminated as part of a domestic water piping replacement.
Domestic hot water circulation; FGI guidelines also require design of potable water distributions systems
to be under constant recirculation to provide continuous hot water at each outlet, and that non -
circulated piping cannot exceed 25 ft. The guidelines go on to discuss delivery of hot or tempered water
in a "reasonable' time, and provide tables for recommended maximum branch piping length based on
size/volume. Reviewing the 1968 domestic water system it appears that although occupancies have
changed, the overall partitions and fixture locations are near to the original installation. The original
domestic hot water system was designed in a loop, in general passing over all served fixtures limiting the
length of uncirculated hot water piping. As originally installed the 1968 domestic hot water circulation
met the current FGI requirements and approached the recommended guidelines for branch piping
length. The 1975 addition domestic hot water main and circulation loop is installed in the underground
utility tunnel and branch water piping is supplied underground to fixtures. Only the main is circulated,
all the branch pipes are uncirculated and many exceed the 25' maximum length requirement. Lastly, the
1997 construction was reviewed for compliance to FGI requirements, and although hot water circulation
lines are installed to circulate the mains, there are many branch lines which exceed the 25' maximum,
and generally line lengths to not meet their recommendations for delivery of hot water in a
"reasonable" time. Example locations of this condition are the inpatient pods on the 3rd floor, fixtures
located on the perimeter walls typically appear to exceed maximum uncirculated line length. It is our
opinion that addressing the domestic water circulation systems to meet FGI maximum lengths and
develop a Water Management Plan for legionella control per ASHRAE standards is an infection control
concern and should be a priority for the facility to address. Domestic hot water branch piping
circulation should be addressed to meet FGI guidelines. It is recommended that NSF 61 compliant
pressure independent flow control valves be utilized. These valves do not require re -balancing and will
ensure constant flow rate is maintained regardless of system changes or future remodels. This will
provide for quick access to hot water at fixtures, and help mitigate legionella risks.
Deficiencies:
• 5a.1-1: Replace 1968 and 1975 Domestic Water Piping
o Deficiency: Piping is beyond expected service life.
o Remedy: Replace domestic water piping system with in its entirety utilizing NSF 61
certified low lead fittings and valves as part of future interior renovations.
• 5a.1-2: Install Seismic Restraints for a Critical Facility on Nonstructural Elements.
o Deficiency: Domestic water piping does not appear to be seismically restrained.
o Remedy: Review and design for ASCE-07 seismic supporting of new piping systems and
existing piping in areas of renovation.
• 5a.1-3: Provide 1968, 1975 & 1997 Domestic Water Intertie
o Deficiency: Two separate water service to the facility may result in potential downtime
due to an underground domestic water piping failure at one service.
o Remedy: Water main from the service entrance in the 1997 addition should be
extended to back feed the 1968 and 1975 portions of the facility.
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• 5a.1-4: Replace Domestic Hot Water Generators
o Deficiency: Water heaters have history of leaks, prior reports of electrolysis corrosion
and may not have capacity for 140"F hot water generation for legionella control.
o Remedy: Evaluate the capacity of the domestic hot water generators to meet projected
demands of the facility hot water at 140°F and schedule for replacement.
5a.1-5: Develop Water Management Plan for Legionella
o Deficiency: The FGI guidelines require provision based on a risk management plan for
Legionella.
o Remedy: Recommend performing a risk management study of the domestic water
system and development of a water management program for Legionellosis for
monitoring, testing and response.
5a.1-6: Correct Domestic Hot Water Maximum Branch Piping Length:
o Deficiency: Domestic hot water circulation systems do not meet FGI maximum branch
piping lengths in the 1975 and 1997 additions.
o Remedy: Revise the domestic hot water circulation systems to meet FGI minimum
branch piping lengths. This work will be part of an overall domestic water piping
replacement in the 1968 and 1975 addition, and targeted addition of hot water
circulation lines to the 1997 addition where not in compliance to guidelines. Work
would include the provision of new larger domestic water circulation pumps and use of
pressure independent "flow control" valves.
• 5a.1-7: Demolish Dead Leg Domestic Water Branch Piping
o Deficiency: "Dead leg" piping remains from demolished fixtures in the 1968 portion of
the facility. Piping poses a risk for leaks and bacterial growth.
o Remedy: Remove existing abandoned domestic water dead leg piping remaining from
demolished fixtures in the 1968 portion of the facility. This should be included in a
piping renovation of the overall area.
5a.1-8: Demolish Abandoned Dental Water System
o Deficiency: Equipment remains out of service from prior dental department. Piping
poses a risk for leaks and bacterial growth.
o Remedy: Demolish abandoned dental water branch piping and backflow devices back to
mains.
• 5a.1-9: Correct Piping Identification at Boiler Expansion Tank
o Deficiency: Piping incorrectly labeled into boiler expansion tank as Cold Water.
o Remedy: Correct piping identification label to boiler expansion tank.
5a.2 Sanitary Service
General Description/Condition: Two sanitary sewer mains serve the combined facility, a 6" main drains
to the west which is fed by a 5" gravity drain from the 1968 structure and a 4" gravity drain from the
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1975 addition. A new 8" main drains to the south of the facility which receives the gravity drainage from
a 6" sewer line from the 1997 addition.
The use of seismic restraints were not apparent on the sanitary sewer and vent systems above ceiling.
As sanitary systems are replaced, or areas are renovated the piping should be supported per the
requirements of IBC and ASCE 07 -Chap 13 for seismic design of non-structural elements in a critical
facility.
Acid waste sewer piping is installed serving the laboratory, and the 1997 addition 2nd floor radiology
department. We understand the acid waste piping serving radiology remains from a film processing
area which has subsequently been removed during renovation. Acid waste piping serving this area is
not required, but has no negative impact on the facility.
Current facilities staff did not note any current issues with the existing sanitary service, and to all
appearances the facility sanitary piping is performing satisfactorily. Of concern is the age of the 1968
underground waste piping, and to some extent the 1975 addition underground piping. The prior 2005
facility mechanical evaluation report noted the sanitary system serving these portions of the building
had become maintenance prone.
The sanitary sewer system serving the 1968 and 1975 portions of the building have reached the end of
their expected useful lives and are recommended to be replaced or serviced to renew the system to
operate successfully for the next 30 year life cycle. I is recommended that the sanitary sewer piping be
scoped and evaluated for issues such as corrosion, negative slope, leaks and intrusions. Based on this
input the piping could be evaluated for service, repair or replacement. A potential solution to renew the
existing piping is to reline the piping with an epoxy coating liner or similar renewal system. As part of a
major facility renewal project the existing underground piping size should be reviewed for conformance
to current plumbing codes with respect to fixture counts and future anticipated loads.
A noted deficiency and a reoccurring comment from prior facility reports is the lack of a sump pump in
the 1975 below grade air tunnel. As part of a ventilation systems upgrade in this area, a sump pump
capable of discharging water accumulation due to a burst pipe or sprinkler piping discharge is
recommended to ensure the new equipment can be accessed and maintained in the event of a piping
failure or fire system discharge.
Deficiencies:
• 5a.2-1: Evaluate Options for Sewer Piping Renewal
o Deficiency: Existing sewer piping is beyond its median service life and requires
inspection and potential options for renewal.
o Remedy: Scope the 1968/1975 underfloor waste piping for corrosion, slope, intrusion
and other indication of failure. Evaluate video and existing plans in conjunction with
vendor for feasibility of re -coating the system.
• 5a.2-2: Install Seismic Restraints for a Critical Facility on Nonstructural Elements.
o Deficiency: Sanitary sewer and vent piping does not appear to be seismically restrained.
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o Remedy: Review and design for ASCE-07 seismic supporting of new piping systems and
existing piping in areas of renovation.
• 5a.2-3: Replace Existing Sanitary Piping in the 1968 and 1975 Portions of the Facility
o Deficiency: Where portions of the facility sanitary piping are shown to be unserviceable
and not an option for re -coating, piping will need to be replaced.
o Remedy: Replace existing underground piping serving the 1968 and 1975 portions of
the facility as part of a major renewal project.
5a.2-4: Add Sump Pump in 1975 Addition Ventilation Tunnel
o Deficiency: No sump pumps are installed in in 1975 addition underfloor ventilation
tunnel. Add sump and dewatering pump to sanitary sewer.
o Remedy: Add sump and dewatering pump to discharge to sanitary sewer.
5a.3 Roof Drainaee
General Description/Condition: The older portions of the building (68' and 1975) are single story flat
roof construction, served with primary roof drains draining to a 10" storm drain main exiting the facility
to the south which appears to daylight to a swale south of the parking lot. Overflow protection is
provided with roof scuppers which are typically not desirable architecturally. It is recommended as part
of a roofing replacement that these portions of the building be provided with a conventional overflow
rain leader system, run independently to discharge to the surface. As part of this work it is also
recommended that the underground storm drainage system be provided with an overflow outlet
installed at the perimeter of the building, which will allow rain water to discharge to the surface in the
event that the underground system experiences a freezup.
The use of seismic restraints were not apparent on the rain leader piping systems above ceiling. As rain
leaders are repaired, added or areas are renovated the piping should be supported per the
requirements of IBC and ASCE 07 -Chap 13 for seismic design of non-structural elements in a critical
facility.
The 1997 addition typically has standing seam sloped roofs and drains to surface. The front patient
entrance canopy was noted to have a gutter system which drains to the surface. Also included in the
1997 construction is a single story wing which is dedicated to mechanical/electrical spaces and
infrastructure. This portion of the building was provided with conventional primary and secondary roof
drainage with a 4" storm drain outlet to the north. Prior reports note this outlet drains to a storm drain
manhole below the electrical generator room, however this could not be verified.
The electrical generation room was not provided with a conventional plumbed roof drain system, and
relies on primary and overflow roof scuppers draining to the west. As any major renovation or roof
replacement, this room should be fit with conventional primary and secondary roof drains and tied into
the underground storm drain system.
Deficiencies:
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• 5a.3-1: Evaluate Options for Rainleader Piping Renewal
o Deficiency: Existing rain leader is beyond its median service life and requires inspection
and potential options for renewal.
o Remedy: Scope the 1968/1975 above floor and under floor rain leader piping for
corrosion, slope, intrusion and other indication of failure. Evaluate video and existing
plans in conjunction with a vendor for feasibility of re -coating the system.
• 5a.3-2: Install Seismic Restraints for a Critical Facility on Nonstructural Elements.
o Deficiency: Rain leader piping does not appear to be seismically restrained.
o Remedy: Review and design for ASCE-07 seismic supporting of new piping systems and
existing piping in areas of renovation.
• 5a.3-3: Provide Code Compliant Overflow Roof Drains 1968 & 1975 Structures
o Deficiency: Existing roofs have primary drain system only, overflow is provided by roof
scuppers which are generally not desirable architecturally. The overflow scuppers may
be demolished if not desired.
o Remedy: Evaluate current flat roof systems and piping sizing for conformance to
current codes. Install conventional plumbed overflow drains on the 1968 & 1975
structures to drain to the surface through an independent overflow piping system.
5a.3-4: Provide Storm Drain Main Relief Scuppers on 1968 and 1997 Drainages
o Deficiency: No overflow line exists on the existing storm drain mains to allow discharge
in the event of storm main blockage or freezing.
o Remedy: Install an overflow line branch off of the underground storm drain main where
it exits the building to provide an outlet if the underground system were to freeze or
otherwise obstructed. Applies to the 10" storm drain main existing to the south of the
original construction, and the 4" storm drain serving the 1997 single story flat roof
construction.
• 5a.3-5: Install Plumbed Primary/Secondary Roof Drains on Generator Room 123C
o Deficiency: The generator room flat roof drainage is by roof scuppers only.
o Remedy: Provide new primary/secondary roof drains to storm drain system below
grade. The primary and overflow roof scuppers may be demolished if not desired.
5a.4 Kitchen Plumbing Systems; Water, and Sanitary Sewer
General Description/Condition: Access was limited to the commercial kitchen during the time of this
site investigation and a detailed review of the plumbing systems was not performed. A partial remodel
has occurred in the kitchen since originally constructed, however it appears some fixtures and aspects of
this installation are over 40 years old it is recommended that the suitability of the current layout be
reviewed. The kitchen should be redesigned for renovation to meet the evolving dietary needs of the
facility for the next life cycle of the facility.
It was noted that the existing recessed steel tank grease interceptor and surrounding floor sinks were
visibly corroded and should be replaced as a preventative measure. Similar to the recommendations
for the 1968/1975 areas in general, the sanitary sewer piping should be scoped and considered for re -
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lining. As an interim measure, steam jetting of the undergrounds system may offset backups due to
grease buildup.
The 180'F domestic hot water currently supplied from the 1968 mechanical room 178A will be
demolished as part of the 2018 Laundry Renovation project, and the kitchen will be supplied with 120°F
from the central domestic hot water system. Existing electric booster heaters sill provide sanitization at
the commercial dish washer and three basin sink. Similar to the recommendations from part 5a.1, the
hot water branch line to the kitchen should be circulated to meet FGI guidelines and for legionella
control. As part of the Laundry Renovation project or as part of a larger facility evaluation, this
potentially uncirculated piping will need to be addressed.
Deficiencies:
• 5a.4-1: Review Kitchen for Future Dietary Needs & Ageing Equipment
o Deficiency: Aspects of kitchen equipment, installation and layout are over 40 years old.
The individual fixtures and overall layout needs to be reviewed.
o Remedy: Review and redesign the existing kitchen installation with goals to replace
ageing equipment and to meet the future dietary needs based on facility operations
feedback.
• 5a.4-2: Replace Grease -Interceptor and Corroded Floor Sinks
o Deficiency: The grease interceptor and adjacent floor sinks are visibly corroded.
o Remedy: Replace the existing grease interceptor and floor sinks. This work may be
performed in conjunction with a Kitchen remodel or sanitary sewer piping replacement
project.
5a.5 Plumbine fixtures
General Description/Condition: Individual rooms plumbing fixtures were not evaluated for
conformance to codes or wear, as typically plumbing fixtures will be updated based on age and code
compliance as renovations occur for programming or occupancies changes. As noted in prior reports
the restrooms should be reviewed for ADA compliance and remodeled as required to conform to
current codes.
All new fixtures are required to be NSF 61 low lead compliant. Renovations on the 1968 and1975
portions of the facility should replace existing fixtures with new as part of any area renovation. A few
re -occurring fixture issues were noted as follows.
The exterior frost proof hose bibbs on the 1968 and 1975 areas of the facility are not provided with
vacuum breakers as required per current codes for cross contamination control. These should be
replaced with code compliant fixtures with vacuum breakers.
The 1997 facility had multiple occurrences of wall hung water closets which were supported by an
aftermarket foot installed under the bowl of the fixture. It is our understanding that the water closet
wall hangers have failed and required stands to reduce movement. Although this modification is not in
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violation of plumbing codes, the foot below the bowl creates an issue for cleaning and infection control.
It is recommended that these failed carriers be replaced with new 500 Ib rated carriers.
No ASSE 1070 point of use mixing valves were noted to be installed in the facility. Per UPC
requirements, all public use lavatories shall be limited to a maximum temperature of 120°F by a listed
temperature control device. As a part of a water management plan for legionella control it is
recommended that all publically accessible fixtures be fit with listed temperature limiting devices
allowing the domestic hot system to be elevated to 140 °F and reduce the risk of scalding occupants.
From prior facility evaluation reports it was recommended that a comprehensive risk assessment survey
for placement of emergency eyewash and shower locations be performed. It is our understanding that
this survey has been completed and deficiencies in this category are being addressed. A noted
deficiency in this category is the absence of a dedicated emergency shower complete with a hazardous
waste containment tank located in the ambulance bay. It is recommended that the ambulance bay
emergency shower be retrofit with a hazardous waste containment tank isolate any hazardous waste
from the domestic sanitary system.
Throughout the 1968 and 1975 portions of the facility most drinking fountains have been tagged out of
service and valved off. It was noted by facilities that many units had been scavenged for parts to repair
others. An occupancy study should be performed and the existing units be repaired or replaced where
required by code. Newly located fixtures should be provided where required by the occupancy study.
Deficiencies:
• 5a.5-1: Review ADA Restroom Accessibility
o Deficiency: It is noted that many restrooms do not meet current ADA guidelines for
accessibility.
o Remedy: Perform a study of the existing restrooms for ADA clearances and revise
restrooms to meet current code requirements.
• 5a.5-2: Add Vacuum Breakers to Exterior Hose Bibbs
o Deficiency: Exterior hose bibbs on 1968 and 1975 portions of the building are not
equipped with vacuum breakers for cross contamination control.
o Remedy: Replace existing exterior frost -proof hose bibbs in with new equipped with
vacuum breakers.
• 5a.5-3: Replace Failed Water Closet Wall Carriers
o Deficiency: Many wall carriers for water closets have failed, requiring aftermarket
supporting legs to be installed.
o Remedy: Replace failed water closet wall carriers with 500 Ib wall carriers.
• 5a.5-4: Add Thermostatic Mixing Valves to Fixtures
o Deficiency: Plumbing code requires ASSE 1070 thermostatic tempering valves to all
publically accessible lavatories. Thermostatic tempering valves may also be required
for legionella control measures to avoid patient scalding at all publically accessible
fixtures.
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o Remedy: Add ASSE 1070 thermostatic tempering valves to all fixtures accessible by
patients and the public including lavatories, patient room sinks and showers for
protection against scalding during periods of legionella control elevated water
temperature.
• 5a.5-5: Install Hazardous Waste Containment to EMS Bay Shower
o Deficiency: The emergency vehicle bay is not fit with a containment tank to isolate any
hazardous waste from the domestic sanitary system.
o Remedy: Add an emergency shower with containment tank to decontamination room
in 1997 addition, emergency vehicle bay.
5a.5-6: Recommission Drinking Fountains
o Deficiency: Many drinking fountains in the 1968 and 1975 portions of the facility have
been tagged out of service.
o Remedy: Confirm required drinking fountain locations in the 1968 and 1975 addition
based on occupancy, and place existing drinking fountains back in service where
required. Replace, repair or provide new fixtures as required.
5a.6 Fuel Systems; Fuel oil and Propane
General Description/Condition: Two exterior fuel tanks currently serve the facility, a 3000 gallon tank
supplying the emergency generators and a 5,000 gallon tank serving the boilers. Both are above ground
tanks installed within a single containment dike to the north of the laundry room. The 3000 gallon tank
was original to the 1975 installation, is an older style double wall tank which was re -located to the dike
in 1992. The boiler tank was provided new in 1992 and is a standard a double wall tank. Underground
fuel oil supply and return piping is routed to daytanks in the emergency generators room 123C,
mechanical room 123 and mechanical room 178.
Exterior tanks condition and deficiencies:
• Tank condition: The tanks appear to have been repainted in the recent past, but are beginning
to show significant exterior oxidization, most notably at fasteners and welds. In general the
overall exterior condition of the tanks is good.
• 5,000 gallon tank accessories: The tank has primary and secondary tank vents, primary and
secondary tank emergency vent manways, a 4" NTP fill port, a W supply tapping with vacuum
breaker valve and %" and fuel oil return tapping. Notable omissions typical of a modern above
ground fuel oil tank installation are a manual fill containment sump with fuel oil high level
shutoff valve, audible overfill alarm, visual liquid level indicator, and interstitial liquid indicator.
The emergency vents with long bolts are intended to lift up under pressure, however they are
corroded and not reliable for service. This manway style of emergency vent is typically no
longer used on exterior tanks due to amount of maintenance required for continued
functionality, emergency vents should be provided as corrosion resistant weighted caps.
• 3,000 gallon tank accessories: The tank has primary and secondary tank vents, a primary tank
emergency vent manway, a 3" NTP fill port, a %" supply tapping with vacuum breaker valve and
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%" and fuel oil return tapping. Code deficiencies include the absence of a secondary
containment emergency vent, absence of a low fuel sensing switch, and a provision to
remediate stale fuel as this tank serves as Emergency Power System (EPS). Similar to the 5,000
gallon tank omissions are manual fill containment sump with fuel oil high level shutoff valve,
audible overfill alarm, visual liquid level indicator, and interstitial liquid indicator are
recommended. New emergency vents should be provided as corrosion resistant weighted caps.
• Tank size: The existing fuel oil tanks were installed prior to the 1997 addition, and were
connected to the new boiler room and generators as a retrofit. No complaints were received
from the facilities operators regarding the boiler fuel oil tank size, and it is assumed the facilities
have adequate access to truck filling to meet their operational needs. NFPA 110 and NFPA 99 no
longer direct a minimum length of time the EPS is required to run at load, however NFPA 110
Annex A4.2 states that an level 1 EPS in a seismic design category D "should be capable of a
minimum 96 hours of operation without refueling if it is determined at EPS operation is
necessary for this period." Although this code reference is ambiguous, it is a generally accepted
practice to provide a minimum of 96 hours of onsite storage. At full load of one engine the
anticipated a 96 hour fuel supply would be equivalent to 3600 gallons of fuel. It is
recommended that this tank be replaced with a modern tank complete with code required
safeties sized for 96 hours of fuel supply.
• Piping: As noted above the existing fuel oil tank installation was extended to serve the new
1997 facilities and infrastructure. The quality of work when re -piping these tanks was poor,
resulting in multiple materials of piping material, unsupported piping and irregular routing. The
double wall underground piping to the 1968 building appears to be original to the tank
installation and appears to be copper piping installed in an ABS containment pipe. There are
four underground lines to the 1968 building, two are abandoned remaining from the original
generator installation, and two are currently in service supplying the steam boilers. It is
understood that these lines will be purged and capped concurrent with the laundry renovation
and associated steam boiler demolition. The underground piping to the 1997 addition is
"Geoflex" double wall piping, which is no longer in production and was eventually sold and re-
designed by OPW. This piping system has a history of issues with brittleness at low temperature
and leaks with the secondary containment systems and terminations. This is evidenced by the
apparent failure of the fuel oil supply piping to the boiler daytank in room 123 which has been
abandoned, capped and replaced with a new run of piping routed in an PVC containment pipe.
It is recommended that this existing and replacement underground fuel oil piping be replaced to
avoid future underground fuel leaks.
Interior fuel oil systems include an antiquated fuel oil daytank in the 1968 addition mechanical room
178A which is slated to be demolished with the laundry room remodel, two Pryco daytanks in the
generator room 123C, and a Simplex daytank with remote return pump in the mechanical room 123 in
the 1997 addition. The daytanks serving the 1997 addition appear to be functional and in good working
condition, however they are nearing their accepted service life and should be considered for
replacement in the next five years. New daytanks or significant renovation of the daytanks should be
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certified for a seismic event and include seismic design and supports per the requirements of IBC/ASCE
07.
Interior fuel piping consists of supply and return piping interconnects between the generator daytanks,
fuel oil supply and return pump, and the generators as well as supply and return fuel oil interconnects
between the boiler daytank and the three fuel oil boilers. No fuel oil meter is was apparent in the
generator room, and new electronic meters with local registers tied in to the building automation
system are recommended on the supply and return piping to each daytank for energy monitoring.
A 250 gallon propane tank is installed on the north side of boiler room 123 in the 1997 addition serving
the hot water boilers pilot light function. No issues were noted with this system. Propane systems
associated with the 1968 steam boilers are slated for demolition.
It is understood that a new 1,000 gallon propane tank storage and distribution system will be installed
with the Laundry renovations to provide heating energy to the dryers. As part of the recommended
heating system upgrades, new dual fuel boilers may be implemented requiring a backup propane
source. It is recommended that additional propane tanks may be provided adjacent to this installation
or the laundry propane tanks may be oversized to function as a backup fuel source for the future dual
fuel heating plant boilers.
Deficiencies:
• 5a.6-1: Replace Emergency Generator Exterior Fuel Oil Tank.
o Deficiency: The existing fuel oil tank is beyond its expected service life, is missing
standard safety accessories and is undersized for recommended minimum generator
runtime. Tank piping is not sufficiently supported and of mixed materials.
o Remedy: Demolish the 3,000 gallon fuel oil tank serving the emergency generators and
replaced with a new double wall tank and accessories sized for 96 hours of emergency
power system operation and re -piped to the facility generators.
• 5a.6-2: Rehabilitate Boiler Exterior Fuel Oil Tank
o Deficiency: The existing boiler fuel oil tank shows significant corrosion and is missing
standard safety accessories. Tank piping is not sufficiently supported and of mixed
materials.
o Remedy: The 5,000 gallon tank should be stripped, repainted, refit with new
penetrations and tanks safety accessories and re -piped to the facility boilers.
• 5a.6-3: Replace Double Wall Fuel Oil Containment Piping
o Deficiency: The underground double wall piping systems (Geoflex) to the generators
and boilers has known issues with leaks, and has partially failed/been abandoned
underground. Underground piping to the steam boilers will no longer be required once
the steam boilers are demolished as part of the Laundry Renovations.
o Remedy: The underground piping to the 1968 addition should be demolished to the
fullest extent possible, purged of all fuel and capped once the steam boilers are
removed. In-service and abandoned Geoflex underground double wall containment
piping and the single replacement fuel oil return piping in PVC containment pipe should
be demolished to the fullest extent possible, purged of all fuel and capped. New listed
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underground double wall containment piping with low point sumps and hydrocarbon
detection should be installed serving the emergency power system and boiler day
tanks.
• 5a.6-4: Provide for Future Dual Fuel Boiler Propane Storage Needs
o Deficiency: New replacement boilers are recommended to be dual fuel, no existing
propane storage exists to supply this dual fuel system.
o Remedy: Investigate upsizing the new propane tanks provided as part of the Laundry
Renovation project to extend the propane service to new dual fuel boilers as a backup
heating source during the event of a fuel oil service outage.
• 5a.6-5: Replace Fuel Oil Day Tanks
o Deficiency: Fuel oil day tanks are nearing the end of their anticipated median service
life.
o Remedy: Fuel oil day tanks in the generator room 123C and boiler room 123 should be
replaced in the next 5 years. New tanks should be certified and restrained for a seismic
event.
• 5a.6-6: Provide Electric Metering of Fuel Oil Consumption
o Deficiency: Fuel oil metering is by mechanical totalizing meters only.
o Remedy: New digital fuel oil meters should be installed on supply and return piping to
each day tank for energy use monitoring at a direct digital control (DDC) system.
5a.7 Medical Gas Systems
General Description/Condition: Distributed medical gas and air systems to the facility are oxygen,
nitrous oxide, nitrogen, medical air, and medical vacuum. The medical air and medical vacuum source
equipment and systems are located in the utility wing of the 1997 addition mechanical room 123,
oxygen, nitrous oxide, and nitrogen sources are located in the adjacent oxygen storage room 124. The
oxygen central supply system is sourced by both an auto -change over cylinder manifold and an oxygen
generator (aka oxygen concentrator) packaged system. An ongoing deficiency with the distribution
system is the Nitrogen system, which is understood to have a pervasive leak and was decommissioned in
2017. It was not clear if this system was intended to be repaired; however if this system is to be taken
permanently out of service, it is anticipated the use of portable nitrogen bottles would be employed
where required. Recent medical gas inspections noted that monitoring of the medical vacuum at the
nursery suite is omitted. At the time of this visit no further major deficiencies were noted with the
existing medical gas piping distribution system and it appears to be installed per current 2012 NFPA 99
requirements. Extension of the medical gas systems to specific areas of facility to meet occupancy or
patient needs was not addressed as part of this survey and is assumed will be addressed as part of
future occupancy changes or renovation projects. A general observation is the medical gas auto change
over manifolds were in poor shape including missing cowlings, fasteners and bearing residue from local
concrete saw cutting operations. As a pre-emptive maintenance measure, a full rehabilitation service
or replacement of the Oxygen, Nitrous Oxide and Nitrogen manifolds, controls and alarms should be
considered as part of the future facility infrastructure upgrades.
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The medical air compressor is a Medaes model Relisys C33035 modular unit consisting of a receiver
tank, duplex dryer and duplex 10 horsepower compressors installed on individual equipment pads. This
system was installed with the 1997 addition. The typical service life of a reciprocating compressor is 20
years, although this unit appears to be in good operating condition this equipment should be scheduled
for replacement in the near future. Recent medical gas inspections indicate the equipment is up to
NFPA 99-2005 standards. Noted code exceptions include lag compressor alarm, dewpoint alarm, carbon
monoxide alarms have omitted from the master alarm and do not activate upon loss of power. The
updated 2015/2018 standards appears to align closely with the requirements of the 2005 edition of
NFPA 99 for medical air, and it is not anticipated that significant exceptions will be noted when reviewed
to these standards.
The medical vacuum pump is a Powerex model VPD10044K1HT horizontal tank assembly with duplex 10
horsepower pumps. This unit serves both medical vacuum and WAGD and was replaced with new
equipment in 2017. Although the compressors and controls were installed new, the original receiver
tank was re -used. It is recommended that the receiver tank be replaced to ensure the new equipment
package does not experience premature failure due to issues with the tank. Recent medical equipment
inspections indicate this equipment is up to NFPA 99-2005 standards with the exception of a lack of
isolation on the exhaust line and the local alarm does not communicate with the master alarm. The
updated 2012/2015 standards appears to align closely with the requirements of the 2005 edition of
NFPA 99 for medical vacuum, and it is not anticipated that significant exceptions will be noted when
reviewed to updated codes.
It is understood that the existing Western Innovation master alarm panels located in the maintenance
office 119A and the main entrance reception office 206 will be replaced with new master alarm panels
utilizing wireless communication as allowed by updates to NFPA 99 2015. It is assumed the new master
alarm panels will resolve the noted exceptions for required source equipment alarm signals. It was
unclear if the new master alarm panel installation will include the installation of new addressable
detectors, addressable detectors are recommended to be installed. In addition to the alarms noted in
the medical gas inspection reports, specific alarms will be required for the oxygen central supply
concentrator, refer to section following on NFPA 99 2018 requirements for oxygen central supply
concentrators.
The Area Alarm Panels are of a similar make and model as the master alarm panels, as this system is
over 20 years old, it is recommended that the area alarms and detectors also be scheduled for
replacement as part of a facilities infrastructure upgrades project.
Oxygen central supply concentrators: The facility utilizes an OGSI brand oxygen generation packaged
skid to produce, compress, monitor and supply 93% oxygen to the piped oxygen distribution system.
This oxygen generation system is located in room 124 oxygen storage with the Oxygen, Nitrous Oxide
and Nitrogen supply manifolds and a small amount of full and empty cylinder storage. The standards for
installation, operation and monitoring of this type of system had previously been unaddressed by NFPA
and only recently has use of this system been included in the 2018 update. The 2018 code does allow
for an oxygen concentrator to be directly piped to supply the central oxygen distribution system in
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fashion that is currently being employed at the facility, although the 2018 NFPA 99 is not currently
adopted by the State of Alaska. Following are excerpts of code references to items which may be code
deficiencies per the requirements of this latest standard. This is not intended to be a complete list of
exceptions, and not all items are necessarily current violations of the standard as these exceptions are
based on limited photo documentation of the installation. A full evaluation of the existing system
conformance to this revised standard should be performed as part of a code upgrade project.
• 2018 NFPA 99 5.1.3.3.3: Room 124 is ventilated per the requirements of oxygen cylinder
storage, new standards requires the room to be ventilated to prevent accumulation of heat.
Rooms containing oxygen central supply systems that do not have the purge gas vented to the
outdoors required oxygen monitors with alarm indicators at the entrances to the room that will
indicate ambient oxygen levels.
• 2018 NFPA 99 5.1.3.9.2 (4): Isolation and automatic check valves are required to isolate the
oxygen central supply systems from each other, (oxygen concentrator and oxygen auto
switchover manifold).
• 2018 NFPA 99 5.1.3.9.2 (5): A pressure relief valve is required on the source side of the oxygen
concentrator isolation valve.
• 2018 NFPA 99 5.1.3.9.2 (7): A pressure relief valve is required on the common line between the
sources and the line pressure controls.
• 2018 NFPA 99 5.1.3.9.2 (9): A gauge and switch or sensor shall be located between the three
sources and the line pressure controls to monitor the pressure feeding the line pressure
controls.
• 2018 NFPA 99 5.1.3.9.2 (10): An oxygen concentration monitor located on the patient side of the
line pressure controls and on the source side of the source valve with a line check shall be
provided which outputs to local and master alarms.
• 2018 NFPA 99 5.1.3.9.2 (10): An auxiliary source connection shall be provided.
• 2018 NFPA 99 5.1.3.9.2 (14): The oxygen concentrator shall be on the essential electrical system.
• 2018 NFPA 99 5.1.3.9.3 (1): When the primary (oxygen concentrator) is in operation the
secondary supply shall be prevented from supplying the system.
• 2018 NFPA 99 5.1.3.9.3 (2): Automatic activation of the secondary supply source shall be
available if the primary source is not able to maintain pressure or concentration of oxygen.
• 2018 NFPA 99 5.1.3.9.4: Local and master operating alarms and local signals/indication for
activation, automatic isolation, monitoring requirements.
• An outstanding exception to 2012 NFPA 99 that was not addressed with the 2018 update is the
requirement that oxygen generation system compressors should not be installed in the same
room as the gas cylinder auto switch over manifolds or gas cylinder storage per the
requirements of 2015 NFPA 5.1.3.3.4.2 and 5.1.5.5.11.1 (2).
Deficiencies:
• 5a.7-1: Repair Nitrogen Leaks or Demolish Nitrogen Distribution
o Deficiency: Nitrogen distribution system or auto changeover manifold has pervasive
leaks.
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o Remedy: Repair, replace or demolish the nitrogen auto changeover manifold and
repair or demolish distribution piping. If system is demolished, provide means for local
tank supply at existing nitrogen outlet terminals.
• 5a.7-2: Refurbish Oxygen, Nitrous Oxide and Nitrogen Manifolds
o Deficiency: Oxygen, nitrous oxide and nitrogen gas auto changeover manifolds
appeared to be in poor repair, dusty, missing enclosures.
o Remedy: Rehabilitate or replace auto changeover manifolds to ensure continued
reliable operation including new alarms and controls.
• 5a.7-3: Revise Oxygen Generator Connection to Distribution per 2018 NFPA 99 Requirements
o Deficiency: The operation and direct connection of an oxygen concentrator (generator)
to the oxygen distribution system has been addressed in 2018 NFPA 99, previously no
guidelines existed.
o Remedy: Review the current oxygen concentration system connection to the central
distribution system and revise per the requirements of 2018 NFPA 99.
• 5a.7-4: Replace or Remanufacturer Medical Air Compressor Package.
o Deficiency: The medical air compressor is nearing the end of its anticipated service life.
o Remedy: Replace or remanufacturer the medical air compressor package as a
preventative maintenance item, confirm sizing and selection meet anticipated futures
loads. New package should be certified and restrained for a seismic event.
Recommended within the next 5 years.
• 5a.7-5: Install Medical Vacuum Pump Receiver Tank
o Deficiency: The medical vacuum pump was recently replaced, however the new
receiver tank was not installed and may fail prematurely.
o Remedy: Install new medical vacuum horizontal receiver tank provided as part of new
vacuum package. Confirm package is restrained for a seismic event.
• 5a.7-6: Replace Master Alarm Panels Analog Detectors
o Deficiency: The existing master alarm panels are an older model utilizing analog
detector signals and have limited expansion capacity. New digital and wireless master
alarm panels are being installed, however the old analog detectors appear to be
planned for reuse.
o Remedy: For system reliability, it is recommended the detectors be replaced. Integrate
new lag alarm, dewpoint alarm, carbon monoxide alarms with new addressable
detectors as noted by medical gas inspector.
• 5a.7-7: Replace Area Alarm Panels and Analog Detectors
o Deficiency: The area alarm panels are an older model utilizing analog detector signals
and have limited expansion capacity.
o Remedy: Replacement of existing area alarm panels with new digital and wireless
models to match new master alarm panels is recommended. Replace existing detectors
with new addressable detectors as a preventative maintenance measure. Provide and
connect new vacuum detector at the nursery suite to new area alarm panel.
Recommended within the next 5 years.
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5. Mechanical Assessment — b. Heating, Cooling & Ventilation
5b.1 Heatine Plant Svstem
General Description/Condition: The facility heating energy is provided by three identical Burnham fire
tube boilers with industrial combustion fuel oil burners. These boilers, associated pumps and controls
were installed with the 1997 addition in the single story west wing mechanical room 123. The burners
are fully modulating, are equipped with a propane start/pilot light function and have an output capacity
of 4,184 thousand BTU/H (MBH). Due to the combustion properties of fuel oil, there have been no
significant advancements in fuel oil boiler technology and the installed boilers are as efficient as those
currently available on the market. At just over 20 years old these boilers are within their expected
median service life and with proper maintenance can continue to provide reliable heating to the facility
for the near future. As the boilers begin to show signs of wear such as increased flue gas temperatures,
poor combustion efficiencies or leaks they should be slated for replacement.
As part of the recommended direct digital control upgrades of the facility, it is recommended that the
boilers and associated pumping systems be retrofit with new controls to permit staging of the
equipment to match the changing heating load of the facility. As part of this controls upgrade, the boiler
burners should be interlocked with boiler shutdown switches installed at the exits to the boiler room per
the requirements of CSD -1 boiler control and safety requirements.
From prior reports it is understood that during summer and shoulder heating seasons a single boiler
typically operates to meet load. During peak heating season, two boilers operate in conjunction to meet
the load, leaving at all times a backup boiler available. Prior to adding significant new load to the
system, such as drastically increasing the amount of outside air provided to the facility or constructing a
new building addition, the boiler plant loading profile should be reviewed. Please note that the
available space originally designed in this room for a 4th boiler is occupied by domestic water service
filter tanks. As the boilers age and become due for replacement, it is recommended that the option of
providing two smaller boilers in lieu of a single larger boiler for base loading and improved load
matching be considered. Dual fuel boilers are recommended with propane backup to ensure continued
operation in the event of fuel oil supply disruption.
The boiler flues are stainless steel double wall construction and are routed exposed to the exterior
across the 1997 single story roof and up the exterior wall to terminate above the 3rd floor roofline.
There are two boiler flues for three boilers, each stack is assumed to be sized for the full load operation
of two boilers. Boiler 1 & 2 on the east side of the mechanical room share one flue, and Boiler 3 has a
dedicated flue with blanked off tee for future connection. Due to the relatively light loading of the
boilers, and Boiler 3 being connected to a flue designed for two boilers the flue gas velocity is likely
below the recommended values. This low flue gas velocity coupled with the extensive length of exposed
boiler flue above the roof is potentially causing the flue gasses to condense within the stack and at the
exhaust termination during the winter season. It is recommended that during a low load period, one of
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the boiler flues be disassembled at the base of the riser and inspected for signs of flue gas condensation
and corrosion.
There is significant discoloration of the building siding where the flues are supported in the vertical to
terminate above the roof. It appears the flue steel channel supports galvanized coating has failed and is
experiencing significant oxidation corrosion. These supports should be replaced with stainless
supporting structure or other materials similarly suited for exterior installation and corrosion resistance.
It is possible the premature failure of the steel channel galvanized layer is due to acidic condensing flue
gases from the boilers which may be running down the exterior of the flue and damaging the
galvanization layer. This is further supported by the appearance of the chrome exterior of the vertical
portion of the flues which is noticeably tarnished when compared to the horizontal runs which would
not be in contact with the acidic flue gas condensate.
If further indication that flue gas condensation is occurring the corrosive impacts to the flue and boiler
heat exchangers will need to be investigated for potential premature failure of the equipment. A
potential corrective action would be replacement of the combined flues with individual risers each sized
for a single boiler and enclosing the stacks within an insulated chase to keep the flue gas temperatures
above the condensation point.
Deficiencies:
• 5b.1-1: Replace Single Boiler with Two Smaller Boilers for Improved Load Matching
o Deficiency: Larger fuel oil boilers loose efficiency when operating to meet light or
partial loading.
o Remedy: Consider replacement of a single boiler with two smaller boilers for better
load matching during shoulder heating seasons. This may be considered with a boiler
replacement project once the boilers begin to show signs of wear. Boiler replacement
is anticipated to occur within the next 10 years.
• 5b.1-2: Upgrade Boiler Controls
o Deficiency: Existing boiler controls are stand alone and do not function to anticipate
loads or optimize fire rates for efficiency.
o Remedy: Upgrade burner and pumping system controls with new direct digital controls
to anticipate and match the changing heating demands of the facility.
• 5b.1-3: Install Boiler Emergency Shutdown Switches
o Deficiency: ASME CSD -1 boiler safety devices manual requires emergency shutdown
switches installed at the boiler room exits.
o Remedy: Install emergency shutoff switches to disconnect power to the burners per
the requirements of CSD -1 boiler safety requirements
• 5b.1-4: Address Boiler Flue Condensation/Corrosion Issue
o Deficiency: Extended exterior boiler stacks coupled with low flue gas velocities are
suspected to be resulting in flue gas condensation during winter seasons.
o Remedy: Investigate boiler flues for flue gas condensation. Inspect flues and boilers
heat exchangers for corrosion damage from condensing flue gases. Consider
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replacement of boiler stacks with individual stacks for each boiler, install stacks within
an insulated chase.
5b.2 Heatine Distribution Svstem
General Description/Condition: Heat distribution is by a primary/secondary pumping system located in
mechanical room 123 with the boilers. The primary boiler pumps are constant volume vertical inline
style mounted on the heating water return piping overhead and above the respective boiler burner.
Secondary boiler pumps are two pairs of base mounted pumps with variable speed drives. One set of
base mounted pumps serves the 1968 and 1975 portions of the facility and the second set serves the
1997 addition. Tertiary vertical inline pumps are installed in mechanical room 178A which houses two
sets of pumps serving the terminal heaters and air handler coils in 1968 facility and the 1975 addition
respectively. Both of the pumps sets in room 178A are fit with three way valves intended for area zone
temperature reset control. These tertiary pumps appear to be piped in series with the secondary base
mounted pump set located in the boiler room 123. Finally small inline wet rotor circulators are installed
on the heating coils of the air handlers in the 1975 addition. All pump sets appear to be of the same
vintage, installed with the 1997 addition and controls upgrade.
In general all heating water pump sets are nearing the end of their expected service life and should be
scheduled for replacement. The primary boiler pumps are located overhead above the respective boiler
burner and pose a significant risk of damage to the burner electronics, as well as requiring a ladder or lift
to perform maintenance. The secondary base mounted pumps show signs of wear including leaks at the
flexible piping connections, pump housing seals, and isolation valves. The 1968 and 1975 tertiary
distribution pump sets also show evidence of significant corrosion and ongoing pump seal leaks. The
three way mixing valves use for temperature reset on the 1968 and1975 distribution are a legacy control
strategy from the older pneumatic design and no longer necessary with current distributed digital
controls. It is recommended the primary pumps be replaced and repiped to a location adjacent to the
boilers, accessible from the floor where not posing a risk to electronics or adjacent equipment. The
secondary base mounted pumps and the tertiary inline distribution pumps are nearing the end of their
expected service life and should be replaced as part of any major work to upgrade the distribution
piping system or controls. As part of a major renovation to the heating piping distribution system, it is
recommended that the three way mixing valves and tertiary pump sets be eliminated, and all heating
water pumping power be provided by a VFD controlled secondary pump set located in the boiler room
123 designed to provide for the pressure and flow demand of the entire 1968 and 1975 systems through
the terminal heaters and heating coils. The inline wet rotor circulation pumps installed on the 1975
addition air handler appear to be functioning, however it is recommended they be eliminated as part of
an air handler upgrade in this area.
The emergency generators are fit with a heat recovery heat exchanger and circulation pump designed to
preheat the heating return water prior to reaching the boiler plant. The heat recovery system is
currently disconnected and flanged off at the connection to the generators. Although this equipment is
in good condition from lack of use, when connected it requires that the generators be operating under
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load for an extended period to provide any significant fuel savings to the facility. Although this system is
well intentioned, its limited practical value does not validate further expenditures to maintain and
update this system. It is recommended that this heat recovery equipment be disconnected from the
heating water system and dismantled to avoid the potential for leaks in this location
Electric steam generators are installed in the 1997 mechanical room 123D which serve the autoclave
sterilizers in central sterile. These units appear to be in good working order and are within their
accepted median service life.
The use of seismic restraints were not apparent on the heating piping systems or suspended equipment.
As systems are replaced, or areas are renovated the piping should be supported per the requirements of
IBC and ASCE 07 -Chap 13 for seismic design of non-structural elements in a critical facility.
The 1968 facility and 1975 addition heating water distribution piping appears to be black steel pipe, with
rolled groove coupling joints (aka Victaulic) on the mains. At many connections to equipment the
heating piping transitions from steel to copper, creating dissimilar metal connections where corrosion
caused leaks are likely to develop. Valves are typically globe and gate type which are prone to leaks and
require maintenance. The rolled groove coupling system joints of this area are not suitable for heating
systems which vary in temperature. The gasketing material does not maintain a reliable seal at the joint
when cooled, and are troublesome to maintain with build up of sediment. To reduce on going
maintenance efforts and in order to implement a system wide temperature reset schedule for the hot
water distribution system, this rolled groove coupling and steel piping system will need to be eliminated.
Due to the age of the piping systems in the 1968 and 1975 portions of the facility, coupled with the
observation that dissimilar metals are commonly installed at terminals it is recommended that the
heating water distribution system in these areas be replaced as part of a major renovation. Corrosion
resistant piping systems such as copper, Pex and Polypropylene Resin piping should be considered for
replacement. Once the steel piping is eliminated from the heating water system, the hydronic heating
water should be flushed, cleaned and the system boiled out. Heating water should be replaced with
new heating water treated with an inhibitor package.
Terminal heaters in the 1968 and 1975 additions are in poor repair and are at at the end of their
expected service life. The heating terminal units including fin tube and cabinet unit heaters should be
replaced as part of any renovation or upgrade project.
The 1997 addition heating system includes distribution to the air handler heating coils, VAV booster coils
and fintube convector units. This system had no noted deficiencies, and is considered suitable for
continuing service.
Discussions on site indicated that there is an ongoing issue with ice on the ADA ramp on the front
entrance of the facility. An option to address this issue is to install a hydronic snowmelt system
including circulation pump, temperature mixing system and radiant tubing in the ramp. This solution
will need to be coordinate with structural design for partial demolition and resurfacing of the concrete
ramp.
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Deficiencies:
• 5b.2-1: Replace and Relocate Boiler Primary Pumps
o Deficiency: Boiler primary (return) pumps have reached the end of their expected
service life and are installed overhead, difficult to maintain and are a risk to burner
electronics.
o Remedy: Replace and re -pipe the boiler primary pumps to be adjacent to the
respective boiler.
• 5b.2-2: Replace Boiler Secondary Pumps
o Deficiency: Boiler secondary (system) pumps show signs of requiring ongoing
maintenance and reached the end of their expected service life. These pumps should
be sized for the full flow/pressure demands of the system without tertiary pumps in
series.
o Remedy: Replace the secondary base mounted heating water pumps, valves, suction
diffusers, strainers and flexible piping connections as a preventative maintenance
measure, evaluate pump sizing to provide for full heating demand of the 1968 and 1975
portions of the facility without additional pumps installed in series to meet
pressure/flow requirements through terminal heaters and coils.
5b.2-3: Demolish Tertiary Inline Pumps Installed Series with System (Secondary) Pumps
o Deficiency: Tertiary inline pumps and three way mixing valves in mechanical room 178
are installed in series with the system pumps and are fitted with legacy three way
mixing valves from the original pneumatic temperature control strategy.
o Remedy: Eliminate the tertiary inline pumps and three way mixing valves as part of a
piping system upgrade in the 1968 and 1975 portions of the facility. Secondary heating
pumps in mechanical room 123 must be replaced and resized, see 5b.1-6.
• 5b.2-4: Dismantle Generator Heat Recovery System
o Deficiency: The emergency generator heat recovery system is not effective due to
relatively short run times, is currently taken out of service and poses a leak risk to the
heating system.
o Remedy: Dismantle the generator heat recovery system.
• 5b.2-5: Install Seismic Restraints for a Critical Facility on Nonstructural Elements.
o Deficiency: Heating water piping and overhead equipment does not appear to be
seismically restrained.
o Remedy: Review and design for ASCE-07 seismic supporting of new piping systems and
overhead equipment in areas of renovation.
• 5b.2-6: Replace Steel Heating Piping in 1968 and 1975 Portions of the Facility
o Deficiency: Existing heating system piping in 1968 and 1975 Portions of the Facility are
constructed of unsuitable rolled groove coupling systems, have dissimilar metal piping
connections at terminals and is beyond the expected service life of the system.
o Remedy: Demolish and replace the steel heating water piping system and eliminate
dissimilar metal piping connections. Replace the steel piping system with corrosion
resistant piping system such as copper, Pex or Polypropylene Resin. Flush and boilout
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heating water piping in entire facility with new water and inhibitor package once steel
piping is eliminated from system.
• 5b.2-7: Replace Heating Terminal Equipment and Radiators in the 1968 and 1975 Structures.
o Deficiency: Existing eating terminal equipment and radiators in the 1968 and 1975
portions of the facility are beyond their expected service life.
o Remedy: Replace heating terminal equipment and radiators as part of any major
renovation or piping replacement project.
5b.2-8: Extend Heating Water System to New Air Terminal Coils in 1968 Structure.
o Deficiency: Existing air systems in the 1968 structure do not have reheat on air terminal
units.
o Remedy: Extend heating system in the 1968 addition to new terminal air equipment
coils, refer to section on ventilation.
5b.2-9: Add Hydronic Snowmelt to Front ADA Ramp.
o Deficiency: Ice accumulation was reported to be an issue on the existing front entrance
ramp.
o Remedy: Provide a snowmelt system on the front entrance ADA ramp including
circulation pump and mixing system for temperature control.
5b.3 Cooling Plant System
General Description/Condition: There is no cooling system for the 1975 addition portion of the building
which has significant exterior exposure and solar gain. The 1968 and 1997 additions are served by a
single chiller located in mechanical room 123A. The chiller is a Trane Model RTUA125 rated for 125
nominal tons of cooling utilizing R-22 refrigerant. The chiller has two compressors, at the time of the
site visit compressor #2 was not working. The condensing unit for the chiller is located on the roof
directly above the mechanical room 123A. The roof mounted condensing unit has a significant amount
of corrosion on the fan housing. The condensing unit coils appear to be in fair condition. The chiller and
condensing unit were installed in 1997 addition project. The chiller system utilizes R-22 as the operating
refrigerant. Production and import of R-22 refrigerant is scheduled to be phased out by the year 2020.
As part of the replacement project the volume of allowable refrigerant in the enclosed chiller room
123A will need to be reviewed for code compliance.
Deficiencies:
• 5b.3-1: Replace Chiller and Air Cooled Condenser
o Deficiency: The estimated equipment life for a chiller and the air cooled condensing
unit is 20 years and the system utilizes R-22 refrigerant in which is scheduled to be
phased out of use.
o Remedy: The chiller and condensing unit should be scheduled for replacement as the
equipment is beyond the useful life expectancy. The replacement cooling system should
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be sized to support the 1975 portion of the building. Confirm allowable refrigerant
volume conforms to code.
5b.4 Cooling Distribution System
General Description/Condition: Chilled water is distributed from the chiller in mechanical room 123A to
the cooling coils in AHU-1, 3 and 4 by variable speed pumps CWP -1 and 2 located in mechanical room
123A. The pumps are Paco 7.5 HP pumps that operate lead/lag configuration. The pumps and chilled
water distribution piping were installed in the 1997 addition, and are nearing the end of their expected
service life. The pumps only serve the 1968 and 1997 portions of the building, there is no chilled water
piping to the 1975 portion of the building. The pumps are in fair condition and there was no issues
reported with the piping, however they should be scheduled for replacement as a preventative measure
and to meet the added cooling loads.
The IT closets and Infusion suite are cooled by ducted fan coils with single pass cooling coils using
domestic water. The domestic water supply to the cooling coils includes a reverse pressure backflow
preventer. The single pass design utilizes a significant amount of domestic water.
The use of seismic restraints were not apparent on the chilled water piping systems or associated
overhead equipment. As areas are renovated the piping and overhead equipment should be supported
per the requirements of IBC and ASCE 07 -Chap 13 for seismic design of non-structural elements in a
critical facility.
Deficiencies:
• 5b.4-1: Add Cooling to 1975 Addition Ventilation System
o Deficiency: No cooling is provided to the 1975 addition portion of the facility.
o Remedy: Add cooling to the 1975 portion of the building, including extension of the
piping to the ventilation systems and the kitchen refrigeration units. Resize and replace
existing circulation pumps for age and capacity of added load.
• 5b.4-2: Evaluate Cooling Options to IT Closets and Infusion Suite.
o Deficiency: Cooling is provided by single pass domestic water flow to sanitary sewer.
o Remedy: A further review of the current condition and loading of the fan coil units is
recommended. Fan coil units alternates such as dedicated chilled water system for year
around operation or small water cooled condensers and dry cooler package to reduce
domestic water consumption should be considered.
• 5b.4-3: Install Seismic Restraints for a Critical Facility on Nonstructural Elements.
o Deficiency: Chilled water piping and overhead equipment does not appear to be
seismically restrained.
o Remedy: Review and design for ASCE-07 seismic supporting of piping systems in areas
of renovation or as equipment is replaced.
5b.5 Ventilation Units
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General Description/Condition: Ventilation for the building is provided by air handling equipment
located in three main fan rooms. Ventilation for the 1968 portion of the building is provided by the air
handling unit in Mechanical Room 151; Ventilation for the 1975 portion of the building is provided by
ventilation equipment located in Mechanical Room 178A and the adjacent tunnels; Ventilation for the
1997 portion of the building is provided by Air Handling Units located in Fan room 1221).
The air handling unit, AHU-4 serving the 1968 portion of the building was installed during the 1997
addition to the hospital. AHU-4 is a 14,000 CFM Trane model MCCA030 manufactured in date of 4/97.
The unit consists of a mixing box with outside air, return air and exhaust air dampers; filter section,
heating coil section, cooling coil section, a 15 HP supply fan and a 7.5 HP return fan. The system is a
variable air volume unit with VF1)s operating supply and return fans. Return air for the 1968 portion of
the building is via an above ceiling return air plenum, returning to the fan room. The fan room is open
to the return air plenum, the return fan draws air from the fan room. The fan room is used as storage,
we recommend removing storage from the fan room and ducting the return air from the ceiling plenum
to the AHU return air. Outside air intake for the AHU is from a roof hood located above the fan room.
Relief air is ducted to a wall hood on the north side of the building.
Laundry room ventilation consists of an air handling unit, ASU -5, VAV box, dryer exhaust ductwork and a
window mounted exhaust fan. The laundry ventilation system is planned to be upgraded as part of the
2018 Laundry Renovation project. The existing ventilation equipment is indicated to be demolished and
new ventilation equipment installed.
The air handling equipment serving the 1975 portion of the facility is from the original construction in
1975. The equipment is beyond the end of its useful life expectancy. The motors on the fan units were
replaced and VFDs added during the 1997 addition. The air handling equipment consists of four supply
fans and one exhaust/relief air fan. The supply fans are located in the utilidor tunnels accessed from fan
room 178A, the exhaust fan is located in fan room 178A. The largest supply fan, SA -1 is a 8,685 CFM, 7.5
HP Pace utility set fan. The fan draws outside air in from a sidewall louver, through a filter, a heat
recovery wheel, then through a mixed air damper section where return is mixed from the tunnel return
air plenum with outside air. In addition to the outside air filter, there are filters on the return air to SA -1
and on the exhaust air prior to the heat recovery wheel. The exhaust/relief fan (EF -1) draws relief air
from the tunnel return air plenum through a filter section and the heat recovery wheel. The fan EF -1 is a
7,050 CFM, 5 HP Pace utility set fan that exhausts air up through a roof hood. The heat recovery wheel
was not operational at the time of our site visit. It was not known the last time the wheel was
operational. The wheel doesn't have adequate maintenance access to clean and repair the wheel to
determine why it will not function.
Supply air from SA -1 discharges air to the supply air tunnel plenum. Three additional supply fans, SA -2,3
and 4 are located in the supply air tunnel plenum. SA -2 is a 2,920 CFM, 5 HP Pace utility set fan; SA -3 is
a 2,250 CFM 2 HP Pace utility set fan; SA -4 is a 3,515 CFM 3 HP Pace utility set fan. These supply fans
draw air from the supply air tunnel plenum. The supply fans have filters on the inlet side, heating coils
on the discharge side and after filters on the outlet of the heating coils. The fan outlets are ducted to
the supply distribution ductwork serving the 1975 addition.
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Ventilation for Mechanical room 178 located in the 1975 addition is provided by a Pace air handling unit
located on a mechanical platform on the west end of the mechanical room. The AHU provides
combustion air and cooling for the mechanical room. The unit is at the end of its useful life expectancy
and should be scheduled for replacement. It is anticipated that this air handling unit will no longer be
required for combustion once the steam boilers are demolished as part of the Laundry Renovation. This
unit should be evaluated for replacement with a smaller unit designed for ventilation and cooling of the
space.
Ventilation for the 1997 building addition is provided by two air handling units located in Mechanical
Room 122D. AHU-1 is a 42,000 CFM Haakon Airpak unit with a manufacture date of 5/96 that serves the
entire 1997 addition with the exception of the operating rooms that are served by AHU-3. The bid
package number 5 documents dated 10 July 1995 for the building addition indicate two 21,000 CFM
AHUs, AHU-1 and AHU-2 where to be installed. AHU-2 was not installed in the building. The installed
AHU-1 consists of a mixing box with outside air, return air and exhaust air dampers; air blending section,
filter section, heating coil section, cooling coil section, humidification section, a 60 HP supply fan and a
25 HP return fan. The system is a variable air volume unit with VFDs operating supply and return fans.
AHU-3 is a 3,800 CFM Haakon Airpak unit with a manufactured date of 5/96 that serves the two
operating rooms on Level 2. The unit consists of a mixing box with outside air, return air and exhaust air
dampers; air stratification elimination section, filter section, heating coil section, cooling coil section,
humidification section, a 7.5 HP supply fan and a 1.5 HP return fan operated by variable frequency
drives (VFDs). Outside air intake for the air handling units is from a sidewall louver on the North Side of
the Building. Vehicle exhaust fumes can be drawn into the louver when vehicles are idling on the north
side of the building near the louver. Relief air for the air handling units is ducted underground to a relief
air louver on the east side of the mechanical room.
Ventilation for mechanical rooms 123 (Boiler Room), 123A (Chiller/Electrical Room) and 124 (Oxygen
Storage) in the 1997 addition is provided by HVU-1 suspended from the roof structure in room 123.
HVU is a 6,100 CFM Trane packaged constant volume AHU with a mixing box section, filter section, face
and bypass damper section, heating coil section and a 3 HP supply fan. The unit provides combustion air
and cooling for the boiler room, chiller room and oxygen storage room. See Item 5a.7, Medical Gas
Systems for additional description on ventilation requirements for the medical gas storage room.
The use of seismic restraints were not apparent on suspended equipment. As areas are renovated or
equipment is replaced the suspended equipment should be supported per the requirements of IBC and
ASCE 07 -Chap 13 for seismic design of non-structural elements in a critical facility.
Deficiencies:
• 5b.5-1: Upgrades to AHU-4 serving 1968 Structure
o Deficiency: Air handler has no redundancy in the supply/return fan system, and is
return air is through the fan room plenum currently utilized for storage.
o Remedy: AHU-4 serving the 1968 portion of the building should be retrofit with fan -
array systems to replace the existing supply and return fans. As part of the AHU
upgrades the return air should be ducted from the ceiling return plenum through the
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air handler room back to the AHU, using the fan room as a return air plenum is not
recommended. The existing fan room should not be used for storage purposes.
• 5b.5-2: Replace AHU serving 1975 Structure
o Deficiency: The ventilation system for the 1975 portion of the building should be
replace in its entirety. The existing equipment is at the end of its useful life expectancy.
Heat recovery is no longer operational.
o Remedy: Although allowed for the current use of business occupancy, he supply air and
return air tunnel plenum system should be replaced with a ducted system for air quality
due to historical water intrusion into the space. New ductwork could be installed
routed through the existing tunnels or above ceilings if the ceilings are replaced. If
possible new ductwork should be routed above ceilings to eliminate the ductwork in
the tunnel system that is a confined space.
• 5b.5-3: Replace Mechanical room 178 ventilation fan.
o Deficiency: The fan is at the end of its useful life expectancy.
o Remedy: Provide new fan sized to provide required ventilation air based on revised
equipment in the mechanical room after the Laundry room renovations are completed.
• 5b.5-4: 1997 Addition Central Ventilation Equipment Upgrades
o Deficiency: The air stratification elimination section on AHU-1 is corroding and should
be replaced. There is no back-up source of ventilation if the AHU-1 fan motor fails.
There have been reports of inadequate ventilation capacity for AHU-1 in previous
reports.
o Remedy: The ventilation requirements for the 1997 addition should be further
evaluated and capacity increased with the fan array system if necessary. The fan
sections should be replaced with fan array to provide back-up capacity. The unit
provides ventilation to unoccupied areas on Level 1, include mechanical spaces,
electrical rooms and storage rooms. These spaces could be ventilated separate from
AHU-1 so the capacity can be used on the other occupied levels.
• 5b.5-5: Install Seismic Restraints for a Critical Facility on Nonstructural Elements.
o Deficiency: Suspended ventilation equipment does not appear to be seismically
restrained.
o Remedy: Review and design for ASCE-07 seismic support in areas of renovation or as
equipment is replaced. New equipment serving critical operations should be seismically
certified.
515.6 Ventilation Distribution System
General Description/Condition: The ventilation distribution ductwork for 1968 building area was
upgraded in 1997. The supply air ductwork consists of medium pressure ductwork routed to cooling
only Variable air Volume (VAV) terminal units. Return is via an above ceiling return air plenum.
The ventilation distribution system for the 1975 addition consists of supply air ducts routed from the
heating coils on SA -2,3 and 4 up through duct chases, through ceilings to ceiling mounted supply air
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diffusers. The heating coils located on the discharge of the supply fans in the tunnel provide zone
temperature control of supply air. The system operates as a constant volume system. Return air for the
1975 addition is from sidewall return grilles mounted approximately 6" AFF. The return air grille are
ducted with underground ductwork to the tunnel return air plenum. The utilidor tunnels are the air
distribution path back to the ventilation equipment, a gypsum board wall in the tunnel separates the
supply air plenum from the return air plenum.
The ventilation distribution ductwork for the 1997 addition is medium pressure supply air ductwork and
a combination of plenum and ducted return air. The medium pressure supply air ductwork serves Level
1,2 and 3; routed through shafts to the upper levels. The VAV boxes in the 1997 addition include
heating coils to provide heating. The plenum return air system does not allow for the system to be
balanced to maintain pressure relationships required by ASHRAE 170 for infection control. Ducted
return or exhaust is required for spaces with pressure constraints per ASHRAE 170. The AHU-1 return
air system includes openings from the main return air duct into mechanical room 122D.
The use of seismic restraints were not apparent on the ductwork. As areas are renovated the ductwork
should be supported per the requirements of IBC and ASCE 07 -Chap 13 for seismic design of non-
structural elements in a critical facility.
Deficiencies:
• 5b.6-1: 1997 Addition Ventilation Distribution Upgrades
o Deficiency: The 1997 addition type '1' institutional occupancies return air system should
be a ducted return system and the exhaust systems upgraded. The plenum return air
system does not allow for the system to be balanced to maintain pressure relationships
required by ASHRAE 170 for infection control.
o Remedy: The areas served by AHU-1 and AHU-3 should be updated to comply with
airflow requirements of ASHRAE 170. Pressure maps should be developed for balancing
and control of pressure in the 1997 addition. Complete rebalance and recommission of
entire system after completion of upgrades.
• 5b.6-2: 1997 Addition Mechanical Spaces Ventilation Upgrades
o Deficiency: A new ventilation system for Chiller Mechanical Room 123A should be
installed to comply with IMC requirements for a refrigerant machine room. A new
ventilation system for Oxygen Storage Room 124 should be installed to comply with
NFPA 99 ventilation requirements for storage of medical gases and housing of oxygen
concentrator equipment.
o Remedy: Provide separate ventilation systems for Mechanical Room 123, Chiller
Mechanical Room 123A and Oxygen Storage Room 124. The existing HVU-1 can be
reconfigured to serve only Mechanical Room 123.
• 5b.6-3: Add Air Terminal Reheat Coils to the 1968 Area
o Deficiency: Variable air volume terminal units were provided as cooling which provides
for poor zone temperature control.
o Remedy: Heating coils should be added to the VAV boxes in the 1968 portion of the
building to allow for zone temperature control of supply air temperature.
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• 5b.6-4: Install Seismic Restraints for a Critical Facility on Nonstructural Elements.
o Deficiency: Ductwork and suspended equipment does not appear to be seismically
restrained.
o Remedy: Review and design for ASCE-07 seismic support of ductwork in areas of
renovation or as equipment is replaced. New equipment serving critical operations
should be seismically certified.
5b.7 Exhaust Svstems
General Description/Condition: Exhaust air systems for the 1968 area include the kitchen exhaust fans
and a toilet room exhaust fan. The Kitchen ventilation system is described in Item 5b.8 below. The
toilet room exhaust fan is at the end of its useful life expectancy and should be scheduled for
replacement.
Exhaust air for the 1975 addition is provided by two roof mounted exhaust fans. The exhaust fans
exhaust air from the toilet rooms. The fans appear to be from original construction in 1975, the fans are
in poor condition and are past the end of their useful service life.
Exhaust air for the 1997 addition consists of six exhaust fans. Four of the fans, EF -2, 3, 4 and 5 are
located in the attic space exhausting up through roof. Exhaust fan, EF -1 is located in Mechanical Room
122D. EF -6 is located on the roof. The exhaust fans serve toilet rooms, isolation rooms, sterilization
room, radiology and the pharmacy. EF -3 located in the attic has a nameplate indicated the fan tag as EF
1, which is a duplicate name of the general exhaust fan in mechanical room 122D. Inline Fan BF -1
located in the Level 1 storage is a return air fan for the east side of the 1997 addition. The isolation
room exhaust air is ducted through a HEPA filter system located in mechanical room 122D, then up a
shaft to the exhaust fan in the attic the discharge to the exterior.
The use of seismic restraints were not apparent on the ductwork or equipment. As areas are renovated
the ductwork and suspended equipment should be supported per the requirements of IBC and ASCE 07
Chap 13 for seismic design of non-structural elements in a critical facility.
Deficiencies:
• 5b.7-1: Replace 1968 Toilet Room Exhaust Fan
o Deficiency: This exhaust fan is beyond its service life.
o Remedy: Replace exhaust fan and rebalance system.
• 5b.7-2: Replace 1975 Toilet Room Exhaust Fans
o Deficiency: The two exhaust fans serving this are beyond their service life.
o Remedy: Replace exhaust fans and rebalance system.
• 5b.7-3: 1997 Exhaust System Upgrades
o Deficiency: The existing fans are at the end of their useful life expectancy and may not
have capacity to meet current ASHRAE 170 pressure requirements.
o Remedy: The exhaust fans should be replaced, and resized as part of ventilation system
review of the facility in compliance with ASHRAE 170 requirements.
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• 5b.7-4: HEPA filtration on Airborne Infection Isolation (A.I.I.) Room Exhaust
o Deficiency: Current ASHRAE 170 required the A.I.I. room exhaust to exit directly to the
outdoors, and provide an exception to include inline HEPA filtration only in the event
that the exhaust must be returned to the central ventilation system. This HEPA filter is
maintenance intensive and poses a health risk to the facility staff when accessing the
filters for replacement. It is unclear why these HEPA filters were originally installed.
o Remedy: The application of these HEPA filters on the A.I.I. system should be reviewed
with the facility and operational staff. If not required by operations other reference
standards it is recommended these filters be demolished to meet the intent of ASHRAE
170.
5b.7-5: Install Seismic Restraints for a Critical Facility on Nonstructural Elements.
o Deficiency: Ductwork and suspended equipment does not appear to be seismically
restrained.
o Remedy: Review and design for ASCE-07 seismic support of ductwork in areas of
renovation or as equipment is replaced. New equipment serving critical operations
should be seismically certified.
5b.8 Kitchen Ventilation Svstems
General Description/Condition: The Kitchen ventilation systems appear to be from the original
construction in 1968. Supply air for the kitchen and adjacent dining area is provides by ASU -6, located
above the ceiling in Kitchen Storage Room 167. The unit has a mixing box, filter section, face and bypass
damper and heating coil section. The unit mixes outside air with return air from the kitchen.
Kitchen exhaust is provided by two exhaust fans, EF -4 and EF -6. EF -4 serves the cooking hood and EF -6
serves the dishwasher. The exhaust fans are past the end of their useful life expectancy. EF -4 is not a
UL762 listed fan and the associated ductwork does not meet the IMC requirements for Type 1 hood
grease ductwork.
The use of seismic restraints were not apparent on the ductwork or equipment. As areas are renovated
the ductwork and suspended equipment should be supported per the requirements of IBC and ASCE 07 -
Chap 13 for seismic design of non-structural elements in a critical facility.
Deficiencies:
• 5b.8-1: Upgrade Kitchen Type I and Type II Commercial Exhaust Hoods and MUA Unit
o Deficiency: The equipment is at the end of its useful life expectancy. The kitchen
ventilation system should be upgraded to comply with current code requirements for
kitchens.
o Remedy: A new make-up air unit, new Type 1 Exhaust fan and new Type 2 Exhaust fan
should be installed. The hood ductwork should be replaced with 16 gauge welded steel
ductwork with UL listed duct wrap.
• 5b.8-2: Install Seismic Restraints for a Critical Facility on Nonstructural Elements.
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o Deficiency: Ductwork and suspended equipment does not appear to be seismically
restrained.
o Remedy: Review and design for ASCE-07 seismic support of ductwork in areas of
renovation or as equipment is replaced. New equipment serving critical operations
should be seismically certified.
515.9 Building Mechanical Control Systems
General Description/Condition: The main building mechanical systems are controlled by a Barber
Colman Network 8000 direct digital control system installed in during the 1997 addition. The system
controls mechanical equipment in the 1968, 1975 and 1997 addition portions of the building. The
Barber Colman system is no longer manufactured, repair parts for this system can be difficult to obtain.
The control components including control actuators and sensors are past the end of their useful life
expectancy. Some of the actuators and control valves have been repair or replaced already due to
failures. The VAV box control actuators are an on-going issue for local maintenance staff. The actuators
trip the controller on a regular basis, requiring manual reset of the VAV box controllers. Resetting the
controllers is a time consuming effort and often only addresses the issue for a short time as the
controllers will trip again when the actuator attempts to reposition the VAV damper.
Deficiencies:
• 5b.9-1: Replace Direct Digital Controls
o Deficiency: The existing facility system is obsolete. Due to the age and unavailability of
replacement components of the existing control system, a building wide DDC system
replacement is warranted.
o Remedy: The existing system and components should be replaced with a new system
that communicates using open protocol BACnet communication. A new operator
workstation with graphic interface should be installed updating software to be
compatible with modern software systems. The new control system should include
room pressure controls and monitoring where required by ASHRAE 170.
5. Mechanical Assessment — c. Fire Protection
5c.1 Fire Protection Piping and Heads
General Description/Condition: The building fire protection is a wet pipe sprinkler system that provides
coverage for all areas of the building. The system piping is assumed to be from the date of construction
for each respective area of the building, 1968, 1975 and 1997. The fire sprinkler systems in the 1968
and 1975 portions of the building are served by a separate water service entrance and are not
connected to the system in the 1997 addition. The riser location for the 1968 and 1976 portions of the
building is located in Storage Room 210, the riser for the 1997 addition is located in Mechanical Room
123.
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The piping visible observed did not have any issues noted. Pipe testing and flushing should be done in
accordance with NFPA 25. NFPA 25 requires different tests based on age of piping to verify condition of
piping on a routine basis.
The main server room for the hospital is protected by a pre -action sprinkler system. The air compressor
and riser assembly are located in Mechanical Room 122D adjacent to the server room. The system
appeared to be in good working order.
The main entrance and the ambulance entrance canopies are protected by a glycol sprinkler system.
The piping appeared corroded and in poor condition. The use of an unlisted glycol based antifreeze in a
fire sprinkler system has been disallowed with 2016 NFPA 13.
The fire protection heads used in the building vary by area. The heads in the 1968 addition were noted
to be a type that had been recalled, local maintenance staff indicated that the recalled heads had been
replaced.
Deficiencies:
• 5c.1-1: Replace Glycol Sprinkler System
o Deficiency: As updated in the 2016 NFPA 13 the use of glycol as an antifreeze in fire
suppression system freeze protection is no longer allowed in combustible
concentrations.
o Remedy: Replace glycol sprinkler system and corroded piping on front entry canopy
with dry sprinkler system.
• 5c.1-2: Combine Multiple Wet -Pipe Sprinkler Systems
o Deficiency: There are two separate sprinkler systems serving the single facility, each
with its own separate fire department connection.
o Remedy: Connect sprinkler system from 1997 addition to the 1968 and 1975 portions
of the building. As an interim measure, provide signage at individual FDCs be marked to
indicate the area served per the requirements of NFPA 13, Chap 8.
5. Mechanical Assessment — d. Special Mechanical
5d.1 Refrigeration Systems
General Description/Condition: The kitchen walk in cooler and freezer water cooled condensers are
located in the 1968 building mechanical room 123 appears to have been installed in the mid 90's
potentially with the 1997 renovation project. This cooling package utilizes R404A, and although this
refrigerant is commercially available, its use is being phased down to be eliminated. As these
condensers are at the end of their expected life it is recommended that they be replaced with new
water cooled condensers and evaporators installed in the freezer/cooler. The use of dedicated dry
cooler system or air cooled condenser should be evaluated rather than the single pass domestic water
branch line currently providing the cooling.
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The Information Services room 122C is cooled by a 2 ton Mitsubishi split air conditioning unit. The
evaporator unit is mounted on the east wall of the server room, the condensing unit is located in
mechanical room 122D. The air conditioning unit was manufactured in April 2015, the unit appeared to
be in good condition.
Deficiencies:
• 5d.1-1: Replace Kitchen Refrigeration System
o Deficiency: Existing refrigerant is being phased out, and system is beyond the expected
service life.
o Remedy: Replace the existing commercial kitchen refrigeration system with new
evaporator and either water or air cooled condenser. Evaluate elimination of the single
pass domestic water supply in lieu of a dry cooler or air cooled condenser.
5d.2 Humidification Systems
General Description/Condition: There are no humidification systems in the 1968 and 1975 portions of
the building. Humidification for the 1997 addition is provided by AHU-1 and AHU-3. Humidification for
AHU-1 is provided by a H-1, a Stulz Ultrasonic Humidifier located in Mechanical Room 122D. The
humidifier is piped to steam dispersion tubes located in the AHU casing between the heating and
cooling coils upstream of the supply fan. The AHU-1 humidification system was not operating at the
time of our site visit. The maintenance staff reported that the AHU-1 humidifier has not operated in the
last year. AHU-3 serves the two operating rooms on Level 2. There are two main supply ducts for AHU-
3, each duct serves one OR room respectively. Each of the supply ducts has a steam dispersion tube
connected each connected to a separate Nortec electric steam generator, H-2 and H-3. There were no
issues reported with the AHU-3 humidifiers.
Deficiencies:
• 5d.2-1: Repair or Replace 1997 AHU-1 Humidification
o Deficiency: The original humidifier is out of service.
o Remedy: Repair or replace failed humidifier H-1. Replace and re -commission
humidification control.
5d.3 Fire Smoke Dampers
General Description/Condition: Fire, smoke and fire/smoke dampers were installed during the 1997
addition on the supply and return air system. It was noted during our walkthrough that many of the
dampers were disconnected from the damper shafts. Some of the dampers had wiring disconnected.
There were no records to indicate when the last test had been performed on the fire smoke dampers.
The dampers do not have access doors or inspection windows to allow for inspection without cutting
openings in the ductwork.
Deficiencies:
• 5d.3-1: Inventory and Test Fire, Smoke & Fire/Smoke Dampers
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o Deficiency: Reliable testing and confirmation of damper operation has not been
documented.
o Remedy: The existing fire, smoke and fire/smoke dampers should be inventoried and
tested. Duct access doors should be added to allow for routing testing and inspection
of the dampers.
5d.3-2: Update Code Separation Requirements for Protection of Duct Openings
o Deficiency: The existing duct opening protections on rated assemblies are not
accurately shown and cannot be verified. This is a life safety issue which requires
review.
o Remedy: The building code study should be updated to review requirements for fire,
smoke and fire/smoke dampers, any dampers not required should be removed. Any
dampers that are required but are not functional should be repaired or replaced.
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5a.1-1 '68/'75 domestic water service - Rm 178A
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5a.1 -3b `95 domestic water service — Rm 123
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5a.3-3 '68 roof with primary roof drains only 5a.3-5 Generator roof w/ scupper drains only Rm 123C
5a.4-1 Review of existing kitchen for layout, age and capacity — Rm 166
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5a.7 -7a Area alarm panel - Rm 337
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5b.6 -3a Cooling Only VAV 1968 Area 5b.6 -3b Cooling Only VAV 1968 Area
5b.7-1 Roof Mounted Toilet Room Exhaust Fan 1968 I 5b.7-2 Roof Mounted Toilet Room Exhaust Fans 1975
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6. Electrical Assessment
General
Design Parameters:
The following codes and standards are currently applicable for this project:
2012 International Building Code (IBC)
2012 International Fire Code (IFC)
2014 Guidelines for Design and Construction of Hospitals and Outpatient Facilities (FGI)
2017 NFPA 70, National Electrical Code (NEC)
2015 NFPA 70E, Standard for Electrical Safety in the Workplace
2016 NFPA 72, National Fire Alarm and Signaling Code
2015 NFPA 99, Health Care Facilities Code
2015 NFPA 101, Life Safety Code
2015 NFPA 110, Standard for Emergency and Standby Power
2010 Americans with Disabilities Act (ADA) Standards for Accessible Design
2014 BICSI Telecommunications Distribution Methods Manual, 13th Edition
2011 IES Lighting Handbook, Tenth Edition
2010 ASHRAE Standard 90.1, Energy Standard for Building except Low -Rise Residential Buildings
Providence Electrical Design Standards
Although the Community Health Clinic (CHC) portion of the facility is supported by the overall electrical
infrastructure in the building, it was not reviewed as part of this assessment.
6. Electrical Assessment — a. Site Electrical
6a.1 Supply & Distribution
General Description/Condition: Power to the building is provided from an overhead utility distribution
line that runs underground from the pole to a 500 kVA padmount utility transformer located outside the
main electrical room. The electrical meter is mounted directly on the transformer housing and the CTs
are located inside the transformer enclosure. From the transformer, service lateral conductors run
underground into the building and terminate in a 1,600 Amp, 277/480V, 3-phase main switchboard
(MSB).
6a.2 Exterior Lighting & Equipment
General Description/Condition: All pole -mounted exterior lights have been recently replaced with new
LED fixtures. The lights do an adequate job of illuminating the parking and drive areas but the actual
fixture appears to be a wall -pack style with a pole mount adapter. Replacing these fixtures with new
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lights that are designed for pole mounting will improve lighting levels and uniformity and potentially
reduce energy consumption.
Lights under the canopies at the main entry and ambulance entry have all been upgraded to LED but
there are still a few metal halide wall packs along the front of the building.
Deficiencies:
• Item 6a.2-1: Parking Lot Lighting
o Deficiency: Pole -mounted LED parking lot fixtures are actually designed for wall -mount
applications.
o Remedy: One-for-one replacement of all wall -pack style fixtures with new area lighting
fixtures on all poles. Assume a total of (28) fixtures.
• Item 6a.2-2: Building -Mounted Exterior Lighting
o Deficiency: Existing metal halide wall fixtures on building exterior are worn out and very
inefficient.
o Remedy: Replace metal halide wall fixtures with new LED fixtures. Assume a total of (3)
fixtures.
6a.3 Site Communications
The building has incoming service from both ACS and GCI. Both companies have fiber optic cable into
the building. There is a 50MB connection to PAMC, which is utilized for off-site file backup. An
upcoming conversion to an MPLS link will provide a 20MB connection to Long -Term Care (LTC).
Currently, LTC and Counseling both have independent 20MB connections to PAMC. The MPLS link will
provide redundancy for both the Hospital and LTC.
There is a wireless connection to LTC that is not active.
Telephone service is provided primarily with Voice over IP (VolP) and digital phones, which utilize the
incoming network connections described above. In addition, there are analog telephone lines for fax
machines, the fire alarm control panel, and the emergency room.
6. Electrical Assessment — b. Service & Distribution
616.1 Electrical Service
General Description/Condition: The building electrical service and distribution equipment is located in
Electrical Room 123B (Area Q. The 480/277V, 3-phase, 1,600A main switchboard MSB (made by Eaton)
was installed as part of the 1997 addition and includes a pull section and separate distribution section.
Unlike a typical building with a single service disconnect, this building has a total of six service
disconnects, which is the maximum allowed by code. As a result, the expansion capability of the
electrical system at the distribution level is somewhat limited.
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The circuit breaker disconnects in the main switchboard feed separate distribution panels for the
Normal and Essential power systems in the 1997 addition. One of these distribution panels also feeds
the original MDP (208/120V, 800A) in the boiler room of the 1968 building section via a 150kVA step-
down transformer.
Based on utility records provided by Providence, the peak electrical demand for the last 12 months is
407kW. Assuming a 0.85 power factor, that translates to a total electrical demand load of 576 Amps, or
approximately 36% of the total service capacity.
Deficiencies:
Item 6b.1-1: Coordination Study
o Deficiency: There is no indication that a coordination study has ever been done to
ensure that the distribution system breakers are correctly adjusted to avoid nuisance
tripping if there is a fault on a downstream branch panel. The essential distribution
system is required to be coordinated to 0.1 seconds per NEC 517.31(G).
o Remedy: Perform a full coordination study of the system and adjust/replace breakers as
required.
6b.2 Electrical Distribution
General Description/Condition: The condition of the branch electrical panels varies, mainly based on
when they were installed. Most of the panels in the 1968/1978 sections of the building are well beyond
their expected life and they have limited capacity for future expansion. The 800A original main
switchboard has no available spaces/spares and it is difficult to find replacement breakers. This
switchboard is located in the old mechanical room, which makes it more susceptible to damage if there
is a failure of mechanical equipment or piping. Some of the branch panels in corridors are in very poor
condition and given the number of circuiting changes that have been made over the last 50 years, the
accuracy of the panel schedules is questionable.
Currently, the normal power distribution equipment shares the same space with the Emergency Power
Supply System (EPSS), which includes the paralleling switchgear, transfer switches, and distribution gear
for the Essential electrical system. This is not allowed by the current version of NFPA 110 but was likely
compliant when installed in 1997.
Branch panels in the 1997 addition (Area C) are generally in good condition but still with somewhat
limited spare breaker capacity. Also, many of these panels are located in corridors, which is not
recommended by the FGI Guidelines.
None of the branch or distribution panels in the building have arc flash labeling, which does not violate
any adopted codes but is an OSHA and NFPA 70E violation.
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Deficiencies:
• Item 6b.2-1: Branch Panels in Areas A and B
o Deficiency: All branch panels in the older portions of the building are beyond their
expected life and have limited or zero capacity for future expansion.
o Remedy: One-for-one replacement of all branch panels and feeders in these areas. This
includes (9) 100A panels, (4) 225A panels, and (1) 225A 2 -section panel.
• Item 6b.2-2: 800A Original MDP
o Deficiency: Original main switchboard is beyond service life and replacement
parts/breakers are difficult to find.
o Remedy: Install new 800A, 208/120V switchboard at existing location. New
switchboard will include (9) feeder breakers rated 100A or less and (4) feeder breakers
rated 125-225A.
Item 6b.2-3: Arc Flash Analysis
o Deficiency: None of the electrical equipment in the building has arc flash labeling to
indicate the potential hazard if the equipment is worked on while energized. This is in
violation of OSHA 1910.132 and NFPA 70E section 130.5.
o Remedy: Perform an arc flash analysis to determine the risk, arc flash boundary,
incident energy, and the type of personal protective equipment (PPE) that is required
when working on energized electrical equipment. Label each electrical device
(switchboard, panel, etc.) with this information.
6b.3 Standby/Emergency Power System
General Description/Condition: The building has two Caterpillar model 3412 series 480/277V, 600kW
standby/emergency diesel generators that were installed in 1997. The generators are located in a
dedicated room that also includes day tanks, an electrical panel and one transfer switch. Remote
radiators are located outside in a covered area adjacent to the room.
The generators are connected to the electrical system via paralleling switchgear (custom made by
Controlled Power) in Electrical Room 1238. A generator remote annunciator panel is located behind the
desk in Reception 206. With the exception of the chiller, all building loads are connected to the
standby/emergency power system.
As part of the 1997 addition, there were a total of six Cummins/Onan open transition automatic transfer
switches (ATS) connected to the system. Transfer switches ATS -1 and 2 two were initially configured as
a "dual redundant connection" and then later removed and replaced with the paralleling switchgear in
1999. The remaining four main transfer switches are connected as follows:
• ATS -3 (Life Safety Branch, 100A): Feeds emergency lights, fire/smoke dampers, medical gas
alarms, fire alarm panel, and other emergency/life safety loads.
• ATS -4 (Equipment Branch, 800A): Feeds HVAC system boilers/pumps/fans, generator remote
radiators, other essential equipment.
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AGENDA ITEM #14.D.1.
• ATS -5 (Critical Branch, 225A): Feeds various critical outlets and equipment, as well as the
isolation panels in each of the surgical procedure rooms.
• ATS -6 (Non -Essential Equipment, 600A): Feeds lighting and power branch circuits in the 1997
addition, as well as the original MDP from the 1968 section of the building.
There are also several other transfer switches that are connected downstream in the system:
• Elevator #1 (200A, automatic)
• Elevator #2 (200A, automatic)
• Sterilizer #1 (60A, manual)
• Sterilizer #2 (60A, manual)
• Radiology Rm 261 (125A, manual)
• Radiology Rm 263 (100A, manual)
It appears that the four manual transfer switches noted above were initially intended to drop load upon
loss of building power, then be added onto the standby power system if there was sufficient available
capacity. However, one generator can easily carry the entire building load so all of these switches are
now in the "emergency" position and connected to Distribution Panel DP3, which is part of the
Equipment Branch.
None of the panels on the Life Safety power system have surge protection (NEC violation). Also, the
Normal and Essential distribution panels are located in the same room (NFPA 110 violation).
Deficiencies:
• Item 6b.3-1: Surge Protection on Life Safety Panels
o Deficiency: Life Safety panels do not have surge protection per NEC 517.26.
o Remedy: Add external surge protection to two 100A panels.
• Item 6b.3-2: Generator Remote Radiator
o Deficiency: The circuits feeding the two remote radiators are connected to the
Equipment Branch of power, instead of the Life Safety branch.
o Remedy: Move the two 20A, 3P, 480V radiator circuits to the Life Safety branch, which
may require upsizing the 100A panel 'HLS' and the associated transfer switch ATS -3..
6b.4 UPS System
General Description/Condition: There are two main uninterruptible power supply (UPS) units in the
building. A 30kVA rack -mount unit (made by APC) is located in the main IT room and provides 60-90
minutes of runtime for all connected network equipment. A larger 125kVA floor -mounted unit (made
by Staco Energy) is located in Unfinished Storage Room 121 and provides backup power for the CT
scanner on the floor above.
The smaller telecom rooms use small, rack -mounted UPS units with no connection to a central UPS.
Deficiencies: None.
Providence Kodiak Island Medical Center Condition Assessment Page 16-5
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AGENDA ITEM #14.D.1.
6. Electrical Assessment — c. Interior Lighting & Power
6c.1 Light Fixtures & Controls
General Description/Condition: LED lighting has been installed in a few selected areas but interior
lighting mainly consists of fluorescent fixtures with T8 lamps and electronic ballasts, along with a few
compact fluorescent fixtures. The condition of the light fixtures varies by area. Fixtures in the 1968
section of the building are showing more signs of wear and degradation, especially in areas such as the
kitchen and corridors. Fixtures in the 1997 section of the building are in better shape but still showing
some signs of age.
Lighting levels in most spaces appeared to be adequate but there are some areas (e.g. outside the
Operating Rooms) where more lighting is required to achieve the target of 100 foot-candles (fc) at the
scrub sink.
Aside from some old occupancy sensor wall switches in the toilet rooms, lighting controls in the building
are virtually non-existent.
Deficiencies:
• Item 6c.1-1: Interior Fluorescent Fixtures
o Deficiency: Interior fluorescent lighting is old and inefficient.
o Remedy: Replace fluorescent fixtures with new LED fixtures in all areas.
• Item 6c.1-2: Lighting Controls
o Deficiency: Lights were observed to be left on in some unoccupied areas.
o Remedy: Add occupancy sensor controls in selected spaces.
• Item 6c.1-3: Inadequate Lighting Levels
o Deficiency: Lower than recommended lighting levels at the scrub sinks outside the
Operating Rooms.
o Remedy: Replace the fluorescent lights outside the Operating Rooms with new higher
output LED fixtures to achieve 100fc at the scrub sinks, in accordance with IES lighting
recommendations.
6c.2 Emergency Lighting
General Description/Condition: LED exit signs are installed at all exterior exits and along the path of
egress. Emergency lighting is provided by selected general lighting fixtures that are connected to Life
Safety circuits. Battery -backed "bug eye" emergency lights are provided in mechanical/electrical spaces.
There are no exterior egress emergency lights.
Deficiencies:
• Item 6c.2-1: Exterior Egress Lighting
o Deficiency: No emergency egress lighting outside exterior exit doors.
Providence Kodiak Island Medical Center Condition Assessment Page 1 6-6
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AGENDA ITEM #14.D.1.
o Remedy: Add a remote LED emergency light and connect it to the local emergency
circuit feeding the egress path inside the building.
6c.3 Branch Circuit Wiring and Devices
General Description/Condition: Based on the as -built drawings, it appears that the branch circuit wiring
complies with code. Receptacles (with red faces) in the ER and Surgery suites are connected to the
appropriate branch of power via the isolation panel in each area. Receptacles in patient care areas are
all hospital grade, with a mixture of ivory, white, and orange faces.
Deficiencies: None.
6. Electrical Assessment — d. Special Electrical
6d.1 Fire Alarm System
General Description/Condition: The building's fire alarm system consists of a Honeywell Notifier
addressable fire alarm control panel located in Mechanical 122D, with the rest of the building reporting
to it. This includes devices in CHC. Conventional zones are monitored through this panel. The panel is
in good condition and device layout throughout the building is acceptable, with the exception of
notification in the Physical Therapy area that was formerly Long -Term Care. In that area, the only
notification in the corridor consists of horn/strobes at alcoves that are assumed to have been nurse's
stations. As the area is now a 'B' occupancy, there should be notification throughout the space.
Comments from facility staff about the fire alarm system indicated that the use of conventional devices
and zones created issues with response time. Large portions of the building fall under single zones,
meaning an alarm created by a heat or smoke detector often cannot be isolated to a small area until
personnel investigate multiple rooms. Addressable devices are a standard element in modern fire alarm
design, in part to minimize response time.
Notification zones do not appear to align with the smoke compartments defined in the life safety plans
provided for this survey. For example, the second floor of the Area C tower is identified as a single
horn/strobe zone, but is divided into two smoke compartments. Per NFPA 99, the notification zones
and smoke compartments do not have to align, but the fire response plan for the facility should take this
into account if they do not. It is recommended that the fire response plan be reviewed and updated if
any fire alarm work is performed or if it does not currently reflect the existing conditions.
The apartment in Area C uses isolated smoke alarms, and is not connected to the building fire alarm
system. This area should have notification devices connected to the building fire alarm system for
occupant evacuation.
Deficiencies:
• Item 6d.1-1: Fire Alarm System Notification
o Deficiency: Insufficient notification in Physical Therapy and residential apartment.
o Remedy: Add notification devices in these areas.
Providence Kodiak Island Medical Center Condition Assessment Page 1 6-7
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AGENDA ITEM #14.D.1.
• Item 6d.1-2: Fire Alarm System Maintenance
o Deficiency: Conventional devices lead to longer response time and higher maintenance
costs due to sensitivity testing of conventional smoke detectors.
o Remedy: Replace the entire conventional fire alarm system with a new addressable
system. Voice evacuation style notification should be considered, in order to align fire
response plan with notification zones.
6d.2 Communication Systems
General Description/Condition: The building has multiple telecom rooms, with infrastructure upgrades
performed as part of the 2013 "Epic" electronic records project. The main server room is located in the
lower level of Area C, with intermediate telecom rooms on the 2nd and 3rd floor of the Area C tower,
one in CHC, one in Physical Therapy, and one in Area B near Materials. All telecom rooms are connected
to the server room using OM3, 50/125 multimode 12 -strand fiber optic backbone cables.
Telecom cabling throughout the building is mostly Category 6. Cabling was replaced as part of the Epic
project and the Physical Therapy conversion project. There is a small amount of Category 5e cabling
remaining in Areas A and B, but it is being replaced by IT personnel as encountered during projects or as
time allows.
Horizontal and backbone cabling is routed throughout the building in cable tray and j -hooks. Most
rooms have capacity in their wall sleeves for new cabling, and new sleeves have been added where
needed. Existing racks have capacity for more cabling, though the size of the telecom rooms on the 2nd
and 3rd floor of the tower will not easily accommodate another rack if one is needed.
Wireless Access Points: The building has Cisco access points with regular distribution. Coverage appears
to be good throughout the building.
Deficiencies: None
Providence Kodiak Island Medical Center Condition Assessment Page 1 6-8
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AGENDA ITEM #14.D.1.
6d.3 Security System
General Description/Condition:
Access Control: There is no access control system in use at the building
Video Surveillance: There are small, isolated video systems in use at a number of locations. Pharmacy
and Mechanical spaces have multi -camera systems connected to local monitoring/recording equipment.
These appear to be off-the-shelf/retail style packages. There is an older analog system that includes
cameras at the front door and ER vestibule, with a monitor in reception. The hospital is currently
reviewing a proposal from ATS Alaska to install a new IP -based video system, with cameras at multiple
internal and external locations around the building.
Door Security: There is a door intercom at the main entry that communicates with reception via a
handset, and a plug-in doorbell at the ER entry that rings at the ER Nurse's station.
Deficiencies:
Item 6d.3-1: Access Control Systems
o Deficiency: No access control system for the building.
o Remedy: A building -wide access control system should be installed to separate public
and staff areas, control access to areas containing patient records, medicine, etc., and
control exterior doors. The facility should verify whether this would be a stand-alone
system or linked to PAMC. Along with the electronic portion of the system a security
vulnerability assessment should be performed for the architectural design, particularly
the entry points. Providing secure vestibules or additional doors between public and
staff areas will help to control traffic flow. A thorough review of door functions and
development of a security plan for how openings need to perform will assist in designing
an access control system that will provide the most benefit to the facility.
Item 6d.3-2: Door Security
o Deficiency: Isolated control of front door only, no ability to remotely lock down exterior
doors.
o Remedy: As part of the access control system, exterior doors and public/staff
separation points can be actively monitored and controlled from multiple locations.
This would enhance facility security by enabling "lockdown" functions.
6d.4 Other Special Electrical
General Description/Condition:
Clock System: There is no central, synchronous clock system in use at the facility.
Cable Television: Existing service is provided to locations throughout the building by GCI over coaxial
cable. No deficiencies were noted.
Dictation: Most doctors use a telephone system with PAMC, and there is also a network -based system
available locally.
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AGENDA ITEM #14.D.1.
Emergency Radio: Coverage within the building is weak, and emergency responders do not have
consistent radio coverage. Facility IT personnel have installed a small antenna system in the building to
try and help boost the radio and cellular signals. It was reported that the Island emergency responders
will not share their frequency to enable the hospital to communicate directly with incoming ambulances
through the radio system. As noted above, there is an analog telephone line that rings at the ER nurse's
station. This phone is called from a cell phone by personnel on incoming ambulances to alert the staff of
condition of patients
Nurse Call System: There is a fairly new Ascom system that has been installed. It is IP -based, and no
deficiencies were reported by staff. Nurse call is limited to the 2nd and 3rd floor of the Area C tower.
Paging/Intercom: The existing Valcom system uses ceiling -mounted speakers, has multiple zones, and is
activated through the phone system. As noted in previous condition reports, there are offices with
insufficient coverage. IT personnel have added stand-alone speakers in some of these locations. CHC
uses a different paging system, but there is an interface for an all -call zone from the hospital to page
over the CHC speakers.
Telemedicine: There are mobile carts in ICU and Acute Care for use as needed. In the past, there has
been a telehealth system used for diabetes counseling, but that is not currently in use. If used, it
consists of a webcam and associated software.
Telemetry: There are Phillips radios with cabling to the nearest IDF for the telemetry system. No
deficiencies were noted for this system.
Deficiencies:
• Item 6d.4-1: Clock System
o Deficiency: No clock system in the building.
o Remedy: A central, synchronous clock system was not identified as a high priority, but
would be recommended for consistency in records and functional performance. A WiFi
or Bluetooth -enabled clock system with long -life batteries could be installed without
needing to run new cabling in the building.
• Item 6d.4-2: Emergency Radio
o Deficiency: Insufficient coverage for emergency radio systems. Per IFC 510, the building
shall have approved radio coverage, unless otherwise approved by the Authority Having
Jurisdiction.
o Remedy: A distributed antenna system (DAS) should be installed to boost the cellular
and radio signals in the building. At the same time, negotiation with the emergency
responders to enable interaction over the radio system would enhance the ability of the
facility to respond to incoming emergencies.
• Item 6d.4-1: Paging/Intercom System
o Deficiency: Staff complaints of insufficient coverage. As the fire alarm system does not
currently have a voice evacuation function, any emergency instructions would need to
come over this paging system.
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AGENDA ITEM #14.D.1.
Remedy: The existing Valcom system can continue to be used, but additional speakers
are required where insufficient coverage has been identified. However, as the Valcom
system approaches end -of -life, the facility should consider switching to an IP -based
replacement system with more control over zones and the ease of modification.
Providence Kodiak Island Medical Center Condition Assessment Page 16-11
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AGENDA ITEM #14.D.1.
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AGENDA ITEM #14.D.1.
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6c.1-2 Lighting controls — lights left on
6b.2-2 Original MDP
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AGENDA ITEM #14.D.1.
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Providence Kodiak Island Medical Center Condition Assessment Page 6-14
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THIRD FLOOR PLAN
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GENERAL INFORMATION
1. OWNER: PROVIDENCE KODIAK ISLAND MEDICAL CENTER
PROJECT ADDRESS: 1915 E. REZANOF DRIVE KODIAK, AK
2. STATEMENT OF PURPOSE:
3. APPLICABLE CODES:
NOTE: WHEREVER DIFFERENT SECTIONS OF ANY APPLICABLE CODE SPECIFY
DIFFERENT REQUIREMENTS, THE MOST RESTRICTIVE GOVERNS.
INTERNATIONAL BUILDING CODE — 2012 EDITION
INTERNATIONAL EXISTING BUILDING CODE — 2012 EDITION
NFPA 101 LIFE SAFETY CODE — 2012 EDITION
NFPA 99 STANDARD FOR HEALTH CARE FACILITIES — 2012 EDITION
FACILITIES GUIDELINES INSTITUTE (FGI) GUIDELINES FOR DESIGN AND
CONSTRUCTION OF HEALTHCARE FACILITIES — 2010 EDITION
NFPA 13 SPRINKLER SYSTEMS
INTERNATIONAL PLUMBING CODE
NATIONAL ELECTRIC CODE
INTERNATIONAL FIRE CODE — 2012 EDITION
INTERNATIONAL MECHANICAL CODE
4. APPLICABLE STANDARDS:
UL
UNDERWRITERS LABORATORIES FIRE
IBC
RESISTIVE DIRECTORY
UL
UNDERWRITERS LABORATORIES BUILDING
BuildingC
MATERIALS DIRECTORY
SMACNA
FIRE SMOKE AND RADIATION DAMPER
NFPA
INSTALLATION GUIDE FOR HVAC SYSTEMS
JCAHO
THE JOINT COMMISSION
CAMH
COMPREHENSIVE ACCREDITATION MANUAL
Smoke Compartments lhourfire/smoke
FOR HOSPITALS
ICC
INTERNATIONAL CODE COUNCIL
FM
FACTORY MUTUAL RESEARCH CORPORATION
5. PERMITS REQUIRED:
5.1. KODIAK ISLAND BOROUGH
6.
NO PORTION OF ANY SUSPENDED FINISH CEILING IS DESIGNED TO BE PART OF ANY FIRE RATED
ASSEMBLY.
PENETRATIONS OF THE FLOOR CONSTRUCTION BY DUCTS, PIPES, CONDUITS OR SIGNAL WIRES
ARE TO BE SEALED WITH UL RATED FIRE SEALANTS TO MAINTAIN THE RATING OF THE
CONSTRUCTION UNLESS THE PENETRATION OCCURS WITHIN A PROTECTED SHAFT. USE OF FIRE
SEALANT PRODUCTS OTHER THAN THOSE DETAILED MUST BE APPROVED BY THE OWNER'S
REPRESEN TATI VE, ARCH I TECT, AND THE AUTHORITY HAVING JURISDICTION.
GENERAL DESCRIPTION
PROVIDENCE KODIAK ISLAND MEDICAL CENTER IS THE MAIN HEALTHCARE FACILITY FOR KODIAK ISLAND .
BOROUGH THE FACILITY IS COMPOSED OF 4 SEPARATE ADDITIONS DATING FROM 1967 TO 1997. THE
FACILITY INCLUDES HEALTHCARE SERVICES, COMMUNITY HEALTH CLINIC SPACE, PROFESSIONAL OFFICE
SPACE AND SUPOORT ELEMENTTS INCLUDING INFRASTRUCTURE NEEDS, LAUNDRY, HVAC, POWER,
STORAGE, KITCHEN AND CAFETERIA.
BUILDING STANDARDS
BuildingA
NFPA
IBC
Building
NFPA
IBC
BuildingC
NFPA
IBC
Building
NFPA
IBC
Construction Type
1 hour fire/smoke
Assembly (A-3) to Storag(1 hour fire/smoke
Construction Type
Smoke Compartments lhourfire/smoke
lhourfire/smoke
Construction Type
Type II (111)-
Type II -A fully
Construction Type
Type II (111)-
Type II -A fully
Shafts/stairs> or =4stories 2hourfire/smoke
Type II (111) -fully
Type II (111) -fully
1 hourfire/smoke
Type IV (111) -
Type IV -1 hour -fully
Healthcare Smoke Partition to
fully
sprinklered.
gypsum wallboard
fully sprinklered
sprinklered.
Business NR
sprinklered
sprinklered
See Hazardous Area
fully sprinklered
sprinklered
Hazardous Area (Incidental Uses) Requirements
sprinklered
Boiler orfuel fired Heater 11 hourfire
1 hour orSprinkler
Central Bulk Laundry over' 1 hour fire
1 hour orsprinkler
Issue
I hour orsprinkler
combusitble materials>
Issue
NFPA
IBC
Issue
NFPA
IBC
Issue
NFPA
IBC
Occupany(s)
WL -1127
NFPA 99 or IBC chapter4
Occupany(s)
Business
B
Occupany(s)
Healthcare
1-2
Occupany(s)
Healthcare
1-2
Storage > 50 s.f < 100s.f. 30 minw/20 min
Business
B
gasketed doors and
Storage
S-1
Storage > 100s.f. 1 hour fire
Business
B
2 hour and sprinkler
Business
B
CAI -2079
Storage
S-1
NEW OR DOSTING
NO
NO
SSS/SSCOLLARS
Storage
S-1
WL -2074
Storage
S-1
NO
NO
SSS/SSCOLLARS
C -AJ -2089
C--AJ-2089
WL -2029
Assembly
A
Assembly
A
Construction Type
IV -1 hour (1964)=Type
IV -1 hour (1964)=Type
Construction Type
IV
IV -1 hour
Construction Type
II -(111)
II -A
Construction Type
II -(111)
II -A
NO
II fully sprinklered
II
CM -1079
CAI -1079
WL -1049
MULTIPLE MEr"
NEW OR EXISTING
NO
NO
SSS SEALANT
Mazimum Area
WL -1093
MULTIPLE METALLIC
Mazimum Area
NO
NO
Mazimum Area
Mazimum Area
MULTIPLE MOOD CONDUITS AND TUBING
NEW OR EXISTING
Maximum Height
Not Applicable
lfloors above grade
Maximum Height
Not Applicable
lfloors above grade
Maximum Height
Not Applicable
4floors above grade
Maximum Height
Not Applicable
4floors above grade
Construction
WL -8003
BITS DUCTS
Construction
NO
YES
Construction
CAI -6019
CM -8019
Construction
FLUSH -MOUNTED ELEGINIC& AND VDV OUTLET BOXES
NEW OR EXISTING
Requirements
NO
PUTTY PADS
Requirements
CLAN
Requirements
Requirements
Primary Structure
1 hour
1 hour
Primary Structure
1 hour
1 hour
Primary Structure
1 hour
1 hour
Primary Structure
1 hour
1 hour
Floor Construction and
YES
1 hour
Floor Construction and
CM -3154, WJ-3043
1 hour
Floor Construction and
1 hour
1 hour
Floor Construction and
PILLOWS
1 hour
Supporting secondary
WL -3084
CABLE
Supporting secondary
NO
YES
Supporting secondary
CAI -3128
CAI -3128
Supporting secondary
CENTER HUNG CABLE TRAY
NEW OR EXISTING
members
YES
PILLOWS
members
WJ-4021
WL -4029
members
NEW OR EXISTING
NO
members
PILLOWS
CAI -4029
Roof Construction and
WL -4008
1 hour
Roof Construction and
OPTIONAL
1 hour
Roof Construction and
1 hour
1 hour
Roof Construction and
MULTIPLE NNERDUCT
1 hour
Supporting Secondary
YES
PILLOWS
Supporting Secondary
WJ-2054
WL -2178
Supporting Secondary
NEW OR DOSTING
YES
Supporting Secondary
SSP PUTTY
Members
WL -3136
Members
Members
Members
GROUPED PENETRATIONS IN DOSING BARRIERS
MAY BE USED IN S=
Exterior bearing walls
1 hour
1 hour
Exterior bearing walls
1 hour
1 hour
Exterior bearing walls
1 hour
1 hour
Exterior bearing walls
1 hour
1 hour
Interior Bearingwalls
1 hour
1 hour
Interior Bearing walls
1 hour
1 hour
Interior Bearing walls
1 hour
1 hour
Interior Bearing walls
1 hour
1 hour
Exterior non-bearing walls
1 hour
1 hour
Exterior non-bearing wall
1 hour
1 hour
Exterior non-bearing walls
0 hour
0 hour
Exterior non-bearing w
0 hour
0 hour
Interior non-bearing walls
NR -see also
NR -see also
Interior non-bearing wall
NR -see also
NR -see also
interior non-bearing walls
NR -see also
NR -see also
Interior non-bearingw;
NR -see also
NR -see also
$E_QMML
separation
separation
CONCRETE FLOOR
separation
separation
NON-DAMPERED RECTANGIXAR DUCT
separation
separation
NO
separation
separation
WJ-7007
requirements
requirements
I NEW OR COSTING
requirements
requirements
SSS SEALANT
requirements
requirements
I WL -7033
requirements
requirements
Separation Requirements
FIRESTOP
Building Addition Separati12hourfire/smoke
2hourfire/smoke
Occupancy Separations
Healthcare(I-2) to Busine 2 hour fire/smoke
2 hour fire/smoke
Healthcare(I-2) to StoragE2 hour fire/smoke
2 hour fire/smoke
Business (B) to Storage (S 1 hour fire
1 hour storage
Business (B) to Assembly 1 hour fire/smoke
1 hour fire/smoke
Assembly (A-3) to Storag(1 hour fire/smoke
1 hour fire/smoke
Smoke Compartments lhourfire/smoke
lhourfire/smoke
Suites Match Corridor
Match Corridor
Requirements
requirements
Exit Passageways Match stair rating
Match stair rating.
Shafts/stairs> or =4stories 2hourfire/smoke
2hourfire/smoke
Shafts/stairs <4stories 1 hour/smoke
1 hourfire/smoke
Corridors
WL -1079
Healthcare Smoke Partition to
Smoke Partition to
grid ceiling meeting
gypsum wallboard
requirements
ceiling orfloor above
Business NR
NR
Storage See Hazardous Area
See Hazardous Area
Requirements
Requirements
Hazardous Area (Incidental Uses) Requirements
CAI -5133
Boiler orfuel fired Heater 11 hourfire
1 hour orSprinkler
Central Bulk Laundry over' 1 hour fire
1 hour orsprinkler
Labs usingflammable or lhourfire
I hour orsprinkler
combusitble materials>
considered hazardous
WL -1168
NFPA 99 or IBC chapter4
NEW OR EXISTING
Labs usingflammable or lhourfire
lhourfire orsprinkler
combusitble materials>
considered hazardous
WL -1127
NFPA 99 or IBC chapter4
NEW OR EIOSTING
Paint Shops 1 hourfire
2 hourfire or 1 hour
SSS SEALANT
and sprinklers
Physical Plant maintenanc(1 hourfire
WL -8003
Soiled linen 1 hour
1 hour
Storage > 50 s.f < 100s.f. 30 minw/20 min
30 minw/20 min
gasketed doors and
gasketed doors and
closers
closers
Storage > 100s.f. 1 hour fire
1 hour orSprinkler
Incinerator Room
2 hour and sprinkler
FIRESTOP NOTES
1. EXISTING PIRESTOPPED OPENINGS THAT ARE FRESTOPPED CORRECTLY SHALL NOT BE OPENED. DISTURBED, AXESSED, TOUCHED OR LAVE THEIR FIRE STOP TAMPERED WITH N ANN WAY, UNLESS CLEARLY LABELED AS A
UM -TRAFFIC OPENND'. ONCE AN EXISTING FIRE SOPPED OPENING S RE-ENTERED, THE CONTRACTOR SANT BE RESPONSIBLE FOR RE -SEALING THE OPENING.
2. DOSING FIRESTOPPED OPENINGS THAT ARE EITHER NOT FRESTOPPED CORRECTLY OR NOT FIRESEOPPED AT AL PRESENT A SERIOUS HAM AND MIST BE CORECII D. DOW UN-HRESTOPPED OPENING SHALL BE
REPORTED IWEDNIES TO PROJUE GE KOM ISIA D MEDICAL CENTER LIE SAFETY OFFICER. THE CONTRACTOR SHALL NOT BE HELD ACCWMABIE FOR AN DIS LNG UN-FNFSIOPPED OR !IMPROPERLY FIRFSTOPPED
OPENING THAT TIDY REPORT AND MAY BE PAN) TO CORRECT ONES THEY REPORT, F THE CONTRACTOR DOES NOT REPORT DUSTING UN -FI OMPPED OR IMPROPERLY FIWKIPPED OPENINGS THEY WILL BE REQUIRED TO
CORRECT THEM AT THE CONTRACTOR'S EXPENSE.
3. ALL OPENINGS N FIE VIALS, FRE BARRIERS, SMOKE BARRIERS, FIRE PARTITIONS, HORRONTA. ASSEMBLES, AND JOINTS MADE N OR BETWEEN FIRE -RESISTANCE RATED ASSEMBLIES SMALL BE PROIECIED WITH AN
APPROVED AND TESTED ASSEMBLY.
4. CONTRACTOR SHALL SUBMIT NSTALLE R OUALFICAIIONS, PRODUCT DATA AND A FRE SOP SCHEDULE WITH THE FOLL011M NFO RMAXI N FOR EACH PENETRATION AMO/OR JOIE
A. LOCATION
B. WNUFACRIRER(S) AND PRODUUCKS)
G ASSEMBLY TEST (U.L, WARNOK HOW. FTA ERG)
D. PETEIMRRG ITEM (INCLUDING MATERIAL, SU, AND RACINESS)
E MMUM ALOFABIE ANNULAR SPACE OR MNUMUM S� OPENING
F. WALL TYPE (CONCRETE, CMU, GYPSUM BOARD AND MEAL SND, ETC)
C. FLOOR TYPE
H. FIRE RESISTANCE OF WALL OR FLOOR (HOURLY)
L F-PATING
J. T-RAING
NOTE: FIE STOP SUBMNIRAL SCALL ONLY INCLUDE ITEMS AND ASSEMBLIES THAT ARE TO BE USED N THIS PROJECT. *COMPLETE SUBMITTALS, OR SUBMIrFAL INCLUDING EXIRANEWS INFORMATION WILL NOT BE
REVIEWED.
5. WHERE CONDIIONS DO NOT EXACTLY MATCH A TESTED ASSEMBLY AND A TESTED ASSEMBLY IS IRAYAN/BlE DILE TO UNDUE CONDITIONS OR UNCOMMON DESIGN THE CONTRACTOR SIAL OBTAIN AN ENOINEERNG
JUDGEMENT FROM THE FRE SOP MANUFACTURM THE ENGINEERING JUDGEMM MUST BE BASED ON PREVIOUSI.Y 7E50 ASSEMBLIES. THE DIGNIME LNG JUDGEMENT AND 04MM DOCUMENTATION SHALL BE
SUBMITTED TO THE AUTHM HAVING JURISDICTION, MOHI Cr, AND PROVIDENCE KODAK SLAD MEDICAL CENTER LIFE SAFETY OFFICER PRIOR TO INSTALLATION.
6. PENETRATIONS SHALL BE LABELED AND SHALL INCLUDE PRODUCT/MANUFACTURER, INSTALLATION COMPANY, SYSIEN/IESIED ASSEMBLY, HOURLY RAING, AND DATE
7. CONTRACTOR SHALL COMPLY WITH PROVBENCE KODAK ISLAND MEDICAL CENTER FIRE BARRIER MANAGEMENT PROGRAM.
EFF ffft_.0%'%'rIDENCE
Health & Services
SEWARD, ALASKA
417 1ST AVE
SEWARD, ALASKA 99664
ARCHITECTS ALASKA
AK Corp. Authorization AECC561
900 W. 5th Avenue, Suite 403
Anchorage, Alaska, 99501
907.272.3567
191 E. Swanson Avenue, Suite 203
Wasilla, Alaska 99654
907.373.7503
www.architectsalaska.com
m
FIRESTOP
SCHEDULE
TA
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MAY BE USED IN amm
cL
RE-ENTERAB E
(S)
CONCRETE FLOOR
CONCRETE WALL
L]�JeBLL
BARE MEIALLIC
NEW OR EXISTING
NO
NO
SSS SEALANT
CAI -1079
GM -1079
WL -1049
BARE METALLIC
NEW OR EXISTING
YES
NO
SSS SEALANT
CAJ-1217
CM -1217
WL -1079
FIBERGLASS INSULATED PIPE
NEW OR DOSTING
OPTIONAL
YES
SSS SEALANT
CAI -5087
CM -5087
WL -5014
AB/PVC FOAM MUTED PPE
NEW OR EOSTING
NO
YES
SSS SEALANT
CAI -5133
CAI -5133
WL -5054
MULTIPLE METALLIC
HEW OR DOSTING
NO
NO
SSS SEALANT
E
WL -1168
MULTIPLE METALLIC
NEW OR EXISTING
YES
NO
SSS SEALANT
Q
WL -1127
MULTIPLE MIXED
NEW OR EIOSTING
NO
OPTIONAL
SSS SEALANT
CM -8053
CM -8053
WL -8003
MULTIPLE MDED PIPE
NEW OR EXISTING
NO
NO
PILLOWS
CAJ-8093
CAI -8093
GLASS PIPE
NEW OR DOSTING
NO
NO
SSS/MORTAR
CAI -2079
CAI -2079
WL -2114
ALL PLASTICS 1.5-0 (COLLAR DMCE ONLI1
NEW OR DOSTING
NO
NO
SSS/SSCOLLARS
CAI -2125
CAI -2125
WL -2074
FUME RETARDANT POLYPROPftMFRPP) PIPE
NEW OR DOSTING
NO
NO
SSS/SSCOLLARS
C -AJ -2089
C--AJ-2089
WL -2029
ELECTRICAL PENETRATIONS
MAY BE USED IN ,y=
$E_QMML
j ',F(,u
911121ELRIM
CONCRETE WALL
SINGLE CONDUT
NEW OR DOSTING
NO
NO
SSS SEALANT
CM -1079
CAI -1079
WL -1049
MULTIPLE MEr"
NEW OR EXISTING
NO
NO
SSS SEALANT
WL -1093
MULTIPLE METALLIC
NEW OR DOSTING
NO
NO
SSS SEALANT
WL -1168
MULTIPLE MOOD CONDUITS AND TUBING
NEW OR EXISTING
NO
YES
PILLOWS
CAI -8093
CAI -8093
MULTIPLE METALLIC
NEW OR EXISTING
NO
NO
SSS SEALANT
CAI -8053
CAI -8053
WL -8003
BITS DUCTS
NEW OR E70SIING
NO
YES
PILLOWS
CAI -6019
CM -8019
WL -6005
FLUSH -MOUNTED ELEGINIC& AND VDV OUTLET BOXES
NEW OR EXISTING
NO
PUTTY PADS
CLAN
VOICE/DATA HIGH -TRAFFIC PENETRATIONS
SM11
1 IE
-INR L
L (,S)
CONCRETE FLOOR
CONCRETE ALUM
Si�WNL
CABLE BUNDLE
NEW OR EXISTING
YES
YES
SSP PUTTY
CAI -3154
CM -3154, WJ-3043
WL -3132,3133
CABLE BUNDLE (GYPSUM ONLY)
NEW OR EOSRNG
NO
YES
PILLOWS
WL -3084
CABLE
NEW OR EXISTING
NO
YES
SSP PUTTY
CAI -3128
CAI -3128
WL -3024
CENTER HUNG CABLE TRAY
NEW OR EXISTING
NO
YES
PILLOWS
WJ-4021
WL -4029
OPEN LADDER GABLE TRAY
NEW OR EXISTING
NO
YES
PILLOWS
CAI -4029
CAI -4029
WL -4008
SINGLE INNERDUCT
NEW OR EXISTING
OPTIONAL
NO
SSS SEALANT
CAI -2140
CAI -2140
WL -2093
MULTIPLE NNERDUCT
NEW OR EOSTING
YES I
YES
PILLOWS
WJ-2054
WL -2178
SPLIT SLEEVE
NEW OR DOSTING
YES
YES
SSP PUTTY
WJ-3047
WL -3136
GROUPED PENETRATIONS IN DOSING BARRIERS
MAY BE USED IN S=
Wc2M U
1'Of(S)
COM30E FLOOR
CONCRETE .WALL
20LM
MULTIPLE MOOD
EGOSTING ONLY
YES
PILLOWS
CAI -8093
CM -8093
MULTIPLE MDED
IDIISTING ONLY
NO
SSS SEALANT
CM -8113
CAI -8113
MULTIPLE MIXED
DOMING ONLY
NO
SSI MORTAR
CAI -8114
CAI -8114
MULTIPLE MDD31
DOSTING ONLY
NO
SSI MORTAR
CAI -8115
CAI -8115
HVAC PENEIRATONS
MAY BE USED IN 3=
$E_QMML
PMUMS)
CONCRETE FLOOR
OONCREMJWALL
S .JNdIL
NON-DAMPERED RECTANGIXAR DUCT
I NEW OR DOSTING
NO
NO
SSS SEALANT
WJ-7007
WL -7025
NON-DAMPERED FLAT OVAL DUCT
I NEW OR COSTING
NO
NO
SSS SEALANT
WJ-7013
I WL -7033
NON-OAMPEREO SPIRAL DUCT
INEW OR DOSTING I
NO I
NO
I SSS SEALANT
I
I WJ-7005
WL -7026
NON-DAMPERED INSULATED DUCT
INEW OR DOSTING I
NO I
NO
I SSS/SSW
I
I WJ-7011
I WL -7028
ARCHITECTURAL JOINTS & BLANK OPENINGS
MAY BE USED IN SLS
ff=QMMF
pgOMACits)
CONCRETE FLOOR
CONCRETE WALL
j WALy
WALLS TO FLAT CONCRETE DECK
NEW OR DOSTING
ES SEALANT
HWD-1006
HWD-0079
WALLS TO FLAT CONCRETE DECK
NEW OR DOSTING
AS SPRAY
HWD-1005
HWD-0044
WALLS TO FLUTED METAL DECK
NEW OR EUSTING
ES SEALANT
HWD-0039
IW D-0034
WALLS TO FLUTED METAL. DECK
NEW OR EUSTING
AS SPRAY
HWD-0086
TWA -0043
WALLS TO FLUTED METAL. DECK FIREPROOFING. I -BEAMS NEW OR EUSTING
AS SPRAY
HWD-0140
HWD-0099
GYPSUM WAIS 70 RULED META. DECK CASTLE CUT
NEW OR DOSTING
ES SEALANT
H9D-0153
WALL TO WALL JOINT
NEW OR EOSTING
ES SEALANT
WARD -0004
PERIMETER JOINT. GYP. SHEATHED SND WALI.NSON GLASS NEW OR DUSTING
AS SPRAY
CWS -1002
PERIMETER JOINT, SPANDREL GIASS,NSON GLASS
NEW OR EUSTING
AS SPRAY
CWS -2003
FLOOR TO FLOOR JOINT
NEW OR EUSTING
ES SEALANT
FFD -1008
BLANK OPENINGS
NEW OR EOSTING
SSS SEALANT
CAI -0014
CAJ-W4
BUNK OPENINGS
NEW OR DOSTING
PILLOWS
CAI -0061
CAI -0061
WL -0010
FIRESTOP NOTES
1. EXISTING PIRESTOPPED OPENINGS THAT ARE FRESTOPPED CORRECTLY SHALL NOT BE OPENED. DISTURBED, AXESSED, TOUCHED OR LAVE THEIR FIRE STOP TAMPERED WITH N ANN WAY, UNLESS CLEARLY LABELED AS A
UM -TRAFFIC OPENND'. ONCE AN EXISTING FIRE SOPPED OPENING S RE-ENTERED, THE CONTRACTOR SANT BE RESPONSIBLE FOR RE -SEALING THE OPENING.
2. DOSING FIRESTOPPED OPENINGS THAT ARE EITHER NOT FRESTOPPED CORRECTLY OR NOT FIRESEOPPED AT AL PRESENT A SERIOUS HAM AND MIST BE CORECII D. DOW UN-HRESTOPPED OPENING SHALL BE
REPORTED IWEDNIES TO PROJUE GE KOM ISIA D MEDICAL CENTER LIE SAFETY OFFICER. THE CONTRACTOR SHALL NOT BE HELD ACCWMABIE FOR AN DIS LNG UN-FNFSIOPPED OR !IMPROPERLY FIRFSTOPPED
OPENING THAT TIDY REPORT AND MAY BE PAN) TO CORRECT ONES THEY REPORT, F THE CONTRACTOR DOES NOT REPORT DUSTING UN -FI OMPPED OR IMPROPERLY FIWKIPPED OPENINGS THEY WILL BE REQUIRED TO
CORRECT THEM AT THE CONTRACTOR'S EXPENSE.
3. ALL OPENINGS N FIE VIALS, FRE BARRIERS, SMOKE BARRIERS, FIRE PARTITIONS, HORRONTA. ASSEMBLES, AND JOINTS MADE N OR BETWEEN FIRE -RESISTANCE RATED ASSEMBLIES SMALL BE PROIECIED WITH AN
APPROVED AND TESTED ASSEMBLY.
4. CONTRACTOR SHALL SUBMIT NSTALLE R OUALFICAIIONS, PRODUCT DATA AND A FRE SOP SCHEDULE WITH THE FOLL011M NFO RMAXI N FOR EACH PENETRATION AMO/OR JOIE
A. LOCATION
B. WNUFACRIRER(S) AND PRODUUCKS)
G ASSEMBLY TEST (U.L, WARNOK HOW. FTA ERG)
D. PETEIMRRG ITEM (INCLUDING MATERIAL, SU, AND RACINESS)
E MMUM ALOFABIE ANNULAR SPACE OR MNUMUM S� OPENING
F. WALL TYPE (CONCRETE, CMU, GYPSUM BOARD AND MEAL SND, ETC)
C. FLOOR TYPE
H. FIRE RESISTANCE OF WALL OR FLOOR (HOURLY)
L F-PATING
J. T-RAING
NOTE: FIE STOP SUBMNIRAL SCALL ONLY INCLUDE ITEMS AND ASSEMBLIES THAT ARE TO BE USED N THIS PROJECT. *COMPLETE SUBMITTALS, OR SUBMIrFAL INCLUDING EXIRANEWS INFORMATION WILL NOT BE
REVIEWED.
5. WHERE CONDIIONS DO NOT EXACTLY MATCH A TESTED ASSEMBLY AND A TESTED ASSEMBLY IS IRAYAN/BlE DILE TO UNDUE CONDITIONS OR UNCOMMON DESIGN THE CONTRACTOR SIAL OBTAIN AN ENOINEERNG
JUDGEMENT FROM THE FRE SOP MANUFACTURM THE ENGINEERING JUDGEMM MUST BE BASED ON PREVIOUSI.Y 7E50 ASSEMBLIES. THE DIGNIME LNG JUDGEMENT AND 04MM DOCUMENTATION SHALL BE
SUBMITTED TO THE AUTHM HAVING JURISDICTION, MOHI Cr, AND PROVIDENCE KODAK SLAD MEDICAL CENTER LIFE SAFETY OFFICER PRIOR TO INSTALLATION.
6. PENETRATIONS SHALL BE LABELED AND SHALL INCLUDE PRODUCT/MANUFACTURER, INSTALLATION COMPANY, SYSIEN/IESIED ASSEMBLY, HOURLY RAING, AND DATE
7. CONTRACTOR SHALL COMPLY WITH PROVBENCE KODAK ISLAND MEDICAL CENTER FIRE BARRIER MANAGEMENT PROGRAM.
EFF ffft_.0%'%'rIDENCE
Health & Services
SEWARD, ALASKA
417 1ST AVE
SEWARD, ALASKA 99664
ARCHITECTS ALASKA
AK Corp. Authorization AECC561
900 W. 5th Avenue, Suite 403
Anchorage, Alaska, 99501
907.272.3567
191 E. Swanson Avenue, Suite 203
Wasilla, Alaska 99654
907.373.7503
www.architectsalaska.com
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Revisions
No. Description jDate
Sheet Contents
LIFE SAFETY INFORMATION
Sheet Number
LSO.01
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Date
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Revisions
No. Description jDate
Sheet Contents
LIFE SAFETY INFORMATION
Sheet Number
LSO.01
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PKIMC Condition Survey - Jensen Yorba Lott Architects 1/18/2019
Deficiency Item DRAFT Urgent 0-5 5-10 10 1
Civil Items
2a.1-1: Pave Unpaved Parking Areas
2a.1-2: Paved Parking Areas
2a.2: Replace Concrete Walks as Required
2a.3-1: Reconfigure Ramp, Install Snow Melt System
Structural Items
3b.1: Install new lateral bracing in 1968 Building
3b.2: Install new lateral bracing in 1978 Building
3d.1: Replace Site Retaining Wall
Architectural Items
4a.1: Strip and Re -Paint Canopy Structure -
4b.1:Remove Moss on Exterior Panels -
4b.2: Upgrade Insulation at 1968 and 1978 Buildings
4b.3: Replace Metal Wall Panels
4b.4: Repair Paint / Membrane at Wall Base
4c.1: Replace 1968 Windows
4c.2: Replace 1978 Windows
4c.2: Install Sun Protection on 1997 Windows
4d.1: Replace 1968 & 1978 Metal Doors and Frames
4d.2: Replace 1968 & 1978 Aluminum Entries
4d.3: Replace 1997 Metal Doors and Frames
4d.4: Replace 1997 Aluminum Entries
4e.1: Replace 1968 Roof
4e.2: Replace 1978 Roof
4e.3: Replace 1997 Bunker Roof
4e.4: Misc. Repairs 1997 Roof
4f.1: Replace Vinyl Wall Covering on a Rolling Basis
4f.2: Add Wall Bumpers and Chair Rails
4f.3: Replace Floor and Wall Base on a Rolling Basis
4f.4: Replace Glue -on ACT in 1978 Addition
PKIMC Condition Survey Deficiency List
Page 1 of 5
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4g.1: Repaint Hollow Metal Door Frames
4g.2: Repaint Metal Doors
4g.2: Add KickPlates / Touch -Up Oak Doors
4h.1: Replace 1968 & 1978 Blinds
4h.2: Replace 1997 Blinds
4i.2: Replace Elevators
Mechanical Items
5a.1-1: Replace 1968 and 1975 Domestic Water Piping
5a.1-2: Install Seismic Restraints on Domestic Piping
5a.1-3: Provide Domestic Water Intertie
5a.1-4: Replace Domestic Hot Water Generators
5a.1-5: Develop Water Management Plan for Legionella
5a.1-6: Correct Domestic Hot Water Max. Length
5a.1-7: Demolish Dead Leg Domestic Water Branch Piping
5a.1-8: Demolish Abandoned Dental Water System
5a.1-9: Correct Piping ID at Boiler Expansion Tank
5a.2-1: Evaluate Options for Sewer Piping Renewal
5a.2-2: Install Seismic Restraints on Sanitary Piping
5a.2-3: Replace 1968 and 1975 Sanitary Piping
5a.2-4: Add Sump Pump in 1975 Ventilation Tunnel
5a.3-1: Evaluate Options for Rainleader Piping Renewal
5a.3-2: Install Seismic Restraints on Roof Drains
5a.3-3: 1968 & 1975 Overflow Roof Drains -
5a.3-4: 1968 and 1997 Storm Drain Main Relief Scuppers -
5a.3-5: 1997 Bunker Plumbed Roof Drains
5a.4-1: Review Kitchen for Future Needs
5a.4-2: Replace Grease -Interceptor and Floor Sinks
5a.5-1: Review ADA Restroom Accessibility
5a.5-2: Add Vacuum Breakers to Exterior Hose Bibbs
5a.5-3: Replace Failed Water Closet Wall Carriers
5a.5-4: Add Thermostatic Mixing Valves to Fixtures
5a.5-5: EMS Bay Shower Hazardous Waste Containment
5a.5-6: Recommission Drinking Fountains
5a.6-1: Replace Emergency Generator Fuel Oil Tank
PKIMC Condition Survey Deficiency List
Page 2 of 5
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5a.6-2: Rehabilitate Boiler Exterior Fuel Oil Tank
5a.6-3: Replace Double Wall Fuel Oil Containment Piping
5a.6-4: Provide for Dual Fuel Boiler Propane Storage
5a.6-5: Replace Fuel Oil Day Tanks
5a.6-6: Provide Electric Metering of Fuel Oil Consumption
5a.7-1: Repair Nitrogen Leaks or Demolish
5a.7-2: Refurbish 02, NO and N Manifolds
5a.7-3: Revise 02 Generator per 2018 NFPA 99
5a.7-4: Replace or Remanuf. Medical Air Compressor
5a.7-5: Install Medical Vacuum Pump Receiver Tank
5a.7-6: Replace Master Alarm Panels Analog Detectors
5a.7-7: Replace Area Alarm Panels and Analog Detectors
5b.1-1: Replace Single Boiler with Two Smaller Boilers
5b.1-2: Upgrade Boiler Controls
5b.1-3: Install Boiler Emergency Shutdown Switches
5b.1-4: Address Boiler Flue Condensation/Corrosion
5b.2-1: Replace and Relocate Boiler Primary Pumps
5b.2-2: Replace Boiler Secondary Pumps
5b.2-3: Demolish Tertiary Inline Pumps
5b.2-4: Dismantle Generator Heat Recovery System
5b.2-5: Install Seismic Restraints on Heating Piping
5b.2-6: Replace 1968 and 1975 Steel Heating Piping
5b.2-7: Replace 1968 and 1975 Heating Terminal Equip.
5b.2-8: Extend Heating Water to New Air Terminal Coils
5b.2-8: Add Hydronic Snowmelt to Front ADA Ramp
5b.3-1: Replace Chiller and Air Cooled Condenser
5b.4-1: Add Cooling to 1975 Addition Ventilation System
5b.4-2: Evaluate Cooling to IT Closets and Infusion Suite
5b.4-3: Install Seismic Restraints on Cooling Piping
5b.5-1: Upgrades to AHU-4 serving 1968 Structure
5b.5-2: Replace AHU serving 1975 Structure
5b.5-3: Replace Mechanical room 178 ventilation fan
5b.5-4: 1997 Addition Ventilation Equip. Upgrades
5b.5-5: Install Seismic Restraints on HVAC Equip.
PKIMC Condition Survey Deficiency List
Page 3 of 5
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5b.6-1: 1997 Ventilation Distribution Upgrades
5b.6-2: 1997 Mechanical Spaces Ventilation Upgrades
5b.6-3: Add Air Terminal Reheat Coils to the 1968 Area
5b.6-4: Install Seismic Restraints on Ductwork
5b.7-1: Replace 1968 Toilet Room Exhaust Fan
5b.7-2: Replace 1975 Toilet Room Exhaust Fans
5b.7-3: 1997 Exhaust System Upgrades
5b.7-4: HEPA filtration on A.I.I. Room Exhaust -
5b.7-5: Install Seismic Restraints on Exhaust Ductwork -
5b.8-1: Upgrade Kitchen Exhaust Hoods and MUA Unit
5b.8-2: Install Seismic Restraints on Kitchen Ductwork
5b.9-1: Replace Direct Digital Controls -
5c.1-1: Replace Glycol Sprinkler System
5c.1-2: Combine Multiple Wet -Pipe Sprinkler Systems
5d.1-1: Replace Kitchen Refrigeration System -
5d.2-1: Repair or Replace 1997 AHU-1 Humidification -
5d.3-1: Inventory and Test Fire, Smoke & F/S Dampers -
5d.3-2: Update Code
Electrical Items
ration Rea. for Duct Open
6a.2-1: Parking Lot Lighting
6a.2-2: Building -Mounted Exterior Lighting
6b.1-1: Coordination Study
6b.2-1: Branch Panels in Areas A and B -
6b.2-2: 800A Original MDP
6b.2-3: Arc Flash Analysis
6b.3-1: Surge Protection on Life Safety Panels
6b.3-2: Generator Remote Radiator
6c.1-1: Interior Fluorescent Fixtures
6c.1-2: Lighting Controls
6c.1-3: Inadequate Lighting Levels
6c.2-1: Exterior Egress Lighting
6d.1-1: Fire Alarm System Notification
6d.1-2: Fire Alarm System Maintenance
6d.3-1: Access Control Systems
PKIMC Condition Survey Deficiency List
Page 4 of 5
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6d.3-2: Door Security
6d.4-1: Clock System
6d.4-2: Emergency Radio
6d.4-1: Paging/Intercom System
PKIMC Condition Survey Deficiency List Page 5 of 5
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PKIMC Condition Survey - Jensen Yorba Lott Architects 1/18/2019
Deficiency Item DRAFT Urgent 0-5 5-10 10 1
Civil Items
2a.1-1: Pave Unpaved Parking Areas
2a.1-2: Paved Parking Areas
2a.2: Replace Concrete Walks as Required
2a.3-1: Reconfigure Ramp, Install Snow Melt System
Structural Items
3b.1: Install new lateral bracing in 1968 Building
3b.2: Install new lateral bracing in 1978 Building
3d.1: Replace Site Retaining Wall
Architectural Items
4a.1: Strip and Re -Paint Canopy Structure -
4b.1:Remove Moss on Exterior Panels -
4b.2: Upgrade Insulation at 1968 and 1978 Buildings
4b.3: Replace Metal Wall Panels
4b.4: Repair Paint / Membrane at Wall Base
4c.1: Replace 1968 Windows
4c.2: Replace 1978 Windows
4c.2: Install Sun Protection on 1997 Windows
4d.1: Replace 1968 & 1978 Metal Doors and Frames
4d.2: Replace 1968 & 1978 Aluminum Entries
4d.3: Replace 1997 Metal Doors and Frames
4d.4: Replace 1997 Aluminum Entries
4e.1: Replace 1968 Roof
4e.2: Replace 1978 Roof
4e.3: Replace 1997 Bunker Roof
4e.4: Misc. Repairs 1997 Roof
4f.1: Replace Vinyl Wall Covering on a Rolling Basis
4f.2: Add Wall Bumpers and Chair Rails
4f.3: Replace Floor and Wall Base on a Rolling Basis
4f.4: Replace Glue -on ACT in 1978 Addition
PKIMC Condition Survey Deficiency List
Page 1 of 5
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4g.1: Repaint Hollow Metal Door Frames
4g.2: Repaint Metal Doors
4g.2: Add KickPlates / Touch -Up Oak Doors
4h.1: Replace 1968 & 1978 Blinds
4h.2: Replace 1997 Blinds
4i.2: Replace Elevators
Mechanical Items
5a.1-1: Replace 1968 and 1975 Domestic Water Piping
5a.1-2: Install Seismic Restraints on Domestic Piping
5a.1-3: Provide Domestic Water Intertie
5a.1-4: Replace Domestic Hot Water Generators
5a.1-5: Develop Water Management Plan for Legionella
5a.1-6: Correct Domestic Hot Water Max. Length
5a.1-7: Demolish Dead Leg Domestic Water Branch Piping
5a.1-8: Demolish Abandoned Dental Water System
5a.1-9: Correct Piping ID at Boiler Expansion Tank
5a.2-1: Evaluate Options for Sewer Piping Renewal
5a.2-2: Install Seismic Restraints on Sanitary Piping
5a.2-3: Replace 1968 and 1975 Sanitary Piping
5a.2-4: Add Sump Pump in 1975 Ventilation Tunnel
5a.3-1: Evaluate Options for Rainleader Piping Renewal
5a.3-2: Install Seismic Restraints on Roof Drains
5a.3-3: 1968 & 1975 Overflow Roof Drains -
5a.3-4: 1968 and 1997 Storm Drain Main Relief Scuppers -
5a.3-5: 1997 Bunker Plumbed Roof Drains
5a.4-1: Review Kitchen for Future Needs
5a.4-2: Replace Grease -Interceptor and Floor Sinks
5a.5-1: Review ADA Restroom Accessibility
5a.5-2: Add Vacuum Breakers to Exterior Hose Bibbs
5a.5-3: Replace Failed Water Closet Wall Carriers
5a.5-4: Add Thermostatic Mixing Valves to Fixtures
5a.5-5: EMS Bay Shower Hazardous Waste Containment
5a.5-6: Recommission Drinking Fountains
5a.6-1: Replace Emergency Generator Fuel Oil Tank
PKIMC Condition Survey Deficiency List
Page 2 of 5
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5a.6-2: Rehabilitate Boiler Exterior Fuel Oil Tank
5a.6-3: Replace Double Wall Fuel Oil Containment Piping
5a.6-4: Provide for Dual Fuel Boiler Propane Storage
5a.6-5: Replace Fuel Oil Day Tanks
5a.6-6: Provide Electric Metering of Fuel Oil Consumption
5a.7-1: Repair Nitrogen Leaks or Demolish
5a.7-2: Refurbish 02, NO and N Manifolds
5a.7-3: Revise 02 Generator per 2018 NFPA 99
5a.7-4: Replace or Remanuf. Medical Air Compressor
5a.7-5: Install Medical Vacuum Pump Receiver Tank
5a.7-6: Replace Master Alarm Panels Analog Detectors
5a.7-7: Replace Area Alarm Panels and Analog Detectors
5b.1-1: Replace Single Boiler with Two Smaller Boilers
5b.1-2: Upgrade Boiler Controls
5b.1-3: Install Boiler Emergency Shutdown Switches
5b.1-4: Address Boiler Flue Condensation/Corrosion
5b.2-1: Replace and Relocate Boiler Primary Pumps
5b.2-2: Replace Boiler Secondary Pumps
5b.2-3: Demolish Tertiary Inline Pumps
5b.2-4: Dismantle Generator Heat Recovery System
5b.2-5: Install Seismic Restraints on Heating Piping
5b.2-6: Replace 1968 and 1975 Steel Heating Piping
5b.2-7: Replace 1968 and 1975 Heating Terminal Equip.
5b.2-8: Extend Heating Water to New Air Terminal Coils
5b.2-8: Add Hydronic Snowmelt to Front ADA Ramp
5b.3-1: Replace Chiller and Air Cooled Condenser
5b.4-1: Add Cooling to 1975 Addition Ventilation System
5b.4-2: Evaluate Cooling to IT Closets and Infusion Suite
5b.4-3: Install Seismic Restraints on Cooling Piping
5b.5-1: Upgrades to AHU-4 serving 1968 Structure
5b.5-2: Replace AHU serving 1975 Structure
5b.5-3: Replace Mechanical room 178 ventilation fan
5b.5-4: 1997 Addition Ventilation Equip. Upgrades
5b.5-5: Install Seismic Restraints on HVAC Equip.
PKIMC Condition Survey Deficiency List
Page 3 of 5
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5b.6-1: 1997 Ventilation Distribution Upgrades
5b.6-2: 1997 Mechanical Spaces Ventilation Upgrades
5b.6-3: Add Air Terminal Reheat Coils to the 1968 Area
5b.6-4: Install Seismic Restraints on Ductwork
5b.7-1: Replace 1968 Toilet Room Exhaust Fan
5b.7-2: Replace 1975 Toilet Room Exhaust Fans
5b.7-3: 1997 Exhaust System Upgrades
5b.7-4: HEPA filtration on A.I.I. Room Exhaust -
5b.7-5: Install Seismic Restraints on Exhaust Ductwork -
5b.8-1: Upgrade Kitchen Exhaust Hoods and MUA Unit
5b.8-2: Install Seismic Restraints on Kitchen Ductwork
5b.9-1: Replace Direct Digital Controls -
5c.1-1: Replace Glycol Sprinkler System
5c.1-2: Combine Multiple Wet -Pipe Sprinkler Systems
5d.1-1: Replace Kitchen Refrigeration System -
5d.2-1: Repair or Replace 1997 AHU-1 Humidification -
5d.3-1: Inventory and Test Fire, Smoke & F/S Dampers -
5d.3-2: Update Code
Electrical Items
ration Rea. for Duct Open
6a.2-1: Parking Lot Lighting
6a.2-2: Building -Mounted Exterior Lighting
6b.1-1: Coordination Study
6b.2-1: Branch Panels in Areas A and B -
6b.2-2: 800A Original MDP
6b.2-3: Arc Flash Analysis
6b.3-1: Surge Protection on Life Safety Panels
6b.3-2: Generator Remote Radiator
6c.1-1: Interior Fluorescent Fixtures
6c.1-2: Lighting Controls
6c.1-3: Inadequate Lighting Levels
6c.2-1: Exterior Egress Lighting
6d.1-1: Fire Alarm System Notification
6d.1-2: Fire Alarm System Maintenance
6d.3-1: Access Control Systems
PKIMC Condition Survey Deficiency List
Page 4 of 5
'a
6d.3-2: Door Security
6d.4-1: Clock System
6d.4-2: Emergency Radio
6d.4-1: Paging/Intercom System
PKIMC Condition Survey Deficiency List Page 5 of 5
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PKIMC Condition Survey - Jensen Yorba Lott Architects 2/9/2019
Deficiency Item DRAFT Urgent 0-5 5-10 10 1
Civil Items
2a.1-1: Pave Unpaved Parking Areas
2a.1-2: Paved Parking Areas
2a.2: Replace Concrete Walks as Required
2a.3-1: Reconfigure Ramp, Install Snow Melt System
Structural Items
3b.1: Install new lateral bracing in 1968 Building
3b.2: Install new lateral bracing in 1978 Building
3d.1: Replace Site Retaining Wall
Architectural Items
4a.1: Strip and Re -Paint Canopy Structure
4b.1:Remove Moss on Exterior Panels
4b.2: Upgrade Insulation at 1968 and 1978 Buildings
4b.3: Replace Metal Wall Panels
4b.4: Repair Paint / Membrane at Wall Base
4c.1: Replace 1968 Windows
4c.2: Replace 1978 Windows
4c.2: Install Sun Protection on 1997 Windows
4d.1: Replace 1968 & 1978 Metal Doors and Frames
4d.2: Replace 1968 & 1978 Aluminum Entries
4d.3: Replace 1997 Metal Doors and Frames
4d.4: Replace 1997 Aluminum Entries
4e.1: Replace 1968 Roof
4e.2: Replace 1978 Roof
4e.3: Replace 1997 Bunker Roof
4e.4: Misc. Repairs 1997 Roof
4f.1: Replace Vinyl Wall Covering on a Rolling Basis
4f.2: Add Wall Bumpers and Chair Rails
4f.3: Replace Floor and Wall Base on a Rolling Basis
4f.4: Replace Glue -on ACT in 1978 Addition
PKIMC Condition Survey Deficiency List
Page 1 of 5
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4g.1: Repaint Hollow Metal Door Frames
4g.2: Repaint Metal Doors
4g.2: Add KickPlates / Touch -Up Oak Doors
4h.1: Replace 1968 & 1978 Blinds
4h.2: Replace 1997 Blinds
4i.2: Replace Elevators
Mechanical Items
5a.1-1: Replace 1968 and 1975 Domestic Water Piping -
5a.1-2: Install Seismic Restraints on Domestic Piping
5a.1-3: Provide Domestic Water Intertie
5a.1-4: Replace Domestic Hot Water Generators
5a.1-5: Develop Water Management Plan for Legionella
5a.1-6: Correct Domestic Hot Water Max. Length
5a.1-7: Demolish Dead Leg Domestic Water Branch Piping
5a.1-8: Demolish Abandoned Dental Water System
5a.1-9: Correct Piping ID at Boiler Expansion Tank
5a.2-1: Evaluate Options for Sewer Piping Renewal
5a.2-2: Install Seismic Restraints on Sanitary Piping _
5a.2-3: Replace 1968 and 1975 Sanitary Piping &place Renew
5a.2-4: Add Sump Pump in 1975 Ventilation Tunnel
5a.3-1: Evaluate Options for Rainleader Piping Renewal
5a.3-2: Install Seismic Restraints on Roof Drains E
5a.3-3: 1968 & 1975 Overflow Roof Drains
5a.3-4: 1968 and 1997 Storm Drain Main Relief Scuppers
5a.3-5: 1997 Bunker Plumbed Roof Drains
5a.4-1: Review Kitchen for Future Needs
5a.4-2: Replace Grease -Interceptor and Floor Sinks
5a.5-1: Review ADA Restroom Accessibility
5a.5-2: Add Vacuum Breakers to Exterior Hose Bibbs
5a.5-3: Replace Failed Water Closet Wall Carriers
5a.5-4: Add Thermostatic Mixing Valves to Fixtures
5a.5-5: EMS Bay Shower Hazardous Waste Containment
5a.5-6: Recommission Drinking Fountains
5a.6-1: Replace Emergency Generator Fuel Oil Tank
PKIMC Condition Survey Deficiency List
Page 2 of 5
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5a.6-2: Rehabilitate Boiler Exterior Fuel Oil Tank
5a.6-3: Replace Double Wall Fuel Oil Containment Piping
5a.6-4: Provide for Dual Fuel Boiler Propane Storage
5a.6-5: Replace Fuel Oil Day Tanks
5a.6-6: Provide Electric Metering of Fuel Oil Consumption
5a.7-1: Repair Nitrogen Leaks or Demolish
5a.7-2: Refurbish 02, NO and N Manifolds
5a.7-3: Revise 02 Generator per 2018 NFPA 99
5a.7-4: Replace or Remanuf. Medical Air Compressor
5a.7-5: Install Medical Vacuum Pump Receiver Tank
5a.7-6: Replace Master Alarm Panels Analog Detectors
5a.7-7: Replace Area Alarm Panels and Analog Detectors
5b.1-1: Replace Single Boiler with Two Smaller Boilers
5b.1-2: Upgrade Boiler Controls
5b.1-3: Install Boiler Emergency Shutdown Switches
5b.1-4: Address Boiler Flue Condensation/Corrosion
5b.2-1: Replace and Relocate Boiler Primary Pumps
5b.2-2: Replace Boiler Secondary Pumps
5b.2-3: Demolish Tertiary Inline Pumps
5b.2-4: Dismantle Generator Heat Recovery System
5b.2-5: Install Seismic Restraints on Heating Piping
5b.2-6: Replace 1968 and 1975 Steel Heating Piping
5b.2-7: Replace 1968 and 1975 Heating Terminal Equip.
5b.2-8: Extend Heating Water to New Air Terminal Coils
5b.2-8: Add Hydronic Snowmelt to Front ADA Ramp
5b.3-1: Replace Chiller and Air Cooled Condenser
5b.4-1: Add Cooling to 1975 Addition Ventilation System
5b.4-2: Evaluate Cooling to IT Closets and Infusion Suite
5b.4-3: Install Seismic Restraints on Cooling Piping
5b.5-1: Upgrades to AHU-4 serving 1968 Structure
5b.5-2: Replace AHU serving 1975 Structure
5b.5-3: Replace Mechanical room 178 ventilation fan
5b.5-4: 1997 Addition Ventilation Equip. Upgrades
5b.5-5: Install Seismic Restraints on HVAC Equip.
PKIMC Condition Survey Deficiency List
Page 3 of 5
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5b.6-1: 1997 Ventilation Distribution Upgrades
5b.6-2: 1997 Mechanical Spaces Ventilation Upgrades
5b.6-3: Add Air Terminal Reheat Coils to the 1968 Area
5b.6-4: Install Seismic Restraints on Ductwork
5b.7-1: Replace 1968 Toilet Room Exhaust Fan
5b.7-2: Replace 1975 Toilet Room Exhaust Fans
Sh_7-3. 1997 Fxhaust -qv-tem I Inurades
5b.8-1: Upgrade Kitchen Exhaust Hoods and MUA Uni
Sh R-7• Inctnil Caicmir Ractmintc nn I(itrhan Mirhmnrk
5b.9-1: Replace Direct Digital Controls
5c1-1- Renlare Glvrnl Snrinkler Svstem
Electrical Items
6a.2-1: Parking Lot Lighting
6a.2-2: Building -Mounted Exterior Lighting
6b.1-1: Coordination Study
6b.2-1: Branch Panels in Areas A and B
6b.2-2: 800A Original MDP
6b.2-3: Arc Flash Analysis
6b.3-1: Surge Protection on Life Safety Panels
6b.3-2: Generator Remote Radiator
6c.1-1: Interior Fluorescent Fixtures
6c.1-2: Lighting Controls
6c.1-3: Inadequate Lighting Levels
6c.2-1: Exterior Egress Lighting
6d.1-1: Fire Alarm System Notification
6d.1-2: Fire Alarm System Maintenance
6d.3-1: Access Control Systems
PKIMC Condition Survey Deficiency List
Page 4 of 5
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6d.3-2: Door Security
6d.4-1: Clock System
6d.4-2: Emergency Radio
6d.4-1: Paging/Intercom System
PKIMC Condition Survey Deficiency List Page 5 of 5
AGENDA ITEM #14.D.1.
Jensen
Yorba
Wal I
Inc. 522 West 10th Street, Juneau, Alaska 99801 907.586.1070 jensenyorbawall.com
Designing Community Since 1935
Date: April 3, 2020
To: Kodiak Island Borough Assembly
From: Corey Wall
Re: Providence Kodiak Island Medical Center Renewal & Replacement Projects
Assembly Presentation
Italics: Attached Documents
Introduction
In 2018, JYW and our team of consulting engineers were hired on a Term Contract to assist the Borough to
chart out Renewal and Replacement Projects for PKIMC for the 30 -year term of the then -new lease with
Providence. It was understood that the building had not been significantly altered since the 1997 major
addition and renovation, with the exception of the 2007 Clinic Addition. The general anticipation for the Term
contract work would be about $1M per year in project monies available for work, plus a deferred maintenance
amount of +/- $8M.
The building consists of 4 major phases / additions—the original 1969 1 -story building, a 1975 1 -story addition,
the 1997 3 -story addition, and the 2007 1 -story clinic addition. (see Existing Overall Site Plan)
Providence Kodiak Island Medical Center Condition Survey
The first step was a comprehensive Condition Survey of the building, including all systems and structure to
determine what work should be scheduled for Renewal and Replacement. (see Condition Survey Executive
Summary & Deficiency Matrix, Aug. 15, 2019). There were a few significant findings from the Condition Survey:
• The majority of the systems and envelope of the 1969 and 1975 building are in need of replacement or
refurbishment. In particular, the kitchen, roof, exterior wall assembly (including windows, siding, and
insulation), and mechanical systems are all past their service lifespans.
• The structure of the 1969 and 1975 wings appeared to not have adequate seismic bracing. This is
particularly a concern in the 1969 building, which has a concrete roof deck.
• The retaining wall behind the hospital is failing and should be repaired.
• The 1997 wing is generally in good shape, with some concerns about the fire dampers in the
mechanical system.
Retaining Wall and North Parking Lot Conceptual Design
JYW was then tasked with developing conceptual designs for replacement/repair of the retaining wall. As part
of this project, KIB requested that we explore an option to add additional parking to the north portion of the
site. The conceptual work included significant geotechnical exploration of the hillside. (see PKIMC Wall Rehab
and Parking Lot Narrative and Cost Estimate, Jan. 24, 2020). The major findings of the conceptual work
included:
Jensen Yorba Wall
Architecture Interior Design Construction Management
Page 1 of 2
Authorization To Award Contract No. FY2019-10S Change Order #19 For The ... Page 212 of 254
AGENDA ITEM #14.D.1.
• The retaining wall is generally in sound condition except for the exposed and failing face of the cribs.
However, the cribs themselves are sound and adequate to retain the slope, even in a seismic event.
The suggested repair is a new solid concrete face over the cribs, which can have an architectural finish.
Estimated cost for the repair is $1.2M.
• The north parking lot will require significant geotechnical work and a retaining wall. The estimated
construction cost for a 50 -stall parking lot is $2.8M.
1969 and 1975 Wing Seismic Retrofit Conceptual Design
To determine how best to address the seismic deficiencies identified in the older portions of the building, JYW
and our structural engineers PND performed a full seismic analysis of the building and developed some
conceptual options for improvement. (see Lateral Brace Analysis Narrative & Drawings, Feb 24, 2020) The
major findings were:
• There were two conceptual options developed. Both require significant reconstruction throughout the
entire existing buildings.
o Option A is a series of steel brace frames, which will require excavation through the existing
building and installation of new concrete foundations.
o Option B assumes the building could be re-classified to allow for combustible wall construction.
This option would require installation of plywood over the majority of the exterior and many of
the major interior walls, but would not require significant below -grade concrete work.
• We believe that any major renovation of the 1969 or 1975 wings will trigger code -required seismic
upgrades. These upgrades will likely be as expensive as new construction.
Charting a Path Forward
During our conceptual work we had the opportunity to hear from Providence and KIB staff and stakeholders
regarding the PKIMC building. Although a full analysis of the functionality of the facility was not part of our
mission, a few things have become apparent:
• The site is constrained, with limited parking and very few easy options for expansion.
• The 1969 and 1975 wings are 1 -story and not laid out terribly well for their current functions. The
footprint is generally square with lots of interior spaces without windows. The spaces currently mostly
house offices, the food services area, and physical therapy—of which generally prefer spaces with
access to exterior views.
• The site access from the south is not ideal with the public coming to the main entries via exterior ramps
and stairs.
• Over the next few decades, significant, expensive reconstruction work will need to be done to the older
portions of the building.
• However, because there have not been significant upgrades to the older portions of the building
recently, removal and replacement of the wings may be a viable option.
Attached is a first, very conceptual look at an option to replace of the older portions of the building with a new,
multi -story addition. The option is roughly the same size as the existing 1969 and 1975 wings combined
(roughly 32,000 sf), but the 3 -story height allows the footprint to be much smaller. The addition could be
placed such that the majority of the old wing could remain accessible and operational during construction. (see
Existing Plan & 1969/1975 Replacement Concept April 3, 2020)
Jensen Yorba Wall Architecture Interior Design Construction Management
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AGENDA ITEM #14.D.1.
Executive Summary
Introduction
In the summer of 2018, Jensen Yorba Wall, Inc. (JYW) and our consultant team were selected for
Architectural & Engineering Term Contract Services at the Providence Kodiak Island Medical Center
(PKIMC). The Kodiak Island Borough (KIB), who is administering the Term Contract, had recently signed
a new long-term lease with Providence Health & Services who runs the PKIMC out of the Borough -
owned facility. As part of the lease, it was agreed that KIB would undertake upgrade projects at the
facility, including both a backlog of Deferred Maintenance projects already tentatively identified as well
as regular Renewal and Replacement projects throughout the term of the 30 -year lease.
The first step of the A&E Term Contract is a comprehensive Condition Survey of the entire campus to
guide the future projects at PKIMC. This report is the summation of the findings of that Survey.
Summary of Condition Assessment Approach
Comprehensive condition surveys of the facility were undertaken by Prochaska & Associates in 2005.
This work included both a Physical Evaluation focusing on construction replacement projects needed at
the facility as well as a Technical Engineering Analysis focusing on possible energy and operational
upgrades. The JYW Team first reviewed all the 2005 documentation to develop an understanding of the
facility needs as previously identified.
In early October 2018, two architects, two mechanical engineers, two electrical engineers and one
structural engineer spent 2 days on-site at PKIMC examining all aspects of the facility. We interviewed
the Facilities Director and other key personnel to help focus our inspection efforts. We attempted to
walk-through every space in the facility, examining every component and system.
Condition Assessment Assumptions and Qualifiers
The examinations of the JYW Team were non-destructive, so we did not look behind fixed finishes for
hidden conditions. Recent documentation of the building included comprehensive hazardous materials
surveys, so the JYW Team did not include any materials testing.
Because the focus of the A&E Term Contract is on Renewal and Replacement projects for the building
owner, our investigation and this report focuses on material deficiencies. Although we understand
there are some operational improvements needed at the facility, those are not a focus of this report.
The survey will not focus on programming issues or possible changes in layout, but we will identify those
which will impact Renewal and Replacement projects.
Providence Kodiak Island Medical Center Condition Assessment Page 1 1-2
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AGENDA ITEM #14.D.1.
The A&E Term Contract includes the entire PKIMC, including the three main building components—the
Original 1968 Building, the 1978 Addition, and the 1997 Addition. The scope did not include the 2007
Kodiak Community Health Center Addition or the 2014 Providence Chiniak Bay Elder House, both of
which were not inspected and will not be included in this report.
Next Steps
The next step will be to synthesize the findings of this Condition Survey into a Project Schedule of
Renewal and Replacement, including construction budgets and timelines. Although the Project
Schedule will include projects for the entire length of the 30 -year lease between KIB and Providence, the
Schedule will be more definitive for the initial projects with a rough guide for projects more than a
decade hence.
KIB has identified a rough budget target of around $1M for construction projects during the life of the
lease plus an initial $7M +/- in deferred maintenance funds which could be spread over several projects.
The hope is to develop the Schedule in such a way that the facility 30 years from now is still in prime
condition with no major overhauls required.
As discussed above, this Condition Assessment and the resulting Project Schedule will focus on
correcting material deficiencies rather than operational issue. However, we believe that these
documents can form the basis for a positive discussion between KIB, the building owner, and
Providence, the facility operator, to develop projects which solve both physical and operational issues.
Building History / Layout
The Original 1968 Building is a single -story 20,434sf facility which was constructed about 1-1/2 miles
east of downtown Kodiak. The Original 1968 Building is oriented along the site topography, about 30 -
degrees off true north. If the uphill side of the site is considered to be north, the building is roughly a
113' x 129' square with a 65' wide leg extending 88' to the east. The building has a cruciform circulation
pattern with N -S and E -W hallways bisecting the space and originally had exterior entrances at all 4 ends
of the hallway. The original Main Entrance was at the south end of the N -S hall with the Emergency
Entrance at the west end of the E -W hall. The Original Building contains the Laundry and Mechanical
spaces in the NW quadrant, the Dining and Kitchen facilities in the SW quadrant, and offices in the
majority of the rest of the space.
The 1978 Addition is a 10,515sf L -shape which wraps around the south and west sides of the original
building. The 1978 Addition is a single story with an approximately 49' wide N -S leg and a 54' wide E -W
leg. The Addition extends the main E -W hallway of the Original Building out to the exterior and creates
a new internal L-shaped hallway down the middle of the Addition space. There is an entrance to the
Addition located at the SW corner, allowing the Addition to be somewhat independent from the rest of
the facility. The Addition houses enlarged mechanical spaces adjacent to the Original Building
Providence Kodiak Island Medical Center Condition Assessment Page 1 1-3
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AGENDA ITEM #14.D.1.
mechanical spaces on the north side and offices and patient rooms throughout the rest of the space
arranged to either side of the L-shaped hallway. The Addition was originally designed as the
Intermediate Care Facility, then operated for years as the Long -Term Care Facility and now is the
Physical & Occupational Therapy department.
The 1997 Addition is a large 3 -story, 62,037sf facility constructed off the east end of the Original
Building. The Addition connects to the main E -W hallway of the Original Building with 30' wide Elevator
Lobby, so that the internal E -W hallway of the Addition is offset to the north from the Original E -W hall.
Because of rising site topography, the 1st floor of the Addition, which is at the same elevation as the
Original Building and 1978 Addition, is below grade on the entire north side. The Addition is a rectangle
approximately 191' E -W x 103' N -S. The Addition has a E -W hallway running through the building with
the Elevator Lobby and stairs at the west side and a stair at the east end.
The 1997 Addition and subsequent renovations have oriented the Main Entrance on the far east end of
the 2nd Floor. The Main Entrance has a small Lobby off a covered Porte Cochere. An Emergency Room
and associated spaces are located to the north of the Main Entry and have a separate exterior
Ambulance Entrance on the north side. The remainder of the 2nd Floor contains the Operating Room
Suites, Laboratory and Pharmacy spaces. The 3rd Floor, which has very high ceilings and dramatic
clerestory windows, contains the intensive care and skilled nursing patient rooms, along with obstetrics
suite. The 1st floor of this portion of the hospital feels somewhat like a basement, with windowless
conference rooms, some admin/records rooms, and a large unfinished storage area on the north side of
the building.
Subsequent Additions to the campus include the 2007 single -story Kodiak Community Health Center
Addition on the south face of the 1st floor of the 1991 Addition. The KCHC is accessed by the public
from exterior doors off the Elevator Lobby. The KCHC effectively land -locks the entire 1st floor of the
1991 Addition, so there are no exterior windows on the majority of this floor. A long-term care facility—
the Providence Chiniak Bay Elder House—was constructed on the upper north end of the site in 2014.
This stand-alone facility allowed long-term care to move out of the main hospital facility.
Code Study
Providence has recently undertaken and comprehensive Life Safety Analysis of the entire facility based
on the 2012 International Building Code and other relevant codes. The Code Study will not be
duplicated here and should be referred to in development of any future projects. The summary page of
the Life Safety Analysis is included in the appendix.
Providence Kodiak Island Medical Center Condition Assessment Page 1 1-4
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PKIMC Condition Survey - Jensen Yorba Lott Architects 2/9/2019
Deficiency Item DRAFT Urgent 0-5 5-10 10 1
Civil Items
2a.1-1: Pave Unpaved Parking Areas
2a.1-2: Paved Parking Areas
2a.2: Replace Concrete Walks as Required
2a.3-1: Reconfigure Ramp, Install Snow Melt System
Structural Items
3b.1: Install new lateral bracing in 1968 Building
3b.2: Install new lateral bracing in 1978 Building
3d.1: Replace Site Retaining Wall
Architectural Items
4a.1: Strip and Re -Paint Canopy Structure
4b.1:Remove Moss on Exterior Panels
4b.2: Upgrade Insulation at 1968 and 1978 Buildings
4b.3: Replace Metal Wall Panels
4b.4: Repair Paint / Membrane at Wall Base
4c.1: Replace 1968 Windows
4c.2: Replace 1978 Windows
4c.2: Install Sun Protection on 1997 Windows
4d.1: Replace 1968 & 1978 Metal Doors and Frames
4d.2: Replace 1968 & 1978 Aluminum Entries
4d.3: Replace 1997 Metal Doors and Frames
4d.4: Replace 1997 Aluminum Entries
4e.1: Replace 1968 Roof
4e.2: Replace 1978 Roof
4e.3: Replace 1997 Bunker Roof
4e.4: Misc. Repairs 1997 Roof
4f.1: Replace Vinyl Wall Covering on a Rolling Basis
4f.2: Add Wall Bumpers and Chair Rails
4f.3: Replace Floor and Wall Base on a Rolling Basis
4f.4: Replace Glue -on ACT in 1978 Addition
PKIMC Condition Survey Deficiency List
Page 1 of 5
4g.1: Repaint Hollow Metal Door Frames
4g.2: Repaint Metal Doors
4g.2: Add KickPlates / Touch -Up Oak Doors
4h.1: Replace 1968 & 1978 Blinds
4h.2: Replace 1997 Blinds
4i.2: Replace Elevators
Mechanical Items
5a.1-1: Replace 1968 and 1975 Domestic Water Piping -
5a.1-2: Install Seismic Restraints on Domestic Piping
5a.1-3: Provide Domestic Water Intertie
5a.1-4: Replace Domestic Hot Water Generators
5a.1-5: Develop Water Management Plan for Legionella
5a.1-6: Correct Domestic Hot Water Max. Length
5a.1-7: Demolish Dead Leg Domestic Water Branch Piping
5a.1-8: Demolish Abandoned Dental Water System
5a.1-9: Correct Piping ID at Boiler Expansion Tank
5a.2-1: Evaluate Options for Sewer Piping Renewal
5a.2-2: Install Seismic Restraints on Sanitary Piping _
5a.2-3: Replace 1968 and 1975 Sanitary Piping &place Renew
5a.2-4: Add Sump Pump in 1975 Ventilation Tunnel
5a.3-1: Evaluate Options for Rainleader Piping Renewal
5a.3-2: Install Seismic Restraints on Roof Drains E
5a.3-3: 1968 & 1975 Overflow Roof Drains
5a.3-4: 1968 and 1997 Storm Drain Main Relief Scuppers
5a.3-5: 1997 Bunker Plumbed Roof Drains
5a.4-1: Review Kitchen for Future Needs
5a.4-2: Replace Grease -Interceptor and Floor Sinks
5a.5-1: Review ADA Restroom Accessibility
5a.5-2: Add Vacuum Breakers to Exterior Hose Bibbs
5a.5-3: Replace Failed Water Closet Wall Carriers
5a.5-4: Add Thermostatic Mixing Valves to Fixtures
5a.5-5: EMS Bay Shower Hazardous Waste Containment
5a.5-6: Recommission Drinking Fountains
5a.6-1: Replace Emergency Generator Fuel Oil Tank
PKIMC Condition Survey Deficiency List
Page 2 of 5
5a.6-2: Rehabilitate Boiler Exterior Fuel Oil Tank
5a.6-3: Replace Double Wall Fuel Oil Containment Piping
5a.6-4: Provide for Dual Fuel Boiler Propane Storage
5a.6-5: Replace Fuel Oil Day Tanks
5a.6-6: Provide Electric Metering of Fuel Oil Consumption
5a.7-1: Repair Nitrogen Leaks or Demolish
5a.7-2: Refurbish 02, NO and N Manifolds
5a.7-3: Revise 02 Generator per 2018 NFPA 99
5a.7-4: Replace or Remanuf. Medical Air Compressor
5a.7-5: Install Medical Vacuum Pump Receiver Tank
5a.7-6: Replace Master Alarm Panels Analog Detectors
5a.7-7: Replace Area Alarm Panels and Analog Detectors
5b.1-1: Replace Single Boiler with Two Smaller Boilers
5b.1-2: Upgrade Boiler Controls
5b.1-3: Install Boiler Emergency Shutdown Switches
5b.1-4: Address Boiler Flue Condensation/Corrosion
5b.2-1: Replace and Relocate Boiler Primary Pumps
5b.2-2: Replace Boiler Secondary Pumps
5b.2-3: Demolish Tertiary Inline Pumps
5b.2-4: Dismantle Generator Heat Recovery System
5b.2-5: Install Seismic Restraints on Heating Piping
5b.2-6: Replace 1968 and 1975 Steel Heating Piping
5b.2-7: Replace 1968 and 1975 Heating Terminal Equip.
5b.2-8: Extend Heating Water to New Air Terminal Coils
5b.2-8: Add Hydronic Snowmelt to Front ADA Ramp
5b.3-1: Replace Chiller and Air Cooled Condenser
5b.4-1: Add Cooling to 1975 Addition Ventilation System
5b.4-2: Evaluate Cooling to IT Closets and Infusion Suite
5b.4-3: Install Seismic Restraints on Cooling Piping
5b.5-1: Upgrades to AHU-4 serving 1968 Structure
5b.5-2: Replace AHU serving 1975 Structure
5b.5-3: Replace Mechanical room 178 ventilation fan
5b.5-4: 1997 Addition Ventilation Equip. Upgrades
5b.5-5: Install Seismic Restraints on HVAC Equip.
PKIMC Condition Survey Deficiency List
Page 3 of 5
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5b.6-1: 1997 Ventilation Distribution Upgrades
5b.6-2: 1997 Mechanical Spaces Ventilation Upgrades
5b.6-3: Add Air Terminal Reheat Coils to the 1968 Area
5b.6-4: Install Seismic Restraints on Ductwork
5b.7-1: Replace 1968 Toilet Room Exhaust Fan
5b.7-2: Replace 1975 Toilet Room Exhaust Fans
Sh_7-3. 1997 Fxhaust -qv-tem I Inurades
5b.8-1: Upgrade Kitchen Exhaust Hoods and MUA Uni
Sh R-7• Inctnil Caicmir Ractmintc nn I(itrhan Mirhmnrk
5b.9-1: Replace Direct Digital Controls
5c1-1- Renlare Glvrnl Snrinkler Svstem
Electrical Items
6a.2-1: Parking Lot Lighting
6a.2-2: Building -Mounted Exterior Lighting
6b.1-1: Coordination Study
6b.2-1: Branch Panels in Areas A and B
6b.2-2: 800A Original MDP
6b.2-3: Arc Flash Analysis
6b.3-1: Surge Protection on Life Safety Panels
6b.3-2: Generator Remote Radiator
6c.1-1: Interior Fluorescent Fixtures
6c.1-2: Lighting Controls
6c.1-3: Inadequate Lighting Levels
6c.2-1: Exterior Egress Lighting
6d.1-1: Fire Alarm System Notification
6d.1-2: Fire Alarm System Maintenance
6d.3-1: Access Control Systems
PKIMC Condition Survey Deficiency List
Page 4 of 5
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6d.3-2: Door Security
6d.4-1: Clock System
6d.4-2: Emergency Radio
6d.4-1: Paging/Intercom System
PKIMC Condition Survey Deficiency List Page 5 of 5
A to
ENGINEERS, INC.
January 24, 2020
Mr. Corey Wall
Jensen Yorba Wall, Inc
522 Tenth Street
Juneau, Alaska 99801
Re: Kodiak Medical Center Retaining Wall and Parking Lot
Updated Conceptual Narrative
Dear Corey,
AGENDA ITEM #14.D.1.
PND 172013
Per your request PND Engineers, Inc. (PND) has reviewed the condition of the crib retaining wall
at the Kodiak Medical Center, following the completion of the geotechnical investigation and
analysis and updated our conceptual renovation plan. This letter includes the description of the wall
renovation and the estimated cost for the renovation. We have also prepared a concept plan for a
new parking lot in the undeveloped area northeast of the hospital. A rough order of magnitude
(ROM) cost estimate and several concept drawings for this aspect of the project are also attached.
The geotechnical investigation and analysis showed that the soils behind the wall generally consist of
silty sands with gravel. The soil conditions were used to conduct a global stability analysis which
showed that the existing wall is stable under static conditions. In a large design -level earthquake the
wall will likely experience some deformation, although not to a degree that would significantly
impact hospital operations and access. This design level earthquake is a moment magnitude 9 or
above, similar to the 1964 Great Alaska Earthquake. The geotechnical conditions are discussed in
greater detail in the PKIMC Retaining Wall Rehabilitation and Parking Lot Inspection Geotecbnical Report
dated December 2019 (currently in draft form).
Retaining Wall
The existing wall is deteriorating and the gravel within the concrete cribs is slowly eroding, and
repairs are needed. If a solid, reinforced concrete face is placed on the exterior side of the wall cribs
the erosion should stop and the deterioration of the cribs due to freeze -thaw action should be made
insignificant.
Groundwater reportedly weeps out of the voids between crib members in the existing wall face.
Thus, if the porous existing face is capped with a relatively impervious new concrete face the
groundwater will continue to move down to the base of the wall. This must be addressed via a new
drainage system at the base of the wall to collect and remove the water and prevent the buildup of
hydrostatic pressure. A perforated pipe in free -draining open -graded gravel with periodic tees and
pipes under the sidewalk emptying into the gutter should be adequate to convey water from behind
the new face to the onsite storm water collection system.
9360 GLACIER HIGHWAY, SUITE 100 • JUNEAU, ALASKA 99801 • Phone 907.586.2093 • Fax 907.586.2099
Authorization To Award Contract No. FY2019-10S Change Order #19 For The ... Page 223 of 254
AGENDA ITEM #14.D.1.
Page 2
Kodiak Medical Center Retaining Wall
Updated Renovation Conceptual Narrative
January 24, 2020
The new face can be either shotcrete or formed cast -in-place concrete with a mesh of rebar to avoid
or minimize cracking. We believe that a formed face will have a better appearance then shotcrete
especially if a liner panel with a repetitive pattern is used. Typically, liner panels can be reused. The
preliminary recommendation for the face consists of a minimum 6 -inch thick concrete faced
reinforced with No. 5 rebar at 12 inches on -center each way.
Successful shotcrete construction in Kodiak, although possibly feasible, may require imported
aggregate. The commercially -available concrete aggregate in Kodiak is typically highly angular and
rectangular, and not conducive to pumping or shotcrete spraying. If a contractor believes that
shotcrete is more economical than formed concrete, a value engineering proposal may be submitted
and possibly approved after a sample is placed and found aesthetically acceptable.
Due to the size of the wall it is likely that a re -usable, modular formwork system with many days of
concrete placement will be economical. At the vertical edge of a concrete placement a bulkhead will
need to be installed. This can be a keyed joint that will provide strength and allow the subsequent
placement to be integrated into the previous placement. Due to wall height it is likely that a
horizontal joint will be needed, and the formwork will need to be secured to the crib wall. Form ties
can be embedded in epoxy in the ends of the existing concrete crib members.
Some of the concrete crib members will need to be repaired. We recommend splicing new rebar to
exposed rebar and encasing the new rebar in concrete. The encasement can occur while casting the
wall face.
The wall will need to be cleaned and all plant growth removed from the face of the wall. We
envision mobile telescopic or scissor lifts with workers using power washers, portable saws and
other equipment. Moss needs to be removed from the concrete cribs. Trees and shrubs need to be
cut from their roots and pulled out.
The estimated construction cost for this concept is $796,000 plus a contractor's mobilization of
approximately $79,600. Indirect costs for design, bid phase assistance, contract and construction
administration are estimated to be approximately $ 214,000. At this stage of design, we believe it is
appropriate to include a contingency of 15%. Total estimated budget is $1,209,000. A detailed
breakdown of this cost estimate is attached.
Parking Lot
We understand that KIB wishes to expand parking capacity at PKIMC. Discussions with you and
KIB indicate that an additional 50 spaces are desired; the layout was developed with this as the
primary design criteria.
The attached drawings "A" and `B" depict the conception site plan and typical sections,
respectively. The parking lot features an entrance near the north PKIMC driveway exiting Rezanof
Drive, and 50 typical 9 -foot wide, 17 -foot long parking stalls. The stalls are oriented in two rows
with a central 24 -foot wide drive isle. To facilitate grades favorable to pedestrian and vehicular
AMI 1)
Authorization To Award Contract No. FY2019-10S Change Order #19 For The ... Page 224 of 254
AGENDA ITEM #14.D.1.
Page 3
Kodiak Medical Center Retaining Wall
Updated Renovation Conceptual Narrative
January 24, 2020
traffic in adverse winter weather, retaining walls are located on both sides to support the cut in
which the parking lot is situated. A concrete cast -in place wall is located on the northwest side, and a
concrete block MSE wall to the southeast. Runoff generated by the parking lot will be conveyed to
an underground storm drain system which will discharge into the existing system on Rezanof Drive.
The existing soil is suitable subgrade although it must be excavated to accommodate KIB's preferred
structural section with regard to frost depth, which consists of: 3 inches of asphalt concrete
pavement, 4 inches of base course, and 30 inches of subbase. Three luminaires were included to
illuminate the parking lot and driveway, enhancing safety.
The construction cost estimate was assembled using our experience in Kodiak and past bid results
for projects consisting of similar work items. The total construction cost, including a 15%
contingency appropriate for concept -level design, is approximately $2.3 million. Professional
services, including the current scoping and geotechnical phase, were estimated using industry -
standard approximations as a percentage of construction cost. Total professional services through
construction, including project administration by KIB, is estimated to be approximately $500,000.
These figures yield a total recommended project budget for the parking lot component of
approximately $2.8M. A detailed cost breakdown is attached.
While alternative concepts were not explored in detail, reducing the parking lot to only the southeast
row of parking may substantially reduce the overall cost. The expensive CIP wall could likely be
eliminated which has a trickle-down effect to nearly every other item listed in the cost estimate.
Closing
PND appreciates the opportunity to provide the concept package for your consideration. Please
review at your earliest convenience — we are available via teleconference to discuss these documents
in greater detail if necessary. We look forward to your comments and finalizing the concept work on
this project. If you have questions or need additional information, please feel free to contact me.
Sincerely
PND Engineers I Juneau Office
Chris Gianotti, P.E, S.E.
Senior Engineer, Vice President
Enclosures: Retaining Wall Rehabilitation Cost Estimate
Parking Lot Concept Drawings
Parking Lot Cost Estimate
®OC
Authorization To Award Contract No. FY2019-10S Change Order #19 For The ... Page 225 of 254
Kodiak Health Center Parking Lot Wall Retrofit
New Concrete Face - Using Slip Lined Forms
Task No
Task
Crew Size
Labor
Crew Member
Rate
Duration
Total Labor
Quantity
Units
Materials
Unit Cost
Material Cost
Duration
of Use
Equipment
Unit of Rale
Duration
Equipment
Cost
Task Cost
$40,000
Design
(persons)
($/Hr)
(Hours)
2.0%
$18,300
KIB Project Administration
5.0%
$45,800
Construction Administration and Inspection
6.0%
($/Duration)
Recommended Total Project budget
A
Clean Wall Remove Organics
2 crews of 2 with 2man lifts, pressure washers, hoses and wire
broom, portable saws
4
$85
160
$54,400
1
LS
$2,500
$2,500
40
days
$360
$14,400
$71,300
B
Existing Wall Stretcher Repair
2 crews of 2 with 2man lifts, add rebar
4
1 $85
24
$8,160
1
LS
$12,000
$12,000
3
days
$250
$750
$20,910
Supervision
1
$125
24
$3,000
$3,000
Task Subtotal
$23,910
C
Wall Drain System
Cut Concrete at back of sidewalk and across sidewalk at 50 feet
on center
2
$85
24
$4,080
1
LS
$500
$500
3
days
$150
$450
$5,030
Excavate for piping
2
$85
24
$4,080
$0
3
days
$1,100
$3,3001
$7,380
Perforated drain pipe at back of concrete
2
$85 1
16
$2,720
1
LS
$1,700
$1,700
2
days
$100
$200
$4,620
Solid pipe to curb
2
$85
16
$2,720
1
LS
$1,800
$1,800
2
days
$100
$200
$4,720
Repair Sidewalk
3
$100
16
$4,800
2
CY
$400
$800
2
days
$250
$500
$6,100
Task Subtotal
$27,850
D
Concrete Facing
Formwork- Modular Plywood form re -used 8times
6
$100
256
$153,600
2400
SF
$9.00
$21,600
32
days
$200
$6,400
$181,600
Reuseable Panel -Reused 4times
4800
SF
$7.00
$33,600
Rebar- Provide and Install
4
$100
128
$51,200
28,000
pounds
$2
$49,000
16
days
$120
$1,920
$102,120
Concrete (Truck + operator as well as pump and operator in the
material cost)
6
$100
128
$76,800
650
ry
1 $450
$292,500
16
days
$250
$4,000
$373,300
Supervision
1
$125
128
$16,000
$16,000
Task Subtotal
$673,020
Indirect Costs
Construction
$796,080
Construction contingency
15.0%
$119,400
Contractor Mobilization
10.0%
$79,600
Concept Design and Geotechnical
$40,000
Design
6.0%
$54,900
Bid Services
2.0%
$18,300
KIB Project Administration
5.0%
$45,800
Construction Administration and Inspection
6.0%
$54,900
Recommended Total Project budget
$1,208,980
PND Enxineers. In
9360 Glacier Highway, Suite 100
Juneau, Alaska 99801
Phone (907)586-2093
Construction Subtotal $796,080
PND 172013
CMG
January 21, 2020
AGENDA ITEM #14.D.1.
Kodiak Medical Center - Northeast Parking Lot
Construction Cost Estimate
Item No.
Item Description
Qty.
Unit
Unit Cost
Total Cost
1
Mobilization
All Req'd
LS
$170,000
$180,000
2
Remove Curb & Gutter
50
LF
$10
$500
3
Demolish Existing Crib Wall
100
LF
$250
$25,000
4
Remove and Relocate Guy Anchor
1
EA
$2,000
$2,000
5
Unusable Excavation
34000
CY
$20
$680,000
6
Subbase
1900
CY
$60
$114,000
7
Base Course
400
CY
$65
$26,000
8
Storm Drain Catch Basin
3
EA
$3,500
$10,500
9
18 -Inch CIPP Storm Drain Pipe
200
LF
$60
$12,000
10
Vertical Curb and Gutter
300
LF
$60
$18,000
11
Vertical Curb
70
LF
$55
$3,850
12
Asphalt Concrete Pavement
350
Tons
$275
$96,250
13
Concrete Apron w/ Valley Gutter
25
SY
$125
$3,125
14
Concrete MSE Wall
All Req'd
LS
$60,000
$60,000
15
Concrete CIP Wall
All Req'd
LS
$600,000
$600,000
16
Concrete Parking Bumpers
25
EA
$250
$6,250
17
Striping
All Req'd
LS
$10,000
$10,000
18
SWPPP
All Req'd
LS
$5,000
$5,000
19
Construction Surveying
All Req'd
LS
$20,000
$20,000
20
Traffic Control
All Req'd
LS
$15,000
$15,000
21
Seeding
All Req'd
LS
$10,000
$10,000
22
Luminaires
3
EA
$30,000
$90,000
Construction Cost
$1,987,475
Contingency (15% of estimated Construction Cost)
$298,121
Total Construction Cost
$2,285,596
Professional Services
Project Scoping - Concept and Geotech $36,000
Design Services (estimated at 8% of Total Construction Cost) $182,848
Bid Phase Services (estimated at 2% of Total Construction Cost) $45,712
KIB Project Administration (estimated at 5% of Total Construction Cost) $114,280
CACI (estimated at 6% of Total Construction Cost) $119,249
Total Recommended Project Budget $2,783,684
PND Engineers
9360 Glacier Highway, Ste 100
Juneau AK 99801
Ph 907-586-2093
January 24, 2020
SS
Authorization To Award Contract No. FY2019-10S Change Order #19 For The ... Page 227 of 254
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February 24, 2020
Subject: Kodiak Island Hospital Seismic Retrofit
AGENDA ITEM #14.D.1.
PND Project No. 182107
In January 2020, PND Engineers, Inc (PND) contributed to a Providence Kodiak Island Medical
Center Condition Assessment, outlining the existing structural condition of the building located at
1915 E Rezanof Dr, 99615. As part of the condition assessment, PND visited the site on October 41h,
2018.
From this site visit and the following document review and preliminary structural analysis, PND
determined that the 1996, three story addition was adequate while the 1969 one story construction and
1976 one story addition have existing lateral systems that are inadequate.
There are two levels of building alterations that would result in required upgrades to the seismic force
resisting system per the IEBC code. Level 2 alterations are defined in the IEBC as alterations that
include the reconfiguration of space, the addition or elimination of any door or window, the
reconfiguration or extension of any system, or the installation of any additional equipment. During the
completion of any level 2 alterations the demand capacity ratio of the lateral force resisting system
must be evaluated, a change of 10% or greater triggers all components to be brought into compliance
with IBC wind and seismic provisions. Level 3 alterations are defined as alterations where the work
area of the building exceeds 50 % of the aggregate building area, or where more than 30% of the total
floor and roof areas of the building have been proposed to be involved. This includes the areas of any
alterations proposed during a 5 -year period. If level three alterations are completed an analysis of the
altered building must show that it complies with the IBC for wind and seismic loading. Therefore, any
major remodel project would be likely to trigger a required upgrade of the lateral force resisting system.
It should be noted that the based on the review and structural analysis of the current system it is
anticipated that the building will perform poorly during a seismic event. It is likely that the building
will have severe damage and may not be occupiable after a major seismic event. This memo outlines
two seismic retrofit options to repair this condition for the two one story buildings.
Structural Criteria
The following design criteria were used in this preliminary analysis for determining the recommended
retrofit.
Governing Building Code — International Building Code (IBC) 2012
Seismic Design Category D
Occupancy Category III
Site Class D
Short Period Spectral Acceleration (Ss): 1.53
1 -Second Period Spectral Acceleration (Si): 0.91
PND completed structural analysis of the lateral force resisting system. Other design criteria (wind and
snow) were not considered in this design concept. From previous condition assessment, gravity loads
were determined to be adequate and seismic loads are assumed to control the design over wind loads.
The original construction used a concrete topped metal deck as the roof structure. Based on the
analysis performed, the existing cold form steel strap bracing utilized in both the original construction
1506 West 36th Avenue • ANCHORAGE, ALASKA 99503 • Phone 907.561.1011 • Fax 907.563.4220
625 S. Cobb Street Suite 202 • PALMER, ALASKA 99645 • Phone 907.707.1081
Authorization To Award Contract No. FY2019-10S Change Order #19 For The ... Page 230 of 254
AGENDA ITEM #14.D.1.
Page 2 of 2
and the 1976 addition are severely undersized to support the seismic weight of the construction. The
braces are over 100% overstressed in many locations. PND developed two possible retrofit concepts.
Design Option A — Braced Frames — Sheets S1.0 -S1.3
Design option A is consistent with type IIA construction, the current classification of the building.
Construction type II -A is listed in IBC 2012 as being constructed of non-combustible materials.
PND recommends installing special concentric braced frames at locations shown on the attached plan
(S1.0 through S1.2). This would require demolition of the metal stud walls at each location and the slab
beneath them. New footings, steel columns, and steel braces would be constructed. Steel frames would
be welded to the existing steel framing shown on sheet S1.2. The metal stud wall would be
reconstructed around the new braces. Electrical and mechanical would have to be demolished and
replaced as necessary depending on conflict locations and new finishes would have to be determined
by the architect. A typical elevation of the braced frame and typical excavation limits are shown on
S1.3.
Design Option B — Plywood Shear Walls — Sheets S2.0 -S2.1
Provided the building construction type can be updated to V-A, in which other materials may be
considered, Design Option B would be to use structural wood panels and the existing metal stud walls
to create wood sheathed shear walls. This would require removal of the existing finishes on at least one
side of all the walls outlined on the attached plans (S2.0 and S2.1). There are locations where the wall
does not extend full height from top of slab to bottom of metal deck, such as at the partition walls
shown on S2.1. At these locations the wall will need to be demolished and reconstructed to be full
height using new light gauge metal studs. Walls will receive a single layer of plywood sheathing to the
face of the metal stud and new finishes will be installed per the architectural recommendations. It is
currently assumed foundations will need to be installed at the ends of the walls.
Additional Seismic Retrofit -S3.0
The current isolation joint between the original building and the 1976 addition is inadequate. The
structures either need to have sufficient distance between them, specified in ASCE 7-10 to prevent
damaging contact during a seismic event, or must be tied together to provide adequate transfer of
forces necessary for the buildings to act as one. There are two solutions for the joint. The first is to
fasten the addition to the original building. This attachment will require removing roof finishes along
the blue dashed line shown on plan S3.0. A steel angle will be installed to fasten the roof framing of
the addition to the wall of the original building. An example of this attachment is shown in detail
2/S3.0. The second option would be to provide a larger isolation joint that is sufficient for allowing
the buildings to act independently. This would require removing the roof finishes along the same line,
and cutting back the existing framing of the addition to create a larger joint. Separate shear walls would
be required on either side of the seismic isolation joint.
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Authorization To Award Contract No. FY2019-10S Change Order #19 For The ... Page 231 of 254
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AGENDA ITEM #14.D.2.
KODIAK ISLAND BOROUGH
STAFF REPORT
MARCH 16, 2023
ASSEMBLY REGULAR MEETING
SUBJECT: Approval Of A Transportation Agreement To Reimburse Relocation Expenses
For The Proposed Candidate For The PC Tech 1.
ORIGINATOR: Dave Conrad, Interim Borough Manager
RECOMMENDATION:
Move to approve the transportation agreement for reimbursing relocation expenses of the proposed
candidate for the PC Tech 1 for an amount not to exceed $4,800 or the equivalent of one month's salary.
DISCUSSION:
The KIB has received, evaluated, and has recommended that the applicant be hired for the long
vacant PC Tech 1 position for the Information Technology Department. This authorization is
being requested to allow the Manager to authorize the position with moving expenses to the
current applicant. The concern is that the applicant may be offered an alternate position prior
to full authorization by the Assembly as required by Section 1105 - Moving Expenses for New
Employees in the KIB Personnel Manual.
The Transportation Agreement (attached) allows for repayment of moving expenses should the
employee not remain at the Borough for more than 24 months. The schedule is as follows:
100% Repayment - Employment for less than 12 months
75% Repayment - Employment 12 months but less than 18 months
50% Repayment - Employment 18 months but less than 24 months
ALTERNATIVES:
Deny the request
FISCAL IMPACT:
The NTE $4,800 is the approximate equivalent of one month's starting salary for the entry
level position.
OTHER INFORMATION:
Kodiak Island Borough
Approval Of A Transportation Agreement To Reimburse Relocation Expenses ... Page 241 of 254
AGENDA ITEM #14.D.2.
TRANSPORTATION AGREEMENT
The Kodiak Island Borough and EMPLOYEE hereby enter into this agreement concerning
transportation costs.
The Kodiak Island Borough agrees to provide an amount not to exceed $ (a
maximum of one month's salary for above noted employee) to partially defray the transportation
costs of a move from CITY, STATE OF RESIDENCE. Actual receipts will be provided to
substantiate the above amount of funds.
In return, EMPLOYEE agrees to remain in the employment of the Kodiak Island Borough for
a period of two years. The above named employee will reimburse the Borough for all or part of
such expenditures in the event he or she voluntarily leaves Borough service, or is discharged for
cause, within a period of two (2) years according to the following schedule:
100% - Less than twelve (12) months
75% - Twelve (12) but less than eighteen (18) months
50% - Eighteen (18) but less than twenty-four (24) months
At least two years of employment with the Kodiak Island Borough results in full forgiveness of
any obligation to repay the Kodiak Island Borough.
This agreement is effective on this day of 2020.
Michael Powers, Manager Employee
NOTE: In addition to 7.65% tax, social security and Medicare, payment is considered Supplemental Wages
by the IRS, and has a mandatory Federal income tax rate of 22%, per IRS Publication 15 Employer's Tax
Guide (Circular E), Supplemental Wages, available at: www.irs.gov/pub/irs-pdf/pl5.pdf
Transportation Agreement — EE NAME
Approval Of A Transportation Agreement To Reimburse Relocation Expenses ... Page 242 of 254
AGENDA ITEM #18.A.1.
SOLID WASTE ADVISORY BOARD
REGULAR MEETING MINUTES
January 18th, 2023 - 5:15 PM
Kodiak Fisheries Research Center
Call to Order
Chair Andie Wall called the regular meeting to order at S:19p.m. on Wednesday January 181H,
2023.
Roll Call
P. Valerio conducted a roll call, a quorum was established. Board members present were
Chairwoman Andie Wall, Kerry Irons, Doug Hogen, and Terri Pruitt. Robert Williams and Larry
Van Daele were excused absent. Other's present were Kodiak Island Borough Engineering and
Facilities Director David Conrad, Kodiak Island Borough Solid Waste Manager Jena Hassinger,
City of Kodiak Parks and Recreation Director Corey Gronn, and Kodiak Island Borough Assembly
Member Scott Smiley.
Approval of Agenda
IRONS MOVED to approve the agenda as presented. HOGEN seconded.
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Approval of Minutes
PRUITT MOVED to approve the minutes as amended of November 30th, 2022. IRONS seconded.
VOICE VOTE ON MOTION CARRRIED UNANIMOUSLY.
Acknowledgement of Financial Report
Andie Wall acknowledges the receipt of the financial report.
Visitor Comments:
Discussion Items:
A. Threshold Services Report (if present)
Kerry Irons updated the Board that at Threshold there was a new sign with their goal
numbers. There was discussion about the graphs provided and whether they were for
the whole island.
B. Alaska Waste Report (if present)
David Conrad announced that non-paying rate payers for waste disposal are being
brought to court.
C. City of Kodiak Report (if present)
Corey Gronn was present but did not have a report.
SOLID WASTE ADVISORY BOARD,
REGULAR MEETING MINUTES
JANUARY 18TH, 2023 - 5:15 PM
Page 1 of 3
Solid Waste Advisory Board Minutes Page 243 of 254
AGENDA ITEM #18.A.1.
D. Engineering and Facilities Report
David Conrad made the report for the Engineering & Facilities Department. Dave
reported he is waiting to hear from Larry Ledoux about bear and human interaction
sponsorship to work on outreach. Dave also explained what is happing with Dark Lake
dumpster site and the progress with the cameras. Dave also announced that the EF Dept
has asked the assembly to consider a code change from identifying the person to just
fining the vehicle owner.
E. Strategic Planning & Organization:
Andie Wall introduced the topic for discussion. There was discussion among the Board
regarding procedures and what is required in the by-laws.
HOGEN MOVED to abolish all subcommittees (Strategic Planning, Education, and
Outreach). PRUITT seconded.
ROLL CALL VOTE ON MOTION CARRRIED UNANIMOUSLY.
Direction was given to Board to provide their edits or notes and staff would prepare a
combined, red -lined version of the By -Laws to present to the Board for a vote at the
next meeting.
F. Election of Chair and Vice Chair
Andie Wall said that she wants to see responsibilities outlined more in the by-laws
before moving forward on the vote.
PRUITT MOVED to table the discussion and election to the next meeting. IRONS
seconded.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY.
G. Outreach Reports
a. Art Contest:
Kerry Irons presented the poster that she and Andie worked on to get to the schools.
There was discussion among the Board about prizes.
PRUITT MOVED to spend up to $600 for the contest and prizes. HOGEN Seconded.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY.
b. COMFISH 2023:
Andie Wall presented the idea to attend COMFish 2023. There was discussion among
the Board about requirements and tasks to do.
IRONS MOVED to approve funding for reserving a booth and associated costs not to
exceed $1,500.00. PRUITT seconded.
SOLID WASTE ADVISORY BOARD,
REGULAR MEETING MINUTES
JANUARY 18TH, 2023 - 5:15 PM
Page 2 of 3
Solid Waste Advisory Board Minutes Page 244 of 254
AGENDA ITEM #18.A.1.
ROLL CALL VOTE MOTION CARRIED UNANIMOUSLY.
Visitor Comments: None
Corey Gronn — City Earth Day Triathlon.
Board Member Comments:
D. Hogen — Darrin Platt is interested in joining the SWAB Board. I will follow up with him.
K. Irons — I think it's useful to revisit the by-laws regularly, they are own procedures of how we
do business in the community. I will be reaching out to the expert panel for the survey to get
momentum going on that again. And the transfer station is very useful to talk about.
T. Pruitt — Patrick Simpson of Soldotna, Alaska Plastic Recovery Program, will accept Plastic
Types 1, 2, 4, & 5. He melts down the plastics and turns them into the planks that can be used
in non-structural construction projects (benches, porches, etc.). I have a article from November
2nd I will email out to the Board for more information. But it would be neat if we could get him
to Kodiak to do a presentation.
A. Wall — Corey, nice to see you. Good input tonight. Looking forward to outreach
opportunities.
Meeting Schedule — February 22"d, 2022.
Adjournment
Andie Wall adjourned the meeting at 7:17 p.m.
SU ITTED BY:
Pat icia Valerio, Board Secretary
KIB Engineering/Facilities Department
APPROVED BY:
rpt I`ea , C air
Solid Waste Advisory Board
SOLID WASTE ADVISORY BOARD,
REGULAR MEETING MINUTES
JANUARY 18TH, 2023 - 5:15 PM
Page 3 of 3
Date: 2
Date:
Solid Waste Advisory Board Minutes Page 245 of 254
AGENDA ITEM #18.A.2.
KODIAK ISLAND BOROUGH
Planning and Zoning Commission Regular Meeting
January 18, 2023
A Planning and Zoning Commission Regular Meeting of the Kodiak Island Borough
Assembly waws held on January 18, 2023, in the Borough Assembly Chambers, 710
Mill Bay Road of the Kodiak Island Borough Building, 710 Mill Bay Road. The meeting
was called to order at 6:30 p.m.
Present were Alan Schmitt, Paul VanDyke, Linnea Johnson, Cort Neff and
Christopher Paulson.
Call To Order
Pledge of Allegiance
Roll Call
The above mentioned were present.
Approval of Agenda
Paulson moved to approve the Agenda.
VanDyke second's motion.
VOICE VOTE CARRIED UNANIMOUSLY 5/0
Approval of Minutes
Paulson moved to approve December 21, 2022, Regular Meeting Minutes.
Neff seconds motion.
VOICE VOTE CARRIED UNANIMOUSLY 5/0
Citizens' Comments
Citizen Comment is limited to three minutes per speaker.
Local Number: 486-3231, Toll -Free Number 855-492-9202. Comments are for general
topics only.
Public Hearing
Citizen Comment is limited to three minutes per speaker.
Local Number: (907) 486-3231, Toll -Free Number 855-492-9202. Comments are for
that specific item only.
Kodiak Island Borough
January 18, 2023
Planning and Zoning Commission Regular
Meeting Minutes
Planning and Zoning Commission Minutes Page 246 of 254
AGENDA ITEM #18.A.2.
Neff moved to grant preliminary approval of the subdivision of Lot 14C-1, Lot 15A,
Lot20B, Block 7, Bells Flats Alaska Subdivision, U.S. Survey 2539, Plat 1982-9, Plat
1978-9, Plat 1975-10, creating Lot 14C-1 A, Lot 15A-1, Lot 2013-1, Block 7, Bells Flats
Alaska Subdivision, US Survey 2539, with the following conditions of approval:
1. A document showing sole ownership of Lot 15A to Mary J. Buben. (For example,
a Death Certificate or a recorded Personal Representatives Deed).
2. Vern D. Buben be removed from the Ownership Affidavit and Notary
Acknowledgement.
3. Variance for the permitted Shop on Zoning Compliance BZ2022-051 signed by
Michael Scarcelli dated July 7, 2022.
4. Th final plat must be submitted for a courtesy final review before final plat is
printed for recording.
And adopt the finding of fact for Case S23-011 listed in the staff report dated January
13, 2023.
VanDyke second's motion.
Staff report -Interim Community Development Director, Seema Garoutte
Chair to Open Public Hearing: If you would like to be heard, please come to the podium,
sign in, turn on the microphone and state your name or you can call in, the local number
is (907) 486-3231, toll free 855-492-9202.
Chair to Close Public Hearing
Commission discussion
Schmitt moved to amend the motion to strike condition of approval number three and move
number 4 to number 3.
Paulson seconds motion.
ROLL CALL VOTE ON MOTION TO AMEND CARRIED UNANIMOUSLY 5/0
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY 5/0
Old Business
New Business
Elections - Chair and Vice Chair.
VanDyke moved to nominate Mr. Schmitt as Chair
Paulson second's motion
ROLL CALL VOTE CARRIED UNANIMOUSLY 5/0
Paulson moved to nominate Mr. VanDyke as Vice Chair
Neff second's motion
ROLL CALL VOTE CARRIED UNANIMOUSLY 5/0
Kodiak Island Borough Planning and Zoning Commission Regular
January 18, 2023 Meeting Minutes
Planning and Zoning Commission Minutes Page 247 of 254
AGENDA ITEM #18.A.2.
• Non -Voting Ex Officio and Alternate Planning and Zoning
Commissioner's Appointed to Parks and Recreation.
Mr. Neff stays as Ex Officio for Parks and Recreation
Mr. Paulson stays as alternate for Parks and Recreation
Planning and Zoning Case Results Letters
• Sibrel postponement letter
Abbreviated & Final Approvals - Subdivisions
Directors' Comments
• Mrs. Garoutte had comments for Commission
Citizens' Comments
Citizen Comment is limited to three minutes per speaker.
Local Number: (907) 486-3231, Toll -Free Number 855-492-9202. Comments are for
general topics only.
Commissioners' Comment
• Paulson expresses that some Planning and Zoning members should go to Assembly
meetings.
• VanDyke expresses appreciation for the discussion on the case.
• Neff had comments for staff.
• Schmitt had comments for staff.
Announcements From The Chair
a. • Work Session February 8, 2023, 6:30 p.m. Assembly Chambers.
• Regular Meeting February 15, 2023, 6:30 p.m. Assembly Chambers.
Adjournment.
ATTEST:
Bronwyn Currie, CDD Secretary
Kodiak Island Borough
January 18, 2023
KODIAK ISLAND BOROUGH
Alah Schmitt, Chair
Approved on:
Planning and Zoning Commission Regular
Meeting Minutes
Planning and Zoning Commission Minutes Page 248 of 254
AGENDA ITEM #18.A.3.
FIRE PROTECTION AREA NO.1 BOARD
REGULAR MEETING
February 1, 2023 at 6:00pm
Bayside Fire Ilouse
1. CALL TO ORDER/PLEDGE OF ALLEGIANCE
Chair Richard Carstens called the regular meeting to order at 6:02 PM.
2. ROLL CALL
Board Members present were Chair Richard Carstens, Paul VanDyke, John Parker, Craig Walton
and Mike Dolph. A quorum was established. Also present were Chief Lee Finlayson, and Staff
Patricia Valerio.
3. ACCEPTANCE/APPROVAL OF AGENDA
4. APPROVAL OF MINUTES
5. ACKNOWLEDGEMENT OF FINANCIAL REPORT
WALTON MOVED to accept the agenda, approve minutes of January 26th work session and
special meeting, and acknowledge receipt of financial report.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY.
6. VISITOR COMMENTS —
7. FIRE CHIEFS REPORT
Chief Lee Finlayson reported SCBA class was cancelled and is going to ask the Coast Guard Fire
if they can get a spot to send someone to training. The other option for training is in Sitka, but
that session is also full. Chief was asked to be on the FRI Committee and the Emergency
Management Board, he is not sure if he is going to accept both or not, but will think about it.
Next week Chief will be in Juneau at the Alaska Chief Summit. Everything else is moving
forward.
8. CHAIR PERSON'S REPORT
Richard Carstens reported that this year all three components of the budget are complete.
9. OLD BUISNESS
A. FY2024 Budget
Richard Carstens reviewed the contents of the budget packet.
PARKER MOVED that the Board accept the proposed budget and move it to the public hearing
on February 28, 2023. DOLPH Seconded.
FIRE PROTECTION AREA 1 BOARD,
REGULAR MEETING MINUTES
JANUARY 17, 2023 - 6:00 PM
Page 1 of 3
Fire Protection Area No. 1 Board Minutes Page 249 of 254
AGENDA ITEM #18.A.3.
There was discussion among the Board and edits were made.
VAN DYKE MOVED TO amend the motion to include the edits to the numeric portion of the
budget as follows:
• Page 9 line 389.100 change the total to $705,337, which brings the total Revenue
to $1,406,337.
• Page 11 line 470.070 change the total to $675,000 and line 470.110 to $0.00,
which brings the total for capital outlay to $925,000
• In total bringing the Expense total to $1,406,337
WALTON seconded.
ROLL CALL VOTE ON AMENDED MOTION CARRIED UNANIMOUSLY
ROLL CALL VOTE ON MAIN MOTION CARRIED UNANIMOUSLY
VAN DYKE MOVED to approve the summary for the budget packet as written. WALTON
seconded.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY
10. VISITOR COMMENTS -
11. BOARD MEMBERS COMMENTS
J. Parker None.
P. Van Dyke - Would like to keep the meetings to Tuesdays I have conflicts on other days of the
week.
M. Dolph None.
C. Walton - Glad we got this done. And I agree with keeping the meetings to Tuesdays.
R. Carstens - Public hearing is scheduled for February 28`h at 6:00pm here at Bayside.
13. NEXT MEETING SCHEDULE - February 8'h, 2023 at 12:00noon at Bayside.
14. ADJOURNMENT
CARSTENS called for Adjournment at 7:15pm.
FIRE PROTECTION AREA 1 BOARD,
REGULAR MEETING MINUTES
JANUARY 17, 2023 - 6:00 PM
Page 2 of 3
Fire Protection Area No. 1 Board Minutes Page 250 of 254
SUBMITTED BY:
Ln
Patric a Valerio, Board Secretary
KIB Engineering/Facilities Department
APPROVED BY:
hair Richard Carstens
ire Protection Area #1
cfi�7S C- hL/� I"
FIRE PROTECTION AREA 1 BOARD,
REGULAR MEETING MINUTES
JANUARY 17, 2023 - 6:00 PM
Page 3 of 3
AGENDA ITEM #18.A.3.
Date:��
Date:
Fire Protection Area No. 1 Board Minutes Page 251 of 254
AGENDA ITEM #18.A.3.
FIRE PROTECTION AREA NO.1 BOARD
REGULAR MEETING
February 8, 2023 at 12:OOpm
Bayside Fire House
1. CALL TO ORDER/PLEDGE OF ALLEGIANCE
Chair Richard Carstens called the regular meeting to order at 12:10 PM.
2. ROLL CALL
Board Members present were Chair Richard Carstens, Paul VanDyke, and Mike Dolph. John
Parker and Craig Walton were both excused absent. A quorum was established. Also present
were Staff Patricia Valerio, Architect Corey Wall from Jensen Yorba Wall, Kodiak Island
Borough Interim Manager David Conrad, and Caleb Oswell from Kodiak Daily Mirror (who left
at 12:30pm).
3. VISITOR COMMENTS -
4. OLD BUISNESS
A. Bayside Classroom Addition Discussion with Architect
Richard Carstens reviewed the discussions that had occurred prior to recording. There
were discussions among board members to cut out the full kitchen and include an ADA
bathroom instead. There was discussion about the sprinkler system and how that would
work or be incorporated, occupancy and how it drives the number of bathrooms needed,
and original reasoning for the addition.
VAN DYKE MOVED to adopt the drawing titled A201B as a conceptual drawing with changes
discussed (remove full kitchen and replace it with a smaller coffee nook, do research if the ADA
bathroom would be needed and possible, expand the storage with what room is remaining. And
gave Corey Wall direction to provide a fee proposal for 35% drawing work. DOLPH seconded.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY
5. VISITOR COMMENTS —
6. BOARD MEMBERS COMMENTS
P. Van Dyke -- None.
M. Dolph -- None.
R. Carstens - None.
FIRE PROTECTION AREA 1 BOARD,
SPECIAL MEETING MINUTES
FEBRUARY 8, 2023 -12:00 PM
Page 1 of 2
Fire Protection Area No. 1 Board Minutes Page 252 of 254
r
C
AGENDA ITEM #18.A.3.
7. NEXT MEETING SCHEDULE — February 81h, 2023 at 12:00noon at Bayside.
8. ADJOURNMENT
CARSTENS called for Adjournment at 12:58pm.
SUBMITTED BY:
Patricia Valerio, Board Secretary
KIB Engineering/Facilities Department
APPROVED BY:
C�
air Richard Carstens
ire Protection Area #1
FIRE PROTECTION AREA 1 BOARD,
SPECIAL MEETING MINUTES
FEBRUARY 8, 2023 -12:00 PM
Page 2 of 2
Date: 2 -
Date: z1 f/Z
Fire Protection Area No. 1 Board Minutes Page 253 of 254
AGENDA ITEM #18.A.4.
HEALTH FACILITIES ADVISORY BOARD
REGULAR MEETING
February 9, 2023 at 3:OOpm
Assembly Chambers
1. ROLL CALL/CALL TO ORDER
Geoffrey Smith called the regular meeting to order at 3:04 p.m. Board Members present were
Geoffrey Smith, Jared Griffin, and David Conrad. Scott Arndt was excused absent due to travel.
A quorum was established. Also present were Kodiak Island Borough Finance Director Dora
Cross, Kodiak Island Borough Special Projects Meagan Christiansen, Providence Kodiak Island
Medical Center Director Karl Hurtz, and Visitor Don Roberts.
2. CITIZEN COMMENTS - Don Roberts
3. AGENDA ITEMS
A. Jensen Yorba Wall - PKIMC Renewal & Replacement Project Presentation
David Conrad opened the discussion with an explanation as to why the Board was
created. Then reviewed the purpose behind the attachments. There was discussion among
the Board along with Mr. Karl Hurtz from Providence regarding the importance of this
Board and working together to define roles and avoid redundant work.
4. COMMITTEE MEMBERS COMMENTS
Jared Griffin - None
David Conrad - None
Geoffrey Smith - None
Scott Arndt -- Absent
5. VISITOR COMMENTS - none.
6. NEXT MEETING SCHEDULE - March 2"d, 2023 at 3:00pm in the Assembly Chambers.
HEALTH FACILITIES ADVISORY BOARD,
REGULAR MEETING MINUTES
FEBRUARY 9, 2023 — 3:00 PM
Page 1 of 2
Health Facilities Advisory Board Minutes Page 254 of 254
7. ADJOURNMENT
SMITH called for Adjournment at 4:12 p.m.
S=ED BY:
Patricia Valerio, Board Secretary
KIB Engineering/Facilities Department
APPROVED BY:
ha
H Facilities Advisory Board
HEALTH FACILITIES ADVISORY BOARD,
REGULAR MEETING MINUTES
FEBRUARY 9, 2023 — 3:00 PM
Page 2 of 2
AGENDA ITEM #18.A.4.
Date:
Date: 3 z L 3
Health Facilities Advisory Board Minutes Page 255 of 254
Kodiak Island Borough
OFFICE of the MANAGER
710 Mill Bay Road
Kodiak, Alaska 99615
Phone (907) 486-9301 Fax (907) 486-9390
TO: Kodiak Island Borough Assembly, Mayor Williams
FROM: David Conrad, Interim Borough Manager
RE: Managers Report, March 16, 2023
Manager's Department
FY24 Community Assistance - The Division of Community and Regional Affairs report
attached was published based on a statewide appropriation of $20 million dollars. The actual
amount is approximately $30 million. The published amount will likely be higher that this
projection. I will provide the corrected version when received. Funds are scheduled to be
distributed in August / September 2023.
Joint Work Session KIBSD/KIB — Meeting scheduled for March 23, 2023. To be held at the
KIBSD Board Room.
Union Contract Negotiations — Negotiations to continue March 23, 24 and March 30,3 1.
Progress has been made on multiple topics. No further discussions or questions regarding the
confidential discussions will be shared by the negotiating team.
Compensation Study -- Gallagher Human Resource and Compensation Consulting is
progressing.
Larsen Bay School — Staff was contacted Tuesday, March 14lh- Staff will attempt to call to
discuss the facility with the tribal council officers Friday, March 17`h. Travel to the community
will be scheduled.
Grant Opportunities — Staff continues to monitor and review grant opportunities as they
present themselves for consideration.
Assessing Department —
Property Valuation — Property valuation notifications have been sent and received by the
taxpayers. The protest period is underway and ends on March 30, 2023. Residents are
encouraged to call for an appointment to ensure a meeting time with the appropriate staff. To
date there have been 140 inquiries or informal appeals. 116 by mail or phone, 24 in-person.
There are nine business days remaining to appeal the current years valuation changes.
Community Development —
Staff continues to process permits as submitted.
Staff continues to process enforcement and look for potential changes to the code as needed.
Engineering and Facilities —
ADEC - Anchorage Trip — Staff met with Jacobs Engineering, ADEC Stormwater Division,
Solid Waste Division and APDES Enforcement Section regarding the upcoming Solid Waste
Permit renewal process and to discuss progress on the Compliance Order by Consent (COBC).
These were very well received meetings and productive discussions were held.
KIBSD — Peterson Elementary School Roof Project advertisement was delayed due to staff
illness. Anticipate the package to be completed next week.
PKIMC Chiller— The KIB was informed yesterday that the compressor associated with the
chiller unit is failing. Several attempts to reset and diagnostic evaluation has taken place. The
compressor is the original 1996 installed equipment. That is 27 years of functional life. This is an
emergency repair and I have authorized this expenditure with an estimated cost of $47,402.40.
The proposal from Cool Air Mechanical is attached. I have attached the email chain as well with
descriptions of the reasons for failure and replacement.
PKIMC Elevator — Elevator proposal for rebuilding the existing elevators has been received
and evaluated by a third -party qualified inspector. Elevators require repair and should be repaired
while the upgrade is still possible. PKIMC and KIB to discuss the priority of this project.
Health Facilities Advisory Board —Next meeting is scheduled for Monday, May 8,2023 at
3 :00pm.
PKIMC Boiler Day Tanks — Job is progressing, final inspection has been scheduled for March
22nd
OSHA Voluntary Compliance Visit — OSHA citations are being researched and materials
procured for compliance.
Vehicle Procurement Proposal - Jeep vehicles are in Kodiak and parked out front.
Light PU Truck — Package is before the assembly tonight for approval. Apparent low bidder is
Swickard of Anchorage for two each GMC 2022 Sierra. The cost is $41,329.00 each plus
$1190.00 freight each.
Full Size 1 Ton Pick-up Truck RFP is being prepared.
Leachate Treatment Plant — Steel building package construction has been postponed until
April. Contractor will delay wall panel installation until the interior process equipment has been
delivered. Awaiting final structural calculations for submission and review prior to permit being
issued.
Bayside Classroom Addition — Architect is working on the revised plan request for the design
of the addition to house restrooms, coffee mess and storage. The board has requested that the
design is taken to the 35% stage and a professional estimate be conducted at that time.
Finance Department/ IT
PC Tech 1— Candidate has been selected and accepted the employment offer. The request for
the moving expenses is before the assembly this evening. Staff is preparing a request to change
the personnel manual and union contract language to allow the approval by the manager only as
the costs are within the manager procurement authority.
Delinquent Tax Notices — Community Development and Engineering Facilities Staff have
posted mobile home and business delinquent tax notices.
Travel Policy — Staff has prepared a draft travel policy for review and approval. This set of
written rules will be applied to regulate and define travel associated with work training and
travel. Anticipate inclusion on the April 61h regular meeting agenda.
FY2024 Budget Preparation — Service Area Boards are meeting and completing required
functions for budget preparation. Staff is meeting internally. Level 1 budgets are entered and are
being reviewed. March 25th meeting has been scheduled for the first-round review with the
assembly.
PATS Software — Property Assessment and Taxation Software - One bid was received from
Tyler Technologies. Staff is reviewing the package. Anticipate the request to be placed on the
agenda soon.
Opioid Settlement Funds — Five additional firms have signed settlement agreements. All nine
political subdivisions in the state must sign on for full settlement by April 18, 2023. Kodiak is
qualified for approximately 2.1839% of the total when allocated.
List of Pending Items for Discussion
• City of Kodiak - E911 System and compensation
o City Lease for 710 Mill Bay Road facility
o Borough Building Remodel or Upgrades
o Joint support and participation in the development of the CIP List (Federal
emphasis)
Hospital System Repair and Replacement
Disposition of Closed School Facilities — Allowable Scope for Current Staff
Continued update of the Personnel Manual
ARPA Funding Reporting is continuing.
Leases — City of Kodiak Borough Building Lease, Teen Court, Red Cross, Fairgrounds, KISA,
Chiniak Library, Long Term Care
Major Maintenance Funding for Facilities
Disposition of Mental Health Buildings — Bid received
Solid Waste Collection Contract Modifications
Service Area Contracts
Annual Contracts
Additional Methods to Reward Employees in Personnel Manual
Vehicle Replacement
Funding opportunities for road repairs and improvements.
Grants & Funding Status Reports
Community Assistance Program - Municipality
Program Year 2023
3/16/2023 Page 1 of
ANNUAL
ANNUAL
AUDIT/CFS
COMMUNITY
PAYMENT
FY23 CAP
BUDGET FOR
FOR
PAYMENT
AMOUNT
APPLICATION
PROGRAM
PROGRAM
AUTHORIZED
YEAR
YEAR
Aleutians East Borough
$256,131.31
Yes
Yes
Aleutians East Borough
$60,628.30
Yes
Yes
Bristol Bay Borough
$70,211.20
Yes
Bristol Bay Borough
$296,615.42
Yes
City and Borough of Juneau
$918,746.79
Yes
Yes
Yes
Yes
City and Borough of Juneau
$217,474.59
Yes
Yes
Yes
Yes
City and Borough of Sitka
$463,771.32
Yes
Yes
Yes
Yes
City and Borough of Sitka
$109,778.32
Yes
Yes
Yes
Yes
City and Borough of Wrangell
$81,272.88
Yes
City and Borough of Wrangell
$343,346.78
Yes
City and Borough of Yakutat
$255,921.74
Yes
Yes
Yes
Yes
City and Borough of Yakutat
$60,578.69
Yes
Yes
Yes
Yes
City of Adak
$64,071.36
Yes
Yes
Yes
Yes
City of Adak
$15,166.20
Yes
Yes
Yes
Yes
City of Akhtok
$14,617.93
Yes
City of Akhiok
$61,755.13
Yes
Yes
City of Akiak
$16,525.54
Yes
Yes
Yes
Yes
City of Akiak
$69,814.07
Yes
Yes
Yes
Yes
City of Akutan
$21,550.58
Yes
Yes
Yes
Yes
City of Akutan
$91,042.94
Yes
Yes
Yes
Yes
City of Alakanuk
$74,752.80
Yes
City of Alakanuk
$17,694.57
Yes
City of Aleknagik
$15,433.53
Yes
Yes
Yes
Yes
City of Aleknagik
$65,200.76
Yes
Yes
Yes
Yes
City of Allakaket
$63,841.65
Yes
City of Allakaket
$15,111.82
Yes
City of Ambler
$15,510.56
Yes
Yes
Yes
Yes
City of Ambler
$65,526.18
Yes
Yes
Yes
Yes
City of Anaktuvuk Pass
$68,493.24
Yes
Yes
Yes
Yes
City of Anaktuvuk Pass
$16,212.89
Yes
Yes
Yes
Yes
City of Anderson
$15,383.69
Yes
Yes
Yes
Yes
City of Anderson
$64,990.19
Yes
Yes
Yes
Yes
City of Angoon
$15,986.33
Yes
Yes
City of Angoon
$67,536.13
Yes
Yes
City of Aniak
$16,593.51
Yes
Yes
Yes
Yes
City of Aniak
$70,101.20
Yes
Yes
Yes
Yes
City of Anvik
$61,812.56
Yes
Yes
Yes
Yes
City of Anvik
$14,631.52
Yes
Yes
Yes
City of Atka
$14,622.46
Yes
Yes
Yes
Yes
City of Atka
$61,774.28
Yes
Yes
Yes
Yes
City of Atqasuk
$66,177.02
Yes
Yes
Yes
Yes
3/16/2023 Page 1 of
3/16/2023 Page 4 of
ANNUAL
ANNUAL
AUDIT/CFS
COMMUNITY
PAYMENT
FY23 CAP
BUDGET FOR
FOR
PAYMENT
AMOUNT
APPLICATION
PROGRAM
PROGRAM
AUTHORIZEC
YEAR
YEAR
City of Kake
$71,307.17
Yes
Yes
Yes
Yes
City of Kaktovik
$65,736.75
Yes
Yes
Yes
Yes
City of Kaktovik
$15,560.40
Yes
Yes
Yes
Yes
City of Kaltag
$15,030.26
Yes
Yes
Yes
Yes
City of Kaltag
$63,497.09
Yes
Yes
Yes
Yes
City of Kasaan
$14,563.55
Yes
Yes
Yes
Yes
City of Kasaan
$61,525.43
Yes
Yes
Yes
Yes
City of Kenai
$201,915.45
Yes
Yes
Yes
Yes
City of Kenai
$47,794.98
Yes
Yes
Yes
Yes
City of Ketchikan
$51,279.43
Yes
Yes
Yes
Yes
City of Ketchikan
$216,635.92
Yes
Yes
Yes
Yes
City of Kiana
$68,933.52
Yes
Yes
City of Kiana
$16,317.11
Yes
City of King Cove
$18,229.25
Yes
Yes
Yes
Yes
City of King Cove
$77,011.59
Yes
Yes
Yes
Yes
City of Kivalina
$16,366.95
Yes
Yes
Yes
Yes
City of Kivalina
$69,144.08
Yes
Yes
Yes
Yes
City of Klawock
$17,567.70
Yes
City of Klawock
$74,216.81
Yes
City of Kobuk
$64,147.93
Yes
Yes
Yes
Yes
City of Kobuk
$15,184.32
Yes
Yes
Yes
Yes
City of Kodiak
$39.253.77
Yes
Yes
Yes
Yes
City of Kodiak
$165,832.11
Yes
Yes
Yes
Yes
City of Kotlik
$72,876.85
Yes
Yes
Yes
Yes
City of Kotlik
$17,250.52
Yes
Yes
Yes
Yes
City of Kotzebue
$27,966.68
Yes
Yes
Yes
City of Kotzebue
$118,148.51
Yes
Yes
Yes
Yes
City of Koyuk
$66,521.58
Yes
City of Koyuk
$15,746.18
Yes
City of Koyukuk
$14,781.05
Yes
Yes
Yes
Yes
City of Koyukuk
$62,444.26
Yes
Yes
Yes
Yes
City of Kupreanof
$61,085.15
Yes
Yes
Yes
Yes
City of Kupreanof
$14,459.34
Yes
Yes
Yes
Yes
City of Kwethluk
$17,975.51
Yes
Yes
Yes
Yes
City of Kwethluk
$75,939.62
Yes
Yes
Yes
Yes
City of Larsen Bay
$14,504.65
Yes
Yes
Yes
Yes
City of Larsen Bay
$61,276.58
Yes
Yes
Yes
Yes
City of Lower Kalskag
$65,660.18
Yes
Yes
Yes
Yes
City of Lower Kalskag
$15,542.28
Yes
Yes
Yes
Yes
City of Manokotak
$16,516.48
Yes
Yes
City of Manokotak
$69,775.78
Yes
Yes
City of Marshall
$16,475.70
Yes
City of Marshall
$69,603.50
Yes
City of McGrath
$15,596.65
Yes
Yes
Yes
Yes
3/16/2023 Page 4 of
ANNUAL
ANNUAL
AUDIT/CFS
COMMUNITY
PAYMENT
FY23 CAP
BUDGET FOR
FOR
PAYMENT
AMOUNT
APPLICATION
PROGRAM
PROGRAM
AUTHORIZED
YEAR
YEAR
City of McGrath
$65,889.89
Yes
Yes
Yes
Yes
City of Mekoryuk
$64,377.64
Yes
Yes
Yes
Yes
City of Mekoryuk
$15,238.69
Yes
Yes
Yes
Yes
City of Mountain Village
$17,082.87
Yes
Yes
City of Mountain Village
$72,168.58
Yes
Yes
City of Napakiak
$15,990.86
Yes
Yes
Yes
Yes
City of Napakiak
$67,555.27
Yes
Yes
Yes
Yes
City of Napaskiak
$16,561.79
Yes
City of Napaskiak
$69,967.20
Yes
City of Nenana
$67,497.84
Yes
City of Nenana
$15,977.27
Yes
City of New Stuyahok
$16,530.07
Yes
Yes
Yes
Yes
City of New Stuyahok
$69,833.21
Yes
Yes
Yes
Yes
City of Newhalen
$64,052.22
Yes
Yes
City of Newhalen
$15,161.66
Yes
Yes
City of Nightmute
$15,732.59
Yes
City of Nightmute
$66,464.15
Yes
City of Nikolai
$62,405.97
Yes
City of Nikolai
$14,771.99
Yes
City of Nome
$30,322.88
Yes
Yes
Yes
Yes
City of Nome
$128,102.53
Yes
Yes
Yes
Yes
City of Nondalton
$63,114.24
Yes
Yes
Yes
Yes
City of Nondalton
$14,939.64
Yes
Yes
Yes
Yes
City of Noorvik
$17,255.05
Yes
Yes
City of Noorvik
$72,895.99
Yes
Yes
City of North Pole
$24,205.83
Yes
Yes
Yes
Yes
City of North Pole
$102,260.36
Yes
Yes
Yes
Yes
City of Nuiqsut
$70,694.62
Yes
Yes
Yes
Yes
City of Nuiqsut
$16,733.97
Yes
Yes
Yes
Yes
City of Nulato
$15,365.57
Yes
City of Nulato
$64,913.62
Yes
City of Nunam Iqua
$64,779.63
Yes
Yes
Yes
Yes
City of Nunam Iqua
$15,333.85
Yes
Yes
Yes
Yes
City of Nunapitchuk
$16,924.28
Yes
Yes
Yes
Yes
City of Nunapitchuk
$71,498.59
Yes
Yes
Yes
Yes
City of Old Harbor
$64,664.77
Yes
Yes
Yes
Yes
City of Old Harbor
$15,306.66
Yes
Yes
Yes
Yes
City of Ouzinkie
$14,871 67
Yes
Yes
Yes
Yes
City of Ouzinkie
$62,827.11
Yes
Yes
Yes
Yes
City of Palmer
$174,197.32
Yes
Yes
Yes
Yes
City of Palmer
$41,233.88
Yes
Yes
Yes
Yes
City of Pelican
$14,771.99
Yes
Yes
City of Pelican
$62,405.97
Yes
Yes
City of Pilot Point
$61,774.28
Yes
3/16/2023
Page 5 of
ANNUAL
ANNUAL
AUDIT/CFS
COMMUNITY
PAYMENT
FY23 CAP
BUDGET FOR
FOR
PAYMENT
AMOUNT
APPLICATION
PROGRAM
PROGRAM
AUTHORIZEI]
YEAR
YEAR
City of Pilot Point
$14,622.46
Yes
City of Pilot Station
$17,114.59
Yes
Yes
Yes
Yes
City of Pilot Station
$72,302.57
Yes
Yes
Yes
Yes
City of Platinum
$61,774.28
Yes
Yes
Yes
Yes
City of Platinum
$14,622.46
Yes
Yes
Yes
Yes
City of Point Hope
$18,338.00
Yes
Yes
City of Point Hope
$77,471.01
Yes
Yes
City of Port Alexander
$61,812.56
Yes
Yes
Yes
Yes
City of Port Alexander
$14,631.52
Yes
Yes
Yes
Yes
City of Port Heiden
$14,767.45
Yes
City of Port Heiden
$62,386.84
Yes
City of Port Lions
$15,125.41
Yes
Yes
Yes
Yes
City of Port Lions
$63,899.08
Yes
Yes
Yes
Yes
City of Quinhagak
$74,886.79
Yes
Yes
Yes
Yes
City of Quinhagak
$17,726.29
Yes
Yes
Yes
Yes
City of Ruby
$14,994.01
Yes
Yes
Yes
Yes
City of Ruby
$63,343.95
Yes
Yes
Yes
Yes
City of Russian Mission
$68,684.67
Yes
Yes
Yes
Yes
City of Russian Mission
$16,258.20
Yes
Yes
Yes
Yes
City of Saint George
$14,663.24
Yes
Yes
Yes
Yes
City of Saint George
$61,946.56
Yes
Yes
Yes
Yes
City of Saint Mary's
$17,042.09
Yes
Yes
City of Saint Mary's
$71,996.30
Yes
Yes
City of Saint Michael
$69,258.94
Yes
Yes
Yes
Yes
City of Saint Michael
$16,394.13
Yes
Yes
Yes
Yes
City of Saint Paul
$16,126.80
Yes
Yes
City of Saint Paul
$68,129.54
Yes
Yes
City of Sand Point
$73,049.13
Yes
Yes
Yes
Yes
City of Sand Point
$17,291.30
Yes
Yes
Yes
Yes
City of Savoonga
$18,025.35
Yes
Yes
Yes
Yes
City of Savoonga
$76,150.18
Yes
Yes
Yes
Yes
City of Saxman
$67,268.13
Yes
Yes
Yes
Yes
City of Saxman
$15,922.90
Yes
Yes
Yes
Yes
City of Scammon Bay
$16,969.59
Yes
Yes
Yes
Yes
City of Scammon Bay
$71,690.02
Yes
Yes
Yes
Yes
City of Selawik
$17,889.41
Yes
Yes
Yes
Yes
City of Selawik
$75,575.92
Yes
Yes
Yes
Yes
City of Seldovia
$65,583.60
Yes
Yes
Yes
Yes
City of Seldovia
$15,524.16
Yes
Yes
Yes
Yes
City of Seward
$26,149.69
Yes
Yes
Yes
Yes
City of Seward
$110,472.43
Yes
Yes
Yes
Yes
City of Shageluk
$62,559.12
Yes
Yes
Yes
Yes
City of Shageluk
$14,808.23
Yes
Yes
Yes
Yes
City of Shaktoolik
$15,324.79
Yes
Yes
Yes
Yes
3/16/2023
Page 6 of
3/16/2023 Page 8 of
ANNUAL
ANNUAL
AUDIT/CFS
COMMUNITY
PAYMENT
FY23 CAP
BUDGET FOR
FOR
PAYMENT
AMOUNT
APPLICATION
PROGRAM
PROGRAM
AUTHORIZE[
YEAR
YEAR
Fairbanks North Star Borough
$370,773.82
Yes
Yes
Yes
Yes
Haines Borough
$378,796.43
Yes
Yes
Yes
Yes
Kenai Peninsula Borough
$1,304,916.13
Yes
Yes
Yes
Yes
Kenai Peninsula Borough
$308,883.92
Yes
Yes
Yes
Yes
Ketchikan Gateway Borough
$81,888.67
Yes
Yes
Yes
Yes
Ketchikan Gateway Borough
$345,948.23
Yes
Yes
Yes
Yes
Kodiak Island Borough
$385,897.33
Yes
Yes
Yes
Yes
Kodiak Island Borough
$91,344.94
Yes
Yes
Yes
Yes
Lake and Peninsula Borough
$88,429.53
Yes
Yes
Yes
Yes
Lake and Peninsula Borough
$373,580.88
Yes
Yes
Yes
Yes
Matanuska-Susitna Borough
$2,252,449.45
Yes
Yes
Yes
Yes
Matanuska-Susitna Borough
$533,172.51
Yes
Yes
Yes
Yes
Metlakatla Indian Community
$20,712.32
Yes
Metlakatla Indian Community
$87,501.60
Yes
Municipality of Anchorage
$5,848,706.93
Yes
Yes
Yes
Yes
Municipality of Anchorage
$1,384,434.94
Yes
Yes
Yes
Yes
Municipality of Skagway
$278,374.73
Yes
Yes
Municipality of Skagway
$65,893.49
Yes
North Slope Borough
$302,131.38
Yes
Yes
Yes
Yes
North Slope Borough
$71,516.88
Yes
Yes
Yes
Yes
Northwest Arctic Borough
$64,198.84
Yes
Yes
Yes
Yes
Northwest Arctic Borough
$271,215.49
Yes
Yes
Yes
Yes
Petersburg Borough
$306,610.70
Yes
Yes
Yes
Yes
Petersburg Borough
$72,577.16
Yes
Yes
Yes
Yes
3/16/2023 Page 8 of
Cool Air Mechanical, Inc
6132 Nielsen Way
Anchorage, AK 99518
Phone: 9078682889 - Fax: 9078685128
Providence Heath and Services Alaska
3200 Providence Drive
Anchorage, AK 99508
Proposal
Customer #
Estimate Date
Estimate #
832 J
1 3/15/2023
147208
Providence Kodiak Island Medical Center
1915 East Rezanof Drive
Kodiak, AK 99615
Cool Air Mechanical, Inc, proposes to provide the labor and material required to accomplish the following scope of work:
Replace failed compressor, Circuit -B on main Chiller.
Major Equipment:
• Chiller -1, Compressor -B
Scope of Work:
• Provide one 125# and one 50# recovery cylinder
• Recover refrigerant (existing refrigerant will be reused)
• Replace failed compressor
• Replace filter driers
• Replace oil
• Repair leaks on condenser coil
• Leak check
• Startup
Exclusions:
Items not specifically included above.
Any additional labor or material costs incurred due to existing isolation valves not holding correctly.
Electrical power wiring or conduit installation between service panel and appliance. Existing power conductors and outlets will be
reused.
Control wiring or conduit installation.
Drywall patching & painting
"The costs below reflect a fixed price, lump sum fee.
'This work will be performed during normal business hours at standard labor rate.
'Work performed during normal business hours will be billed at standard labor rate.
'Work performed during overtime hours will be billed at overtime labor rate.
Job Stage Name y Parts Sale Amt Labor Sale Amt
Sale Total
Travel Expense $5,700.10 $1,680.00
$7,380.10
mpressor Replacement $22,622.30 1$17,400.00
$40,022.30
19,080.00
s$47� 4��' 0 40
Subtotal:
Sales Tax:
Estimate Total:
Retainage held until job completion:
$47,402.40
$0.00
$47,402A0
Representative Signature Date Customer Signature Date
Page 1 of 1
Dave Conrad
From: Arnett, Daniel <Daniel.Arnett@providence.org>
Sent: Thursday, March 16, 2023 12:13 PM
To: Dave Conrad
Cc: Rahn, Dale L; Hertz, Karl E; Mooney, Jennifer K; Hocum, Tim; Steele, Tyler W; Polum,
Janet M
Subject: FW: [EXTERNAL] Re: Failed Compressor
Follow Up Flag: Follow up
Flag Status: Flagged
Dave, as an FYI ..... this is what we know about what caused the Chiller compressor failure:
The primary reason for the failure of the chiller compressor is due to the age of the unit. The unit was installed in 1996.
Also, the condenser unit for the chiller is on the roof and is subject to the harsh conditions of the environment.
Just wanted to share this with you. Again, please reach out to me with any questions or concerns.
Thanks
Dan Arnett
Sr Manager Facilities — PKIMC I Real Estate Strategy & Operations
C: 270.978.1219
-----Original Message -----
From: Arnett, Daniel
Sent: Thursday, March 16, 2023 8:55 AM
To: 'Dave Conrad' <dconrad@kodiakak.us>
Cc: Rahn, Dale L <dale.rahn@providence.org>; Hertz, Karl E <karl.hertz@providence.org>; Hocum, Tim
<timothy.hocum@providence.org>; Mooney, Jennifer K<jennifer.mooney@provide nce.org>; Steele, Tyler W
<Tyler.Steele@providence.org>; Polum, Janet M <janet.polum@providence.org>
Subject: RE: [EXTERNAL] Re: Failed Compressor
Importance: High
Dave, thank you for your quick response.
If we do not make the repairs to the chiller before the seasons change and temperatures start to rise, we will start to see
warmer temps within the hospital. In our temperature sensitive areas such as the operating rooms and other acute care
areas, we will lose the ability to care for patients safely. Per regulatory requirements - we must operate within certain
temperatures and relative humidity ranges for patient care/safety. For many of our temp requirements, we must keep
the hospital between 65°F and 75°F. Without the chiller being operational we will not be able to guarantee patient
safety and would have to start diverting patients from the island.
I hope this helps. Please let me know if you need more information or have any questions.
Thank you very much for your support in this effort.
Dan Arnett
Sr Manager Facilities — PKIMC I Real Estate Strategy & Operations
C: 270.978.1219
-----Original Message -----
From: Dave Conrad <dconrad@kodiakak.us>
Sent: Thursday, March 16, 2023 6:46 AM
To: Arnett, Daniel <Daniel.Arnett@providence.org>
Cc: Rahn, Dale L <Dale.Rahn@providence.org>; Hertz, Karl E <karl.hertz@providence.org>; Hocum, Tim
<Timothy.Hocum@providence.org>; Mooney, Jennifer K <jennifer.moo ney@ providence.org>; Steele, Tyler W
<Tyler.Steele@providence.org>; Polum, Janet M <Janet.Polum@providence.org>
Subject: Re: [EXTERNAL] Re: Failed Compressor
Dan I don't believe there is a choice. I will present this at the assembly meeting tonight. I am requesting an email from
you detailing the parameters associated with the failure. Just a simple discussion as to effect if the chiller not
functioning.
Get Outlook for
iOS<https://nam1l.safelinks.protection.outlook.com/?url=https%3A%2F%2Faka.ms%2Fo0ukef&data=05°/a7C01%7Cdani
eLarnett%40providence.org%7C90b3b266f2f94c04a9ad08db262d06c9%7C2e3190869a2646a3865f615bed 576786%7C0
%7C0%7C638145747053116428%7CUnknown%7CTWFpbGZsb3d8eyJWljoiMC4wLjAwMDAiLCJQljoWIuMzliLCJBTi161k1h
aWwiLCJXVC16Mn0%3D%7C3000%7C%7C%7C&sdata=GdxlLNEmCo2V6gjw0yOwVsZOUV8LRQpeGmjS98EZW DI%3D&res
erved=0>
From: Arnett, Daniel <Daniel.Arnett@providence.org>
Sent: Thursday, March 16, 2023 6:40:17 AM
To: Dave Conrad (dconrad@kodiakak.us) <dconrad@kodiakak.us>
Cc: Rahn, Dale L <Dale.Rahn@providence.org>; Hertz, Karl E <karl.hertz@providence.org>; Hocum, Tim
<Timothy.Hocum@providence.org>; Mooney, Jennifer K <jennifer.mooney@providence.org>; Steele, Tyler W
<Tyler.Steele@providence.org>; Polum, Janet M <Janet.Polum@providence.org>
Subject: FW: [EXTERNAL] Re: Failed Compressor
Dave,
Good morning. Per our phone conversation, please see the attached quote and email below outlining the situation with
the Chiller.
Dave, do we have your approval to move forward with this emergent work? The lead time on this is 3wks, we would like
to move this ASAP.
If you have any questions please let me know.
Thanks.
Dan Arnett
Sr Manager Facilities — PKIMC I Real Estate Strategy & Operations
C: 270.978.1219
[cid:image001.jpg@01D95756.7031B4D0]
From: Steele, Tyler W <Tyler.Steele@providence.org>
Sent: Wednesday, March 15, 2023 4:21 PM
To: Arnett, Daniel <Daniel.Arnett@provide nce.org>; Rahn, Dale L <Dale.Rahn@providence.org>
Cc: Polum, Janet M <Janet.Polum@providence.org>
Subject: RE: [EXTERNAL] Re: Failed Compressor
Team,
Please see below for the SBAR for the Chiller. The attached document is an official quote from Cool Air
Mechanical for a New Compressor. Please review the attached document and let me know as soon as possible. Thank
you.
Plan of Corrective Action
S.B.A.R PKIMC CHILLER REPAIR/REPLACEMENT
Situation
PKIMC chiller compressor has seized and is inoperable. Needs to be replaced, cannot be repaired.
Background
On March 10th at approximately 1500 hours outside air temperature had reached 54.7 °F. Temps within the building
were rising and the chiller had not turned on to run yet. After investigating the situation, it was determined that we
would need an outside contractor to check refrigerant/compressor oil to determine the issue. Cool air Mechanical was
called to troubleshoot the compressor.
Assessment
It is the assessment of Cool Air Mechanical Technician that the compressor is bad due to motor overload because either
the bearing failed, or the rotary screw is bound up.
Recommendation
Cool Air Mechanical recommends replacement of the compressor. Lead time for the compressor is 3-4 weeks from
manufacturer.
Tyler Steele
Facilities Maintenance Supervisor — PKIMC I Real Estate Strategy & Operations
0:907.486.9583
C:907.654.4714
[cid:image001.jpg@01D95756.7031B4D0]
From: Jesse Young <jessey@coolairmechanicalinc.com<mailto:jessey@coolairmechanicalinc.com>>
Sent: Wednesday, March 15, 2023 3:51 PM
To: Steele, Tyler W <Tyler.Steele@providence.org<mailto:Tyler.Steele@providence.org>>; Arnett, Daniel
<Daniel.Arnett@ providence.org<mailto:Daniel.Arnett@provide nce.org>>
Subject: [EXTERNAL] Re: Failed Compressor
Caution: This email originated from outside of the Providence family of organizations.
Do not click links or open attachments unless you recognize the sender and know the content is safe.
If you suspect this email is phishing or a scam, use the report button in the Outlook toolbar to report it to Providence
Cybersecurity.
Estimate is attached. I included standard freight on this. I am waiting on other shipping options and updated lead time.
Jesse Young
Sales Manager
Cool Air Mechanical, Inc.
[https://naml l.safelinks.protection.outlook.com/?url=https%3A%2F%2Fcdn2.hubspot.net%2Fhubfs%2F53%2Ftools%2F
email-signature-generator%2Ficons%2Fphone-icon-
2x.png&data=05%7C01%7Cdaniel.arnett%40providence.org%7C90b3b266f2f94c04a9ad08db262d06c9%7C2e3190869a
2646a3865f615bed576786%7C0%7C0%7C638145747053116428%7CUnknown%7CTWFpbGZsb3d8eyJWljoiMC4wLjAwM
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907-223-2615<tel:907-223-2615>
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90869a2646a3865f615bed 576786%7C0%7C0%7C638145747053116428%7CUnknown%7CTWFpbGZsb3d8eyJWljoiMC4
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DAiLCJQljoiV2luMzIiLCJBTi161klhaWwiLCJXVC16Mn0%3D%7C3000%7C%7C%7C&sdata=fFNSwP2LtOZpzTf9uHMXiuirrl Mn
M3bOsXhvmMJOKnc%3D&reserved=0j
6132 Nielsen Way, Anchorage, AK 99518
On Wed, Mar 15, 2023 at 3:19 PM Jesse Young
<jessey@coolairmechanicalinc.com<mailto:jersey@coolairmechanicalinc.com>> wrote:
Fellas,
The compressor has a locked rotor. There is nothing that can be done for it. Either a bearing failure or the screw is
bound up.
New compressor is 20K not including labor or any other parts. Lead time is 3-4 weeks but I am checking on getting it
expedited. I am working up an official quote. I wanted to keep you updated. They also offer a core charge of around 3k
for returning the old compressor which we can credit back once we receive payment. It sometimes takes six month for
the refund.
I wanted to keep you in the loop and see if you wanted me to go ahead and order the compressor. I am guessing around
50k total for the repair, depending on the condition of the refrigerant and how fast we decide to ship.
Kodiak Island Borough
Assembly Regular Meeting Guidelines
Assembly Chambers
Thursday, March 16, 2023, 6:30 p.m.
1. INVOCATION
MAJOR DAVE DAVIS OF THE SALVATION ARMY.
2. PLEDGE OF ALLEGIANCE
Assembly Member Scott Arndt
3. STATEMENT OF LAND ACKNOWLEDGEMENT
Assembly Member Scott Arndt
We are gathered on the traditional homeland of the Sugpiaq/Alutiiq
people and we acknowledge the 10 tribes of the Kodiak Alutiiq Region.
We recognize the Alutiiq culture that enriches our community to this day.
4. ROLL CALL
KIBC 2.25.070... the chair shall cause the record to reflect the absence
of the member, the reason for the absence, and whether the absence is
excused by the assembly.
Recommended motion: Move to excuse Mayor Williams, Assembly
members Smiley, and Smith who are out on personal leave.
VOICE VOTE ON MOTION
5. APPROVAL OF AGENDA AND CONSENT AGENDA
All items listed marked with an asterisk (*) are considered to be routine
and non -controversial items by the Assembly and will be approved by one
motion.
Recommended motion: Move to approve the agenda and consent
agenda.
VOICE VOTE ON MOTION
6. *APPROVAL OF MINUTES
A Regular Meeting Minutes of February 16, 2023, Special Meeting
Minutes of February 23, 2023, and February 27, 2023.
7. CITIZENS' COMMENTS
Agenda items not scheduled for public hearing and general comments.
Page 1 of 5
Read the phone numbers: Local is 907-486-3231; Toll Free is 1-855-492-
9202.
Please ask speakers to:
1. Sign in and state their name for the record
2. Turn on the microphone before speaking
3. Address all remarks to the assembly as a body and not to any
member thereof
4. If calling in — turn off any listening devices to prevent feedback
8. AWARDS AND PRESENTATIONS
9. COMMITTEE REPORTS
10. PUBLIC HEARING
11. BOROUGH MANAGER'S REPORT
Dave Conrad, Interim Borough Manager
12. MESSAGES FROM THE BOROUGH MAYOR
13. CONSIDERATION OF CALENDAR - UNFINISHED BUSINESS
14. CONSIDERATION OF CALENDAR - NEW BUSINESS
14.A. CONTRACTS
1. Contract No. FY2023-42 KIB Purchase Of Two (2) GMC
Pick Up Trucks From Swickard Auto Group
Recommended motion: Move to authorize the Borough
Manager to award the bid to Swickard Auto Group and
proceed with purchasing two 2023 GMC Sierra's for
Borough use in the amount of $85,038.
Staff report — Dave Conrad, Interim Borough Manager
Assembly discussion.
ROLL CALL VOTE ON THE MOTION
2 Contract No. FY2023-43 Employment Contract Between
the Kodiak Island Borough Assembly And Aimee Williams
As Borough Manager
Recommended motion: Move to approve Contract No.
FY2023-43 Employment Contract Between the Kodiak
Page 2 of 5
Island Borough and Ms. Aimee Williams as Borough
Manager.
Assembly Member Report — Scott Arndt, Assembly Member
Assembly discussion.
ROLL CALL VOTE ON THE MOTION
14.B. RESOLUTIONS
1. Resolution No. FY2023-26 Agreeing To Accept Additional
Opioid Settlement Revenues Negotiated By The State Of
Alaska
Recommended motion: Move to adopt Resolution No.
FY2023-26.
Staff report — Dora Cross, Finance Director
Assembly discussion.
ROLL CALL VOTE ON THE MOTION
14.C. ORDINANCES FOR INTRODUCTION
1. Ordinance No. FY2023-13 Amending Kodiak Island
Borough Title 17 Zoning, Chapter 180 Signs, Section
17.180.010 Signs, Description And Intent To Require
Zoning Compliance Permits For Certain Signs
Recommended motion: Move to advance Ordinance
No. FY2023-13 to public hearing at the next regular
meeting of the Assembly
Staff report — Seema Garoutte, Assessor/Interim CDD
Director
Assembly discussion.
ROLL CALL VOTE ON THE MOTION
2. Ordinance No. FY2023-15 Amending Title 7 Elections,
Chapter 7.40 Canvassing And Certification Of Election
Returns, Section 7.40.010 Canvass Of Returns
Page 3 of 5
Recommended motion: Move to advance Ordinance
No. FY2023-15 to public hearing at the next regular
meeting of the Assembly
Staff report — Nova Javier, Borough Clerk
Assembly discussion.
ROLL CALL VOTE ON THE MOTION
14.D. OTHER ITEMS
1. Authorization To Award Contract No. FY2019-10S Change
Order #19 For The Providence Kodiak Island Medical
Center And Kodiak Community Health Center Space
Analysis And Planning To Jensen, Yorba and Wall Inc.
Recommended motion: Move to authorize the Borough
Manager to execute Contract No. FY2019-10S Change
Order #19 to Jensen, Yorba Wall Inc. in the amount of
$276,283 for the Providence Kodiak Island Medical
Center and Kodiak Community Health Center to provide
space analysis and planning to understand the current
and future state of the facilities.
Staff report — Dave Conrad, Interim Borough Manager
Assembly discussion.
ROLL CALL VOTE ON THE MOTION
2. Approval Of A Transportation Agreement To Reimburse
Relocation Expenses For The Proposed Candidate For The
PC Tech 1
Recommended motion: Move to approve the
transportation agreement for reimbursing relocation
expenses of the proposed candidate for the PC Tech 1
for an amount not to exceed $4800 or the equivalent of
one month's salary.
Staff report — Dave Conrad, Interim Borough Manager
Assembly discussion.
ROLL CALL VOTE ON THE MOTION
Page 4 of 5
15. CITIZENS' COMMENTS
Agenda items not scheduled for public hearing and general comments.
Read the phone numbers: Local is 907-486-3231; Toll Free is 1-855-492-
9202.
Please ask speakers to:
1. Sign in and state their name for the record
2. Turn on the microphone before speaking
3. Address all remarks to the assembly as a body and not to any
member thereof
4. If calling in — turn off any listening devices to prevent feedback
16. ASSEMBLY MEMBERS' COMMENTS
MAYOR WILLIAMS:
The Borough Assembly and School District Board will hold a joint work
session on Thursday, March 23, 2023, at 6:30 p.m. in the School District
Conference Room.
The Assembly will hold a Special Budget work session on Saturday,
March 25, 2023, at 9 a.m. in the Borough Assembly Chambers. The next
Assembly work session is scheduled for Thursday, March 30, 2023 at
6:30 p.m. in the Borough Assembly Chambers. The next regular meeting
is scheduled for Thursday, April 6, 2023, at 6:30 p.m. in the Borough
Assembly Chambers.
The Borough Offices will be closed on Monday, March 27, 2023, in
observance of the Seward's Day Holiday.
17. ADJOURNMENT
Recommended motion: Move to adjourn the meeting.
VOICE VOTE ON MOTION
KIBC 2.30.030 A.... Meetings shall adjourn at 10:30 p.m. unless the time is extended by a maiority
of the votes to which the assembly is entitled. No meeting shall be extended beyond 11 p.m.,
unless extended by a two-thirds vote of the assembly, except the meeting shall be extended to set
the time and place for resumption of the meeting.
Page 5 of 5
Regular
Convened:
KODIAK ISLAND BOROUGH ASSEMBLY ROLL CALL SHEET /
Special ate
Recessed:
Reconvened:
Adjourned:
BY:
SECOND:
AWV
-
BY:
TVJ ��
SECOND:
Vv
U �v
YES
BY: J
SECOND:
T C-
YES` NO
BY: BY:
SECOND: J' SECOND:
Ll
YES NW YES NO
Mr. Arndt
V
Mr. Arndt
Mr. Arndt
Mr. Arndt Mr. Arndt
Mr. Delgado
Mr. Delgado
Mr. Delgado
Mr. Delgado 1Z Mr. Delgado
Mr. Griffin
V
Mr. Griffin
Mr. Griffin
Mr. Griffin Mr. Griffin
Mr. LeDoux
Mr. LeDoux
Mr. LeDoux
Mr. LeDoux Mr. LeDoux
Mr. Smiley
mifey
Mr. Smith
r-srni
Mr. Turner
Mr. Turner
Mr. Turner
Mr. Turner Mr. Turner
OULDANYONE
LIKE TO CHANGE
THEIR VOTE? WOULD ANYONE
LIKE TO CHANGE THEIR_ VOTE?i
_
TOTAL:
F_
I TOTAL:
TOTAL:
TOTAL:
C)
I TOTAL:
The mayor may not
votexcept in the case where only six members of the assembly are present and there is a three/three tie vote of the assembly.
Mayor Williams -
Mayor Williams
ayor Williams
-Mayor Williams
Mayor Williams
• Motions required for 2/3 vote to carry. 7 present requires 5; 6 present requires 4; 5 present requires 4; 4 present requires 3
Reconsideration on the same day, suspension of rules, limit of extend debate, previous question
• Majority vote is majority of the membership (quorum). Point of Order and Recess.
Regular_ Special
ConveneV
KODIAK ISLAND BOROUGH ASSEMBLY ROLL CALL SHEET
Date:
Recessed:
Reconvened:
Adjourned:
iJ
BY: J
SECOND:
T
BY:
SECOND. G/`
BY:
SECOND -IT -1
1�
BY: BY:
SECOND• v SECON �
�
.YES NO -
Mr. Arndt Mr. Arndt
YES NO
YES NO YES NO
Mr. Arndt
Mr. Arndt Mr. Arndt
Mr. Delgado V Mr. Delgado
Mr. Delgado
Mr. Delgado Mr. Delgado
Mr. Griffin Mr. Griffin V
Mr. Griffin
Mr. Griffin Mr. Griffin
Mr. LeDoux Mr. LeDoux V
Mr. LeDoux
Mr. LeDoux Mr. LeDoux
. y
r -S
Mr. Turner
ith Mr.-Smith—
Mr. Turner Mr. Turner
Mr. Turner Mr. Turner
OULD ANYONE LIKE TO CHANGE_ THEIR VOTE? W ULD ANYONE
LIKE TO CHANGE THEIR VOTE?
TOTAL: I ITTOTAL:
TOTAL:
TOTAL:
TOTAL:
The mayor may not vote except in the case where only six members of the assembly are present and there is a three/three tie vote of the assem
Mayor Williams
Mayor Williams
or Williams
Mayor Williams
Mayor Williams
• Motions required for 2/3 vote to carry. 7 present requires 5; 6 present requires 4; 5 present requires 4; 4 present requires 3
Reconsideration on the same day, suspension of rules, limit of extend debate, previous question
• Majority vote is majority of the membership (quorum). Point of Order and Recess.
I
Regular Special
Convened:
KODIAK ISLAND BOROUGH ASSEMBLY ROLL CALL SHEET
Recessed:
Reconvened:
Date: TJ
Adjourned: 12-� P—�
BY:
SECON
Vv
BY:
SECOND �
U V-
U
BY:
SECOND:
BY:
SECOND:
BY:
SECOND:
YES
NO
YES NO
YES
Mr. Arndt
V
Mr. Arndt
Mr. Arndt
Mr. Arndt
Mr. Arndt
Mr. Delgado
VMr.
Delgado
Mr. Delgado
Mr. Delgado
Mr. Delgado
Mr. Griffin )X/
Mr. Griffin
Mr. Griffin
Mr. Griffin
Mr. Griffin
Mr. LeDoux
Mr. LeDoux
Mr. LeDoux
Mr. LeDoux
Mr. LeDoux
r. Smiley-
-.4F. SFAith
Mr. Smith
r. SmjLti
Mr. Turner
Mr. Turner
Mr. Turner
Mr. Turner
Mr. Turner
WOULD' -ANYONE LIKE TO -CHANGE
-THEIR VO-TE?WOULD ANYONE LIKE TO CHANGE THEIR
VOTE?
TOTAL:
1 UlTOTAL:
TOTAL:
TOTAL:
TOTAL:
I The mayor may not vote except in the case where only six members of the assembly are present and there is a three/three tie vote of the assembly.
Mayor Williams
Mayor Williams
Mayor Williams
Mayor Williams
Mayor Williams
• Motions required for 2/3 vote to carry. 7 present requires 5; 6 present requires 4; 5 present requires 4; 4 present requires 3
Reconsideration on the same day, suspension of rules, limit of extend debate, previous question
• Majority vote is majority of the membership (quorum). Point of Order and Recess.
KODIAK ISLAND BOROUGH
Meeting Type: �M ulay- wt�_ Date: U 2DI5
Please PRINT your name legibly Please PRINT your name legibly
�aN (L44 -
0j ✓��
Kodiak Island Borough
Assembly Newsletter
Vol. FY2023, No. 30 March 17, 2023
At Its Regular Meeting Of March 16, 2023, The Kodiak Island Borough Assembly Took The Following
Actions. The Next Regular Meeting Of The Borough Assembly Is Scheduled On April 6, 2023, At 6:30
p.m. In The Borough Assembly Chambers.
AUTHORIZED The Borough Manager To Award The Bid To Swickard Auto Group And Proceed With
Purchasing Two (2) 2023 GMC Sierra's For Borough Use In The Amount Of $85,038
APPROVED Contract No. FY2023-43 Employment Contract Between the Kodiak Island Borough
Assembly And Aimee Williams As Borough Manager
ADOPTED Resolution No. FY2023-26 Agreeing To Accept Additional Opioid Settlement Revenues
Negotiated By The State Of Alaska
ADVANCED Ordinance No. FY2023-13 Amending Kodiak Island Borough Title 17 Zoning, Chapter 180
Signs, Section 17.180.010 Signs, Description And Intent To Require Zoning Compliance Permits For
Certain Signs To Public Hearing At The Next Regular Meeting Of The Assembly
ADVANCED Ordinance No. FY2023-15 Amending Title 7 Elections, Chapter 7.40 Canvasing and
Certification of Election Returns, Section 7.40.010 Cavass of Returns To Public Hearing At The Next
Regular Meeting Of The Assembly
POSTPONED Contract No. FY2019-10S Change Order #19 To Jensen, Yorba Wall Inc. In For The
Providence Kodiak Island Medical Center And Kodiak Community Health Center To Provide Space
Analysis And Planning To Understand The Current And Future State Of The Facilities To The Regular
Meeting Of May 18, 2023
APPROVED The Transportation Agreement To Reimburse Relocation Expenses For The Proposed
Candidate For The PC Tech 1 For An Amount Not To Exceed $4800 Or The Equivalent Of One Month's
Salary
View our website: Visit our Facebook page: Follow us on
www.kodiakak.us www.facebook.com/KodiakislandBorough Twitter:
91 @KodiakBorough
View our website:
www.kodiakak.us
Visit our Facebook page:
www.facebook.com/KodiakIslandBorough
Follow us on
Twitter:
@KodiakBorough
Kodiak Island Borough
Assembly Newsletter
Vol. FY2023, No. 30 March 17, 2023
At Its Regular Meeting Of March 16, 2023, The Kodiak Island Borough Assembly Took The Following
Actions. The Next Regular Meeting Of The Borough Assembly Is Scheduled On April 6, 2023, At 6:30
p.m. In The Borough Assembly Chambers.
AUTHORIZED The Borough Manager To Award The Bid To Swickard Auto Group And Proceed With
Purchasing Two (2) 2023 GMC Sierra's For Borough Use In The Amount Of $85,038
APPROVED Contract No. FY2023-43 Employment Contract Between the Kodiak Island Borough
Assembly And Aimee Williams As Borough Manager
ADOPTED Resolution No. FY2023-26 Agreeing To Accept Additional Opioid Settlement Revenues
Negotiated By The State Of Alaska
ADVANCED Ordinance No. FY2023-13 Amending Kodiak Island Borough Title 17 Zoning, Chapter 180
Signs, Section 17.180.010 Signs, Description And Intent To Require Zoning Compliance Permits For
Certain Signs To Public Hearing At The Next Regular Meeting Of The Assembly
ADVANCED Ordinance No. FY2023-15 Amending Title 7 Elections, Chapter 7.40 Canvasing and
Certification of Election Returns, Section 7.40.010 Cavass of Returns To Public Hearing At The Next
Regular Meeting Of The Assembly
POSTPONED Contract No. FY2019-10S Change Order #19 To Jensen, Yorba Wall Inc. In For The
Providence Kodiak Island Medical Center And Kodiak Community Health Center To Provide Space
Analysis And Planning To Understand The Current And Future State Of The Facilities To The Regular
Meeting Of May 18, 2023
APPROVED The Transportation Agreement To Reimburse Relocation Expenses For The Proposed
Candidate For The PC Tech 1 For An Amount Not To Exceed $4800 Or The Equivalent Of One Month's
Salary
