2023-03-09 Work SessionKodiak Island Borough
Assembly Work Session
Assembly Chambers
Thursday, March 9, 2023, 6:30 p.m.
________________________________________________________________________________________
Work Sessions are informal meetings of the Assembly where Assembly members review the upcoming regular
meeting agenda packet and seek or receive information from staff. Although additional items not listed on the work
session agenda are discussed when introduced by the Mayor, Assembly, or staff, no formal action is taken at work
sessions and items that require formal Assembly action are placed on regular Assembly meeting agenda.
Page
1. CITIZENS' COMMENTS 1-907-486-3231 or Toll Free 1-855-492-9202
(Limited To Three Minutes Per Speaker)
2. AGENDA ITEMS
a.
Discussion Of Kodiak Island Borough's Seat On The Cook Inlet
Regional Citizens Advisory Council (Held By Scott Arndt To
Expire March 2023)
Agenda Item Report - Pdf
3
3. CLERK'S COMMENTS
4. MANAGER’S COMMENTS
5. PACKET REVIEW
a.
CONTRACTS
• Contract No. FY2023-42 KIB Purchase Of Two (2) GMC
Pick-Up Trucks From Swickard Auto Group
• Contract No. FY2023-43 Employment Contract Between
the Kodiak Island Borough Assembly And Aimee Williams
As Borough Manager
RESOLUTIONS
• Resolution No. FY2023-26 Agreeing To Accept Additional
Opioid Settlement Revenues Negotiated By The State Of
Alaska
ORDINANCES FOR INTRODUCTION
• Ordinance No. FY2023-13 Amending Kodiak Island
Borough Title 17 Zoning, Chapter 180 Signs, Section
17.180.010 Signs, Description And Intent To Require
Zoning Compliance Permits For Certain Signs
Page 1 of 3
• Ordinance No. FY2023-15 Amending Title 7 Elections,
Chapter 7.40 Canvassing And Certification Of Election
Returns, Section 7.40.010 Canvass Of Returns
OTHER ITEMS
• Authorization To Award Contract No. FY2019-10S Change
Order #19 For The Providence Kodiak Island Medical
Center And Kodiak Community Health Center Space
Analysis And Planning To Jensen, Yorba and Wall Inc.
6. ASSEMBLY MEMBERS’ COMMENTS
7. MAYOR'S COMMENTS
_________________________________________________________________________
This meeting is open to the public and will be broadcast on the Borough's YouTube Channel. Meeting packets are available
online. Please subscribe to get meeting notifications when meeting packets are published. For public comments, please call
(907) 486-3231 or (855) 492-9202.
Page 2 of 3
KODIAK ISLAND BOROUGH
STAFF REPORT
MARCH 16. 2023
r� ASSEMBLY REGULAR MEETING
�A
SUBJECT: Approval of a Transportation Agreement to Reimburse Relocation Expenses
for the Proposed Candidate for the PC Tech 1.
ORIGINATOR: Dave Conrad, Interim Borough Manager
RECOMMENDATION:
Move to approve the Transportation Agreement for reimbursing relocation expenses of the proposed
candidate for the PC Tech 1 for an amount not to exceed $4800 or the equivalent of one month's salary.
DISCUSSION:
The KIB has received, evaluated, and has recommended that the applicant be hired for the long
vacant PC Tech 1 position for the Information Technology Department. This authorization is
being requested to allow the Manager to authorize the position with moving expenses to the
current applicant. The concern is that the applicant may be offered an alternate position prior
to full authorization by the Assembly as required by Section 1105 - Moving Expenses for New
Employees in the KIB Personnel Manual.
ALTERNATIVES:
Deny the request
FISCAL IMPACT:
The NTE $4800.00 is the approximate equivalent of one month's starting salary for the entry
level position.
OTHER INFORMATION:
Kodiak Island Borough
KODIAK ISLAND BOROUGH
STAFF REPORT
MARCH 9, 2023
ASSEMBLY WORK SESSION
Kodiak Island Borough
SUBJECT: Discussion Of Kodiak Island Borough's Seat On The Cook Inlet Regional
Citizens Advisory Council (Held By Scott Arndt To Expire March 2023)
ORIGINATOR: Nova M. Javier, MMC, Borough Clerk
RECOMMENDATION:
For discussion only. Mr. Arndt's term is due to expire this month.
DISCUSSION:
Mr. Arndt's term on the Cook Inlet Regional Citizens Advisory Council (CIRCAC) is set to
expire March 2023. The Annual elections to CIRCAC's Board of Directors will take place at
their annual meeting on April 14, 2023.
ALTERNATIVES:
FISCAL IMPACT:
OTHER INFORMATION:
February 20, 2020, appointed Scott Arndt for a term to expire March 2023
January 19, 2017, Appointed Kyle Crow for a term to expire March 2020
November 28, 2016, Appointed Kyle Crow for a term to expire March 2017 (term vacated by
Mr. Smiley)
February 6, 2014, Appointed Scott Smiley for a term to expire March 2017
June 21, 2012, Appointed Scott Smiley for a term to expire March 2014
AGENDA ITEM #2.a.
Discussion Of Kodiak Island Borough's Seat On The Cook Inlet Regional Ci...
Page 3 of 3
1
Kodiak Island Borough
OFFICE of the MANAGER
710 Mill Bay Road
Kodiak, Alaska 99615
Phone (907) 486-9301 Fax (907) 486-9390
TO: Kodiak Island Borough Assembly, Mayor Williams
FROM: David Conrad, Interim Borough Manager
RE: Managers Report, March 9, 2023
Manager’s Department
Joint Work Session KIBSD/KIB – Meeting scheduled for March 23, 2023. To be held at the
KIBSD Board Room.
Union Contract Negotiations – Negotiations formally began today. No further discussions or
questions regarding the confidential discussions will be shared by the negotiating team.
KANA Trial – The prepared finding of facts and written closing arguments were submitted on
March 3, 2023. Scott Brandt-Erichsen stated that he though overall the trial went well. The judge
is anticipated to rule by May or June 2023.
Nelson V KIB/BVFD – The Borough representing attorney, Jennifer Alexander, Birch Horton
Bittner & Cherot, has stated that the requested discovery has been submitted as required and our
attorneys are awaiting response from the opposing side. Additional discussion between the
attorney’s will be forth coming which may include a settlement discussion. Staff will keep the
assembly informed when pertinent information is provided.
717 Eagan Way Lease – The KIB attorney has contacted the Department of the Interior
(Federal) and been referred to the Bureau of Indian Affairs (BIA). Scott has advised to delay
further contact of the Alaska Department of Natural Resources (DNR) regarding the potential to
remove restrictions to the deed. Staff continues to monitor the buildings.
ADF&G Hunter Access Grant – Staff has submitted the funding request for the replacement of
the log bridge at Chiniak entry to the 700-acre parcel. A 25% match is required will be $82,500
including in kind payroll match.
2
Compensation Study – Gallagher Human Resource and Compensation Consulting is
progressing.
Human Resources Consultant – Staff is discussing which portions of the Human Resources
requirements will be contracted to a vendor. Additional discussion with S3 Management Group
will be required.
Larsen Bay School – Staff has not received signed facility transfer documents back from the
Larsen Bay Tribal Council. Staff is planning to travel to Larsen Bay to inspect and provide a
repair list for items that were identified and not repaired prior to the signatures being finalized on
the facility transfer to the Larsen Bay Tribal Council.
Grant Opportunities – Staff continues to monitor and review grant opportunities as they
present themselves for consideration.
Assessing Department –
Property Valuation – Property valuation has been completed. Protest period is underway and
ends on March 30, 2023. Residents are encouraged to call for an appointment to ensure a
meeting time with the appropriate staff.
Recent Sales – Staff looking at recent sales for comparisons.
Community Development –
Staff continues to process permits as submitted.
Staff continues to process enforcement and look for potential changes to the code as needed.
Engineering and Facilities –
ADEC - Anchorage Trip – Staff will be in Anchorage on March 13th. Staff to meet with Jacobs
Engineering, ADEC Water and Stormwater Division, Solid Waste Division regarding the
upcoming Solid Waste Permit renewal process and the Legal Division to discuss progress on the
Compliance Order by Consent (COBC).
KIBSD – Anticipate Peterson Elementary School Roof Project to be advertised next week.
PKIMC – Air Handler Unit #1 new motor that was damaged has been replaced. Old motor to be
evaluated for possible rebuild for critical spare.
PKIMC Elevator – Elevator proposal for rebuilding the existing elevators has been received
and evaluated by a third-party qualified inspector. Elevators require repair and should be repaired
while the upgrade is still possible. PKIMC and KIB to discuss the priority of this project.
3
Health Facilities Advisory Board – Board meeting held on March 2, 2023. Hospital CEO and
maintenance staff attended, and good open discussions took place. Board advised staff to place
the recent evaluation proposal before the assembly. Next meeting is scheduled for Monday, May
8,2023 at 3:00pm.
PKIMC Boiler Day Tanks – Job is progressing and anticipate completion in the next week.
OSHA Voluntary Compliance Visit – OSHA citations are being researched and materials
procured for compliance.
Vehicle Procurement Proposal - Jeep vehicles to be transported to Kodiak next week.
Light Vehicle contract to be presented tonight at work session and March 16th for approval.
Apparent low bidder was Swickard of Anchorage for two each GMC 2022 Sierra. The cost is
$41,329.00 each plus $1190.00 freight each.
Full Size 1 Ton Pick-up Truck RFP is being prepared.
Leachate Treatment Plant – Steel building package construction has been postponed until
April. Contractor will delay wall panel installation until the interior process equipment has been
delivered. Awaiting final structural calculations for submission and review prior to permit being
issued.
Bayside Classroom Addition – Architect is working on the revised plan request for the design
of the addition to house restrooms, coffee mess and storage. The board has requested that the
design is taken to the 35% stage and a professional estimate be conducted at that time.
Finance Department/ IT -
PC Tech 1 – Candidate has been selected. KIB to make an offer and require authorization per
the Personnel Manual and Collective Bargaining Agreement to offer reimbursement of relocation
expenses.
Delinquent Tax Notices – Community Development and Engineering Facilities Staff will begin
posting mobile home and business delinquent tax notices starting tomorrow.
Travel Policy – Staff has prepared a draft travel policy for review and approval. This set of
written rules will be applied to regulate and define travel associated with work training and
travel. Anticipate inclusion on the April 6th regular meeting agenda.
Insurance Broker Services – Staff has requested an additional contact meeting with Marsh &
McLennan Agency regarding current insurance coverages. Current insurance coverage contract
ends June 30, 2023.
4
FY2024 Budget Preparation – Service Area Boards are meeting and completing required
functions for budget preparation. Staff is meeting internally. Level 1 budgets are entered and are
being reviewed. March 18th meeting has been scheduled for the first-round review with the
assembly.
PATS Software – Property Assessment and Taxation Software - One bid was received from
Tyler Technologies. Staff is reviewing the package. Anticipate the request to be placed on the
agenda soon.
Opioid Settlement Funds – Five additional firms have signed settlement agreements. All nine
political subdivisions in the state must sign on for full settlement by April 18, 2023. Kodiak is
qualified for approximately 2.1839% of the total when allocated.
List of Pending Items for Discussion
• City of Kodiak - E911 System and compensation
o City Lease for 710 Mill Bay Road facility
o Borough Building Remodel or Upgrades
o Joint support and participation in the development of the CIP List (Federal
emphasis)
Disposition of Closed School Facilities – Allowable Scope for Current Staff
Continued update of the Personnel Manual
ARPA Funding Reporting is continuing.
Leases – City of Kodiak Borough Building Lease, Teen Court, Red Cross, Fairgrounds, KISA,
Chiniak Library, Long Term Care
Major Maintenance Funding for Facilities
Disposition of Mental Health Buildings – Bid received
Solid Waste Collection Contract Modifications
Service Area Contracts
Annual Contracts
Additional Methods to Reward Employees in Personnel Manual
Vehicle Replacement
Funding opportunities for road repairs and improvements.
KODIAK ISLAND BOROUGH
Meeting Type: AsWA (mAt Date: • �'
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