2023-02-23 Work SessionKodiak Island Borough
Assembly Work Session
Assembly Chambers
Thursday, February 23, 2023, 6:30 p.m.
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Work Sessions are informal meetings of the Assembly where Assembly members review the upcoming regular
meeting agenda packet and seek or receive information from staff. Although additional items not listed on the work
session agenda are discussed when introduced by the Mayor, Assembly, or staff, no formal action is taken at work
sessions and items that require formal Assembly action are placed on regular Assembly meeting agenda.
Page
1. CITIZENS' COMMENTS 1-907-486-3231 or Toll Free 1-855-492-9202
(Limited To Three Minutes Per Speaker)
2. AGENDA ITEMS
a.
Review Of Procurement Approval Level Adjustments For
Borough Manager
b.
Discussion Of Kodiak Fisheries Research Center Staffing
KFRC Visitor Statistics
2 - 3
c.
Discussion Of Budget Calendar And Policy Decisions
FY2024 Budget Calendar
4
3. CLERK'S COMMENTS
4. MANAGER’S COMMENTS
5. ASSEMBLY MEMBERS’ COMMENTS
6. MAYOR'S COMMENTS
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This meeting is open to the public and will be broadcast on the Borough's YouTube Channel. Meeting packets are available
online. Please subscribe to get meeting notifications when meeting packets are published. For public comments, please call
(907) 486-3231 or (855) 492-9202.
Page 1 of 4
AGENDA ITEM #2.b.Discussion Of Kodiak Fisheries Research Center StaffingPage 2 of 4
AGENDA ITEM #2.b.Discussion Of Kodiak Fisheries Research Center StaffingPage 3 of 4
AGENDA ITEM #2.c.Discussion Of Budget Calendar And Policy DecisionsPage 4 of 4
Kodiak Island Borough
OFFICE of the MANAGER
710 Mill Bay Road
Kodiak, Alaska 99615
Phone (907) 486-9301 Fax (907) 486 9390
TO: Kodiak Island Borough Assembly, Mayor Williams
FROM: David Conrad, Interim Borough Manager
RE: Managers Report, February 26, 2023
Manager's Department
ADF&G Hunter Access Grant — Staff is assembling the grant submission for the replacement
of the log bridge at Chiniak entry to the 700 -acre parcel. A 250.0 match is required. Staff will
provide the estimated cost when the project budget is projected.
Alaska Aerospace — Preparing to draft a letter to the state legislators regarding the concerns,
feelings, and apparent lack of concern for the local health and safety of the Kodiak Island
Borough Road system residents and visitors.
Union Contract Negotiations - Staff has held initial discussion with the Union Business Agent
regarding location and additional proposed dates for March . The first round of discussions has
been set for March 2"d and Yd. Staff is revising the list of items that the administration will
request be opened for discussion.
Compensation Study - Gallagher Human Resource and Compensation Consulting community
comparative survey has been emailed to various Alaska communities for participation and
completion.
Human Resources Consultant - Staff is discussing which portions of the Human Resources
requirements will be contracted to a vendor. Additional discussion with S3 Management Group
will be required.
KIB Facility Specific information has been provided to the City Manager for review. Awaiting
contact from the city staff for a follow up meeting.
717 Eagan Way Lease - Awaiting contact from the Department of the Interior (Federal) and the
Alaska Department of Natural Resources (DNR) regarding the potential to remove restrictions to
the deed. Staff continues to monitor the buildings.
Larsen Bay School - Staff has not received signed facility transfer documents back from the
Larsen Bay Tribal Council. Staff is planning to travel to Larsen Bay to inspect and provide a
repair list for items that were identified and not repaired prior to the signatures being finalized on
the facility transfer to the Larsen Bay Tribal Council.
Grant Opportunities - Staff continues to monitor and review grant opportunities as they
present themselves for consideration.
Engineering and Facilities -
PKIMC - Air Handler Unit #1 new motor was damaged due to improper installation. PKIMC
staff is coordinating with the subcontractor to effect the repair of the new motor. Old motor wad
installed to return the operation of the air handler required for hospital normal function.
Health Facilities Advisory Board - Next meeting is scheduled for March 2, 2023. Hospital
CEO and maintenance staff have been invited.
PKIMC Boiler Day Tanks - Job is progressing and anticipate completion in the next week.
OSHA Voluntary Compliance Visit - OSHA written report has been received. A copy is
attached.
Architect Visit - this visit generated much information and has resulted in altering the repair
schedules for the roof structures discussed. Multiple visits to schools and borough facilities were
conducted. Several requests for cost proposal have been made.
Vehicle Procurement Proposal - Vehicles have been purchased. Anticipate arrival to Kodiak
on March 15'h. The approximate cost is $35.000.00 per unit for the Jeep Compass Latitude's.
Pick-up truck RFP for two mid-size pickup trucks is being advertised.
KFRC Carpet Replacement - Final billing has been completed and submitted for payment.
Staff is awaiting a discussion with the GSA representative that deals with the specific lease for
this facility for further discussion regarding carpet replacement in the library leased space.
KFRC Fume Hood Upgrade - This project is functionally completed. Awaiting final TAB
Reports from the contractor. All hoods are functioning as designed for worker protection.
Leachate Treatment Plant - Steel building package construction has been postponed until
April. Contractor will delay wall panel installation until the interior process equipment has been
delivered. Awaiting final structural calculations for submission and review prior to permit being
issued.
Bayside Classroom Addition - Architect is working on the revised plan request for the design
of the addition to house restrooms, coffee mess and storage. The board has requested that the
design is taken to the 35% stage and a professional estimate be conducted at that time.
Finance Department/ IT -
Delinquent Tax Notices Community Development and Engineering Facilities Staff will begin
posting mobile home and business delinquent tax notices starting tomorrow.
Travel Policy - Staff is working on a travel policy for review and approval. This set of written
rules will be applied to regulate and define travel associated with work training and travel.
Insurance Broker Services - Staff has requested an additional contact meeting with Marsh &
McLennan Agency regarding current insurance coverages. Current insurance coverage contract
ends June 30, 2023.
FY2024 Budget Preparation - Service Area Boards are meeting and completing required
functions for budget preparation. Staff is meeting internally. Level 1 budgets are entered and are
being reviewed.
PATS Software - Property Assessment and Taxation Software - Bid opening is February 28,
2023. One bid has been received currently.
Opioid Settlement Funds - Five additional firms have signed settlement agreements. All nine
political subdivisions in the state must sign on for full settlement by April 18, 2023. Kodiak is
qualified for approximately 2.18390o of the total when allocated.
AssessinE Department -
Property Valuation - Property review and inspection for valuation has been completed. Staff is
entering data for preparation of the value of the tax role update.
KANA Suit - Trial portion has been completed. Closing arguments are due in writing by March
4, 2023. No date was projected for a decision by the presiding judge.
Property Valuation Property valuation information is being sent to the printers tomorrow. The
Notice of Valuation Copies will be mailed by February 28". Protest period begins March 1" and
ends March 30, 2023.
Recent Sales Staff looking at recent sales for comparisons.
Community Development
Staff continues to process permits as submitted.
Staff continues to process enforcement and look for potential changes to the code as needed.
List of Pending Items for Discussion
• City of Kodiak - E91 I System and compensation
o Borough Building Remodel or Upgrades
o Joint support and participation in the development of the CIP List (Federal
emphasis)
Disposition of Closed School Facilities Allowable Scope for Current Staff
Continued update of the Personnel Manual
ARPA Funding Reporting is continuing.
Leases -- City of Kodiak Borough Building Lease, Teen Court, Red Cross, Fairgrounds, KISA,
Chiniak Library, Long Term Care
Major Maintenance Funding for Facilities
Disposition of Mental Health Buildings — Bid received
Solid Waste Collection Contract Modifications
Service Area Contracts
Annual Contracts
Additional Methods to Reward Employees in Personnel Manual
Vehicle Replacement
Funding opportunities for road repairs and improvements.
KODIAK ISLAND BOROUGH
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