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2023-02-16 Regular MeetingKodiak Island Borough Assembly Regular Meeting Agenda Assembly Chambers Thursday, February 16, 2023, 6:30 p.m. This meeting is open to the public and will be broadcast on KMXT 100.1 FM and on the Borough's YouTube Channel. Meeting packets are available online. Please subscribe to get meeting notifications when meeting packets are published. Page 1. INVOCATION 2. PLEDGE OF ALLEGIANCE 3. STATEMENT OF LAND ACKNOWLEDGEMENT We are gathered on the traditional homeland of the Sugpiaq/Alutiiq people and we acknowledge the 10 tribes of the Kodiak Alutiiq Region. We recognize the Alutiiq culture that enriches our community to this day. 4. ROLL CALL 5. APPROVAL OF AGENDA AND CONSENT AGENDA All items listed marked with an asterisk (*) are considered to be routine and non-controversial items by the Assembly and will be approved by one motion. 6. *APPROVAL OF MINUTES A. Special Meetings Of January 26, 2023, January 31, 2023, and February 1, 2023; and Regular Meeting of February 2, 2023. Minutes Binder 4 - 15 7. CITIZENS' COMMENTS 1-907-486-3231 or Toll Free 1-855-492-9202 This section is for general comments and for agenda items NOT scheduled for public hearing. 8. AWARDS AND PRESENTATIONS 9. COMMITTEE REPORTS 10. PUBLIC HEARING A. State Of Alaska Alcohol And Marijuana Control Office, Application For A New Onsite Consumption Endorsement From Three 16 - 29 Page 0 of 124 Sisters, LLC (dba: Wildflower), License No. 21069, Premises Address: 158 Alimaq Drive, Kodiak New Marijuana Retail Store Application for Three Sisters LLC, dba: Wildflower - Pdf B. Ordinance FY2023-14 Amending Kodiak Island Borough Code Title 3 Revenue And Finance, Chapter 35 Real Property Tax, Section 3.35.050 Board Of Equalization To Correct Phrasing Pertaining To Docket Numbers Agenda Item Report - Pdf 30 - 31 11. BOROUGH MANAGER’S REPORT 12. MESSAGES FROM THE BOROUGH MAYOR 13. CONSIDERATION OF CALENDAR - UNFINISHED BUSINESS 14. CONSIDERATION OF CALENDAR - NEW BUSINESS 14.A. CONTRACTS 1. Approval Of Change Order No. 2 For Contract No. FY2022-09 With CH2M Hill Engineering/Jacobs For Additional Services During Construction For The Leachate Pretreatment Facility Project Agenda Item Report - Pdf 32 - 39 2. Contract No. FY2023-37 Kodiak High School Roof Repairs With Rain Proof Roofing of Anchorage Agenda Item Report - Pdf 40 - 45 3. Contract No. FY2023-38 KIB Purchase Of Four (4) 2022 Jeep Compass Latitudes From Anchorage Chrysler Center Agenda Item Report - Pdf 46 - 83 4. Contract No. FY2023-40 Premier Mechanical for the Providence Long Term Care Day Tank Replacement Agenda Item Report - Pdf 84 - 88 14.B. RESOLUTIONS 1. Resolution No. FY2023-23 Rescinding Resolution No. FY2019-07 Forming a Consolidation Committee Agenda Item Report - Pdf 89 - 107 14.C. ORDINANCES FOR INTRODUCTION 14.D. OTHER ITEMS Page 1 of 124 1. Confirmation Of Assembly Appointment To The Womens Bay Service Area Board (Mr. Matthew Haig) Agenda Item Report - Pdf 108 - 111 15. CITIZENS' COMMENTS. 1-907-486-3231 or Toll Free 1-855-492-9202. (Limited To Three Minutes Per Speaker) 16. ASSEMBLY MEMBERS’ COMMENTS 17. EXECUTIVE SESSION A. Discussion Of Attorney Advice Regarding Borough Manager Process Agenda Item Report - Pdf 112 18. ADJOURNMENT 19. INFORMATIONAL MATERIALS 19.A. MINUTES OF OTHER MEETINGS 1. Fire Protection Service Area No. 1 Board Minutes FPA1 Minutes Binder 113 - 119 2. Solid Waste Advisory Board Minutes Solid Waste Advisory Board Minutes 120 - 123 19.B. REPORTS 1. February 2023 Records Destruction Report 124 __________________________________________________________________________ This meeting is open to the public and will be broadcast on KMXT 100.1 FM and on the Borough's YouTube Channel. Meeting packets are available online. Please subscribe to get meeting notifications when meeting packets are published. For public comments, please call (907) 486-3231 or (855) 492-9202. Page 2 of 124 Kodiak Island Borough January 26, 2023 Assembly Special Meeting Minutes Page 1 of 1 KODIAK ISLAND BOROUGH Assembly Special Meeting January 26, 2023 A special meeting of the Kodiak Island Borough Assembly was held on January 26, 2023, in the Assembly Chambers of the Kodiak Island Borough Building, 710 Mill Bay Road. The meeting was called to order at 7:54 p.m. Staff present were Interim Borough Manager David Conrad, Borough Clerk Nova M. Javier, and Assistant Clerk Irene Arellano. ROLL CALL Present were Assembly members Scott Arndt, Joseph Delgado, Geoffrey Smith, and Scott Smiley. CITIZENS COMMENTS None. CONSIDERATION OF MATTER(S) IN THE CALL FOR THE SPECIAL MEETING A. Contract No. FY2023-35 Approval Of A Lease Agreement Between The Kodiak Island Borough and OBI Seafoods, LLC For Certain Real Property Located At 717 E. Rezanof Drive, Kodiak, Alaska The Assembly received an update pertaining to the Lease Agreement of Contract No. FY2023-35 approval of a Lease Agreement between the Kodiak Island Borough and OBI Seafoods, LLC for certain real property located at 717 E. Rezanof Drive, Kodiak, Alaska. ADJOURNMENT ARNDT moved to adjourn the meeting at 8:10 p.m. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. KODIAK ISLAND BOROUGH ATTEST: ___________________________ Aimee Williams, Mayor _______________________________ Nova M. Javier, MMC, Borough Clerk AGENDA ITEM #6.A. Special Meetings Of January 26, 2023, January 31, 2023, and February 1, ...Page 4 of 123 Kodiak Island Borough January 31, 2023 Assembly Special Meeting Minutes Page 1 of 1 KODIAK ISLAND BOROUGH Assembly Special Meeting January 31, 2023 A special meeting of the Kodiak Island Borough Assembly was held on January 31, 2023, in the Assembly Chambers of the Kodiak Island Borough Building, 710 Mill Bay Road. The meeting was called to order at 11:31 a.m. Also present were Borough Clerk Nova M. Javier and Special Projects Support Meagan Christiansen. ROLL CALL Present were Mayor Aimee Williams, Assembly members Joseph Delgado, Larry LeDoux, Geoffrey Smith, and Scott Smiley. CITIZENS COMMENTS None. CONSIDERATION OF MATTER(S) IN THE CALL FOR THE SPECIAL MEETING Conducted Zoom interviews with applicants Scott Hahn and John Millan for the Borough Manager position. ADJOURNMENT SMILEY moved to adjourn the meeting at 2:25 p.m. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. KODIAK ISLAND BOROUGH ATTEST: ___________________________ Aimee Williams, Mayor _______________________________ Nova M. Javier, MMC, Borough Clerk AGENDA ITEM #6.A. Special Meetings Of January 26, 2023, January 31, 2023, and February 1, ...Page 5 of 123 Kodiak Island Borough February 1, 2023 Assembly Special Meeting Minutes Page 1 of 2 KODIAK ISLAND BOROUGH Assembly Special Meeting February 1, 2023 A special meeting of the Kodiak Island Borough Assembly was held on February 1, 2023, in the Assembly Chambers of the Kodiak Island Borough Building, 710 Mill Bay Road. The meeting was called to order at 12:15 p.m. Also present were Borough Clerk Nova M. Javier and Special Projects Support Meagan Christiansen. ROLL CALL Present were Mayor Aimee Williams, Assembly members Joseph Delgado, Larry LeDoux, Geoffrey Smith, and Scott Smiley. SMILEY moved to excuse Assembly Member Arndt and Turner who were absent due to personal leave. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. CITIZENS COMMENTS None CONSIDERATION OF MATTER(S) IN THE CALL FOR THE SPECIAL MEETING A. Conducted Zoom interview with Applicant Jessica Johnson for the Borough Manager position. B. EXECUTIVE SESSION Assembly To Discuss The Next Steps To Take On The Manager Hire Which May Include Discussion Of The Borough Manager Applicants SMILEY moved to convene into executive session to discuss the next steps to take on the manager hire which may include discussion of the borough manager applicants under the authority of KIBC 2.30.030(f)(1)(c) for the purpose of discussing matters which may tend to prejudice the reputation or character of a person, who has been notified of the potential executive session. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Delgado, Ledoux, Smiley, and Smith. SMILEY moved to invite the Mayor, Assembly members, and Special Projects Support Staff into executive session. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY AGENDA ITEM #6.A. Special Meetings Of January 26, 2023, January 31, 2023, and February 1, ...Page 6 of 123 Kodiak Island Borough February 1, 2023 Assembly Special Meeting Minutes Page 2 of 2 After the vote, Mayor Williams recesses the special meeting and convenes the executive session at 12:51 p.m. Upon returning from the executive session, Mayor Williams reconvened the special meeting at 2:12 p.m. and announced that a Special Meeting was called for Tuesday, February 7, 2023, at 12:15 p.m. to conduct a follow-up interview with Jessica Johnson for the Borough Manager position. ADJOURNMENT SMILEY moved to adjourn the meeting at 2:13 p.m. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. KODIAK ISLAND BOROUGH ATTEST: ___________________________ Aimee Williams, Mayor _______________________________ Nova M. Javier, MMC, Borough Clerk AGENDA ITEM #6.A. Special Meetings Of January 26, 2023, January 31, 2023, and February 1, ...Page 7 of 123 Kodiak Island Borough February 2, 2023 Assembly Regular Meeting Minutes Page 1 of 8 KODIAK ISLAND BOROUGH Assembly Regular Meeting February 2, 2023 A regular meeting of the Kodiak Island Borough Assembly was held on February 2, 2023, in the Borough Assembly Chambers. The meeting was called to order at 6:30 p.m. Staff present were Interim Borough Manager David Conrad, Borough Clerk Nova Javier, and Deputy Clerk Lina Cruz. 1. INVOCATION The invocation was given by Major David Davis of the Salvation Army. 2. PLEDGE OF ALLEGIANCE Mayor Williams led the Pledge of Allegiance. 3. STATEMENT OF LAND ACKNOWLEDGEMENT Mayor Williams announced that we are gathered on the traditional homeland of the Sugpiaq/Alutiiq people, and we acknowledge the 10 tribes of the Kodiak Alutiiq Region. We recognize the Alutiiq culture that enriches our community to this day. 4. ROLL CALL Present were Mayor Aimee Williams, Assembly members Joseph Delgado, Jared Griffin, Larry Ledoux, Geoffrey Smith, Scott Smiley, and James Turner. 5. APPROVAL OF AGENDA AND CONSENT AGENDA SMILEY moved to approve the agenda and the consent agenda. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. 6. *APPROVAL OF MINUTES (Approved under consent agenda) A. Special Meeting Minutes of January 12, 2023 and Regular Meeting Minutes of January 19, 2023. 7. CITIZENS' COMMENTS The following spoke under citizen’s comments: • Cort Neff • Justin Thran 8. AWARDS AND PRESENTATIONS 1. US Coast Guard Appreciation Day Proclamation AGENDA ITEM #6.A. Special Meetings Of January 26, 2023, January 31, 2023, and February 1, ...Page 8 of 123 Kodiak Island Borough February 2, 2023 Assembly Regular Meeting Minutes Page 2 of 8 Proclaimed February 3, 2023, As Coast Guard Appreciation Day, Applauding Their Efforts In Making Kodiak And All The Navigable Waters Of Alaska A Safer And Better Place To Live, Work, And Play. 9. COMMITTEE REPORTS None. 10. PUBLIC HEARING – None. 11. BOROUGH MANAGER’S REPORT Dave Conrad, Interim Borough Manager, reported on the following: Manager’s Department • Alaska Aerospace – Per requests from the Mayor and Assembly, staff is researching recent events at the launch complex and preparing to compose a letter to send to the state delegation that expresses the concerns of the citizens regarding the continued restriction to access to the area recreational attractions, potential repeated contamination of the environment and the lack of clear communications with the area residents and visitors. Staff has conducted discussions with the Alaska Department of Environmental Conservation and the Department of Transportation to date for information gathering purposes. • Several attachments pertaining to the recent incidents is included in this report. • Union Contract Negotiations – The first round of discussions has been set for March 2nd and 3rd. Staff is preparing the list of change items to be requested. • Compensation Study – Met with Gallagher Human Resource and Compensation Consulting regarding the Compensation Study. A follow up meeting is scheduled for next week. • Human Resources Consultant – Initial meeting has been conducted. Staff will meet to discuss the path forward and schedule the next session for additional discussion with S3 Management Group. • KIB Facility - Lease discussions have begun with the City of Kodiak specific to the 710 Mill Bay Road Facility. Awaiting contact from the city staff for a follow up meeting. • 710 Mill Bay Road Lease – Staff in conjunction with the attorney has made a decision to cancel the Request for Proposal due to the stipulated conditions found on the deed of trust. The RFP as published does not allow or contemplate a short-term lease. The Kodiak island Borough attorney has reviewed the deeds and associated documents prior to the decision to cancel. Staff will contact the Department of Interior to determine if the restrictions can be removed from the deed. • Larsen Bay School – Staff has not received signed facility transfer documents back from the Larsen Bay Tribal Council. Staff is planning to travel to Larsen Bay to inspect and provide a repair list for items that were identified and not repaired prior to the signatures being finalized on the facility transfer to the Larsen Bay Tribal Council. • Grant Opportunities – Staff continues to monitor and review grant opportunities as they present themselves for consideration. • Federal CIP – Staff has prepared version 2 for review and approval this evening. AGENDA ITEM #6.A. Special Meetings Of January 26, 2023, January 31, 2023, and February 1, ...Page 9 of 123 Kodiak Island Borough February 2, 2023 Assembly Regular Meeting Minutes Page 3 of 8 Engineering and Facilities • Otmeloi Project – Assembly member requested a timeline for this project. • 95% Plans and Specifications Review: 1/24/24 • Right of Way completion: 11/27/24 • Advertise Project: 1/17/25 • Begin Construction: Summer 2025 • OSHA Voluntary Compliance Visit – OSHA visit has been completed. Multiple items to be corrected, plans require update of rework for compliance. Baler and Leachate Treatment Facility were inspected on this trip. Staff will begin the correction process. • Architect Visit - Corey Wall of Jensen, Yorba, Wall will be in attendance at next week’s work session. Plans are to present information on the Peterson School Roof Replacement and several other projects. Arrangements for interior tours of the schools have been made during his stay. • Vehicle Procurement Proposal - Anchorage Chrysler Jeep has provided a proposal for four vehicles. Approval is scheduled for the February 16th meeting. The approximate cost is $35,000 per unit for the Jeep Compass Latitudes. • Pick-up truck RFP is being finalized for review and advertisement. • KFRC Carpet Replacement – Final billing has been completed and submitted for payment. Staff is awaiting a discussion with the GSA representative that deals with the specific lease for this facility for further discussion regarding carpet replacement in the library leased space. • KFRC Fume Hood Upgrade – This project is functionally completed. Balancer and Control Contractor was on site and were able to confirm proper usage of four fume hoods. Contractor must reroute ducting as current installation did not comply with the design and restricted flow to two hoods. Progress will be tracked. • Leachate Treatment Plant – Contractor has reevaluated winter construction period. Anticipate mid to late March prior to the beginning of the Assembly of the building package. Awaiting final structural calculations for submission and review prior to permit being issued. • Bayside Classroom Addition – A meeting with the architect and the FPA#1 is scheduled for February 8th to confirm the requested design. A discussion will be held with the building official regarding the occupancy designation as that will dictate the amount of restroom facilities required for this space. The preliminary estimate for the installation of the commercial sprinkler in the existing classroom is approximately $65,000.00. Finance Department/ IT • FY2024 Budget Preparation – Packets have been forwarded to the Service Area Boards and Staff for the preparation of the upcoming budget discussions. Boards are scheduling upcoming required meetings. • PATS Software – Property Assessment and Taxation Software - RFP is being advertised with a bid date of February 28, 2023. • Opioid Settlement Funds – Five additional firms have signed settlement agreements. All nine political subdivisions in the state must sign on for full settlement by April 18, 2023. Kodiak is qualified for approximately 2.1839% of the total when allocated. AGENDA ITEM #6.A. Special Meetings Of January 26, 2023, January 31, 2023, and February 1, ...Page 10 of 123 Kodiak Island Borough February 2, 2023 Assembly Regular Meeting Minutes Page 4 of 8 Assessing Department • Property Valuation – Property review and inspection for valuation has been completed. Staff is entering data for preparation of the value of the tax role update. • KANA Suit – Trial is underway. Anticipate a continuance may be required. • Modeling Adjustments – Staff looking at models for adjustments for next year’s tax rolls. • Recent Sales – Staff looking at recent sales for comparisons. Community Development • Staff continues to process permits as submitted. • Staff continues to process enforcement and look for potential changes to the code as needed. List of Pending Items for Discussion • City of Kodiak - E911 System and compensation o Borough Building Remodel or Upgrades o Joint support and participation in the development of the CIP List (Federal emphasis) • Disposition of Closed School Facilities – Allowable Scope for Current Staff • Continued update of the Personnel Manual • ARPA Funding Reporting is continuing • Grant Application and Local Match Funding – Approval for application prior to expending staff time. • Leases – City of Kodiak Borough Building Lease, Teen Court, Red Cross, Fairgrounds, KISA, Chiniak Library, and Long-Term Care Center • Major Maintenance Funding for Facilities • Disposition of Mental Health Buildings – Bid received • Solid Waste Collection Contract Modifications • Service Area Contracts Annual Contracts • Additional Methods to Reward Employees in Personnel Manual • Vehicle Replacement • Funding opportunities for road repairs and improvements 12. MESSAGES FROM THE BOROUGH MAYOR Mayor Williams thanked the Chamber of Commerce for hosting the Coast Guard Appreciation day event and she congratulated Dave Conrad on his 13 years of service at the Kodiak Island Borough. 13. CONSIDERATION OF CALENDAR - UNFINISHED BUSINESS 14. CONSIDERATION OF CALENDAR - NEW BUSINESS 14.A. CONTRACTS 1. Approval Of Change Order No. 18 To Contract No. FY2019-10 With Jensen Yorba Wall Inc For The Peterson Elementary School HVAC and Roof Replacement Project AGENDA ITEM #6.A. Special Meetings Of January 26, 2023, January 31, 2023, and February 1, ...Page 11 of 123 Kodiak Island Borough February 2, 2023 Assembly Regular Meeting Minutes Page 5 of 8 SMILEY moved to authorize the Manager to execute Change Order No. 18 To Contract No. FY2019-10 with Jensen Yorba Wall Inc in an amount not to exceed $69,074. This is a change order to the Borough's current term contract with Jensen Yorba Wall (JYW) to include 100% construction documents, bidding and construction administration services, and 95% professional cost estimation for the Peterson Elementary HVAC and Roof Replacement project. The existing roof at Peterson Elementary School has had leaking issues and has been at the top of the Kodiak Island Borough School District's Capital Improvement Project (CIP) list for several years. This change order is to complete construction documents, bidding, and construction administration services, and 95% professional cost estimation for a complete HVAC and roof replacement. Completing the construction and bidding documents will allow the Borough to put this project out to bid. The hope is to have the project ready to go for this upcoming construction season. ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Delgado, Griffin, Ledoux, Smiley, Smith, and Turner. 14.B. RESOLUTIONS 1. Resolution No. FY2023-20 Establishing a Health Facilities Advisory Board SMILEY moved to adopt Ordinance No. Resolution No. FY2023-20. This resolution was presented to the Assembly to establish a Health Facilities Advisory Board (HFAB) for the purpose of reviewing, evaluating, developing, and issuing criteria requirements used in the planning, design, construction, operation, and maintenance of Providence health care facilities in Kodiak. The board shall serve in an advisory capacity to the Assembly with regards to the health facilities capital projects. In that capacity the board will be required to meet with hospital administrator and/or designees. The board shall not have direct power to affect policy determinations, but it shall make recommendations to the Assembly and administration affecting matters related to the hospital and health facilities. ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Griffin, Ledoux, Smiley, Smith, Turner, and Delgado. 2. Resolution No. FY2023-21 Identifying Federal Project And Program Priorities For Federal Fiscal Year 2024 SMILEY moved to adopt Resolution No. FY2023-21. AGENDA ITEM #6.A. Special Meetings Of January 26, 2023, January 31, 2023, and February 1, ...Page 12 of 123 Kodiak Island Borough February 2, 2023 Assembly Regular Meeting Minutes Page 6 of 8 The Assembly annually identifies federal program priorities and capital projects to be submitted to the congressional delegation for advocacy on behalf of the Kodiak Island Borough. The ask is that programs and projects important to the residents of the Borough be supported with federal funds. This resolution is brought forward with the assistance of the Borough's federal lobbying contractor. SMILEY moved to amend Resolution No. FY2023-21 by substitution of version 2. ROLL CALL VOTE ON MOTION TO AMEND CARRIED UNANIMOUSLY: Ledoux, Smiley, Smith, Turner, Delgado, and Griffin. ROLL CALL VOTE ON THE MOTION AS AMENDED CARRIED FIVE TO ONE: Smiley, Smith, Turner, Delgado, and Griffin (AYES); Ledoux (NO). 3. Resolution No. FY2023-22 Amending Provisions In Resolution No. FY2021-38 Reestablishment Of The Kodiak Fisheries Work Group SMILEY moved to adopt Resolution No. FY2023-22. The Kodiak Island Borough and City of Kodiak met on March 3, 2021, and decided to update the resolution for the Kodiak Fisheries Work Group. As a result, the City Council adopted Resolution No. 2021-11 at its meeting on March 25, 2021, and the Borough Assembly adopted Resolution No. FY2021-38 on January 10, 2022. After review of Assembly Resolution No. FY2021-38, it was found that there were inconsistencies that needed further amendments to make the Borough provisions consistent with the City's resolution. ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Smiley, Smith, Turner, Delgado, Griffin, and Ledoux. 14.C. ORDINANCES FOR INTRODUCTION 1. Ordinance FY2023-14 Amending Kodiak Island Borough Code Title 3 Revenue And Finance, Chapter 35 Real Property Tax, Section 3.35.050 Board Of Equalization To Correct Phrasing Pertaining To Docket Numbers SMILEY moved to advance Ordinance No. FY2023-14 to public hearing at the next regular meeting of the Assembly on February 16, 2023. There is some confusion between the Assessor’s Office, the Clerk’s Office, the Board of Equalization (BOE) members and the public about the numbering for appeals. KIBC 3.35.050E 3 states: 3. Appeal Number. AGENDA ITEM #6.A. Special Meetings Of January 26, 2023, January 31, 2023, and February 1, ...Page 13 of 123 Kodiak Island Borough February 2, 2023 Assembly Regular Meeting Minutes Page 7 of 8 Every appeal shall be assigned a docket number which, along with the name of the appellant, shall be read into the record before the hearings on the appeal may commence. After looking at the sentence, it could easily be interpreted that an appeal number would also have a docket number. Assessing only assigns one number to each appeal. Both the public and the BOE members often look for a number referring to a docket. Therefore, the Assessor’s Office proposed that the words "a docket" be changed to "an appeal." The appeal "season" begins March 1, 2023. ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Smith, Turner, Delgado, Griffin, Ledoux, and Smiley. 14.D. OTHER ITEMS 1. Confirmation Of Mayoral Appointment To The Joint Building Code Review Committee Of Mr. Jon Melin SMILEY moved to confirm the Mayoral appointment of Mr. Jon Melin to the Joint Building Code Review Committee for a term to expire December 2024. Building Official Ted Hansen requested that the Borough and City start filling the vacant seats on the board. Necessary updates need to be made to the building codes. Mayor Williams reached out to the Architectural Review Board members for a volunteer to serve on the Joint Building Code Review Committee and Mr. Melin responded. The Joint Building Code Review Committee seats are appointed by the Mayor and confirmed by the Assembly. The Borough appointees are selected from the existing members of the Borough Architectural Review Board. ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Turner, Delgado, Griffin, Ledoux, Smiley, and Smith. 2. Approval Of A Letter Of Support For The Application For Recertification Of Prince William Sound Regional Citizens' Advisory Council (PWSRCAC) SMILEY moved to approve the letter of support for the recertification of Prince William Sound Regional Citizens' Advisory Council. Thisletter is in support of the recertification submitted by the Prince William Sound Regional Citizen's Advisory Council (PWSRCAC). The Coast Guard seeks comments on, the application for recertification submitted by the Prince William Sound Regional Citizen's Advisory Council (PWSRCAC) from March 1, 2022, through February 28, 2023. Under the Oil Pollution Act of 1990 (OPA 90), the Coast Guard may certify on an annual basis, the PWSRCAC. This advisory group monitors the activities of terminal facilities AGENDA ITEM #6.A. Special Meetings Of January 26, 2023, January 31, 2023, and February 1, ...Page 14 of 123 Kodiak Island Borough February 2, 2023 Assembly Regular Meeting Minutes Page 8 of 8 and crude oil tankers under the Prince William Sound program established by the statute. The Coast Guard may certify an alternative voluntary advisory group in lieu of the PWSRCAC. The current certification for the PWSRCAC expires February 28, 2023. ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Delgado, Griffin, Ledoux, Smiley, Smith, and Turner. 15. CITIZENS' COMMENTS None. 16. ASSEMBLY MEMBERS’ COMMENTS • Assembly Member Turner had no comments. • Assembly Member Delgado had no comments. • Assembly Member Griffin had no comments. • Assembly Member Smith wished everyone a Happy Groundhog Day. • Assembly Member Ledoux suggested that in addition to passing Resolution No. FY2023-21 and sending it to our US Representatives, the Assembly should write letters of support with the help of our lobbyist to send to Federal Committees who are responsible in specific areas. • Assembly Member Smiley suggested the Borough advertise an explanation to citizens regarding policing within city limits and outside city limits. 17. ADJOURNMENT SMILEY moved to adjourn the meeting at 7:13 p.m. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY KODIAK ISLAND BOROUGH ATTEST: Aimee Williams, Borough Mayor Nova M. Javier, Borough Clerk AGENDA ITEM #6.A. Special Meetings Of January 26, 2023, January 31, 2023, and February 1, ...Page 15 of 123 KODIAK ISLAND BOROUGH STAFF REPORT FEBRUARY 16, 2023 ASSEMBLY REGULAR MEETING Kodiak Island Borough SUBJECT: State Of Alaska Alcohol And Marijuana Control Office, Application For A New Onsite Consumption Endorsement From Three Sisters, LLC (dba: Wildflower), License No. 21069, Premises Address: 158 Alimaq Drive, Kodiak ORIGINATOR: Lina Cruz, Deputy Clerk RECOMMENDATION: Move to direct the Borough Clerk to issue a letter of non protest with conditions to the State Of Alaska Alcohol And Marijuana Control Office for Marijuana Onsite Consumption Endorsement Application (Retail Only) From Three Sisters, LLC (dba: Wildflower), License No. 21069 provided that the licensed facility complies with applicable building and fire codes. Clerk's Note: At the City of Kodiak regular meeting of January 26, the Council directed the City Clerk to issue a letter of non objection with conditions to the Marijuana Control Board for Marijuana Onsite Consumption Endorsement Application (Retail Only) No. 21069 for Three Sisters, LLC DBA Wildflower provided that the licensed facilities for marijuana onsite consumption complies with Title 14 of the Building and Construction City Code. DISCUSSION: On December 27, 2022, the Clerk's Office received notification regarding the attached Onsite Consumption Endorsement for Three Sisters, LLC (dba Wildflower). To protest the approval of this application, pursuant to 3 AAC 306.060, KIB must furnish the AMCO director and the applicant with a clear and concise written statement of reasons for the protest within 60 days of the date of the notice (by February 27, 2023) and provide AMCO proof of service of the protest upon the applicant. The Clerk's Office followed KIBC 5.02.040 and processed the attached application. The Clerk's Office checked with the different Borough Department Directors including the Building Official, Fire Marshal, and local law enforcement to determine if there was an interest which can be protested with the approval of the said Onsite Consumption Endorsement. The following feedback were returned as a result of the investigation (see attachments to this packet). • Assessing Department - non-protest • Borough Manager's Office - non-protest • Building Official - protest for building code reasons* • Community Development Department - non-protest • Engineering and Facilities Department - non-protest • Finance Department - non-protest • Fire Marshal - non-protest* *The Building Official, when it comes to Commercial buildings, is directed to enforce the provisions and regulations of the current International Building Code. *The Kodiak Fire Marshall noted if the airstream trailer is going to be used as a permanent structure, it will have to meet Building and Fire Code requirements. Notices of public hearing were advertised on February 8 and February 15, 2023. Thirty -five (35) public hearing notices were sent out on January 26, 2023, and any notices returned will be provided to the Assembly at the meeting. AGENDA ITEM #10.A. State Of Alaska Alcohol And Marijuana Control Office, Application For A ...Page 16 of 123 KODIAK ISLAND BOROUGH STAFF REPORT FEBRUARY 16, 2023 ASSEMBLY REGULAR MEETING Kodiak Island Borough Under KIBC 5.02.005 the Borough is the local regulatory authority for review of license applications in areas of the Borough outside of cities. The Borough is authorized to provide comments on applications within a City. Because this application is within the City of Kodiak the Borough may provide comments. Based upon the responses from agencies notified, it is recommended that the Borough provide comments concurring with the position of the City of Kodiak regarding compliance with applicable building and fire codes and expressing a non-protest so long as applicable building and fire codes are followed. ALTERNATIVES: 1. Move to protest with conditions 2. Move to voice non protest FISCAL IMPACT: OTHER INFORMATION: Kodiak Island Borough Code 5.02.040 New license and transfer procedure. A. 1. The clerk shall investigate to determine if the borough has an interest which can be protected by protesting the approval of the application for transfer or issuance of a new marijuana business license; 2. The clerk shall check with the State Troopers on the number of trouble reports at the place of business; 3. The clerk shall duly advertise and place the matter of the application upon the agenda for the next meeting of the assembly in order that citizens may express their desires as to whether or not the assembly should approve or protest the transfer or issuance of the marijuana business license; and 4. The notice of intent to establish a new marijuana business license or transfer of location of an existing license shall be mailed to each landowner within 1,500 feet of the proposed location by the clerk. A transfer from one person to another of a marijuana business license, even if the location stays the same, shall be considered a request for a new marijuana business lice nse by the Kodiak Island Borough. The applicant shall pay fees based on the adopted schedule of fees. B. The assembly, after public hearing, shall determine by motion if a protest to the application is to be lodged with the Alaska Marijuana Control Board. If a protest is lodged, the manager and attorney are authorized to use any document or evidence necessary to effectively advance the position of the borough at any hearing before the Alaska Marijuana Control Board. AGENDA ITEM #10.A. State Of Alaska Alcohol And Marijuana Control Office, Application For A ...Page 17 of 123 From:Seema Garoutte To:Lina Cruz Subject:RE: Wildflower Onsite Consumption Endorsement - LGs Notice and OCE Application Date:Thursday, January 12, 2023 9:32:46 AM Attachments:image001.png image002.gif The Assessors Office has no interest in protesting the Wildflower application. We have both a Personal property and real account for this property. The Community Development Department has an inspection scheduled for 2:30 pm this afternoon and will not be able to meet your noon deadline. We will get the information over to you shortly after that. Thanks, Seema Garoutte Assessor Interim Community Development Director 710 Mill Bay Road Kodiak, AK. 99615 907-486-9350 From: Lina Cruz <lcruz@kodiakak.us> Sent: Thursday, January 12, 2023 9:46 AM To: Dave Conrad <dconrad@kodiakak.us>; Seema Garoutte <sgaroutte@kodiakak.us>; Dorner, Frank <fdorner@city.kodiak.ak.us> Cc: Clerks <Clerks@kodiakak.us> Subject: FW: Wildflower Onsite Consumption Endorsement - LGs Notice and OCE Application Good morning, As a reminder, the Clerk’s Office still needs a Protest or non-protest interest email response from you that was due January 11, 2023. Please review the attached documents and indicate via email by Noon today if your department has or has no interest which can be protected by protesting the NEW Onsite Consumption Endorsement application submitted by Wildflower with supporting statement. If I do not hear from you I will assume there is no protest and move forward. Please let me know if you have any questions. Thank you, AGENDA ITEM #10.A. State Of Alaska Alcohol And Marijuana Control Office, Application For A ...Page 18 of 123 From:Hansen, Ted To:Lina Cruz Subject:RE: Wildflower Onsite Consumption Endorsement - LGs Notice and OCE Application Date:Wednesday, January 4, 2023 4:34:05 PM Attachments:image001.gif Lina, Based on the information provided Building Safety would protest the application for building code reasons. Ted Hansen, CBO Building Official Department of Building Safety City of Kodiak / Kodiak Island Borough thansen@city.kodiak.ak.us 907-486-8072 or 907-486-8070 710 Mill Bay Road, Room 208 Kodiak, Alaska 99615 From: Lina Cruz <lcruz@kodiakak.us> Sent: Wednesday, January 4, 2023 12:28 PM To: David Conrad <dconrad@kodiakak.us>; Dora Cross <dcross@kodiakak.us>; Seema Garoutte <sgaroutte@kodiakak.us>; Hansen, Ted <thansen@city.kodiak.ak.us> Cc: Clerks <Clerks@kodiakak.us> Subject: Wildflower Onsite Consumption Endorsement - LGs Notice and OCE Application EXTERNAL EMAIL: ******* If sender is unknown or email is unexpected, do not click on attachments/links.*******. Good afternoon, The Alcohol & Marijuana Control Office (AMCO) has notified the Clerk’s Office of a NEW Onsite Consumption Endorsement application by Three Sisters, LLC, doing business as Wildflower. The establishment is located at 158 Alimaq Drive. Please review the attached and indicate via email if your department has or has no interest which can be protected by protesting the application submitted by Three Sisters, LLC, doing business as Wildflower with supporting email statement. The licensee already has a retail store at the location, they are wanting to add an onsite consumption area. Protest or non-protest interest email responses need to be sent to the Clerk’s Office by January 11, 2023. The Clerk’s Office obtained an Attorney’s opinion pertaining to this as there is lack of AGENDA ITEM #10.A. State Of Alaska Alcohol And Marijuana Control Office, Application For A ...Page 19 of 123 From:Hansen, Ted To:Lina Cruz Subject:FW: Wildflower Onsite Consumption Date:Wednesday, January 25, 2023 5:08:38 PM Lina, This is what was sent to City Manager and City Clerk. Ted Hansen, CBO Building Official Department of Building Safety City of Kodiak / Kodiak Island Borough thansen@city.kodiak.ak.us 907-486-8072 or 907-486-8070 710 Mill Bay Road, Room 208 Kodiak, Alaska 99615 From: Hansen, Ted Sent: Wednesday, January 18, 2023 11:41 AM To: Tvenge, Mike <mtvenge@city.kodiak.ak.us>; Dorner, Frank <fdorner@city.kodiak.ak.us> Cc: Shuravloff-Nelson, Michelle <mshuravloff-nelson@city.kodiak.ak.us> Subject: Wildflower Onsite Consumption Mike, I was asked to provide more detail for the objection of an Airstream trailer being used as a structure for onsite consumption of Marijuana products at Wildflower. An Airstream trailer is not constructed to the currently adopted building code of the State of Alaska. The 2021 International Building Code which is enforced in the City of Kodiak. An Airstream trailer is constructed to a Department of Transportation standard for being towed on the highway. An Airstream trailer is intended to be used for short periods as a living abode. It would be questionable that the live floor load design of an Airstream trailer met the requirements of the 2021 IBC for a Business occupancy of 100 pounds per square foot live load. As that is the occupancy the 2021 IBC would classify the small structure as. The means of egress for an Airstream trailer would not comply with the minimum width for a door in the 2021 IBC of 32” clear width. AGENDA ITEM #10.A. State Of Alaska Alcohol And Marijuana Control Office, Application For A ...Page 20 of 123 The door latching system on an Airstream trailer does not comply with the hardware requirements of the 2021 IBC for a means of egress doors. The toilet room in an Airstream trailer does not comply with the requirements for an accessible restroom in the 2021 IBC. It is questionable that the ceiling height of the Airstream trailer complies with the minimum required of 7’6” in the 2021 IBC. In closing the Airstream is designed as a temporary recreational structure for a family not a commercial structure and should not be allowed to be used as a commercial structure. Ted Hansen, CBO Building Official Department of Building Safety City of Kodiak / Kodiak Island Borough thansen@city.kodiak.ak.us 907-486-8072 or 907-486-8070 710 Mill Bay Road, Room 208 Kodiak, Alaska 99615 AGENDA ITEM #10.A. State Of Alaska Alcohol And Marijuana Control Office, Application For A ...Page 21 of 123 From:Seema Garoutte To:Lina Cruz Cc:Clerks Subject:RE: Wildflower Onsite Consumption Endorsement - LGs Notice and OCE Application Date:Thursday, January 12, 2023 4:43:02 PM Attachments:image001.png image002.gif Community Development has no interest in protesting the application by Three Sisters LLC, dba Wildflower. Seema Garoutte Assessor Interim Community Development Director 710 Mill Bay Road Kodiak, AK. 99615 907-486-9350 From: Lina Cruz <lcruz@kodiakak.us> Sent: Thursday, January 12, 2023 8:46 AM To: Dave Conrad <dconrad@kodiakak.us>; Seema Garoutte <sgaroutte@kodiakak.us>; Dorner, Frank <fdorner@city.kodiak.ak.us> Cc: Clerks <Clerks@kodiakak.us> Subject: FW: Wildflower Onsite Consumption Endorsement - LGs Notice and OCE Application Good morning, As a reminder, the Clerk’s Office still needs a Protest or non-protest interest email response from you that was due January 11, 2023. Please review the attached documents and indicate via email by Noon today if your department has or has no interest which can be protected by protesting the NEW Onsite Consumption Endorsement application submitted by Wildflower with supporting statement. If I do not hear from you I will assume there is no protest and move forward. Please let me know if you have any questions. Thank you, AGENDA ITEM #10.A. State Of Alaska Alcohol And Marijuana Control Office, Application For A ...Page 22 of 123 From:Dave Conrad To:Lina Cruz; Seema Garoutte; Dorner, Frank Cc:Clerks Subject:RE: Wildflower Onsite Consumption Endorsement - LGs Notice and OCE Application Date:Thursday, January 12, 2023 11:30:53 AM Attachments:image001.gif The Kodiak Island Borough Engineering and Facilities Department has no interest in protesting this current request by the applicant. From: Lina Cruz <lcruz@kodiakak.us> Sent: Thursday, January 12, 2023 8:46 AM To: Dave Conrad <dconrad@kodiakak.us>; Seema Garoutte <sgaroutte@kodiakak.us>; Dorner, Frank <fdorner@city.kodiak.ak.us> Cc: Clerks <Clerks@kodiakak.us> Subject: FW: Wildflower Onsite Consumption Endorsement - LGs Notice and OCE Application Good morning, As a reminder, the Clerk’s Office still needs a Protest or non-protest interest email response from you that was due January 11, 2023. Please review the attached documents and indicate via email by Noon today if your department has or has no interest which can be protected by protesting the NEW Onsite Consumption Endorsement application submitted by Wildflower with supporting statement. If I do not hear from you I will assume there is no protest and move forward. Please let me know if you have any questions. Thank you, Lina Cruz, Deputy Clerk Office of the Borough Clerk 710 Mill Bay Road, Room 234 Kodiak, AK 99615 (907) 486-9311 (907) 486-9391 Faxlcruz@kodiakak.us PUBLIC RECORDS LAW DISCLOSURE: This e-mail and responses to this email are subject to provisions of the Alaska Statutes and may be made available to the public upon request. From: Lina Cruz <lcruz@kodiakak.us> Sent: Wednesday, January 4, 2023 12:28 PM To: Dave Conrad <dconrad@kodiakak.us>; Dora Cross <dcross@kodiakak.us>; Seema Garoutte <sgaroutte@kodiakak.us>; Hansen, Ted <thansen@city.kodiak.ak.us> AGENDA ITEM #10.A. State Of Alaska Alcohol And Marijuana Control Office, Application For A ...Page 23 of 123 From:Dora Cross To:Lina Cruz Cc:Clerks Subject:RE: Wildflower Onsite Consumption Endorsement - LGs Notice and OCE Application Date:Wednesday, January 4, 2023 6:53:53 PM Attachments:image001.png image002.gif Finance has no interest that can be protected by protesting. Dora Cross Finance Director Kodiak Island Borough 710 Mill Bay Road Kodiak, AK 99615 907.486.9320 PUBLIC RECORDS DISCLOSURE: This email and responses to this email are subject to provisions of the Alaska Statutes and may be made available to the public upon request. From: Lina Cruz <lcruz@kodiakak.us> Sent: Wednesday, January 4, 2023 12:28 PM To: Dave Conrad <dconrad@kodiakak.us>; Dora Cross <dcross@kodiakak.us>; Seema Garoutte <sgaroutte@kodiakak.us>; Hansen, Ted <thansen@city.kodiak.ak.us> Cc: Clerks <Clerks@kodiakak.us> Subject: Wildflower Onsite Consumption Endorsement - LGs Notice and OCE Application Good afternoon, The Alcohol & Marijuana Control Office (AMCO) has notified the Clerk’s Office of a NEW Onsite Consumption Endorsement application by Three Sisters, LLC, doing business as Wildflower. The establishment is located at 158 Alimaq Drive. Please review the attached and indicate via email if your department has or has no interest which can be protected by protesting the application submitted by Three Sisters, LLC, doing business as Wildflower with supporting email statement. The licensee already has a retail store at the location, they are wanting to add an onsite consumption area. Protest or non-protest interest email responses need to be sent to the Clerk’s Office by January 11, 2023. The Clerk’s Office obtained an Attorney’s opinion pertaining to this as there is lack of clarity about procedure on how to process the application. See attached. AGENDA ITEM #10.A. State Of Alaska Alcohol And Marijuana Control Office, Application For A ...Page 24 of 123 From:Dorner, Frank To:Lina Cruz Cc:Tvenge, Mike Subject:RE: Wildflower Onsite Consumption Endorsement - LGs Notice and OCE Application Date:Thursday, January 12, 2023 1:26:47 PM Attachments:image001.png image002.gif Good Afternoon, The Kodiak Fire Marshal’s office has no interest in protesting this application at this time, but would like further clarification as the process advances. The Airstream trailer purposed in this application is going to be used as a permanent structure therefore it will have to meet Building and Fire code requirements. The submitted plans do not have enough detail to determine if the trailer meets the code requirements as is or if planed modifications are in place to meet the code. Frank W Dorner Fire Chief Kodiak Fire Dept. 219 Lower Mill Bay Rd. Kodiak, AK 99615 (907) 486-8040 business (907) 486-8048 fax b Messages to and from this e-mail address may be available to the public under Kodiak City Code provisions and Alaska State Statutes. From: Lina Cruz <lcruz@kodiakak.us> Sent: Thursday, January 12, 2023 8:46 AM To: David Conrad <dconrad@kodiakak.us>; Seema Garoutte <sgaroutte@kodiakak.us>; Dorner, Frank <fdorner@city.kodiak.ak.us> Cc: Clerks <Clerks@kodiakak.us> Subject: FW: Wildflower Onsite Consumption Endorsement - LGs Notice and OCE Application EXTERNAL EMAIL: ******* If sender is unknown or email is unexpected, do not click on attachments/links.*******. AGENDA ITEM #10.A. State Of Alaska Alcohol And Marijuana Control Office, Application For A ...Page 25 of 123 From:Cornelius, Elizabeth R. To:Lina Cruz Subject:FW: City of Kodiak Police Department Trouble Reports for Wildflower Onsite Consumption Endorsement - LGs Notice and OCE Application Date:Tuesday, January 17, 2023 6:56:01 AM Attachments:image001.gif Good morning Lina, we are showing no violations for the 158 Alimaq Drive Wild Flour address. Thank you, PSD Sgt. Elly Cornelius Kodiak Police Department 2160 Mill Bay Road Kodiak, AK 99615 907-486-8000 ext. #1 907-486-8909 Fax Striving for excellence- Serving the Community From: Lyons, Olivia <olyons@city.kodiak.ak.us> Sent: Friday, January 13, 2023 5:18 AM To: Cornelius, Elizabeth R. <ecornelius@city.kodiak.ak.us>; Sortor, Chase <csortor@city.kodiak.ak.us> Subject: RE: City of Kodiak Police Department Trouble Reports for Wildflower Onsite Consumption Endorsement - LGs Notice and OCE Application Good Morning Elly -- It is no problem at all, I’m happy to be of assistance. There are no incidences to report regarding the business in association with the criteria given. Best, Olivia Lyons From: Cornelius, Elizabeth R. <ecornelius@city.kodiak.ak.us> Sent: Thursday, January 12, 2023 3:45 PM To: Sortor, Chase <csortor@city.kodiak.ak.us>; Lyons, Olivia <olyons@city.kodiak.ak.us> Subject: FW: City of Kodiak Police Department Trouble Reports for Wildflower Onsite Consumption Endorsement - LGs Notice and OCE Application Thank you very much for your help on these! AGENDA ITEM #10.A. State Of Alaska Alcohol And Marijuana Control Office, Application For A ...Page 26 of 123 Kodiak Island Borough OFFICE of the CLERK 710 Mill Bay Road Kodiak, Alaska 99615 Phone (907) 486-9310 Fax (907) 486-9391 E-mail: clerks@kodiakak.us NOTICE OF PUBLIC HEARING For A NEW Onsite Consumption Endorsement Application A public hearing will be held on Thursday, February 16, 2023 at 6:30 p.m. in the Borough Assembly Chambers, 710 Mill Bay Road, Kodiak, Alaska. The Kodiak Island Borough Assembly will hear public comments regarding Wildflower’s NEW Onsite Consumption Endorsement application. Applicant Information: Three Sisters, LLC, dba Wildflower License Number: 21069 158 Alimaq Drive License Type: Onsite Consumption Endorsement Kodiak, Alaska 99615 Phone Number: (907) 942-5618 If you do not wish to testify verbally, you may provide comments favoring or opposing via email at clerks@kodiakak.us. Written comments must be received by the Clerk’s Office no later than noon on the day of the public hearing. You may also hand deliver this form to the Borough receptionist at 710 Mill Bay Rd, Kodiak, AK 99615. Name: Mailing Address: Comments: Kodiak Island Borough Code 5.02.040 New license and transfer procedure. A. 1. The clerk shall investigate to determine if the borough has an interest which can be protected by protesting the approval of the application for transfer or issuance of a new marijuana business license; 2. The clerk shall check with the State Troopers on the number of trouble reports at the place of business; 3. The clerk shall duly advertise and place the matter of the application upon the agenda for the next meeting of the assembly in order that citizens may express their desires as to whether or not the assembly should approve or protest the transfer or issuance of the marijuana business license; and 4. The notice of intent to establish a new marijuana business license or transfer of location of an existing license shall be ma iled to each landowner within 1,500 feet of the proposed location by the clerk. A transfer from one person to another of a marijuana business license, even if the location stays the same, shall be considered a request for a new marijuana business license by the Kodiak Island Borough. The applicant shall pay fees based on the adopted schedule of fees. B. The assembly, after public hearing, shall determine by motion if a protest to the application is to be lodged with the Alaska Marijuana Control Board. If a protest is lodged, the manager and attorney are authorized to use any document or evide nce necessary to effectively advance the position of the borough at any hearing before the Alaska Marijuana Control Board. [Ord. FY2017-27 §2, 2017]. AGENDA ITEM #10.A. State Of Alaska Alcohol And Marijuana Control Office, Application For A ...Page 27 of 123 101 412414 416410 412 411 413 415510512514516 213211215518520522524 610 612175 197 711621619617 613 611510512610612614 616618 7107127147167181414 14221424 14211423142514131415141714191423142514271429210214310410419515 517 521417 415413302 304 315313215211115111209 119146111111401403405402415410407414416418422421417419512514516511515517512 510 519 523 62562362161961761561361151521 2 214 511 423419417 510 512 514 516 518 520 522 513511523 610 710712 714 711713710715717719819817813721719717715713 715 713 711 621 619617615613611616614722 206 1021 10141018102010221112 1116 1120 1124 1216 122112231225131513121310 13171317131514071411121912211311131512161321132313251327132913311314131613181210121212141211 1215 12191221122312251110 1112 1114 1116 1118 11111115 12111111 1115 12191212 12181113 14211418 14201411 1412627 715 621 617 531 112114216 218 310 312 314 411 410412 320 322410412 414 416 418420 520 414 412 410 332 330 218 216 210 521 419 325 319 317 236211 215217 324326 309315 318 340 510 320 328 326 324 322 320 308 517 211 203 105 100102104404402110101412 414 420 512612516 612 610 515511 510 414 414 417 416 421 620 616614612610 309220218216212303211 305225223211215217219221201203 11520110310 1 326111403210 122 117413310 410412520 518516514512510411321319317315311310312314316410412414416418320318316314312213 217 219 311315317303424420418416414412410425423421417415306304519517515513511420416414421419410316314 312310417415331323203 113114712 618 710 717 519 427429423419323413415417312411302 412 503615515 614302 302215 415410103102 111202 112 204320316204210WELL 410311211216114212311 315317319322301329 109107514 202 204 208 210 212 214 216 620 627 614 1217121512201213 12111214 1212 11101016916914 910 714 614618712 821 10121010920 916914816 814 810722720 714 716714712719715 713 711 62361961612161014829710910616800 816 300 204 153118411 4131210 1149 514610 51 0 612 512 210 212214200 500 289 211319219217POLICEFIRE STALIBRARY113416 418 227 302 102104202218112206423 918718812 1117 1119 1121 1125 727 504500506508524 202518508314220 301 816818 910 912 914 916 918 9201010 10121014101611101112 1116111811201124 720 722 825813611624 525 225301 323 11010 610 4 199 ALIMAQ D R . transmitter tower/buildings 307 AB194 182 170 158 134 122 110 1412 1418 1410 122012221224 1310131213141316131813201322122212241226 12 2 8 11121114111611181122 111111241126 1128 11 3 2 11 3 4 1136 1130 1210 1248 1016815817819821810 812 814 816 814816818900 811615614616618620 612 613612618620614521609 611 61361530 831 0 31 2 21 4 31 231 6506512 428 42 2 41 4 41 2 41 0 40 2 302 312 210309 307 314 318 31531031130620 3221 225 118 21 0 20 8 10 510 710 910 110 3 11 4 11 211 010 8 222 21 8 21 6 214 212 220 224 226 305303 301 316 314 312 32 1 32 3 31 6 31 8318316 314 308 30 6319 310 30 2 310 426351 811 450 80 0 M i l l B a y R o a d Ko d i a k C o m m u n i t y Po o l 31 4411 215 83112171211 103040TR A 20A 19A-220A 18 171615 14 13A12A11 10 9876 5 43238 36A36B 30 27778 79 CEME T E R Y1615 14 13 12 119A 676665 6261 6059 801341357675 747271 70 69 46TRACT B TRAC T A 6B-1D7B-1A 6A6B-26C 38A 36A7A26252423222120191817 333231 302928 48A22232425262728293031323334353940414243444546 1011 12131415 1617 1 235 123456781314 15161718192021 22 232425 262728 293031323334 353637 21 22 2324 25 26 2728 29 30 3132 3334351A 234 12345A7A 8 & 910 1112131421222324A24B 26A 26B27 28 293033 3425A1219202A13ACITY PARK 16A16 15 16B412A 4 5 6PT 7PT 7& 812435A451A2A 6A 781 171819 91011A 1314 & PT 15 12164A56 9101112 89 10 11 12132345678 9 10 111243 123456789101112 13 14 158 3A3B 8 15A& 16 20 17187A6A 4A-1910111318 17 16 151413127645A 5B-1TR 3TR 2ATS 859727 SHELIKOF ST.TR ATR CTR 4 TR 5 TR 6 N15TRBTRDTRETRACT B - 1 A TRACT A 40A 39A 241N-29CN22 N17AN17 N20B N314342 41 122345126 251416 15A1011A 5A 2045146891545A 353&4 37A 37B N26B11 1098732 TR N-32 A- 122232426 2825 10-A12A 14151617A19 TR C 1 1912 3412534ATR N14 TR N18 32119 1234A5A 7 8910 1A2A3 4A 568 10345 6 7 2627282930313233 211 2311A 10B 98252423 TR A1 30 11121314151617 1516 1718 19B1342567891011 1213 14858687884748495051525354551531525657588765432110110 0 99 98979694939291 908984 81B11 8 11 7 11 6 11 5 111-A11 0 10 9 10 8 10 7 10 6 10 5 10 4 20A 14B13A 17 18 3A 1222120B20A 19 1816 64 87987654321 5 6 7 2928 2726 232421A 2019 18 3A3A12F TR. 920 17B 2-A1 PTN. TR A PTN.USS 55 9 PTN. T R A 6A-1 18A12B 27 A4A4B5A-2A 5A-1A TR 15TR N28TR 16 A TR P16 B TR 18A1312 TR N-25ATR N-37ATR N-3 8 A 18171514 13 11A 10 983A 23C 6 78A PARCEL 193231 302917A17B17A1 2 1A 68 15C 12H PTN. 15 12APTN. 17 PTN. TR A1A 2A87616A151413121110 1A2A3456 7 & 891012345A 1A23456789 4567 812345 681011121311 9A-39A-211B 11A9C 9A-16 & 77-A9-A TR 9ALOT B LOT DTRACT D-1BTRAC T D-33A-281A 2319A-1A LOT 2LOT 1 TRACT B - 234A678 TRACT F 433576PTN 66A-26A-1 1A2 13A 3B 4 4A-11A3A 1 & 1 0 7CITY CITY PTN. 4,5,6 1A1B 3A-113D13A 1820PTN US S 2 5 3 8 B LO T C TR A 564 TR N-32B-121 5A 4 118-10761-412-161-34&55-7 10 1314 1212E1513C 1362B 2C 2A 1 1922217 35A34A 2928A 27A17A 34B1A 31A 21 & 2220A18 & 19A3223B23A23D23CKODIAK T W N S T BK 20 LT 1 TIDELANDTR 1APT. OF US S 1086 PT. O F U S S 1 0 8 6 LAFOLL E T T E E S T A T E PT. 24PT. 24PT. 24PT. 23PT. 231B1C PT. 23CEMETERYPT 2 1 4LOT 1A COURTRESEARCHSTRE ET HEMLOCKWILLO W OA K A V E N U E LIGHTFOOT AVENUEISMAIL O V12TH POWELL11TH13TH AVENUEAVEEAST KOUSK O V TRIDENT ALIMAQ DR I V E WAYWEST HI LL C R E ST S T R E E T CEDARSTREETCAROLYNWIL S O N STREET ERSKINE AVENUEEGAN WAY M A R I N E K A S H E V A R O F F STREETAV E N U E EAST MARI NE WA Y WEST W A YSTREETYUKONEASTSTREET FULP DRIVESTELL A R WA Y COPE S T R E E T STREET DRIVEREZANOFALDER L AN EWEST HILLCREST STREETWAYNATALIALOWERREZANOF C E N T E R HIGH A V E N U E THORSHEIMSTREETBAYMILLROADWILLOW CIR.MILLBAYROADROADBAYDRIVE A V E N U E MILLERSKINEAVENUECHILDS DR.THIRD AV.MISSIO N ROAD EAST WAY MARINE TAGURA ROAD SARGENT DRIVE EAST MARINEWAY MISSION ROAD EAST M A RI N E W A Y EAST TAG URA R OAD STELL A R WAY5THAV EN U ESO U TH WOLKOFF L A N E W O L K O F F LANE FATHER HERMAN STREE T WEST K OUS K OV STR E ET AVENUESPRUCEYANOV S K Y SHELI K O F JA C K HI N K EL W A Y WEST REZAN OF DRIVE FRED ZHAROFF MEMOR IA L BR IDG EDOG SALMON BAY ROADWEST EASTHILLCREST Public Hearing Notice µ Applicant: Three Sisters, LLCApplicant Address: 158 Alimaq Drive 0 2,500 5,0001,250 Feet This map is provided for informational purposes only and is not intended for any legal representations. https://www.kodiakak.us (907) 486-9336 Kodiak Island Borough GIS Legend Subject Parcel Notification Parcels The notification are is the area within 1,500 feet of application. All parcels and portions of parcels within the notification are will receive notice of public hearing. AGENDA ITEM #10.A. State Of Alaska Alcohol And Marijuana Control Office, Application For A ...Page 28 of 123 FIRST_NAME LAST_NAME STREET_NUMBER STREET_NAME MAIL_LINE_1 MAIL_CITY STATE MAIL_ZIP 1 AFOGNAK NEAR ISLAND LLC 300 ALIMAQ DR 3909 ARCTIC BLVD STE 400 ANCHORAGE AK 99503 2 ALAGNAK INC 320 CENTER AVE P.O. BOX 1275 KODIAK AK 99615 3 STATE OF ALASKA 416 SARGENT DR 550 W 7TH AVE STE 640 ANCHORAGE AK 99501 4 UNIVERSITY OF ALASKA 118 TRIDENT WAY 910 YUKON DR, #106 FAIRBANKS AK 99775 5 ALASKA STATE BLDG AUTH 204 MARINE WAY P.O. BOX 230329 ANCHORAGE AK 99523 6 AMERICAN LEGION INC 314 CENTER AVE 318 CENTER AVE KODIAK AK 99615 7 CHANNEL SIDE SERVICES, LLC 417 TAGURA RD PO BOX 993 KODIAK AK 99615 8 CITY OF KODIAK 210 MILL BAY RD PO BOX 1397 KODIAK AK 99615 9 CROWN POINT, LLC 158 ALIMAQ DR 2018 MILL BAY RD KODIAK AK 99615 10 MEAGAN DELANEY ETAL C/O NICHOLSON DELANEY 414 SARGENT DR 4215 21ST AVE W. #210 SEATTLE WA 98119 11 ELKS LODGE #1772 102 MARINE WAY PO BOX 846 KODIAK AK 99615 12 HARBOR ENTERPRISES INC 312 MISSION RD P.O. BOX 389 SEWARD AK 99664 13 CECIL HARTMAN 416 SARGENT DR P.O. BOX 1123 KODIAK AK 99615 14 GEORGE A HARTMAN 421 TAGURA RD 412 SARGENT DRIVE KODIAK AK 99615 15 WILLIAM HARTMAN 412 SARGENT DR 412 SARGENT ST KODIAK AK 99615 16 J & D LAND MANAGEMENT, LLC 303 ERSKINE AVE PO BOX 313 KODIAK AK 99615 17 KIHA 182 ALIMAQ DR 3137 MILL BAY RD KODIAK AK 99615 18 KIMURA MOONJA LLC 516 MARINE WAY 1519 YANOVSKY ST KODIAK AK 99615 19 KODIAK ELECTRIC ASSOCIATION 615 SARGENT DR PO BOX 787 KODIAK AK 99615 20 KODIAK ISLAND BOROUGH NHN RESEARCH CT 710 MILL BAY RD KODIAK AK 99615 21 KODIAK REG AQUACULTURE ASSN 197 TRIDENT WAY 104 CENTER AVENUE KODIAK AK 99615 22 KONIAG INC 204 ALIMAQ DR 3800 CENTERPOINT DRIVE SUITE 502 ANCHORAGE AK 99503 23 MARK MAJDIC 412 TAGURA RD P O BOX 993 KODIAK AK 99615 24 NATIVES OF KODIAK INC 215 MISSION RD 215 MISSION RD STE 212 KODIAK AK 99615 25 NEAR ISLAND BUILDING LLC DBA KONIAG INC 194 ALIMAQ DR #2 4300 B ST, STE 444 ANCHORAGE AK 99503 26 DIOCESE OF SITKA AND ALASKA ORTHODOX CHURCH IN AMERICA INC 308 KASHEVAROFF AVE PO BOX 210569 ANCHORAGE AK 99521 27 POLARIS PROPERTIES, LLC 326 CENTER AVE PO BOX 1129 KODIAK AK 99615 28 PORT WILLIAMS LLC 122 ALIMAQ DR PO BOX 13163 TRAPPER CREEK AK 99683 29 SENIOR CITIZENS OF KODIAK 302 ERSKINE AVE 302 ERSKINE AVE KODIAK AK 99615 30 SILVER BAY SEAFOODS, LLC 616 MARINE WAY 208 LAKE STREET SUITE 2E SITKA AK 99835 31 ST. HERMAN'S 510 MISSION RD 414 MISSION RD KODIAK AK 99615 32 TRIDENT SEAFOODS CORP 114 MILL BAY RD 5303 SHILSHOLE AVE NW SEATTLE WA 98107 33 UNITED STATES OF AMERICA USFW/DIVISION OF REALTY 402 CENTER AVE 1011 E. TUDOR RD ANCHORAGE AK 99503 34 WELLS FARGO-DOWNTOWN BRANCH C/O RYAN LLC 202 MARINE WAY PO BOX 2609 CARLSBAD CA 92108 35 PAUL ZIMMER ETAL C/O PAUL ZIMMER, RMO 289 ALIMAQ DR UNIT 2130 BOX 2507 DPO AE AK 09808-2507 35 Notices Mailed AGENDA ITEM #10.A.State Of Alaska Alcohol And Marijuana Control Office, Application For A ...Page 29 of 123 KODIAK ISLAND BOROUGH STAFF REPORT FEBRUARY 16, 2023 ASSEMBLY REGULAR MEETING Kodiak Island Borough SUBJECT: Ordinance FY2023-14 Amending Kodiak Island Borough Code Title 3 Revenue And Finance, Chapter 35 Real Property Tax, Section 3.35.050 Board Of Equalization To Correct Phrasing Pertaining To Docket Numbers ORIGINATOR: Seema Garoutte, Assessor/Interim CDD Director RECOMMENDATION: Move to adopt Ordinance No. FY2023-14. DISCUSSION: There is some confusion between the Assessors Office, the Clerks Office, the Board of Equalization (BOE) members and the public about the numbering for appeals. KIBC 3.35.050E 3 states: 3. Appeal Number. Every appeal shall be assigned a docket number whic h, along with the name of the appellant, shall be read into the record before the hearings on the appeal may commence. At looking at the sentence, it could easily be interpreted that an appeal number would also have a docket number. Assessing only assigns one number to each appeal. Both the public and the BOE members often look for a number referring to a docket. Therefore, the Assessors Office proposes that the words "a docket" be changed to "an appeal," and seeks Assembly approval. The appeal "season" begins March 1, 2023. Thank you ALTERNATIVES: FISCAL IMPACT: None OTHER INFORMATION: AGENDA ITEM #10.B. Ordinance FY2023-14 Amending Kodiak Island Borough Code Title 3 Revenue ...Page 30 of 123 Ordinance No. FY2023-14 Page 1 of 1 KODIAK ISLAND BOROUGH 1 ORDINANCE NO. FY2023-14 2 3 AN ORDINANCE OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH AMENDING 4 KODIAK ISLAND BOROUGH CODE TITLE 3 REVENUE AND FINANCE, CHAPTER 35 REAL 5 PROPERTY TAX, SECTION 3.35.050 BOARD OF EQUALIZATION TO CORRECT PHRASING 6 PERTAINING TO DOCKET NUMBERS 7 8 WHEREAS, the phrasing of KIBC 3.35.050(E)(3) referring to a docket number for an appeal 9 may be confusing to some appellants and also to the Board of Equalization (BOE) members; and 10 11 WHEREAS, the use of an appeal number is sufficient, and eliminating the reference to a docket 12 number will reduce confusion both for the appellants and BOE members during the hearing. 13 14 NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND 15 BOROUGH that: 16 17 Section 1: This ordinance is of a general and permanent nature and shall become a part of the 18 Kodiak Island Borough Code of Ordinances. 19 20 Section 2: That Section 3.35.050(E)(3) of the Kodiak Island Borough Code of Ordinances is 21 amended to read as follow: 22 23 Appeal Number. Every appeal shall be assigned a docket an appeal number which, 24 along with the name of the appellant, shall be read into the record before hearings on 25 the appeal may commence. 26 27 Effective Date: This ordinance takes effect upon adoption. 28 29 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 30 THIS _____ DAY OF_________________, 2023 31 32 KODIAK ISLAND BOROUGH 33 34 ATTEST: 35 ___________________________ 36 Aimee Williams, Mayor ______________________________ 37 Nova M. Javier, MMC, Borough Clerk 38 Introduced by: Manager 39 First reading: 02/02/2023 40 Second reading/public hearing: 02/16/2023 41 42 VOTES: 43 Ayes: 44 Noes: 45 46 47 48 AGENDA ITEM #10.B. Ordinance FY2023-14 Amending Kodiak Island Borough Code Title 3 Revenue ...Page 31 of 123 KODIAK ISLAND BOROUGH STAFF REPORT FEBRUARY 16, 2023 ASSEMBLY REGULAR MEETING Kodiak Island Borough SUBJECT: Approval Of Change Order No. 2 For Contract No. FY2022-09 With CH2M Hill Engineering/Jacobs For Additional Services During Construction For The Leachate Pretreatment Facility Project ORIGINATOR: Jena Hassinger, Environmental Specialist RECOMMENDATION: Move to authorize the Manager to approve Change Order No. 2 for Contract No. FY2022-09 with CH2M Hill Engineering/Jacobs for Additional Services During Construction for the Leachate Pretreatment Facility Project. DISCUSSION: The project for the construction of the Leachate Pretreatment Facility is currently in the early stages. The building supplier Varco Pruden suggested a change in orientation to the frame of the building to the project contractor, Dawson Construction. After considering the changes Dawson Construction asked Jacobs to revise and provide new drawings for approval. The changes were approved with Change Order #3, which provided a reduction in construction costs (-$20,798.40) for Contract FY2022-29 with Dawson Construction. The costs for redesigning and providing new drawings ($9,998.40) were covered by funds allocated for the services during construction under the current contract FY2022-09 with Jacobs (CH2M Hill Engineering). With the additional funds being taken out of the contract we needed to add more to ensure that we can cover the costs for the remaining tasks. Change Order 01 was for an additional $25,000.00 that allowed for Jacobs to continue to provide services during construction of this project which included: special inspections of foundation rebar, review of submittals, participation at work planning meetings, additional support for foundation redesign housekeeping pad/floor drain, process skid geometry modifications, coordination for utilities and drain connection, ongoing submittal reviews, and other support as requested by the Kodiak Island Borough. Change Order 02 is for an additional $181,000.00 that will allow Jacobs to continue providing services during construction which includes: submittal reviews, RFI responses, field orders, review of QC testing, site visits, inspection reports, meetings, control system, electronic records, and other tasks. The average spending rate in 2022 for providing services during construction was approximately $15,000/month. Work during this time included the redesign the building foundation and floor drains, and re-position the housekeeping pads for the contractor’s selected process equipment, special inspections, review of submittals, along with other support. It is not anticipated that the current burn rate will continue during the next phases of this project. This contract is for time and material. ALTERNATIVES: 1. Take no action. 2. Reject the change order. FISCAL IMPACT: AGENDA ITEM #14.A.1. Approval Of Change Order No. 2 For Contract No. FY2022-09 With CH2M Hill...Page 32 of 123 KODIAK ISLAND BOROUGH STAFF REPORT FEBRUARY 16, 2023 ASSEMBLY REGULAR MEETING Kodiak Island Borough Total budget for the construction of the Leachate Pretreatment Facility is $2,888,000. With this change order, the services during construction total is about 16% of the project budget. Even with the higher than anticipated spending rate, the total for services during construc tion is reasonable when looking at project costs. State Revolving Fund loan application for this project has been submitted and the Borough is currently waiting for a response. OTHER INFORMATION: AGENDA ITEM #14.A.1. Approval Of Change Order No. 2 For Contract No. FY2022-09 With CH2M Hill...Page 33 of 123 Revised 09/19 Page 1 of 1 KODIAK ISLAND BOROUGH 710 MILL BAY ROAD KODIAK, ALASKA 99615 CONTRACT CHANGE ORDER Project Name: Project Number: Leachate Treatment Plant Pretreatment Facility 490-712 452.140 19012.4 Contractor: CH2M Hill Engineers, Inc. Contract No.: FY2022-09 Change Order No.: 02 Original Project Budget: $ 0.00 Original Contract: $ 190,500.00 Previous Budget Changes: $ 2,850,000.00 Previous Changes: $ Adjusted Project Budget: $ 2,888,000.00 This Change: $ 181,000.00 To-Date Project Expenses: $ 1,226,071.32 % of Original Contract 95.01% To-Date Project Encumbrances: $ 1,639,119.79 Total Adjusted Contract: $ 396,500.00 Current Remaining Budget: $ 22,808.89 Description of Change Cost The average burn rate in 2022 for providing services during construction was approximately $15,000/month. Work during this time included the redesign the building foundation and floor drains, and re-position the housekeeping pads for the contractor’s selected process equipment, special inspections, review of submittals, along with other support. This current change order should support the next 11 months of work till project completion. Work includes submittal reviews, RFI responses, field orders, review of QC testing, site visits, inspection reports, meetings, control system, electronic records and other tasks. This is time and material, and the rate was based off previous work. $ 181,000.00 The time provided for completion of the contract is (☒ unchanged) (☐increased) (☐decreased) by 0 calendar days. This document shall become an amendment to the contract and all provisions of the contract will apply thereto. Per Borough Code 3.30.100, a change order that does not exceed five percent of the original contract amount or $50,000, whichever is lower, requires approval by the mayor and deputy presiding officer, the mayor and one assembly member in the absence of the deputy presiding office, or the deputy presiding officer and one assembly member in the absence of the mayor. Change orders greater than five percent of approved contract amount or $50,000, whichever is lower, require assembly approval. Accepted By: ______________________________________________________________________________ Date: _________ Contractor’s Representative Recommended: ____________________________ Date: _________ _____________________________ Date: _________ Engineering/Facilities Director Finance Director Approved By: _____________________________ Date: _________ Attest: _________________________ Date: ________ Borough Manager Borough Clerk Mayor and Deputy Presiding Officer Approval (does not exceed five percent of the original contract amount or $50,000, whichever is lower) Approved By: _____________________________ Date: _________ _____________________________ Date: _________ Borough Mayor Deputy Presiding Officer Borough Assembly Approval (greater than five percent of approved contract amount or $50,000, whichever is lower) Approved By: _____________________________ Date: _________ Attest: ________________________ Date: _________ Borough Manager Borough Clerk AGENDA ITEM #14.A.1. Approval Of Change Order No. 2 For Contract No. FY2022-09 With CH2M Hill...Page 34 of 123 Jacobs Engineering Group Inc. 949 E. 36th Avenue Suite 500 Anchorage, AK 99508 United States T +1.907.762.1500 F +1.907.762.1600 www.jacobs.com January 17, 2023 Attn:Jena Hassinger Environmental Specialist Kodiak Island Borough 710 Mill Bay Road Kodiak, AK 99615-6398 Subject: LTP Pretreatment Facility Services During Construction 2023 Dear Jena, This letter proposal is a request for amendment to PO 2022-39 for engineering services during construction of the building, process equipment, and electrical and control systems for the Kodiak Landfill Leachate Treatment Plant (LTP) Pretreatment Facility in 2023. The duration of these services will be approximately 11 months (January 2023 – November 2023). It is expected that the scope of work will include the following: Submittal reviews Responding to Requests for Information (RFI) Field orders with additional technical direction Review of contractor quality control testing Site visits (2) from Anchorage for structural special inspections Site visit (1) from Corvallis for process mechanical startup Inspection reports with recommendations Participation at weekly construction meetings Control system integration Preparation of electronic record drawings Assistance with paperwork for ACWF loan program Our average burn rate in 2022 providing services during construction was approximately $15,000/month. We propose an amendment total to support the full 11-months at this burn rate. We also suggest $16,000 (80 hrs at ~$200/hr) for control system integration by Jacobs’ Don Watson. Requested total amendment is $181,000. We propose to deliver this work on a time and materials basis under the terms and conditions of Jacobs Agreement for Professional Services, Attachment 1. Jacobs will only bill for services required and requested. The cost for these services was prepared using the rate schedule in Attachment 2. Jacobs appreciates the opportunity to continue supporting the Kodiak Island Borough with landfill engineering services. If you have any questions regarding this proposal, please contact Cory Hinds at cory.hinds@jacobs.com or (907) 229-6809. Sincerely, Jacobs Engineering Group Inc. Cory Hinds Project Manager Josh Lawson Manager of Projects Attachment 1 – Agreement for Professional Services Attachment 2 – Rate Schedule AGENDA ITEM #14.A.1. Approval Of Change Order No. 2 For Contract No. FY2022-09 With CH2M Hill...Page 35 of 123 Professional Services Agreement – JEG Page 1 of 3 Revised 04/06/2021 - MEH PROFESSIONAL SERVICES AGREEMENT PROJECT NAME: LTP Pretreatment Facility Services During Construction 2023 PROJECT NUMBER: D3434201 CLIENT: Kodiak Island Borough ADDRESS: 710 Mill Bay Road Kodiak, AK 99615-6398 Client hereby requests and authorizes CH2M HILL Engineers, Inc. (“Jacobs ”) to perform the following Services: SCOPE OF SERVICES: Please see attached Proposal Dated January 17, 2023 Re “LTP Pretreatment Facility Services During Construction 2023”. COMPENSATION to be on a basis of: Per Jacobs’ proposal titled “LTP Pretreatment Facility Services During Construction 2023”, dated January 17, 2023 – Attachment 2 Schedule of Rates. The parties agree to the “Provisions” provided on page 2 of this authorization. Accepted for Kodiak Island Borough Accepted for CH2M HILL Engineers, Inc. By: By: Name: Name: Title: Title: Date: Date: AGENDA ITEM #14.A.1. Approval Of Change Order No. 2 For Contract No. FY2022-09 With CH2M Hill...Page 36 of 123 File: PSA Provisions - JEG Page 2 of 3 Revised 04/06/21 - MEH PROVISIONS 1. AUTHORIZATION TO PROCEED. Signing this Agreement shall be construed as authorization by CLIENT for JACOBS to proceed with the Services, unless otherwise provided for in this Agreement. 2. LABOR COSTS. JACOBS shall be compensated for Labor Costs as stated in JACOBS’ proposal. For time and materials compensation projects, Labor Costs are calculated by multiplying the Hourly Labor Rate for each JACOBS’ employee working on the CLIENT’s Project by the number of hours actually worked by each of JACOBS’ employees on CLIENT's Project. In the event JACOBS’ compensation is calculated by reference to a Labor Cost Multiplier, the Hourly Labor Rate for each JACOBS’ employee working on the CLIENT’s Project shall be determined by multiplying the Labor Cost Multiplier by each employee’s non-overtime, burdened compensation on an hourly basis. 3. OUTSIDE SERVICES, SUBCONTRACTS, AND DIRECT EXPENSES. When services are performed on a cost reimbursement basis, a markup of ten (10) percent will be applied to Outside Services, Subcontracts, and Direct Expenses. For the purpose of this Agreement, Direct Expenses are defined to include those necessary costs and charges incurred for the Project including, but not limited to: (1) the direct costs of transportation, meals, lodging, shipping, equipment, materials, and supplies; (2) JACOBSs’ current standard rate charges for direct use of JACOBS’ vehicles, laboratory test and analysis, and field equipment; and (3) JACOBS’ standard project charges for computing systems, and health and safety requirements of OSHA. 4. COST ESTIMATES. Any cost estimates provided by JACOBS will be on a basis of experience and judgment. Since JACOBS has no control over market conditions or bidding procedures, JACOBS does not warrant that bids or ultimate construction costs will not vary from these cost estimates. 5. PROFESSIONAL STANDARDS. JACOBS shall be responsible, to the level of competency presently maintained by other practicing professionals in the same type of work in CLIENT's community, for the professional and technical soundness, accuracy, and adequacy of all design, drawings, specifications, and other work and materials furnished under this Agreement. If after completion of the Services the CLIENT can demonstrate that the Services hereunder fail to conform to such standards, JACOBS will reperform the deficient Services at no cost to the CLIENT, and JACOBS shall have no liability for repair or replacement, construction rework or other costs. JACOBS makes no warranty, expressed or implied. 6. ADDITIONAL SERVICES. Services in addition to those specified in Scope of Services will be provided by JACOBS if authorized in writing or otherwise confirmed by CLIENT. Additional services will be paid for by CLIENT as indicated in any Letter of Proposal, Task Authorization, or such other document as deemed appropriate by CLIENT and JACOBS. In the absence of an express agreement about compensation, JACOBS shall be entitled to an equitable adjustment to its compensation for performing such additional services. 7. SALES TAX. In addition to any other sums or amounts required to be paid by CLIENT to JACOBS pursuant to this Agreement, CLIENT must also pay to JACOBS the amount of any applicable sales, use, excise or other tax with respect thereto (other than any general income tax payable by JACOBS with respect thereto) as the same may be levied, imposed or assessed by any federal, state, county or municipal government entity or agency. 8. LIMITATION OF LIABILITY. The total aggregate liability of JACOBS arising out of the performance or breach of this Agreement shall not exceed the compensation paid to JACOBS under this Agreement. Notwithstanding any other provision of this Agreement, JACOBS shall have no liability to the CLIENT for contingent, consequential, or other indirect damages including, without limitation, damages for loss of use, revenue or profit; operating costs and facility downtime, however the same may be caused. The limitations and exclusions of liability set forth in this Article shall apply regardless of the fault, breach of contract, tort (including negligence), strict liability or otherwise of JACOBS, its employees, or subconsultants. 9. DISPUTE RESOLUTION. All disputes arising out of this Agreement shall be mediated by the parties within a reasonable time after the first request for mediation, prior to either party filing a suit in a court of law, provided, however, that neither party shall be obligated to mediate prior to requesting injunctive relief. 10. ASSIGNMENT TO RELATED ENTITY. Notwithstanding anything in this Agreement to the contrary, in the event JACOBS is not qualified and licensed in the relevant jurisdiction to provide any Services required hereunder, JACOBS may, without the consent of any other party, assign all or any part of its obligation to provide such Services to an entity related to JACOBS which is qualified and licensed to provide such Services in the jurisdiction involved and which is contractually bound to JACOBS to provide such Services. 11. PAYMENT TO JACOBS / INTEREST ON PAST-DUE AMOUNTS. Monthly invoices will be issued by JACOBS for all Services performed under the terms of this Agreement. Invoices are due and payable net 15 days. CLIENT agrees to pay interest at the rate of 1½% per month on all past-due amounts, unless not permitted by law. Any interest charged or collected in excess of the highest legal rate will be applied to the principal amount owing to JACOBS, and if such interest exceeds the principal balance of CLIENT’s indebtedness to JACOBS, will be returned to CLIENT. 12. TERMINATION FOR NON-PAYMENT OF FEES. Without limiting any other remedy that may be available, JACOBS may stop work or terminate this Agreement if CLIENT has not cured a payment default within 7 days after receipt of written notice from JACOBS. Any failure to make a payment within the time required in Article 12 above shall constitute a payment default. Notice by e-mail or fax, followed by overnight courier, shall meet this notice requirement. JACOBS’ right to stop work or terminate this Agreement shall not be waived by JACOBS’ continued performance during any period of investigation by JACOBS to determine the reasons for CLIENT’s nonpayment. 13. LEGAL EXPENSES. In the event legal action is brought by JACOBS to enforce any of the obligations hereunder or arising out of any dispute concerning the terms and conditions hereby created, CLIENT shall pay JACOBS reasonable amounts for fees, costs and expenses as may be set by the court. 14. CONSTRUCTION PHASE SERVICES. If this Agreement includes the furnishing of any Services during the construction phase of the project, the following terms will apply: (a) If JACOBS is called upon to observe the work of CLIENT’s construction contractor(s) for the detection of defects or deficiencies in such work, JACOBS will not bear any responsibility or liability for such defects or deficiencies or for the failure to so detect. JACOBS shall not make inspections or reviews of the safety programs or procedures of the construction contractor(s), and shall not review their work for the purpose of ensuring their compliance with safety standards. (b) If JACOBS is called upon to review submittals from construction contractors, JACOBS shall review and approve or take other appropriate action upon construction contractor(s)’ submittals such as shop drawings, product data and samples, but only for the limited purpose of checking for conformance with information given and the design concept expressed in the contract documents. JACOBS’ action shall be taken with such reasonable promptness as to cause no delay in the work while allowing sufficient time in JACOBS’ professional judgment to permit adequate review. Review of such submittals will not be conducted for the purpose of determining the accuracy and completeness of other details such as dimensions and quantities. (c) JACOBS shall not assume any responsibility or liability for performance of the construction services, or for the safety of persons and property during construction, or for compliance with federal, state and local statutes, rules, regulations and codes applicable to the conduct of the construction services. JACOBS shall have no influence over the construction means, methods, techniques, sequences or procedures. Construction safety shall remain the sole responsibility of the construction contractor(s). (d) All contracts between CLIENT and its construction contractor(s) shall contain broad form indemnity and insurance clauses in favor of CLIENT and JACOBS, in a form satisfactory to JACOBS. 15. SEVERABILITY. In case any one or more of the provisions contained in this Agreement shall be held illegal, the enforceability of the remaining provisions contained herein shall not be impaired thereby. 16. FORCE MAJEURE. Any delays in or failure of performance by JACOBS shall not constitute breach hereunder if and to the extent such delays or failures of performance are caused by occurrences beyond the reasonable control of JACOBS. In the event that any event of force majeure as herein defined occurs, JACOBS shall be entitled to a reasonable extension of time for performance of its Services under this AGENDA ITEM #14.A.1. Approval Of Change Order No. 2 For Contract No. FY2022-09 With CH2M Hill...Page 37 of 123 File: PSA Provisions - JEG Page 3 of 3 Revised 04/06/21 - MEH Agreement. 17. ELECTRONIC MEDIA. (a) As a component of the services provided under this Agreement, JACOBS may deliver electronic copies of certain documents or data (the "Electronic Files") in addition to printed copies (the "Hard Copies") for the convenience of CLIENT. CLIENT and its consultants, contractors and subcontractors may only rely on the Hard Copies furnished by JACOBS to CLIENT. If there is any discrepancy between any Electronic File and the corresponding Hard Copy, the Hard Copy controls. (b) CLIENT acknowledges that Electronic Files can be altered or modified without JACOBS’ authorization, can become corrupted and that errors can occur in the transmission of such Electronic Files. 18. THIRD PARTY BENEFICIARIES. . The parties entered into this Agreement for the sole benefit of the parties. Nothing expressed or implied in this Agreement gives or shall be construed to give rights or benefits to any person other than CLIENT and JACOBS. This Agreement has no third-party beneficiaries. AGENDA ITEM #14.A.1. Approval Of Change Order No. 2 For Contract No. FY2022-09 With CH2M Hill...Page 38 of 123 Attachment 2 – Jacobs Rate Schedule 2023 2023 Hourly Rate Labor Category/Description 204 Principal Engineer/Scientist/Specialist 200 Senior Engineer/Scientist/Specialist 177 Associate Engineer/Scientist/Specialist 138 Staff Engineer/Scientist/Specialist 110 Technician III 105 Technician II 100 Technician I 83 Office/Administration/Accounting Note: rates are subject to an annual escalation. AGENDA ITEM #14.A.1. Approval Of Change Order No. 2 For Contract No. FY2022-09 With CH2M Hill...Page 39 of 123 KODIAK ISLAND BOROUGH STAFF REPORT FEBRUARY 16, 2023 ASSEMBLY REGULAR MEETING Kodiak Island Borough SUBJECT: Contract No. FY2023-37 Kodiak High School Roof Repairs With Rain Proof Roofing of Anchorage ORIGINATOR: Dave Conrad, Interim Borough Manager RECOMMENDATION: Move to authorize the Manager to execute Contract No. FY2023-37 Kodiak High School Roof Repairs with Rain Proof Roofing in the amount of $235,000. DISCUSSION: Engineering and Facilities (EF) received notice from the School District about a high school roof leak. EF reached out to the contractor who originally installed the roof to see if this work would be covered by warranty. After an investigation by the manufacturer's representative for Carlisle, Rain Proof Roofing determined the cause of the leak is physical damage and would not be covered under the warranty of the original installation. The damages include slices through the membrane of this roof discovered after the final acceptance inspections. This work is intended to be contracted as a sole source to the installer of the roof, Rain Proof Roofing. This is to ensure that the manufacturer's long term warranty remains intact. If the Borough were to choose a non-certified roofing contractor, the 20 year warranty would be rendered null and void per the warranty language. ALTERNATIVES: 1. Take no action. 2. Go out to bid for the repair work and void the warranty. FISCAL IMPACT: Cost is estimated to be $235,000, EF plans to request the funding be designated from the current General Fund Contingency in this current fiscal years budget. These funds will be dedicated to this specific Capital Project. Staff has chosen to not include a contingency to this proposal however a cost change may be needed when the roof assembly is exposed during the repair sequence. OTHER INFORMATION: Although discovered in the fall of 2022, the warranty contractor could not guarantee material delivery or the timeframe to complete the work. It is estimated currently at 1000 square feet of membrane and substrate will require replacement. All composite materials require removal including the thermal foam insulation and will be stripped and dried prior to the repair. This repair is weather contingent. AGENDA ITEM #14.A.2. Contract No. FY2023-37 Kodiak High School Roof Repairs With Rain Proof R...Page 40 of 123 July 28, 2022 Mr. Matt Gandel Via Email; mgandel@kodiakak.us Kodiak Schools 722 Mill Bay Road Kodiak, AK, 99615 RE: Kodiak High School Addition and Renovation 722 Mill Bay Road Kodiak, AK, 99615 CMD#1135553 Dear Mr. Matt Gandel: I am writing to confirm the results of Carlisle’s visit completed on this roof project. The investigation was completed on Thursday, July 14th 2022. In attendance was Rainproof Roofing and the Building Representatives. The investigation was conducted to determine if the roofing system was performing as intended. Upon accessing the roof Carlisle noted the following: o Carlisle noticed small Disturbances in the wall flashings due to possible building movement. o Small areas of bubbling were found in the membrane within the field of the roof.  As these areas may be aesthetically unappealing, Carlisle would like to make you aware that the performance of the roof is not affected and the disturbances on the walls and or the bubbling in the membrane are not causing any performance related issues at this time. While on the roof conducting the investigation, Carlisle identified physical damage throughout the membrane in an area of approx. 110’ x 20’. Test cuts were taken in this area that revealed the following. • Scratches, scuffs, and cuts were found in the membrane throughout the entire 110’ x 20’ section.  A marked overview photo of this area is attached. • Moisture was present in all layers of the roofing system. The physical damage to the roofing system is allowing moisture to enter the system. The moisture becomes absorbed into the insulation allowing it to compromise the roofing system. Moisture entering the system through physical damage would not be covered by the terms of the warranty. AGENDA ITEM #14.A.2. Contract No. FY2023-37 Kodiak High School Roof Repairs With Rain Proof R...Page 41 of 123 Repairs should be completed to ensure further damage to the roofing system and building components does not occur. Repairs needed are for the wet materials due to the physical damage. Carlisle recommends removing the entire affected section allowing the substrate to completely dry. Once dry, apply new materials for the specified warranted system. All roofing work needs to be completed by a Carlisle authorized applicator, conform to current Carlisle specification and details, and pass inspection by a Carlisle Field Service Representative. Please contact me by August 28, 2022, to advise of your intentions to have repairs completed and to discuss repairs if needed. If you shall have any questions or concerns, please do not hesitate to reach out to me directly at 717-254-2576. A marked overview photo is located on the following page. Sincerely, Cody L. Miller Warranty Services Project Manager 1285 Ritner Highway Carlisle, PA 17013 P: 717-254-3576 E: Cody.Miller@CarlisleCCM.com AGENDA ITEM #14.A.2. Contract No. FY2023-37 Kodiak High School Roof Repairs With Rain Proof R...Page 42 of 123 Photo reveals section of roof outlined in red that has physical damage. Area is approx. 110’ x 20’. AGENDA ITEM #14.A.2. Contract No. FY2023-37 Kodiak High School Roof Repairs With Rain Proof R...Page 43 of 123 2201 East 84th Court Anchorage, AK 99507 Phone: (907) 344-5545 Fax: (907) 349-3386 1255 West Winter Court Wasilla, AK 99654 Phone: (907) 373-5545 Fax: (907) 373-5509 December 15, 2022 Kodiak Island Borough Attn: Patricia Valerio 710 Mill Bay Road Kodiak, AK 99615 Re: Kodiak High School – Roof Replacement Subject: Bid Proposal Dear Madam: We propose to provide all labor, material and equipment to install per the Work described below: Roof Replacement: Remove and Replace PVC Roof System at Water Damaged Roof Area with new PVC Fully Adhered Roof System to match existing. See Attached Aerial View to clarify specific area.  Remove existing coping and base flashings and salvage for reinstallation. o If base flashings require removal of siding, then Existing PVC will be trimmed below base flashing and new PVC roofing will be flashed onto existing.  Install 5/8” Dens Deck Sheathing mechanically attached to structural deck.  Install Self Adhering Membrane, primed and adhered to sheathing.  Install ¼” per Foot Type II Tapered EPS Insulation in 2 Layers, thickness at Drains to Match existing. o Insulation to be Adhered with Manufacturer’s 2 Part Urethane Adhesive.  Install 5/8” Dens Prime Cover Board, adhered with Manufacturer’s 2 Part Urethane Adhesive.  Install Carlisle “Gray” 80 Mil PVC Fully Adhered Roof System.  Install Carlisle PVC Walk Pad in similar locations as existing.  Install Salvaged Coping and Base Flashing.  Provide Installer’s 2 Year Standard Labor and Material Warranty.  Provide Manufacturer’s 20 Year Standard Labor and Material Warranty. Scope Clarifications:  Work Schedule: June or July 2023  Estimated Duration Onsite: 3 Weeks  Project Based on SOA Title 36 Wage Determination.  Project Resources Supplied by Contractor. o Ground Level Forklift for Material Handling. o Crane or Roof Hoist for Placing Material At Roof Level. o Dumpster o Porta – Can  Project Resources Supplied by Owner. o 1000 sf of Laydown Area near roof access. All material FOB jobsite and installed. We exclude the following:  Carpentry or structural work  Snow or ice removal  Cost of bond (1.5%), Local Taxes Lump Sum Base Bid: $ 235,000.00 Proposal valid for thirty (30) days. AGENDA ITEM #14.A.2. Contract No. FY2023-37 Kodiak High School Roof Repairs With Rain Proof R...Page 44 of 123 info@rainproofroofing.com • www.rainproofroofing.com We specifically exclude all design or professional services. Proposal based on the issuance of an acceptable subcontract such as AGC 655. Please contact us if you have any questions. Respectfully submitted, Christopher P. Reilly Rain Proof Roofing AGENDA ITEM #14.A.2. Contract No. FY2023-37 Kodiak High School Roof Repairs With Rain Proof R...Page 45 of 123 KODIAK ISLAND BOROUGH STAFF REPORT FEBRUARY 16, 2023 ASSEMBLY REGULAR MEETING Kodiak Island Borough SUBJECT: Contract No. FY2023-38 KIB Purchase Of Four (4) 2022 Jeep Compass Latitudes From Anchorage Chrysler Center ORIGINATOR: Patricia Valerio, E&F Secretary III RECOMMENDATION: Move to authorize the Manager to award the bid to Anchorage Chrysler Center and proceed with purchasing four (4) 2022 Jeep Compass Latitudes for Borough use in the amount of $152,846.92. DISCUSSION: The Engineering and Facilities Department prepared and advertised for an invitation to bid for the purchase of four (4) SUV type vehicles. It was published on January 9, 2023, and advertised for three (3) consecutive weeks. The bid opening was held on January 30, 2023. Anchorage Chrysler Center was the only vendor to submit a bid. After review, the bid has proven to be complete, and the vehicles proposed will be an effective replacement for the Borough’s current vehicles. Price per vehicle: $37,720.00 Price for all four (4): $138,880.00 There are two options for shipping: • The first option is to ask the dealership ship all four vehicles over for $3,491.73 per vehicle for a total of $13,966.92. • The second option would be to fly four employees over to Anchorage to pick up the vehicles and drive them down to the ferry for an estimated total of $6,782.40 for all four vehicles (cost of travel, per diem, and estimated employee pay). Anchorage Chrysler Center also has studded tires available for purchase a t $890.00 per vehicle including mount, balance, and install, for a total of $3,560.00 . Which would be able to be picked up in Anchorage by the employees who picked up the vehicles. Including the additional purchase of studded tires and employee travel costs we would still save $3,624.52, if the Borough chose fly four employees up and bring the vehicles over on the ferry. ALTERNATIVES: 1. Take no action. 2. Reject the bid and re-advertise. FISCAL IMPACT: If shipped by the dealership, the total price would be $152.846.92 (this would not include the set of studded tires). AGENDA ITEM #14.A.3. Contract No. FY2023-38 KIB Purchase Of Four (4) 2022 Jeep Compass Latitu...Page 46 of 123 KODIAK ISLAND BOROUGH STAFF REPORT FEBRUARY 16, 2023 ASSEMBLY REGULAR MEETING Kodiak Island Borough If employees went to pick up, the total price would be $149,222.40 (this includes the set of studded tires, travel costs, and estimated employee pay while traveling). There was a project created for vehicle and truck purchases for the Borough (23003). The project will be funded by the Borough's General Fund. OTHER INFORMATION: AGENDA ITEM #14.A.3. Contract No. FY2023-38 KIB Purchase Of Four (4) 2022 Jeep Compass Latitu...Page 47 of 123 A B C D E F New Vehicle (Solo Price) New Vehicle x4 Price Total for All Vehicles Shipping Cost PER Vehicle Shipping for All Vehicles TOTAL BASE BID Anch. Chrysler Center 34,720.00$ 138,880.00$ 138,880.00$ 3,491.73$ 13,966.92$ 152,846.92$ Kodiak Island Borough Bid Tabulation KIB Vehicle Procurement Bid Opening: 1/30/2023 - 2:00 pm Spreadsheet by P. Valerio 1/30/2023 AGENDA ITEM #14.A.3.Contract No. FY2023-38 KIB Purchase Of Four (4) 2022 Jeep Compass Latitu...Page 48 of 123 AGENDA ITEM #14.A.3.Contract No. FY2023-38 KIB Purchase Of Four (4) 2022 Jeep Compass Latitu...Page 49 of 123 Kodiak Island Borough Vehicle Procurement Page 1 of 5 Agreement KODIAK ISLAND BOROUGH EQUIPMENT PURCHASE AGREEMENT` Vehicle Procurement Contract No. 2023-38 THIS AGREEMENT made this by a date to be determined, between the Kodiak Island Borough, acting by and through its Borough Manager, party of the first part, and Anchorage Chrysler Center, hereinafter called the Distributor. WITNESSETH: That the Distributor, for and in consideration of the payment or payments herein specified and agreed to by the party of the first part, hereby covenants and agrees to furnish a FOUR (4) VEHICLES for the Kodiak Island Borough per the Specifications [part of the Contract Documents] for same and for the sum of One Hundred Fifty-Two Thousand, Eight Hundred Forty-Six & 92/100 ($152,846.92) Dollars. The Distributor further covenants and agrees that the manufacturing or furnishing of said Four Vehicles shall be done to the complete satisfaction of the Kodiak Island Borough, subject to inspection at all times and approval by any participating agency of the Government of the United States of America, and in accordance with the laws of the State of Alaska and rules and regulations of said Federal Agency. The Distributor further covenants and agrees that the manufacturing or furnishing of said Four Vehicles shall be done and performed in the best and most workmanlike manner and that all and every of said materials and labor shall be in strict and entire conformity in every respect with the Specifications. Distributor will abide by and perform all stipulations, covenants, and agreements specified in the Contract Documents, all of which are by reference hereby made a part of this Contract, as to all premises therein. In the case of any said materials or labor shall be rejected by the Borough Manager or authorized representative, as defective or unsuitable, then the said materials shall be removed or replaced with other approved materials and the said labor shall be done anew to the satisfaction and the approval of the Borough Manager or his representatives, at the cost and expense of the Distributor. The agreement entered into by the acceptance of the Distributor's bid and the signing of this Agreement consists of the following documents all of which are component parts of said Agreement and if not attached, are to be treated as attached. 1. Agreement 2. Invitation to Bid 3. Contractor’s Bid Package as accepted In the event of any conflict or inconsistency between any of the foregoing documents, the conflict or inconsistency shall be resolved upon the basis of the numerical order. The document or documents assigned the small number or numbers being controlling over any documents having a larger number in the numerical order set forth above. The Distributor further covenants and agrees that said Four Vehicles shall be furnished and delivered FOB Kodiak to the satisfaction of the herein aforementioned Borough Manager, on or before 90 days from the final signature date on this agreement. It is expressly understood and agreed that if delays arise due to unforeseen events the Distributor will notify the Borough as soon as possible. The Distributor and the Borough Manager will discuss options to resolve any issues that arise and come to a mutual agreed solution. The solution to any issues will be documented in writing for both parties to reference. AGENDA ITEM #14.A.3. Contract No. FY2023-38 KIB Purchase Of Four (4) 2022 Jeep Compass Latitu...Page 50 of 123 Kodiak Island Borough Vehicle Procurement Page 2 of 5 Agreement The Distributor hereby agrees to receive the prices set forth in the bid as full compensation for delivering the Four Vehicles to complete said Agreement to the satisfaction of the Borough Manager. It is further distinctly agreed that the Distributor shall not assign this contract, or any part thereof or any right to any of the monies to be paid to a third party. Payment for services rendered under this Agreement shall be made by the Kodiak Island Borough within thirty [30] days of delivery, acceptance by the Kodiak Island Borough and invoicing by Distributor. IN WITNESS WHEREOF, The Kodiak Island Borough Manager, by authority in him/her vested, has executed this contract on behalf of the Kodiak Island Borough, and the Anchorage Chrysler Center have hereunto set their hands and seals, the day and year first above written. The terms of this agreement shall be from DATES TO BE DETERMINED. AGENDA ITEM #14.A.3. Contract No. FY2023-38 KIB Purchase Of Four (4) 2022 Jeep Compass Latitu...Page 51 of 123 Kodiak Island Borough Vehicle Procurement Page 3 of 5 Agreement ACKNOWLEDGMENTS Wherefore the parties have entered into this Agreement the date and year first above written. KODIAK ISLAND BOROUGH: Date:____________________ By:_____________________________ David Conrad Acting Borough Manager ATTEST: By:_____________________________ Nova M. Javier Borough Clerk APPROVED AS TO FORM: By :_____________________________ Scott A. Brandt-Erichsen Borough Attorney CONTRACTOR: Date:_____________________ By:_____________________________ Printed Name: _____________________ Title: _____________________________ AGENDA ITEM #14.A.3. Contract No. FY2023-38 KIB Purchase Of Four (4) 2022 Jeep Compass Latitu...Page 52 of 123 Kodiak Island Borough Vehicle Procurement Page 4 of 5 Agreement EXHIBIT A INVITATION TO BID AGENDA ITEM #14.A.3. Contract No. FY2023-38 KIB Purchase Of Four (4) 2022 Jeep Compass Latitu...Page 53 of 123 Kodiak Island Borough Invitation to Bid Page 1 of 17 Vehicle Procurement INVITATION TO BID THIS IS NOT AN OFFER RELEASE DATE: January 6, 2023 Vehicle Procurement The Kodiak Island Borough is accepting sealed bids for the purchase of four (4) vehicles. Sealed bids must be submitted to the Borough Finance Office by 2:00 PM (local time) January 30, 2023. Bids must be in a sealed envelope with “Kodiak Island Borough – Vehicle Procurement” clearly indicated on the outside of the envelope. Postmarks will not be controlling. Complete bidding documents are available in electronic form and may be viewed and downloaded without charge and without deposit from the Kodiak Island Borough website, www.kodiakak.us. Bidders are responsible for their own printing. Contact Person: David Conrad, Director or Patricia Valerio, Kodiak Island Borough 710 Mill Bay Road Kodiak, Alaska 99615 Phone: (907) 486-9343 Fax: (907) 486-9394 Email: dconrad@kodiakak.us or pvalerio@kodiakak.us David Conrad, Interim Borough Manager Kodiak Island Borough Publish: Kodiak Daily Mirror & Anchorage Daily News: January 9, 17, & 23, 2023 AGENDA ITEM #14.A.3. Contract No. FY2023-38 KIB Purchase Of Four (4) 2022 Jeep Compass Latitu...Page 54 of 123 Kodiak Island Borough Invitation to Bid Page 2 of 17 Vehicle Procurement INVITATION TO BID (ITB) The Kodiak Island Borough is concerned that all bids be submitted in a manner that ensures the bidding process is fair and equitable to all Bidders in compliance with the requirements of the bid documents. Particular attention of all Bidders is drawn to the provisions of this solicitation and the resulting contract dealing with pre-bid inquiries and the duty of the Bidders to disclose any significant fact or question which will adversely affect the cost or time of completion of this purchase. Bidders are cautioned that they disregard these provisions at their own risk. Bidders are directed to study and follow these instructions as to the method and form for submitting bids so there will be no reason to reject a bid. Bidders will find all required forms and documents contained within this packet. Please take notice of the accompanying "Bidders Checklist", which identifies which forms and documents are to be included with a compete bid submittal. SECTION 1: INTENT 1. Purpose of the Invitation to Bid: This Invitation to Bid (ITB) is intended to purchase four (4) vehicles for Borough use. The vehicles must meet the criteria set out in the specifications attached as Exhibit A and incorporated herein by reference. 2. Term. The vehicles must be delivered to Kodiak within 90 days of the award of the bid. SECTION 2: SOLICITATION INSTRUCTIONS 1. Registration of Bidders. All Bidders are encouraged to register with the Borough by completing the registration form included in this packet. Only registered Bidders will be notified of addendum or other modifications to the bid requirements. 2. Inquiries. Bidders should direct any pre-bid inquiries labelled Kodiak Island Borough Vehicle Procurement Bid Inquiry and e-mailed to pvalerio@kodiakak.us with a copy to dconrad@kodiakak.us. 3. Rejection of Bids. The Borough reserves the right to reject any or all bids. The Borough also reserves the right to reject any bid which is non-responsive, incomplete, obscure, or irregular; any bid which omits any one or more items on which the bids are required; any bid in which unit prices are unbalanced in the opinion of the Borough; any Bidder who previously failed to perform properly or to complete on time contracts of any nature; and the criteria listed in KIB Code 3.30.080. 4. Bidder Certifies. The Bidder certifies that any and all prices which may be charged under the terms of this bid request do not and will not violate any existing federal, state, or municipal laws or regulations concerning price discrimination and/or price fixing. The Bidder agrees to indemnify, exonerate, and hold harmless the Borough from liability for such violation now and throughout the term of the contract. 5. Addenda. The Borough reserves the right to amend the ITB prior to the date of bid opening. Each bid shall include specific acknowledgment of receipt of all addenda issued during the AGENDA ITEM #14.A.3. Contract No. FY2023-38 KIB Purchase Of Four (4) 2022 Jeep Compass Latitu...Page 55 of 123 Kodiak Island Borough Invitation to Bid Page 3 of 17 Vehicle Procurement bidding period. Failure to so acknowledge may result in the bid being rejected as not responsive. 6. Irregularities. Any irregularities or lack of clarity in any of the bid documents should be brought to the attention of the Contact Person as soon as possible, so that corrective addenda may be furnished to all Bidders. Alterations or erasures must be crossed out and corrections thereof printed in ink or typewritten adjacent thereto. Any correction must be initialed in ink by each person signing the bid. 7. Responsibility of Bidder. It is the responsibility of the Bidder to investigate and acquaint themselves with the conditions relating to the work and labor to be able to fulfil the contract. 8. Written words. In the case of a difference between written words and figures, the amount stated in written words shall govern. In the case of a difference between a unit price and the extended price, the unit price shall govern. 9. Signatures. All attachments, including corporate certificate and acknowledgments, must be signed by the Bidder. 10. Preparation of bid forms. All bids and addenda thereto shall be intact and enclosed in a sealed envelope, addressed to: Borough Finance Office, Kodiak Island Borough, 710 Mill Bay Road, Kodiak, Alaska 99615. Sealed bids must be submitted on the forms and enclosed in an envelope which is clearly marked “Kodiak Island Borough – Vehicle Procurement”. The Borough will not be responsible for the premature opening of a bid not properly addressed or identified. 11. Postponement of Opening. The Borough reserves the right to postpone the date and time for opening of bids at any time prior to the time announced for opening of bids in the advertisement. 12. Rejection of Bids. All bids received after the date and time set for receipt will be REJECTED. Bidders are warned that weather and travel are unpredictable and overnight delivery does not always arrive in a timely fashion. Bidders are responsible for ensuring that their Bid is delivered in a timely manner. 13. Modifications. Bids may be modified by written or emailed notice, provided such notice is received at least two (2) hours prior to the date and time set for receipt of bids, and, provided further, a written confirmation of the modification is mailed or shipped via overnight mail/delivery service prior to the bid closing time. The modification should not reveal the bid price but should provide the addition or subtraction (or other modification) so that the final price or terms will not be known to the Borough until the sealed bid is opened. 14. Withdrawal of Bids. Bids may be withdrawn only by written or emailed notice, provided such notice is received two (2) hours prior to the date and time set for receipt of bids, and provided further, a written confirmation of the withdrawal is mailed or shipped via overnight mail/delivery service prior to the bid closing time. Notice of withdrawals received after the bid opening will not be considered. 15. Determination of Low Bidder. The Borough intends to award to the lowest responsible responsive Bidder. The Low bid shall be the lowest price bid for the four vehicles and shall include shipping costs to Kodiak. AGENDA ITEM #14.A.3. Contract No. FY2023-38 KIB Purchase Of Four (4) 2022 Jeep Compass Latitu...Page 56 of 123 Kodiak Island Borough Invitation to Bid Page 4 of 17 Vehicle Procurement 16. Award of Contract. The Borough reserves the right to withhold award for a period of forty- five (45) calendar days from the date of bid closing. 17. Protest of Bid Award. The Borough will issue a Notice of Intent to Award to the successful Bidder. An aggrieved Bidder may file a bid protest within ten (10) calendar days after Notice of Intent to Award the contract is issued. A protest may be made by delivery of a letter of protest to the Borough Manager’s Office. Protests will only be accepted based on error in process. If/when a protest is received, an administrative review process will begin. The protestor can expect a final administrative decision by the Kodiak Island Borough Manager within 30 working days of the receipt of protest. 18. Bid Cancellation. The Borough reserves the right to cancel the procurement, ITB, or award without liability to the Bidder at any time before the Agreement has been fully signed by all parties, including the Borough. 19. Non-Collusion Affidavit. The Bidder shall submit with the bid a signed non-collusion affidavit to the Borough covering the Bidder and all subcontractors. 20. Minimum Standards. The required work and/or specifications attached herein shall be considered as the minimum standards acceptable to the Borough. Any deviations, modifications, or alternatives proposed shall be specified and clarified by the Bidder in writing and be identified as EXCEPTION SUMMARY. Insufficient information pertaining to exceptions shall be at the Bidders risk and may result in rejection of the bid. 21. Equipment furnished. All equipment furnished under these specifications must be complete with all necessary operating accessories and manuals customarily furnished, whether stipulated herein or not. Prior to final acceptance by the Borough, the Borough reserves the right to examine the equipment/structures and test it accordingly, to assure compliance with bid and contract requirements and specifications. Should the Borough conduct such evaluations and the results indicate that the equipment/structures does not conform, the successful Bidder shall be responsible to promptly correct such problems and/or replace said equipment in a timely manner at no cost to the Borough. After correction of any deficiencies the equipment/structures shall be subject to a re-evaluation. 22. Scope of work. The following description of the work/specifications are attached hereto designated as Exhibit A and hereby incorporated herein by this reference. 23. Delivery. The successful bidder shall be required to provide delivery F.O.B. Kodiak, Alaska. All four vehicles do not have to be delivered on the same date, but all shall be delivered no more than ninety (90) days from the date the agreement is signed. 24. Inspection. The successful bidder shall be required to perform all customary pre-delivery service checks and inspections. Such service shall include but is not limited to checking and adjusting of all equipment and accessories to insure the proper operation thereof. 25. Manuals. The successful bidder shall furnish one (1) set of service manuals that are complete in every respect and shall illustrate clearly the construction/engineering of related components. The manuals shall clearly describe the service procedures, intervals, and include any and all warranty requirements. AGENDA ITEM #14.A.3. Contract No. FY2023-38 KIB Purchase Of Four (4) 2022 Jeep Compass Latitu...Page 57 of 123 Kodiak Island Borough Invitation to Bid Page 5 of 17 Vehicle Procurement 26. Laws. The Bidder will comply with all federal, state, and local laws including the Laborers’ and Mechanics’ Minimum Rates of Pay applicable for municipal contracts as determined by the State of Alaska. SECTION 3: INSURANCE REQUIREMENTS 1. Bidder shall be responsible for insurance and risk of loss until the Borough takes delivery. SECTION 4: SCOPE OF WORK 1. Description of Services: Provide four (4) 2022 or newer vehicles that meet the specifications attached as Exhibit A. 2. General: Bidders should note that contracts exceeding $25,000 must be approved by the KIB Assembly. Staff will propose such contracts to the Assembly as needed. Bidders should be aware of the Borough’s discretion to award a contract based on Local Preference in KIB Code 3.30.060. SECTION 5: BID CHECKLIST Minimum Requirements: Your bid will be considered nonresponsive and rejected if not properly executed. For your convenience and assistance in preparation of your bid, the following checklist is offered for informational purposes. 1. Bidder Registration – Completed, signed, and submitted. 2. Bid Schedule - Completed, signed, dated, addenda acknowledged. 3. Corporate Acknowledgement - Completed and notarized. (When bid is by corporation) 4. Non- Collusion Affidavit - Completed and signed. 5. Alaska Business License - Copy of Original. Bids not including ALL of the above documents may be REJECTED as nonresponsive. Bids will be rejected which contain material alterations or erasures not initialed by the signer of the bid. No Qualified or otherwise Conditioned Bids will be accepted. AGENDA ITEM #14.A.3. Contract No. FY2023-38 KIB Purchase Of Four (4) 2022 Jeep Compass Latitu...Page 58 of 123 Kodiak Island Borough Invitation to Bid Page 6 of 17 Vehicle Procurement SECTION 6: BID SCHEDULE Bidders must submit their bids on Attachment 2: Bid Schedule. The Price entered on the Bid Schedule must include all incidental costs such as, but not limited to, office support, insurance, tools, equipment, transportation, overhead, and profit. There shall be no additional charges for basic tools, equipment, and shop supplies. SECTION 7: AGREEMENT Successful Bidder will be required to execute the contract purchase agreement included as Attachment 5: Agreement. Bidders are encouraged to review the terms and conditions of the Agreement and if there are any questions to submit them during the bid period. Requests for modifications to the agreement will not be allowed once bids are submitted. SECTION 8: ATTACHMENTS 1. Attachment 1: Bidder Registration Form 2. Attachment 2: Bid Schedule (Addenda Acknowledgment Included) 3. Attachment 3: Corporate Acknowledgement 4. Attachment 4: Non-Collusion Affidavit 5. Attachment 5: Agreement AGENDA ITEM #14.A.3. Contract No. FY2023-38 KIB Purchase Of Four (4) 2022 Jeep Compass Latitu...Page 59 of 123 Kodiak Island Borough Invitation to Bid Page 7 of 17 Vehicle Procurement EXHIBIT A SPECIFICATIONS These specifications are guidelines and are meant to describe in a general form the requir ements of the equipment and options desired. Equipment and options of equal performance and capability but differing in detail from the specification may be considered providing it meets the intent of the specifications. When specifications for a particular item(s) are not defined, the manufacturer’s standards are satisfactory. Differences or alterations shall be described in detail by the bidder. Vehicle must include the following options: • All four vehicles must be the same make and model • Vehicles must be new with model year 2022 or newer • Kodiak Island Borough does not have preference on color and all vehicles do not have to be the same color. But Kodiak Island Borough would like to specify that they want to have basic/standard colors, not colors that would require additional cost. • Manufacturers maximum standard warranty (Not less than 12 months and 12,000 miles whichever occurs first) • Four Door • 4 – Cylinder • Automatic Transmission • 4 Wheel Drive Capable • 3 sets of Keys/Fobs • Vehicle Undercoating on all four vehicles • Set of 4 all-season radial tires, to come installed on the vehicle before delivery. • Dealer shall make all the necessary arrangements to transfer title and apply for exempt license. Please attach a separate sheet listing all options both OEM and the specifications listed above. Note: KIB is exempt from sales tax and possibly from Federal Excise Taxes and will provide vendor with tax exemption certification upon request. AGENDA ITEM #14.A.3. Contract No. FY2023-38 KIB Purchase Of Four (4) 2022 Jeep Compass Latitu...Page 60 of 123 Kodiak Island Borough Vehicle Procurement Page 8 of 17 Attachment 1: Bidder Registration Form ATTACHMENT 1 BIDDER REGISTRATION FORM Upon receipt of these bid documents, the Bidder shall fill out the information below and return to the Kodiak Island Borough in order to provide contact information to receive notification about additional information, addendum and any other information which may impact bid time or quantities. Only registered bidders will receive notifications. Name of Company: Contact Name: Address: Phone Number: Fax Number: Email: NOTE: If Bidder is a corporation, the legal name of the corporation shall be set forth above together with the signatures of the officer or officers authorized to sign contracts on behalf of the corporation; if Bidder is a partnership, the true name of the firm shall be set forth above together with a signature of the partner or partners authorized to sign contracts in behalf of the partnership, and if Bidder is an individual, the appropriate signature shall be placed above. Return this form via fax, email, regular mail, or hand delivered to the following location: Patricia Valerio, Projects Assistant Engineering/Facilities Department Kodiak Island Borough 710 Mill Bay Road Kodiak, Alaska 99615-6398 Phone: (907) 486-9343 Fax: (907) 486-9394 Email: pvalerio@kodiakak.us AGENDA ITEM #14.A.3. Contract No. FY2023-38 KIB Purchase Of Four (4) 2022 Jeep Compass Latitu...Page 61 of 123 Kodiak Island Borough Vehicle Procurement Page 9 of 17 Attachment 2: Bid Schedule ATTACHMENT 2 BID SCHEDULE TO: The Kodiak Island Borough, Alaska, herein called the Borough: Bidder Please Note: Before preparing this Bid Proposal for the Kodiak Island Borough Vehicle Procurement, carefully read the Contract Requirements and know that the bid is based on basic specifications as set forth in the Scope of Work (Exhibit A) of the Invitation to Bid. The Bidder shall insert a total bid amount for each item. NOTE: Failure to bid on each item may result in your bid being declared non-responsive. Pursuant to and in compliance with the Invitation to Bid, the undersigned Bidder, being fully familiarized with all the terms of the bid specifications hereby proposes and agrees to deliver, within the time and in the manner stipulated, the following services: Vehicle Procurement Description Quantity Evaluated Price Proposed Make & Model New Vehicle (per specifications) 4 $ (price per vehicle) Total for All Vehicles $ (price for all 4) Shipping Cost 1 $ (price per vehicle) Shipping Cost for All Vehicles FOB Kodiak $ (price for all 4) TOTAL BASE BID $ (Cost of all vehicles and all shipping) 1. Award of Contract. The Borough shall have the right to reject this bid proposal and such bid proposal shall remain open and may not be withdrawn for a period of forty-five (45) days after the date prescribed for submission of bids. 2. Execution of Contract and Performance Security. It is understood and agreed that if notice of the acceptance of this proposal and award of the Contract is made within forty-five (45) days after the opening of the bids, or at any time thereafter before it is withdrawn in writing, the undersigned Bidder will execute and deliver the Agreement in the form set forth in the Contract Documents to the Borough in accordance with the proposal as accepted within ten (10) days after notice of acceptance and award of the Contract is given. AGENDA ITEM #14.A.3. Contract No. FY2023-38 KIB Purchase Of Four (4) 2022 Jeep Compass Latitu...Page 62 of 123 Kodiak Island Borough Vehicle Procurement Page 10 of 17 Attachment 2: Bid Schedule 3. Notice of Acceptance. Notice of acceptance and award of the contract or requests for additional information may be addressed to the undersigned Bidder at the business address set forth in the Bidder Registration form submitted by Bidder. 4. Receipt of Addenda. Receipt of the following Addenda to the Contract Documents is hereby acknowledged. Addendum Number Date (Note: Failure to acknowledge receipt of any addenda may be considered an irregularity in the proposal and grounds for rejection of the bid.) BIDDER: By: Title: Alaska Business License No. AGENDA ITEM #14.A.3. Contract No. FY2023-38 KIB Purchase Of Four (4) 2022 Jeep Compass Latitu...Page 63 of 123 Kodiak Island Borough Vehicle Procurement Page 11 of 17 Attachment 3: Corporate Acknowledgement ATTACHMENT 3 CORPORATE ACKNOWLEDGEMENT (To be filled in when Documents are executed in behalf of a Corporation) UNITED STATES OF AMERICA ) )ss STATE OF ALASKA ) The foregoing instrument was acknowledged before me this day of , 2023 by (Name of Officer) (Title of Officer) of , Corporation, on behalf of said Corporation. (Name of Corporation) ________________________ Notary Public My Commission Expires:__________ AGENDA ITEM #14.A.3. Contract No. FY2023-38 KIB Purchase Of Four (4) 2022 Jeep Compass Latitu...Page 64 of 123 Kodiak Island Borough Vehicle Procurement Page 12 of 17 Attachment 4: Non-Collusion Affidavit ATTACHMENT 4 NON-COLLUSION AFFIDAVIT (To be executed prior to award) UNITED STATES OF AMERICA ) )ss STATE OF ALASKA ) I, of (Printed Name) (Firm Name) being duly sworn, do depose and state: I, or the firm, association or corporation of which I am a member, a bidder, on the contract to be awarded, by the Kodiak Island Borough, for the: Kodiak Island Borough Vehicle Procurement located at Kodiak, in the State of Alaska, have not, either directly or indirectly, entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free competitive bidding a connection with such contract. Contractor Subscribed and sworn to this day of , 20 . Notary Public My Commission Expires: ____________ AGENDA ITEM #14.A.3. Contract No. FY2023-38 KIB Purchase Of Four (4) 2022 Jeep Compass Latitu...Page 65 of 123 Kodiak Island Borough Vehicle Procurement Page 13 of 17 Attachment 5: Agreement ATTACHMENT 5 KODIAK ISLAND BOROUGH EQUIPMENT PURCHASE AGREEMENT` Contract No. 20XX- XX THIS AGREEMENT made this by a date to be determined, between the Kodiak Island Borough, acting by and through its Borough Manager, party of the first part, and vendor to be named, hereinafter called the Distributor. WITNESSETH: That the Distributor, for and in consideration of the payment or payments herein specified and agreed to by the party of the first part, hereby covenants and agrees to furnish a FOUR (4) VEHICLES for the Kodiak Island Borough per the Specifications [part of the Contract Documents] for same and for the sum of [written total price] & 00/100 (numeric price) Dollars. The Distributor further covenants and agrees that the manufacturing or furnishing of said Four Vehicles shall be done to the complete satisfaction of the Kodiak Island Borough, subject to inspection at all times and approval by any participating agency of the Government of the United States of America, and in accordance with the laws of the State of Alaska and rules and regulations of said Federal Agency. The Distributor further covenants and agrees that the manufacturing or furnishing of said Four Vehicles shall be done and performed in the best and most workmanlike manner and that all and every of said materials and labor shall be in strict and entire conformity in every respect with the Specifications. Distributor will abide by and perform all stipulations, covenants, and agreements specified in the Contract Documents, all of which are by reference hereby made a part of this Contract, as to all premises therein. In the case of any said materials or labor shall be rejected by the Borough Manager or authorized representative, as defective or unsuitable, then the said materials shall be removed or replaced with other approved materials and the said labor shall be done anew to the satisfaction and the approval of the Borough Manager or his representatives, at the cost and expense of the Distributor. The agreement entered into by the acceptance of the Distributor's bid and the signing of this Agreement consists of the following documents all of which are component parts of said Agreement and if not attached, are to be treated as attached. 1. Agreement 2. Invitation to Bid 3. Contractor’s Bid Package as accepted In the event of any conflict or inconsistency between any of the foregoing documents, the conflict or inconsistency shall be resolved upon the basis of the numerical order. The document or documents assigned the small number or numbers being controlling over any documents having a larger number in the numerical order set forth above. The Distributor further covenants and agrees that said Four Vehicles shall be furnished and delivered FOB Kodiak to the satisfaction of the herein aforementioned Borough Manager, on or before 90 days from the final signature date on this agreement. It is expressly understood and agreed that if delays arise due to unforeseen events the Distributor will notify the Borough as soon as possible. The Distributor and the Borough Manager will discuss options to resolve any issues that arise and come to a mutual agreed solution. The solution to any issues will be documented in writing for both parties to reference. AGENDA ITEM #14.A.3. Contract No. FY2023-38 KIB Purchase Of Four (4) 2022 Jeep Compass Latitu...Page 66 of 123 Kodiak Island Borough Vehicle Procurement Page 14 of 17 Attachment 5: Agreement The Distributor hereby agrees to receive the prices set forth in the bid as full compensation for delivering the Four Vehicles to complete said Agreement to the satisfaction of the Borough Manager. It is further distinctly agreed that the Distributor shall not assign this contract, or any part thereof or any right to any of the monies to be paid to a third party. Payment for services rendered under this Agreement shall be made by the Kodiak Island Borough within thirty [30] days of delivery, acceptance by the Kodiak Island Borough and invoicing by Distributor. IN WITNESS WHEREOF, The Kodiak Island Borough Manager, by authority in him/her vested, has executed this contract on behalf of the Kodiak Island Borough, and the vendor to be named have hereunto set their hands and seals, the day and year first above written. The terms of this agreement shall be from DATES TO BE DETERMINED. AGENDA ITEM #14.A.3. Contract No. FY2023-38 KIB Purchase Of Four (4) 2022 Jeep Compass Latitu...Page 67 of 123 Kodiak Island Borough Vehicle Procurement Page 15 of 17 Attachment 5: Agreement ACKNOWLEDGMENTS Wherefore the parties have entered into this Agreement the date and year first above written. KODIAK ISLAND BOROUGH: Date:____________________ By:_____________________________ David Conrad Acting Borough Manager ATTEST: By:_____________________________ Nova M. Javier Borough Clerk APPROVED AS TO FORM: By :_____________________________ Scott A. Brandt-Erichsen Borough Attorney CONTRACTOR: Date:_____________________ By:_____________________________ Printed Name: _____________________ Title: _____________________________ AGENDA ITEM #14.A.3. Contract No. FY2023-38 KIB Purchase Of Four (4) 2022 Jeep Compass Latitu...Page 68 of 123 Kodiak Island Borough Vehicle Procurement Page 16 of 17 Attachment 5: Agreement EXHIBIT A INVITATION TO BID AGENDA ITEM #14.A.3. Contract No. FY2023-38 KIB Purchase Of Four (4) 2022 Jeep Compass Latitu...Page 69 of 123 Kodiak Island Borough Vehicle Procurement Page 17 of 17 Attachment 5: Agreement EXHIBIT B CONTRACTOR’S BID PACKAGE AS SUBMITTED AGENDA ITEM #14.A.3. Contract No. FY2023-38 KIB Purchase Of Four (4) 2022 Jeep Compass Latitu...Page 70 of 123 Kodiak Island Borough Vehicle Procurement Page 5 of 5 Agreement EXHIBIT B CONTRACTOR’S BID PACKAGE AS SUBMITTED AGENDA ITEM #14.A.3. Contract No. FY2023-38 KIB Purchase Of Four (4) 2022 Jeep Compass Latitu...Page 71 of 123 AGENDA ITEM #14.A.3. Contract No. FY2023-38 KIB Purchase Of Four (4) 2022 Jeep Compass Latitu...Page 72 of 123 AGENDA ITEM #14.A.3. Contract No. FY2023-38 KIB Purchase Of Four (4) 2022 Jeep Compass Latitu...Page 73 of 123 AGENDA ITEM #14.A.3. Contract No. FY2023-38 KIB Purchase Of Four (4) 2022 Jeep Compass Latitu...Page 74 of 123 AGENDA ITEM #14.A.3. Contract No. FY2023-38 KIB Purchase Of Four (4) 2022 Jeep Compass Latitu...Page 75 of 123 AGENDA ITEM #14.A.3. Contract No. FY2023-38 KIB Purchase Of Four (4) 2022 Jeep Compass Latitu...Page 76 of 123 AGENDA ITEM #14.A.3. Contract No. FY2023-38 KIB Purchase Of Four (4) 2022 Jeep Compass Latitu...Page 77 of 123 AGENDA ITEM #14.A.3. Contract No. FY2023-38 KIB Purchase Of Four (4) 2022 Jeep Compass Latitu...Page 78 of 123 AGENDA ITEM #14.A.3. Contract No. FY2023-38 KIB Purchase Of Four (4) 2022 Jeep Compass Latitu...Page 79 of 123 From:Robbie Dixon To:Patricia Valerio Cc:Dave Conrad Subject:Re: KIB Vehicles Date:Tuesday, January 31, 2023 2:37:57 PM ok to add studded tires including mount and balance will run you 890.00 a vehicle. As long as they have stock left. At this time they do have enough Thanks On Tue, Jan 31, 2023 at 2:21 PM Robbie Dixon <rdixon@accak.com> wrote: You could pick up however many rigs you want when you want them. We do sell tires, it just depends on if we have any left that will fit these rigs. I can check on this.... Yes, all the paperwork will be done as soon as I have the PO's. I will overnight the documents down for signing. Then when you show up it will just be a matter of delivering the rigs. On Tue, Jan 31, 2023 at 2:04 PM Patricia Valerio <pvalerio@kodiakak.us> wrote: Okay, sounds good on the shipping. And just to provide a full picture: We are looking at sending up four employees to Anchorage on March 13th, stay overnight, and then drive down to Homer to catch the ferry the night of March 14th. There are just a few details that we would have to work out – thinking of options to see if this would be an overall better option. Would we be able to pick up one or two of the vehicles and then come back the next day for the rest before heading off to Homer? Or could we be provided with a loaner vehicle? This would be to have transportation in Anchorage for the day. Or would we have to pick up all 4 vehicles at the same time? Does the dealership sell studded tires? AGENDA ITEM #14.A.3. Contract No. FY2023-38 KIB Purchase Of Four (4) 2022 Jeep Compass Latitu...Page 80 of 123 If so, what would be the price to have the purchased and installed and have the all-weather tires bagged and placed in the vehicles prior to our driving them off the lot? Paperwork/Title Transfer/License Plates – do you think we could do all the paperwork necessary prior to the arrival of the employees to make the pick-up go smoothly? -P From: Robbie Dixon <rdixon@accak.com> Sent: Tuesday, January 31, 2023 11:56 AM To: Patricia Valerio <pvalerio@kodiakak.us> Cc: Dave Conrad <dconrad@kodiakak.us> Subject: Re: KIB Vehicles if you did that i would say that we could just remove the shipping out of the bid Just sell you the vehicles FOB Anchorage On Tue, Jan 31, 2023 at 11:54 AM Patricia Valerio <pvalerio@kodiakak.us> wrote: Good afternoon Robbie, What would the process be if we sent 4 folks up to drive the KIB vehicles to the ferry instead of shipping them over? Thanks, Patricia Valerio Projects Assistant Engineering & Facilities Dept. Kodiak Island Borough 710 Mill Bay Road AGENDA ITEM #14.A.3. Contract No. FY2023-38 KIB Purchase Of Four (4) 2022 Jeep Compass Latitu...Page 81 of 123 Kodiak AK 99615 pvalerio@kodiakak.us Ph.907-486-9343 Fx.907-486-9394 PUBLIC RECORDS LAW DISCLOSURE: This email and responses to this email are subject to provisions of the Alaska Statutes and may be made available to the public upon request. -- Robbie Dixon 907-440-8725 2601 East 5th Ave Anchorage, AK 99501 -- Robbie Dixon 907-440-8725 2601 East 5th Ave Anchorage, AK 99501 -- Robbie Dixon 907-440-8725 2601 East 5th Ave Anchorage, AK 99501 AGENDA ITEM #14.A.3. Contract No. FY2023-38 KIB Purchase Of Four (4) 2022 Jeep Compass Latitu...Page 82 of 123 Kodiak Island Borough Union Employee Complete this form with estimated expenses for off island meetings, training and travel expenses. Submit completed form to the Finance Department for approval with a copy of the meeting announcement, registration form, or agenda. If total estimated TRAINING expenses are $2000 or greater, attach a completed Special Training Agreement to this form. No check request or purchase order for travel will be approved without a travel authorization. Employee Name of Meeting/Training & Inclusive Times Travel Destination Dates of Travel Expected Benefits of Meeting/Training: Amount thru thru $139.60 thru $117.50 thru thru $356.00 Effective November 3, 2005 (Ordinance #FY2006-05) and December 1, 2005 (Contract #1995-47E), per diem reates are based on the Federal (GSA) rate for per diem (go to http://www.gsa.gov to view rates based on travel destination). Attach copy of applicable per diem rates to Travel Authorization Form.Use the following link to calculate per diem.www.gsa.gov Remember to subtract incidentals from the daily per diem rate. Per Diem 2 $145.00 1 Total Per Diem (75% of daily rate)$217.50 Total Per Diem (Daily Rate)$145.00 Total Per Diem $362.50 $975.60 BUDGET ACCOUNT NUMBER: Employee Finance Department Date Department Head Manager (over $2,000.00)Date If employee is required to attend training or conference by department head and expenses are greater then $2000, please sign below authorizing the employee to be exempt from signing a special training agreement. See CBA Section 11.4 - Special Training. Department Head # of days @ 75% of daily rate ***********************************************Authorization************************************************ # of days @ daily rate of TOTAL EXPENSES 100-105-450-300 Manager's Office - Travel/ Per Diem Dates:03/14/23 thru 03/14/23Dates:03/13/23 03/15/23 CHOOSE ACCOUNT NUMBER FROM DROP DOWN LIST Other Ferry Ticket w/ Berth 03/14/23 03/15/23 Airfare Alaska Airlines Dates 03/13/23 03/13/23 Expense Vendor Registration NA 03/13/23 03/14/23 Rental Car NA Lodging Staybridge Suites ESTIMATED EXPENSES TRAVEL AUTHORIZATION NO. __________ Anchorage thru03/13/23 03/15/23 Borough receives a new vehicle. Picking Up New Vehicle in Anchorage Travel Authorization Form Last Update 02/01/2009 AGENDA ITEM #14.A.3. Contract No. FY2023-38 KIB Purchase Of Four (4) 2022 Jeep Compass Latitu...Page 83 of 123 KODIAK ISLAND BOROUGH STAFF REPORT FEBRUARY 16, 2023 ASSEMBLY REGULAR MEETING Kodiak Island Borough SUBJECT: Contract No. FY2023-40 Premier Mechanical for the Providence Long Term Care Day Tank Replacement ORIGINATOR: Dave Conrad, Interim Borough Manager RECOMMENDATION: Move to Authorize the Manager to execute Contract No. FY2023-40 with Premier Mechanical for the replacement of the PKIMC LTC Day Tank in the amount of $28,388.11. DISCUSSION: Providence Long Term Care Facility (LTC) fuel tank experienced a broken fuel line in March of 2020. A project to replace all the exterior fuel lines was completed in September of 2021. Due to the reconfiguration of the replaced piping it was discovered that the LTC day tank pumps, which feeds the fuel to the boilers, could not handle the volume of fuel that was now being efficiently pumped from the exterior storage tank into the interior day tank. This job will increase the size of the pumps and modernize the fuel delivery system to the boilers at LTC. ALTERNATIVES: 1. Take no action. FISCAL IMPACT: This job is estimated to cost $28,388.11 and will be paid for by the Hospital - Capital Project Funds (495.537) OTHER INFORMATION: AGENDA ITEM #14.A.4. Contract No. FY2023-40 Premier Mechanical for the Providence Long Term C...Page 84 of 123 Contract No. FY2023-XX Kodiak Island Borough Construction Contract Page 1 of 3 KODIAK ISLAND BOROUGH, ALASKA CONSTRUCTION CONTRACT LTC DAY TANK REPLACEMENT # XXXXX PROJECT NAME AND NUMBER This CONTRACT ("Contract"), between the Kodiak Island Borough, Alaska, herein called the Borough, acting by and through its Borough Manager, and Premier Mechanical LLC Company Name 2011 Mill Bay Road #2, Kodiak, AK 99615 Company Address (Street or PO Box, City, State, Zip) a/an Individual Partnership Limited Liability Company Sole Proprietorship Corporation incorporated under the laws of the State of Alaska its successors and assigns, herein called the Contractor, is effective the date of the signature of the Borough Manager on this document. The Contractor, for and in consideration of the payment or payments herein specified and agreed to by the Borough, hereby covenants and agrees to furnish and deliver all the materials and to do and perform all the work and labor required in the construction of the above-referenced project as bid by the Contractor, which bid and prices named, together with the Contract Documents (as hereinafter defined) are made a part of this Contract and accepted as such. It is distinctly understood and agreed that no claim for additional work or materials, done or furnished by the Contractor and not specifically herein provided for, will be allowed by the Borough, nor shall the Contractor do any work or furnish any material not covered by this Contract, unless such work or materials is ordered in writing by the Borough. In no event shall the Borough be liable for any materials furnished or used, or for any work or labor done, unless the materials, work, or labor are required by the Contract or on written order furnished by the Borough. Any such work or materials which may be done or furnished by the Contractor without written order first being given shall be at the Contractor’s own risk, cost, and expense and the Contractor hereby covenants and agrees to make no claim for compensation for work or materials done or furnished without such written order. Payment under this Contract shall not exceed Twenty-Eight Thousand, Three Hundred Eighty-Eight Dollars and Zero Cents ($28,388.11.00) for the Base Bid. The Contractor further covenants and agrees that all materials shall be furnished and delivered, and all work and labor shall be done and performed, in every respect, to the satisfaction of the Borough, on or before: March 2024. It is expressly understood and agreed that in case of the failure on the part of the Contractor, for any reason, except with the written consent of the Borough, to complete the furnishing and delivery of materials and the doing and performance of the work before the aforesaid date, the Borough shall have the right to deduct from any money due or which may become due the Contractor, or if no money shall be due, the Borough shall have the right to recover Liquidated Damages as described in the General Conditions for each calendar day elapsing between the time stipulated for achieving completion of an individual phase and the actual date of completion of that phase in accordance with the terms hereof; such deduction to be made, or sum to be recovered, not as a penalty but as liquidated damages. Provided, however, that upon receipt of AGENDA ITEM #14.A.4. Contract No. FY2023-40 Premier Mechanical for the Providence Long Term C...Page 85 of 123 Contract No. FY2023-XX Kodiak Island Borough Construction Contract Page 2 of 3 written notice from the Contractor of the existence of causes over which the Contractor has no control and which must delay furnishing of materials or the completion of the work, the Contracting Officer may, at his or her discretion, extend the period specified for the furnishing of materials or the completion of the work, and in such case the Contractor shall become liable for liquidated damages for delays commencing from the date on which the extended period expires. The Contractor further covenants and agrees that the entire construction will be done under the administration of and to the complete satisfaction of the Borough subject to the inspection at all times and approval by any regulatory agency, and in accordance with the laws of the State of Alaska and the Borough. For purposes of this Contract, Contracting Officer means David Conrad or any other person designated by the Borough Manager. The Contractor is an independent contractor and not an employee or agent of the Borough. Contract Documents shall have the meaning ascribed by the General Conditions of the Construction Contract, and include but are not limited to this Contract, the General Conditions of the Construction Contract, the Supplementary Conditions, and the following listed documents: 1) Estimate Dated January 13, 2023 AGENDA ITEM #14.A.4. Contract No. FY2023-40 Premier Mechanical for the Providence Long Term C...Page 86 of 123 Contract No. FY2023-XX Kodiak Island Borough Construction Contract Page 3 of 3 IN WITNESS WHEREOF the parties hereto have executed this Contract and agree to its terms and conditions. CONTRACTOR Premier Mechanical LLC Company Name Signature of Authorized Company Representative Name and Title Date KODIAK ISLAND BOROUGH Signature of Borough Manager Printed Name Date Nova M. Javier Borough Clerk (ATTEST) AGENDA ITEM #14.A.4. Contract No. FY2023-40 Premier Mechanical for the Providence Long Term C...Page 87 of 123 Premier Mechanical, LLC 2011 Mill Bay Rd #2 Kodiak, Alaska 99615 1-907-486-5594 1-907-487-9721 Premier@gci.net 1/13/23 Task Quanity Description Weight Price Total PKIMC Long Term Care Day Tank Replacement Revised Equipment UTRS day tank 1 50 gallon day tank 375 21,958.11$ 21,958.11$ Pipe and fitting 1 Schedule 40 pipe and fittings 125 775.00$ 775.00$ Supports 1 Pipe and equipment supports 145 375.00$ 375.00$ Hardware 1 Install hardware 75 150.00$ 150.00$ Labor Demo exisiting tank 4 Labor 135.00$ 540.00$ Install new tank 16 Labor 135.00$ 2,160.00$ Install and rerout piping/filters 6 Labor 135.00$ 810.00$ Install supports 2 Labor 135.00$ 270.00$ Materials handeling 4 Labor 135.00$ 540.00$ Supervison 6 Labor 135.00$ 810.00$ 38 Freight 720 1.34$ 964.80$ Quote total 28,388.11$ Scope of work - Remove existing day tank and replace with new tank listed above , adjust piping to install tank and filters. Wire new tank and and complete start up procedure. Lead time for new day day 30-40 weeks Acceptance of quote__________________________ Date _______________ Quote valid for 30 days AGENDA ITEM #14.A.4.Contract No. FY2023-40 Premier Mechanical for the Providence Long Term C...Page 88 of 123 KODIAK ISLAND BOROUGH STAFF REPORT FEBRUARY 16, 2023 ASSEMBLY REGULAR MEETING Kodiak Island Borough SUBJECT: Resolution No. FY2023-23 Rescinding Resolution No. FY2019-07 Forming a Consolidation Committee ORIGINATOR: Nova M. Javier, MMC, Borough Clerk RECOMMENDATION: Move to adopt Resolution No. FY2023-23. DISCUSSION: This resolution is presented as a result of the discussion at the January 26, 2023, work session. The Assembly feels that without the involvement of the stakeholders, the tasking of the Consolidation Committee cannot continue. The Assembly believes there are other ways to improve the efficiency of public services, reduce costs to the taxpayers of both the Borough and City governments, and seek cooperative solutions to mutual challenges of the City and Borough. ALTERNATIVES: FISCAL IMPACT: OTHER INFORMATION: See attached historical information/consolidation timeline. AGENDA ITEM #14.B.1. Resolution No. FY2023-23 Rescinding Resolution No. FY2019-07 Forming a C...Page 89 of 123 Resolution No. FY2023-23 Page 1 of 1 KODIAK ISLAND BOROUGH 1 RESOLUTION NO. FY2023-23 2 3 A RESOLUTION OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH DISSOLVING 4 THE CONSOLIDATION COMMITTEE BY RESCINDING RESOLUTION NO. FY2019-07 5 6 WHEREAS, during the October 4, 2016, Regular Election, the voters were asked the advisory 7 question “Advisory Vote On the Idea Of Consolidating Governments. Should the Kodiak Island 8 Borough pursue the idea of consolidating the Kodiak Island Borough and the City of Kodiak into 9 a single unit of government?” 10 11 WHEREAS, the advisory question passed with 1,235 yes votes and 919 no votes; and 12 13 WHEREAS, on February 15, 2018, the Assembly approved Resolution No. FY2018-25 which 14 approved a solicitation of proposals for research and analysis services for the possible 15 consolidation of the City of Kodiak and Kodiak Island Borough governments. However, there were 16 no proposers who responded to the solicitation; and 17 18 WHEREAS, on July 19, 2018, the Assembly adopted Resolution No. FY2019-07 which 19 established a Consolidation Committee. The responsibilities of the committee are to offer 20 recommendations to the Assembly related to consolidating the Kodiak Island Borough and City 21 of Kodiak governments into a new local government; and to prepare a draft petition for the Local 22 Boundary Commission; and 23 24 WHEREAS, the Assembly appreciates the work put in, and the deep commitment by the 25 Consolidation Committee members for the past 3.5 years holding 41 meetings from September 26 2019 to January 16, 2023; and 27 28 WHEREAS, the Assembly feels that without the involvement of the stakeholders, the tasking of 29 the Consolidation Committee cannot continue. The Assembly believes there are other ways to 30 improve the efficiency of public services, reduce costs to the taxpayers of both the Borough and 31 City governments, and seek cooperative solutions to mutual challenges of the City and Borough. 32 33 NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND 34 BOROUGH that Resolution No. FY2019-07 is now rescinded, the Consolidation Committee is 35 now dissolved, and is discharged of the tasks and obligations stated in Resolution No. FY2019-36 07. 37 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 38 THIS DAY OF , 2023 39 40 KODIAK ISLAND BOROUGH 41 42 ATTEST: 43 ___________________________ 44 Aimee Williams, Mayor ______________________________ 45 Nova M. Javier, MMC, Borough Clerk 46 AGENDA ITEM #14.B.1. Resolution No. FY2023-23 Rescinding Resolution No. FY2019-07 Forming a C...Page 90 of 123 .[>.l>.J>.l>.:>uJLnu>LnOJCJLpLpbJL»Jt\)I\)t\JI\)l\)I\)l\>l\)l\)t\)>—-—->-r-v--'->->->—*>—4:-o.>ixJ-—o\ooo\1c\uu.:>L..>i\.>-—-oxoooxlo\uu.:>wN-—o\ooo\1o\Ln.r>C2t\J-—-o\ooo\io\Ln4>.L»I~.>»—- Introduced by:Chairman Griffin Drafted by:Consolidation Committee Introduced on:1/16/2023 Adopted on:1/16/2023 KODIAK ISLAND BOROUGH RESOLUTION NO.KIBCC-O1 A RESOLUTION OF THE CONSOLIDATION COMMITTEE OF THE KODIAK ISLAND BOROUGH URGING CONTINUANCE AND SUPPORT OF THE CONSOLIDATION COMM|TTEE’S WORK WHEREAS the Consolidation Committee was created by resolution FY2019-07 and members were tasked to research,discuss,and recommend decisions regarding the details required for the consolidation of the Kodiak Island Borough and the City of Kodiak;and to prepare a draft petition for potential submission to the Local Boundary Commission;and WHEREAS the Committee has at times struggled to meet a quorum but has been meeting as regularly as possible and following a work plan for research and discussion of concerns related to consolidation;and WHEREAS the Committee has tentatively agreed upon several recommendations to bring fonlvard to the general public for review and comment,and has a plan for public outreach;and WHEREAS participation by City of Kodiak representatives has been inconsistent but valued because of the perspective and knowledge they bring to the table;and WHEREAS the committee’s analysis of the City of Kodiak and Kodiak Island Borough FY20 budget documents indicates potential savings to the residents of the Kodiak archipelago NOW,THEREFORE,BE IT RESOLVED THAT THE CONSOLIDATION COMMITTEE OF THE KODIAK ISLAND BOROUGH is in favor of continuing its work;and ISLAND BOROUGH that a formal request be made to the City of Kodiak to renew participationofitsmembersintheConsolidationCommittee;andBEITFURTHERRESOLVEDTHATTHECONSOLIDATION COMMITTEE OF THE KODIAKISLANDBOROUGHrequestsfinancialsupportfromtheKodiakIslandBoroughandCityofKodiaktosupporttheworkoftheConsolidationCommittee.ADOPTED BY THE CONSOLIDATION COMMITTEE OF THE KODIAK ISLAND BOROUGHTHISSIXTEENTHDAYOFJANUARY2023.Resolution No.KIBCC-O1Page1of2KodiakIslandBorough,Alaska AGENDA ITEM #14.B.1.Resolution No. FY2023-23 Rescinding Resolution No. FY2019-07 Forming a C...Page 91 of 123 mBNmama S-oom__v_.ozco_5_o8m :8_%mtmuw.:mw:m=m_Eo.mmmm_>_ #mmE< mv_mm_<_cm:o.omccm_m_v_m_uov. 9_>n_cm>.cowcm.m_u:mmn< mcozumooz cmE._._tmz.m__oEov__cm>>wv_.:E_.O ”mm>< "mm5> .__co.:_t_..0 _um._a zozomomDZ/Em.v_<_oov_ 3 E mm S cm 3 M3 Eu 8 2AGENDA ITEM #14.B.1.Resolution No. FY2023-23 Rescinding Resolution No. FY2019-07 Forming a C...Page 92 of 123 2016 TO PRESENT CONSOLIDATION TIMELINE DATE MEETING TYPE NOTES MEETING PACKET LINK March 16, 2016 (moved from February 2, City Mayor and DPO attending NPFMC) Borough City Joint Work Session Discussion items: Marijuana, ADUs, EM, KFWG Update, KFAC, Safe Schools, Downtown Rev) Listed CONSOLIDATION as a Future Discussion Item on the JWS agenda https://kodiakak.civicweb.net/Portal/MeetingInformation.aspx?Id=442 May 3, 2016 (cancelled) PRESCHEDULED QUARTERLY JWS On April 18, 2016, City asked that the quarterly joint work session be cancelled July 14, 2016 Work Session Agenda Item Title: Submission of an advisory question regarding consolidation https://kodiakak.civicweb.net/Portal/MeetingInformation.aspx?Id=542 July 21, 2016 Regular meeting Introduction of Ordinance No. FY2017-02 – authorizing the submission of an advisory question to the qualified voters of the Borough at the October 4, 2016 regular borough election https://kodiakak.civicweb.net/Portal/MeetingInformation.aspx?Id=333 July 28, 2016 Work Session Packet review item for the regular August 4, 2016 regular meeting https://kodiakak.civicweb.net/Portal/MeetingInformation.aspx?Id=554 August 2, 2016 (moved to August 23) PRESCHEDULED QUARTERLY JWS City asked to move this joint work session to August 23, City Manager and Deputy City Manager will both be out of town August 4, 2016 Assembly Regular Meeting Ordinance No. FY2017-02 Public Hearing and adoption https://kodiakak.civicweb.net/Portal/MeetingInformation.aspx?Id=549 August 12, 2016 Ordinance Deadline Deadline for adopting an ordinance placing a question on the ballot August 23, 2016 Joint Work Session Agenda Item Title: Consolidation of City and Borough Governments https://kodiakak.civicweb.net/Portal/MeetingInformation.aspx?Id=580 October 4, 2016 Local Election Advisory Question on the ballot resulted with 1,235 Yes votes and 919 No Votes October 7, 2016 Joint Work Session with the City and Public Forum with Governor Bill Walker https://kodiakak.civicweb.net/Portal/MeetingInformation.aspx?Id=588 AGENDA ITEM #14.B.1.Resolution No. FY2023-23 Rescinding Resolution No. FY2019-07 Forming a C...Page 93 of 123 School Board October 19, 2016 Joint Work Session Agenda Item Title: Efficiencies of Government and Consolidation Discussion (Capital Planning, Overlap/Collaboration of Same City/Borough Committees, Animal Control, Sharing of information, etc.) https://kodiakak.civicweb.net/Portal/MeetingInformation.aspx?Id=622 November 1, 2016 PRESCHEDULED QUARTERLY JWS December 21, 2016 Joint Work Session Agenda Item Title: Consolidation Update https://kodiakak.civicweb.net/Portal/MeetingInformation.aspx?Id=625 February 15, 2017 Joint Work Session Consolidation Update https://kodiakak.civicweb.net/Portal/MeetingInformation.aspx?Id=661 November 30, 2017 Work Session Agenda Item Title: Manager’s Consolidation Report (A detailed report was included in the packet) https://kodiakak.civicweb.net/Portal/MeetingInformation.aspx?Id=554 February 8, 2018 Work Session Discussed Resolution No. FY2018-25 as a discussion item on the work session agenda. https://kodiakak.civicweb.net/Portal/MeetingInformation.aspx?Id=997 February 15, 2018 Regular meeting Introduction and adoption of Resolution No. FY2018-25 directing the manager to solicit for proposals for the hiring of a consultant to perform and provide reports related to the topic of consolidation and recommending the allocation of funding necessary related to this subject in the FY2019 budget. https://kodiakak.civicweb.net/Portal/MeetingInformation.aspx?Id=940 March 21, 2018 Joint Work Session Consolidation – Historical, Timeline, and Current Information Link https://kodiakak.civicweb.net/Portal/MeetingInformation.aspx?Id=978 March 29, 2018 Special Meeting Approved a letter addressed to the City of Kodiak Mayor and Council Regarding Consolidation https://kodiakak.civicweb.net/Portal/MeetingInformation.aspx?Id=1048 July 12, 2018 Work Session Discussed Resolution No. FY2019-07 Forming a Consolidation Committee https://kodiakak.civicweb.net/document/71991/ July 19, 2018 Regular Meeting Adopted Resolution No. FY2019-07 Establishing a Consolidation Committee https://kodiakak.civicweb.net/Portal/MeetingInformation.aspx?Id=1009 AGENDA ITEM #14.B.1.Resolution No. FY2023-23 Rescinding Resolution No. FY2019-07 Forming a C...Page 94 of 123 September 5, 2018 Joint Work Session Consolidation Discussion, Committee Makeup, and Draft Work Plan https://kodiakak.civicweb.net/Portal/MeetingInformation.aspx?Id=1103 September 9, 2019 Workplan for Consolidation Committee February 13, 2019 Joint work Session Status and Direction of the Consolidation Committee https://kodiakak.civicweb.net/Portal/MeetingInformation.aspx?Id=1188 December 11, 2019 Joint Work Session Consolidation Update https://kodiakak.civicweb.net/Portal/MeetingInformation.aspx?Id=1438 March 3, 2021 Joint Work Session Consolidation Update https://kodiakak.civicweb.net/Portal/MeetingInformation.aspx?Id=1709 January 25, 2022 Joint Work Session (Cancelled) Review of the Structure and Resolution Establishing the Kodiak Consolidation Committee Cancelled/Not held due to high covid count January 18, 2023 Joint Work Session Borough Mayor’s Update on Consolidation https://kodiakak.civicweb.net/Portal/MeetingInformation.aspx?Id=2124 January 26, 2023 Work Session Discuss Consolidation Committee Resolution No. KIBCC-01 – Direction given to rescind Resolution No. FY2019-17 https://kodiakak.civicweb.net/Portal/MeetingInformation.aspx?Id=1951 List of Consolidation Committee Meetings (41 held/13 cancelled) January 16, 2023 October 10, 2022 Cancelled September 19, 2022 Cancelled August 15, 2022 July 18, 2022 Cancelled July 11, 2022 Cancelled June 6, 2022 May 9, 2022 Cancelled May 2, 2022 Cancelled April 18, 2022 March 21, 2022 March 7, 2022 Cancelled February 28, 2022 Cancelled January 24, 2022 Cancelled December 20, 2021 November 8, 2021 October 11, 2021 September 13, 2021 July 26, 2021 Cancelled July 19, 2021 Cancelled July 12, 2021 Cancelled June 7, 2021 May 17, 2021 Cancelled May 3, 2021 April 5, 2021 March 22, 2021 February 22, 2021 February 1, 2021 January 11, 2021 December 14, 2020 November 30, 2020 November 2, 2020 October 6, 2020 October 12, 2020 October 5, 2020 September 28, 2020 September 14, 2020 August 31, 2020 August 3, 2020 June 29, 2020 June 15, 2020 June 1, 2020 March 2, 2020 February 10, 2022 January 27, 2020 January 6, 2020 December 30, 2019 December 9, 2019 November 25, 2019 November 4, 2019 October 28, 2019 October 14, 2019 September 30, 2019 September 9, 2019 AGENDA ITEM #14.B.1.Resolution No. FY2023-23 Rescinding Resolution No. FY2019-07 Forming a C...Page 95 of 123 LDCKJ\lG'tU'l-bu-|l\Jl—| Introduced by: Requested by: Drafted by: Introduced on: Amended: Public hearing: Adopted on: KODIAK ISLAND BOROUGH ORDINANCE NO.FY 2017-02 IIr\nIAI( Assembly Member Crow Assembly Member Crow Borough Clerk/Assembly Member Crow 07/21/2016 08/04/2016 08/04/2016 03/04/2016 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 H \l|'1IJII‘I'\IV\II;\JI"IITIIZ l\\JIJII'\f\IOLFIIVIJ IIILIFIVJUVJIT MOJEIVIDLI AUTHORIZING THE SUBMISSION OF AN ADVISORY QUESTION TO THE QUALIFIED VOTERS OF THE BOROUGH AT THE OCTOBER 4,2016 REGULAR BOROUGH ELECTION TO DETERMINE WHETHER THE PUBLIC SUPPORTS THE IDEA OF CONSOLIDATING THE KODIAK ISLAND BOROUGH AND THE CITY OF KODIAK INTO A SINGLE UNIT OF GOVERNMENT WHEREAS,one of the priorities stated in the adopted Strategic Plan Resolution No.FY2016- 32 of the Assembly is to explore the potential impacts of consolidation;and WHEREAS,one of the policies adopted in the January 2008 KIB Comprehensive Plan Update is to consider consolidation of local governmental functions of agencies, including among the City of Kodiak and Kodiak Island Borough;and WHEREAS,it would be of the best interest of the residents of the community to explore the 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 potential impacts of consolidation;and WHEREAS,consolidating the Kodiak Island Borough and the City of Kodiak into a single unit of home rule government may result in a more efficient single unit oi government;and WHEREAS,the proposed question below is designed to allow the electorate to advise the Assembly as to whether they support the idea of consolidating the Kodiak Island Borough and the City of Kodiak into a single unit of government;and WHEREAS,the proposed question does not place any requirements on the Assembly,but rather an advisory from the electorate;and NOW,THEREFORE BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH that the Borough Clerk shall submit a non—binding advisory question to the qualified voters at the October 4,2016,regular Borough Election 44 45 46 47 48 49 50 ADVISORY QUESTION NO.1 Advisory Vote On The Idea Of Consolidating Governments Should the Kodiak lsland Borough pursue the idea of consolidating the Kodiak Island Borough and the City of Kodiak into a single unit of government’? 3 Q Yes No Kodiak Island Borough Ordinance No.FY2017-02 Page 1 of 2 AGENDA ITEM #14.B.1. Resolution No. FY2023-23 Rescinding Resolution No. FY2019-07 Forming a C...Page 96 of 123 51 52 S3 54 55 56 57 58 59 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THIS FOURTH DAY OF AUGUST,2016 rol Friend,’orough Mayor Nova M.Javier,MM Borough Clerk Kodiak Island Borough Ordinance No.FY2017-02 Page 2 of 2 AGENDA ITEM #14.B.1. Resolution No. FY2023-23 Rescinding Resolution No. FY2019-07 Forming a C...Page 97 of 123 OCTOBER 4, 2016 ELECTION VOTER'S PAMPHLET PAGES AGENDA ITEM #14.B.1. Resolution No. FY2023-23 Rescinding Resolution No. FY2019-07 Forming a C...Page 98 of 123 AGENDA ITEM #14.B.1. Resolution No. FY2023-23 Rescinding Resolution No. FY2019-07 Forming a C...Page 99 of 123 :->-.-.-.-.-._.._.»_-.—\DOO\l<7\lJI4>~UJl\)>—*©\D00\lO\'~JI-¥>LAJl\)*— Introduced by:Borough Assembly Requested by:Borough Assembly Drafted by:Borough Clerk Introduced on:10/20/2016 Adopted on:10/20/2016 KODIAK ISLAND BOROUGH RESOLUTION NO.FY2017-17 A RESOLUTION OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH RATIFYING AND CERTIFYING THE RESULTS OF THE MUNICIPAL ELECTION HELD ON OCTOBER 4,2016 WHEREAS,the Kodiak Island Borough held a Regular Election on October 4,2016,at which time candidates for the following offices were voted on: Borough Mayor One Seat,Three YearTerm Borough Assembly Two Seats,Three Year Terms School Board One Seat,Three Year Term Bay View Road Service Area Board Two Seats,Three Year Terms Fire Protection Area No.1 Board One Seat,Three Year Term Monashka Bay Road Service Area Board Two Seats,Three Year Terms Service Area No.1 Board Two Seats,Three Year Terms Womens Bay Service Area Board Two Seats,Three Year Terms WHEREAS,the following advisory question was presented and voted on by the Kodiak Island Borough voters: ADVISORY QUESTION NO.1 Advisory Vote On The Idea Of Consolidating Governments Should the Kodiak Island Borough pursue the idea of consolidating the Kodiak Island Borough and the City of Kodiak into a single unit of government? WHEREAS,the ballot proposition below was presented to Service Area No.1 voters and to voters who are registered in the area proposed to be added to Service Area No.1. BALLOT PROPOSITION NO.1 Shall the boundary of Service Area No.1 be altered by the addition of Lot 6 and Lot 7A of Block 5,and Lot 1,Lot 2 and Lot 3 of Block 6 Monashka Bay Subdivision and Tract B Miller AI....I,..:._|...|.....,.4 ;_r.:___....__.._|_:.__z |"UIl|l I'\ld§l\d DUUUIVIDIUII,WIIIUII Wlll IUEUII III I'\UU|i!1l\ISIHIIU DUIUUQH ldt?llg UWIIUTSIIIPU] 40 Otmeloi Way from the State of Alaska if the roadway is improved,and assume responsibility 41 for ongoing maintenance and upkeep of Otmeloi Way via Service Area No.1’? 42 43 Kodiak Island Borough Resolution No.FY2017-17 Page 1 of 5 AGENDA ITEM #14.B.1. Resolution No. FY2023-23 Rescinding Resolution No. FY2019-07 Forming a C...Page 100 of 123 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 WHEREAS,the Canvass Board of the Kodiak Island Borough met on October 11 and 12, 2016 and tallied the votes as follows: BOROUGH MAYOR -—ONE SEAT,THREE YEAR TERM Dan Rohrer ..............................................................................?gs; Write-ins .............................................................................._8 BOROUGH ASSEMBLY —TWO SEATS,THREE YEAR TERMS Scott Smiley E Matthew Van Daele E Monique Lewis g Write-ins 1 SCHOOL BOARD -ONE SEAT,THREE YEAR TERM Julie Cain Hill ..............................................................................?t; Kelly Bell ..............................................................................5_2_5 Merissa Koller Williams E Write-ins g BAY VIEW ROAD SERVICE AREA BOARD —TWO SEATS,THREE YEAR TERMS Peter lvanoff _O Jim Carmichael 1_9 Write-ins 1 FIRE PROTECTION AREA NO.1 BOARD -ONE SEAT,THREE YEAR TERM Mike Dolph 41_7 Jim Pickett ? Jeft Halcomb E Write-ins §_ MONASHKA BAY ROAD SERVICE AREA BOARD -TWO SEATS,THREE YEAR TERMS Randall J.Spivey Thomas Lance Write-ins 59 60 61 62 SERVICE AREA N0.1 BOARD -TWO SEATS,THREE YEAR TERMS Dennis Symmons E Craig DeHart §8_5 Curtis Howell E Write-ins 6 Kodiak Island Borough Resolution No.FY2017-17 Page 2 of 5 AGENDA ITEM #14.B.1. Resolution No. FY2023-23 Rescinding Resolution No. FY2019-07 Forming a C...Page 101 of 123 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 WOMENS BAY SERVICE AREA BOARD -TWO SEATS,THREE YEAR TERMS Jason Chandler Christopher John Windnagle Write-ins Yes No 919 BALLOT PROPOSITION NO.1-BOUNDARY ALTERATION FOR SERVICE AREA NO.1 SERVICE AREA NO.1 VOTERS Yes No BALLOT PROPOSITION NO.1-BOUNDARY ALTERATION FOR SERVICE AREA NO.1 OTMELOI ROAD PROPERTY OWNERS Yes No PERCENTAGES Precinct Total Registered Voters 32/800-Chiniak 140 32/810-Flats 1823 32/315-Kl South (Larsen Bay)192 32/820-Kodiak No.1 1827 32/825-Kodiak No.2 1771 32/830-Mission Road 3220 32/835-Old Harbor 131 32/B40-Ouzin kie 153 32/845-Port Lions 196 Absentee,Questioned,and Personal Representative TOTALS 9453 Voter turn-out October 2015 —19% Voter turn—out October 2014 —22% Votes Cast 29 172 34 376 391 834 36 58 40 333 2303 IN rm Percentage 21 % 9% 18% 21 ‘’/o 22% 25% 27% 38% 20% 24% NOW,THEREFORE,BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THAT the Assembly finds that the Municipal Election of October 4,2016,was ....I:,JI..L_I..l ..._...I L_........L......_ux:._-.._.4:::.....5|... IO 79 80 81 82 83 84 85 VdI|U|y IIUIU d|IU IIUIUUY|dlIllUb GIIU UUHIIIUE LIIU Idbull?UI |.lll:'!'JlU|.a'lIUlI. Section 1:In the Borough-wide election for Mayor,Dan Rohrer was elected to a three year term. Section 2:In the Borough-wide election for Assembly,Scott Smiley and Matthew Van Daele were elected to three year terms each. Kodiak island Borough Resolution No.FY2017-17 Page 3 015 AGENDA ITEM #14.B.1. Resolution No. FY2023-23 Rescinding Resolution No. FY2019-07 Forming a C...Page 102 of 123 86 87 88 89 90 91 92 93 94 95 96 97 98 99 100 101 102 103 104 105 106 107 108 109 110 11 I 112 113 114 115 116 117 118 119 Section 3: Section 4: Section 5: Section 6: Section 7: Section 8: Section 9: In the Borough-wide election for Borough School Board,Julie Cain Hill was elected to a three year term. In the Bay View Road Service Area,Peter Ivanoff and Jim Carmichael were elected to three year terms each. In the Fire Protection Area No.1,Mike Dolph was elected to a three year term. In the Monashka Bay Road Service Area,Randall J.Sgivey and Thomas Lance were elected to three year terms each. In the Service Area No.1,Dennis Symmons and Craig DeHart were elected to three year terms each. In the Womens Bay Service Area Board,Jason H.Chandler and Christogher John Windnagle were elected to three year terms each. Advisory Question No.1 passed. ADVISORY QUESTION NO.1 Advisory Vote On The Idea Of Consolidating Governments Should the Kodiak Island Borough pursue the idea of consolidating the Kodiak Island Borough and the City of Kodiak into a single unit of government? Yes No Section 10:Ballot Proposition No.1 passed.Service Area No.1 voters and voters who are registered in the area proposed to be added to Service Area No.1 voted positively on the ballot proposition. BALLOT PROPOSITION NO.1 Shall the boundary of Service Area No.1 be altered by the addition of Lot 6 and Lot 7A of Block 5,and Lot 1,Lot 2 and Lot 3 of Block 6 Monashka Bay Subdivision and Tract B Miller ownership 121 122 123 124 125 126 Otmeloi Way from the Stateof Alaska if the roadway is improved,an?!assumeresponsioility for ongoing maintenance and upkeep of Otmeloi Way via Service Area No.1? Ballot Progosition No.1-Service Area No.1 Voters Yes E No ..............................................................................§2_2 Kodiak island Borough Resolution No.FY2017-17 Page 4 of 5 AGENDA ITEM #14.B.1. Resolution No. FY2023-23 Rescinding Resolution No. FY2019-07 Forming a C...Page 103 of 123 Kodiak Island Borough, Alaska Resolution No. FY2018-25 Version 2 Page 1 of 2 Introduced by: Assembly member Crow 1 Drafted by: Assembly member Crow 2 Introduced on:02/15/2018 3 Adopted on:02/15/2018 4 5 KODIAK ISLAND BOROUGH 6 RESOLUTION NO. FY2018-25 7 8 A RESOLUTION OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH DIRECTING THE 9 MANAGER TO SOLICIT FOR PROPOSALS FOR THE HIRING OF A CONSULTANT(S) TO 10 PERFORM RESEARCH AND PROVIDE REPORTS RELATED TO THE TOPIC OF 11 CONSOLIDATION AND RECOMMENDING THE ALLOCATION OF FUNDING NECESSARY 12 RELATED TO THIS SUBJECT IN THE FY2019 BUDGET 13 WHEREAS, during the October 2016 Kodiak Island Borough municipal election, the voters were 14 asked the advisory question “Should the Kodiak Island Borough pursue the idea of consolidating 15 the Kodiak Island Borough and the City of Kodiak into a single unit of government?” and the vote 16 resulted in an approval of 1235 yes votes and 919 no votes; and 17 WHEREAS, in accordance with Article X, section 1, of the Constitution of the State of Alaska, 18 and under 3 AAC 110.982, the Kodiak Island Borough Assembly endeavors to provide the 19 minimum number of local government units; and 20 WHEREAS, incorporated in the Kodiak Island Borough Comprehensive Plan are the following 21 statements: 22 1. Participants in several Comprehensive Plan meetings recommended consolidation of the 23 Borough and City of Kodiak governments, which they indicated would improve 24 government efficiency and reduce duplication of services. This issue was primarily 25 discussed in meetings in the City of Kodiak. 26 2. Consider consolidation of local governmental functions or agencies, including among the 27 City of Kodiak and Kodiak Island Borough. 28 3. Conduct a study to identify the potential benefits, drawbacks and advisability of 29 consolidation of the Borough and City of Kodiak governments.”; and 30 31 WHEREAS, the Kodiak Island Borough and the City of Kodiak need to maximize every available 32 resource; and 33 WHEREAS, the Assembly directed the Borough Manager to perform preliminary research and 34 investigations to determine if there would be any obvious and unacceptable negative impacts or 35 consequences from consolidating the two governments (“show stoppers”) and the manager 36 provided a report during the Assembly’s November 30, 2017 Work Session, one of the future 37 steps recommended was for the Assembly to fund a consultant to collect, analyze, and prepare 38 a pre-consolidation report that will address all the formal requirements (including preparing 39 necessary reports and documents) to move into the formal process. 40 41 AGENDA ITEM #14.B.1. Resolution No. FY2023-23 Rescinding Resolution No. FY2019-07 Forming a C...Page 104 of 123 Kodiak Island Borough, Alaska Resolution No. FY2018-25 Version 2 Page 2 of 2 NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK 42 ISLAND BOROUGH that the Manager is directed to solicit for proposals for the hiring of 43 a consultant(s) to perform research and provide reports related to the topic of 44 consolidation. 45 46 BE IT FURTHER RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND 47 BOROUGH that funding necessary to pursue consolidation is hereby recommended for 48 allocation in the FY2019 Budget. 49 50 ADOPTED BY THE KODIAK ISLAND BOROUGH ASSEMBLY 51 THIS FIFTEENTH DAY OF FEBRUARY, 2018 52 53 54 55 VOTES: 56 Ayes: Crow, Kavanaugh, Skinner, Smiley, Symmons 57 Excused: Van Daele 58 Absent: Schroeder 59 AGENDA ITEM #14.B.1. Resolution No. FY2023-23 Rescinding Resolution No. FY2019-07 Forming a C...Page 105 of 123 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 Introduced by: Manager Powers Drafted by: Special Projects Support Introduced on: July 19, 2018 Adopted on: July 19, 2018 KODIAK ISLAND BOROUGH RESOLUTION NO. FY2019-07 A RESOLUTION OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH ESTABLISHING A CONSOLIDATION COMMITTEE WHEREAS, the October 4, 2016 local election included an advisory question on the ballot that asked, "Should the Kodiak Island Borough pursue the idea of consolidating the Kodiak Island Borough and City of Kodiak into a single unit of government?"; and WHEREAS, the results of the advisory question were in favor with 1,235 Yes and 919 No votes; and WHEREAS, consolidating the Kodiak Island Borough and City of Kodiak into a single unit of government would require a petition to the Local Boundary Commission; and WHEREAS, the petition requires detailed information about how the two governments would be combined and the new government that would be formed; and WHEREAS, Resolution No. FY2018-25 approved the solicitation of proposals for research and analysis services for the possible consolidation of the City of Kodiak and Kodiak Island Borough governments, but there were no proposers; and WHEREAS, Assembly members have voiced agreement that a coordinated effort between the two local governments and members of the public is needed to gather information and propose a plan for consolidating the two governments, and prepare a petition to the Local Boundary Commission; and WHEREAS, the intent of this consolidation is to combine only the City of Kodiak and Kodiak Island Borough governments, leaving the island's second class cities powers and duties unaffected; and WHEREAS, the Assembly is creating a Consolidation Committee to prepare a draft petition that will address the details of consolidating the two local governments and forming a new Home Rule Borough and Charter; and NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH that there is established a Kodiak Consolidation Committee. Kodiak Island Borough, Alaska Resolution No. FY2019-07 Page 1 of 2 AGENDA ITEM #14.B.1. Resolution No. FY2023-23 Rescinding Resolution No. FY2019-07 Forming a C...Page 106 of 123 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78 79 80 81 82 83 84 85 86 87 88 89 Section 1: Created Membership. The formation of the committee will consist of the following nine members: 1 Borough government representative and 1 alternate 1 City government representatives and 1 alternate 1 Borough 2"d class city/village representative and one alternate Up to 6 At -large members The Borough Manager and City Manager, or their designees, shall serve as Ex -Officio members. Section 2: Organization. The chairperson shall be assigned by the Borough Mayor and the vice chairperson shall be elected by the committee. The chairperson shall report to the entire Assembly on behalf of the committee. Section 3: Appointments. The Mayor shall appoint the members of the committee subject to confirmation of the Assembly. Section 4: Powers and Duties. The responsibilities of the committee are to offer recommendations to the Assembly related to consolidating the Kodiak Island Borough and City of Kodiak governments into a new local government; and to prepare a draft petition for the Local Boundary Commission. The committee will meet regularly to research, discuss and recommend decisions regarding the details required for the consolidation of the Kodiak Island Borough and the City of Kodiak; and report periodically to the Assembly the findings of the committee. Section 5: Administrative Assistance. The Manager shall provide staff assistance to the committee including scheduling, meeting space, a work plan, preliminary research on topics of concern, and document creation/tracking/editing. Section 6: Reporting. The committee chairperson shall report to the Assembly during a public meeting. ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THIS NINETEENTH DAY OF JULY, 2018. KODIAK ISLAND BOROUGH Daniel A. Rohrer, Mayor VOTES: Ayes: Skinner, Smiley, Symmons, Crow, Schroeder Absent: Kavanaugh, Van Daele Kodiak Island Borough, Alaska ATTEST: Resolution No. FY2019-07 Page 2 of 2 AGENDA ITEM #14.B.1. Resolution No. FY2023-23 Rescinding Resolution No. FY2019-07 Forming a C...Page 107 of 123 KODIAK ISLAND BOROUGH STAFF REPORT FEBRUARY 16, 2023 ASSEMBLY REGULAR MEETING Kodiak Island Borough SUBJECT: Confirmation Of Assembly Appointment To The Womens Bay Service Area Board (Mr. Matthew Haig) ORIGINATOR: Irene Arellano, Assistant Clerk RECOMMENDATION: Move to confirm the appointment of Mr. Matthew Haig to the Womens Bay Service Area Board for a seat to expire October 2024. DISCUSSION: There are currently two vacant seats on the Womens Bay Service Area Board (one to expire 2023 and one to expire 2024). On January 23, 2023, the Clerk's Office received an application from Mr. Matthew Haig tor the vacant seats. Mr. Haig's application was forwarded to the Womens Bay Service Area Board for consideration. ALTERNATIVES: FISCAL IMPACT: OTHER INFORMATION: KIB Code 4.15.040 Vacancies D. The clerk shall provide a standard application form for interested persons to complete. The form, letters or other expressions of interest shall be made to the clerk who shall forward copies to the service area board. E. The service area board may submit its nomination of a person from the submitted applications to fill the vacancy to the assembly. The assembly shall appoint a new member selected from the submitted applications for the remaining unexpired term. AGENDA ITEM #14.D.1. Confirmation Of Assembly Appointment To The Womens Bay Service Area Boar...Page 108 of 123 IBJEEEHUU Board Application Form Please complete the online form below.Please be aware that the information given on your application is made available to the public.Staff will require the use of a mailing address,email address,and contact phone number to provide board and meeting information. PERSONAL INFORMATION Select the Board.Commission,Womens Bay Service Area Board or Committee applying for Designated seat or group seat representation (if applicable): Full Name Matthew Haig Residence Address 11060 Womens Bay Dr Mailing Address 11060 Womens Bay dr Email Address (This address Maurh07@yahoo_com will be used for correspondence) Home Phone Number 2072149737 (numeric only) Work Number (numeric only)2072149737 (numeric Employer/Occupation US Coast GuardRESIDENCYINFORMATIONLengthofresidencyinKodiak13yearsRegisteredtovoteinKodiak?YesFORSERVICEAREABOARDAPPLICANTS Irene Arellano From:norep|y@civicp| us.comSent:Saturday,January21,20232:56PM To‘Clerks Subject:OnlineFormSubmittalzBoardApplicationForm BO RO UG H CLE RK' S OFFICE ALAS KA J A N 2 3 2023 AGENDA ITEM #14.D.1.Confirmation Of Assembly Appointment To The Womens Bay Service Area Boar...Page 109 of 123 ®__n_cO8;o§< 56 Illz $2eaeesm n_u_On_ooa< 850 6 LED .m.mom_ Bum...Eo§c_o&< co wo.__axm_E._m._. .:oEE_oaQ<B Ema cmzeomaocmgmwm m.Emo__aa< >ucm:9om9:ho ..9o>n92m_mom_ >._ZOu_u_<._..wmo_n_”_o mv_«m_._o KO“. dmmsoxo8:m_ucmmm:_.wwE._m_:m2Em;>_m>_Soomcoom2£mmmw_E Enos 9:.0._0QF_0F_mcoca,Emom>Rommm.m_omu__m:w>_nEmmmm9:5:2 m$nEwE 9.: hoco=m.__Qxm>2:9:.550:.$232.Ucm8.<voB.oS.N om_v_9 Em:mSn_ mw> ._mom:oEEoom.8m.w£o£_>>m:_x._o>> >o.Em_.mo._ot_._o>>mm.m>_um£_>>macro;Emsouwmoo .m.D9:c_98>9E0:uwc?mm___xw_m:om._maE_cw.ovmo._ .Ewu_mm.>._w>w .8womaStance;mEm:9:$9.em:.Emqm9:8Sm mucémocm:mE_mEvac.3.2“.9:o._mEsScamm.oEEm? .bm..mEEoo8:39¢ 6303800.0:Ewi oz %.u::$E ._m_:mm._.2 m_n_m__m>m_..o>2< maEm._mn_EmE :o_mm_EEou\mmt_EEou\Emon 2: Bmctn:o>___>>watwaxm.6 .mu:w:mnxw.uc:9mv_umnSE5 m:_>_nEm ._o._commm:E2:.=..o>:_m_axm_ :_3ma_u_tma 8 Bmco_mn:o>m:o:m~_cmm.o ?_£s .3,u__ mmwmEEEou ._o..u.co_mm_EEou.mu._mom$50 com:_>.mm>_Em.::u :o>w._< zo_»<_>_mon_z_a__._mmm_m_>_m_>_ZO_._.<N_Z<Om_O 28>m mm._< mu_>.mmE mucmnummB£mcw._ ~..>=om:._oo9%%_u 8:__mEw .._ow>>o.5 .50 c_._>>0AGENDA ITEM #14.D.1.Confirmation Of Assembly Appointment To The Womens Bay Service Area Boar...Page 110 of 123 Rev. by NJ On: 01/09/2023 NAME TERM ENDS CONTACT NO. EMAIL 1 Jason Chandler (Chair) 569 Leta Street 2025 (907) 942-1976 jhcllc@gmail.com 2 Gregory Egle 10788 Chiniak Dr 2023 (907) 487-2318 (907) 942-2183 egor@acsalaska.net 3 Billy Ecret 11850 Bells Flats Rd 2025 (907) 539-2857 Becret21@gmail.com 4 David Heuman 883 Preston Lane 2023 (907) 487-2575 daveheuman@gmail.com 5 William “Bill” Roberts 11222 Womens Bay Rd 2024 (907) 512-0762 Broberts01@acsalaska.net 6 2023 7 2024 Non-Voting Ex-Officio, Womens Bay Fire Chief David Conrad Womens Bay Fire Hall 538 Sargent Creek Road (907) 487-4312 dconrad@kodiakak.us LEGISLATION: Kodiak Island Borough Code 4.50, Womens Bay Service Area AGENDA ITEM #14.D.1. Confirmation Of Assembly Appointment To The Womens Bay Service Area Boar...Page 111 of 123 KODIAK ISLAND BOROUGH STAFF REPORT FEBRUARY 16, 2023 ASSEMBLY REGULAR MEETING Kodiak Island Borough SUBJECT:Discussion Of Attorney Advice Regarding Borough Manager Process ORIGINATOR:Lina Cruz, Deputy Clerk RECOMMENDATION: Move to convene into executive session under the authority of KIBC. 2.30.030 (F)(1)(f) to discuss legal Borough’s the regarding obligations attorney confidential communications relating to selection of a Borough Manager and legal obligations to applicants. Move to invite the Mayor, Assembly, Clerk's Office Staff, and Attorney into Executive Session. DISCUSSION: The Assembly will receive confidential written advice from the Borough Attorney regarding the Borough’s legal obligations in the selection process, obligations to particular applicants, and potential Borough liability which may arise relating to those obligations. Receipt of this advice in executive session is necessary in order to preserve the attorney client privilege. After reviewing the advice, the Assembly may elect to schedule a subsequent meeting to discuss how to proceed with either pending applications or the Borough Manager selection process in general. No decisions regarding applicants or process can be made in this executive session, and any decisions will require a subsequent meeting. ALTERNATIVES: If the Assembly conducts the discussion open session, then the attorney client privilege may be waived. If the Assembly desires to discuss and decide regarding particular candidates or to discuss and decide how to proceed from the present point of the process, either of those discussions will require a separate motion. FISCAL IMPACT: OTHER INFORMATION: KIB Code Title 2 Administration and Personnel Chapter 2.30 Rules of the Assembly F. Executive Sessions. The assembly may meet in executive session, at the call of the mayor, deputy presiding officer, or any four members of the assembly, only during a regular or special meeting, to privately discuss matters of confidential concern to the well-being of the borough government. g. facilitating of purpose the for communications attorney-client Confidential the made rendition of professional legal services to the borough. AGENDA ITEM #17.A. Discussion Of Attorney Advice Regarding Borough Manager Process Page 112 of 123 RR 1.CALL TO ORDER/PLEDGE OF ALLEGIANCE Chair Richard Carstens called the regular meeting to order at 6:00 PM. 2.ROLL CALL oard Members present were Chair Richard Carstens,Paul VanDyke,John Parker,Craig Walton and Mike Dolph.A quorum was established.Also present were Chief Lee Finlayson,Staff Patricia Valerio,and Kodiak Island Borough Assembly ember Scott Amdt arrived at 6:38pm. 3.ACCEPTANCE/APPROVAL OF AGENDA WALTON MOVED to approve amended agenda (removing item (1).DOLPH seconded. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. 4.APPROVAL OF MINUTES WALTON MOVE to approve minutes from 11.07.2022 and 12.06.2022.DOLPH seconded. VOICE VOTE ON MOTION CA IED UNANIMOUSLY. 5.ACKNOWLEDG MENT OF FINANCIAL REPO T DOLPH MOVED to acknowledge receipt of ?nancial report.WALTON seconded. VOICE VOTE ON MOTION CA IED UNANIMOUSLY. 6.VISITOR COM ENTS — 7.FIRE CHIEFS REPORT Chief Lee Finlayson reported that he is still waiting to hear from Taylor Fire with a quote for the sprinkling job.e received two quotes for turnout gear and is trying to get one more.The ?re response vehicle is not due to be started on until October 2023.Squad 10 is out of service and truck arrives.Call review for the year:160 calls total,16 tires,2 structure,and 120 hours of trainingcompleted. FIRE PRO TEC TIO N AREANO.1BOARD MEETING Ja nu ar y 17,2023at6:00pm B a y si d e FireHouse FIREPROT ECTI ON AREA1BOARD, REGULAR MINUTE SJANUARY20 23 -6:00PM Page 1 of AGENDA ITEM #19.A.1.Fire Protection Service Area No. 1 Board MinutesPage 113 of 123 8.CHAIR PERSON’S REPO T Richard Carstens reviewed the schedule for the budget approval process. Thursday January 26"‘-Work Session. Wednesday February 15‘Regular meeting to move draft budget to public hearing. Tuesday February 28"‘Regular meeting and Public Hearing on Budget. 9.NEW UISNESS A.FY2024 Budget Richard Carstens reviewed the contents of the budget packet. B.Capital Budget iscussion The Board discussed the progress of previous and future capital budget items.Editing the capital budget item list.Scott Amdt reviewed how the project schedule would work if they decided to move forward with the addition with included items:sprinkling system, carpet,and kitchen. 10.NEW BUSINESS A.Discussion of Three Proposals for Addition to Training Center The Board discussed a miscommunication between the oard and the Architect,and desires to see in the addition.The oard gave direction to Chief Lee to talk with the Architect about additional items and to schedule a special meeting with the Special Meeting. B.Purchase/Action of Up to 10 Sets of Turnouts Discussed in Chief’s report.Waiting for another bid.Paul Van Dyke asked for the quotes to be included in the next meeting packet. C.Update on Vehicle Purchase Patricia Valerio provided an update and noted the email and timeline we are expecting so far. 11.VISITOR COMMENTS — FIREPROT ECTIO N AREA1BOARD, REGULAR MINUTE SJANUARY20 23 —6:00PM Page 2 of AGENDA ITEM #19.A.1.Fire Protection Service Area No. 1 Board MinutesPage 114 of 123 12.BOARD MEMBERS COM MENT SJ.Parker None. C.Walton Go Chief M.Dolph None. P.Van Dyke More backgro und avail able inthepackets.It’stheChair’sjobtosend attachments to staff so they can b e andreviewedbytheBoard. R.Carstens None. 13.NEXT ME ETI NG SCHED ULE —January26"‘at6:00pm 14.ADJOURN MENT CARSTENS ca ll ed forAdjour nment at7:57pm. FIREPROT ECTIO N AREA1BOARD, REGULAR MINUTE SJANUARY20 23 -6:00PM Page 3 of Patrlcia Val eri o, Boar d Secretary KIB Engin eering / Facilit ies Department APPROVE D B Y: ,, \&g. A.. Chai r arstens Fire Area1 5” I ‘L3 D at AGENDA ITEM #19.A.1.Fire Protection Service Area No. 1 Board MinutesPage 115 of 123 RKE 1.CALL TO ORDER/PLEDGE OF ALL GIANCE Chair Richard Carstens called the regular meeting to order at 6:00 PM. 2.ROLL CALL Board Members present were Chair Richard Carstens,John Parker,and Mike Dolph.Paul VanDyke and Craig Walton were absent.A quorum was established.Also present were Chief Lee Finlayson. 3.ACCEPTANC /APPROVAL OF AGENDA DOLPH MOVED to approve amended agenda (5a and b are just apart of 5,no separation). PA R seconded. VOICE VOTE ON OTION CARRIED UNANIMOUSLY. 4.VISITO COMMENTS — 5.NEW BUSIN SS BUDGET The Board discussed the budget and reviewed the capital budget spreadsheet. 6.VISITOR COMMENTS — 7.OARD MEMBERS COMMENTS J.Parker Nice that Chief was able to get this together,and that it is back with Chief.And its nice that we got good support from everyone at the Borough it made this a smooth process. .Dolph Productive,we got there. R.Carstens Went smoothly.Wish everyone was here. — 9.ADJOURNMENTCARSTENScalledfor Adjournment at 7:40pm. FIRE PR OT EC TIO N AREANO.1OARD W O R K SESSION Ja nu ar y 26,2023at6:00pm ays ide FireHouse FIREPROT ECTI ON AREA1BOARD, WORK SES SIO N MIN UTE SJANUARY20 23 —6:00PM Page 1 of AGENDA ITEM #19.A.1.Fire Protection Service Area No. 1 Board MinutesPage 116 of 123 FIREPROT ECTI ON AREA1BOARD, WORK SES SIO N MIN UTE SJANUARY20 23 —6:00PM Page 2 of Patricia Boar d Secretary KIB Engin eering / Facilit ies Department APPROVE D B Y: Chai r Carstens Fire Area1 M S BY: D at E ( 7 AGENDA ITEM #19.A.1.Fire Protection Service Area No. 1 Board MinutesPage 117 of 123 BE 1.CALL TO ORDER/PLEDGE OF ALLEGIANC Chair Richard Carstens called the regular meeting to order at 7:50 PM. 2.OLL CALL Board Members present were Chair Richard Carstens,John Parker,and Mike Dolph.Paul VanDyke and Craig Walton were absent.A quorum was established.Also present were Chief Lee Finlayson. 3.OLD BUSIN SS Chief Lee Finlayson reviewed the three quotes that were received. PARKER MOVED to approve the purchase of nine (9)sets of turnout gear from LN Curtis for $23,292.00. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY. 4.VISITOR COMMENTS — 5.BOARD MEM RS COMMENTS J.Parker Nice that Chief was able to get this together,and that it is back with Chief.And its nice that we got good support from everyone at the orough it made this a smooth process.The extra effort that Chief put in was well worth it. M.Dolph Productive,we got there. R.Carstens Went smoothly.Wish everyone was here. 13.NEXT MEETING SCHED LE —February 15‘at 6:00pm 14.ADJOURNMENT CARSTENS called for Adjournment at 7:58pm. FIRE PROTE CTION AREANO.1BOARD S P E C I A L MEETIN GJanu ary 26,2023at7:50pm Immediat ely foll owi ng worksession FireHouse FIRE PROT ECTIO N AREA1BOARD, SPECIALM EE TI N G MINUT ESJANUARY2 6 , 20 23 -7:50PM Page 1 of AGENDA ITEM #19.A.1.Fire Protection Service Area No. 1 Board MinutesPage 118 of 123 FIRE PROT ECTI ON AREA1BOARD, SPECIALM E E TI N G MINUT ESJANUARY20 23 -7:50PM Page 2 of Patrici Val eri o, Boar d Secretary KIB Engin eering / Facilit ies Department APPROVE D B Y: Chai r arstens Fire Area1 I0‘L A. A ) . 7 // D at Y K AGENDA ITEM #19.A.1.Fire Protection Service Area No. 1 Board MinutesPage 119 of 123 SOLID WASTE ADVISORY BOARD REGULARMEETING MINUTES November 30"‘,2022 -5:15 PM Kodiak Island Borough Call to Order Chair Andie Wall called the regular meeting to order at 5:18p.m.on Wednesday November 30"‘, 2022. Roll Call P.Valerio conducted a roll call,a quorum was established.Board members present were Chairwoman Andie Wall,Kerry Irons,Robert Williams,Larry Van Daele,and Terri Pruitt.Doug Hogen was absent.Other’s present were Kodiak Island Borough Engineering and Facilities Director David Conrad,Kodiak Island Borough Assembly Member Scott Smiley,and Tierra Williams. Approval of Agenda VAN DAELEMOVED to approve the agenda as presented.IRONS seconded. VOICE VOTE ON MOTION CARRRIEDUNANIMOUSLY. Approval of Minutes VAN DAELEMOVED to approve the minutes as amended of October 12,2022.PRUITT seconded. VOICE VOTE ON MOTION CARRRIEDUNANIMOUSLY. Acknowledgement of Financial Report No financial report attached. Visitor Comments: A.Threshold Services Report (if present)Engineering Department provided summary of totals for products sent off for recyclingperthecontract.There was some discussion among the Board.Numbers were a bit offandneedtobeadjustedintheproperquantitiesfrompoundstotons.Staff will adjustandresubmitforviewingonnextmeetingagenda.B.Alaska Waste Report (if present)C.City of Kodiak Report (if present) SOLID WAS TE A D VI S O R Y BOARD, REGULAR MINUTE SNOVEMBE R 2022-5:15PM Page 1 of AGENDA ITEM #19.A.2.Solid Waste Advisory Board MinutesPage 120 of 123 D.Engineering and Facilities Report David Conrad made the report for the Engineering &Facilities Department.Dave reported that the EF department are going to present their ideas to help stop so many bulk items being left at dumpster pads.Alaska Waste provided a quote to do pick-up of bulk items three times per week for $15,000 per month.The Board discussed options to help the efforts. VAN DAELEMOVED to translate existing brochures into Spanish and Tagalog with KIB Solid Waste funds,and to talk with the KIBAssembly and attorney about issuing warning letters to violators.IRONS seconded. ROLLCALLVOTE ON MOTION CARRIEDUNANIMOUSLY. E.Election of Chair and Vice Chair Andie Wall presented the idea of having a co-chair style of Board to help manage the workload.And would like to make sure that Doug Hogen is able to participate in the conversation. IRONS MOVED to table the discussion and election so that Doug has time to participate. PRUITTseconded. VOICE VOTE ON MOTION CARRIEDUNANIMOUSLY. F.Outreach Reports a.SWAB 2023 Calendar:Patricia Valerio presented the calendar with proposed dates for the next calendar year's meetings.There are dates with holidays that need to be fixed or added.Staff asked to add to meeting agenda on a quarterly basis for reminders/planning for the Board. IRONS MOVED to approve the 2023 calendar with the proposed SWAB meeting dates.PRUITTseconded. VOICEVOTE ON MOTION CARRIEDUNANIMOUSLY.b.Relocation Ad 2023:Patricia Valerio presented the ad from the previous year'srelocationad.There was a suggestion to add an updated date and verify all vendorinformationbeforesubmitting.IRONS MOVED to accept the ad with the alterations that staff will make and get theadreservedwiththeChamber.PRUITTseconded.ROLLCALLVOTE MOTION CARRIEDUNANIMOUSLY. SOLID WAS TE A D VI SO R Y BOARD, REGULAR MINUTE SNOVEMBE R 3 0 , 2022-5:15PM Page 2 of AGENDA ITEM #19.A.2.Solid Waste Advisory Board MinutesPage 121 of 123 Board Member Comments: R.Williams —Had a question for Dave regarding the Alaska Waste Proposal f o r b u l k itempickup. K.Irons —I really appreciate the EF Department and all their work.Next meeti ng, Iwantto encourage all to start thinking about short-,medium-,and long-term prioritie s f o r theBoard. T.Pruitt —None. L Van Daele —Thank you all for your patience as I get caught up and thank yo u t o Dav e and Scott for your expertise on the subject matter.I feel Alaska Waste and Thresh old reall y needto be here at these meetings.The dumpster retrofit project is moving forward KB BT (Kodiak Brown Bear Trust),Highmark Marine,Alaska Waste,and KHS welding and art Hopefull ynextmeetingwewillknowifwereceivedthefull$35,000 grant.There is also B ea r Safetyart contest that happens where the prize is a bear viewing trip to Katmai Bear Ca m p. Alsoonthe news I saw there was a Gibson Cove Net Recycling program -which looked p r et t y intere sting.And with Anchorage Daily News I saw that with the new senator there is goin g tobe$1million going to Island Trails for removal recycling and recovery.There are open seats a n d thatmight be a good place to cross efforts. A.Wall —Backhaul Alaska also worked with Net Your Problem who is doing th e G ib so n Cove Program.Larry can you reach out to Island Trails and find out more? S.Smiley —The thing that comes to mind is letting people know what success like.What does advertising success look like?We want to help people understand what slookslike. SOLID WASTE ADVISORY BOARD, REGULARMEETING MINUTES NOVEMBER 30,2022 -5:15 PM Page 3 of 3 c.Radio Ads:Terri Pruitt presented that she has som e a d s intheworksandwouldlike to get them polished and put on Facebook.Also b as e d onthoseadscreateKMXTads for Pam to read. d.Schools and Art Contest:Kerri Irons announced th at sh e finishe d upthepowerpoint and sent it to the elementary school principles to toteachers.Andthat she has been in contact with Katie Oliver to iron o ut th e detail s ofdoinganart contest and would like this to be a joint effort withandtheArtsCouncil. There was discussion among the Board about deta ils an d timelin es. PRUITT MOVED to move forward with the art conte st pla nni ng andadvertisingbut to discuss in more detail the costs in the Decembe r Smeeting.WILLIAMS seconded. ROLLCALLVOTE MOTION CARRIEDUNANIMOUSL Y. G.Strategic Planning &Organization: Andie Wall announced that there has not been much onthisbecausethe focus has been on outreach.Kerri Irons announced th at th e expertsurveypanel meeting has been postponed until after the holidays. Visitor Comments:None AGENDA ITEM #19.A.2.Solid Waste Advisory Board MinutesPage 122 of 123 Meeting Schedule December 28"‘ , Adjournment VAN DAELEMOVED to adjourn.IRO NS se co nd ed . VOICEVOTE ON MOTION CARRRIE D The meeting was adjourned at 7:18 SUB ED BY: SOLID WAS TE A D VI S O R Y BOARD, REGULAR MINUTE SNOVEMBE R 3 0 , 2022-5:15PM Page 4 of Patrn ia Va ler io, Boar d Secretary KIB Engin eering / Facilit ies Department APPROVE D B Andi e Chair Soli d Advisor y Board O2 D at AGENDA ITEM #19.A.2.Solid Waste Advisory Board MinutesPage 123 of 123 RECORDS DESTRUCTION REPORT Department Record Series Total Retention Created Destroy Series & Description Records Location ELECTIONS EL-03 Certification + 3 months FY2018 FY2018 ELECTIONS - OPERATIONAL 2018 Precinct Registers 2018 Machine Tapes 2018 Election Officials Records Clerk’s Office ELECTIONS EL-03 Certification + 3 months FY2019 FY2019 ELECTIONS – OPERATIONAL 2019 Precinct Registers 2019 Questioned Registers 2019 Voter Roll 2019 Tally Books Ballot Testing Machine Tapes Clerk’s Office ELECTIONS EL-03 Certification + 3 months FY2020 FY2020 ELECTIONS – OPERATIONAL 2020 Precinct Registers 2020 Special Needs Register Clerk’s Office ELECTIONS EL-0E Certification +3 months FY2021 FY2021 2021 Ballot Testing Machine Tapes Clerk’s Office AGENDA ITEM #19.B.1.Page 124 of 123 Kodiak Island Borough OFFICE of the MANAGER f 10 Mill Bay Road Kodiak, Alaska 99615 Phone (907) 4869301 Fax (907) 486 9390 TO: Kodiak Island Borough Assembly, Mayor Williams FROM: David Conrad, Interim Borough Manager RE: Managers Report, February 16, 2023 Manager's Department ADF&G Hunter Access Grant - Staff is assembling the grant submission for the replacement of the log bridge at Chiniak entry to the 700 -acre parcel. A 2500' match is required. Staff will provide the estimated cost when the project budget is projected. Alaska Aerospace - Preparing to draft a letter to the state legislators regarding the concerns, feelings, and apparent lack of concern for the local health and safety of the Kodiak Island Borough Road system residents and visitors. Union Contract Negotiations - The first round of discussions has been set for March 2"d and 3rd. Staff is preparing the list of change items to be requested. Compensation Study -- Met with Gallagher Human Resource and Compensation Consulting regarding the Compensation Study. Review of job description is being performed by staff for final submission. Human Resources Consultant - Staff will be arranging for additional discussion with S3 Management Group. KIB Facility - Lease discussions have begun with the City of Kodiak specific to the 710 Mill Bay Road Facility. Awaiting contact from the city staff for a follow up meeting. 717 Eagan Way Lease -- Staff and attorney are contacting the Department of the Interior (Federal) and the Alaska Department of Natural Resources (DNR) regarding the potential to remove restrictions to the deed. Waiting on contact from the federal and state representatives to determine a path forward. Larsen Bay School Staff has not received signed facility transfer documents back from the Larsen Bay Tribal Council. Staff is planning to travel to Larsen Bay to inspect and provide a repair list for items that were identified and not repaired prior to the signatures being finalized on the facility transfer to the Larsen Bay Tribal Council. Grant Opportunities — Staff continues to monitor and review grant opportunities as they present themselves for consideration. Federal CIP — Staff has prepared version 2 for review and approval this evening. Engineering and Facilities — PKIMC — Held a meeting with PKIMC CEO Karl I-iertz regarding local communication and KIB involvement with the Providence staff. The conversation went well, and communications are improving. Consideration regarding hiring additional staff for the project's office is being analyzed. Health Facilities Advisory Board — The first meeting was held today. An overall discussion regarding decision making and process was conducted. Next meeting is scheduled for March 2, 2023. PKIMC Boiler Day Tanks — Job is underway and awaiting an answer regarding additional electrical work from the engineers. OSHA Voluntary Compliance Visit — OSHA visit has been completed. Awaiting final written report. Architect Visit - Corey Wall of Jenson, Yorba, Wall was on island yesterday and today. Multiple visits to schools and borough facilities were conducted. Vehicle Procurement Proposal - Anchorage Chrysler Jeep has provided a proposal for four vehicles. Approval is scheduled for the February 16`h meeting. The approximate cost is $35.000.00 per unit for the Jeep Compass Latitude's. Pick-up truck RFP for two mid-size pickup trucks is being advertised. KFRC Carpet Replacement — Final billing has been completed and submitted for payment. Staff is awaiting a discussion with the GSA representative that deals with the specific lease for this facility for further discussion regarding carpet replacement in the library leased space. KFRC Fume Hood Upgrade -- This project is functionally completed. Balancer and Control Contractor was on site and were able to confirm proper usage of four fume hoods. Contractor has informed KIB that new parts have been received. KIB will schedule with the effected tenants. Leachate Treatment Plant — Contractor has reevaluated winter construction period. Anticipate mid to late March prior to the beginning of the assembly of the building package. Awaiting final structural calculations for submission and review prior to permit being issued. Bayside Classroom Addition — A meeting with the architect and the FPA#1 has been held. Clarification for the design and hinds available were conducted. The board has requested that the design is taken to the 35°o stage and a professional estimate be conducted at that time. Finance Department/ IT - Popular Report - The Popular Report is being mailed to residents this Monday. Arbitrage Report 2013 Bonds - No arbitrage payment is due to the IRS for the 2013 bonds. Travel Policy — Staff is working on a travel policy for review and approval. This set of written rules will be applied to regulate and define travel associated with work training and travel. Insurance Broker Services — Met with Marsh & McLennan Agency regarding current insurance coverages and what a broker can offer above and beyond the current insurer. Visit is based on the current year is the final contract year for the current carrier. FY2024 Budget Preparation — Service Area Boards are meeting and completing required functions for budget preparation. Staff is meeting internally. Level 1 budgets are entered and are being reviewed. PATS Software — Property Assessment and Taxation Software - RFP is being advertised with a bid date of February 28, 2023. Opioid Settlement Funds — Five additional firms have signed settlement agreements. All nine political subdivisions in the state must sign on for full settlement by April 18, 2023. Kodiak is qualified for approximately 2.1839% of the total when allocated. Assessing Department — Property Valuation - Property review and inspection for valuation has been completed. Staff is entering data for preparation of the value of the tax role update. KANA Suit - Trial portion has been completed. Closing arguments are due in writing by March 4, 2023. No date was projected for a decision by the presiding judge. Property Valuation - Preparing the property valuations to be mailed by February 28`h. Protest period begins March I". Modeling Adjustments - Staff looking at models for adjustments for next year's tax rolls. Recent Sales Staff looking at recent sales for comparisons. Community Development Staff continues to process permits as submitted. Staff continues to process enforcement and look for potential changes to the code as needed. List of Pending Items for Discussion • City of Kodiak - E911 System and compensation o Borough Building Remodel or Upgrades o Joint support and participation in the development of the CIP List (Federal emphasis) Disposition of Closed School Facilities - Allowable Scope for Current Staff Continued update of the Personnel Manual ARPA Funding Reporting is continuing. Leases - City of Kodiak Borough Building Lease, Teen Court, Red Cross, Fairgrounds, KISA, Chiniak Library, Long Term Care Major Maintenance Funding for Facilities Disposition of Mental Health Buildings - Bid received Solid Waste Collection Contract Modifications Service Area Contracts Annual Contracts Additional Methods to Reward Employees in Personnel Manual Vehicle Replacement Funding opportunities for road repairs and improvements. Lina Cruz From: Patricia Valerio Sent: Wednesday, February 15, 2023 9:22 AM To: Nova Javier; Clerks Cc: Dave Conrad; Jason Chandler Ohcllc@gmail.com) Subject: FW: Haig Appointment Good morning All, Please see the email below from Jason Chandler regarding Mr. Haig's appointment. Thank you, Patricia Valerio Projects Assistant Engineering & Facilities Dept. Kodiak Island Borough 710 Mill Bay Road Kodiak AK 99615 pvalerio@kodiakak.us Ph.907-486-9343 Fx.907-486-9394 PUBLIC RECORDS LAW DISCLOSURE: This email and responses to this email are subject to provisions of the Alaska Statutes and may be made available to the public upon request. -----Original Message ----- From: Jason Chandler <jhcllc@gmail.com> Sent: Tuesday, February 14, 2023 5:43 PM To: Patricia Valerio <pvalerio@kodiakak.us> Subject: Haig Appointment Hi Patricia, I talked to Mr. Haig this afternoon He told me that he didn't realize the length of the commitment to joining the board and he will likely be transferring out of Kodiak this year, therefore he is not interested in joining at this time So, the board will not be addressing his appointment You are, of course, welcome to contact him and confirm his desire to forgo appointment Thanks, Jason Lina Cruz From: Patricia Valerio Sent: Monday, February 13, 2023 7:55 AM To: Nova Javier; Clerks Cc: Dave Conrad Subject: FW: Board Appointee Haig Good morning, Please see the message below from Jason Chandler of the Women's Bay Service Area Board regarding the appointment of Mr. Haig. Thank you, Patricia Valerio Projects Assistant Engineering & Facilities Dept. Kodiak Island Borough 710 Mill Bay Road Kodiak AK 99615 pvalerio@kodiakak.us Ph.907-486-9343 Fx.907-486-9394 PUBLIC RECORDS LAW DISCLOSURE: This email and responses to this email are subject to provisions of the Alaska Statutes and may be made available to the public upon request. -----Original Message ----- From: Jason Chandler <jhcllc@gmail.com> Sent: Saturday, February 11, 2023 10:11 AM To: Patricia Valerio <pvalerio@kodiakak.us> Subject: Board Appointee Haig Hi Patricia, At our last meeting the board decided that we would like Mr. Haig to attend a meeting before we recommend his appointment We will reach out to him and see if he can attend our work session on 2/21 If you can please pass this info on to the Borough Assembly Thanks, Jason Lina Cruz From: Hansen, Ted <thansen@city.kodiak.ak.us> Sent: Wednesday, January 25, 2023 5:08 PM To: Lina Cruz Subject: FW: Wildflower Onsite Consumption Lina, This is what was sent to City Manager and City Clerk. Ted Hansen, CBO Building Official Department of Building Safety City of Kodiak / Kodiak Island Borough thansen@city.kodiak.ak.us 907-486-8072 or 907-486-8070 710 Mill Bay Road, Room 208 Kodiak, Alaska 99615 From: Hansen, Ted Sent: Wednesday, January 18, 2023 11:41 AM To: Tvenge, Mike <mtvenge@city.kodiak.ak.us>; Dorner, Frank <fdorner@city.kodiak.ak.us> Cc: Shuravloff-Nelson, Michelle <mshuravloff-nelson@city.kodiak.ak.us> Subject: Wildflower Onsite Consumption Mike, I was asked to provide more detail for the objection of an Airstream trailer being used as a structure for onsite consumption of Marijuana products at Wildflower. An Airstream trailer is not constructed to the currently adopted building code of the State of Alaska. The 2021 International Building Code which is enforced in the City of Kodiak. An Airstream trailer is constructed to a Department of Transportation standard for being towed on the highway. An Airstream trailer is intended to be used for short periods as a living abode. It would be questionable that the live floor load design of an Airstream trailer met the requirements of the 2021 IBC for a Business occupancy of 100 pounds per square foot live load. As that is the occupancy the 2021 IBC would classify the small structure as. The means of egress for an Airstream trailer would not comply with the minimum width for a door in the 2021 IBC of 32" clear width. The door latching system on an Airstream trailer does not comply with the hardware requirements of the 2021 IBC for a means of egress doors. The toilet room in an Airstream trailer does not comply with the requirements for an accessible restroom in the 2021 IBC. It is questionable that the ceiling height of the Airstream trailer complies with the minimum required of 7'6" in the 2021 IBC. In closing the Airstream is designed as a temporary recreational structure for a family not a commercial structure and should not be allowed to be used as a commercial structure. Ted Hansen, CBO Building Official Department of Building Safety City of Kodiak / Kodiak Island Borough thansen@city.kodiak.ak.us 907-486-8072 or 907-486-8070 710 Mill Bay Road, Room 208 Kodiak, Alaska 99615 Home C > Title 14 BUILDINGS AND CONSTRUCTION Chapters 14.04 Building Codes 14.08 Electrical Code 14.12 Plumbing Code 14.20 Mobile Homes 14.24 Fire Code 14.26 Drive Accesses 14.40 Building Code Board of Appeals 14.44 Enforcement, Penalties, and Remedies 14.48 Appeals and Exceptions 14.52 Register of Historic Places For charter provisions authorizing adoption of codes by reference, see City Charter Section II -15. The Kodiak City Code is current through Ordinance 1429, passed August 1, 2022. Disclaimer: The City Clerk's Office has the official version of the Kodiak City Code. Users should contact the City Clerk's Office for ordinances passed subsequent to the ordinance cited above. City Website: https://www. city.kodiak.ak.us/ City Telephone: (907) 486-8636 Code Publishing Company Hame I I Chapter 14.04 BUILDING CODES Sections 14.04.010 Adoption of building and other codes 14.04.020 Copies on file/sale 14.04.025 Plan check 14.04.050 Fees—required 14.04.070 Temporary structures 14.04.080 Hoop houses 14.04.090 Roof snow load 14.04.120 Footings—general 14.04.150 Certificate of occupancy 14.04.010 Adoption of building and other codes The following codes are hereby adopted by reference as the building codes for the city of Kodiak: (a) 2009 International Building Code, as adopted with revisions in 13 AAC 50.020 in effect as of November 16, 2012, and including Appendix H, Signs, for all buildings except one- and two-family dwellings and residential accessory buildings; provided, that the following revisions to the 2009 International Building Code in 13 AAC 50.020 are not adopted: (1) the deletion in 13 AAC 50.020(1) of Sections 103, 104.4, 104.6, 104.8, 105.4, 107.5, 109.2, 109.5, and 110 through 115; and (2) the revisions in 13 AAC 50.020(7) through (11), (16), (17), (66), (73), (74), and (77). (b) 2012 International Residential Code for one- and two-family dwellings with the following revisions: (1) R105.2, Work exempt from permit #10, is modified by striking out "are not attached to a dwelling and do not serve the exit door required by Section R311.4." (2) R301.2.1.1 is modified by adding to the end of the section: The following may be built to Seismic design category D2 with 110 MPH wind speed in B and C wind exposure areas provided that the house was permitted before the adoption of the 2012 Residential Building Code. One permit only. An addition that is not more than 15% of the total gross square foot area of the existing building that the addition will be attached to. Roof pitch is a maximum of 5/12 or less. One story additions may be built on a piling foundation provided existing building has a piling foundation. Other exempt structures in section R105.2 titled Work exempt from permit. (3) R311.7.5.1, Riser height, is modified as follows: The maximum riser height shall be 8 inches (203mm). The riser shall be measured vertically between leading edges of the adjacent treads. The greatest riser height within any flight of stairs shall not exceed the smallest by more than 3/8 inch (9.5 mm). Risers shall be vertical or sloped from the underside of the nosing of the tread above at an angle not more than 30 degrees (0.51 rad) from the vertical. Open risers are permitted provided that the opening between treads does not permit the passage of a 4 -inch -diameter (102 mm) sphere. (4) R311.7.5.2, Tread depth, is modified as follows: The minimum tread depth shall be 9 inches (228mm). The tread depth shall be measured horizontally between the vertical planes of the foremost projection of adjacent treads and at a right angle to the tread's leading edge. The greatest tread depth within any flight of stairs shall not exceed the smallest by more than 3/8 inch (9.5 mm). (5) R313.1, Townhouse automatic fire sprinkler systems, and R313.2, One and two family dwellings automatic fire sprinkler systems, are modified by changing the word "shall" to "may." (6) Chapter 11, Energy Efficiency. Delete and replace with: The AHFC amended 2012 IECC and Bees is the energy standard for the IRC. (7) Chapters 24, 25, 26, 27, 28, 29, 30, 31, 32, and 33. Delete these chapters related to plumbing and replace with the 2009 Uniform Plumbing Code. (8) Chapters 34, 35, 36, 37, 38, 39, 40, 41, 42, and 43. Delete these electrical chapters and replace with the 2011 National Electrical Code. (9) M2002.5, Boiler low-water cutoff, is modified by striking out the words "and hot water." (10) Sections R905.2.7.1, R905.4.3.1, R905.5.3.1, R905.6.3.1, R905.7.3.1, R905.8.3.1. Add to exceptions: Exception #2 Ice barriers are not required on roofs that can achieve R-42 insulation factor at the top plate of an exterior wall. (c) 2009 International Building Code Appendix J, Grading. (d) 2012 Uniform Plumbing Code, as adopted with revisions in 8 AAC 63.010, Appendix Chapter B, Explanatory Notes on Combination Waste and Vent Systems. (e) 2009 International Mechanical Code, as adopted with revisions in 13 AAC 50.023 in effect as of November 16, 2012, except for the deletions in 13 AAC 50.023(1) of Sections 103, 104, and 106 through 110 of the 2009 International Mechanical Code. (f) 2014 National Electric Code. (1) New Section 300.4(1) is added to read as follows: Thermoplastic type insulated conductors may not be installed when the working environment is below 20 degrees Fahrenheit. (2) Section 410.16 is amended to read as follows: Luminaries and Transformers in closets. (g) 1997 Uniform Code for the Abatement of Dangerous Buildings. (h) 1997 Uniform Housing Code. (i) 2009 International Fuel Gas Code, Chapters 6 and 7. They are adopted to regulate erection, construction, enlargement, alteration, repair, moving, removal, conversion, demolition, occupancy, equipment, use, height, area, and maintenance of buildings or structures in the city of Kodiak; to provide for the issuance of permits and collection of fees therefor; and to provide penalties for violations of those regulations. The building codes so adopted shall be interpreted, administered, and enforced with the local amendments hereinafter specifically set forth by the city building official who is authorized to take such action as may be reasonably necessary to enforce the purposes of this section. The city manager may appoint or authorize an assistant or agent to the building official if necessary to carry out the provisions of this section. [Ord. 1354 §§1-3, 2016; Ord. 1305 §1, 2013; Ord. 1246 §1, 2009; Ord. 1195a §1, 2005; Ord. 1145 §1, 2002; Ord. 1099, 1999; Ord. 1045 §1, 1997; Ord. 936 §1, 1992; Ord. 914 §1, 1991; Ord. 904, 1991; Ord. 836 §1, 1988; Ord. 722 §1, 1984; Ord. 650, 1982] 14.04.020 Copies on file/sale After adoption, the building official shall provide for sale, to those interested, copies of all codes adopted pursuant to KCC 14.04.010. At least two copies of each code of technical regulations adopted by reference in KCC 14.04.010 shall be kept at the building department office. [Ord. 1246 §2, 2009; Ord. 1195a §2, 2005; Ord. 722 §2, 1984; Ord. 650, 1982] 14.04.025 Plan check (a) Before beginning construction, alteration, or remodeling of all occupancies and buildings, plans and specifications regarding location on the property, area, height, number of stories, type of construction, fire -resistive construction, interior finish, exit facilities, electrical systems, mechanical systems, automatic fire -extinguishing systems, and fire alarm systems must be submitted to the building official for examination and approval. (b) When the building official determines it advisable because of the complexity of the plans submitted, the plans may be submitted to the International Code Council (ICC) or a professional plan review service approved by the building official. The person submitting the plans to the building official shall be responsible for the plan review fee. [Ord. 1195a §3, 2005] 14.04.050 Fees—required (a) All building permit fees and charges and all water and sewer connection fees associated with the construction which the permit authorizes shall be paid in full prior to issuance of the permit. (b) The fees and charges for building permits and services associated with such permits shall be established by resolution of the city council. [Ord. 979 §4, 1993; Ord. 938 §2, 1992; Ord. 650, 1982] 14.04.070 Temporary structures (a) Temporary structures, necessary for a construction project, may be erected, located, or maintained for a period of not more than 180 days. The location of the temporary structure must be approved by the building department. (b) No certificate of occupancy or certification of project completion shall be issued until the temporary structure is removed. If the building official feels it is necessary to do a reinspection after a job has been completed, the fee for such reinspection shall be as established by resolution of the city council. [Ord. 1246 §3, 2009; Ord. 951 §§10, 11, 1993; Ord. 836 §3, 1988; Ord. 710 §1, 1984; Ord. 650, 1982] 14.04.080 Hoop houses A "hoop house" or "high tunnel," used exclusively for the production or storage of live plants, shall be exempt from the permit requirements of the city of Kodiak building codes if it meets the following criteria: (a) There is no permanent anchoring system or foundation; (b) There is no storage, temporary or otherwise, of solvents, gases, or other chemicals or flammable materials; (c) The structure is no wider than 24 feet and no greater length than 32 feet; (d) The covering of the structure is of a flexible polyethylene material no greater than 10 mils in thickness; (e) The support structure of the hoop house is made of noncombustible materials, e.g., metal, and hoop house must be purchased as a kit per the USDA high tunnel program. Installation is per manufacturer's recommendations; (f) The structure is not utilized for retail sales; (g) The structure is located no closer than 5 feet from all property lines and cannot redirect the existing drainage. [Ord. 1305 §2, 2013] 14.04.090 Roof snow load The basic design snow load shall be not less than 40 pounds per square foot on the horizontal projection of the roof. At the discretion of the building official the snow load may be increased depending on the exposure. [Ord. 836 §4, 1988; Ord. 650, 1982] 14.04.120 Footings—general Exterior porch and entrance platforms or landings constructed of any material shall be anchored to and supported by the building foundation wall at the point of junction. The outer edges of such platforms or landings shall be supported on concrete or masonry walls or piers extending a minimum of 36 inches below finish grade. This shall not apply to cantilevered platforms or landings, nor shall it apply to concrete platforms or landings not supporting any part of a building and extending no more than eight inches above finish grade. Exceptions: In lieu of extending footings below the frost line, one of the following may be used, but in no case shall the footing extend less than the minimum cover depth required by the building code: (a) Place footings on natural sand or gravel backfill compacted to 95 percent standard density. The minimum width of the compacted sand or gravel shall be twice the depth plus the width of the footing, except where the water table is within the depth of frost penetration, in which case the footings shall extend below frost line, 36 inches or as required by the building official. (b) Place footings at a depth and in a type of soil so that allowable soil bearing pressure may be calculated as prescribed elsewhere in this code. [Ord. 1195a §6, 2005; Ord. 722 §8, 1984; Ord. 650, 1982] 14.04.150 Certificate of occupancy (a) It is unlawful to occupy or inhabit any building or structure for which a certificate of occupancy has not been issued by the building official as provided in this title. (b) The building official shall issue a certificate of occupancy upon completion of each building or structure found to be in compliance with the terms of this title and rules adopted hereby. (c) Falsification of a certificate of occupancy for a building or structure not in conformity with such certificates shall be deemed a violation of this title. [Ord. 1049 §4, 1997] Hamed G71 The Kodiak City Code is current through Ordinance 1429, passed August 1, 2022. Disclaimer: The City Clerk's Office has the official version of the Kodiak City Code. Users should contact the City Clerk's Office for ordinances passed subsequent to the ordinance cited above. City Website: https://www. city.kodiak.ak.us/ City Telephone: (907) 486-8636 Code Publishing Company Home < Chapter 14.08 ELECTRICAL CODE Sections 14.08.010 Administration and enforcement 14.08.020 License required 14.08.030 Use of licensee's name by another 14.08.040 Permit—exception 14.08.050 Permit application 14.08.060 Permit fee 14.08.010 Administration and enforcement The administration and enforcement of this chapter shall be the duty of the city building official who is authorized to take such action as may be reasonably necessary to enforce the purposes of this code. The city manager may appoint or authorize an assistant or agent to the building official if necessary to carry out the provisions of this code. [Ord. 650, 1982] 14.08.020 License required No individual shall engage in the business of electrical installation in the city unless licensed as an electrical contractor by the state of Alaska and carrying a valid Alaska State contractor's license under the provisions of this code. No person shall engage in the businesses of installing, repairing, or altering electrical systems unless the electrical work performed in the course of such business is done by a person holding a state fitness card and is under the direction of a licensed electrical contractor. [Ord. 650, 1982] 14.08.030 Use of licensee's name by another No person who has obtained an electrical contractor's license shall allow his name to be used by another person either for the purpose of obtaining permits or doing business or work under the license. [Ord. 650, 1982] 14.08.040 Permit—exception (a) Any permit required by this code may be issued to any person to do any work regulated by this code in a single-family dwelling used exclusively for living purposes, including the usual accessory buildings and quarters in connection with such buildings, provided the person is the bona fide owner of such dwelling and that the same will be occupied by the owner. (b) No person shall apply for a second permit under this exception within a 12 -month period for purposes of new construction. [Ord. 662, 1983; Ord. 650, 19821 14.08.050 Permit application Application for permits shall be made on suitable forms provided by the building official. The application shall be accompanied by fees in accordance with the schedule of fees set forth in KCC 14.08.060. [Ord. 650, 1982] 14.08.060 Permit fees The fees and charges for permits for electrical work and services associated with such permits shall be established by resolution or motion of the city council. [Ord. 938 §3, 1992; Ord. 836 §6, 1988; Ord. 650, 1982] Home (--< ' ' > The Kodiak City Code is current through Ordinance 1429, passed August 1, 2022. Disclaimer: The City Clerk's Office has the official version of the Kodiak City Code. Users should contact the City Clerk's Office for ordinances passed subsequent to the ordinance cited above. City Website: https://www.city.kodiak.ak.us/ City Telephone: (907) 486-8636 Code Publishing Company. Home < Chapter 14.12 PLUMBING CODE Sections 14.12.010 Administration and enforcement 14.12.020 License required 14.12.030 Use of licensee's name by another 14.12.040 Permit—exception 14.12.050 Permit application 14.12.070 Inspections 14.12.010 Administration and enforcement The administration and enforcement of this chapter shall be the duty of the city building official, who is authorized to take such action as may be reasonably necessary to enforce the purposes of this code. The city manager may appoint or authorize an assistant or agent to the building official if necessary to carry out the provisions of this code. [Ord. 650, 1982] 14.12.020 License required No individual shall engage in the business of plumbing in the city unless licensed as a plumber by the state of Alaska and carrying a valid Alaska State contractor's license under the provisions of this code. No person shall engage in the business of installing, repairing, or altering plumbing unless the individual holds a state fitness card and is under the direct supervision of a licensed plumber. [Ord. 650, 1982] 14.12.030 Use of licensee's name by another No person who has obtained a plumbing contractor's license shall allow the contractor's name to be used by another person either for the purpose of obtaining permits or doing business or work under the license. [Ord. 650, 19821 14.12.040 Permit—exception (a) Any permit required by this code may be issued to any person to do any work regulated by this code in a single-family or duplex dwelling used exclusively for living purposes, including the usual accessory buildings and quarters in connection with such building, provided the person is the bona fide owner of such dwelling and that the same will be occupied by the owner. (b) No person shall apply for a second permit under this exception within a 12 -month period for purposes of new construction. [Ord. 722 §10, 1984; Ord. 662, 1983; Ord. 650, 1982] 14.12.050 Permit application Application for permit shall be made on suitable forms provided by the building official. The application shall be accompanied by any required fees established by resolution or motion of the city council. [Ord. 938 §5, 1992; Ord. 650, 1982] 14.12.070 Inspections All plumbing and drainage systems shall be inspected by the building official to ensure compliance with all requirements of this code. [Ord. 650, 1982] The Kodiak City Code is current through Ordinance 1429, passed August 1, 2022. Disclaimer: The City Clerk's Office has the official version of the Kodiak City Code. Users should contact the City Clerk's Office for ordinances passed subsequent to the ordinance cited above. City Website: https://w ww.city.kodiak.ak.us/ City Telephone: (907) 486-8636 Code Publishing Company Home < Chapter 14.20 MOBILE HOMES Sections 14.20.010 Definitions 14.20.020 Mobile home construction standards 14.20.030 Location—prohibited—exceptions—temporary visitor permit 14.20.050 Violation—penalty 14.20.010 Definitions "Mobile home" means a structure transportable in one or more sections, which is eight body feet or more in width and is 32 body feet or more in length, and which is built on a permanent chassis, and designed to be used as a dwelling with or without a permanent foundation, when connected to the required utilities. "Mobile home park" means any area or premises where space for two or more mobile homes is rented, held out for rent, or for which free occupancy is permitted to users for the purpose of securing their trade. "Recreational vehicle" means a vehicular type unit primarily designed as temporary living quarters for recreational, camping, or travel use, which either has its own motive power or is mounted on or drawn by another vehicle. Examples are: travel trailers, camping trailers, truck campers, and motor homes. [Ord. 650, 1982] 14.20.020 Mobile home construction standards Any mobile home intended to be placed within the city of Kodiak must conform to the standards set forth in the Code of Federal Regulations, Title 24, Part 3280, titled "Manufactured Home Construction and Safety Standards." [Ord. 1339 §1, 2015; Ord. 836 §8, 1988; Ord. 650, 1982] 14.20.030 Location—prohibited—exceptions—temporary visitor permit The parking or otherwise locating of recreational vehicles for any purpose other than storage anywhere within the city limits, outside an existing mobile home park, is prohibited unless authorized by the terms of a temporary visitor permit or unless the recreational vehicle is located on private property with the permission of the owner of that property and is at least 150 feet from the nearest public road and all property owned by other persons and for a maximum period of not more than 10 weeks in any one calendar year. (a) The cashier may issue one temporary permit per visitor per six-month period; said permit not to exceed 14 days which shall be subject to a single renewal for a period not to exceed an additional seven days. If the permittee fails to vacate or remove the recreational vehicle at the expiration of the permit term and any renewal period granted, the permittee shall become liable to the city for a civil fine in the amount of $20.00 per day for each day or portion of a day that the recreational vehicle remains on the premises without authorization plus any surcharge required to be imposed by AS 29.25.072. For the purpose of this section, "visitor" shall mean a person who journeys to the city for the purpose of a short stay and has been in Kodiak for less than 30 days. The temporary visitor permit will be issued only to recreational vehicles bearing a current license plate. The permit will be issued to the license number except in the case of vehicle -mounted campers, in which case, the permit will be issued to the license number of the vehicle upon which the camper is mounted. It is not permitted under this section to remove a camper from the licensed vehicle to which the temporary permit applies. (b) The cashier shall only issue temporary visitor permits for private property. If the applicant desires to park a recreational vehicle on any city -owned property or rights-of-way the permit shall be subject to approval by the council. (c) Opportunity for objection to the issuance of a temporary visitor permit issued under this section will be extended to property owners whose property immediately abuts the private property on which the temporary visitor permit is issued or applied for, and on whose property is situated an occupied dwelling. The objection may be made before issuance or during the term of the permit. Any objections filed under this subsection will be reviewed by the council at the next regular council meeting following the filing of the objection; a decision by the council as to the issuance or continuance of the protested permit will be made at that meeting. (d) The city council may establish by resolution or motion the fees for each original application for a temporary visitor permit and for the renewal of such permits. [Ord. 1339 §2, 2015; Ord. 1081 §16, 1998; Ord. 938 §6, 1992; Ord. 743, 1985; Ord. 697 §2, 1983; Ord. 662, 1983; Ord. 650, 1982] 14.20.050 Violation—penalty The penalty for violation of this chapter shall be as prescribed in KCC 1.12.010. Any person, firm, association, or corporation who violates any provision of this chapter shall remove the mobile home or recreational vehicle within 10 days at the direction of the building official. If the subject mobile home or recreational vehicle is not moved by the owner, occupant, or person in immediate control, the city may authorize impoundment of the mobile home or recreational vehicle. All costs for the above will be borne by the owner. In addition, there shall be assessed against the owner a storage fee as established by resolution or motion of the city council. [Ord. 951 §12, 1993; Ord. 650, 1982] Home F < i, > Home < > Chapter 14.24 FIRE CODE Sections 14.24.010 Adoption 14.24.020 Copies on file/sale 14.24.030 Fire safety inspection program 14.24.040 Plan review For other fire prevention provisions, see Chapter 8.36 KCC. 14.24.010 Adoption The 2009 International Fire Code, including Appendices A through G, as adopted with revisions in 13 AAC 50.025 in effect as of November 16, 2012, except for the deletions in 13 AAC 50.025(1) of Sections 103, 104.2, 104.3, 104.4, 104.5, 104.6, 104.10, 104.11, 104.11.1, 104.11.2, 106, 108, 109, and 111 of the 2009 International Fire Code, is hereby adopted by reference as the fire code for the city of Kodiak. This code establishes regulations affecting or relating to structures, processes, premises, and safeguards regarding: (a) The hazard of fire and explosion arising from the storage, handling, or use of structures, materials, or devices; (b) Conditions hazardous to life, property, or public welfare in the occupancy of structures or premises; (c) Fire hazards in the structure or on the premises from occupancy or operation; (d) Matters related to the construction, extension, repair, alteration, or removal of fire suppression or alarm systems; and (e) Conditions affecting the safety of fire fighters and emergency responders during emergency operations. The fire code so adopted shall be interpreted, administered, and enforced with the local amendments hereinafter specifically set forth by the fire code official who is authorized to take such action as may be reasonably necessary to enforce this section. The city manager may appoint or authorize an assistant or agent to the fire code official if necessary to carry out the provisions of this section. [Ord. 1305 §3, 2013; Ord. 1246 §4, 2009; Ord. 1195a §8, 2005; Ord. 1145 §3, 2002; Ord. 1091, 1999; Ord. 1041 §8, 1997; Ord. 890, 1991; Ord. 650, 1982] 14.24.020 Copies on file/sale After adoption, the fire code official shall provide for sale copies of the fire code or referenced standards. At least three copies shall be kept at the building department office. [Ord. 1305 §4, 2013; Ord. 1195a §9, 2005; Ord. 722 §12, 1984; Ord. 650, 19821 14.24.030 Fire safety inspection program The fire code official will conduct a fire code inspection program which meets or exceeds the program conducted by the State Division of Fire and Life Safety. [Ord. 1305 §5, 2013] 14.24.040 Plan review The fire code official will assist in the review of fire suppression, fire alarm, and site plan reviews for the purposes of emergency response and suppression with the building code official. [Ord. 1305 §6, 2013] The Kodiak City Code is current through Ordinance 1429, passed August 1, 2022. Disclaimer: The City Clerk's Office has the official version of the Kodiak City Code. Users should contact the City Clerk's Office for ordinances passed subsequent to the ordinance cited above. City Website: https://www.city.kodiak.ak.us/ City Telephone: (907) 486-8636 Code Publishing Company, Home < Chapter 14.26 DRIVE ACCESSES Sections 14.26.010 Administration and enforcement 14.26.020 Permit required 14.26.030 Application for permit 14.26.040 General requirements 14.26.050 Inspections 14.26.060 Liability 14.26.010 Administration and enforcement The administration and enforcement of this chapter shall be the duty of the city building official who is authorized to take action as necessary to enforce the provisions of this chapter. The city manager may appoint or authorize an assistant or agent to the building official if necessary to carry out the provisions of this code. [Ord. 1195a §10, 2005; Ord. 699, 1983] 14.26.020 Permit required It shall be unlawful for any person, firm, association, or corporation to construct a drive access on city - owned property or rights-of-way, or property adjoining city -owned property or rights-of-way, without first obtaining a separate permit from the building official. [Ord. 699, 1983] 14.26.030 Application for permit To obtain a permit, the applicant shall first file an application on a form furnished by the building official for that purpose. Every such application shall: (a) Identify and describe the work to be covered by the permit. (b) Describe the land on which the proposed work is to be done by legal description, street address, or similar description that will readily identify and definitely locate the proposed access. (c) Be accompanied by plans, diagrams, computations, and specifications or other data as required by the building official. (d) Be signed by the permittee, or his authorized agent, who may be required to submit evidence to indicate such authority. (e) Give such other data and information as may be required by the building official. (f) Unless the application is submitted in conjunction with a building permit application, it shall be accompanied by any required fees established by resolution or motion of the city council. [Ord. 1195a §11, 2005; Ord. 938 §7,1992; Ord. 836 §11, 1988; Ord. 699, 1983] 14.26.040 General requirements The following requirements shall apply to all construction governed by this chapter: (a) All drive accesses, driveways, or road approaches shall be constructed and maintained in such a manner that the street and all its appurtenances or facilities including but not limited to pavement, sidewalks, drainage pipes, culverts, and underground utilities shall not be impaired or endangered in any way by the construction or maintenance of this facility. (b) The standard drive access width shall be 14 feet. (c) The standard grade from the edge of the traveled roadway to the property line shall be two percent down toward the property line. (d) The grade shall not exceed 14 percent inside the property line. (e) If a culvert is required, the ditch depth, culvert type, length, and size shall be determined by the city engineer. (f) All construction, material, and workmanship within the right-of-way must comply with the latest edition of the city of Kodiak standard construction specifications and standard details. [Ord. 1195a §12, 2005; Ord. 699, 1983] 14.26.050 Inspections (a) All construction or work for which a permit is issued under this chapter shall be subject to inspection and testing by the building official and the city engineer. A survey of the property may be required by the building official to verify that the facility is located in accordance with the approved plans. It shall be the duty of the permit applicant to cause the work to be accessible and exposed for inspection purposes. Neither the building official nor the city shall be liable for expense entailed in the removal or replacement of any material required to allow inspection. (b) A copy of the permit must be on the construction site. If it is not, the city reserves the right to stop construction until such time as the permit is posted. (c) The city reserves the right to inspect and reject materials or workmanship not to city standards, to stop construction until corrections are made, or to require removal of the facility and to charge time and equipment to the permittee for correction. [Ord. 1195a §13, 2005; Ord. 699, 1983] 14.26.060 Liability (a) All drive accesses, driveways, or road approaches constructed under this chapter on any city -owned property or rights-of-way shall be the property of the city. All costs and liability in connection with the construction or maintenance of said accesses shall be at the sole expense of those lands and/or persons served. (b) The permittee shall adjust, relocate, or remove this facility without cost or liability to the city if, at any time, or from time to time, the use or safety of the street requires this to be done. (c) The permittee shall assume all liability or costs in connection with the facilities and shall hold harmless the city, its officers, agents, employees, and/or contractors in any matters pertaining to the facilities for which the permit is issued. [Ord. 699, 1983] Home < > Chapter 14.40 BUILDING CODE BOARD OF APPEALS Sections 14.40.010 Composition 14.40.020 Administrative jurisdiction 14.40.010 Composition (a) The building code board of appeals shall consist of five members, four of whom shall be qualified by experience and training to pass upon matters pertaining to building construction. One member shall be selected from the community at large. Each of the five members shall be appointed by the mayor and ratified by the council. (b) The building official shall be an ex officio member of the board. (c) All appointees shall serve at the pleasure of the appointing authority. (d) The members of the board shall be appointed for staggered three-year terms. (e) Three members of the board of appeals shall constitute a quorum for the transaction of any business. For any affirmative action on quasi-judicial matters by the board of appeals, there must be a concurring vote of three members. [Ord. 650, 1982] 14.40.020 Administrative jurisdiction (a) The duties of the board shall be as stated in the adopted building codes including the building, fire, mechanical, electrical, and plumbing codes. (b) The building code board of appeals by resolution may adopt rules consistent with this title to implement, interpret, or make specific its provisions. Copies of all rules adopted under this subsection shall be available to the public in the offices of the building official and the city clerk. (c) The board shall hear and decide appeals from the actions of administrative officials relating to building regulations under this title. The board may determine the suitability of alternate materials and methods of construction and provide for reasonable interpretation of the provisions of this title. (d) The board shall also recommend such amendments to this title as may be deemed necessary. (e) The board of appeals is the final appellate board of the city for matters heard by it. [Ord. 1195a §14, 2005; Ord. 740, 1984; Ord. 650, 1982] Hame l ` 1l FJ Home < Chapter 14.44 ENFORCEMENT, PENALTIES, AND REMEDIES Sections 14.44.010 Enforcement authority 14.44.020 Administrative inspections 14.44.030 Penalties and remedies 14.44.010 Enforcement authority (a) The building official shall have the power and duty to enforce the provisions of this title. (b) Stop order—issuance. Whenever any work is being done in violation of the provisions of this title, or in variance with the terms of any permit issued for such work, the building official may order all work on the job stopped until such violation or variance is eliminated and any work or installation made in violation of this title corrected. Such stop order, if oral, shall be followed by a written stop order within 24 hours (excluding Saturdays, Sundays, and holidays). (c) Stop order—violation, revocation. It is unlawful to do or perform any work in violation of such stop order, except as may be necessary to prevent injury or damage to persons or property. Such stop order may be revoked by the building official, city engineer, city manager, or city council. (d) Upon written complaint by a citizen, or upon the building official's own initiative, the official may, after investigation, initiate legal proceedings against any person for the violation of this title. The building official shall give at least 10 days' written notice of intent to prosecute and may initiate legal proceedings only if the violation is not cured within that period, and if the person who is the subject of the notice fails to seek an exception or other appropriate relief within the notice period. [Ord. 650, 19821 14.44.020 Administrative inspections In accordance with this chapter, the building official may make inspections necessary to enforce the provisions of this title. When the building official has reasonable cause to believe that in any building or on any premises there exists any violation of this title, the official may enter such building or premises at any reasonable time to inspect the same or perform any duties under this title; provided, that where the Constitution of the United States or the state of Alaska requires that the building official obtain a search warrant before making an inspection, the official shall not make the inspection until authorized to do so by a search warrant issued by a court of competent jurisdiction and then only in the company of a peace officer. [Ord. 650, 1982] 14.44.030 Penalties and remedies (a) A person who violates any provision of this title or any order issued under KCC 14.44.010 is guilty of an infraction and subject to a fine of not more than $300.00 plus any surcharge required to be imposed by AS 29.25.072. Each day of violation constitutes a separate offense. (b) The city or any aggrieved person may bring a civil action to enjoin any violation of this title, or any order issued under KCC 14.44.010, and to obtain damages for any injury the plaintiff suffered as a result of the violation. An action for injunction under this section may be brought notwithstanding the availability of any other remedy. Upon application for injunctive relief and the finding of an existing or threatened violation, the superior court shall enjoin the violation. (c) Each act or condition violating this title or any order issued under KCC 14.44.010 and each day during which the act or condition exists, continues, or is repeated shall be a separate and distinct violation. (d) The penalties provided for violation of this chapter are in addition to and not in lieu of any other penalty provided for in state law or any civil remedy available to the city. [Ord. 1081 §17, 1998; Ord. 753 §7, 1985; Ord. 650, 1982] Home < The Kodiak City Code is current through Ordinance 1429, passed August 1, 2022. Disclaimer: The City Clerk's Office has the official version of the Kodiak City Code. Users should contact the City Clerk's Office for ordinances passed subsequent to the ordinance cited above. City Website: httpi//www.city.kodiak.ak.us/ City Telephone: (907) 486-8636 Code Publishing Company, Home < Chapter 14.48 APPEALS AND EXCEPTIONS Sections 14.48.010 Appeals from building official 14.48.020 Appeals—hearing and decision 14.48.030 Appeal—decision 14.48.040 Exceptions—application 14.48.050 Exceptions—investigation 14.48.060 Exceptions—public hearing 14.48.070 Exceptions—granting or denial 14.48.080 Fees—appeals and exceptions 14.48.010 Appeals from building official (a) The following decisions of the building official are subject to appeal to the building code board of appeals: (1) The denial of a building permit. (2) The issuance of an order under KCC 14.44.010. (b) A decision described in subsection (a) of this section is final unless appealed to the building code board of appeals within 10 days of the mailing of notice of the decision. An appeal is commenced by filing with the city clerk a written notice of appeal, specifically stating the reason for the appeal and the relief sought, and payment of the appeal fee prescribed under this chapter. (c) An appeal under this section may be brought by any person aggrieved by the decision appealed, or by any government agency. [Ord. 650, 1982] 14.48.020 Appeals—hearing and decision (a) The building code board of appeals shall hold a public hearing on each appeal. At the hearing the board of appeals shall review the appeal record and hear evidence and argument presented by persons interested in an appeal. (b) The building code board of appeals shall either affirm or reverse the building official's decision in whole or in part. If the building code board of appeals fails to approve the reversal of the building official's decision, that decision is affirmed. (c) Every decision of the building code board of appeals on an appeal shall be based upon findings and conclusions adopted by the board of appeals. The findings must be reasonably specific so as to provide the community and, where appropriate, reviewing authorities, a clear and precise understanding of the reason for the decision. (d) The building code board of appeals' decision on an appeal shall be mailed to the appellant within 10 days after the decision. [Ord. 650, 1982] 14.48.030 Appeal—decision The building code board of appeals shall render a decision on the appeal within 40 days after its filing. [Ord. 650, 1982] 14.48.040 Exceptions—application (a) An application for exception from the regulations of this title may be filed by any taxpayer, property owner, or party affected. (b) An application for exception is commenced by filing with the city clerk a written request specifically stating any and all reasons justifying the granting of the exception, and payment of the exception fee prescribed under this chapter. [Ord. 650, 1982] 14.48.050 Exceptions—investigation (a) The building code board of appeals shall cause an investigation to be made to determine that such uses will not be injurious to public health, safety, or welfare or detrimental to other properties or uses in the vicinity. (b) The board may require the petitioner to submit engineering and other technical studies in support of the petition. [Ord. 650, 1982] 14.48.060 Exceptions—public hearing The board shall hold a public hearing on all applications for an exception. Such hearing shall be held not less than 10 days nor more than 30 days following the date of filing of such application; the applicant shall be notified of the date of such hearing. The board shall cause to be sent to each owner of the properties within a distance of 300 feet of the exterior boundary of the lot or parcel of land described in such application, notice of the time and place of the hearing, a description of the property involved, and the provisions of this title from which an exception is sought. For the purposes of this chapter, "owner of property" means that owner shown upon the latest tax assessment rolls. [Ord. 650, 1982] 14.48.070 Exceptions—granting or denial Within 40 days after the receipt of an application, the board shall render its decision. If it is the opinion of the board, after consideration of the investigation report, that the proposed exception will not endanger the public health, safety, or general welfare, or be inconsistent with the general purposes and intent of this title, the board shall approve the exception with or without conditions. If the proposed exception will tend, in the opinion of the board, to endanger in any way the public health, safety, or general welfare or produce results inconsistent with the general purposes and intent of this title, the board shall deny the application. [Ord. 650, 1982] 14.48.080 Fees—appeals and exceptions Notices of appeal and applications for exception shall be accompanied by a filing fee as established by resolution or motion of the city council. [Ord. 951 §13, 1993; Ord. 650, 1982] Home < > Chapter 14.52 REGISTER OF HISTORIC PLACES Sections 14.52.010 Register established 14.52.010 Register established (a) A register of historic places is hereby established to provide for public recognition of local cultural resources worthy of preservation. (b) Criteria for selection and placement on and removal from the register of historic places shall be set by resolution of the historic preservation commission. (c) Additions to or deletions from the register of historic places must be requested in writing and submitted to the historic preservation commission by the owner of a majority interest in the property proposed to be added or deleted. (d) The historic preservation commission's recommendations for additions to or deletions from the register of historic places are subject to approval by resolution of the city council. [Ord. 1403(SUB) §2, 2020] Home F <---3 L > The Kodiak City Code is current through Ordinance 1429, passed August 1, 2022. Disclaimer: The City Clerk's Office has the official version of the Kodiak City Code. Users should contact the City Clerk's Office for ordinances passed subsequent to the ordinance cited above. City Website: https://www.city.kodiak.ak.us/ City Telephone: (907) 486-8636 Code Publishing Company_ KODIAK ISLAND BOROUGH A L A S K A Borough Code Title 15 BUILDINGS AND CONSTRUCTION CL 2 o Chapters: 15.05 Definitions 15.10 Building Codes 15.15 Electrical Code 15.20 Plumbing Code 15.25 Mobile Homes 15.30 Fire Code 15.35 Driveway Access T- 15.40 Building and Lot Numbering 15.45 Building Code Board of Appeals 15.50 Enforcement, Penalties, and Remedies 15.55 Appeals and Exceptions BOROUGH CODE KODIAK ISLAND BOROUGH A L A S K A Borough Code —. Tit a 15, Bui dings and Construction BOROUGH CODE Chapter 15.05 DEFINITIONS C e -a O 15.05.010 Building. Repealed by Ord. 97-05. 15.05.020 Buildingcode. Ct G" O "Building code" means the Uniform Building Code adopted by the borough and any other building regulations applicable in the borough. [Ord. 92-11 §4,1992; Ord. 84-42-0 §2,1984. Formerly §15.02.0201. 15.05.030 Q 0 Z O Building official. Repealed by Ord. 97-05. 15.05.040 Q G O Building square footage. Repealed by Ordinance No. 97-05. 15.05.050 Current Repealed by Ord. 97-05. 15.05.060 Remote. CL a .JP_ O 4 0 ?' O "Remote"from Kodiak Island road system means sites more than one mile from the current road system. [Ord. 88-18-0 §2,1988. Formerly §15.02.060]. KODIAK ISLAND BOROUGH A L A S K A 15.10.080 15.10.090 15.10.100 15.10.110 15.10.120 15.10.130 Chapter 15.10 BUILDING CODES 4 O Adoption of building and other codes. Repealed. Copies on file for sale. Repealed. Exemptions. Plan check and approval. Repealed. Use of local Sitka Spruce allowed in one- and two-family dwellings. International Building Code Appendix J, Grading. Sanitation facilities. Building permit fees. Temporary structures. Roof snow load. 15.10.140 Repealed. 15.10.150 Repealed. 15.10A60 Footings - General. 15.10.170 Certificate of occupancy. 15.10.180 Hoop houses. BOROUGH CODE 15.10.010 Q G 2 O Adoption of building and other codes. The following codes are hereby adopted by reference as the building codes for the borough: A. The 2009 International Building Code, as adopted with revisions in 13 AAC 50.020, and including Appendix H, Signs, for all buildings except one- and two-family dwellings and residential accessory buildings; provided, that the following revisions to the 2009 International Building Code in 13 AAC 50.020 are not adopted: (1) the deletion in 13 AAC 50.020(l) of Sections 103, 104.4,104.6,104.8,105.4,107.5, 108.4,109.2,109.5 and 110 to 115; and (2) the revisions in 13 AAC 50.020 7 , (8), (9), (10), (11), (16), (17), (66), (73), (74) and (77); B. 2012 International Residential Code for One- and Two -Family Dwellings with the following revisions: 1. R105.2, Work exempt from permit, is amended to read as follows: Building: #10. Decks not exceeding 200 square feet (18.58 m2) in area, that are not more than 30 inches (762 mm) above grade at any point. 2. R301.2.1.1, Wind limitations and wind design required, is amended to read as follows at the end of the section: The following may be built to Seismic design category D2 with 110 MPH wind speed in 8 and C wind exposure areas provided that the house was permitted before the adoption of the 2012 Residential Building Code. 1) One permit only. An addition that is not more than 15% of the total gross square foot area of the existing building that the addition will be attached to. Roof pitch is a maximum of 5/12 or less. One story additions may be built on a piling foundation provided existing building has a piling foundation. 2) Other exempt structures in section R105.2 Work exempt from permit. 3. R311.7.5.1, Risers, is amended to read as follows: The maximum riser height shall be 8 inches (203 mm). The riser shall be measured vertically between leading edges of the adjacent treads. The greatest riser height within any flight of stairs shall not exceed the smallest by more than 3/8 inch (9.5 mm). Risers shall be vertical or sloped from the underside of the nosing of the tread above at an angle not more than 30 degrees (0.51 rad) from the vertical. Open risers are permitted provided that the opening between treads does not permit the passage of a 4 -inch -diameter (102 mm) sphere. 4. R311.7.5.2, Treads, is amended to read as follows: The minimum tread depth shall be 9 inches (228 mm). The tread depth shall be measured horizontally between the vertical planes of the foremost projection of adjacent treads and at a right angle to the tread's leading edge. The greatest tread depth within any flight of stairs shall not exceed the smallest by more than 3/8 inch (9.5 mm). 5. R313.1, Townhouse automatic fire sprinkler systems, is amended to read as follows: An automatic residential fire sprinkler system may be installed in townhouses. 6. R313.2, One- and two-family dwellings automatic fire sprinkler systems, is amended to read as follows: An automatic residential fire sprinkler system may be installed in one- and two-family dwellings. 7. Chapter 11, Energy Efficiency. Remove. 8. Chapters 24, 25, 26, 27, 28, 29, 30, 31, 32, and 33. Remove plumbing chapters related to the International Residential Code and insert the 2009 Uniform Plumbing Code. 9. Chapters 34, 35, 36, 37, 38, 39, 40, 41, 42, and 43. Remove electrical chapters of the International Residential Code and insert the 2011 National Electrical Code. 10. M2002.5, Boiler low-water cutoff, is amended to read as follows: All steam boilers shall be protected with a low-water cutoff control. The low-water cutoff shall automatically stop the combustion operation of the appliance when the water level drops below the lowest safe water level as established by the manufacturer. C. 2009 International Building Code Appendix J, Grading; D. The 2009 Uniform Plumbing Code, as adopted with revisions in 8 AAC 63.010 in effect as of February 23, 2011, Appendix Chapter B, Explanatory Notes on Combination Waste and Vent Systems; and Appendix Chapter H, Recommended Procedures for Sizing Commercial Kitchen Grease Interceptors; E. The 2009 International Mechanical Code, as adopted with revisions in 13 AAC 50.023, except for the deletions in 13 AAC 50.023(1) of Sections 103,104, and 106 to 110 of the 2009 International Mechanical Code; F. The 2011 National Electrical Code. 1. 300.4, Protection Against Physical Damage, is amended to read as follows: Where subject to physical damage, conductors, raceways, and cables shall be protected. Thermoplastic type insulated conductors may not be installed when the working environment is below 20° Fahrenheit. 2. 410.16 is amended to read as follows: 410.16 Luminaries and Transformers in Closets. G. The 1997 Uniform Code for the Abatement of Dangerous Buildings; H. The 1997 Uniform Housing Code; and I. 2009 International Fuel Gas Code, Chapters 6 and 7. They are adopted to regulate erection, construction, enlargement, alteration, repair, moving, removal, conversion, demolition, occupancy, equipment, use, height, area, and maintenance of buildings or structures in the borough; to provide for the issuance of permits and collection of fees therefor; and to provide penalties for violations of these regulations. The building codes so adopted shall be interpreted, administered, and enforced with the local amendments hereinafter specifically set forth by the borough building official, who is authorized to take such action as may be reasonably necessary to enforce the purposes of this section. The borough manager may appoint or authorize an assistant or agent to the building official if necessary to carry out the provisions of this section. [Ord. FY2017-22 §2,2017; Ord. FY2016-12 §3,2016; Ord. FY2013-09 §2, 2013; Ord. FY2009-12 §2,2008; Ord. FY2006-02 §2,2005; Ord. 02-08 §2,2002; Ord. 99-04 §2,1999; Ord. 97-05 §3,1997; Ord. 92-11 §2,1992; Ord. 91-13 §2,1991; Ord. 91-01 §2,1991; Ord. 88-18-0 §3,1988; Ord. 85-13-0 §1,1985; Ord. 84-61-0 §10,1984; Ord. 84-42-0 §2,1984. Formerly §15.04.010]. 15.10.020 Exception. Repealed by Ord. 97-05. 15.10.030 Q G 0 Copies on file for sale. After adoption, the building official shall provide copies for sale, to those interested, copies of all codes adopted pursuant to KIBC 15.10.010. At least two copies of each code of technical regulations adopted by reference in KIBC 15.10.010 shall be kept at the building department offi(-e. [Ord. FY2009.12 §3,2008; Ord. 91-05 §2,1991; Ord. 84-42-0 §2.1984. Formerly §15.04.0201. 15.10.040 Q G Z 0 Permit required. Repealed by Ord. FY2006-02. 15.10.050 Exemptions. A. Notwithstanding the construction requirements contained within this code, owner -occupied residential buildings and accessory buildings associated with residential use, when located in remote areas, are exempt from the building regulations of the borough. B. The borough does not certify that any building built under this exemption meets any of the adopted codes or ordinances. No physical inspections will be made of the structure. C. Permits and inspection services are available in this exempt area at the owner's option. Cost of these permits and inspection services are the responsibility of the property owner and will be charged at the same rate as the nonexempt portions of the borough. IOrd. FY2017-22 §2,2017; Ord. 88-18-0 §5,1988. Formerly §15.04.0311. 15.10.060 Q G 2 0 Plan check and approval. When the building official determines it advisable because of the complexity of the plans submitted, the plans may be submitted to the International Code Council (ICC), or a professional plan review service approved by the building official. The person submitting the plans to the building official shall be responsible for the plan review fee. [Ord. FY2006-02 §4,2005; Ord. 97-05 §3, 1997; Ord. 88-18-0 §5,1988. Formerly §15.04.035]. 15.10.070 Contractor requirements. Repealed by Ord. 97-05. 15.10.080 Q (3) 1 0 Use of local S'ltka Spruce allowed in one- and two-family dwellings. Ungraded, locally manufactured Sitka Spruce lumber may be used in the construction of one-story and two-story dwellings and accessory buildings. The following values shall be used in determining the structural adequacy of member sizes: Fb single use = 800 #/sq. in. Fb repetitive = 925 #/sq. in. Ft - 475 #/sq. in. Fv = 75 #/sq.in. Fc_ = 435 #;sq. in. Fc = 825 #/sq. in. E = 1,200,000 #/sq. in. [Ord. FY2013-09 §3,2013; Ord. 97-05 §3,1997; Ord. 88-18-0 §6,1988; Ord. 84- 42-0 §2,1984. Formerly §15.04.050]. 15.10.090 Q (D Z O International Building Code Appendix J, Grading. Appendix J of the 2009 International Building Code is amended to read as follows: Section 1103.2 1. When approved by the building official, grading in an isolated area if there is no danger to private or public property. For purposes of this section, a lot located in a recorded subdivision shall not be considered an isolated, self-contained area. 2. An excavation below finished grade for basements and footings of a building, retaining wall or other structure authorized by a valid building permit. This shall not exempt any fill made with the material from such an excavation or exempt any excavation having an unsupported height greater than 10 feet after the completion of such structure. 8. An excavation which is (1) less than five (5) feet in depth, or (2) which does not create a cut slope greater than ten (10) feet in height and steeper than 11/2 horizontal to 1 vertical. 9. A fill less than five (5) feet in depth and placed on natural terrain with a slope Flatter than 3 horizontal to 1 vertical, not intended to support structures, which does not obstruct a drainage course. Section 1106.1 Slope. The slope of cut surfaces shall be no steeper than is safe for the intended use and shall be no steeper than 1/2 horizontal to one (1) vertical in solid rock and 2 horizontal to 1 vertical in other soils unless the permittee furnishes a soil engineering or an engineering geology report, or both, stating that the site has been investigated and giving an opinion that a cut at a steeper slope will be stable and not create a hazard to public or private property. Where the cut slope in rock exceeds thirty feet in height, a ten foot wide bench shall be provided at twenty feet and at twenty foot intervals thereafter. For slopes greater than 11/2 horizontal to 1 vertical, the adjacent property line shall be fenced except along public right-of-way before excavation is begun. Section J107.2 Preparation of Ground. The ground surface shall be prepared to receive fill by removing vegetation, noncomplying fill, topsoil and other unsuitable materials, scarifying to provide a bond with the new fill and, where slopes are steeper than five to one, and the height is greater than 5 feet, by benching into sound bedrock or other competent material as determined by the soils engineer. The bench under the toe of a fill on a slope steeper than 5 to one (1) shall be at least 10 feet wide. The area beyond the toe of fill shall be sloped for sheet overflow or a paved drain shall be provided. When fill is to be placed over a cut, the bench under the toe of fill shall be at least ten feet (10') wide but the cut must be made before placing fi II and accepted by the soils engineer and engineering geologist as a suitable foundation for fill. Unsuitable soil is soil which, in the opinion of the building official or the civil engineer or the soils engineer or the geologist, is not competent to support other soil or fill, to support structures or to satisfactorily perform the other functions for which the soil is intended. Section J107.6 Slope. The slope of fill surfaces shall be no steeper than is safe for the intended use. Fill surfaces shall be no steeper than two horizontal to one vertical for soils other than fractured rock and one and one-half horizontal to one vertical for fractured rock. Section J 110.1 Slopes. The faces of cut and fill slopes shall be prepared and maintained to control against erosion. This control may consist of effective planting. The protection for the slopes shall be installed as soon as practical and prior to calling for final approval. Where cut slopes are not subject to erosion due to the erosion -resistant character of the materials, such protection may be omitted. Any topsoil available from any cut area shall be stockpiled and used to recover the excavation site upon completion of grading and shall be seeded with appropriate grasses. [Ord. FY2013-09 §4,2013; Ord. 99-04 §2,1999; Ord. 97-05 §3,1997; Ord. 92-11 §5,1992; Ord. 84-42-0 §2, 1984. Formerly §15.04.055]. 15.10.100 Sanitation facilities. 4 a Z" O Section 2902.6 of the Uniform Building Code (1997 Edition) is amended by adding the following at the end of this section: KODIAK ISLAND BOROUGH !.r.ugtC.d. . Tit a 15, Buildings and Construction Chapter 15.20 PLUMBING CODE q ," O Sections: 15.20.010 Administration and enforcement. 15.20.020 License required. 15.20.030 Use of licensee's name by another. 15.20.040 Inspections. 15.20.050 Permit - Exception. 15.20.060 Permit application. 15.20.070 Permit fee schedule. 15.20.080 Repealed. BOROUGH CODE For statutory provisions authorizing adoption by reference to standard codes of regulations, see AS ')o')r nnn 15.20.010 Administration and enforcement. CL a " O The administration and enforcement of this chapter shall be the duty of the borough building official, who is authorized to take such actions as may be reasonably necessary to enforce the purposes of this code. The manager may appoint or authorize an assistant or agent to the building official if necessary to carry out the provisions of this code. [Ord. 98-24 §2,1998; Ord. 84-61-0 §10, 1984; Ord. 84-42-0 §2,1984. Formerly §15.12.0101. 15.20.020 License required. No individual shall engage in the business of plumbing in the borough unless licensed as a plumber by the state of Alaska and carrying a valid state of Alaska contractor's license under the provisions of this code. No person shall engage in the business of installing, repairing, or altering plumbing unless he holds a state fitness card and is under the direct supervision of a licensed plumber. [Ord. 84-42-0 §2,1984. Formerly §15.12.0201. 15.20.030 Q a �� O Use of licensee's name by another. No person who has obtained a plumbing contractor's license shall al low his name to be used by another person either for the purpose of obtaining permits or doing business or work under the license. [Ord. 84-42-0 §2,1984. Formerly §15.12.030]. 15.20.040 Q (D O Inspections. All plumbing and drainage systems shall be inspected by the building official to ensure compliance with all requirements of this code. [Ord, 84-42-0 §2,1984. Formerly §15.12.0401. 15.20.050 Q (D Z O Permit - Exception. A. Any permit required by this code maybe issued to any person to do any work regulated by this code in a single-family or duplex dwelling used exclusively for living purposes, including the usual accessory buildings and quarters in connection with such building, provided the person is the bona fide owner of such dwelling and that the same will be occupied by the owner. B. No person shall apply for a second permit under this exception within a 12 -month period for purposes of new construction. [Ord. 88-18-0 §9,1988. Formerly §15.12.0501. 15.20.060 Q Q 2 O Permit application. Application for a permit shall be made on suitable forms provided by the building official. The application shall be accompanied by fees in accordance with the schedule set forth in KIBC 15.20.070. [Ord. 88-18-0 §9,1988. Formerly §15.12.0601. 15.20.070 Permit fee schedule. Q G 2 O The schedule of fees, established by resolution of the assembly, shall apply to all plumbing work for which a permit is required in accordance with this chapter. [Ord. 92-12 §6,1992; Ord. 88-18-0 §9, 1988. Formerly §15.12.0701. 15.20.080 Q G 2 O Code - Exception. Repealed by Ord. FY2006-02. KODIAK ISLAND BOROUGH A L A S K A Chapter 15.30 FIRE CODE Adoption. Repealed. Copies on filetsale. Fire safety inspection program. Plan review. BOROUGH CODE ' For statutory provisions authorizing adoption by reference to codes of regulations, see AS 29.25.040. 15.30.010 Q ?� Adoption. The 2009 International Fire Code, including Appendices A through G, as adopted with revisions in 13 AAC 50.025 in effect as of February 1, 2013, except for the deletions in 13 AAC 50.025(l) of Sections 103,104.2, 104.3,104.4,104.5, 104.6, 104.10,104.11, 104.11.1, 104.11.2, 106, 108, 109 and 111, and is revised by deleting the references to the International Property Maintenance Code and the International Residential Code in the 2009 International Fire Code, is hereby adopted by reference as the fire code for the borough. This code establishes regulations affecting or relating to structures, processes, premises and safeguards regarding: A. The hazard of fire and explosion arising from the storage, handling or use of structures, materials or devices; B. Conditions hazardous to life, property or public welfare in the occupancy of structures or premises; C. Fire hazards in the structure or on the premises from occupancy or operation; D. Matters related to the construction, extension, repair, alteration or removal of fire suppression or alarm systems; and E. Conditions affecting the safety of firefighters and emergency responders during emergency operations. The fire codes so adopted shall be interpreted, administered, and enforced with the local amendments hereinafter by a manager appointed fire code official who is authorized to take such action as may be reasonably necessary to enforce the purposes of this section. The manager may appoint or authorize an assistant or agent to the fire code official if necessary to carry out the provisions of this section. [Ord. FY2013-09 §5,2013; Ord. FY2009-12 §5,2008; Ord. FY2006-02 §8, 2005; Ord. 02-08 §3,2002; Ord. 99-04 §4,1999; Ord. 97-05 §5,1997. Formerly §15.24.0101. 15.30.015 Q 0 Z O Exception. Repealed by Ord. FY2013-09. 15.30.020 Q (D 2 O Copies on file/sale. After adoption, the fire code official shall make available the information necessary to provide for purchasing copies of the fire code or referenced standards. [Ord. FY2013-09 §7,2013; Ord. 97-05 §5, 1997. Formerly §15.24.020]. 15.30.025 Fire safety inspection program. Q G Z" O The fire code official will conduct a fire code inspection program which meets or exceeds the program conducted by the State Division of Fire and Life Safety. [Ord. FY2013-09 §8,2013]. 15.30.030 Plan review. 4 (D O The fire code official will assist in the review of fire suppression, fire alarm, and site plan reviews for the purposes of emergency response and suppression with the building code official. [Ord. FY2013-09 §9,20131. KODIAK ISLAND BOROUGH A L A S K A Borough Code - Title 15, Buildings and Construction Chapter 15.35 DRIVEWAY ACCESS CL 2 O Sections: 15.35.010 Administration and enforcement. 15.35.020 Permit required. 15.35.030 Application for permit. 15.35.040 General requirements. 15.35.050 Inspections. 15.35.060 Liability. 15.35.010 Administration and enforcement. BOROUGH CODE Q Q2 O The administration and enforcement of this chapter shall be the duty of the borough building official, who is authorized to take action as necessary to enforce the provisions of this code. The manager may appoint or authorize an assistant or agent to the building official if necessary to carry out the provisions of this code. [Ord. FY2006-02 §9,2005; Ord. 98-24 §2,1998; Ord. 84-61-0 §10, 1984; Ord. 84-42-0 §2,1984. Formerly §15.26.0101. 15.35.020 Q G " O Permit required. It shall be unlawful for any person, firm, association, or corporation to construct a drive access on borough -owned property or rights-of-way, or property adjoining borough -owned property or rights-of-way, without first obtaining a separate permit from the building official. [Ord. 84-42-0 §2, 1984. Formerly §15.26.020]. 15.35.030 Q G Z O Application for permit. To obtain a permit, the applicant shall first file an application in writing on a form furnished by the building official for that purpose. Every such application shall: A. Identify and describe the work to be covered by the permit for which application is made; B. Describe the land on which the proposed work is to be done by legal description, street address, or similar description that will readily identify and definitely locate the proposed access; C. Be accompanied by plans, diagrams, computations, and specifications or other data as required by the building official; D. Be signed by the permittee, or his authorized agent, who maybe required to submit evidence to indicate such authority; E. Give such other data and information as may be required by the building official; and F. Application shall be accompanied by a payment, established by resolution of the assembly, if not in conjunction with a building permit application. [Ord. 92-12 §7,1992; Ord. 84-42-0 §2,1984. Formerly §15.26.0301. 15.35.040 General requirements. CLQ Z O The following requirements shall apply to all construction governed by this chapter: A. All drive accesses, driveways, or road approaches shall be constructed and maintained in such a manner that the street and all its appurtenances or facilities including, but not limited to, pavement, sidewalks, drainage pipes, culverts, and underground utilities shall not be impaired or endangered in any way by the construction or maintenance of this facility. B. Standard drive access width shall be 12 feet. C. Standard grade from the edge of the traveled roadway or sidewalk to the property line, for a distance of 10 feet, shall be minus two percent down toward the property line. D. The grade slope should not exceed 15 percent from the end of the down slope of the off- street right-of-way to the parking area. E. If a culvert is required, the ditch depth, culvert type, length, and size shall be determined by the borough engineer. F. All construction, materials, and workmanship within the right-of-way must comply with the latest edition of the city of Kodiak standard construction specifications and standard details. [Ord. FY2006-02 §10, 2005; Ord. 88-18-0 §11,1988; Ord. 84-42-0 §2,1984. Formerly §15.26.040]. 15.35.050 Q Q Z O Inspections. A All construction or work for which a permit is issued under this chapter shall be subject to inspection and testing by the building official and the engineering and facilities department of the borough. A survey of the property may be required by the building official to verify that the facility is located in accordance with the approved plans. It shall be the duty of the permit applicant to make the work accessible and exposed for inspection purposes. Neither the building official nor the borough shall be liable for expense entailed in the removal or replacement of any material required to allow inspection. B. A copy of the permit must be on the construction site. If it is not, the borough reserves the right to stop construction until such time as the permit is posted. C. The borough reserves the right to inspect and reject materials or workmanship not to borough standards, to stop construction until corrections are made, or to require removal of the facility and to charge time and equipment to the permittee for correction. [Ord. FY2006-02 §11, 2005; Ord. 84-42-0 §2,1984. Formerly §15.26.050). 15.35.060 Liability. Q e" O A. All drive accesses, driveways, or road approaches constructed under this chapter on any borough -owned property or rights-of-way shall be the property of the borough. All costs and liability in connection with the construction or maintenance or said accesses shall be at the sole expense of those lands and/or persons served. B. The permittee shall adjust, relocate, or remove this facility without cost of liability to the borough if, at any time, or from time to time, the use or safety of the street requires this to be done. C. The permittee shall assume all liability or costs in connection with the facilities and shall hold harmless the borough, its officers, agents, employees, and/or contractors in any matters pertaining to the facilities for which the permit is issued. [Ord. 84-42-0 §2,1984. Formerly §15.26.0601. A L A S K A Ir Borough Code Title 15, Buildings and Construction - Chapter 15.40 BUILDING AND LOT NUMBERING Q " O Sections: 15.40.010 Compliance required. 15.40.020 Baselines. 15.40.030 Streets classified by points of the compass. 15.40.040 Progression of numbers. 15.40.050 Location of odd and even numbers. 15.40.055 Numbering. 15.40.060 Duties of the manager. BOROUGH CODE 15.40.070 Compliance with regulations of borough - Size of numbers - Duty to erect. 15.40.080 Procedure. 15.40.010 Compliance required. Q G z O The numbering of all buildings and lots fronting public streets within and around Kodiak Island Borough and all incorporated municipalities shall conform to the system of rules set forth in this chapter. (Ord. FY2016-20 §3.2016; Ord. 84-27-0 §1,1984. Formerly §15.32.0101. 15.40.020 Q 0 2 O Baselines. Numbering buildings and lots on all public streets shall begin at the baselines established for the geographic areas defined in this section. Map image provided for reference at the end of this section. A. Road System Baseline. The baseline for numbering all public or private streets that are generally oriented northeast and southwest shall be based on a line (trending southeast to northwest) that parallels Center Avenue or the alignment of Center Avenue extended from its intersection with East Rezanof Drive and West Rezanof Drive. This line serves as the baseline for Kodiak Urban Area, Womens Bay (Bells Flats) and the Kodiak Island Road System. B. Kodiak Urban Area Baseline. The baseline for numbering all public or private streets that are generally oriented northwest and southeast shall be based on a line (trending southwest to northeast) that parallels West Rezanof Drive (from Deadman's Curve to Center Avenue), Lower Mill Bay Road, and Mill Bay Road (extending to the intersection of Mill Bay Road and East Rezanof Drive), then running through the intersection of Mill Bay Road and East Rezanof Drive and along Woodland Drive to its terminus. C. Women Bay Baseline. The baseline for numbering all public or private streets that are generally oriented northwest and southeast shall be based on a line (trending southwest to northeast) that parallels Womens Bay Drive, Lake Orbin Drive, running through the center of the intersection of Salmonberry Creek Road, Lake Orbin Drive and Bells Flats Road to the west of that intersection. D. Remote Municipality Baselines. 1. Identify two lines that will represent the baseline for numbering all public streets. KODIAK URBAN wm"�� r�� KODIAK ROAD SYSTEM AREA ROAD SYSTEM / �� ti • ' BASELINE ............. • l N _ % - }41 WOMENS BAY gg IoM •.....-�'.. � .. , , \i 11, `\ 9 E�BAY BA4EVN •//////�`•.•J r JU"r ..� p,rrwa.a/ T �yJ' [Ord. FY2016-20 §3, 2016; Ord. 84-27-0 §1,1984. Formerly §15.32.020]. 15.40.030 Streets classified by points of the compass. A. All public streets running generally northwest and southeast and lying northwest of the baseline shall be designated by the prefix "North," and all public streets running generally northwest and southeast and being southeast of the baseline shall be designated by the prefix "South" B. All public streets running generally northeast and southwest and lying northeast of the baseline shall be designated by the prefix "East," and all public streets running generally northeast and southwest and being southwest of the baseline shall be designated by the prefix "West" [Ord. FY2016-20 §3,2016; Ord. 84-27-0 §1,1984. Formerly §15.32.030]. 15.40.040 q C .4 O Progression of numbers. A. General Guidelines. 1. From the baseline, the first number of all streets shall be 100. Numbers shall progress at the rate of 1,000 numbers of each 5,280 feet from the baseline. 2. Where streets change general direction, numbering shall progress at the rate of 1,000 numbers per 5,280 feet of centerline length. 3. Where street numbers already exist, new numbers will generally be assigned based on the difference between two existing numbers and the distance between them. (Ord. FY2016- 20 §3,2016; Ord. 84-27-0 §1,1984. Formerly §15.32.0401. 15.40.050 Q 0 Location of odd and even numbers. A. Odd numbers shall be assigned to the left side of each public street, proceeding away from the baseline. B. Even numbers shall be assigned to the right side of each public street, proceeding away from the baseline. [Ord. FY2016-20 §3,2016; Ord. 84-27-0 §1,1984. Formerly §15.32.0501. 15.40.055 Q a Z 0 Numbering. A. The number assigned to each structure shall be that of the numbered interval falling closest to the front door or the driveway of said structure if the front door cannot be seen from the main road. B. Every structure with more than one principal use or occupancy shall have a separate number for each use or occupancy, i.e., duplexes will have two separate numbers; apartments will have one road number with an apartment number, such as 235 Maple Road, Apt. 2. C. When a road can be accessed by two different adjoining roads, numbering should begin at that entrance which emergency responders are most likely to enter. Numbers will then ascend as responders search for a location. D. The general logical order of address elements should follow Postal Service conventions: road number, predirectional (if any), primary road name, suffix, post -directional (if any), and secondary number (if any), e.g., 100 W. Main St., Apt. 201. 1. Multi -Family Housing. Assign a primary road address, with numbers (not letters) as secondary location indicators, e.g., 111 Main St., Apt. 1. Use apartment numbers to indicate the floor location, e.g., Apt. 303 (or 3C) is the third apartment on the third floor. 2. Circular Roads. Numbering should begin at the point where emergency responders are most likely to enter the road, so numbers will ascend as responders search for a location. Where there is no obvious end with greater traffic flow, it is recommended that the starting point be selected at the end closer to the designated numbering origin. Whatever method is selected, apply it consistently within the community. 3. Corner Lots. Assign a number according to where the front door faces the road. There may be instances, however, when a corner lot might be numbered based on its driveway, if it made more sense from an emergency responder perspective. 4. Cu/ -de -Sacs. Those without buildings in the center portion should be numbered as if the center line of the street bisects the cul-de-sac with odd numbers on the right and even numbers on the left. The numbers meet at the far end of the center area. When a structure occurs in the middle of the circle, number that structure in a way that best fits, such as according to where the front door faces. S. Duplexes. Assign a primary road address. 6. Islands and Peninsulas. On river, lake, or coastal islands with roads, properties should be numbered as any area with roads. On islands without roads, properties can be numbered as follows: Pick a compass point on the island, zero degrees North, for example. Assign odd addresses to lots on the west side of the island, with numbers ascending towards the south. Assign even numbers to lots on the east side, with numbers also ascending towards the south. Use the minimum water frontage requirement for lots on the island as a numbering interval to leave room for additional structures to be built on vacant lots. The road name will be that of the island, resulting in an address such as "4 Goat Island" If an island does not have a name, consider naming it as a formerly unnamed road might be. 7. Mobile Home Parks. A mobile home park can be assigned one address on the main road, followed by a numeric unit or lot number for the individual homes, such as an apartment building would be numbered. 8. Office Suites. Numbers should be assigned with a primary road address, followed by a numbered (not lettered) secondary location indicator, e.g., 325 Memorial Drive, Suite 312. Suite numbers should also be used to indicate which floor location. 9. Shopping Center. Numbers can be assigned to businesses within the range available to the property. 10. Historical Addresses. Addresses for Akhiok, Old Harbor, Ouzinkie, Port Lions, Larsen Bay, and Karluk are based on historical addressing maps maintained by the Kodiak Island Borough. 11. Remote Areas. Properties in remote and unincorporated areas will be assigned a geoaddress, based on the United States National Grid (USNG). Example: AFOGNAK WILDERNESS LODGE USNG:5VNE4444070833 SEAL BAY, AFOGNAK ISLAND KODIAK, AK 99615 [Ord. FY2016-20 §3,2016]. 15.40.060 Duties of the manager. Q G O It is the duty of the manager, or designee, to establish and assign all building numbers on the public streets within the borough. He shall prepare the necessary records of the numbers so assigned by him, and such records shall be evidence of all building numbers so assigned. He shall, on demand, furnish to each owner or occupant of a building, or such person as may be employed in numbering the buildings, with all necessary information relevant to the number belonging to each building. [Ord. FY2016-20 §3,2016; Ord. 98-24 §2,1998: Ord. 89-21-0 §2,1989; Ord. 84-27-0 §1,1984. Formerly §15-32.060]. 15.40.070 Q G 2 O Compliance with regulations of borough -Size of numbers -Duty to erect All numbering shall conform strictly with the directions and regulations of the borough. The size of numbers on all buildings shall be not less than four inches in height and shall be clearly visible from the public street fronting the property containing the building. All owners or occupants of buildings now erected, or which may hereafter be erected, within the borough are required to number their buildings to conform with the provisions of this section and with the regulations of the borough established to ensure compliance with this chapter. [Ord. FY2016-20 §3,2016; Ord. 89- 21-0 §3,1989; Ord. 84-27-0 §1, 1984. Formerly §15.32.070). 15.40.080 Procedure. A Kodiak Island Borough GIS is responsible for assigning addresses and maintaining address information. B. Addresses will be implemented within 30 days upon receipt of an E911 address application, along with any other required or relevant information. C. E911 address application shall be made available on the borough website and/or in borough offices. D. Addresses for newly created lots will be assigned at the earliest to occur of: issuance of a driveway permit; issuance of a building permit, or other permit for construction on the lot; initiation of construction of structures on the lot; or upon a request by the owner. E. Address notifications will be sent to relevant parties, including, but not limited to: 1. Kodiak police public safety answering point (PSAP). 2. U.S.P.S. 3. Assessing department. 4. Community development department. 5. City of Kodiak. 6. Fire departments. 7. Communication companies. 8. Kodiak police department. 9. Emergency operations tenter (EOC). 10. Property owner. [Ord. FY2023-12 §2,2023; Ord. FY2016-20 §3,20161. KODIAK ISLAND BOROUGH A L A S K A Chapter 15.45 BUILDING CODE BOARD OFAPPEALS C1Gz O Composition. Administrative jurisdiction. BOROUGH CODE A. The building code board of appeals shall consist of seven members who are qualified by experience and training to pass upon matters pertaining to building construction. All seats shall be filled by current members of the architectural review board. Appointments will be made in accordance with the provisions of Chapter 2.100 KIBC. B. The borough manager or designee shall bean ex officio member of the board. C. All appointees shall serve at the pleasure of the appointing authority. D. The members of the board shall be appointed for staggered three-year terms. E. Four members of the board of appeals shall constitute a quorum for the transaction of any business. For any affirmative action on quasi-judicial matters by the board of appeals, there must be a concurring vote of four members. [Ord. 98-24 §2,1998; Ord. 89-02-0 §2,1989; Ord. 84-61-0 §10, 1984; Ord. 84-42-0 §2,1984. Formerly §15.36.010]. 15.45.020 Q e Z O Administrative jurisdiction. A. The duties of the board shall be as stated in the adopted building codes including the building, mechanical, plumbing, and electrical codes. B. The building code board of appeals by resolution may adopt rules consistent with this title to implement, interpret, or make specific its provisions. Copies of all rules adopted under this subsection shall be available to the public in the offices of the building official and the borough clerk. C. The board shall hear and decide appeals from the actions of administrative officials relating to building regulations under this title. The board may determine the suitability of alternate materials and methods of construction and provide for reasonable interpretation of the provisions of this title. D. The board shall also recommend such amendments to this title as maybe necessary. The Kodiak Island Borough Code is current through Ordinance FY2023-12, and legislation passed through January 19, 2023. Disclaimer: The borough clerk's office has the official version of the Kodiak Island Borough Code. Users should contact the borough clerk's office for ordinances passed subsequent to the ordinance cited above. Bowu h \NchsiW,. v&v,,%,-kodialtak-t.is Borough Telephone: (907) 486-9300 Code Publishing Company, A L A S K A Chapter 15.50 ENFORCEMENT, PENALTIES, AND REMEDIES Enforcement authority. Administrative inspections. 15.50.010 Enforcement authority. BOROUGH CODE A. The building official shall have the power and duty to enforce the provisions of this title. B. Stop Order -Issuance. Whenever any work is being done in violation of the provisions of this title, or in variance with the terms of any permit issued for such work, the building official may order all work on the job stopped until such violation or variance is eliminated and any work or installation made in violation of this title corrected. Such stop order, if oral, shall be followed by a written stop order within 24 hours (excluding Saturdays, Sundays, and holidays). C. Stop Order -Violation, Revocation. It is unlawful to door perform any work in violation of such stop order, except as may be necessary to prevent injury or damage to persons or property. Such stop order may be revoked by the building official, borough engineer, borough manager, or borough assembly. D. Upon written complaint by a citizen, or upon his own initiative, the building official may, after investigation, initiate legal proceedings against any persons for the violation of this title. The building official shall give at least 10 days' written notice of intent to prosecute and may initiate legal proceedings only if the violation is not cured within that period and if the person who is the subject of the notice fails to seek an exception or other appropriate administrative relief within the notice period. [Ord. 98-24 §2,1998; Ord. 84-61-0 §10,1984; Ord. 84-42-0 §2,1984. Formerly §15.40.0101. 15.50.020 Q (D " O Administrative inspections. In accordance with this chapter, the building official may make inspections necessary to enforce the provisions of this title. When the building official has reasonable cause to believe that in any building or on any premises there exists any violation of this title, he may enter such building or premises at any reasonable time to inspect the same or perform any of his duties under this title; provided, that where the Constitution of the United States or the state of Alaska requires that the building official obtain a search warrant before making an inspection, he shall not make the inspection until authorized to do so by a search warrant issued by a court of competent jurisdiction and then only in the company of a peace officer. [Ord. 84-42-0§2,1984. Formerly §15.40.0201. 15.50.030 Q G'' O Penalties and remedies. A. A person who violates any provision of this title or any order issued under KIBC 15.50.010 is guilty of a violation and upon conviction is punishable by a fine of not more than $300.00, in addition to the surcharge required to be imposed under AS 12.55.039. Each day of violation constitutes a separate offense. B. The borough or any aggrieved person may bring a civil action to enjoin any violation of this title, or any order issued under KIBC 15.50.010, and to obtain damages for any injury the plaintiff suffered as a result of the violation. An action for injunction under this section may be brought notwithstanding the availability of any other remedy. Upon application for injunctive relief and the finding of an existing or threatened violation, the superior court shall enjoin the violation. C. Each act or condition violating this title or any order issued under KIBC 15.50.010, and each day during which the act or condition exists, continues, or is repeated shall be a separate and distinct violation. D. The penalties provided for violation of this chapter are in addition to and not in lieu of any other penalty provided for in state law or any civil remedy available to the borough. [Ord. FY2020- 09 §14,2020; Ord. 98-26 §8,1998; Ord. 84-42-0 §2,1984. Formerly §15.40.030]. KODIAK ISLAND BOROUGH A L A S K A Borough Code -. Title 15, Buildings and Construction Chapter APPEALS AND E 4 Sections: 15.55.010 Appeals from building official. 15.55.020 Appeals - Hearing and decision. 15.55.030 Appeals - Decision. 15.55.040 Exceptions - Application. 15.55.050 Exceptions - Investigation. 15.55.060 Exceptions - Public hearing. 15.55.070 Exceptions - Granting or denial. 15.55.080 Fees - Appeals and exceptions. 15.55.010 Appeals from building official. BOROUGH CODE 4e" O A. The following decisions of the building official are subject to appeal to the building code board of appeals: 1. The denial of a building permit; 2. The issuance of an order under KIBC 15.50.010. B. A decision described in subsection A of this section is final unless appealed to the building code board of appeals within 10 days of the mailing of notice of the decision. An appeal is commenced by filing with the borough clerk a written notice of appeal, specifically stating the reason for the appeal and the relief sought, and payment of the appeal fee prescribed under this chapter. C. An appeal under this section maybe brought by any person aggrieved by the decision appealed, or by any government agency. [Ord. 84-42-0 §2,1984. Formerly §15.44.0101. 15.55.020 Appeals - Hearing and decision. Q 0 Z O A. The building code board of appeals shall hold a public hearing on each appeal. At the hearing the board of appeals shall review the appeal record and hear evidence and arguments presented by persons interested in the appeal. B. The building code board of appeals shall either affirm or reverse the building official's decision in whole or in part. If the building code board of appeals fails to approve the reversal of the building official's decision, that decision is affirmed. C. Every decision of the building code board of appeals on an appeal shall be based upon findings and conclusions adopted by the board of appeals. The findings must be reasonably specific so as to provide the community and, where appropriate, reviewing authorities, a clear and precise understanding of the reasons for the decision. D. The building code board of appeals' decision on an appeal shall be mailed to the appellant within 10 days after the decision. [Ord. 84-42-0 §2,1984. Formerly §15.44.020]. 15.55.030 Appeals - Decision. 4 a 2" O The building code board of appeal shall render a decision on the appeal within 40 days after its filing. [Ord. 84-42.0 §2,1984. Formerly §15.44.030]. 15.55.040 Exceptions - Application. A An application for exception from the regulations of this title maybe filed by any taxpayer, property owner, or party affected. B. An application for exception is commenced by filing with the borough clerk a written request specifically stating any and all reasons justifying the granting of the exception, and payment of the exception fee prescribed under this chapter. [Ord. 84-42-0 §2,1984. Formerly §15.44.040]. 15.55.050 Q CD i O Exceptions - Investigation. A The building code board of appeals shall cause an investigation to be made to determine that such uses will not be injurious to public health, safety or welfare or detrimental to other properties or uses in the vicinity. B. The board may require the petitioner to submit engineering and other technical studies in support of his petition. [Ord. 84-42-0 §2,1984. Formerly §15.44.0501. 15.55.060 Exceptions - Public hearing. The board shall hold a public hearing on all applications for an exception. Such hearing shall be held not less than 10 days nor more than 30 days following the date of filing of such application; and the applicant shall be notified of the date of such hearing. The board shall cause to be sent to each owner of the property within a distance of 300 feet of the exterior boundary of the lot or parcel of land described in such application, notice of the time and place of the hearing, a description of the property involved and the provisions of this title from which an exception is sought. For the purposes of this chapter, "owner of property" means the owner shown upon the latest tax assessment rol Is. [Ord. 84-42-0 §2,1984. Formerly §15.44.0601. 15.55.070 Q 0 Exceptions - Granting or denial. Within 40 days after the receipt of an application, the board shall render its decision. If it is the opinion of the board, after consideration of the investigation report, that the proposed exception will not endanger the public health, safety or general welfare, or be inconsistent with the general purposes and intent of this title, the board shall approve the exception with or without conditions. If the proposed exception will tend, in the opinion of the board, to endanger in any way the public health, safety, or general welfare or produce results inconsistent with the general purposes and intent of this title, the board shall deny the application. [Ord. 84-42-0 §2,1984. Formerly §15.44.0701. 15.55.080 Q G " O Fees - Appeals and exceptions. Notices of appeal and applications for exception shall be accompanied by a filing fee, established by resolution of the assembly, payable to the borough. [Ord. 84-42-0 §2,1984. Formerly §15.44.080]. KODIAK ISLAND BOROUGH ASSEMBLY ROLL CALL SHEET Regular ✓ Special Date: 2 /23 Convened: 6 3D Recessed: Reconvened: Adjourned: BY: SECOND: o f BY: S yn I �`� SECOND: P\,C n e�� 5 X, �+- BY: S1 SECOND: e C` � V BY: I �'Q SECOND: �►� �a� �� I A S n�✓dam BY: S I ct V SECOND: Ao'V^\ t%D . % 23� YES NO YES NO YES NO YES NO ! Mr. Arndt Mr. Arndt �/ Mr. Arndt Mr. Arndt Mr. Arndt Mr. Delgado✓ Mr. Delgado Mr. Delgado Mr. Delgado Mr. Delgado Mr. Griffin _V/ Mr. Griffin Mr. Griffin Mr. Griffin �/ Mr. Griffin Mr I PrinilY_ I1Ar I erin-w„ U Ledoux-Ad; _18deme Mr. Smiley Mr. Smiley Mr. Smiley Mr. Smiley Mr. Smiley Mr. Smith Mr. Smith Mr. Smith Mr. Smith �' Mr. Smith Mr. Turner Mr. Turner Mr. Turner Mr. Turner Mr. Turner WOULD ANYONE LIKE TO CHANGE THEIR VOTE? WOULD ANYONE LIKE TO CHANGE THEIR VOTE? - TOTAL: D 1 TOTAL: 6 TOTAL: TOTAL: TOTAL: The mayor may not vote except in the case where only six members of the assembly are present and there is a three/three tie vote of the assembly. Mayor Williams Mayor Williams Mayor Williams Mayor Williams1 17 Mayor Williams • Motions required for 2/3 vote to carry. 7 present requires 5; 6 present requires 4; 5 present requires 4; 4 present requires 3 Reconsideration on the same day, suspension of rules, limit of extend debate, previous question • Majority vote is majority of the membership (quorum). Point of Order and Recess. n r Regular Special Convened: BY: SECOND: P, r KODIAK ISLAND BOROUGH ASSEMBLY ROLL CALL SHEET Z Date: /,7 Recessed: Reconvened: Adjourned: BY: S M-( Le, SECOND: AI(A-1 BY: Ste; 1. - SECOND: 1N't " D BY: SECOND:+�s"�� BY: Sy_V\( SECOND: I I YES i NO I I YES I NO I I YES I NO I1W� I YES I NO I I YES I NO I Mr. Arndt Mr. Arndt Mr. Arndt Mr. Arndt Mr. Arndt Mr. Delgado Mr. Delgado Mr. Delgado Mr. Delgado Mr. Delgado Mr. Griffin Mr. Griffin Mr. Griffin Mr. Griffin Mr. Griffin -AAS-Lleax �ret�c x Mr. Smiley Mr. Smiley Mr. Smiley Mr. Smiley Mr. Smiley Mr. Smith Mr. Smith ✓ Mr. Smith Mr. Smith Mr. Smith Mr. Turner Mr. Turner Mr. Turner Mr. Turner V. Mr. Turner WOULD ANYONE LIKE TO CHANGE THEIR VOTE_? WOULD ANYONE LIKE TO CHANGE THEIR VOTE? �- TOTAL: TOTAL: TOTAL:T^ TOTAL: v TOTAL: The mayor may not vote except in the case where only six members of the assembly are present and there is a three/three tie vote of the assembly. Mayor Williams Mayor Williams Mayor Williams Mayor Williams Mayor Williams • Motions required for 2/3 vote to carry. 7 present requires 5; 6 present requires 4; 5 present requires 4; 4 present requires 3 Reconsideration on the same day, suspension of rules, limit of extend debate, previous question • Majority vote is majority of the membership (quorum). Point of Order and Recess. 4 Regular Special Convened: KODIAK ISLAND BOROUGH ASSEMBLY ROLL CALL SHEET Date: Recessed: 7131 Reconvened: Adjourned: BY: "` t SECOND: i�� Ar e BY: `` SECOND:. ] BY: SECOND: �y �r� BY: SECOND: BY: SECOND: YES NO YES NO YES NO YES NO YES NO Mr. Arndt Mr. Arndt Mr. Arndt Mr. Arndt Mr. Arndt Mr. Delgado Mr. Delgado Mr. Delgado Mr. Delgado Mr. Delgado Mr. Griffin Mr. Griffin Mr. Griffin Mr. Griffin Mr. Griffin Alk..l�elvmt" #4r: 4;2eelecrR' Mr. Ledoux Mr. Ledoux Mr. Ledoux Mr. Smiley Mr. Smiley Mr. Smiley Mr. Smiley Mr. Smiley Mr. Smith Mr. Smith Mr. Smith Mr. Smith Mr. Smith Mr. Turner Mr. Turner Mr. Turner Mr. Turner Mr. Turner WOULD T ANYONE LIKE TO CHANGE THEIR VOTE? WOULD ANYONE LIKE TO CHANGE THEIR VOTE? i TOTAL: TOTAL: TOTAL: TOTAL: TOTAL: The mayor may not vote except in the case where only six members of the assembly are present and there is a three/three tie vote of the assembly. Mayor Williams Mayor Williams Mayor Williams Mayor Williams Mayor Williams • Motions required for 2/3 vote to carry. 7 present requires 5; 6 present requires 4; 5 present requires 4; 4 present requires 3 Reconsideration on the same day, suspension of rules, limit of extend debate, previous question • Majority vote is majority of the membership (quorum). Point of Order and Recess. KODIAK ISLAND BOROUGH Meeting Type: Date: D9 -lin - Ila 17 J Please PRINT your name legibly Please PRINT your name legibly (/ �� J s4- im 1_ 4 K) `f Kodiak Island h Borou r J Assembly Newsletter Vol. FY2023, No. 27 February 17, 2023 At Its Regular Meeting Of February 16, 2023, The Kodiak Island Borough Assembly Took The Following Actions. The Next Regular Meeting Of The Borough Assembly Is Scheduled On March 16, 2023, At 6:30 P.M. In The Borough Assembly Chambers. DIRECTED The Borough Clerk To Issue A Letter Of Non -Protest With Conditions To The State Of Alaska Alcohol And Marijuana Control Office For Marijuana Onsite Consumption Endorsement Application (Retail Only) From Three Sisters, LLC (Dba: Wildflower), License No. 21069 Provided That The Licensed Facility Complies With Applicable Building And Fire Codes, Premises Address: 158 Alimaq Drive, Kodiak ADOPTED Ordinance No. FY2023-14 Amending Kodiak Island Borough Code Title 3 Revenue And Finance, Chapter 35 Real Property Tax, Section 3.35.050 Board Of Equalization To Correct Phrasing Pertaining To Docket Numbers AUTHORIZED The Borough Manager To Execute Change Order No. 2 For Contract No. FY2022-09 With CH2M Hill Engineering/Jacobs For Additional Services During Construction For The Leachate Pretreatment Facility Project AUTHORIZED The Borough Manager To Execute Contract No. FY2023-37 Kodiak High School Roof Repairs With Rain Proof Roofing Of Anchorage In The Amount Of $235,000 AUTHORIZED The Borough Manager Execute Contract No. FY2023-38 To Award The Bid To Anchorage Chrysler Center And Proceed With Purchasing Four (4) 2022 Jeep Compass Latitudes For Borough Use In The Amount Of $152,846.92 AUTHORIZED The Borough Manager To Execute Contract No. FY2023-40 With Premier Mechanical For The Replacement Of The PKIMC LTC Day Tank In The Amount Of $28,388.11 ADOPTED Resolution No. FY2023-23 Rescinding Resolution No. FY2019-07 Forming A Consolidation Committee CONVENED INTO EXECUTIVE SESSION To Discuss Attorney Advice Regarding Borough Manager Process. INVITED The Mayor, Assembly Members, And Clerk's Office Staff Into Executive Session. ANNOUNCED That No Action Was Taken As A Result Of The Executive Session View our website: Visit our Facebook page: Follow us on www.kodiakak.us www.facebook.com/KodiakislandBorough Twitter: @KodiakBorough View our website: www.kodiakak.us Visit our Facebook page: www.facebook.com/KodiakIslandBorough Follow us on Twitter: @KodiakBorough Kodiak Island Borough Assembly Newsletter Vol. FY2023, No. 27 February 17, 2023 At Its Regular Meeting Of February 16, 2023, The Kodiak Island Borough Assembly Took The Following Actions. The Next Regular Meeting Of The Borough Assembly Is Scheduled On March 16, 2023, At 6:30 P.M. In The Borough Assembly Chambers. DIRECTED The Borough Clerk To Issue A Letter Of Non-Protest With Conditions To The State Of Alaska Alcohol And Marijuana Control Office For Marijuana Onsite Consumption Endorsement Application (Retail Only) From Three Sisters, LLC (Dba: Wildflower), License No. 21069 Provided That The Licensed Facility Complies With Applicable Building And Fire Codes, Premises Address: 158 Alimaq Drive, Kodiak ADOPTED Ordinance No. FY2023-14 Amending Kodiak Island Borough Code Title 3 Revenue And Finance, Chapter 35 Real Property Tax, Section 3.35.050 Board Of Equalization To Correct Phrasing Pertaining To Docket Numbers AUTHORIZED The Borough Manager To Execute Change Order No. 2 For Contract No. FY2022-09 With CH2M Hill Engineering/Jacobs For Additional Services During Construction For The Leachate Pretreatment Facility Project AUTHORIZED The Borough Manager To Execute Contract No. FY2023-37 Kodiak High School Roof Repairs With Rain Proof Roofing Of Anchorage In The Amount Of $235,000 AUTHORIZED The Borough Manager Execute Contract No. FY2023-38 To Award The Bid To Anchorage Chrysler Center And Proceed With Purchasing Four (4) 2022 Jeep Compass Latitudes For Borough Use In The Amount Of $152,846.92 AUTHORIZED The Borough Manager To Execute Contract No. FY2023-40 With Premier Mechanical For The Replacement Of The PKIMC LTC Day Tank In The Amount Of $28,388.11 ADOPTED Resolution No. FY2023-23 Rescinding Resolution No. FY2019-07 Forming A Consolidation Committee CONVENED INTO EXECUTIVE SESSION To Discuss Attorney Advice Regarding Borough Manager Process. INVITED The Mayor, Assembly Members, And Clerk’s Office Staff Into Executive Session. ANNOUNCED That No Action Was Taken As A Result Of The Executive Session