2023-02-09 Work SessionKodiak Island Borough
Assembly Work Session
Assembly Chambers
Thursday, February 9, 2023, 6:30 p.m.
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Work Sessions are informal meetings of the Assembly where Assembly members review the upcoming regular
meeting agenda packet and seek or receive information from staff. Although additional items not listed on the work
session agenda are discussed when introduced by the Mayor, Assembly, or staff, no formal action is taken at work
sessions and items that require formal Assembly action are placed on regular Assembly meeting agenda.
1.CITIZENS' COMMENTS 1-907-486-3231 or Toll Free 1-855-492-9202
(Limited To Three Minutes Per Speaker)
2.AGENDA ITEMS
a.Discussion Of Various Projects With Architect Corey Wall Of
Jensen Yorba Wall, Inc
1.Kodiak Fisheries Research Center Exterior Renovation
2.Kodiak High School Roof
3.Hospital Buildings
b.Borough Manager Hiring Process Discussion
3.CLERK'S COMMENTS
4.MANAGER’S COMMENTS
5.PACKET REVIEW
a.PUBLIC HEARING
•State Of Alaska Alcohol And Marijuana Control Office,
Application For A New Onsite Consumption Endorsement
From Three Sisters, LLC (dba: Wildflower), License No.
21069, Premises Address: 158 Alimaq Drive, Kodiak
•Ordinance FY2023-14 Amending Kodiak Island Borough
Code Title 3 Revenue And Finance, Chapter 35 Real
Property Tax, Section 3.35.050 Board Of Equalization To
Correct Phrasing Pertaining To Docket Numbers
CONTRACTS
•Approval Of Change Order No. 2 For Contract No.
FY2022-09 With CH2M Hill Engineering/Jacobs For
Additional Services During Construction For The Leachate
Pretreatment Facility Project
Page 1 of 2
• Contract No. FY2023-37 Kodiak High School Roof Repairs
With Rain Proof Roofing of Anchorage
• Contract No. FY2023-38 KIB Purchase Of Four (4) 2022
Jeep Compass Latitudes From Anchorage Chrysler Center
• Contract No. FY2023-40 Premier Mechanical for the
Providence Long Term Care Day Tank Replacement
RESOLUTIONS
• Resolution No. FY2023-23 Rescinding Resolution No.
FY2019-07 Forming a Consolidation Committee
OTHER ITEMS
• Confirmation Of Assembly Appointment To The Womens
Bay Service Area Board (Mr. Matthew Haig)
6. ASSEMBLY MEMBERS’ COMMENTS
7. MAYOR'S COMMENTS
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This meeting is open to the public and will be broadcast on the Borough's YouTube Channel. Meeting packets are available
online. Please subscribe to get meeting notifications when meeting packets are published. For public comments, please call
(907) 486-3231 or (855) 492-9202.
Page 2 of 2
Kodiak Island Borough
OFFICE of the MANAGER
710 NO Bay Road
Kodiak, Alaska 99615
Phone (907) 486-9301 Fax (907) 486-9390
TO: Kodiak Island Borough Assembly, Mayor Williams
FROM: David Conrad, Interim Borough Manager
RE: Managers Report, February 9, 2023
Manner's Department
Alaska Aerospace — Preparing to draft a letter to the state legislators regarding the concerns,
feelings and apparent lack of concern for the local health and safety of the Kodiak Island
Borough Road system residents and visitors. Staff has conducted discussions with the Alaska
Department of Environmental Conservation and the Department of Transportation to date for
information gathering purposes.
Union Contract Negotiations — The first round of discussions has been set for March 2 n and
3`d. Staff is preparing the list of change items to be requested.
Compensation Study — Met with Gallagher Human Resource and Compensation Consulting
regarding the Compensation Study. Additional information has been requested and is being
prepared.
Human Resources Consultant — Initial meeting has been conducted. Staff will meet to discuss
the path forward and schedule the next session for additional discussion with S3 Management
Group.
KIB Facility - Lease discussions have begun with the City of Kodiak specific to the 710 Mill
Bay Road Facility. Awaiting contact from the city staff for a follow up meeting.
717 Eagan Way Lease — Staff and attorney are contacting the Department of the Interior
(Federal) and the Alaska Department of Natural Resources (DNR) regarding the potential to
remove restrictions to the deed.
Larsen Bay School -- Staff has not received signed facility transfer documents back from the
Larsen Bay Tribal Council. Staff is planning to travel to Larsen Bay to inspect and provide a
repair list for items that were identified and not repaired prior to the signatures being finalized on
the facility transfer to the Larsen Bay Tribal Council.
Grant Opportunities — Staff continues to monitor and review grant opportunities as they
present themselves for consideration.
Federal CIP — Staff has prepared version 2 for review and approval this evening.
Enuineering and Facilities —
Health Facilities Advisory Board — The first meeting was held today. An overall discussion
regarding decision making and process was conducted. Next meeting is scheduled for March 2,
2023. Information has been presented regarding a Healthcare Study and proposal documents
have been presented for review. The committee was requested to study the information provided
for the next session.
OSHA Voluntary Compliance Visit — OSHA visit has been completed. Awaiting final written
report.
Architect Visit - Corey Wall of Jenson, Yorba, Wall was on island yesterday and today.
Multiple visits to schools and borough facilities were conducted.
Vehicle Procurement Proposal - Anchorage Chrysler Jeep has provided a proposal for four
vehicles. Approval is scheduled for the February 161h meeting. The approximate cost is
$35.000.00 per unit for the Jeep Compass Latitude's.
Pick-up truck RFP for two mid-size pickup trucks is being advertised.
KFRC Carpet Replacement — Final billing has been completed and submitted for payment.
Staff is awaiting a discussion with the GSA representative that deals with the specific lease for
this facility for further discussion regarding carpet replacement in the library leased space.
KFRC Fume Hood Upgrade — This project is functionally completed. Balancer and Control
Contractor was on site and were able to confirm proper usage of four fume hoods. Contractor has
informed KIB that new parts have been received. KIB will schedule with the effected tenants.
Leachate Treatment Plant — Contractor has reevaluated winter construction period. Anticipate
mid to late March prior to the beginning of the assembly of the building package. Awaiting final
structural calculations for submission and review prior to permit being issued.
Bayside Classroom Addition — A meeting with the architect and the FPA#1 has been held.
Clarification for the design and funds available were conducted. The board has requested that the
design is taken to the 35% stage and a professional estimate be conducted at that time.
Finance Deaartment/ IT
FY2024 Budget Preparation — Packets have been forwarded to the Service Area Boards and
Staff for the preparation of the upcoming budget discussions. Boards are scheduling upcoming
required meetings.
PATS Software — Property Assessment and Taxation Software - RFP is being advertised
with a bid date of February 28, 2023.
Opioid Settlement Funds — Five additional firms have signed settlement agreements. All nine
political subdivisions in the state must sign on for full settlement by April 18, 2023. Kodiak is
qualified for approximately 2.1839% of the total when allocated.
Assessing Department —
Property Valuation — Property review and inspection for valuation has been completed. Staff is
entering data for preparation of the value of the tax role update.
KANA Suit — Trial portion has been completed. Closing arguments are due in writing by March
4, 2023. No date was projected for a decision by the presiding judge.
Preparing the property valuations to be mailed by February 28`h. Protest period begins March I".
Modeling Adjustments — Staff looking at models for adjustments for next year's tax rolls.
Recent Sales — Staff looking at recent sales for comparisons.
Community Development —
Staff continues to process permits as submitted.
Staff continues to process enforcement and look for potential changes to the code as needed.
List of Pending Items for Discussion
City of Kodiak - E911 System and compensation
Borough Building Remodel or Upgrades
o Joint support and participation in the development of the CIP List (Federal
emphasis)
Disposition of Closed School Facilities — Allowable Scope for Current Staff
Continued update of the Personnel Manual
r
ARPA Funding Reporting is continuing.
Leases — City of Kodiak Borough Building Lease, Teen Court, Red Cross, Fairgrounds, KISA,
Chiniak Library, Long Term Care
Major Maintenance Funding for Facilities
Disposition of Mental Health Buildings -- Bid received
Solid Waste Collection Contract Modifications
Service Area Contracts
Annual Contracts
Additional Methods to Reward Employees in Personnel Manual
Vehicle Replacement
Funding opportunities for road repairs and improvements.
KODIAK ISLAND BOROUGH
Meeting Type: W �Y"U'� Date:I�" 113
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