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2023-02-02 Regular MeetingKodiak Island Borough Assembly Regular Meeting Agenda Assembly Chambers Thursday, February 2, 2023, 6:30 p.m. This meeting is open to the public and will be broadcast on KMXT 100.1 FM and on the Borough's YouTube Channel. Meeting packets are available online. Please subscribe to get meeting notifications when meeting packets are published. Page 1. INVOCATION 2. PLEDGE OF ALLEGIANCE 3. STATEMENT OF LAND ACKNOWLEDGEMENT We are gathered on the traditional homeland of the Sugpiaq/Alutiiq people and we acknowledge the 10 tribes of the Kodiak Alutiiq Region. We recognize the Alutiiq culture that enriches our community to this day. 4. ROLL CALL 5. APPROVAL OF AGENDA AND CONSENT AGENDA All items listed marked with an asterisk (*) are considered to be routine and non-controversial items by the Assembly and will be approved by one motion. 6. *APPROVAL OF MINUTES A. January 12, 2023 Special Meeting & January 19, 2023 Regular Meeting Meeting Minutes 4 - 14 7. CITIZENS' COMMENTS 1-907-486-3231 or Toll Free 1-855-492-9202 This section is for general comments and for agenda items NOT scheduled for public hearing. 8. AWARDS AND PRESENTATIONS A. US Coast Guard Appreciation Day Proclamation We applaud you Proclamation 15 9. COMMITTEE REPORTS 10. PUBLIC HEARING Page 0 of 65 11. BOROUGH MANAGER’S REPORT 12. MESSAGES FROM THE BOROUGH MAYOR 13. CONSIDERATION OF CALENDAR - UNFINISHED BUSINESS 14. CONSIDERATION OF CALENDAR - NEW BUSINESS 14.A. CONTRACTS 1. Approval Of Change Order No. 18 To Contract No. FY2019-10 With Jensen Yorba Wall Inc For The Peterson Elementary School HVAC and Roof Replacement Project Agenda Item Report - Pdf 16 - 28 14.B. RESOLUTIONS 1. Resolution No. FY2023-20 Establishing a Health Facilities Advisory Board Agenda Item Report - Pdf 29 - 32 2. Resolution No. FY2023-21 Identifying Federal Project And Program Priorities For Federal Fiscal Year 2024 Agenda Item Report - Pdf Resolution No. FY2023-21 Identifying Federal Program and Project Priorities v2 33 - 42 3. Resolution No. FY2023-22 Amending Provisions In Resolution No. FY2021-38 Reestablishment Of The Kodiak Fisheries Work Group Agenda Item Report - Pdf 43 - 47 14.C. ORDINANCES FOR INTRODUCTION 1. Ordinance FY2023-14 Amending Kodiak Island Borough Code Title 3 Revenue And Finance, Chapter 35 Real Property Tax, Section 3.35.050 Board Of Equalization To Correct Phrasing Pertaining To Docket Numbers Agenda Item Report - Pdf 48 - 49 14.D. OTHER ITEMS 1. Confirmation Of Mayoral Appointment To The Joint Building Code Review Committee Of Mr. Jon Melin Agenda Item Report - Pdf 50 - 52 2. Approval Of A Letter Of Support For The Application For Recertification Of Prince William Sound Regional Citizens' Advisory Council (PWSRCAC) 53 - 56 Page 1 of 65 Agenda Item Report - Pdf 15. CITIZENS' COMMENTS. 1-907-486-3231 or Toll Free 1-855-492-9202. (Limited To Three Minutes Per Speaker) 16. ASSEMBLY MEMBERS’ COMMENTS 17. ADJOURNMENT 18. INFORMATIONAL MATERIALS 18.A. MINUTES OF OTHER MEETINGS 1. Fire Protection Area No. 1 Board Minutes FPA1 Minutes 57 - 61 2. Planning and Zoning Commission Minutes Planning and Zoning Minutes 62 - 65 18.B. REPORTS __________________________________________________________________________ This meeting is open to the public and will be broadcast on KMXT 100.1 FM and on the Borough's YouTube Channel. Meeting packets are available online. Please subscribe to get meeting notifications when meeting packets are published. For public comments, please call (907) 486-3231 or (855) 492-9202. Page 2 of 65 Kodiak Island Borough January 19, 2023 Assembly Regular Meeting Minutes Page 1 of 9 KODIAK ISLAND BOROUGH Assembly Regular Meeting January 19, 2023 A regular meeting of the Kodiak Island Borough Assembly was held on January 19, 2023, in the Borough Assembly Chambers. The meeting was called to order at 6:30 p.m. Staff present were Interim Borough Manager David Conrad, Borough Clerk Nova Javier, and Deputy Clerk Lina Cruz. 1. INVOCATION The invocation was given by Major David Davis of the Salvation Army. 2. PLEDGE OF ALLEGIANCE Mayor Williams led the Pledge of Allegiance. 3. STATEMENT OF LAND ACKNOWLEDGEMENT Mayor Williams announced that we are gathered on the traditional homeland of the Sugpiaq/Alutiiq people, and we acknowledge the 10 tribes of the Kodiak Alutiiq Region. We recognize the Alutiiq culture that enriches our community to this day. 4. ROLL CALL Present were Mayor Aimee Williams, Assembly members Scott Arndt, Joseph Delgado, Jared Griffin, Larry LeDoux, Scott Smiley, Geoffrey Smith, and James Turner. 5. APPROVAL OF AGENDA AND CONSENT AGENDA ARNDT moved to approve the agenda and the consent agenda. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. 6. *APPROVAL OF MINUTES (Approved under consent agenda) A. Regular Meeting Minutes of January 5, 2023 7. CITIZENS' COMMENTS The following spoke under citizen’s comments: • Cort Neff 8. AWARDS AND PRESENTATIONS – None 9. COMMITTEE REPORTS • Assembly Member Smith spoke on his attendance to the Providence Health System Service Area monthly meeting where they discussed a strategic plan and received updates from various departments. • Assembly Member Griffin spoke on the Consolidation Committee meeting that was held on Monday, January 16 During the meeting, they adopted a resolution AGENDA ITEM #6.A. January 12, 2023 Special Meeting & January 19, 2023 Regular Meeting Page 4 of 64 Kodiak Island Borough January 19, 2023 Assembly Regular Meeting Minutes Page 2 of 9 that advocated continuation of the Committee as well as requesting formal participation from the City of Kodiak. 10. PUBLIC HEARING A. Ordinance No. FY2023-02B Of The Assembly Of The Kodiak Island Borough Amending Ordinance No. FY2023-02, Fiscal Year 2023 Budget, By Amending Budgets And Appropriations To Account For The Additional School Bond Debt Reimbursement Payments Received From The State Of Alaska SMILEY moved to adopt Ordinance No. FY2023-02B. Update (12/29/22 Work Session Requests) Assembly requested the $3,032,815 allocated to the two school roofing projects be re-allocated to the Renewal & Replacement fund ($2,472,815) and the Borough Vehicle Replacement project ($560,000). Original Beginning in 2017, the Governor’s budgets reduced or eliminated appropriations for the School Construction Debt Reimbursement Program. Reimbursement Reductions: • 2017 reduced by 25% or $1,015,079 • 2018 reduced by 0% • 2019 reduced by 0% • 2020 reduced by 50% or $2,712,401 • 2021 reduced by 100% or $5,336,799 • 2022 reduced by 63% or $3,249,012 Since reductions to the reimbursement program were made after the Borough adopted their budget, taking the reductions into consideration when calculating the annual mill rates was not possible. To fill the gap in funding, other funds had to make up the difference so our debt service payments could be made. Funds contributing money to the Debt Service fund to make bond payments: • General Fund $5,319,272 • KIBSD (Education Support) $1,632,815 • Facilities Fund $2,213,366 • Renewal & Replacement $1,574,487 At the close of FY2022, the State of Alaska approved CCS HB 281 which appropriated an additional $220 million of funding to the School Construction Debt Reimbursement Program. This appropriation was enough to reach back and fully fund the unpaid reimbursements from 2017, 2020, 2021 and 2022 and in late August the Borough received $12,313,291 of that funding. In recognition of the receipt of those makeup reimbursement funds, this ordinance seeks to repay the funds that contributed money to cover the shortfall in the Debt Service fund and retain the current fund status as an IRS approved Bona Fide Debt Service Fund. AGENDA ITEM #6.A. January 12, 2023 Special Meeting & January 19, 2023 Regular Meeting Page 5 of 64 Kodiak Island Borough January 19, 2023 Assembly Regular Meeting Minutes Page 3 of 9 One of the contributors to the shortfall, KIBSD, is not eligible to receive a direct reimbursement since a payment to them would violate the State's rules for local support and could count against them for future federal and state funding. So, as an alternative, staff is recommending that the $1,632,815 they contributed be split between the needed school roof repairs on East Elementary and North Star Elementary ($816,407.50 to each). Since the remaining $1,573,351 reimbursement we received exceed the contributions from other funds (some years the mill rate was increased with the expectation that less than full reimbursement funding would occur thereby reducing the need for other contributions), staff is recommending that amount be allocated as follows: • $700,000 to the East Elementary School Roof Repair project, and • $700,000 to the North Star Elementary Roof and Skylight Repair project, and • $173,351 be allowed to stay in the Debt Service fund (estimated fund balance at year-end $230,364 which is within IRS balance tolerances). Mayor Williams closed the regular meeting and opened the public hearing. Hearing and seeing none, Mayor Williams closed the public hearing and reconvened the regular meeting. ARNDT moved to amend Ordinance No. FY2023-02B by moving $560,000 from borough vehicle replacement project into the General Fund. ROLL CALL VOTE ON THE MOTION TO AMEND CARRIED FOUR TO THREE: Arndt, Delgado, Griffin, and Turner (AYES); Ledoux, Smiley, and Smith (NOES). ROLL CALL VOTE ON THE MOTION AS AMENDED CARRIED SIX TO ONE: Delgado, Griffin, Ledoux, Smiley, Turner, and Arndt (AYES); Smith (NO). 11. BOROUGH MANAGER’S REPORT Dave Conrad, Interim Borough Manager, reported on the following: Manager’s Department • Manager Recruitment – Interviews are scheduled for January 31 and February 1 • City – Borough Joint Work Session held last night. • LATCF Funds – U.S. Department of the Treasury Local Assistance and Tribal Consistency Fund - The staff is monitoring the accounts for the first tranche deposits. Nothing has been deposited as of today’s date. The eligible amount is $4,787,173.04. Staff anticipates half of the funds to be deposited within a week. • KIB Facility - Lease discussions have begun with the City of Kodiak specific to the 710 Mill Bay Road Facility. Awaiting contact from the city staff for a follow up meeting. • 717 Eagan Way Lease – Proposed lease negotiated during the past two weeks will be discussed in Executive Session this evening for Assembly consideration. The KIB attorney has reviewed the final draft. • Larsen Bay School – Staff has not received signed facility transfer documents back from the Larsen Bay Tribal Council. Staff has attempted to contact the residents that had been provided documents, but no reply has been received. AGENDA ITEM #6.A. January 12, 2023 Special Meeting & January 19, 2023 Regular Meeting Page 6 of 64 Kodiak Island Borough January 19, 2023 Assembly Regular Meeting Minutes Page 4 of 9 Staff will attempt contact again. Staff is planning to travel to Larsen Bay to inspect and provide a repair list for items that were identified and not repaired prior to the signatures being finalized on the facility transfer to the Larsen Bay Tribal Council. Engineering and Facilities • OSHA Voluntary Compliance Visit – OSHA staff due in next week. Meeting scheduled to start at the Baler on January 31st at 9:00am. Focus will be on the Baler and Leachate Treatment Facility. • Architect Visit - Corey Wall of Jenson, Yorba, Wall will be in town in February. Plans are to present information on the Peterson School Roof Replacement and several other projects during the February 9th Work Session. Arrangements for interior tours of the schools have been made during his stay. • Vehicle Procurement Proposal - Small vehicle RFP has been advertised and vendors have been alerted to the advertisements. The proposals are due January 30, 2023. • Pick-up truck RFP is being finalized for review and advertisement. • KFRC Carpet Replacement – Final billing and acceptance of the job has been completed. Staff is awaiting a discussion with the GSA representative that deals with the specific lease for this facility for further discussion regarding carpet replacement in the library leased space. • KFRC Fume Hood Upgrade – This project is functionally completed. Balancer and Control Contractor will be on site January 30, 31, 2023 for final calibration and adjustment of the Variable Frequency Drive. • Leachate Treatment Plant – Contractor has reevaluated winter construction period. Anticipate mid to late March prior to the beginning of the assembly of the building package. Awaiting final structural calculations for submission and review prior to permit being issued. • Bayside Classroom Addition – Staff has been informed that the initial designs prepared by the architect have been rejected. The board is looking for a larger addition size. Awaiting preliminary estimate for the installation of the commercial sprinkler in the existing classroom and proposed addition has been requested. • Fire Protect Area #1 Pick Up – The existing red E/F pick-up has been serviced and 4WD is being tested and confirmed. Red truck will be loaned to Bayside for the Chief Officer response vehicle due to the poor mechanical condition of the existing white response vehicle. • OSHA Voluntary Compliance Visit – OSHA staff will be in town January 24th through January 27th. Pre inspection walk throughs are being conducted. Finance Department/ IT • FY2024 Budget Preparation – Packets have been forwarded to the Service Area Boards and Staff for the preparation of the upcoming budget discussions. Boards are scheduling upcoming required meetings. • PATS Software – Property Assessment and Taxation Software - RFP is being advertised with a bid date of February 28, 2023. • Popular Report - Final report has been received and has been distributed to the assembly for review. • The department continues to be short staffed due to vacation and medical treatment. • Annual Financial Statement copies have been provided to the assembly. Copies of the report will be made available online for the public. AGENDA ITEM #6.A. January 12, 2023 Special Meeting & January 19, 2023 Regular Meeting Page 7 of 64 Kodiak Island Borough January 19, 2023 Assembly Regular Meeting Minutes Page 5 of 9 • Staff has been informed that additional Opioid Settlement Funds have been identified and will require approval in April 2023. Assessing Department • Property Valuation – Property review and inspection for valuation has been completed. Staff is entering data for preparation of the value of the tax role update. • KANA Suit – Court dates are January 30th - February 3rd. List of Pending Items for Discussion • City of Kodiak - E911 System and compensation o Borough Building Remodel or Upgrades o Joint support and participation in the development of the CIP List (Federal emphasis) • Disposition of Closed School Facilities – Allowable Scope for Current Staff Continued update of the Personnel Manual • ARPA Funding Reporting is continuing. • Grant Application and Local Match Funding – Approval for application prior to expending staff time. • Leases – City of Kodiak Borough Building Lease, Teen Court, Red Cross, Fairgrounds, KISA, Chiniak Library, Long Term Care • Major Maintenance Funding for Facilities • Disposition of Mental Health Buildings – Bid received • Solid Waste Collection Contract Modifications Service Area Contracts • Annual Contracts • Additional Methods to Reward Employees in Personnel Manual • Vehicle Replacement • Funding opportunities for road repairs and improvements. 12. MESSAGES FROM THE BOROUGH MAYOR Mayor Williams thanked everyone who attended the Joint Work Session with the City of Kodiak held on Wednesday January 18. She hoped that both bodies will be able to meet on a quarterly basis in the future. She reminded citizens that the Alaska Marine Highway is now accepting public comments. Lastly, she acknowledged and thanked everyone who has reached out to express concerns regarding the Tanner Crab Fisheries. 13. CONSIDERATION OF CALENDAR - UNFINISHED BUSINESS – None 14. CONSIDERATION OF CALENDAR - NEW BUSINESS – None 14.A. CONTRACTS – None 14.B. RESOLUTIONS – None 14.C. ORDINANCES FOR INTRODUCTION – None 14.D. OTHER ITEMS AGENDA ITEM #6.A. January 12, 2023 Special Meeting & January 19, 2023 Regular Meeting Page 8 of 64 Kodiak Island Borough January 19, 2023 Assembly Regular Meeting Minutes Page 6 of 9 1. Confirmation Of Mayoral And Assembly Appointments To The Different Boards, Committees, and Commissions ARNDT moved to confirm the following appointments: • Mayoral appointment of Mr. Jascha Zbitnoff to the Architectural/Engineering Review Board Building Code Board of Appeals seat for a term to expire December 2025 • Assembly appointment of Mr. Lee Robbins to the Board Of Equalization seat for a term to expire December 2024 • Assembly appointment of Mr. Robert Tucker to the Board Of Equalization seat for a term to expire December 2025 • Mayoral appointment of Mr. Brian Himelbloom to the Parks and Rec Committee for a term to expire December 2025 • Mayoral appointment of Mr. Kent Cross to the Planning and Zoning Commission City seat for a term to expire December 2025 • Mayoral appointment of Ms. Teresa Pruitt to the Solid Waste Advisory Board seat for a term to expire December 2025 • Mayoral appointment of Mr. Lawrence Van Daele to the Solid Waste Advisory Board seat for a term to expire December 2025 The Clerk's Office advertised the impending vacancies per Borough code. ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Griffin, Ledoux, Smiley, Smith, Turner, Arndt, and Delgado. 2. Good Cause Determination For A Senior Citizen Exemption, Applicant: Mr. Kyle Crow Mayor Williams recessed the regular meeting and convened the quasi- adjudicatory hearing. SMILEY moved to uphold the Assessor's decision for lack of good cause shown as stated in KIBC 3.35.030 D for Kyle Crow for the property located at 430 Main Street, Port Lions, AK. 99550. Applicant requested a good cause hearing be brought before the KIB Assembly to determine if he had good cause for filing a late application for Senior Exemption. The hearing procedure in KIBC 3.35.050 was followed. The appellant was able to call in for the hearing. A letter of notification was mailed by the KIB Assessors Office on December 16, 2022, to advise the applicant of the ability to give public testimony for their appeal. KIBC 3.35.030 Real and personal property exempted from taxation. D. In the event that a claimant fails to apply for a senior exemption as provided by AS 29.45.030(e) by January 15th of the assessment year for which the exemption is sought, the borough assembly for good cause shown may waive the claimant’s failure to make timely application for the exemption for that year and if the assembly finds good cause for the failure to make a timely filing the AGENDA ITEM #6.A. January 12, 2023 Special Meeting & January 19, 2023 Regular Meeting Page 9 of 64 Kodiak Island Borough January 19, 2023 Assembly Regular Meeting Minutes Page 7 of 9 borough assessor shall accept the application, as if timely filed, subject to the provisions contained in AS 29.45.030(e). 1. A waiver may only be granted for the year in which an application is filed. A delay in filing an application shall be presumed to lack good cause for the delay and may be denied unless the assembly finds good cause for the delay as defined in subsection (D)(2) of this section. 2. Good cause” shall mean extraordinary circumstances beyond the control of the applicant, including but not limited to a medical condition or disability, impaired mental capacity, family emergency, death in the family, or similar serious condition or event that substantially impaired the applicant’s ability to file a timely application. “Good cause” shall not mean late filing due to the applicant’s inadvertence, oversight, or lack of knowledge regarding the filing requirements or deadline, financial hardship, or failure to pick up or read mail or to make arrangements for an appropriate and responsible person to pick up or read mail. ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Ledoux, Smiley, Smith, Turner, Arndt, Delgado, and Griffin. Chair Williams announced: according to Appellate Rule 602, the Appellant or the Assessor has the right of appeal to the Superior Court of the State of Alaska from our final decision. Should you wish to exercise your right of appeal, you must do so by notifying the Borough attorney and initiating the process within 30 days from the date of our written decision. Failure to do so will forever bar you from any appeal of this decision. 15. CITIZENS' COMMENTS The following spoke under citizen’s comments: • Cort Neff 16. ASSEMBLY MEMBERS’ COMMENTS • Assembly Member Smiley expressed concern regarding the rocket launches on the island and the rocket fuel being spread. He would like to explore solutions to this problem. • Assembly Member Ledoux had no comment. • Assembly Member Arndt had no comment. • Assembly Member Smith had no comment. • Assembly Member Griffin expressed gratitude towards the members that attended the City and Borough joint work session on Wednesday, January 18. He also encouraged citizen’s regardless of expertise to sign up and apply for any vacant Committee or Board they might be interested in. • Assembly Member Delgado had no comment. • Assembly Member Turner had no comment. 17. EXECUTIVE SESSION A. Discussion Of Negotiating Position For Lease of 717 E. Rezanof Drive SMILEY moved to convene into executive session under the authority of KIBC. 2.30.030 (F)(1)(b) and (h) to discuss the Borough negotiating position regarding AGENDA ITEM #6.A. January 12, 2023 Special Meeting & January 19, 2023 Regular Meeting Page 10 of 64 Kodiak Island Borough January 19, 2023 Assembly Regular Meeting Minutes Page 8 of 9 the terms for lease of property at 717 E. Rezanof Drive, a matter the immediate knowledge of which would tend to adversely affect the finances of the Borough. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Smiley, Smith, Arndt, Delgado, Griffin, and Ledoux. SMILEY moved to invite the Mayor and Assembly, except for Assembly Member Turner, the Manager, and the Clerks into Executive Session. The Borough issued a Request for Proposals (RFP) for the lease of Borough property at 717 E Rezanof Drive. There was only one respondent. The Borough RFP included a sample lease and invited proposers to identify any modifications they request to the proposed lease terms. The respondent proposed some modifications to the proposed lease. The Borough staff seek Assembly direction in negotiations over the terms which are acceptable to the Borough for the lease, which is a disposal of an interest in property. KIBC 2.30.030 (F)(1)(h) authorizes discussion of the terms for disposal of an interest in land to take place in executive session. KIBC 2.30.030 (F)(1)(b) authorizes discussion of the matters in executive session if the open discussion may tend to adversely affect the finances of the Borough. It is recommended that the discussion take place in executive session in order to keep the Borough’s position regarding the lease rent it is willing to accept, and the relative strength of the parties’ bargaining positions, confidential from the proposer until a tentative agreement subject to the Assembly approval is reached. If and when final terms are tentatively agreed upon by the parties the negotiated terms would be made public prior to Assembly approval of the lease. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY After the vote, Mayor Williams recessed the special meeting and convened the executive session at 7:13 p.m. Upon returning from the executive session, Mayor Williams reconvened the special meeting at 7:45 p.m. and announced that no action was taken as a result of the executive session. A special meeting was called on Thursday, January 26, 2023, so the contract that pertains to this lease can be discussed publicly. A Special Meeting was called on Thursday January 26, 2023, so the contract that pertains to this lease can be discussed publicly. 17. ADJOURNMENT ARNDT moved to adjourn the meeting at 7:47 p.m. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY KODIAK ISLAND BOROUGH ATTEST: AGENDA ITEM #6.A. January 12, 2023 Special Meeting & January 19, 2023 Regular Meeting Page 11 of 64 Kodiak Island Borough January 19, 2023 Assembly Regular Meeting Minutes Page 9 of 9 Aimee Williams, Borough Mayor Nova M. Javier, Borough Clerk AGENDA ITEM #6.A. January 12, 2023 Special Meeting & January 19, 2023 Regular Meeting Page 12 of 64 Kodiak Island Borough January 12, 2023 Assembly Special Meeting Minutes Page 1 of 2 KODIAK ISLAND BOROUGH Assembly Special Meeting January 12, 2023 A special meeting of the Kodiak Island Borough Assembly was held on January 12, 2023, in the Assembly Chambers of the Kodiak Island Borough Building, 710 Mill Bay Road. The meeting was called to order at 7:12 p.m. Staff present were Interim Borough Manager David Conrad and Borough Clerk Nova M. Javier. ROLL CALL Present were Mayor Aimee Williams, Assembly members Scott Arndt, Joseph Delgado, Jared Griffin, Scott Smiley, Geoffrey Smith, and James Turner. Assembly member Larry LeDoux was absent. CITIZENS COMMENTS The following spoke under citizen’s comments: • Judi Kidder CONSIDERATION OF MATTER(S) IN THE CALL FOR THE SPECIAL MEETING A. EXECUTIVE SESSION Discussion Of Interview Questions For Borough Manager Candidates SMILEY moved to convene into executive session under the authority of KIBC. 2.30.030 (F)(1)(g) to discuss questions to be used during interviews of candidates for the position of Borough Manager, a matter relating to personnel hiring which must remain confidential in order to protect the competitiveness of the hiring process. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Arndt, Delgado, Griffin, Smiley, Smith, and Turner. SMILEY moved to invite the Mayor and Assembly into Executive Session. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Delgado, Griffin, Smiley, Smith, Turner, and Arndt. Mayor Williams recessed the special meeting and convened the executive session at 7:15 p.m. At 7:37 p.m. Mayor Williams reconvened the special meeting and announced no action was taken as a result of the executive session. ADJOURNMENT ARNDT moved to adjourn the meeting at 7:38 p.m. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. AGENDA ITEM #6.A. January 12, 2023 Special Meeting & January 19, 2023 Regular Meeting Page 13 of 64 Kodiak Island Borough January 12, 2023 Assembly Special Meeting Minutes KODIAK ISLAND BOROUGH ATTEST: ___________________________ Aimee Williams, Mayor _______________________________ Nova M. Javier, MMC, Borough Clerk AGENDA ITEM #6.A. January 12, 2023 Special Meeting & January 19, 2023 Regular Meeting Page 14 of 64 Of?ce of t e M y Kodiak Island Boro gh, i?rntlamatt’ DECLA NGC AS G ARDAP NA WHEREAS,the citizens of Kodiak wish to acknowledge an d h o n or themen and women of the United States Coast Guard;and WHEREAS,members of the Coast Guard are our friends an d n ei g h b or s who contribute their time and talents to the well-being of our co m mu nit y; and WHEREAS,we are deeply grateful to the men and wom ens oftheCoast Guard and their families for their sacrifices and devotio n t o duty,which preserve the safety of our fishermen and boating public;an d WHEREAS,the Kodiak community will gather on Febru ary 3,2023,to honor all members of the Coast Guard and their families. NOW,THEREFORE,I,Aimee Williams,Mayor of the Kodia k I sl a n d Boroug hdoherebyproclaimFebruary3,2023,as 94»"w%‘,¢'93:‘av “-v‘____,,¢s Av ~%,¢&wan.‘’~,.___’,o*..°‘-v‘;%g'w°gar "q'&?“o"o,‘___,,¢’’°«»‘0 $K I \?1'?'U"!'?@ 9 %>6 V V \\' §$0 93»«£69$9 25 6 /\r $O %E»«*<é%% \WI6 4 .\J 0£23 ‘Q} \\-ii ‘e \i ‘I?‘%4!6 0 Q 9 .~\\-A G O ’/\‘ we I v’*4:9"WW’ in Kodiak and urge cit iz en s torecogniz e ourCoastGuardcommunityfortheir individual and collecti ve ef fo rts inmakingKodiakandallthenavigablewaters of Alaska a safer an d b e t t e r placetolive,work,andplay.Tothemenand women of the United CoastGuard“WeApplaudYou”! itnesswhereof,Ihavehere setmyhandandcausethis tbeaffixed. O A S T GU AR D APPRECIA TION DAY aor Ko dia k Alas ka Imee BoroughMayor ATTE ST:TO In w unto .—4..-.;.u-ll 1: \l.- nu.‘:5;-n AGENDA ITEM #8.A.US Coast Guard Appreciation Day ProclamationPage 15 of 64 KODIAK ISLAND BOROUGH STAFF REPORT FEBRUARY 2, 2023 ASSEMBLY REGULAR MEETING Kodiak Island Borough SUBJECT: Approval Of Change Order No. 18 To Contract No. FY2019-10 With Jensen Yorba Wall Inc For The Peterson Elementary School HVAC and Roof Replacement Project ORIGINATOR: Patricia Valerio, E&F Secretary III RECOMMENDATION: Move to authorize the Manager to execute Change Order No. 18 To Contract No. FY2019-10 with Jensen Yorba Wall Inc for the in an amount not to exceed $69,074. DISCUSSION: This is a change order to the Borough's current term contract with Jensen Yorba Wall (JYW) to include 100% construction documents, bidding and construction administration services, and 95% professional cost estimation for the Peterson Elementary HVAC and Roof Replacement project. The existing roof at Peterson Elementary School has had leaking issues and has been at the top of the Kodiak Island Borough School District's Capital Improvement Project (CIP) list for several years. This change order is to complete construction documents, bidding and construction administration services, and 95% professional cost estimation for a complete HVAC and roof replacement. Completing the construction and bidding documents will allow the Borough to put this project out t o bid. The hope is to have the project ready to go for this upcoming construction season. ALTERNATIVES: 1. Take no action. 2. Do not approve the change order. FISCAL IMPACT: This work will be billed to the Grants-Local Govt Lost Revenue Relief (LGLRRP) (432-322) for $1,925,939.01 first. Once funds are expended from that grant the work will then be billed to Grants – American Relief Plan (ARPA) (432-321) for $2,512,354.50. The grant funding was designated through Resolution FY2022-22A & Resolution FY2023-09A – both attached for reference. OTHER INFORMATION: KIBC Title 3 Revenue and Finance, Chapter 3.30 Contract, Purchase, Sale and Transfer Procedures, Section 3.30.100 Change orders – Manager authority. The manager, or designee, is authorized, without assembly approval, to enter into change orders with respect to borough projects where the amount of additional expenditure occasioned by the change order or orders does not, in the aggregate, exceed the total contract amounts approved for the project, plus project contingency equal to 10 percent of the approved contract amount. Additional contingency may be requested and approved by the assembly. The manager, or designee, shall report monthly to the assembly the nature and amount of such change orders. Project approval should include a budget for the project that includes a contingency line item of 10 percent. Change orders above the manager’s approval limit, but not exceeding five percent of the original contract amount or $50,000, whichever is lower, require approval by: AGENDA ITEM #14.A.1. Approval Of Change Order No. 18 To Contract No. FY2019-10 With Jensen Yo...Page 16 of 64 KODIAK ISLAND BOROUGH STAFF REPORT FEBRUARY 2, 2023 ASSEMBLY REGULAR MEETING Kodiak Island Borough A. The mayor and deputy presiding officer; B. The mayor and one assembly member in the absence of the deputy presiding officer; C. The deputy presiding officer and one assembly member in the absence of the mayor. Such approval may be by signature or electronic signature. Change orders greater than five percent of approved contract amount or $50,000, whichever is lower, require assembly approval. The authority contained in this section is independent and exclusive of the purchasing authority defined in KIBC 3.30.010. AGENDA ITEM #14.A.1. Approval Of Change Order No. 18 To Contract No. FY2019-10 With Jensen Yo...Page 17 of 64 Revised 09/19 Page 1 of 1 KODIAK ISLAND BOROUGH 710 MILL BAY ROAD KODIAK, ALASKA 99615 CONTRACT CHANGE ORDER Project Name: Project Number: Peterson Elem. Roof Replacement 432-322-452-140.21008.4G.A Contractor: Jensen Yorba Wall, Inc. Contract No.: 2019-10 Change Order No.: 18 Original Project Budget: $ 25,000.00 Original Contract: $ 0.00 Previous Budget Changes: $ 0.00 Previous Changes: $ 45,786.00 Adjusted Project Budget: $ 25,000.00 This Change: $ 69,074.00 To-Date Project Expenses: $ 81,426.34 % of Original Contract <5% To-Date Project Encumbrances: $ 0.00 Adjusted Contract ALL 2019-10: $ 773,601.00 Current Remaining Budget: $ -56,426.34 Description of Change Cost Provide 100% Construction Documents, Bidding and Construction Administration design services related to the proposal dated October 18, 2022. Professional Cost Estimation at 95% level. Presentations to the ARB Board and other stakeholders at 95% phase completion. $ 69,074.00 The time provided for completion of the contract is (☒ unchanged) (☐increased) (☐decreased) by 0 calendar days. This document shall become an amendment to the contract and all provisions of the contract will apply thereto. Per Borough Code 3.30.100, a change order that does not exceed five percent of the original contract amount or $50,000, whichever is lower, requires approval by the mayor and deputy presiding officer, the mayor and one assembly member in the absence of the deputy presiding office, or the deputy presiding officer and one assembly member in the absence of the mayor. Change orders greater than five percent of approved contract amount or $50,000, whichever is lower, require assembly approval . Accepted By: ______________________________________________________________________________ Date: __________ Contractor’s Representative Recommended: _____________________________ Date: _________ ______________________________ Date: __________ Engineering/Facilities Director Finance Director Approved By: ______________________________ Date: _________ Attest: _________________________ Date: _________ Borough Manager Borough Clerk Mayor and Deputy Presiding Officer Approval (does not exceed five percent of the original contract amount or $50,000, whichever is lower) Approved By: ______________________________ Date: _________ ______________________________ Date: __________ Borough Mayor Deputy Presiding Officer Borough Assembly Approval (greater than five percent of approved contract amount or $50,000, whichever is lower) Approved By: ______________________________ Date: _________ Attest: ________________________ Date: __________ Borough Manager Borough Clerk AGENDA ITEM #14.A.1. Approval Of Change Order No. 18 To Contract No. FY2019-10 With Jensen Yo...Page 18 of 64 Jensen Yorba Wall Architecture Interior Design Construction Management Page 1 of 1 522 West 10th Street, Juneau, Alaska 99801 907.586.1070 jensenyorbawall.com Designing Community Since 1935  Date:October18,2022 To:DaveConrad,KIBDirectorofEngineeringandFacilities From:CoreyWall Re:KIBSDPetersonElementaryReͲRoof(JYWNo.21013) 100%CDs,BiddingandCADesignFeeProposal   Pleasefindattachedourfeeproposalfor100%ConstructionDocument,BiddingandConstruction AdministrationdesignservicesrelatedtotheKIBPetersonElementarySchoolReͲRoofProject.Theprojectwill becompletedaspartofourexistingtermcontractwithKIB.  Projectincludes: x 100%ConstructionDocuments o Comprehensiveroofreplacementofexisting48,800sfbuilding. o ReplacementofexistingroofͲtopductwork&equipmentsimilartoexistingconfiguration. DuctworkwillhaveimproveddesigntoweatherͲproofandinsulatemechanicalitems. o OnealternatetoaddanewmembraneovertheexistingPVCmembraneportionofthe building. x Professionalcostestimationat95%level. x PresentationstoARBandotherstakeholdersat95%phasecompletion.  Pleasenote: x ProposalassumesthedesignwillbesimilarinscopetotheJuly1,2022DDͲleveldocuments. x Proposaldoesnotstructuraldesignwork.WiththedecisiontoreplacetheroofͲtopmechanical equipmentintheexistingconfiguration,structuralupgradestothebuildingshouldnotberequired. x Proposaldoesnotincludehazmattestingorabatement.Ifthisworkisrequired,itcanbeadded duringtheconstructiondocumentationdesignwork.   Thanksagainforthisopportunity.Welookforwardtoworkingwithyou.  Sincerely,   CoreyWall,AIA AGENDA ITEM #14.A.1. Approval Of Change Order No. 18 To Contract No. FY2019-10 With Jensen Yo...Page 19 of 64 DESIGN SERVICES PROPOSALSUMMARYProject:  KIBSD Peterson Elementary Re‐RoofJYW Project No.:SERVICES FEE TYPE EXPENSES TAX TOTALPre‐Design $0 Lump sum $0 $0 $0Site Analysis $0 Lump sum $0 $0 $0Schematic Design $17,300 Previous Phase $0 $0 $17,300Design Development $45,786 Lump sum $0 $0 $45,786Construction Documents $29,114 Lump sum $0 $0 $29,114Bidding and Negotiations $3,577 Time/Expense $0 $0 $3,577Construction Administration $31,440 Time/Expense $4,943 $0 $36,383Construction Observations $0 Time/Expense $0 $0 $0TOTAL$132,16021013G:\_Projects\21013\0 Scope & Fees\21013 Petersen Elem Roof.xlsxSUM 310/18/2022AGENDA ITEM #14.A.1. Approval Of Change Order No. 18 To Contract No. FY2019-10 With Jensen Yo...Page 20 of 64 DESIGN SERVICES PROPOSALCONSTRUCTION DOCUMENT SERVICES Project:KIBSD Peterson Elementary Re‐RoofJYW Project No.:Exec A Cler A ACCSTAFF:PMgr A‐III A‐II A‐I Int III Int II ID‐III ID‐II ID‐ICM‐III CM‐II CM‐ID‐II D‐IEACA ATOTAL$170 $140 $125 $110 $95 $85 $140 $115 $65 $140 $120 $95 $95 $85 $80 $40 $85ARCHITECTURE:Project Management6Research / ArchivesCode Analysis4Construction Doc DwgsCover / Site Plan24Plans24Sections / Elevations24Details1212Outline Specifications12Cost Estimate Coordination4Meetings / Presentations2Quality Control2SubmittalSubtotal Hours480000000000024000072Subtotal Dollars $8,160000000000002,2800000$10,440CONSULTANTS:Civil EngineeringStructural EngineeringMechanical Engineering $7,320Electrical Engineering $4,660Hazardous Materials EngineeringLandscape Architecture$4,996Subtotal $16,976Overhead/Profit 10% $1,698Consultants Total Labor $18,674Subtotal Construction Document Services LABOR$29,114Subtotal Construction Document Services REIMBURSABLES (see attached)$0TOTAL CONSTRUCTION DOCUMENT SERVICES FEE$29,114Cost EstimatingInterior Design21013ArchitectConstruction Manage.Drafter21013 Petersen Elem Roof.xlsx‐50 CD 1010/18/2022AGENDA ITEM #14.A.1. Approval Of Change Order No. 18 To Contract No. FY2019-10 With Jensen Yo...Page 21 of 64 DESIGN SERVICES PROPOSALBIDDING AND NEGOTIATION SERVICES Project:KIBSD Peterson Elementary Re‐RoofJYW Project No.:Exec A Cler A ACCSTAFF:PMgr A‐III A‐II A‐I Int III Int II ID‐III ID‐II ID‐ICM‐III CM‐II CM‐ID‐II D‐IEACA ATOTAL$170 $140 $125 $110 $95 $85 $140 $115 $65 $140 $120 $95 $95 $85 $80 $40 $85ARCHITECTURE:Project Management2Disc Coor/Doc ReviewAgency Consul/RevSchedule Dev/MonitoringPre Bid Meeting22Bidding MaterialsAddenda48Bidding/NegotiationAnalysis of Alts/SubsSpecial BiddingBid EvaluationConstruction ContractSubtotal Hours8000000002008000018Subtotal Dollars $1,36000000000280007600000$2,400CONSULTANTS:Civil EngineeringStructural EngineeringMechanical Engineering $680Electrical Engineering $390Hazardous Materials EngineeringLandscape ArchitectureSubtotal $1,070Overhead/Profit 10% $107Consultants Total Labor $1,177Subtotal Bidding and Negotiation Services LABOR$3,577Subtotal Bidding and Negotiation Services REIMBURSABLES (see attached)$0TOTAL BIDDING AND NEGOTIATION SERVICES FEE$3,57721013ArchitectConstruction Manage.DrafterInterior Design21013 Petersen Elem Roof.xlsx‐60 Bid 1110/18/2022AGENDA ITEM #14.A.1. Approval Of Change Order No. 18 To Contract No. FY2019-10 With Jensen Yo...Page 22 of 64 DESIGN SERVICES PROPOSALCONSTRUCTION ADMINISTRATIONProject:KIBSD Peterson Elementary Re‐RoofJYW Project No.:Exec A Cler A ACCSTAFF:PMgr A‐III A‐II A‐I Int III Int II ID‐III ID‐II ID‐ICM‐III CM‐II CM‐ID‐II D‐IEACA ATOTAL$170 $140 $125 $110 $95 $85 $140 $115 $65 $140 $120 $95 $95 $85 $80 $40 $85ARCHITECTURE:Project Management8Conformed Documents4Pre‐Construction Conf22Submittal Review16RFIs/RFPs/CO'S32 8Field Ob & Report82 @ 12 hours24Notice of Deficencies2Substantial Compl & Report41 @ 12 hours12Final Completion & Report41 @ 12 hours12As Built Drawings4Subtotal Hours28000000009800160000142Subtotal Dollars $4,7600000000013,720 0 0 1,5200000$20,000CONSULTANTS:Civil EngineeringStructural EngineeringMechanical Engineering $5,910Electrical Engineering $4,490Hazardous Materials EngineeringLandscape ArchitectureSubtotal $10,400Overhead/Profit 10% $1,040Consultants Total Labor $11,440Subtotal Construction Administration Services LABOR$31,440Subtotal Construction Administration Services REIMBURSABLES (see attached)$4,943TOTAL CONSTRUCTION ADMINISTRATION SERVICES FEE$36,383Interior Design21013ArchitectConstruction Manage.Drafter21013 Petersen Elem Roof.xlsx‐70 CA 1210/18/2022AGENDA ITEM #14.A.1. Approval Of Change Order No. 18 To Contract No. FY2019-10 With Jensen Yo...Page 23 of 64 DESIGN SERVICES PROPOSALREIMBURSABLE EXPENSESJYW Project No.:KIBSD Peterson Elementary Re‐RoofJYW Project No.: 2101310 20 30 40 50 60 70 80PHASE: Pre‐D Site SD DD CD BID CA CO TOTALTRAVELArch Trips000000404Cost$0$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $3,200.00 $0.00 $3,200Civil Trips000000000Cost$0$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0Struct Trips000000000Cost$0$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0Mech Trips000000000Cost$0$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $647.00 $0.00 $647Elect Trips000000000Cost$0$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $647.00 $0.00 $647Other Trips000000000Cost$0$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0Subtotal $0 $0 $0 $0 $0 $0 $4,494 $0 $4,494PER DIEMArch No. Days000000000Civil No. Days000000000Struct No. Days000000000Mech No. Days000000000Elect No. Days000000000Other No. Days000000000Rate$0000000000Total $0$0$0$0$0$0$0$0 $0PRINTING/COPYING11 x 17 Copy No. Sheets000000000Rate$0.25$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00Letter Copy: No. Sheets000000000Rate$0.15$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00Total $0$0$0$0$0$0$0$0 $0SCANSRate$0 $0 $0 $0 $0 $0 $0 $0$0CD'sRate$0 $0 $0 $0 $0 $0 $0 $0$0POSTAGE/COURIERRate$0 $0 $0 $0 $0 $0 $0 $0$0MISSCELANEOUSRate$0 $0 $0 $0 $0 $0 $0 $0$0ENGIN REIMBRate$0 $0 $0 $0 $0 $0 $0 $0$0RENDERINGSRate$0 $0 $0 $0 $0 $0 $0 $0$0OH/P10% $0 $0 $0 $0 $0 $0 $449 $0 $449TOTAL REIMBURSABLES$0 $0 $0 $0 $0 $0 $4,943 $0 $4,94321013 Petersen Elem Roof.xlsx-Reimb1410/18/2022AGENDA ITEM #14.A.1. Approval Of Change Order No. 18 To Contract No. FY2019-10 With Jensen Yo...Page 24 of 64 Kodiak Island Borough, Alaska Resolution No. FY2022-22A Page 1 of 2 Introduced by: Borough Manager 1 Drafted by: Finance Director 2 Introduced on: 11/17/2022 3 Adopted on: 11/17/2022 4 5 KODIAK ISLAND BOROUGH 6 RESOLUTION NO. FY2022-22A 7 8 A RESOLUTION OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH AMENDING AND 9 REDIRECTING FUNDS FROM THE STATE OF ALASKA ARPA LOCAL GOVERNMENT LOST 10 REVENUE RELIEF PROGRAM (LGLRRP) TO OFFSET SIGNIFICANT REVENUE LOSS DUE 11 TO THE COVID-19 PUBLIC HEALTH EMERGENCY 12 13 WHEREAS, the Alaska legislature appropriated $50 million from the State’s American Rescue 14 Plan Act (ARPA) COVID State and Local Fiscal Recovery funds toward a local government relief 15 grant program to promote economic recovery and continuity of government services to local 16 governments that experienced revenue loss due to COVID-19, to be administered by the State of 17 Alaska Department of Commerce, Community and Economic Development, Division of 18 Community and Regional Affairs; and 19 20 WHEREAS, the Kodiak Island Borough experienced loss of revenue as a result of the COVID-21 19 public health emergency; and 22 23 WHEREAS, the Kodiak Island Borough accepted an award of $1,925,939.01 and allocated 24 those funds with Resolution No. FY2022-22; and 25 26 WHEREAS, additional US Treasury Guidance and new LGLRRP reporting requirements 27 indicate that not all the previously identified purposes in prior resolutions are allowed, therefor, 28 staff recommends redirecting the prior allocation of $1,925,939.01 to projects that are clearly 29 allowable; and 30 31 WHEREAS, two projects that have been identified as having COVID-19 mitigation and 32 prevention abilities are the Peterson Elementary School Roof and HVAC project which will provide 33 a ventilation system for the school, and the Landfill Storm Water Infiltration and Collection 34 Improvement project which will provide for better water treatment of storm water and leachate. 35 36 NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND 37 BOROUGH that: 38 39 Section 1: The remaining unexpended $1,925,939.01 from the funds allocated by Resolutions 40 FY 2022-22 are hereby re-allocated to the Peterson Elementary School Roof and 41 HVAC project and, if any funds remain, to the Landfill Storm Water Infiltration and 42 Collection Improvement project. 43 44 Section 2: Resolution FY 2022-22, is amended consistent with section 1 of this resolution. 45 AGENDA ITEM #14.A.1. Approval Of Change Order No. 18 To Contract No. FY2019-10 With Jensen Yo...Page 25 of 64 Kodiak Island Borough, Alaska Resolution No. FY2022-22A Page 2 of 2 46 Section 3: The Interim Borough Manager is authorized to execute the expenditures for the 47 items listed above. 48 49 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 50 THIS EIGHTEENTH DAY OF NOVEMBER, 2022 51 52 53 VOTES: 54 Ayes: Delgado, Griffin, LeDoux, Smith, Smiley, Turner 55 Noes: None 56 One vacant seat on the Assembly 57 58 59 AGENDA ITEM #14.A.1. Approval Of Change Order No. 18 To Contract No. FY2019-10 With Jensen Yo...Page 26 of 64 Kodiak Island Borough, Alaska Resolution No. FY2023-09A Page 1 of 2 Introduced by: Borough Manager 1 Drafted by: Finance Director 2 Introduced on: 11/17/2022 3 Adopted on: 11/17/2022 4 5 KODIAK ISLAND BOROUGH 6 RESOLUTION NO. FY2023-09A 7 8 A RESOLUTION OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH AMENDING AND 9 REDIRECTING PREVIOUSLY AUTHORIZED AMERICAN RESCUE PLAN ACT (ARPA) – 10 STATE AND LOCAL FISCAL RECOVERY FUNDS (SLFRF) FOR THE BENEFIT OF THE 11 RESIDENTS OF THE BOROUGH. 12 13 WHEREAS, the Kodiak Island Borough has been deemed eligible by the US Department of the 14 Treasury for American Rescue Plan Act – State and Local Fiscal Recovery Funds in the amount 15 of $2,524,709.00 to be paid in two tranches; and 16 17 WHEREAS, the Kodiak Island Borough accepted and allocated these funds with Resolution No. 18 FY2022-16, Resolution No. FY2022-19, and Resolution No. FY2023-09; and 19 20 WHEREAS, the Resolution No. FY2022-19 payment directive of $12,354.50 was to the 21 Salvation made to the Salvation Army Food Bank leaving $2,512,354.50 unexpended; and 22 23 WHEREAS, additional US Treasury Guidance indicate that not all the previously identified 24 purposes in prior resolutions are allowed, therefor, staff recommends redirecting the remaining 25 unexpended allocation of $2,512,354.50 to projects that are clearly allowable; and 26 27 WHEREAS, two projects that have been identified as having COVID-19 mitigation and 28 prevention abilities are the Peterson Elementary School Roof and HVAC project which will provide 29 a ventilation system for the school, and the Landfill Storm Water Infiltration and Collection 30 Improvement project which will provide for better water treatment of storm water and landfill 31 leachate. 32 33 NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND 34 BOROUGH that: 35 36 Section 1: The remaining unexpended $2,512,354.50 from the funds allocated by Resolution 37 No. FY2022-16 and Resolution No. FY2023-09 are hereby re-allocated to the 38 Peterson Elementary School Roof and HVAC project and, if any funds remain, to the 39 Landfill Storm Water Infiltration and Collection Improvement project. 40 41 Section 2: Resolution No. FY2022-16 and Resolution No. FY 2023-09 are amended consistent 42 with section 1 of this resolution. 43 44 AGENDA ITEM #14.A.1. Approval Of Change Order No. 18 To Contract No. FY2019-10 With Jensen Yo...Page 27 of 64 Kodiak Island Borough, Alaska Resolution No. FY2023-09A Page 2 of 2 Section 3: The Interim Borough Manager is authorized to execute the expenditures for the items 45 listed above. 46 47 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 48 THIS EIGHTEENTH DAY OF NOVEMBER, 2022 49 50 51 VOTES: 52 Ayes: Delgado, Griffin, LeDoux, Smith, Smiley, Turner 53 Noes: None 54 One vacant seat on the Assembly 55 56 AGENDA ITEM #14.A.1. Approval Of Change Order No. 18 To Contract No. FY2019-10 With Jensen Yo...Page 28 of 64 KODIAK ISLAND BOROUGH STAFF REPORT FEBRUARY 2, 2023 ASSEMBLY REGULAR MEETING Kodiak Island Borough SUBJECT: Resolution No. FY2023-20 Establishing a Health Facilities Advisory Board ORIGINATOR: Dave Conrad, Interim Borough Manager RECOMMENDATION: Move to adopt Ordinance No. Resolution No. FY2023-20. DISCUSSION: This resolution is presented before the Assembly to establish a Health Facilities Advisory Board (HFAB) for the purpose of purpose of reviewing, evaluating, developing, and issuing criteria requirements used in the planning, design, construction, operation, and maintenance of Providence health care facilities in Kodiak. The board shall serve in an advisory capacity to the Assembly with regards to the health facilities capital projects. In that capacity the board is required to meet with hospital administrator and/or designees. The board shall not have direct power to affect policy determinations, but it shall make recommendations to the Assembly and administration affecting matters related to the hospital and health facilities. ALTERNATIVES: FISCAL IMPACT: OTHER INFORMATION: AGENDA ITEM #14.B.1. Resolution No. FY2023-20 Establishing a Health Facilities Advisory Board Page 29 of 64 Resolution No. FY2023-20 Page 1 of 2 KODIAK ISLAND BOROUGH 1 RESOLUTION NO. FY2023-20 2 3 A RESOLUTION OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH ESTABLISHING 4 A HEALTH FACILITIES ADVISORY BOARD (HFAB) 5 6 WHEREAS, the Health Facilities Advisory Board (HFAB) is established for the purpose of 7 reviewing, evaluating, developing, and issuing criteria requirements used in the planning, design, 8 construction, operation, and maintenance of Providence health care facilities in Kodiak; and 9 10 WHEREAS, HFAB’s major focus is in developing generic standards to provide continuity and 11 consistency in Providence’s health care facilities; and 12 13 WHEREAS, recommendations by the HFAB will be documented and based on past experience, 14 sound judgment, deductive risk management, strategic planning for the future, suitability for 15 standardization, inspection regulatory requirements, compliance with medical standards, and 16 medical regulations. 17 18 NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND 19 BOROUGH that a Health Facilities Advisory Board is established as follows: 20 21 Section 1: Purpose. Act in an advisory capacity to the Borough Assembly. 22 23 Section 2: Membership/Quorum. The Health Facilities Advisory Board shall consist of three 24 assembly members appointed by the Mayor. Initial appointees are Assembly 25 members Scott Arndt, Jared Griffin, and Geoffrey Smith and subsequent appointees 26 will be made during annual appointments of assembly members to different boards, 27 committees, and commissions. The manager and the Engineering and Facilities 28 Director shall hold regular seats on the Board. 29 30 Section 3: Powers/Duties. The board shall serve in an advisory capacity to the Assembly with 31 regards to the health facilities capital projects. In that capacity the board is required 32 to meet with hospital administrator and/or designees. The board shall not have direct 33 power to affect policy determinations, but it shall make recommendations to the 34 Assembly and administration affecting matters related to the hospital and health 35 facilities. 36 37 Section 4: Structure. The board shall elect a chairperson at its first meeting annually. 38 39 Section 5: Agenda Setting/Meeting Materials. The Chairperson with the E&F Director shall 40 set the agenda. No business may be transacted or considered that is not on the 41 agenda. The board shall adhere to the Alaska Open Meetings Act and follow the 42 general practices of the Borough regarding public meetings including but not limited 43 to parliamentary procedures, posting meeting notices, and technology use. 44 Section 6: Meetings Frequency: The board shall meet at least quarterly. Agenda packets and 45 minutes shall be kept per the Borough’s records retention schedule. 46 AGENDA ITEM #14.B.1. Resolution No. FY2023-20 Establishing a Health Facilities Advisory Board Page 30 of 64 Resolution No. FY2023-20 Page 2 of 2 47 Section 7: Administrative Assistance. The Borough manager or his designee shall: 48 1. Furnish the board with copies of all requested documents and other information 49 necessary or reasonably related to the performance of board functions. 50 2. Provide the board with such supplies, meeting space, and administrative 51 assistance. 52 3. Transmit all recommendations and other communications from the board to the 53 Assembly. 54 55 Section 8: Duration. The board shall be remain active for one year unless extended by the 56 Assembly by resolution. 57 58 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 59 THIS DAY OF , 2023 60 61 KODIAK ISLAND BOROUGH 62 63 ATTEST: 64 ___________________________ 65 Aimee Williams, Mayor ______________________________ 66 Nova M. Javier, MMC, Borough Clerk 67 68 VOTES: 69 Ayes: 70 Noes: 71 AGENDA ITEM #14.B.1. Resolution No. FY2023-20 Establishing a Health Facilities Advisory Board Page 31 of 64 Rev. by NJ On: 01/19/2023 NAME TERM ENDS CONTACT NO. EMAIL 1 Scott Arndt Annual Appointment (414) 791-3745 Please call instead of email 2 Jared Griffin Annual Appointment (907) 942-1903 Jarred.giffin@kibassembly.org 3 Geoffrey Smith Annual Appointment (907) 942-7277 Geoffrey.smith@kibassembly.org 4 Borough Manager With Office 5 E&F Director With Office (907) 486-9340 dconrad@kodiakak.us STAFF: The Borough manager or designee shall provide administrative assistance for this board. LEGISLATION: Resolution No. FY2023-20, Establishing a Health Facilities Advisory Board This board shall remain active for a year (February 2, 2024) unless extended by resolution of the Assembly. AGENDA ITEM #14.B.1. Resolution No. FY2023-20 Establishing a Health Facilities Advisory Board Page 32 of 64 KODIAK ISLAND BOROUGH STAFF REPORT FEBRUARY 2, 2023 ASSEMBLY REGULAR MEETING Kodiak Island Borough SUBJECT: Resolution No. FY2023-21 Identifying Federal Project And Program Priorities For Federal Fiscal Year 2024 ORIGINATOR: Meagan Christiansen, Grant Writer/Special Projects Support RECOMMENDATION: Move to adopt Resolution No. FY2023-21. DISCUSSION: The Assembly annually identifies federal program priorities and capital projects to be submitted to the congressional delegation for advocacy on behalf of the Kodiak Island Borough. The ask is that programs and projects important to the residents of the borough be supported with federal funds. This resolution is brought forward with the assistance of the borough's federal lobbying contractor. ALTERNATIVES: Amend or fail the resolution FISCAL IMPACT: Not known at this time OTHER INFORMATION: AGENDA ITEM #14.B.2. Resolution No. FY2023-21 Identifying Federal Project And Program Priorit...Page 33 of 64 Resolution No. FY2023-21 Page 1 of 4 KODIAK ISLAND BOROUGH 1 RESOLUTION NO. FY2023-21 2 A RESOLUTION OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH IDENTIFYING 3 FEDERAL PROJECT AND PROGRAM PRIORITIES FOR FEDERAL FISCAL YEAR 2024 4 5 WHEREAS, the Alaska Congressional Delegation has requested the views of the Kodiak Island 6 Borough on which Federal projects and programs should be considered priorities, in no particular 7 order, for rural Alaskan communities and their residents. 8 9 NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND 10 BOROUGH that the Kodiak Island Borough’s views and recommendations on priority Federal 11 programs and projects for FY 2024 are as follows: 12 13 1. FY 2024 Community Project/Congressionally Directed Spending Requests: The 14 Borough submits the following FY 2024 community project/Congressionally directed 15 spending requests, consistent with guidance issued by the House and Senate 16 Appropriations Committees. 17 18 Kodiak Island Hospital Addition $54,390,000 19 The oldest wing of the Kodiak Island Borough owned hospital facility has been assessed 20 and found to be structurally deficient to withstand the impacts of a significant local 21 earthquake. Due to the age of this portion of the facility, a variety of building support 22 systems are failing and require replacement as well. The cost benefit analysis does not 23 result in favor of retrofitting this section of the building. 24 This project proposes to demolish the 3,200 square foot old hospital wing and construct 25 in its place a three-story addition that meets current seismic standards and allows the local 26 hospital facility to meet the needs and regulatory requirements of current and future 27 medical care for the island community of 13,000 people. 28 29 2. Broadband Service to Rural Areas: Establishing or improving broadband service to the 30 Borough’s rural island communities has been a high Federal priority for us for many years. 31 Deployment of high-speed broadband to rural areas such as Kodiak is now in the 32 implementation phase from a base of funding provided through the American Rescue Plan 33 Act, the Bipartisan Infrastructure Law and regular annual Federal appropriations. The 34 primary sources of funding have been or will be through NTIA’s Tribal Broadband 35 Program; USDA’s Telecommunications Infrastructure Loan Program & Community 36 Connect Grant Program; and the new State Broadband Grants Program created by the 37 Bipartisan Infrastructure Law. One of the Borough’s communities – Port Lions – was 38 recently a beneficiary of these funds, receiving $29 million for its Broadband Infrastructure 39 Deployment project to install fiber optic cable connecting almost 1,000 households and 40 businesses. We continue to monitor GCI’s fiber optic cable project – which includes the 41 Port Lions effort and connectivity to other Island communities -- to bring high speed 42 AGENDA ITEM #14.B.2. Resolution No. FY2023-21 Identifying Federal Project And Program Priorit...Page 34 of 64 Resolution No. FY2023-21 Page 2 of 4 internet service to Kodiak and through much of the Aleutian Island chain. “Middle” and 43 “last” mile investments also remain important to our villages so they can access higher 44 speed broadband. Should the Borough in cooperation with a local internet service provider 45 pursue funding at a later date with USDA’s or NTIA’s programs, we would request 46 Delegation support for our application. 47 48 3. Groundfish Surveys: Our Federal resolution last year called for maintenance of effort of 49 Federal groundfish trawl surveys in Alaska. This would be six surveys, one of which is 50 dedicated to movement of fish out of historical survey areas. The FY 2023 Omnibus 51 Appropriations Bill funds and directs that number of surveys. Groundfish are critical to 52 Kodiak fisheries, accounting for 60 percent of all our landings. Inadequate data creates 53 the possibility of reduced quotas as fisheries managers seek to control fishing effort on a 54 precautionary basis. We appreciate the Alaska Congressional Delegation’s support to 55 maintain this coverage in recent years and for favorably considering the Borough’s prior 56 year requests. We respectfully request that six Alaska groundfish trawl surveys be 57 continued and funded for FY 2024. 58 59 4. Fisheries Disaster Relief: Congress has just enacted fisheries disaster relief reform 60 legislation -- the Fishery Resource Disasters Improvement Act -- that would bring greater 61 transparency and deadlines to the steps in the disaster relief determination, funding, State 62 expenditure plan development and relief distribution process. The bill also includes 63 provisions that qualify local government loss of raw fish tax revenues as eligible for 64 reimbursement from future Federal fisheries disaster relief funding. This provision is not 65 mandatory and would require the State of Alaska to include foregone fish taxes as part of 66 its fisheries disaster relief expenditure plans submitted to NOAA. Separately, the FY 2023 67 Omnibus Appropriations Bill includes $300 million for fisheries disaster relief. The Borough 68 thanks the Delegation for its support of fisheries disaster relief reform and funding. We 69 further urge that the Delegation advocate with NOAA that of the $300 million in 70 appropriations the full amount be allocated for Alaska crab disasters consistent with the 71 Governor’s disaster relief requests. 72 73 5. North Pacific Observer Program: Observers are an important part of managing the 74 halibut and groundfish fisheries in the Gulf of Alaska. Gulf of Alaska fishery participants 75 pay into the North Pacific Observer Fund to cover the costs of “partial coverage” for Gulf 76 fishing sectors but there has been a shortfall in funding to cover observer costs in recent 77 years. The Congress did not include the increase in funding for the program that the 78 Brough requested last year but did include instructions to mitigate the cost impacts on the 79 small vessel fixed gear fleet while the fishery undergoes the transition to electronic 80 monitoring and reporting. We request that an additional $2 million in funding be provided 81 in FY 2024 above base funding along with carryover of language concerning the cost-82 burdens on the fleet. 83 84 AGENDA ITEM #14.B.2. Resolution No. FY2023-21 Identifying Federal Project And Program Priorit...Page 35 of 64 Resolution No. FY2023-21 Page 3 of 4 6. U.S. Coast Guard Base -- Kodiak: The FY 2023 Omnibus Appropriations Bill includes 85 $105 million for USCG Base Kodiak for the pier project to be ready for the Offshore Patrol 86 and Fast Response Cutters. These funds are in addition to the $130 million for fuel pier 87 recapitalization and $40 million for Phase IV housing at the base from the Bipartisan 88 Infrastructure Law. This is very good news for the Base and Kodiak as we ready for the 89 eventual of homeporting of two each of the new Fast Response and Offshore Patrol 90 Cutters. In addition to these vessels, the Borough is very interested in Kodiak being a 91 homeport for a new icebreaker(s). We recognize the destinations for the existing 92 commercially available ice breaker, assuming its purchase is funded in FY 2024, and the 93 three new heavy icebreakers yet to be built are likely to be Juneau and Seattle, 94 respectively, but we believe Kodiak would be a logical destination for one or more of the 95 new medium class icebreakers. The medium class icebreakers are part of the Coast 96 Guard’s plans but have yet to be designed and funded. We very much appreciate the 97 Delegation’s support for the Base as a homeport for the new vessel classes and urge 98 continued advocacy as future Coast Guard decisions are made, including future 99 icebreaker homeporting. 100 101 7. Payment-In-Lieu-of-Taxes (PILT): PILT is a very important revenue source to the 102 Borough, given that there are over 2.8 million acres removed by the Federal Government 103 from local taxation within our boundaries. This is land that would otherwise be available 104 to the private sector to develop, creating jobs for the residents of Kodiak and our rural 105 Kodiak Island communities. PILT funds supplement Borough resources to provide basic 106 social services, including medical facilities, emergency fire and rescue services, roads, 107 and schools to our island communities. The FY 2023 Omnibus Appropriations Bill provided 108 full funding for PILT. We thank the Delegation for its long-standing support for PILT and 109 urge continued support for full funding in the FY 2024 appropriations process. 110 111 8. National Wildlife Refuge Fund (“Refuge Revenue Sharing”): While not as significant 112 as PILT, the National Wildlife Refuge Fund is a critical source of replacement revenue to 113 communities like ours that have the presence of a large Federal wildlife refuge within their 114 boundaries. Both the Trump and Obama Administrations sought to zero out its funding. 115 The Biden Administration in its FY 2023 budget request also sought to terminate 116 appropriations for the program. Fortunately, Congress rejected the request and included 117 level funding for the program in FY 2023. The Kodiak Island Borough opposes the 118 termination of appropriations for this important program. The Borough thanks the 119 Delegation for its on-going support and seeks continued level funding in FY 2024. 120 121 9. Essential Air Service (EAS): The Borough’s communities are highly reliant on the EAS 122 program, its support to air carriers and its requirements for island community service. 123 FAA programs including EAS are due to be reauthorized in this Congress. The debate on 124 FAA reauthorization is typically when Congressional critics of EAS emerge citing the 125 program as a “wasteful corporate subsidy” to the profitable major airlines and seek to 126 either eliminate the program or enact detrimental changes. They overlook the program’s 127 AGENDA ITEM #14.B.2. Resolution No. FY2023-21 Identifying Federal Project And Program Priorit...Page 36 of 64 Resolution No. FY2023-21 Page 4 of 4 support for air routes that are served by smaller carriers or the fact without the EAS 128 subsidy, the major airlines would either terminate service, reduce it, or raise fares. We 129 urge the Delegation to oppose efforts to cut EAS funding or “reform” the program in ways 130 that would harm air serve on our island. 131 132 10. U.S. Military Arctic Presence: The Borough appreciates the Delegation’s sustained effort 133 at urging and directing the Department of Defense to further examine the Arctic’s strategic 134 interest to the U.S. This past year the Biden Administration released its strategic blueprint 135 and plans (the National Strategy for the Arctic Region) for the Arctic. It has a number of 136 worthy goals and objectives but like predecessor plans from prior administrations lacks 137 details on specific activities and U.S. investments in the Arctic. Meanwhile, Russia and 138 China continue to aggressively push their security interests in the region as evidenced last 139 year by the joint convoy of their military vessels that entered the U.S. EEZ in the Bering 140 Sea. As has been included in our past Resolutions, selection of Kodiak as a potential 141 military base or staging area as the U.S. expands its security presence in the Arctic is a 142 long-term goal for the Borough. We understand this is a multi-year effort, but the Borough 143 urges that Kodiak stay under consideration with the Delegation and Department of 144 Defense for future Arctic security investment. 145 146 BE IT FURTHER RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH that: 147 the Kodiak Island Borough administration is hereby instructed to advise Congress and the 148 appropriate agencies of the United States Federal Government of the Capital Improvement 149 Program and other Federal program priorities adopted by the Kodiak Island Borough Assembly. 150 151 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 152 THIS DAY OF , 2023 153 154 KODIAK ISLAND BOROUGH 155 156 ATTEST: 157 ___________________________ 158 Aimee Williams, Mayor ______________________________ 159 Nova M. Javier, MMC, Borough Clerk 160 161 VOTES: 162 Ayes: 163 Noes: 164 AGENDA ITEM #14.B.2. Resolution No. FY2023-21 Identifying Federal Project And Program Priorit...Page 37 of 64 Resolution No. FY2023-21 Page 1 of 5 Version 2 1 KODIAK ISLAND BOROUGH 2 RESOLUTION NO. FY2023-21 3 4 A RESOLUTION OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH IDENTIFYING 5 FEDERAL PROJECT AND PROGRAM PRIORITIES FOR FEDERAL FISCAL YEAR 2024 6 7 WHEREAS, the Alaska Congressional Delegation has requested the views of the Kodiak Island 8 Borough on which Federal projects and programs should be considered priorities, in no particular 9 order, for rural Alaskan communities and their residents. 10 11 NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND 12 BOROUGH that: 13 14 The Borough submits the following FY 2024 community project/Congressionally directed 15 spending requests, consistent with guidance issued by the House and Senate Appropriations 16 Committees. 17 18 1. Kodiak Island Hospital Addition $54,390,000 19 The oldest wing of the Kodiak Island Borough owned hospital facility has been assessed 20 and found to be structurally deficient to withstand the impacts of a significant local 21 earthquake. Due to the age of this portion of the facility, a variety of building support 22 systems are failing and require replacement as well. The cost benefit analysis does not 23 result in favor of retrofitting this section of the building. 24 This project proposes to demolish the 3,200 square foot old hospital wing and construct 25 in its place a three-story addition that meets current seismic standards and allows the local 26 hospital facility to meet the needs and regulatory requirements of current and future 27 medical care for the island community of 13,000 people. 28 29 2. St. Herman Harbor Infrastructure Replacement. (Phase I & II) $18,000,000 30 St. Herman Harbor (SHH) was built by the State of Alaska in 1982 and has been a vital 31 facility for Kodiak’s large and diverse commercial fishing fleet for 40 years. The facility 32 provides safe moorage for over 400 vessels from all over Alaska and the West Coast. 33 With the exception of a few minor upgrades over the years, the original float system is 34 beyond its useful life and is in need of replacement. 35 36 The proposed project would result in the reconstruction of St. Herman Harbor with the 37 replacement of most of its float system in four phases. Currently, the harbor has been 38 losing one dock per year due to aging and the elements. A dock loss results in 2 vessel 39 berths along with the revenue generated for the harbor. This rate of failure is likely to 40 increase in future years as the existing docks further deteriorate. The latest inspection 41 AGENDA ITEM #14.B.2. Resolution No. FY2023-21 Identifying Federal Project And Program Priorit...Page 38 of 64 Resolution No. FY2023-21 Page 2 of 5 Version 2 report shows many portions of the facility are in very poor condition. The forty-year-old 42 float systems suffer from failing concrete, rotting walers and bull rails, and an outdated 43 electrical system. 44 45 In 2022, the City contracted with PND Engineers, Inc. (PND) to prepare a St. Herman 46 Harbor Planning and Scoping Report that includes concept harbor layouts, cost estimates 47 and construction phasing recommendations. The Kodiak Island Borough is supporting the 48 City of Kodiak’s request for $18 million to complete the first two phases. 49 50 Modernizing and expanding our port infrastructure is critical to remaining competitive in 51 maintaining our status as an important commercial fishing community. Waterfront facilities 52 and marine infrastructure are a critical element to the City of Kodiak and the State of 53 Alaska, supporting a large portion of the City’s commerce, industry, transportation, and 54 recreational needs. 55 56 AND FURTHER BE IT RESOLVED that: 57 58 The Kodiak Island Borough’s views and recommendations on priority Federal programs for FY 59 2024 are as follows: 60 61 1. Broadband Service to Rural Areas: Establishing or improving broadband service to the 62 Borough’s rural island communities has been a high Federal priority for us for many years. 63 Deployment of high-speed broadband to rural areas such as Kodiak is now in the 64 implementation phase from a base of funding provided through the American Rescue Plan 65 Act, the Bipartisan Infrastructure Law and regular annual Federal appropriations. The 66 primary sources of funding have been or will be through NTIA’s Tribal Broadband 67 Program; USDA’s Telecommunications Infrastructure Loan Program & Community 68 Connect Grant Program; and the new State Broadband Grants Program created by the 69 Bipartisan Infrastructure Law. One of the Borough’s communities – Port Lions – was 70 recently a beneficiary of these funds, receiving $29 million for its Broadband Infrastructure 71 Deployment project to install fiber optic cable connecting almost 1,000 households and 72 businesses. We continue to monitor GCI’s fiber optic cable project – which includes the 73 Port Lions effort and connectivity to other Island communities -- to bring high speed 74 internet service to Kodiak and through much of the Aleutian Island chain. “Middle” and 75 “last” mile investments also remain important to our villages so they can access higher 76 speed broadband. Should the Borough in cooperation with a local internet service provider 77 pursue funding at a later date with USDA’s or NTIA’s programs, we would request 78 Delegation support for our application. 79 80 2. Groundfish Surveys: Our Federal resolution last year called for maintenance of effort of 81 Federal groundfish trawl surveys in Alaska. This would be six surveys, one of which is 82 dedicated to movement of fish out of historical survey areas. The FY 2023 Omnibus 83 Appropriations Bill funds and directs that number of surveys. Groundfish are critical to 84 AGENDA ITEM #14.B.2. Resolution No. FY2023-21 Identifying Federal Project And Program Priorit...Page 39 of 64 Resolution No. FY2023-21 Page 3 of 5 Version 2 Kodiak fisheries, accounting for 60 percent of all our landings. Inadequate data creates 85 the possibility of reduced quotas as fisheries managers seek to control fishing effort on a 86 precautionary basis. We appreciate the Alaska Congressional Delegation’s support to 87 maintain this coverage in recent years and for favorably considering the Borough’s prior 88 year requests. We respectfully request that six Alaska groundfish trawl surveys be 89 continued and funded for FY 2024. 90 91 3. Fisheries Disaster Relief: Congress has just enacted fisheries disaster relief reform 92 legislation -- the Fishery Resource Disasters Improvement Act -- that would bring greater 93 transparency and deadlines to the steps in the disaster relief determination, funding, State 94 expenditure plan development and relief distribution process. The bill also includes 95 provisions that qualify local government loss of raw fish tax revenues as eligible for 96 reimbursement from future Federal fisheries disaster relief funding. This provision is not 97 mandatory and would require the State of Alaska to include foregone fish taxes as part of 98 its fisheries disaster relief expenditure plans submitted to NOAA. Separately, the FY 2023 99 Omnibus Appropriations Bill includes $300 million for fisheries disaster relief. The Borough 100 thanks the Delegation for its support of fisheries disaster relief reform and funding. We 101 further urge that the Delegation advocate with NOAA that of the $300 million in 102 appropriations the full amount be allocated for Alaska crab disasters consistent with the 103 Governor’s disaster relief requests. 104 105 4. North Pacific Observer Program: Observers are an important part of managing the 106 halibut and groundfish fisheries in the Gulf of Alaska. Gulf of Alaska fishery participants 107 pay into the North Pacific Observer Fund to cover the costs of “partial coverage” for Gulf 108 fishing sectors but there has been a shortfall in funding to cover observer costs in recent 109 years. The Congress did not include the increase in funding for the program that the 110 Brough requested last year but did include instructions to mitigate the cost impacts on the 111 small vessel fixed gear fleet while the fishery undergoes the transition to electronic 112 monitoring and reporting. We request that an additional $2 million in funding be provided 113 in FY 2024 above base funding along with carryover of language concerning the cost-114 burdens on the fleet. 115 116 5. U.S. Coast Guard Base -- Kodiak: The FY 2023 Omnibus Appropriations Bill includes 117 $105 million for USCG Base Kodiak for the pier project to be ready for the Offshore Patrol 118 and Fast Response Cutters. These funds are in addition to the $130 million for fuel pier 119 recapitalization and $40 million for Phase IV housing at the base from the Bipartisan 120 Infrastructure Law. This is very good news for the Base and Kodiak as we ready for the 121 eventual of homeporting of two each of the new Fast Response and Offshore Patrol 122 Cutters. In addition to these vessels, the Borough is very interested in Kodiak being a 123 homeport for a new icebreaker(s). We recognize the destinations for the existing 124 commercially available ice breaker, assuming its purchase is funded in FY 2024, and the 125 three new heavy icebreakers yet to be built are likely to be Juneau and Seattle, 126 respectively, but we believe Kodiak would be a logical destination for one or more of the 127 AGENDA ITEM #14.B.2. Resolution No. FY2023-21 Identifying Federal Project And Program Priorit...Page 40 of 64 Resolution No. FY2023-21 Page 4 of 5 Version 2 new medium class icebreakers. The medium class icebreakers are part of the Coast 128 Guard’s plans but have yet to be designed and funded. We very much appreciate the 129 Delegation’s support for the Base as a homeport for the new vessel classes and urge 130 continued advocacy as future Coast Guard decisions are made, including future 131 icebreaker homeporting. 132 133 6. Payment-In-Lieu-of-Taxes (PILT): PILT is a very important revenue source to the 134 Borough, given that there are over 2.8 million acres removed by the Federal Government 135 from local taxation within our boundaries. This is land that would otherwise be available 136 to the private sector to develop, creating jobs for the residents of Kodiak and our rural 137 Kodiak Island communities. PILT funds supplement Borough resources to provide basic 138 social services, including medical facilities, emergency fire and rescue services, roads, 139 and schools to our island communities. The FY 2023 Omnibus Appropriations Bill provided 140 full funding for PILT. We thank the Delegation for its long-standing support for PILT and 141 urge continued support for full funding in the FY 2024 appropriations process. 142 143 7. National Wildlife Refuge Fund (“Refuge Revenue Sharing”): While not as significant 144 as PILT, the National Wildlife Refuge Fund is a critical source of replacement revenue to 145 communities like ours that have the presence of a large Federal wildlife refuge within their 146 boundaries. Both the Trump and Obama Administrations sought to zero out its funding. 147 The Biden Administration in its FY 2023 budget request also sought to terminate 148 appropriations for the program. Fortunately, Congress rejected the request and included 149 level funding for the program in FY 2023. The Kodiak Island Borough opposes the 150 termination of appropriations for this important program. The Borough thanks the 151 Delegation for its on-going support and seeks continued level funding in FY 2024. 152 153 8. Essential Air Service (EAS): The Borough’s communities are highly reliant on the EAS 154 program, its support to air carriers and its requirements for island community service. 155 FAA programs including EAS are due to be reauthorized in this Congress. The debate on 156 FAA reauthorization is typically when Congressional critics of EAS emerge citing the 157 program as a “wasteful corporate subsidy” to the profitable major airlines and seek to 158 either eliminate the program or enact detrimental changes. They overlook the program’s 159 support for air routes that are served by smaller carriers or the fact without the EAS 160 subsidy, the major airlines would either terminate service, reduce it, or raise fares. We 161 urge the Delegation to oppose efforts to cut EAS funding or “reform” the program in ways 162 that would harm air serve on our island. 163 164 9. U.S. Military Arctic Presence: The Borough appreciates the Delegation’s sustained effort 165 at urging and directing the Department of Defense to further examine the Arctic’s strategic 166 interest to the U.S. This past year the Biden Administration released its strategic blueprint 167 and plans (the National Strategy for the Arctic Region) for the Arctic. It has a number of 168 worthy goals and objectives but like predecessor plans from prior administrations lacks 169 details on specific activities and U.S. investments in the Arctic. Meanwhile, Russia and 170 AGENDA ITEM #14.B.2. Resolution No. FY2023-21 Identifying Federal Project And Program Priorit...Page 41 of 64 Resolution No. FY2023-21 Page 5 of 5 Version 2 China continue to aggressively push their security interests in the region as evidenced last 171 year by the joint convoy of their military vessels that entered the U.S. EEZ in the Bering 172 Sea. As has been included in our past Resolutions, selection of Kodiak as a potential 173 military base or staging area as the U.S. expands its security presence in the Arctic is a 174 long-term goal for the Borough. We understand this is a multi-year effort, but the Borough 175 urges that Kodiak stay under consideration with the Delegation and Department of 176 Defense for future Arctic security investment. 177 178 BE IT FURTHER RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH that: 179 the Kodiak Island Borough administration is hereby instructed to advise Congress and the 180 appropriate agencies of the United States Federal Government of the Capital Improvement 181 Program and other Federal program priorities adopted by the Kodiak Island Borough Assembly. 182 183 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 184 THIS SECOND DAY OF FEBRUARY, 2023 185 186 KODIAK ISLAND BOROUGH 187 188 ATTEST: 189 ___________________________ 190 Aimee Williams, Mayor ______________________________ 191 Nova M. Javier, MMC, Borough Clerk 192 193 VOTES: 194 Ayes: Delgado, Griffin, Smiley, Smith, Turner 195 No: LeDoux 196 Absent: Arndt 197 198 AGENDA ITEM #14.B.2. Resolution No. FY2023-21 Identifying Federal Project And Program Priorit...Page 42 of 64 KODIAK ISLAND BOROUGH STAFF REPORT FEBRUARY 2, 2023 ASSEMBLY REGULAR MEETING Kodiak Island Borough SUBJECT: Resolution No. FY2023-22 Amending Provisions In Resolution No. FY2021-38 Reestablishment Of The Kodiak Fisheries Work Group ORIGINATOR: Nova M. Javier, MMC, Borough Clerk RECOMMENDATION: Move to adopt Resolution No. FY2023-22. DISCUSSION: The Kodiak Island Borough and City of Kodiak met on March 3, 2021, and decided to update the resolution for the Kodiak Fisheries Work Group. As a result, the City Council adopted Resolution No. 2021-11 at its meeting on March 25, 2021, and the Borough Assembly adopted Resolution No. FY2021-38 on January 10, 2022. After review of Assembly Resolution No. FY2021-38, it was found that there were inconsistencies that needed further amendments to make the Borough provisions consistent with the City's resolution. ALTERNATIVES: FISCAL IMPACT: OTHER INFORMATION: AGENDA ITEM #14.B.3. Resolution No. FY2023-22 Amending Provisions In Resolution No. FY2021-38...Page 43 of 64 Resolution No. FY2023-22 Page 1 of 2 KODIAK ISLAND BOROUGH 1 RESOLUTION NO. FY2023-22 2 3 A RESOLUTION OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH AMENDING 4 PROVISIONS IN RESOLUTION NO. FY2021-38 REESTABLISHMENT OF THE KODIAK 5 FISHERIES WORK GROUP 6 7 WHEREAS, the Kodiak Fisheries Work Group (KFWG) was established jointly by the Kodiak 8 Island Borough and City of Kodiak; and 9 10 WHEREAS, it is important that the provisions stated in the KWFG’s Resolutions are 11 synchronized for both the Borough and City; and 12 13 WHEREAS, the Kodiak Island Borough Assembly adopted Resolution No. FY2021-38 on 14 January 10, 2022, and there were inconsistencies that needed further amendments to match the 15 City of Kodiak’s resolution. 16 17 NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND 18 BOROUGH that the provisions that were in previously adopted in Resolution No. FY2021-38 are 19 amended as follows: 20 21 1. Membership 22 The Kodiak Fisheries Work Group (work group) shall be composed of two representatives 23 from the Kodiak City Council and two representatives from the Kodiak Island Borough. 24 25 2. Organization 26 The work group shall designate two co-chairs at the first meeting of the calendar year and 27 shall meet at least twice each calendar year. The co-chairs shall alternate presiding at the 28 meetings. ` 29 30 3. Purpose, Scope, and Authority 31 a. Focus on overall impacts to the community and maintenance and growth of revenue 32 streams. 33 b. Understand how various approaches will fundamentally impact fisheries and resources. 34 c. Frame benchmarks and objectives as positive statements. 35 d. Refrain from taking positions on allocation questions to the extent possible while 36 understanding that many issues and decisions will have allocation implications. 37 e. Focus on broad-scale program features unless specific program elements threaten the 38 goals for management programs as referenced within Resolution No. 2013-10 of the 39 Kodiak Island Borough. 40 41 4. Administrative assistance 42 The City and Borough Clerk’s office staff shall: 43 a. Furnish the work group with copies of all requested documents and other information 44 necessary or reasonably related to the work group’s functions; 45 b. Provide the work group with supplies, meeting space, and secretarial assistance; 46 AGENDA ITEM #14.B.3. Resolution No. FY2023-22 Amending Provisions In Resolution No. FY2021-38...Page 44 of 64 Resolution No. FY2023-22 Page 2 of 2 c. Refer to the work group, for their discussion, all nonemergency matters within the 47 scope of its powers and duties prior to presenting those matters to the council for 48 action; and 49 d. Transmit all recommendations and other communications from the work group to the 50 Council and Assembly. Kodiak Fisheries Work Group will review the Kodiak Fisheries 51 Analyst/Consultant written monthly reports including background materials and 52 analysis for fisheries issues of importance to the community pursuant to the 53 contractual report schedule. 54 55 5. Consensus/Quorum 56 The affirmative votes of three (3) work group members shall be required for a quorum and to 57 build consensus of the work group. Consensus shall be given at a public meeting of the 58 work group. Work group members may participate telephonically in meetings, provided 59 such participation is allowed by the ordinances and rules of their respective governing 60 bodies. 61 62 6. Agenda 63 The co-chairs shall determine items for the agenda. No business may be transacted nor any 64 measure be considered that is not on the agenda. The clerk shall prepare an agenda and it 65 shall be distributed to work group members, along with the meeting packet, one week prior to 66 the regular meeting. 67 68 7. Meeting Recording 69 The meeting shall be recorded and posted on the website. 70 71 8. Reporting 72 Work group members who are unable to attend a meeting shall advise the staff clerk of the 73 contemplated absence to maximize attendance and participation of members at these 74 meetings. 75 76 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 77 THIS DAY OF , 2023 78 79 KODIAK ISLAND BOROUGH 80 81 ATTEST: 82 ___________________________ 83 Aimee Williams, Mayor ______________________________ 84 Nova M. Javier, MMC, Borough Clerk 85 86 VOTES: 87 Ayes: 88 Noes: 89 90 91 92 93 AGENDA ITEM #14.B.3. Resolution No. FY2023-22 Amending Provisions In Resolution No. FY2021-38...Page 45 of 64 Kodiak Island Borough, Alaska Resolution No. FY2021-38 Page 1 of 2 Introduced by: Borough Manager thru the Mayor 1 Drafted by: Borough Manager 2 Introduced on: 06/03/2021 3 Failed on: 06/03/2021 4 Re-Introduced by: Borough Mayor 5 Introduced on: 01/10/2022 6 Adopted on: 01/10/2022 7 KODIAK ISLAND BOROUGH 8 RESOLUTION NO. FY2021-38 9 10 A RESOLUTION OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH AMENDING THE 11 KODIAK FISHERIES WORK GROUP SCOPE AND AUTHORITY 12 13 WHEREAS, it is in Kodiak's best interests for its City and Borough governments to be well 14 informed regarding the potential impacts of state and federal fishery management actions on the 15 Kodiak community; and 16 17 WHEREAS, the Kodiak City Council and the Kodiak Island Borough Assembly have determined 18 that a Kodiak Fisheries Work Group can provide valuable assistance to the City Council and 19 Borough Assembly by identifying fishery management actions that could affect Kodiak. 20 21 NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND 22 BOROUGH that: 23 24 1. Membership25 The Kodiak Fisheries Work Group (work group) shall be composed of two representatives26 from the Kodiak City Council and two representatives from the Kodiak Island Borough.27 28 2. Organization29 The work group shall designate two co-chairs at the first meeting of the calendar year and30 shall meet at least twice each calendar year. The co-chairs shall alternate presiding at the31 meetings.32 33 3.Purpose, Scope, and Authority34 a.Focus on overall impacts to the community and maintenance and growth of revenue35 streams.36 b.Understand how various approaches will fundamentally impact fisheries and resources.37 c.Frame benchmarks and objectives as positive statements.38 d.Refrain from taking positions on allocation questions to the extent possible while39 understanding that many issues and decisions will have allocation implications.40 e.Focus on broad-scale program features unless specific program elements threaten the41 goals for management programs as referenced within Resolution No. 2013-10 of the42 Kodiak Island Borough.43 44 4.Administrative assistance45 The City and Borough Clerk’s office staff shall:46 a.Furnish the work group with copies of all requested documents and other information47 necessary or reasonably related to the work group’s functions;48 b.Provide the work group with supplies, meeting space, and secretarial assistance;49 PREVIOUSLY ADOPTED AND NEEDS AMENDMENTS AGENDA ITEM #14.B.3. Resolution No. FY2023-22 Amending Provisions In Resolution No. FY2021-38...Page 46 of 64 Kodiak Island Borough, Alaska Resolution No. FY2021-38 Page 2 of 2 c. Refer to the work group, for their discussion, all nonemergency matters within the 50 scope of its powers and duties prior to presenting those matters to the council for 51 action; and 52 d. Transmit all recommendations and other communications from the work group to the 53 Council and Assembly. Kodiak Fisheries Work Group will review the Kodiak Fisheries 54 Analyst/Consultant written monthly reports including background materials and 55 analysis for fisheries issues of importance to the community pursuant to the 56 contractual report schedule. 57 58 5. Quorum 59 The affirmative votes of three (3) work group members shall be required for a quorum and to 60 build consensus of the work group. 61 62 6. Agenda 63 The co-chairs shall determine items for the agenda. No business may be transacted nor any 64 measure be considered that is not on the agenda. The clerk shall prepare an agenda and it 65 shall be distributed to work group members, along with the meeting packet, one week prior to 66 the regular meeting. 67 68 7. Meeting Recording 69 The meeting shall be recorded and posted on the website. 70 71 8. Reporting 72 Work group members who are unable to attend a meeting shall advise the staff clerk of the 73 contemplated absence to maximize attendance and participation of members at these 74 meetings. 75 76 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 77 THIS TENTH DAY OF JANUARY, 2022. 78 79 KODIAK ISLAND BOROUGH 80 81 82 ____________________________ ATTEST: 83 William Roberts, Mayor 84 85 86 87 __________________________ 88 Alise L Rice, Borough Clerk 89 VOTES: 90 Ayes: Turner, Williams, Arndt, Griffin, Smiley, and Smith 91 Noes: 92 Absent: Delgado 93 AGENDA ITEM #14.B.3. Resolution No. FY2023-22 Amending Provisions In Resolution No. FY2021-38...Page 47 of 64 KODIAK ISLAND BOROUGH STAFF REPORT FEBRUARY 2, 2023 ASSEMBLY REGULAR MEETING Kodiak Island Borough SUBJECT: Ordinance FY2023-14 Amending Kodiak Island Borough Code Title 3 Revenue And Finance, Chapter 35 Real Property Tax, Section 3.35.050 Board Of Equalization To Correct Phrasing Pertaining To Docket Numbers ORIGINATOR: Seema Garoutte, Assessor/Interim CDD Director RECOMMENDATION: Move to advance Ordinance No. FY2023-14 to public hearing at the next regular meeting of the Assembly. DISCUSSION: There is some confusion between the Assessors Office, the Clerks Office, the Board of Equalization (BOE) members and the public about the numbering for appeals. KIBC 3.35.050E 3 states: 3. Appeal Number. Every appeal shall be assigned a docket number whic h, along with the name of the appellant, shall be read into the record before the hearings on the appeal may commence. At looking at the sentence, it could easily be interpreted that an appeal number would also have a docket number. Assessing only assigns one number to each appeal. Both the public and the BOE members often look for a number referring to a docket. Therefore, the Assessors Office proposes that the words "a docket" be changed to "an appeal," and seeks Assembly approval. The appeal "season" begins March 1, 2023. Thank you ALTERNATIVES: FISCAL IMPACT: None OTHER INFORMATION: AGENDA ITEM #14.C.1. Ordinance FY2023-14 Amending Kodiak Island Borough Code Title 3 Revenue ...Page 48 of 64 Ordinance No. FY2023-14 Page 1 of 1 KODIAK ISLAND BOROUGH 1 ORDINANCE NO. FY2023-14 2 3 AN ORDINANCE OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH AMENDING 4 KODIAK ISLAND BOROUGH CODE TITLE 3 REVENUE AND FINANCE, CHAPTER 35 REAL 5 PROPERTY TAX, SECTION 3.35.050 BOARD OF EQUALIZATION TO CORRECT PHRASING 6 PERTAINING TO DOCKET NUMBERS 7 8 WHEREAS, the phrasing of KIBC 3.35.050(E)(3) referring to a docket number for an appeal 9 may be confusing to some appellants and also to the Board of Equalization (BOE) members; and 10 11 WHEREAS, the use of an appeal number is sufficient, and eliminating the reference to a docket 12 number will reduce confusion both for the appellants and BOE members during the hearing. 13 14 NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND 15 BOROUGH that: 16 17 Section 1: This ordinance is of a general and permanent nature and shall become a part of the 18 Kodiak Island Borough Code of Ordinances. 19 20 Section 2: That Section 3.35.050(E)(3) of the Kodiak Island Borough Code of Ordinances is 21 amended to read as follow: 22 23 Appeal Number. Every appeal shall be assigned a docket an appeal number which, 24 along with the name of the appellant, shall be read into the record before hearings on 25 the appeal may commence. 26 27 Effective Date: This ordinance takes effect upon adoption. 28 29 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 30 THIS _____ DAY OF_________________, 2023 31 32 KODIAK ISLAND BOROUGH 33 34 ATTEST: 35 ___________________________ 36 Aimee Williams, Mayor ______________________________ 37 Nova M. Javier, MMC, Borough Clerk 38 Introduced by: Manager 39 First reading: 40 Second reading/public hearing: 41 42 VOTES: 43 Ayes: 44 Noes: 45 46 47 48 AGENDA ITEM #14.C.1. Ordinance FY2023-14 Amending Kodiak Island Borough Code Title 3 Revenue ...Page 49 of 64 KODIAK ISLAND BOROUGH STAFF REPORT FEBRUARY 2, 2023 ASSEMBLY REGULAR MEETING Kodiak Island Borough SUBJECT: Confirmation Of Mayoral Appointment To The Joint Building Code Review Committee Of Mr. Jon Melin ORIGINATOR: Nova M. Javier, MMC, Borough Clerk RECOMMENDATION: Move to confirm the Mayoral appointment of Mr. Jon Melin to the Joint Building Code Review Committee for a term to expire December 2024. DISCUSSION: Building Official Ted Hansen requested that the Borough and City start filling the vacant seats on the board. Necessary updates need to be made to the building codes. Mayor Williams reached out to the Architectural Review Board members for a volunteer to serve on the Joint Building Code Review Committee and Mr. Melin responded. The Joint Building Code Review Committee seats are appointed by the Mayor and confirmed by the Assembly. The Borough appointees are selected from the existing members of the Borough Architectural Review Board. ALTERNATIVES: FISCAL IMPACT: OTHER INFORMATION: The Joint Building Code Review Committee's mission is to review building, plumbing, fire, and electrical code revisions, etc. and make recommendations to the Borough Assembly and City Council. AGENDA ITEM #14.D.1. Confirmation Of Mayoral Appointment To The Joint Building Code Review Co...Page 50 of 64 Rev. by NJ On: 01/19/2023 NAME TERM ENDING CONTACT NO. EMAIL Borough Architectural Review Board Representatives 1 Jerrol Friend 1950 Mill Bay Rd 2023 (907) 539-1975 (907) 486-3908 jerrol@friendcontractors.com 2 Jon Melin 2011 Mill Bay Road #2 2024 (907) 539-1589 Jon.premier@alaska.net City Building Code Board of Appeals Representatives 3 4 Elected Officials 5 Geoffrey Smith Oct. 2023 (907) 942-7277 Geoffrey.smith@kibassembly.org 6 Building Inspector Staff – Ex Officio Non Voting Members Ted Hansen Building Official (907) 486-8072 thansen@city.kodiak.ak.us Paul Sorongon Deputy Building Official (907) 486-8070 psorongon@city.kodiak.ak.us STAFF Per Resolution No. FY2016-20, Administrative assistance is to be provided by the City’s Public Works Department LEGISLATION: Resolution No. FY2016-20, Committee’s composition and appointment process This ad hoc committee’s mission is to review building, plumbing, fire, and electrical code revisions, etc. and make recommendations to the Borough Assembly and City Council. For building code appeals see KIBC 15.45.010. AGENDA ITEM #14.D.1. Confirmation Of Mayoral Appointment To The Joint Building Code Review Co...Page 51 of 64 Rev. by NJ On: 01/09/2023 NAME TERM CONTACT NO. EMAIL 1 Jerrol Friend (Chair) 1950 Mill Bay Rd. 2023 (907) 539-1975 (907) 486-9308/1975 Jerrol@friendcontractors.com 2 Jon Melin 2011 Mill Bay Road #2 2024 (907) 539-1589 Jon.premier@alaska.net 3 Tyler Swanson 473 Curlew Way 2023 (907) 512-5568 (907) 481-1636 tys@kiha.org 4 Jascha Zbitnoff PO Box 9012 2025 (907) 942-3215 jascha@brechan.com 5 2023 6 2024 7 2025 NON-VOTING EX-OFFICIOS 1 Dave Conrad Interim Borough Manager or Designee (907) 486-9310 dconrad@kodiakak.us 2 Scott Arndt Assembly member (907) 791-3745 (907) 481-3745 Call instead of email 3 Cindy Mika School District Superintendent or Designee Cindy.mika@kibsd.org 4 Duncan Fields School Board Representative (907) 317-5959 (907) 486-6393 (907) 486-8835 Dfields8925@gmail.com STAFF Dave Conrad E&F Director (907) 486-9310 dconrad@kodiakak.us LEGISLATION: Kodiak Island Borough Code 2.125 Architectural/Engineering Review Board Kodiak Island Borough Code 15.45 Building Code Board of Appeals By Laws Adopted and Ratified on September 2, 2010 AGENDA ITEM #14.D.1. Confirmation Of Mayoral Appointment To The Joint Building Code Review Co...Page 52 of 64 KODIAK ISLAND BOROUGH STAFF REPORT FEBRUARY 2, 2023 ASSEMBLY REGULAR MEETING Kodiak Island Borough SUBJECT: Approval Of A Letter Of Support For The Application For Recertification Of Prince William Sound Regional Citizens' Advisory Council (PWSRCAC) ORIGINATOR: Aimee Williams, Borough Mayor RECOMMENDATION: Move to approve the letter of support for the recertification of Prince William Sound Regional Citizens' Advisory Council. DISCUSSION: This letter is in support of the recertification submitted by the Prince William Sound Regional Citizen's Advisory Council (PWSRCAC). The Coast Guard seeks comments on, the application for recertification submitted by the Prince William Sound Regional Citizen's Advisory Council (PWSRCAC) from March 1, 2022, through February 28, 2023. Under the Oil Pollution Act of 1990 (OPA 90), the Coast Guard may certify on an annual basis, the PWSRCAC. This advisory group monitors the activities of terminal facilities and crude oil tankers under the Prince William Sound program established by the statute. The Coast Guard may certify an alternative voluntary advisory group in lieu of the PWSRCAC. The current certification for the PWSRCAC will expire February 28, 2023. ALTERNATIVES: FISCAL IMPACT: OTHER INFORMATION: AGENDA ITEM #14.D.2. Approval Of A Letter Of Support For The Application For Recertification ...Page 53 of 64 January 30, 2023 Commander, 17th Coast Guard District (dpi) PO Box 25517 Email: Benjamin.A.Bauman@uscg.mil Juneau, AK 99802 Attn: LT Benjamin Bauman Inspections & Investigations RE: PWSRCAC Recertification Docket USCG-2022-0707 To Whom It May Concern: The Kodiak Island Borough supports recertification of the Prince William Sound Regional Citizens’ Advisory Council (PWSRCAC). The council is seeking recertification as the voluntary advisory group for Prince William Sound, Alaska, under the Oil Terminal and Oil Tanker Environmental Oversight and Monitoring Act of 1990. The PWSRCAC was established after the Exxon Valdez oil spill and has worked diligently since then to fulfill its mission: citizens promoting environmentally safe operation of the Alyeska terminal and associated tankers. PWSRCAC works with industry and regulators to ensure response readiness, evaluate risks, and propose solutions. We hope you will recertify PWSRCAC as the citizens’ advisory group for Prince William Sound. The Kodiak Island Borough has found the Council, as required by the act, to be very responsive and competent in carrying out its duties and responsibilities similar to the ones enumerated below: • Monitoring weather in Prince William Sound: The Council maintains two weather buoys in Port Valdez: one near the terminal, the other near the Valdez Duck Flats. These buoys will improve understanding of weather conditions in Port Valdez that could affect marine vessel safety and movement of spilled oil, as well as help with decisions regarding the timing of protecting environmentally sensitive sites in the area. The Council works with the Alaska Ocean Observing System and the National Oceanic and Atmospheric Administration’s PORTS® (Physical Oceanographic Real Time System) to share the data collected by these buoys. • Monitoring of snow damage to crude oil storage tank vents: The Council has been monitoring efforts to address the substantial tank vent damage that occurred at the Valdez Marine Terminal in February and March of 2022, and the subsequent work by Alyeska and state and federal regulators to investigate this incident, repair the vents, and prevent a reoccurrence. While no substantial injuries were associated with this event, and no fire or explosion occurred, the Council believes this event was a near miss and could have resulted in devastating • consequences. The subsequent actions taken by Alyeska, and state and federal regulators, Kodiak Island Borough OFFICE of the Borough Mayor 710 Mill Bay Road Kodiak, Alaska 99615 Phone (907) 486-9310, Fax (907) 486-9391 E-mail: aimee.williams@kibassembly.org AGENDA ITEM #14.D.2. Approval Of A Letter Of Support For The Application For Recertification ...Page 54 of 64 Letter to 17th Coast Guard District PWSRCAC Recertification Page 2 of 3 February 3, 2023 • will be critical to ensure that such snow damage does not occur to the tank vents or other critical infrastructure at the terminal in the future. • Ensuring the adequacy of secondary containment liners: The steel crude oil storage tanks at the Valdez Marine Terminal are required to have secondary containment systems around them in order to protect ground and surface water from contamination in the event of an oil spill. Part of those systems is a liner that is supposed to hold spilled oil until it can be cleaned up. Investigations from 2014-2017 showed that there were cracks and holes in the liner, indicating it may not prevent water contamination if a spill occurred from one of the large crude tanks. The Council has asked the Alaska Department of Environmental Conservation (ADEC) to take steps to ensure the liner would prevent such water contamination. Additionally, the Council is contracting with a geotechnical engineering expert to identify non-destructive methods to evaluate the secondary containment liner and determine how much of the liner should be tested in order to have confidence in the results. • Environmental monitoring: PWSRCAC continues its Long-Term Environmental Monitoring Program (LTEMP), initiated in 1993, to monitor hydrocarbons and their effects in our region. The Council also supports citizen-based monitoring efforts in its region, particularly for the invasive European green crab and invasive tunicates. The Council has continued its work monitoring sensitive species in Prince William Sound that may be impacted and could use additional protection during an oil spill response. The second of three anticipated years of at-sea marine bird surveys took place in March 2022, identifying important wintertime nearshore habitat and areas of high bird density. The fourth and final year of aerial forage fish surveys was conducted in June 2022. “Forage fish” are species that are preyed on by larger predators, and include Pacific herring, Pacific sand lance, capelin, and candlefish. • Monitoring of cleanup drills and spill response: PWSRCAC devotes considerable effort to monitoring drills, exercises, and training events, as well as the responses to actual incidents, which fortunately are relatively rare in Prince William Sound. Staff often participate as a member of drill planning teams along with ADEC, USCG, and industry, and drill monitoring reports are prepared by staff and contractors. When significant spills occur, Council staff, Board members, and volunteers work with Alyeska staff to understand why they occurred and how Alyeska would prevent similar incidents in the future. • Review of Valdez Marine Terminal and Prince William Sound Tanker Oil Spill Contingency Plans: As part of our OPA 90 mandate, PWSRCAC reviews and comments on changes to oil spill prevention and response plans that cover the Valdez Marine Terminal and tankers that transit Prince William Sound. PWSRCAC participates in a workgroup consisting of industry, regulators, and stakeholders, which meets on a quarterly basis to discuss conditions of approval and improvements to the terminal plan. Additionally, PWSRCAC participates on drill and exercise design teams with industry and regulators that test response readiness. In 2022, the Council commissioned a report that documented the history of the oil discharge prevention and contingency plan for Prince William Sound oil tankers. AGENDA ITEM #14.D.2. Approval Of A Letter Of Support For The Application For Recertification ...Page 55 of 64 Letter to 17th Coast Guard District PWSRCAC Recertification Page 3 of 3 February 3, 2023 • Testing devices used to deploy messenger lines: Passing a messenger line is the first step in setting up a tow line between a rescue tug and a tanker in distress. This can be a difficult and dangerous task. In 2021, the Council sponsored a study of devices used to deploy a messenger line. In 2022, field trials testing various devices were conducted as follow up to recommendations included in the original study. Results will be used to develop a set of recommended practices that will be shared with industry and regulators. • Course on shiphandling customized for Alaska: In 2022, the Council commissioned AVTEC Maritime Training Center in Seward, Alaska, to develop a shiphandling course specific to Alaska. This new coursework will better prepare mariners for handling vessels in Prince William Sound and Alaska. The scenarios are based on real activities and use high-resolution data previously funded by the Council. AVTEC was notified in April 2022 that both the basic and advanced shiphandling courses received approval by the U.S. Coast Guard and was subsequently add to the AVTEC schedule. • Oil spill planning for the Copper River Delta and Flats: The Council commissioned a report documenting the current state and history of developing sensitive area protection strategies (also known as geographic response strategies or GRS) for the Copper River Delta and Flats region. The goal of this project was to better understand what drove the development of these past strategies, what exercise activity and training had occurred in this region to date, and what content is still relevant today. The Council would like to see this information updated and once again referenced in Prince William Sound Area contingency planning documents. PWSRCAC works with industry and regulators to ensure response readiness, evaluate risks, and propose solutions. We hope you will recertify PWSRCAC as the citizens’ advisory group for Prince William Sound. If you have any questions, please feel free to contact me at (907) 942-9181. Sincerely, KODIAK ISLAND BOROUGH Aimee Williams, Mayor AGENDA ITEM #14.D.2. Approval Of A Letter Of Support For The Application For Recertification ...Page 56 of 64 1.CALL TO ORDER/PLEDGE OF ALLEGIANCE Chair Richard Carstens called the regular meeting to order at 3 :08 PM. 2.ROLL CALL Board Members present were Chair Richard Carstens,Paul VanDyke,John Parker,and ike Dolph.Craig Walton was absent.A quorum was established.Also present were Chief Lee Finlayson,Staff Patricia Valerio,Jensen Yorba Wall Architect,Corey Wall,and Kodiak Island Borough Interim Borough Manager and Engineering and Facilitates Director,David Conrad. 3.0L BUISN SS a.Bayside Classroom Addition Discussion Chief Lee Finlayson reviewed his notes with architect Corey Wall.There was discussion among the oard about the purpose,desire,and budget for the proposed project. Direction was given to Corey to dra?up a few difference concepts for the Board to review. 4.VISITOR COMM NTS —none. 5.BOA MEMBERS COMMENTS P.Van Dyke None. J.Parker None. M.Dolph None. R.Carstens None. L.Finlayson The space is used at least twice per week.NA is in there this week and their event is 100 people.The events that are happening are experiencing high capacity.During the emergency events it was packed in the classroom (search for Sawyer &North Star Evacuation). to future emergency events and what those may we canconsiderchargingfortheuseeveryoneaskswhatthecostis.13.ADJOURNMENT FIRE PRO TEC TIO N AREANO.1BOARD MEETING D ec e m b er 6,20223:00pm. Chambers FIRE PROT ECTIO N AREA1BOARD, SPECIALM E E TI N G MINUT ESDECEMBE R 202 2 —3:00PM Page 1 of AGENDA ITEM #18.A.1.Fire Protection Area No. 1 Board MinutesPage 57 of 64 VAN DYKE M O V E D toadjournthemeeting. VOICE VOTE MO TIO N CARRIEDUNANIMOUSLY. The meeting w as a dj o ur n e d at3:50p.m. FIREPROT ECTI ON AREA1BOARD, SPECIALM E E TI N G MINUT ESDECEMBE R 20 22 -3:00PM Page 2 of Patncia Val eri o, Boar d Secretary KIB Engin eering / Facilit ies Department APPROVE D B Y: Chai r Carstens Fire Area1 S U B BY: \:¢ Q » — Q, / 7. 2 AGENDA ITEM #18.A.1.Fire Protection Area No. 1 Board MinutesPage 58 of 64 PR kn 1.CALL TO ORDE PLEDGE OF ALL GIANCE Chair Richard Carstens called the regular meeting to order at 6:03 PM. 2.ROLL CALL Board Members present were Chair Richard Carstens,Paul VanDyke,John Parker,Craig Walton,and Mike Dolph.A quorum was established.Also present were Chief Lee Finlayson, Staff Patricia Valerio,Attorney Jennifer Alexander and her Associate Zoe Eisberg from Birch Horton Bittner &Cherot. 3.ACCEPTANCE/APP OVAL OF AGEN A 4.AP OVAL OF MI UTES 5.ACKNOWLEDGEMENT OF FINANCIAL REPO T To conserve time Chair Richard Carstens said he would accept a motion to approve for all three items at the same time. WALTON MOVED to Approve the Agenda,Approve Both Minutes from Oct 18 and Oct 24”‘, 2022,and Ac owledge the Receipt of the Financial Report.DOLPH seconded. VOICE VOTE ON MOTION CA IED UNANIMOUSLY. 6.VISITOR COMMENTS — 7.FIRE CHIEFS REPORT Chief Lee Finlayson reported that he is waiting for the next steps on the vehicle purchase.He said that Bayside has been waiting so long for the grant for the turnout gear that they are going to move forward as if they did not receive it.At this point he believes that there will be no movement on the grant.Bayside has three quotes for turnout gear but they are void because the NFPA has updated their standards for turnout gear. Richard Carstens welcomed the Attorney Jennifer Alexander and her Associate Zoe Eisberg. FIRE PR OT EC TI ON AREANO.lOARD MEETING 7,20226:00pm. EFIREALL FIRE PROT ECTI ON AREA1BOARD, REGULAR MINUTE SNOVEMB ER 7,2022-5:15PM Page 1 of AGENDA ITEM #18.A.1.Fire Protection Area No. 1 Board MinutesPage 59 of 64 8.EXECUTIVE SESSION PARKER MOVED TO go into executive session to discuss pote ntial finan cial impactson Bayside and would like to include the whole Bayside Fire Board,LeeFinlayson,Staff Patricia Valerio,Attorney Jennifer Alexander,and her Associate Eis ber g. VANDYKE seconded. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. Entered Executive Session at 6:06PM Resumed Regular Meeting at 6:33PM No direction was given to staff or board members post executive sessi on. 9.NEW BUSINESS A.Election of Chair/V ice Chair CARSTENS opened nominations for C AIR. WALTON MOVED to nominate Richard Carstens. VAN DYKE MOVED to nominate Paul Van Dyke Staff performed an anonymous written and tallied vote. Van Dyke 1 votes Carstens 4 votes CARSTENS opened no min atio ns forVICECHAIR CARSTENS MOVED to JohnParker. VAN DYKE MOVED ac ce pt ViceChairnominationasunanimousconsent due to no other nominati ons bei ng made. VOICE VOTE ON MOT ION CAR RIED UNANIMOUSL Y. FIRE PROT ECTI ON AREA1BOARD, REGULAR MINUTE SNOVEMBE R 7 , 202 2 -5:15PM Page 2 of 1 0 . V I S I T O COMMENTS—AGENDA ITEM #18.A.1.Fire Protection Area No. 1 Board MinutesPage 60 of 64 11.BOARD MEMBERS COMMEN TS P.Van Dyke None. J.Parker Not all everyone was a b l e toattendthetrainingthatwasputonbytheClerk’s department.But there is a very ni ce Yo uT ub e videouploadedontheBorough’sYouTube Channel that I encourage everyone to C.Walton Was not in any shape to duetoleg. M.Dolph Was also not able to atte nd d u e tobrokenrib. R.Carstens May have paper hand o u t av ail ab le fortrainingifanyonewouldlike. 12.NEXT MEETING SC HE DU LE —CalloftheChair. 13.ADJOURNMENT WALTON MOVED to adjo urn themeetin g. VOICE VOTE ON MOTIO N C A R R I E D UNANIMOU SLY. The meeting was adjourned 6: 46 p.m. FIRE PROT ECTI ON AREA1BOARD, REGULAR MINUTE SNOVEMBE R 7,202 2 -5:15PM Page 3 of Patricia Val eri o, Boar d Secretary KIB Engin eering/ Facilit ies Department APPROVE D B Y : Chai r Carstens Fire Area1 S U B BY: /7 Z 0 5 3 AGENDA ITEM #18.A.1.Fire Protection Area No. 1 Board MinutesPage 61 of 64 KODIAK ISLAND BOROUGH Planning and Zoning Commission Regular Meeting December 21,2022 A Planning and Zoning Commission Regular Meeting of the Kodiak Island Borough Assembly waws held on December 21,2022,in the Borough Assembly Chambers, 710 Mill Bay Road of the Kodiak Island Borough Building.The meeting was called to order at 6:30 p.m. Present were Alan Schmitt,Paul VanDyke,Kent Cross,Cort Neff and Linnea Johnson. Call To Order At 6:30 p.m. Pledge of Allegiance Roll Call The above mentioned were present. VanDyke moved to excuse Mr.Paulson and Ms.Griffin from tonight's meeting Cross seconds motion Voice Vote Carried Unanimously 5/0 Approval of Agenda VanDyke moved to approve the December 21,2022,Agenda Cross Seconds motion Voice Vote Carried Unanimously 5/0 Approval of Minutes Voice Vote Carried Unanimously 5/0Citizens‘CommentsCitizenCommentis limited to three minutes per speaker.Local Number:486-3231,Toll-Free Number 855-492-9202.Comments are for general topics only.ITEMS FOR DISCUSSIONPublicHearingCitizenCommentislimited to three minutes per speaker. Kodi ak Isl an d BoroughPlanningandZoningCommissionRegular Dec emb er 21,2022MeetingMinutes AGENDA ITEM #18.A.2.Planning and Zoning Commission MinutesPage 62 of 64 8555.9585.«Now _.m.8588 ._m_:momco_wm_EEoo mc_coNucmmc_:cm_n_;m:o._om_ucm_m_xm_uov_ co=oE mucoowm$20 .m:_:oN newm:_::m_n_ .0 9.=$_>_Esmmmmmowco._m_>_m5 2 oS-m~wwmooco?moa9 um>oE 9_>n_:m> :o_mm:ow_vco_mw_EEoo m:_._mo_._o__n:n_vomo_o._m;o _o5_w .o%_2mEo . .~o~m.~9..m£90:=2 _:Nm-o9.-Bm m_ 59:5:.80.9:.5 __mo58 :o>.5 .....Em:So>29m camo_._o;ao._o_E9:co E3 .5 cm_w .F=.._UoQ05 B 0:50 mwmm?._8mm;ma9 9___2:95 :o>:”m:_._m®I o__n:n_uwcoao._m.._o 3:080 mEmww_.2om._n_«c®..Cn_O_®>®D>u_c3EC._OOE_._2c_-toQ2 tmaw «mom .2 .8_e8mo 86.. team:tau 05 :_U05:oS-m~83 .2 33 now9.__2__..9:aoum.25 .m>_._n_:82 mam. mmEsocx >_:oEEoo .mo—8..xoo._o cm_mw:m_co xomeomE9»82 m2;c om_oo._:c2 99:o:2 mo:m_.m>m Ema 9 9_>n_:m> «mom.8.88883%team.t?w05EU9w__mooamommo.2Um..omm:_E_.9.: Eoumtam.m>_.n_coozowwmwmmEsocx>__.oEEoo.m_o—.o._d??mmxow.oc?wmsm co 3Q<hmO.V..VNNuoco?mn530:00“._E.mn_om:_mco=_ucooNuCm._mCuU®>OE9_>Qcm> 39$E:8___9soao88o< umso?oom.2:E.0n_mm:_m:o_._uco0mwumwzao._m.n_wEmo__&<.moo-mmmwmo .>_:oE0:o_._owgwE5.8o.mmEoEEo0 .~o~m-Nmv-mmw.823200._n_u__o.r.S~m-8v.8532 _moo._ m .0 m N wmmomcoa?oa9 vw>oE ov_>o:m> :o_mw:ow__u.._o_wm_EEoo m::m_w_._umwo_o._mco _9a__m a?o?zo . .~o~m-~9.-mmwmm::2 _B~m-8¢-Sm m_ .mnE::_moo_m5.5__mo58:o>892¢:._:O>23mucmo:o;ao.o_E 9:co E3 .5 :m_m _E:_noQ9:89:8mwmma.P_mw;ma29____u_:o>>=o>.._“macaw:o__n:n_uwcoaoEEO mEmow..8o9_n_EwEqo_m>wn_>::::._EOO E_.mE_-toao.tmuw <2:om_m..._<o m._.O>._._<o ._._O :o=oE mucooomwmo .mc=wm_>_5.3» mc_:oNEmm:_c:m_n_mmom;o.m_>_2:2 83AGENDA ITEM #18.A.2.Planning and Zoning Commission MinutesPage 63 of 64 Old Business New Business Planning and Zoning Case Results Letters 23-006 Assembly of God Planning and Zoning Approval Letter 23-007 Oceanfront Kodiak,LLC Planning and Zoning Approval Letter Abbreviated &Final Approvals -Subdivisions S23-007 MillBay Plaza Final Plat S23-007 Driveway Maintenance Covenant S23-008 Arndt/Landers Final Plat Directors‘Comments o Thanks Commissioners for answering email 0 Upcoming term ending and reapplying 0 Upcoming election for Chair and Vice Chair Citizens‘Comments Citizen Comment is limited to three minutes per speaker. Local Number:486-3231,To||—Free Number 855-492-9202. Comments are for general topics only. Commissioners‘Comment o Neff appreciates being able to see the different sides of cases o Schmitt talks about meeting with Borough Mayor and the progress to set up a joint meeting Announcements From The Chair for 11,at inb.The next Regular Meeting of the Planning and Zoning Commission isscheduledforJanuary18,at 6:30 p.m.in the Assembly Chambers.Adjournment.KODIAK ISLAND BOROUGH Kodi ak Isl an d BoroughPlanningandZoningCommissionRegular Dec emb er 21,2022MeetingMinutes R O L L CAL L VOTECARRIEDUNANIMOUSLY5/0 AGENDA ITEM #18.A.2.Planning and Zoning Commission MinutesPage 64 of 64 mmSc__>_m:_.$_>_«mom em.8_E.8mo ._m_:mow_co_mw_EEoo mc_:oNnewmc_c_._m_n_;m39om__ocm_m_xm_uov_ Q‘. ___>._Em:oww Ecs ._m ._m;o .:_E_._om.:m_<“co #mmE<AGENDA ITEM #18.A.2.Planning and Zoning Commission MinutesPage 65 of 64 Kodiak Island Borough OFFICE of the MANAGER 710 Mill Bay Road Kodiak, Alaska 99615 Phone (907) 486 9301 Fax (907) 486 9390 TO: Kodiak Island Borough Assembly, Mayor Williams FROM: David Conrad, Interim Borough Manager RE: Managers Report, February 2, 2023 Manner's Department Alaska Aerospace — Per requests from the mayor and assembly, staff is researching recent events at the launch complex and preparing to compose a letter to send to the state delegation that expresses the concerns of the citizens regarding the continued restriction to access to the area recreational attractions, potential repeated contamination of the environment and the lack of clear communications with the area residents and visitors. Staff has conducted discussions with the Alaska Department of Environmental Conservation and the Department of Transportation to date for information gathering purposes. Several attachments pertaining to the recent incident are attached to this report. Union Contract Negotiations The first round of discussions has been set for March 2nd and 3'd. Staff is preparing the list of change items to be requested. Compensation Study Met with Gallagher Human Resource and Compensation Consulting regarding the Compensation Study. A follow up meeting is scheduled for next week. Human Resources Consultant Initial meeting has been conducted. Staff will meet to discuss the path forward and schedule the next session for additional discussion with S3 Management Group. KIB Facility - Lease discussions have begun with the City of Kodiak specific to the 710 Mill Bay Road Facility. Awaiting contact from the city staff for a follow up meeting. 717 Eagan Way Lease Staff in conjunction with the attorney has made a decision to cancel the Request for Proposal due to the stipulated conditions found on the deed of trust. The RFP as published does not allow or contemplate a short-term lease. The KIB attorney has reviewed the deeds and associated documents prior to the decision to cancel. Staff will contact the Department of Interior to determine if the restrictions can be removed from the deed. Larsen Bay School — Staff has not received signed facility transfer documents back from the Larsen Bay Tribal Council. Staff is planning to travel to Larsen Bay to inspect and provide a repair list for items that were identified and not repaired prior to the signatures being finalized on the facility transfer to the Larsen Bay Tribal Council. Grant Opportunities — Staff continues to monitor and review grant opportunities as they present themselves for consideration. Federal CIP — Staff has prepared version 2 for review and approval this evening. Engineering and Facilities — Otmeloi Project — Assembly member requested a timeline for this project. • 95% Plans and Specifications Review: 1/24/24 • Right of Way completion: 11/27/24 • Advertise Project: 1/17/25 • Begin Construction: Summer 2025 OSHA Voluntary Compliance Visit — OSHA visit has been completed. Multiple items to be corrected, plans require update of rework for compliance. Baler and Leachate Treatment Facility were inspected on this trip. Staff will begin the correction process. Architect Visit - Corey Wall of Jenson, Yorba, Wall will be in attendance at next week's work session. Plans are to present information on the Peterson School Roof Replacement and several other projects. Arrangements for interior tours of the schools have been made during his stay. Vehicle Procurement Proposal - Anchorage Chrysler Jeep has provided a proposal for four vehicles. Approval is scheduled for the February 16`h meeting. The approximate cost is $35.000.00 per unit for the Jeep Compass Latitude's. Pick-up truck RFP is being finalized for review and advertisement. KFRC Carpet Replacement — Final billing has been completed and submitted for payment. Staff is awaiting a discussion with the GSA representative that deals with the specific lease for this facility for further discussion regarding carpet replacement in the library leased space. KFRC Fume Hood Upgrade -- This project is functionally completed. Balancer and Control Contractor was on site and were able to confirm proper usage of four fume hoods. Contractor must reroute ducting as current installation did not comply with the design and restricted flow to two hoods. Progress will be tracked. Leachate Treatment Plant - Contractor has reevaluated winter construction period. Anticipate mid to late March prior to the beginning of the assembly of the building package. Awaiting final structural calculations for submission and review prior to permit being issued. Bayside Classroom Addition - A meeting with the architect and the FPA#1 is scheduled for February 8"' to confirm the requested design. A discussion will be held with the building official regarding the occupancy designation as that will dictate the amount of restroom facilities required for this space. The preliminary estimate for the installation of the commercial sprinkler in the existing classroom is approximately $65,000.00. Finance Department/ IT - FY2024 Budget Preparation - Packets have been forwarded to the Service Area Boards and Staff for the preparation of the upcoming budget discussions. Boards are scheduling upcoming required meetings. PATS Software - Property Assessment and Taxation Software - RFP is being advertised with a bid date of February 28, 2023. Opioid Settlement Funds - Five additional firms have signed settlement agreements. All nine political subdivisions in the state must sign on for full settlement by April 18, 2023. Kodiak is qualified for approximately 2.1839% of the total when allocated. Assessing Department - Property Valuation - Property review and inspection for valuation has been completed. Staff is entering data for preparation of the value of the tax role update. KANA Suit - Trial is underway. Anticipate a continuance may be required. Modeling Adjustments - Staff looking at models for adjustments for next year's tax rolls. Recent Sales - Staff looking at recent sales for comparisons. Community Development - Staff continues to process permits as submitted. Staff continues to process enforcement and look for potential changes to the code as needed. List of Pending Items for Discussion City of Kodiak - E911 System and compensation o Borough Building Remodel or Upgrades o Joint support and participation in the development of the CIP List (Federal emphasis) Disposition of Closed School Facilities Allowable Scope for Current Staff Continued update of the Personnel Manual ARPA Funding Reporting is continuing. Leases City of Kodiak Borough Building Lease, Teen Court, Red Cross, Fairgrounds, KISA, Chiniak Library, Long Term Care Major Maintenance Funding for Facilities Disposition of Mental Health Buildings Bid received Solid Waste Collection Contract Modifications Service Area Contracts Annual Contracts Additional Methods to Reward Employees in Personnel Manual Vehicle Replacement Funding opportunities for road repairs and improvements. Dave Conrad From: White, Phil D (DOT) <phil.white@alaska.gov> Sent: Thursday, February 2, 2023 12:44 PM To: Dave Conrad Cc: Pyeatt, David A (DOT); Redman, William W (DOT) Subject: Z68713 Otmeloi Way Rehabilitation - Schedule Outline Hi Dave, Below are some of the major milestones for the Otmeloi Way project. If you have Microsoft Project on your computer, I could share the entire project schedule with you if that is of interest. Let me know if you have any questions or would like further detail. • 95% Plans and Specifications Review: 1/24/24 • Right of Way completion: 11/27/24 • Advertise Project: 1/17/25 • Begin Construction: Summer 2025 Thanks, Phil Phillip White P.E. Alaska DOT & PF I Southcoast Region I Juneau, AK 99801-7999 Ph: (907) 465-4456 phil.whiteCaD-alaska.gov "Keep Alaska Moving through service and infrastructure" January 25, 2023 Alaska Department of Environmental Conservation 43335 Kalifornsky Beach Road Soldotna, Alaska 99669 jade.&amble@alaska.gov — 907-262-3422 0ames.merrill alaska. ov — 907-269-7684 Attention: Mr. James Merrill & Ms. Jade Gamble RESTORATION SCIENCE & ENGINEERING, LLC 911 W. 8 ,, AVENUE, SUITE 100 ANCHORAGE, AK 99501 VOICE : 907-278-1023 FAX 907-277-5718 EMAIL : DNYMAN@RESTORSCI.COM URL: WWW RESTORSCI COM Regarding: Alaska Aerospace - Pacific Spaceport Complex — Alaska, Kodiak, Alaska January 10, 2023 Jet -A Release and Combustion - Pad 3C Spill Response ADEC Spill No. 23249901002; RSE Project No. 23-2629 (Revision 1) Jade and James - BACKGROUND Restoration Science & Engineering, LLC (RSE) is providing this work plan for a site reconnaissance visit to Alaska Aerospace Corporation's (AA) Pacific Spaceport Complex—Alaska (PSCA) in Kodiak, Alaska. The RSE visit is scheduled for the week of January 23, 2023 and will conduct initial assessment of the impact from the release of up to 5,200 gallons of Jet A fuel that occurred on January 10, 2023. The fuel release occurred during an ABL Space Systems rocket launch anomaly at the complex resulting in the rocket impact near Pad 3C shortly after liftoff. Included with the fuel spill was fire damage to surrounding infrastructure at PSCA. This work plan was prepared in response to requests from AA personnel to conduct a site visit and preliminary assessment of impacts from the fuel spill and resulting fire for cleanup planning purposes. Based on the assessment, RSE along with Brechan Construction, LLC (Brechan) will develop a work plan to address the work required for cleanup completion at PSCA. SITE RECONNAISANCE JANUARY 23-25,2023 During the proposed site visit and assessment, RSE will work with local Kodiak contractor Brechan. Brechan will provide labor, equipment and materials required for the assessment which will include test pit excavation, soil screening and soil and groundwater sample collection to assess the spill impact limits. SOIL FIELD SCREENING AND SOIL AND GROUNDWATER SAMPLING The intent of next week's visit is to gain sufficient information through soil field screening and soil and groundwater sample collection to develop a work plan to further address impacted soil, bedrock and groundwater during a future removal effort. Soil field screening while test pitting will be by ambient temperature headspace method, using a photoionization detector (ATH/PID) to measure relative hydrocarbon concentrations. For the ATH/PID method, soil samples are collected using a clean stainless-steel spoon to place soil into Alaska Aerospace— Pad 3C Jet A Release: Revision 1 January 25, 2023 new ZiplocTm quart -sized bags. The bags are warmed to approximately 45 — 55 °F by staging the soil -filled bags in a warm vehicle, then the headspace within the bag measured using a mini -RAE LiteTM PID. RSE field personnel will note the sample ID, location, depth, soil classification, and the PID reading for each sample. All soil removed from test pit for field screening will be placed back into the pit after sampling and observation. Samples with the highest ATH/PID readings, or samples used for impact delineation will be submitted to ADEC-approved laboratory, SGS North America, Inc. (SGS) in Anchorage for analysis. Based on field screening and laboratory analytical results, a work plan will be developed for a future cleanup effort. The cleanup effort will be designed to remediate the rocket impacts at Pad C to meet ADEC Migration to Groundwater (MTG) soil cleanup levels. Currently the quantity of hydrocarbon - impacted soil and groundwater is unknown, however the impacts could be fairly widespread around the site of the rocket impact. This is based on a report from Brechan of initial observations during a preliminary site visit shortly after the incident. Based on these observations, RSE will collect characterization samples during the test pitting effort to gather information on hydrocarbon impacts as well as the effects of the resulting fire and firefighting effort. Based on further information gained from test pitting, soil screening and soil and groundwater sampling effort, RSE will estimate excavation quantities and evaluate treatment and/or disposal options for soil and contaminated groundwater. This information will be the basis of a subsequent cleanup work plan. PROJECT CONTAMINANTS OF POTENTIAL CONCERN The initial contaminant of potential concern (COPC) is Jet A fuel hydrocarbon components, however the resulting fire damaged surrounding Pad C infrastructure which included electrical components, forklifts and other support equipment. Based on the discussions with AA and Brechan personnel RSE understands that locations of various potential subsidiary contaminant sources have been identified and will be assessed as possible during the field effort for any site-specific contaminants (batteries, lube oil, hydraulic oil etc.) In addition, the firefighting effort and suppression materials may have also added to project COPCs but current information indicates tht no "exotic" chemicals such as PFAS/PFOAs were used for fire suppression. Some of the additional contaminants may be present and include rocket components, electrical cables, rubber tires, lead acid batteries, hydraulic and lube oils and other stored fluids and components which may have been consumed in the fire or impact. Based on the unknown, this work plan covers a comprehensive suite of COPCs, which may become more specific for the follow-on work based on laboratory results. Currently, the project COPCs, the test methods, abbreviations and MTG cleanup levels for soil and groundwater cleanup levels are outlined in Table I for soil and Table 2 for groundwater. E Alaska Aerospace — Pad 3C Jet A Release: Revision I January 25, 2023 Table 1. COPCs in Soil COPC Matrix COPC Abbreviation Gasoline Range Soil GRO Organics _ Diesel Range Soil DRO ADEC-Approved Laboratory Method AK 101 AK 102 ADEC Table B Soil Cleanup Level' 300 mg/Kg 250 mg/Kg Residual Range Soil RRO AK 103 11,000 mg/Kg Organics Volatile Organic Soil VOCs EPA 8260D Varies' Compounds Polynuclear Aromatic Soil PAH SIM2 EPA 8270D Varies Hydrocarbons Arsenic Soil As SW6020B 0.2 mg/Kg Barium Soil Ba SW6020B 2,100 mg/Kg Cadmium Soil Cd SW6020B 9.1 mWKg Chromium Soil Cr SW6020B 1.0x105 mg/Kg (trivalent) Lead Soil Pb SW6020B m 800 g �g3 Mercury Soil Hg SW6020B 0.36 mg/Kg Selenium Soil Se SW6020B 6.9 mg/Kg Silver Soil Ag SW6020B 11 mg/Kg Notes:' Cleanup levels as listed in Table B-1 18 AAC 75, ADEC Method 2 Migration to Groundwater values 2 Polynuclear aromatic hydrocarbons (PAH) analyzed by selected ion monitoring technique (SIM) analysis. 3 The cleanup level for Lead in soil is 400 mg/Kg = Residential; 800 = Industrial 3 Alaska Aerospace — Pad 3C Jet A Release: Revision 1 January 25, 2023 Table Z COPCs in Groundwater Compounds TAH Polynuclear ADEC- COPC Matrix COPC Approved Arsenic Water As Abbreviation Laboratory Pb SW6020B 15 ug/L Method Gasoline Hg SW6020B 0.52 ug/L Range Water GRO AK I O l _Organics Silver Water Ag Diesel Range 94 ug/L Organics Water DRO AK 102 Volatile Organic Water VOC or 8260D Compounds TAH Polynuclear SW6020B Aromatic PAH SIM or Water Compounds TAgH Arsenic Water As Barium Water Ba 8270D SW6020B SW6020B ADEC Table C Groundwater Cleanup Level' 2.2 mg/L 1.5 mg/L Varies' Varies' 0.52 ug/L 3,800 ug/L Cadmium Water Cd SW6020B 9.2 ug/L Chromium Water Cr SW6020B 22,000 ug/L Lead Water Pb SW6020B 15 ug/L Mercury Water Hg SW6020B 0.52 ug/L Selenium Water Se SW6020B 100 ug/L Silver Water Ag SW6020B 94 ug/L After collection, all samples will be stored in clean sample coolers and chilled to between 0 and 6°C, then transported under chain -of -custody to SGS in Anchorage. Table 3 below lists the soil COPC, the analytical method, sample jar requirement, preservative, and holding times for the soil samples collected. Table 4 lists the groundwater COPCs, the analytical methods, sample jar requirements, preservative and holding time for the water samples. n W Alaska Aerospace — Pad 3C Jet A Release: Revision I January 25, 2023 Table 3. Containers, Preservation, and Holding Times for Soil Samples COPC Matrix Lab Method Sample Container Preservation Holding Time I x 4 oz. amber jar with McOH <14 days to GRO Soil AK 101 Teflon lined cap with 0 — 6° C analysis septum 14 days to DRO Soil AK 102 1 x 4 oz. amber jar with 0-60 C extract, <40 Teflon lined cap days to analysis 14 days to RRO Soil AK 103 1 x 4 oz. amber jar with 0— 6° C extract, <40 Teflon lined cap days to analysis EPA I x 4 oz. amber jar with McOH <14 days to VOCs Soil 8260D Teflon lined cap with 0 — 6° C analysis septum EPA 7 days to PAH Soil g270DSIM 1 x 4 oz. amber jar with 0 — 6° C extract, <40 SIM Teflon lined cap days to analysis 40 days to RCRA Soil SW6020B I x 4 oz. amber jar with° 0 — 6 C analysis of Metals Teflon lined cap extract G. Alaska Aerospace — Pad 3C Jet A Release: Revision l January 25, 2023 Table 4. Containers, Preservation, and Holding Times for Groundwater Samples COPC Matrix LabSample Method Container Preservation Holding Time 3x 40 mL Volatile GRO Water AK 101 Organic Analysis (VOA) HCI 14 days to vials, minimize 0-60 C Analysis headspace I x 250 mL glass with HCI 14 days to DRO Water AK 102 Teflon lined cap 0-60 C Extract 40 days to Analysis 3x 40 mL Volatile VOCs Water EPA organic analysis (VOA) HCI 14 days to 8260D vials, minimize 0-60 C Analysis headspace PAH EPA 2x 250 mL amber jar 7 days to Extract SIM Water 8270D SIM with Teflon lined cap 0 — 6° C 40 days to Analysis RCRA Water SW6020B 1 x 250 mL HDPE jar HNO3 180 days to Metals 0 — 6° C Analysis INVESTIGATIVE DERIVED WASTE Consumables generated from the site reconnaissance such as plastic bags, gloves and used jars will be placed into a trash receptacle for disposal in the local landfill. Non -consumables such as spoons, and other field equipment will be decontaminated using Alconox and hot water at RSE's equipment room in Anchorage. QUALITY ASSURANCE AND QUALITY CONTROL RSE will collect each sample in general accordance with applicable ADEC regulations and guidance documents. Blind duplicate samples of both soil and groundwater will be collected at a frequency of 10%, with no less than one (1) blind duplicate sample collected per media. RSE will submit one (1) trip blank with each sample cooler containing volatile samples for each matrix. RSE will complete an ADEC Laboratory Review checklist for each laboratory report received. RSE will document any deviations to typical field sampling protocol and note any changes that may affect the data objectives. Containers, preservation and holding times for soil and groundwater samples are provided in Tables 3 and 4. SGS laboratory analytical method data quality objectives are provided in Attachment A. SITE RECONAISSANCE OBJECTIVES AND REPORTING This initial reconnaissance effort is intended to accomplish several objectives as outlined in the following: 0 Delineate the extent of the fuel impacted area through test pitting and field screening; Alaska Aerospace — Pad 3C Jet A Release: Revision I January 25, 2023 • Based on test pitting, estimate the amount of soil required to be removed to meet ADEC MTG cleanup levels; • Based on the amount of soil to be removed, develop a strategy for soil treatment/disposal; • Collect soil samples for laboratory analysis. Based on laboratory results, develop a final COPC list for the soil remedial action; • Based on the test pitting effort, estimate the amount of groundwater to be removed for treatment/disposal; • Collect groundwater samples for laboratory analysis; based on laboratory results, develop a strategy for groundwater treatment/disposal; and • Based on the above findings, develop a cleanup work plan. The results of the site reconnaissance will also be summarized in the subsequent work plan. Please contact either David Nyman PE at 907-229-7333 or Peter Hannon, MS at 907-350-4074 with any questions or comments you have on the above work plan for the site reconnaissance scheduled for next week, or with your approval to proceed with the work. We look forward to hearing from you and getting started on this project. RESTORATION SCIENCE & ENGINEERING, LLC P".�44A-. Ar ---1 David Nyman, PE Principal Engineer Attachment A — SGS Laboratory Data Quality Objectives Kerosene and Jet Fuel Spills Definition Kerosene is a light refined product (C6 -C16) that has a lower boiling point range than diesel/No. 2 fuel oils. Jet -A (freeze point of -40°C) and Jet -A1 (freeze point of -47°C) are highly refined kerosene -type fuels used in commercial and general aviation turbine engines. JP -8 is military fuel that similar to Jet -A1 but contains additional additives (de-icing, antibacterial, anti -corrosive and anti -static agents), that are added in amounts equal to a few 100 ppm. These are the most commonly used jet fuels today. Properties • All of these light refined fuels are composed light hydrocarbons with a relatively narrow boiling range and have low viscosities, meaning that, when spilled on open water, most of the oil will evaporate or naturally disperse within a day or less (see ADIOS® oil weathering plots on the next page). Thus, seldom is there any oil on the surface for responders to recover from open water. • These oils are much lighter than water (specific gravity is 0.77-0.85, compared to 1.00 for freshwater and 1.03 for seawater). The API gravity is >40. • Water solubility at 70°F ranges from 50-80 ppm and is linear with temperature. The water-soluble fraction contains about 6-7 ppm aromatics, which are mostly the mono -aromatic compounds, with xylenes, ethylbenzene, and trimethylbenzenes being the dominant compounds in solution. • Kerosene and jet fuels are virtually clear and extremely difficult to see on the water. Environmental Behavior • When spilled on water, kerosene -type oils spread very quickly to a thin film. Even when the oil is described as a heavy sheen, its thickness may be less than 0.0004 inches (0.01 millimeters) and there will be about 1,000 gallons per square nautical mile of continuous coverage. The volume of oil in areas covered by streamers would be much less. Silver sheen only contains about 75 gallons per square nautical mile. • Jet fuel or kerosene that is dispersed in the water column can adhere to fine-grained suspended sediments, which then settle out and get deposited on the bottom of a waterbody. This process is more likely to occur in streams and rivers with significant suspended sediment loads. It is less likely to occur in open marine settings. This process is not likely to result in measurable sediment contamination for small spills. • Kerosene -type fuels are not very sticky or viscous, compared to black oils. When small spills do strand on the shoreline, the oil tends to penetrate porous sediments quickly, but also to be washed off quickly by waves and tidal flushing. Thus, shoreline cleanup may not be needed. • Where larger amounts of oil soak into wetland soils, expect high mortality of animals and plants. • Kerosene -type fuels are completely degraded by naturally occurring microbes, under time frames of 1- 2 months when there is sufficient oxygen. Fuel that has penetrated to 1 ft in sandy soils can take more than 18 months to degrade. Nutrient addition and vegetation may speed this process in soils. Environmental Effects • The rapid loss by evaporation for spills to open water reduces the exposure to aquatic organisms, thus fish kills are seldom reported. Spills to small streams with dense vegetation cover will evaporate much slower, allowing the fuel to persist and impact both animals and vegetation. For example, the release of 112,000 gallons of JP -5 into a mangrove creek in Puerto Rico in October 1999 resulted in impacts to 50 acres of mangrove forest and mortality of 30 acres. There was extensive mortality of fish, shellfish, and birds. A culvert was plugged to prevent the fuel from spreading further downstream, which raised the water level by 3 ft. The mangrove canopy slowed evaporation, allowing recovery of 15-20% of the spilled fuel. Jet fuels are relatively less acutely toxic than diesel. Aquatic organisms that come in direct contact with naturally dispersed and entrained jet fuel in the water column may be killed. However, small spills in open water may not result in fish kills. Fish kills may occur for small spills in confined, shallow water and in streams, where weathering and mixing are reduced. Fish and invertebrates in small streams can be affected for miles downstream of a jet fuel release into the water. IM 100 ADIOS model output for a jet fuel spill of 100 bbl; winds of 5 knots (left) and 7 knots (right). Jet fuel and kerosene are lighter than diesel/No. 2 fuel oil, with higher rates of evaporation under similar conditions. Blue= evaporated; green =dispersed; grey = remaining. ADIOS (Automated Data Inquiry for Oil Spills) web link: https://response.restoration.noaa.gov/adios OF U.S. Department of Commerce I National Oceanic and Atmospheric Administration August 2019 National Ocean Service I Office of Response and Restoration response. restoration.noaa.gov Kodiak Island Borough Assembly Regular Meeting Guidelines Assembly Chambers Thursday, February 2, 2023, 6:30 p.m. INVOCATION MAJOR DAVE DAVIS OF THE SALVATION ARMY. PLEDGE OF ALLEGIANCE MAYOR WILLIAMS STATEMENT OF LAND ACKNOWLEDGEMENT MAYOR WILLIAMS We are gathered on the traditional homeland of the Sugpiaq/Alutiiq people and we acknowledge the 10 tribes of the Kodiak Alutiiq Region. We recognize the Alutiiq culture that enriches our community to this day. 4. ROLL CALL KIBC 2.25.070... the chair shall cause the record to reflect the absence of the member, the reason for the absence, and whether the absence is excused by the assembly. APPROVAL OF AGENDA AND CONSENT AGENDA All items listed marked with an asterisk (*) are considered to be routine and non- controversial items by the Assembly and will be approved by one motion.. Recommended motion: Move to approve the agenda and consent agenda. VOICE VOTE ON MOTION 6. *APPROVAL OF MINUTES A. Special Meeting Minutes of January 12, 2023 and Regular Meeting Minutes of January 19, 2023 7. CITIZENS' COMMENTS Agenda items not scheduled for public hearing and general comments. Read the phone numbers: Local is 907-486-3231; Toll Free is 1-855-492-9202. Please ask speakers to: 1. Sign in and state their name for the record 2. Turn on the microphone before speaking 3. Address all remarks to the assembly as a body and not to any member thereof 4. If calling in — turn off any listening devices to prevent feedback 8. AWARDS AND PRESENTATIONS A. US Coast Guard Appreciation Day Proclamation MAYOR WILLIAMS, please read the proclamation. 9. COMMITTEE REPORTS 10. PUBLIC HEARING 11. BOROUGH MANAGER'S REPORT Dave Conrad, Interim Borough Manager 12. MESSAGES FROM THE BOROUGH MAYOR 13. CONSIDERATION OF CALENDAR - UNFINISHED BUSINESS 14. CONSIDERATION OF CALENDAR - NEW BUSINESS 14.A. CONTRACTS 1. Approval Of Change Order No. 18 To Contract No. FY2019-10 With Jensen Yorba Wall Inc For The Peterson Elementary School HVAC and Roof Replacement Project Recommended motion: Move to authorize the Borough Manager to execute Change Order No. 18 To Contract No. FY2019-10 With Jensen Yorba Wall Inc For The Peterson Elementary School HVAC and Roof Replacement Project for the in an amount not to exceed $69,074. Staff report — Dave Conrad, Interim Borough Manager Assembly discussion. ROLL CALL VOTE ON THE MOTION 14.B. RESOLUTIONS 1. Resolution No. FY2023-20 Establishing a Health Facilities Advisory Board Recommended motion: Move to adopt Resolution No. FY2023-20. Staff report — Dave Conrad, Interim Borough Manager Assembly discussion. Page 2 of 5 ROLL CALL VOTE ON THE MOTION 2. Resolution No. FY2023-21 Identifying Federal Project And Program Priorities For Federal Fiscal Year 2024 Recommended motion: Move to adopt Resolution No. FY2023-21. Staff report — Dave Conrad, Interim Borough Manager Assembly discussion. Recommended motion: Move to amend Resolution No. FY2023-21 by substitution with Version 2. Assembly discussion. ROLL CALL VOTE ON THE MOTION TO AMEND ROLL CALL VOTE ON THE MAIN MOTION AS AMENDED 3. Resolution No. FY2023-22 Amending Provisions In Resolution No. FY2021-38 Reestablishment Of The Kodiak Fisheries Work Group Recommended motion: Move to adopt Resolution No. FY2023-22. Staff report — Nova M. Javier, MMC, Borough Clerk Assembly discussion. ROLL CALL VOTE ON THE MOTION 14.C. ORDINANCES FOR INTRODUCTION 1. Ordinance No. FY2023-14 Amending Kodiak Island Borough Code Title 3 Revenue And Finance, Chapter 35 Real Property Tax, Section 3.35.050 Board Of Equalization To Correct Phrasing Pertaining To Docket Numbers Recommended motion: Move to advance Ordinance No. FY2023-14 to public hearing at the next regular meeting of the Assembly on February 16, 2023. Staff report — Seema Garoutte, Assessor/Interim CDD Director Page 3 of 5 15. Assembly discussion. ROLL CALL VOTE ON THE MOTION 14.D. OTHER ITEMS Confirmation Of Mayoral Appointment To The Joint Building Code Review Committee Of Mr. Jon Melin Recommended Motion: Move to confirm the Mayoral appointment of Mr. Jon Melin to the Joint Building Code Review Committee Board seat for a term to expire December 2024. Staff report - Nova M. Javier, MMC, Borough Clerk Assembly discussion. ROLL CALL VOTE ON THE MOTION 2. Approval Of A Letter Of Support For The Application For Recertification Of Prince William Sound Regional Citizens' Advisory Council (PWSRCAC) Recommended motion: Move to approve the letter of support for the recertification of Prince William Sound Regional Citizens' Advisory Council. Staff report - Aimee Williams, Borough Mayor Assembly discussion. ROLL CALL VOTE ON THE MOTION CITIZENS' COMMENTS Read the phone numbers: Local is 907-486-3231; Toll Free is 1-855-492-9202 Please ask speakers to: 1. Sign in and state their name for the record 2. Turn on the microphone before speaking 3. Address all remarks to the assembly as a body and not to any member thereof 4. If calling in - turn off any listening devices to prevent feedback Page 4 of 5 16. ASSEMBLY MEMBERS' COMMENTS MAYOR WILLIAMS: The next Assembly Special Meeting is scheduled for Tuesday, February 7, 2023, at 6:30 p.m. in the Borough Assembly Chambers. The next work session is scheduled for Thursday, February 9, 2023, at 6:30 p.m. in the Borough Assembly Chambers and the next regular meeting is scheduled for Thursday, February 16, 2023, at 6:30 p.m. in the Borough Assembly Chambers. 17. ADJOURNMENT Recommended motion: Move to adjourn the meeting. VOICE VOTE ON MOTION KIBC 2.30.030 A.... Meetings shall adjourn at 10:30 p.m. unless the time is extended by a majority of the votes to which the assembly is entitled. No meeting shall be extended beyond 11 p.m., unless extended by a two-thirds vote of the assembly, except the meeting shall be extended to set the time and place for resumption of the meeting. Page 5 of 5 KODIAK ISLAND BOROUGH ASSEMBLY ROLL CALL SHEET Regular Special Date: kd,� Convened: BY: SECOND: Mr. Arndt Mr. Delgado Mr. Griffin Mr. LeDoux Mr. Smiley Mr. Smith Mr. Turner TOTAL: The mayor may Mayor Williams ti Recessed: BY: 4 C) SECOND: G5 Reconvened: BY: Sb SECOND: Adjourned: BY: 5 J SECOND: `� BY: � 'SECOND: 0 YES I NO V Mr. A Mr. Delgado Mr. Delgado Mr. Delgado Mr. Delgado V Mr. Griffin Mr. Griffin Mr. Griffin VMr. Griffin Mr. LeDoux Mr. LeDoux Mr. LeDoux Mr. LeDoux Mr. Smiley Mr. Smiley Mr. Smiley Mr. Smiley V,' Mr. Smith Mr. Smith Mr. Smith Mr. Smith Mr. Turner Mr. Turner ✓ Mr. Turner V Mr. Turner ULD ANYONE LIKE TO CHANGE THEIR VOTE? WOULD ANYONE LIKE TO CHANGE THEIR VOTE? TOTAL: TOTAL: "0 TOTAL: I U I V TOTAL: t vote except in the case where only six members of the assembly are present and there is a three/three tie vote of the assembly. Mayor Williams I I Mayor Williams Mayor Williams Mayor Williams • Motions required for 2/3 vote to carry. 7 present requires 5; 6 present requires 4; 5 present requires 4; 4 present requires 3 Reconsideration on the same day, suspension of rules, limit of extend debate, previous question • Majority vote is majority of the membership (quorum). Point of Order and Recess. KODIAK ISLAND BOROUGH ASSEMBLY ROLL CALL SHEET Regular V Special Date: Convened: Recessed: Reconvened: Adjourned: BY: (�? SECOND;CA 4 BY: &h SECOND: �� �yAl/ r� b BY: SECOND: �� oil BY: %7 SECON A BY: � SECOND. 1� YES NO YES NO YES NO YES NO YES N rnd Arn . Ar dt Mr. Delgado Mr. Delgado V Mr. Delgado Mr. Delgado Mr. Delgado V Mr. Griffin Mr. Griffin Mr. Griffin Mr. Griffin v Mr. Griffin Mr. LeDoux Mr. LeDoux Mr. LeDoux V Mr. LeDoux Mr. LeDoux Mr. Smiley I V Mr. Smiley C1 Mr. Smiley Mr. Smiley ✓ Mr. Smiley Mr. Smith Mr. Smith v' Mr. Smith 64 v Mr. Smith Mr. Smith Mr. Turner Mr. Turner Mr. Turner Mr. Turner Mr. Turner WOULD ANYONE LIKE TO HANG_ETHEIR VOTE? WOULD ANYONE LIKE TO CHANGE THEIR VOTE? TOTAL:ei TOTAL: TOTAL: TOTAL: TOTAL: The mayor may not vote except in the case where only six members of the assembly are present and there is a three/three tie vote of the assembly. Mayor Williams Mayor Williams Mayor Williams Mayor Williams Mayor Williams • Motions required for 2/3 vote to carry. 7 present requires 5; 6 present requires 4; 5 present requires 4; 4 present requires 3 Reconsideration on the same day, suspension of rules, limit of extend debate, previous question • Majority vote is majority of the membership (quorum). Point of Order and Recess. KODIAK ISLAND BOROUGH ASSEMBLY ROLL CALL SHEET �f Regular V Special Date: V V Oz 9 P Convened: Recessed: Reconvened: Adjourned: ' BY: — 'D SECOND: �r BY: SECOND: BY: SECOND: BY: SECOND: BY: SECOND: YES NO YES NO YES NO YES I NO YES NOX r. dt dt Mr. r. Arndt r. A Mr. Delgado Mr. Delgado Mr. Delgado Mr. Delgado Mr. Delgado Mr. Griffin Mr. Griffin Mr. Griffin Mr. Griffin Mr. Griffin Mr. LeDoux Mr. LeDoux Mr. LeDoux Mr. LeDoux Mr. LeDoux Mr. Smiley Mr. Smiley Mr. Smiley Mr. Smiley Mr. Smiley Mr. Smith Mr. Smith Mr. Smith Mr. Smith Mr. Smith Mr. Turner Mr. Turner Mr. Turner Mr. Turner Mr. Turner WOULD ANYONE LIKE TO CHANGE THEIR VOTE? WOULD ANYONE LIKE TO CHANGE THEIR VOTE? TOTAL: TOTAL: TOTAL: -F I I TOTAL: TOTAL: The mayor may not vote except in the case where only six members of the assembly are present and there is a three/three tie vote of the assembly. Mayor Williams Mayor Williams Mayor Williams Mayor Williams Mayor Williams • Motions required for 2/3 vote to carry. 7 present requires 5; 6 present requires 4; 5 present requires 4; 4 present requires 3 Reconsideration on the same day, suspension of rules, limit of extend debate, previous question • Majority vote is majority of the membership (quorum). Point of Order and Recess. KODIAK ISLAND BOROUGH Meeting Type: Date: Please PRINT your name legibly Please PRINT your name legibly Kodiak Island Borough Assembly Newsletter Vol. FY2023, No. 26 February 03, 2023 At Its Regular Meeting Of February 2, 2023, The Kodiak Island Borough Assembly Took The Following Actions. The Next Regular Meeting Of The Borough Assembly Is Scheduled On Thursday, February 16, 2023, At 6:30 p.m. In The Borough Assembly Chambers. PROCLAIMED February 3, 2023, As Coast Guard Appreciation Day Applauding Their Efforts In Making Kodiak And All The Navigable Waters Of Alaska A Safer And Better Place To Live, Work, And Play AUTHORIZED The Borough Manager To Execute Change Order No. 18 To Contract No. FY2019-10 With Jensen Yorba Wall Inc For The Peterson Elementary School HVAC And Roof Replacement Project For The In An Amount Not To Exceed $69,074 ADOPTED Resolution No. FY2023-20 Establishing a Health Facilities Advisory Board AMENDED/ADOPTED Resolution No. FY2023-21 Identifying Federal Project And Program Priorities For Federal Fiscal Year 2024 ADOPTED Resolution No. FY2023-22 Amending Provisions In Resolution No. FY2021-38 Reestablishment Of The Kodiak Fisheries Work Group ADVANCED Ordinance FY2023-14 Amending Kodiak Island Borough Code Title 3 Revenue And Finance, Chapter 35 Real Property Tax, Section 3.35.050 Board Of Equalization To Correct Phrasing Pertaining To Docket Numbers To Public Hearing At The Next Regular Meeting Of The Assembly On February 16, 2023 CONFIRMED The Mayoral Appointment To The Joint Building Code Review Committee Of Mr. Jon Melin APPROVED A Letter Of Support For The Application For Recertification Of Prince William Sound Regional Citizens' Advisory Council (PWSRCAC) View our website: Visit our Facebook page: Follow us on www.kodiakak.us www.facebook.com/KodiakislandBorough 0 Twitter: @KodiakBorough View our website: www.kodiakak.us Visit our Facebook page: www.facebook.com/KodiakIslandBorough Follow us on Twitter: @KodiakBorough Kodiak Island Borough Assembly Newsletter Vol. FY2023, No. 26 February 03, 2023 At Its Regular Meeting Of February 2, 2023, The Kodiak Island Borough Assembly Took The Following Actions. The Next Regular Meeting Of The Borough Assembly Is Scheduled On Thursday, February 16, 2023, At 6:30 p.m. In The Borough Assembly Chambers. PROCLAIMED February 3, 2023, As Coast Guard Appreciation Day Applauding Their Efforts In Making Kodiak And All The Navigable Waters Of Alaska A Safer And Better Place To Live, Work, And Play AUTHORIZED The Borough Manager To Execute Change Order No. 18 To Contract No. FY2019-10 With Jensen Yorba Wall Inc For The Peterson Elementary School HVAC And Roof Replacement Project For The In An Amount Not To Exceed $69,074 ADOPTED Resolution No. FY2023-20 Establishing a Health Facilities Advisory Board AMENDED/ADOPTED Resolution No. FY2023-21 Identifying Federal Project And Program Priorities For Federal Fiscal Year 2024 ADOPTED Resolution No. FY2023-22 Amending Provisions In Resolution No. FY2021-38 Reestablishment Of The Kodiak Fisheries Work Group ADVANCED Ordinance FY2023-14 Amending Kodiak Island Borough Code Title 3 Revenue And Finance, Chapter 35 Real Property Tax, Section 3.35.050 Board Of Equalization To Correct Phrasing Pertaining To Docket Numbers To Public Hearing At The Next Regular Meeting Of The Assembly On February 16, 2023 CONFIRMED The Mayoral Appointment To The Joint Building Code Review Committee Of Mr. Jon Melin APPROVED A Letter Of Support For The Application For Recertification Of Prince William Sound Regional Citizens' Advisory Council (PWSRCAC)