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2023-02-01 Special MeetingKodiak Island Borough Assembly Special Meeting Agenda Wednesday, February 1, 2023, 12:15 p.m. Assembly Chambers This meeting was called by the Assembly. Page 1. ROLL CALL 2. CITIZENS COMMENTS (Limited to Three Minutes per Speaker) Please call 1(907) 486-3231 or toll free 1(855) 492-9201 3. CONSIDERATION OF MATTER(S) IN THE CALL FOR THE SPECIAL MEETING A. 12:15 p.m., Zoom Interview Of Applicant Jessica Johnson For The Borough Manager Position Johnson Manager Application 2 - 5 B. EXECUTIVE SESSION Assembly To Discuss The Next Steps To Take On The Manager Hire Which May Include Discussion Of The Borough Manager Applicants 4. ADJOURNMENT ___________________________________________________________________________ This meeting is open to the public and will be broadcast on the Borough's YouTube Channel. Meeting packets are available online. Please subscribe to get meeting notifications when meeting packets are published. For public comments, please call (907) 486-3231 or (855) 492-9202. Page 1 of 5 Kodiak Island Borough Human Resources 710 Mill Bay Road, Rm. 102 Kodiak, Alaska 99615 Dear Hiring Official, I would like to request consideration for the Kodiak Island Borough Manager position. I have served over twenty years in the U.S. Coast Guard as a leader and engineer and am ready to continue my career in public service as a civilian. Throughout my career, I have gained the skills necessary to be a highly effective leader in public administration. During my 8 years serving at Base Kodiak starting as a mid- level manager and promoting to a senior executive, I have had the opportunity to run all facets of a Coast Guard municipality including budget development and administration, construction, engineering, public works (including water and wastewater treatment), environmental compliance, human resources, labor relations, customer service, real property, contract administration and housing administration. These experiences make my uniquely qualified to serve as the Borough Manager of Kodiak. I understand the unique challenges that the Kodiak Island Borough is faced with and I would be honored with the opportunity to continue to serve the community of Kodiak. Thank you for your consideration. Sincerely, Jessica Johnson JESSICA JOHNSON P E , P M P CONTACT EMAIL: AGENDA ITEM #3.A. 12:15 p.m., Zoom Interview Of Applicant Jessica Johnson For The Borough ... Page 2 of 5 Jessica Johnson, PE, PMP Senior Business Operations, Program and Project Manager Experienced senior level executive with exceptional record of results in team building, facilities management and process improvement. Twenty years of government operations and logistics support experience, including seven on Kodiak Island, with strong ability to balance competing high-priority programs to meet organizational goals. Highly effective communicator and negotiator with proven success leading cross-functional teams through high level, critical projects. Expert in business planning, resource maximization, budget formulation and financial management and staff development. In depth knowledge and experience in personnel policies and labor union relations.  Strategic Planning and Vision  Strategic Partnerships Development  Cross-Functional Team Building & Leadership  Contract Negotiations & Agreements  Financial Management & Budget Development  Optimization Through Process Improvement  New Program Development and Execution  Human Resources & Employee Labor Relations Education  MASTER OF ENGINEERING MANAGEMENT | SEPTEMBER 2016 | DUKE UNIVERSITY  M.S. CIVIL ENGINEERING | DECEMBER 2005 | UNIVERSITY OF TEXAS, AUSTIN  B.S. CIVIL ENGINEERING | MAY 2002 | UNITED STATES COAST GUARD ACADEMY Certifications  Licensed Professional Engineer (PE), State of Oregon, 2012 (License #84453PE)  Project Management Professional (PMP), Project Management Institute, 2009 Experience EXECUTIVE OFFICER | US COAST GUARD BASE KODIAK | 2021 TO PRESENT  Formulates and executes strategic vision, provides daily leadership and management for 330 mission support personnel who provide all facilities, utilities, and logistics for operational Coast Guard missions in Alaska and the Arctic.  Direct supervision and daily management of diverse workforce located across 12 geographically dispersed locations in Alaska. Provides daily logistics support to 13 Coast Guard units and 1084 Coast Guard personnel. Manages real property agreements with private entities and federal and state government agencies including State Airport lease. Manages $35.2 million annual budget and $3.2 billion shore plant with 2.3 Million square feet of buildings on 27,500 acres. Manages and executes capital improvement plan for all facilities. Manages medical clinic which provides acute and routine care to over 2500 active duty members and families. Supervises operations of child development daycare center and Coast Guard Police and Fire Departments. Approving official authority on hiring, conduct and dismissal actions  Chairs Council to promote all aspects of Leadership, Diversity and Inclusion for crew. Visionary leadership delivered highly lauded series of seminars that brought together diverse team members and promoted equality, mindfulness, emotional intelligence and inclusion to strengthen morale, productivity and esprit de corps among employees.  Experienced in alternative dispute resolution and leads supervisors in labor relation activities. Worked closely with local union officers and management officials to optimize the use of local bargaining for mutually advantageous work conditions. Subject matter expert in negotiations for establishment of national level bargaining agreements.  Represents Coast Guard interests as Advisor to Kodiak Island Borough School District. AGENDA ITEM #3.A. 12:15 p.m., Zoom Interview Of Applicant Jessica Johnson For The Borough ... Page 3 of 5 2 DIRECTOR OF FACILITIES | US COAST GUARD BASE KODIAK | 2018-2021  Directed staff of 190 Active Duty Military, Civil Service, and Contract employees in the operations and maintenance of the Coast Guard’s largest shore facility that comprises 17% of the entire Coast Guard inventory including 380 buildings, 480 family housing units, 3 remote forward operating bases, and a 32 member fire department. Managed all aspects of operations for public water and wastewater plants, a 5 million gallon diesel and jet fuel depot and two operational industrial waterfront facilities. Led all aspects of environmental compliance requirements across six state and federal permits and myriad of regulations and mandates. Responsible for 70 real property agreements with state, local, federal and private entities. Served as Base Fire Marshal. Represented Coast Guard interests in advisory role on Kodiak Electric Company Board of Directors. FACILITIES SUPPORT PROGRAM MANAGER | US COAST GUARD HQ, WASHINGTON, D.C. | 2016-2018  Formulated policy and established enforcement standards for facilities maintenance and operations support oversight of the Coast Guard’s $18.5 billion shore plant portfolio. Developed the Coast Guard’s strategies and policies for optimal sustainment and recapitalization of its entire global shore portfolio. Created policy for shore sustainability and energy efficiency programs mandated by presidential executive order. Maintained executive oversight of annual $230 million operational maintenance program budget.  Oversaw the Coast Guard’s facility capital improvement program in support of major asset acquisitions. Provided necessary facilities to modernize the Coast Guard’s infrastructure to meet the needs of newly acquired multi-million dollar search and rescue platforms. Performed extensive analysis and provided expert guidance to Coast Guard senior leadership to facilitate decision making and budget development. PUBLIC WORKS DIRECTOR | US COAST GUARD BASE KODIAK | 2012-2015  Responsible for shore facility operations & maintenance of the largest, most complex Coast Guard Base comprised challenging infrastructure management in remote Alaskan enviroinment.  Project Manager for Coast Guard's largest Base Operating Support Services (BOSS) contract valued at over $15 million per year employing 120 personnel; managed oversight & administration of 15 Coast Guard employees in the execution of the contract. Led team of 25 stakeholders to coordinate development of a new performance work statement for BOSS contract that developed requirements for efficient Base operations in support of Coast Guard missions, while reducing the overall cost of the contract by 20% to meet budgetary constraints. Especially skilled at conflict resolution and consistently partnered with stakeholders to resolve disputes and build trust based rapport which led to increased productivity, efficiency and contract cost savings of over $1.2 Million per year. ENGINEERING AND LOGISTICS DIRECTOR | US COAST GUARD GROUP NORTH BEND, OR | 2009-2012  Performed all civil and naval engineering support and logistics functions for 95 housing units, 23 small boats, one patrol boat and 800,000 square feet of facilities stretching over 220 miles of rugged Oregon coastline. Managed a $450,000 annual budget and led a 26-person department of carpenters, mechanics and electricians. Programmed and managed over $12 million in construction projects during tenure.  Project Manager throughout a three-year, $7.2 million project to construct a 20,600 square foot multi- purpose building. Coordinated government and prime contractor day-to-day interactions and served as lead site coordinator during all design, relocation, demolition, construction, and acceptance planning and review meetings. Ensured uninterrupted operations during lengthy construction. Project was completed under budget and on schedule. Tribal liaison for transfer of 23 acres, including a historic light station, to the local Confederated Tribes of Coos, Lower Umpqua and Siuslaw in Oregon. Comprehensive planning efforts included numerous environmental studies, ecological assessments and a $750,000 remediation project. Resulted in timely transfer of the property and bolstered partnership between Coast Guard and tribal authorities AGENDA ITEM #3.A. 12:15 p.m., Zoom Interview Of Applicant Jessica Johnson For The Borough ... Page 4 of 5 3 CONSTRUCTION MANAGER AND FACILITY PLANNER | US COAST GUARD CIVIL ENGINEERING UNIT OAKLAND, CA | 2005-2009  Senior civil engineering planner and construction manager for all Coast Guard facilities in Oregon and Washington valued at $459 million. Strategically prioritized the district’s $50 million project backlog and executed an $8 million annual construction program in support of Coast Guard search and rescue operations. Conducted facility condition assessments for all shore assets in Oregon and Washington.  Project Manager for Energy Savings Performance Contract valued at $15 million to install energy conservation measures at 9 Coast Guard sites throughout the west coast. Responsible for numerous technical review iterations of the detailed energy survey provided by the contractor to target Coast Guard needs and maximize annual energy savings. Met congressionally mandated energy requirements prior to regulatory deadlines with minimal capital investment. AGENDA ITEM #3.A. 12:15 p.m., Zoom Interview Of Applicant Jessica Johnson For The Borough ... Page 5 of 5 Kodiak Island Borough Assembly Special Meeting Guidelines Wednesday, February 1, 2023, 12:15 p.m. Assembly Chambers 1. ROLL CALL KIBC 2.25.070_ .. the chair shall cause the record to reflect the absence of the member, the reason for the absence, and whether the absence is excused by the assembly Recommended motion: Move to excuse Assembly member Arndt who is out on personal leave. VOICE VOTE ON MOTION. 2. CITIZENS COMMENTS (Limited to Three Minutes per Speaker) Read the phone numbers: Local is 907-486-3231; Toll Free is 1-855-492- 9202. Please ask speakers to: 1. Sign in and state their name for the record 2. Turn on the microphone before speaking 3. Address all remarks to the assembly as a body and not to any member thereof. If calling in — turn off any listening devices to prevent feedback 4. If calling in — turn off any listening devices to prevent feedback 3. CONSIDERATION OF MATTER(S) IN THE CALL FOR THE SPECIAL MEETING A. 12:15 p.m., Zoom Interview Of Applicant Jessica Johnson For The Borough Manager Position B. EXECUTIVE SESSION Assembly To Discuss The Next Steps To Take On The Manager Hire Which May Include Discussion Of The Borough Manager Applicants Recommended motion: Move to convene into executive session to discuss the next steps to take on the manager hire which may include discussion of the borough manager applicants under the authority of KIBC 2.30.030(f)(1)(c) for the purpose of discussing matters which may tend to prejudice the reputation or character of a person, who has been notified of the potential executive session. Assembly discussion. Page 1 of 2 4. ROLL CALL VOTE ON MOTION Recommended motion: Move to invite the Mayor, Assembly members, and HR Officer Christiansen into executive session. VOICE VOTE ON MOTION After the vote, Mayor Williams recesses the special meeting and convenes the executive session. Upon returning from the executive session, Mayor Williams reconvenes the special meeting and announces No action is to be taken as a result of the executive session. .or. • The Assembly may make a motion if necessary. The Assembly must state the motion and vote outside of executive session. ROLL CALL VOTE ON ANY MOTION THAT MAY HAVE RESULTED FROM THE EXECUTIVE SESSION. ADJOURNMENT Recommended motion: Move to adjourn the meeting. VOICE VOTE ON MOTION. KIBC 2.30.030 A.... Meetings shall adjourn at 10:30 p.m. unless the time is extended by a majority of the votes to which the assembly is entitled. No meeting shall be extended beyond 11 p.m., unless extended by a two-thirds vote of the assembly, except the meeting shall be extended to set the time and place for resumption of the meeting. Page 2 of 2 C'� (�-7 KODIAK ISLAND BOROUGH ASSEMBLY ROLL CALL EET I Regular Special V/ LL Date: c l 11 a-3 Convened: 102' 1 Recessed: t Reconvened: "l Adjourned: BY: SECOND: BY: SECOND: �5 G V�, BY: 5� SECOND: j BY: '-"� SECOND: DD BY: S5 SECOND: YES NO YES NO YES rtNbm S NO YES Mr. Arndt V1 Mr. Delgado Mr. Delgado Mr. Delgado Mr. Delgado Mr. Griffin Mr. Griffin M . r�riff— Mr. LeDoux Mr. LeDoux Mr. LeDoux Mr. LeDoux Mr. LeDoux Mr. Smiley Mr. Smiley Mr. Smiley Mr. Smiley Mr. Smiley Mr. Smith Mr. Smith Mr. Smith Mr. Smith Mr. Smith Mr. Turner Mr. Turner Mr. Turner urner Mr. Turner OULD ANYONE LIKE TO CHANGE THEIR VOTE? WOULD ANYONE LIKE TO CHANGE THEIR VOTE? TOTAL: TOTAL: TOTAL: TOTAL: -77 TOTAL: The mayor may n t vote except in the case where only six members of the assembly are present and there is a three/three tie vote of the assembly. Mayor Williams Mayor Williams Mayor WilliamsFT I Mayor Williams I I Mayor Williams I --F- • Motions required for 2/3 vote to carry. 7 present requires 5; 6 present requires 4; 5 present requires 4; 4 present requires 3 Reconsideration on the same day, suspension of rules, limit of extend debate, previous question • Majority vote is majority of the membership (quorum). Point of Order and Recess. KODIAK ISLAND BOROUGH S Meeting Type: Date: Please PRINT your name legibly Please PRINT your name legibly View our website: www.kodiakak.us Visit our Facebook page: www.facebook.com/KodiakIslandBorough Follow us on Twitter: @KodiakBorough Kodiak Island Borough Assembly Newsletter Vol. FY2023, No. 25 February 01, 2023 At Its Special Meeting Of February 1, 2023, The Kodiak Island Borough Assembly Took The Following Actions. The Next Regular Meeting Of The Borough Assembly Is Scheduled On Thursday, February 2, 2023, At 6:30 p.m. In The Borough Assembly Chambers. CONDUCTED Zoom Interviews With Applicant Jessica Johnson For The Borough Manager Position CONVENED INTO EXECUTIVE SESSION To Discuss The Next Steps To Take On The Manager Hire Which May Include Discussion Of The Borough Manager Applicants Under The Authority Of KIBC 2.30.030(F)(1)(C) For The Purpose Of Discussing Matters Which May Tend To Prejudice The Reputation Or Character Of A Person, Who Have Been Notified Of The Potential Executive Session. INVITED The Mayor, Assembly Members, and Special Projects Support Staff Into Executive Session. ANNOUNCED That A Special Meeting Was Called For Tuesday, February 7, 2023, At 12:15 p.m. To Conduct A Follow- up Interview. View our website: www.kodiakak.us Visit our Facebook page: www.facebook.com/KodiakIslandBorough Follow us on Twitter: @KodiakBorough Kodiak Island Borough Assembly Newsletter Vol. FY2023, No. 25 February 01, 2023 At Its Special Meeting Of February 1, 2023, The Kodiak Island Borough Assembly Took The Following Actions. The Next Regular Meeting Of The Borough Assembly Is Scheduled On Thursday, February 2, 2023, At 6:30 p.m. In The Borough Assembly Chambers. CONDUCTED Zoom Interviews With Applicant Jessica Johnson For The Borough Manager Position CONVENED INTO EXECUTIVE SESSION To Discuss The Next Steps To Take On The Manager Hire Which May Include Discussion Of The Borough Manager Applicants Under The Authority Of KIBC 2.30.030(F)(1)(C) For The Purpose Of Discussing Matters Which May Tend To Prejudice The Reputation Or Character Of A Person, Who Have Been Notified Of The Potential Executive Session. INVITED The Mayor, Assembly Members, and Special Projects Support Staff Into Executive Session. ANNOUNCED That A Special Meeting Was Called For Tuesday, February 7, 2023, At 12:15 p.m. To Conduct A Follow- up Interview.