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2023-01-31 Special MeetingKodiak Island Borough Assembly Special Meeting Agenda Tuesday, January 31, 2023, 11:30 a.m. Assembly Chambers This meeting was called by the Assembly. Page 1. ROLL CALL 2. CITIZENS COMMENTS (Limited to Three Minutes per Speaker) Please call 1(907) 486-3231 or toll free 1(855) 492-9201 3. CONSIDERATION OF MATTER(S) IN THE CALL FOR THE SPECIAL MEETING A. 11:30 a.m., Zoom Interview Of Applicant Scott Hahn For The Borough Manager Position Hahn Application 2 - 9 B. 12:15 p.m., Zoom Interview Of Applicant John Millan For The Borough Manager Position Millan Application 10 - 14 4. ADJOURNMENT ___________________________________________________________________________ This meeting is open to the public and will be broadcast on the Borough's YouTube Channel. Meeting packets are available online. Please subscribe to get meeting notifications when meeting packets are published. For public comments, please call (907) 486-3231 or (855) 492-9202. Page 1 of 14 December 7, 2022 Meagan Christiansen Human Resources Kodiak Island Borough Dear Meagan: Please consider my attached resume in the Kodiak Island Borough’s search for a new Borough Manager. I have over 30 years of experience as a local government manager. Approximately half of that in Alaska and half in Colorado. Within that experience I feel there is an ideal match of my background and the desired qualifications. Most recently I served as the City Manager in Rifle, Colorado. I enjoyed my time there, however I developed health issues I needed complete focus on, so I resigned. Now I have essentially conquered those issues thru diet and lifestyle improvements. I wish to re- engage my career and start accomplishing goals for a community like Kodiak. It is what I do best and what motivates me. My resume reflects, by any measure, significant accomplishments by a local government manager. I can bring that to Kodiak as well. During the first 20 years of city management, I collected dozens of letters of recommendation and reference to establish my career legacy. From that I can provide documents that speak to qualities listed in your advertisement. Of course, I can provide a dedicated list of references if that becomes necessary. You may randomly check with anyone I have worked with. I expect most all will be positive. Over the last number of years, I saved many unsolicited compliments received via email, texts and social media, including the following: 2018 Orion Hanson, Skagway Assembly Member: “I’ve heard from the staff that they really, really enjoy working for you, and I think they operate as good as they can under your leadership”. 2020 Kathy Pototsky Rifle Public Information Officer and Court Administrator: “You have that calm leadership presence that people need right now”. 2021 Misty Williams, Rifle City Clerk; “My thoughts echo those of my fellow co-workers. You restored a sense of happiness and teamwork….”. 2021 Danielle Hogan, Rifle Human Resource Director: “Thank you for your genuine care for people. It is rare these days and it is so refreshing.” 2021 Tami Sours, Senior Center Director: “ Scott thank you so much for all you have done while here. You brought so many smiles and positivity into the community during the pandemic…I have so enjoyed working for you and wish you only the best.” AGENDA ITEM #3.A. 11:30 a.m., Zoom Interview Of Applicant Scott Hahn For The Borough Manag... Page 2 of 14 2021 Michael Churchill: Community Access – Multimedia Manager: “I whole heartily agree with everything my fellow Dept. Heads have said and shared…. Thank you for your genuine care for people. It has been a blessing”. We will miss you. Thank you for your service to our team, our organization, and this community” 2021 Robert Burns, Rifle Utility Director: “It has been nice having a manager that understands the utilities aspects.” 2021 Brian Prunty, Public Works Director: “You have provided the steady leadership we all needed in the years prior to COVID and further, but especially during the pandemic…. You met it with class, humor and calm assurance for all who came into contact with you…Know that your legacy and standard will be felt and held for many years to come…Along with my peers, we thank you for your service and dedication to the City of Rifle, both staff and public.” 2021 Cindy Appleton , former Cordova Human Resource Director: ‘ I will always believe you are to this day the longest reigning and most successful team building city manager in Cordova. Ever. In my almost 40 years of living here. Period.” As an additional applicant strength, I owned and operated an Area E salmon gillnet permit and fishing business for over 6 years and understand the fishing industry more than many of my peers. I enjoy fishing, salmon and halibut under sport and subsistence, herring, eulachon, picking berries and making fireweed jelly. I have been to Kodiak twice and enjoyed each time. I hope the Kodiak Island Drummers still perform. They are etched in my memory. I would also be willing to consider doing an interim manager position if your process continues longer than the present interim manager wishes to continue. Hopefully you will see me as a good match, recognize my sincere interest and grant me the favor of an interview. I greatly appreciate you taking the time to review this application and wish you well in your search. Have a great day. Sincerely, Scott A. Hahn AGENDA ITEM #3.A. 11:30 a.m., Zoom Interview Of Applicant Scott Hahn For The Borough Manag... 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Page 9 of 14 John Millan      12/14/2022  Re: Borough of Kodiak Island, Borough Manager vacancy  Ms. Christiansen,  I am writing to express my interest in the Kodiak Island Borough Manager vacancy. My experience  and education align well with the qualifications you are seeking, specifically as it relates to being  a well‐rounded, confident, encouraging, and inclusive professional leader who is accountable to  himself, his coworkers, and to the public.    I started and spent the first 13‐years of my public sector career working in the field for a water  and sewer district in western‐Washington. Hired in 2001 to mow lawns, I worked my way through  different crew‐level job functions, through undergrad and graduate school, until my departure  and entrance into local government management in 2014.   My current role has transitioned me from a tactician who was once focused on technical aspects  required of a field employee, to a generalist who is expected to understand a broad range of local  government functions and their impacts, including political nuances often considered during a  decision‐making process. Under my leadership (and with invaluable input from City staff and their  Division Managers) I successfully spearheaded the following:   Building relationships with downtown association members and stakeholders: provided a  forum to hear their concerns, ideas, and recommendations to improve cleanliness of the  downtown core.   Economic development partnerships: mended broken trust and reaffirmed  collaborative/transparent ideals with the existing food processor stakeholder group.   Opportunity: effectively removed barriers for staff and questioned assumptions from hiring  managers to show how building staff up is value‐added to the organization.   My foundation is an accumulated result of my education and very broad work experience. With  more than 20 years’ experience in the public sector and a full 20‐year military career, I am very  passionate with my work and the community in which my family and I live. It would be a great  honor to join and become part of Kodiak Island’s community and be part of reaching and achieving  goals together. I am hopeful for an opportunity to further discuss how my experience and  background can meet the Borough’s and community’s needs. Thank you for the consideration.   Very respectfully,  John Millan  AGENDA ITEM #3.B. 12:15 p.m., Zoom Interview Of Applicant John Millan For The Borough Mana... Page 10 of 14   John Millan          VALUE PROPOSITION    Highly motivated professional with extensive public‐sector and military leadership experience and  a successful record of accomplishment in building and leading high‐performance organizations;  mature self‐motivated leader skilled in mentoring and developing subordinates; possessing  superior verbal and written communication skills with a history of exercising sound judgment and  encouraging and creating a diverse work‐environment.    OBJECTIVE    To support the citizens, the Borough Assembly, and staff who work and live on Kodiak Island by  contributing to and/or building a cohesive, goal oriented and fiscally responsible team using high  levels of communication, inclusive and thought‐provoking planning, and strategic, pro‐active  leadership.     EDUCATION   Master of Public Administration, Seattle University, 2014    Bachelor of Arts, Public Administration & Organizational Leadership, The Evergreen State  College, 2012   U.S. Army Advanced Non‐Commissioned Officers Leadership Course, Public Affairs  Management, Distinguished Honor Graduate, 2009   Defense Information School of Public Affairs, 2007    RELAVANT WORK EXPERIENCE  City of Pasco, (Pasco, WA) 2016 – present  Deputy Director of Public Works  Senior manager with overall management oversight for the City’s 70+‐person Public Works,  Operations’ Division for a community with a population of approx. 80k; responsible for  prioritizing, planning, and performance of five subordinate Division Managers, 65 bargaining  members, and six administrative support staff.   Provide strategic planning and oversight for O/M activities, including development of an  $80M annual operating budget.    Oversee fleet/equipment maintenance and acquisition for all City departments and their  collective 430 vehicles/pieces of equipment; establish shop rates, lifecycles, rental rates,  and maintenance and replacement budgeting. $20M combined maintenance and  replacement biennium operating budget.    Establish division goals and priorities; provide oversight for O/M activities, manage capital  projects, develop rates and budgeting for six utilities, an economic development fund,  and the general fund.  City of Pasco, 2015 – 2016  Public Works Division Manager  Under the general supervision from the Superintendent of Public Works, responsibilities included  oversight and management of maintenance and operations for the City’s irrigation utility,  industrial wastewater facility, farm operation, and fleet maintenance and acquisition divisions;  AGENDA ITEM #3.B. 12:15 p.m., Zoom Interview Of Applicant John Millan For The Borough Mana... Page 11 of 14 plan, develop, and manage annual CIP and associated costs; develop and manage operation’s  total budget of approx. $12M.     City of Sunnyside, (Sunnyside, WA) 2014‐2015  Superintendent of Public Works ‐ $66k annually  The Superintendent of Public Works directs the day‐to‐day workload and assignments; planned  projects; directed four subordinate managers and; met regularly with citizens and other key  stakeholders in the city. Planned & managed the functions of the maintenance operations division  of Public Works through appropriate delegation, managerial support, and work supervision;  maintenance operations Division includes parks, streets, water, sewer and storm drainage.  Established priorities of work for subordinate managers; created and implemented standard  operating procedures for the Streets and Collections divisions; identified cost‐saving methods for  routine maintenance for the Water division; instituted and control measures for City owned shop  parts and supplies. Developed and recommended the Department’s $3.5M annual operating  budget for 2015.    Soos Creek Water & Sewer District, (Renton, WA) 2001‐2014               Water/Wastewater Technician III ‐ $56k annually  The District provides municipal water and sewer services to an area of approximately 35 square  miles and a population of over 100,000 residents. Throughout my tenure, I served as a  crewmember supporting maintenance operations for the District.      US Army/Washington Army National Guard, 1993‐2013   Retired E7/Sergeant First Class                Platoon Sergeant (Planner/Project Manager) (2005‐2013)  Senior NCO responsible for direction of daily operations of the 122nd Public Affairs Operations  Center.  As part of the Command Leadership Team, led the coordination, planning and supervision  of unit missions, projects and special assignments; successfully supervised, mentored and  developed 15‐25 soldiers, including managing task assignments, providing career guidance and  coordinating with external agencies and units to assist and augment their operations. Prepared  evaluations, created standard protocols, and facilitated a project team culture of far superior  service to the US Army.     Operation Iraqi Freedom, (Awarded Bronze Star)    Operations Sergeant, 2004‐2005  Volunteered to deploy to Iraq in support of Operation Iraqi Freedom: assigned to the 1st Cavalry  Division; public affairs management in theater of operations.  Provided public information,  command information, and community relations activities directed toward both the external and  internal sources with interest in the Department of Defense; safeguarded sensitive and classified  information. Received multiple awards and recognitions including the Bronze Star Medal and a  promotion by then Division Commander and past Vice Chief of Staff of the U.S. Army. Also  awarded the Combat Action Badge for engagement in combat operations.    LEADERSHIP SYLE AND TECHNICAL SKILLS   Strong skills in strategic and financial planning, with demonstrated,  tangible, and proven success.  AGENDA ITEM #3.B. 12:15 p.m., Zoom Interview Of Applicant John Millan For The Borough Mana... Page 12 of 14  Excellent interpersonal and communication skills; able to connect with  and relate to a wide variety of individuals and stakeholders.   Promoter of diverse work‐environments to create a nexus between the  community and organization.   A highly collaborative leader with a communicative, team‐oriented  management style who is capable of mentoring and coaching staff.   An ethical and professional manager able to inspire the confidence of  elected officials, co‐workers, local stakeholders, and the general public.   Accessible and approachable to all within and outside the organization.   An innovative and strategic leader able to anticipate challenges, consider  new approaches and to lead and develop improvement strategies.   Able to build and maintain strong partnership and relationships with a  wide variety of diverse stakeholders.    A good listener with a high level of interpersonal awareness.   Knowledgeable of best practices in municipal government and able to  translate theory into practice to benefit the organization and community.   A strong and fair leader who can establish expectations and hold  individuals accountable to meet those expectations.   AGENDA ITEM #3.B. 12:15 p.m., Zoom Interview Of Applicant John Millan For The Borough Mana... Page 13 of 14 PROFESSIONAL REFERENCES                AGENDA ITEM #3.B. 12:15 p.m., Zoom Interview Of Applicant John Millan For The Borough Mana... Page 14 of 14 Page 1 of 1 Kodiak Island Borough Assembly Special Meeting Guidelines Tuesday, January 31, 2023, 11:30 a.m. Assembly Chambers 1. ROLL CALL KIBC 2.25.070… the chair shall cause the record to reflect the absence of the member, the reason for the absence, and whether the absence is excused by the assembly Recommended motion: Move to excuse Assembly member Arndt who is out on personal leave. VOICE VOTE ON MOTION. 2. CITIZENS COMMENTS (Limited to Three Minutes per Speaker) Read the phone numbers: Local is 907-486-3231; Toll Free is 1-855-492- 9202. Please ask speakers to: 1. Sign in and state their name for the record 2. Turn on the microphone before speaking 3. Address all remarks to the assembly as a body and not to any member thereof. If calling in – turn off any listening devices to prevent feedback 4. If calling in – turn off any listening devices to prevent feedback 3. CONSIDERATION OF MATTER(S) IN THE CALL FOR THE SPECIAL MEETING A. 11:30 a.m., Zoom Interview Of Applicant Scott Hahn For The Borough Manager Position B. 12:15 p.m., Zoom Interview Of Applicant John Millan For The Borough Manager Position 4. ADJOURNMENT Recommended motion: Move to adjourn the meeting. VOICE VOTE ON MOTION. KIBC 2.30.030 A…. Meetings shall adjourn at 10:30 p.m. unless the time is extended by a majority of the votes to which the assembly is entitled. No meeting shall be extended beyond 11 p.m., unless extended by a two-thirds vote of the assembly, except the meeting shall be extended to set the time and place for resumption of the meeting. KODIAK ISLAND BOROUGH ASSEMBLY ROLL CALL SHEET Regular Special V Convened: `. �J10'ff'-1 Recessed: Reconvened: Date: C 1 13L I Adjourned: ��'' `� 1 CO • Motions required for 2/3 vote to carry. 7 present requires 5; 6 present requires 4; 5 present requires 4; 4 present requires 3 Reconsideration on the same day, suspension of rules, limit of extend debate, previous question • Majority vote is majority of the membership (quorum). Point of Order and Recess. BY: BY: BY: BY: BY: SECOND: SECOND�s SECOND: SECOND: SECOND: Vv - oj (J Cry( V �v V YES NO YES NO Mr. Arndt V W-4=dt Mr. Arndt MF. Aicmdt mi. Al I Idt Mr. Delgado Mr. Delgado Mr. Delgado Mr. Delgado Mr. Delgado Mr. Griffin Mr. Griffin Mr. Griffin Mr. Griffin Mr. Griffin Mr. LeDoux Mr. LeDoux Mr. LeDoux Mr. LeDoux Mr. LeDoux Mr. Smiley ✓ Mr. Smiley Mr. Smiley Mr. Smiley Mr. Smiley Mr. Smith Mr. Smith Mr. Smith Mr. Smith Mr. Smith Mr. Turner Mr. Turner Mr. Turner Mr. Turner Mr. Turner -WOULD ANYONE LIKE TO CHANGE THEIR VOTE? WOULD ANYONE LIKE TO CHANGE THEIR VOTE? TOTAL: TOTAL: TOTAL: TOTAL: TOTAL: The mayor may not vote except in the case where only six members of the assembly are present and there is a three/three tie vote of the assembly. Mayor Williams Mayor Williams Mayor Williams Mayor Williams Mayor Williams • Motions required for 2/3 vote to carry. 7 present requires 5; 6 present requires 4; 5 present requires 4; 4 present requires 3 Reconsideration on the same day, suspension of rules, limit of extend debate, previous question • Majority vote is majority of the membership (quorum). Point of Order and Recess. KODIAK ISLAND BOROUGH Meeting Type: S t Alf6'110Date: Please PRINT your name legibly Please PRINT your name le ibl View our website: www.kodiakak.us Visit our Facebook page: www.facebook.com/KodiakIslandBorough Follow us on Twitter: @KodiakBorough Kodiak Island Borough Assembly Newsletter Vol. FY2023, No. 24 February 1, 2023 At Its Special Meeting Of January 31, 2023, The Kodiak Island Borough Assembly Took The Following Actions. The Next Special Meeting Of The Borough Assembly Is Scheduled On Wednesday, February 1, 2023, At 12:15 p.m. In The Borough Assembly Chambers. CONDUCTED Zoom Interviews With Applicants Scott Hahn And John Millan For The Borough Manager Position. View our website: www.kodiakak.us Visit our Facebook page: www.facebook.com/KodiakIslandBorough Follow us on Twitter: @KodiakBorough Kodiak Island Borough Assembly Newsletter Vol. FY2023, No. 24 February 1, 2023 At Its Special Meeting Of January 31, 2023, The Kodiak Island Borough Assembly Took The Following Actions. The Next Special Meeting Of The Borough Assembly Is Scheduled On Wednesday, February 1, 2023, At 12:15 p.m. In The Borough Assembly Chambers. CONDUCTED Zoom Interviews With Applicants Scott Hahn And John Millan For The Borough Manager Position.