2023-01-12 Special MeetingKodiak Island Borough
Assembly Special Meeting Agenda
Thursday, January 12, 2023, Immediately Following The Work Session
Assembly Chambers
This meeting was called by the Mayor and Assembly.
Page
1. ROLL CALL
2. CITIZENS COMMENTS (Limited to Three Minutes per Speaker)
Please call 1(907) 486-3231 or toll free 1(855) 492-9201
3. CONSIDERATION OF MATTER(S) IN THE CALL FOR THE SPECIAL
MEETING
A.
EXECUTIVE SESSION - Discussion Of Interview Questions For
Borough Manager Candidates
Agenda Item Report - Pdf
2
4. ADJOURNMENT
___________________________________________________________________________
This meeting is open to the public and will be broadcast on the Borough's YouTube Channel. Meeting packets are available
online. Please subscribe to get meeting notifications when meeting packets are published. For public comments, please call
(907) 486-3231 or (855) 492-9202.
Page 1 of 2
KODIAK ISLAND BOROUGH
STAFF REPORT
JANUARY 12, 2023
ASSEMBLY SPECIAL MEETING
Kodiak Island Borough
SUBJECT: EXECUTIVE SESSION - Discussion Of Interview Questions For Borough
Manager Candidates
ORIGINATOR: Nova M. Javier, MMC, Borough Clerk
RECOMMENDATION:
Move to convene into executive session under the authority of KIBC. 2.30.030 (F)(1)(g) to
discuss questions to be used during interviews of candidates for the position of Borough
Manager, a matter relating to personnel hiring which must remain confidential in order to protect
the competitiveness of the hiring process.
Move to invite the Mayor and Assembly into Executive Session.
DISCUSSION:
Determination of the questions to ask in the interview of candidates is a personnel matter. The
Assembly intends to discuss interview questions to be used in interviews of candidates for the
position of Borough Manager. The process contemplated includes not providing advance
notice to candidates of the questions to be asked, and open discussion of the questions would
defeat that objective. The Assembly desires to have candid answers rather than prepared
answers in order to better evaluate the ability of the candidates to think on their feet and respond
to issues. The questions selected will be asked and answered in open session.
ALTERNATIVES:
If the Assembly conducts the discussion in an open session, then the candidates should each
be provided the questions in advance so that all candidates are given equal opportunity to
prepare answers. However, this would impair the Assembly objective of receiving answers
which were not prepared in advance.
FISCAL IMPACT:
None.
OTHER INFORMATION:
KIB Code Title 2 Administration and Personnel Chapter 2.30 Rules of the Assembly
F. Executive Sessions. The assembly may meet in executive session, at the call of the mayor,
deputy presiding officer, or any four members of the assembly, only during a regular or special
meeting, to privately discuss matters of confidential concern to the well-being of the borough
government. g. Matters pertaining to personnel.
AGENDA ITEM #3.A.
EXECUTIVE SESSION - Discussion Of Interview Questions For Borough Manage...
Page 2 of 2
Kodiak Island Borough
OFFICE of the MANAGER
710 Mill Bav Read
Kodiak, Alaska 99615
Phone (907; 486-0301 Fax (907) 486.9390
TO: Kodiak Island Borough Assembly, Mayor Williams
FROM: David Conrad, Interim Borough Manager
RE: Managers Report, January 12, 2023
Joint Use Agreement Meeting - The KIB staff has learned that the two vendors contacted
partner in pool construction. One as the designer and one as the builder. An additional consultant
will be pursued for assurance of multiple prices for consultation. The cost is anticipated to be in
the $10,000 to $15,000 range.
Manager's Department
Manager Recruitment - Special Meeting scheduled for tonight to discuss the interview
questions. Interviews are being scheduled by staff.
LATCF Funds - U.S. Department of the Treasury Local Assistance and Tribal Consistency
Fund - The staff was notified of an error on the initial application. This has been corrected and
the KIB notified that the application has been accepted. The eligible amount is $4,787,173.04.
Staff anticipates half of the funds to be deposited within a week.
KIB Facility - Lease discussions have begun with the City of Kodiak specific to the 710 Mill
Bay Road Facility. Awaiting contact from the city staff for a follow up meeting.
717 Eagan Way Lease - Three meetings have been held in the last week. A final draft has been
completed for review of the proposer. The KIB attorney is reviewing the final draft. Staff
anticipates requesting assembly review next week.
Larsen Bay School - The Manager's staff is planning to travel to Larsen Bay to inspect and
provide a repair list for items that were identified and not repaired prior to the signatures being
finalized on the facility transfer to the Larsen Bay Tribal Council.
Enaineerinz and Facilities --
The Landfill will be closed January 16 to the public for Martin Luther King Day.
Vehicle Procurement Proposal - Small vehicle RFP has been advertised and vendors have been
alerted to the advertisements. The proposals are due January 30, 2023.
Pick-up truck RFP will be generated and advertised next week. Anchorage auto dealers will be
contacted regarding this advertisement and bid opportunity.
Auto Repairs - The Auto Maintenance and Repair Contract has been signed. Final vendor
paperwork is being completed.
KFRC Carpet Replacement — A meeting was held with GSA today to confirm the procedures
for billing. Final billing and acceptance of the job has been completed. Staff will generate a letter
to NOAA and GSA encouraging the carpet replacement in the library at KFRC as this is a part of
the recent lease agreement.
KFRC Fume Hood Upgrade This project is functionally completed. Balancer and Control
Contractor will be on site January 30, 31, 2023 for final calibration and adjustment of the
Variable Frequency Drive.
Leachate Treatment Plant — Contractor has reevaluated winter construction period. Anticipate
mid to late March prior to the beginning of the assembly of the building package. Awaiting final
structural calculations for submission and review prior to permit being issued.
Bayside Classroom Addition — Awaiting preliminary estimate for the installation of the
commercial sprinkler in the existing classroom and proposed addition has been requested. This
evaluation will be used to update the estimated cost for the design that will be chosen for
recommendation by the Fire Service Area #1 Board.
Fire Protect Area #1 Pick Up — The existing red EiF pick-up has been serviced and 4WD is
being tested and confirmed. Red truck will be loaned to Bayside for the Chief Officer response
vehicle due to the poor mechanical condition of the existing white response vehicle.
OSHA Voluntary Compliance Visit — Awaiting information regarding a planned site visit by
OSHA Voluntary Compliance the week of January 23'`j.
Finance Department/ IT -
FY2024 Budget Preparation — Packets have been forwarded to the Service Area Boards and
Staff for the preparation of the upcoming budget discussions. Boards are scheduling upcoming
required meetings.
PATS Software — Property Assessment and Taxation Software - RFP is being advertised
with a bid date of February 28, 2023.
The Popular Report has been submitted to the GFOA. Copies will be distributed upon receipt.
The department is short staffed due to illness and vacation. Dora will be out for medical for three
weeks beginning January 9, 2023.
Annual Financial Statement has been prepared and is out to the printer. Copies will be distributed
upon receipt.
Staff has been informed that additional Opioid Settlement Funds have been identified and will
require approval in April 2023.
Assessing Department -
Property Valuation - Property review and inspection for valuation will be completed next week
in the city.
List of Pending Items for Discussion
• City of Kodiak - E911 System and compensation
t Borough Building Remodel or Upgrades
n Joint support and participation in the development of the CIP List (Federal
emphasis)
Disposition of Closed School Facilities - Allowable Scope for Current Staff
Continued update of the Personnel Manual
ARPA Funding Reporting is continuing.
Grant Application and Local Match Funding -- Approval for application prior to expending staff
time.
Leases - City of Kodiak Borough Building Lease, Teen Court, Red Cross, Fairgrounds, KISA,
Chiniak Library, Long Term Care
Major Maintenance Funding for Facilities
Disposition of Mental Health Buildings - Bid received
Solid Waste Collection Contract Modifications
Service Area Contracts
Annual Contracts
Additional Methods to Reward Employees in Personnel Manual
Vehicle Replacement
Funding opportunities for road repairs and improvements.
Dave Conrad
From: Johnson, Curtis A (MVA) <curtis.johnsan@alaska.gov>
Sent: Tuesday, December 13, 2022 2.24 PM
To: Dave Conrad
Cc: Patricia Valerio
Subject: RE: Kodiak Tsunami Operations Workshop
Attachments: Draft Agenda - K TOW.docx; TOW ITR Form (W 2 Omitted).pdf
Hi David,
Thanks for reaching out to me and I really appreciate your offer to help get invitations pushed out to the smaller
communities. My name is Curtis Johnson and I work with the Alaska Division of Homeland Security & Emergency
Management as the Geohazards Mitigation Coordinator. We are inviting communities from around Kodiak Island and a
few from the Kenai Peninsula to participate in the 2023 Kodiak Tsunami Operations Workshop (KTOW) that we are
hosting in Kodiak next March. You'll find an attached Invitational Travel Request (ITR) that will need to be completed by
community representatives, an attached draft agenda, and more workshop information below. Please share this email
with community leadership, we encourage communities to send one rep from the tribe and one from the city.
Workshop Overview:
Purpose: To bring community leaders/emergency managers in the Kodiak and Kenai Peninsula area together, to discuss
disaster planning and response to the tsunami threat in the region. This workshop will focus on community resilience,
incident response, emergency management, and more. I attached a DRAFT agenda copy for you and community
stakeholders to get an idea of the topics that will be covered. We encourage you to determine 2 representatives, 1 from
the city and 1 from the tribe who deal directly with emergency response, management, and recovery to join us next
March.
Dates: March 28`h — 301h, 2023
Location: Kodiak Island, AK
Details: The State Homeland Security Program (SHSP) will cover the costs (airfare, lodging, and per diem) for two
representatives per community to attend. Please identify who your two representatives will be and have them fill out
the attached Invitational Travel Request (ITR) forms. Return the ITR forms to us no later than January 27, 2023 to
ensure that our Admin team can accommodate for all traveling and lodging arrangements in a timely manner.
ITR Instructions:
1) Code of Conduct Form: Print, Sign, and Date.
2) Traveler Info: Personal Information section — please provide legal Name, Position, Representing, Home and Physical
Addresses, Phone numbers, and Email.
3) Travel & Accommodations: provide all Dates, Times, and Destinations info, check Airfare, Hotel if needed, and choose
Yes for an 80/20 split Per Diem advance or No for 100% Per Diem after the workshop.
4) Please provide the traveler's DOB if flying.
5) Attendee Signature
Please feel free to email or call me directly if you have any questions about the workshop, and or the travel requirement
forms.
Respectfully,
Curtis A Johnson
Emergency Management Specialist 11
Kodiak Tsunami Operations Workshop
March 28-30,2023 1 Kodiak Island, Alaska i Building TBD
Registration & Check-in
Welcome: XXXXXXXXXXXXXXX(AK DHS&EM)
Introductions: Attendees — Name, Community, Experience with Emergency Management/Incident Command System, Takeaways
Administrative Notes, Housekeeping, and Rules
Tsunami Threat to Coastal Alaska
Presented by: Dr. Barrett Salisbury — Neotectonic Geologist, Alaska Division of Geological & Geophysical Surveys
NETWORKING BREAK
Modeling and Mapping tsunami Inundation
Presented by: Dr. Elena Suleimani —Tsunami Modeler, UAF Geophysical Institute (Alaska Earthquake Center)
Tsunami Ready Program Overview
Presented by: Aviva Braun — Warning Coordination Meteorologist, National Weather Service
LUNCH (not provided)
Tsunami Warning Dissemination
Presented by: Dave Snider—Tsunami Warning Coordinator, National Tsunami Warning Center
Desiree Chambers — Operations Specialist, AK DHS&EM
NETWORKING BREAK
Group Activity Exercise #1: Local Reception & Recognition of Warning
Facilitated by: Desiree Chambers — Operations Specialist, AK DHS&EM
Mike Drummond — Exercise Specialist, AK DHS&EM
Warning Siren Operations & Maintenance
Presented by: Scott Nelsen — Operations Specialist / Emergency Alert System (EAS) Coordinator,
f
t
I
Kodiak Tsunami Operations Workshop
March 28-30, 2023 i Kodiak Island, Alaska I Building TBD
National Weather Service: Weather Forecast Office/Alaska Region HQ Operations
Presented by: Aviva Braun – Warning Coordination Meteorologist, National Weather Service
Maritime Guidance for Boaters and Harbor Masters
Presented by: Dmitry Nicolsky – Research Associate Professor, UAF Geophysical Institute (Alaska Earthquake Center)
- — NETWORKING BREAK
U.S. Coast Guard: Support to Tsunami Response
Presented by: LCDR Matt Richards – US Coast Guard Sector Anchorage, Chief of Emergency Management Force Readiness
Alaska Department of Environmental Conservation: Spill Prevention and Response Considerations for Tsunamis
Presented by: Meg Kohler– Disaster Coordinator & Tribal Liaison, ADEC
Kathy Shea – Interagency Liaison, ADEC
Kimberly Stryker– Food Safety and Sanitation, ADEC
LUNCH (not provided)
Mass Care: Sheltering and Evacuation Considerations
Presented by: Desiree Chambers – Operations Specialist, AK DHS&EM
Bryan Cassella – Regional Disaster Officer, American Red Cross of Alaska
NETWORKING BREAK
Community Emergency Response Teams (CERTs): Disaster Response Volunteer Training for the Whole Comm
j Presented by: Michelle Torres –Alaska CERT Administrator/ Outreach Branch Chief, AK DHS&EM
Group Activity Exercise #2: After the Waves Hit
Facilitated by: Desiree Chambers – Operations Specialist, AK DHS&EM
Mike Drummond -- Exercise Specialist, AK DHS&EM
Kodiak Tsunami Operations Workshop
March 28-30, 2023 1 Kodiak Island, Alaska 1 Building TBD
individual and Family Preparedness for Earthquakes and Tsunamis
Presented by: Michelle Torres —Outreach Branch Chief, AK DHS&EM
Jeremy Zidek — Outreach Coordinator, AK DHS&EM
Overview of DHSEM Disaster Plans
i + . Presented by: John Andrews—Small Community Emergency Response Plan (SCERP) Coordinator, AK DHS&EM
_ . Erin Leaders— Hazard Mitigation Planner, AK DHS&EM
NETWORKING BREAK
- Grants for Tsunami Mitigation
Presented by: Rai Simpliciano — Building Resilient Infrastructure and Communities (BRIO) Program Manager, AK DHS&EM
Curtis Johnson, Geohazard Mitigation Coordinator, AK DHS&EM
Staying Engaged: Alaska Emergency Management Association (AKEMA) & Alaska Partnership for Infrastructure Protection (APIP)
Presented by, Amanda Loath — Emergency Manager, Municipality of Anchorage
Bob Carmichael — APIP Coordinator, AK DHS&EM
Workshop Wrap -Up
Round Table Discussion
Parking Lot
Evaluations
Workshop POC: Curtis Johnson — Geohazards Mitigation Coordinator @ DHS&EM
curtis.iohnson@alaska.gov — desk: 907-428-7046
INVITATIONAL TRAVEL REQUEST FORMS
Alaska Division of Homeland Security and Emergency Management (DHS&EM)
The Invitational Travel Request (ITR) forms include two forms:
■ Code of Conduct
■ Traveler Information
The traveler must fill out all three ITR forms completely and return to DHS&EM in order to initiate travel.
Instructions and guidelines on how to fill out each form are below. Please return your ITR forms by either fax or
email:
Fax: (907) 428-7009 Email: mvaresilience@alaska.gov
Attn: Resilience Team Subject: "KTOW — COMMUNITY
NAME"
CODE OF CONDUCT
Please read all the way through. It is very important that you fully understand our Code of Conduct policies.
When you are done reading, please print, sign and date at the bottom.
TRAVELER INFORMATION
Please fill out ALL blanks on the Traveler Information form. All personal information that is collected on this
form is important to book your travel. In particular:
■ Email: If you do not have your own email account that you use regularly, please identify an email address
that you can use for the purposes of communicating with our administrative staff regarding your travel
arrangements. All correspondence from our administrative staff, including preliminary and final itinerary,
will come to you via email.
■ Date, Time & Destinations: Please indicate specific flights/ferries (day, time, flight/ferry number) that
you'd like in this section of the form. Effective January 1, 2019 the mileage rate for reimbursement of
Personal Vehicle travel is $0.58 per mile.
■ Hotel Needed: Please indicate whether or not you would like lodging provided by the State. If you do,
come prepared to provide a personal credit card upon check-in as most hotels require this to cover
incidentals.
■ Rental Cars: Rental Cars are NOT approved for this event. If you book a rental vehicle, it will be at your
own expense.
■ Per Diem: The per diem rate is $60.00 p/day (while at event) and $45.00 p/day on the first and last days of
travel within the State of Alaska. The per diem rate is prorated according to the time you arrive on the first
day and the time you leave on the last day.
INVITATIONAL TRAVEL REQUEST FORMS
Alaska Division of Homeland Security and Emergency Management (DHS&EM)
■ If you request a per diem advance: you will receive your advance check for 80% of the total per
diem amount when you check in at the event. The other 20% of your per diem will be mailed to you
at the address that you indicate on your Substitute W9 following the completion of your travel.
■ If you do not request a per diem advance: you will receive a check for 100% of your per diem in the
mail at the address that you indicate on your W9 following the completion of your travel.
■ Date of Birth & Gender: The U.S. Transportation Security Administration requires all travelers on
commercial airlines to provide their legal name, date of birth (DOB), and gender. In order to make a
reservation in advance or online, this information must be supplied at the time of booking. If the traveler
needs airfare or ferry reservations and does not wish to supply their DOB on the form, please contact us at
907-428-7000 to provide the required information. If the traveler does not wish to supply the information at
all, the traveler will be responsible for making their own reservations and seeking reimbursement.
Reimbursement will only be authorized for the amount the State would have paid or actual cost traveler
incurred, whichever is less.
■ Justification of Deviation for Approved Travel: The State of Alaska requires all travel be completed
in the most cost-effective manner possible. If you are deviating from the state approved travel dates or the
most direct route to or from your destination, you must fill out the justification of deviation portion of the
traveler information form. A Deviation form will be filled out and sent to you for signature. If approved, you
will be responsible for making your own travel reservations and submit for reimbursement once travel is
complete. If you are deviating you are not eligible for a per diem advance. Flights that are not purchased by
DHS&EM are not reimbursable unless permission has been received from DHS&EM in advance.
■ Attendee Signature: We cannot proceed to book your travel until you have signed this portion of the form -
POST -TRAVEL FOLLOW UP
Most of you will not have any post -travel follow up to do. If you have been approved for per diem, you will be
reimbursed appropriately and do not need to submit individual meal receipts as this is a prorated amount,
However, if you do incur any other costs that are eligible for reimbursement, you will have 5 working days to
complete and return your travel forms with receipts.
if you have any questions regarding travel arrangements, please contact a DHS&EM Travel Coordinator at 907
428-7000
INVITATIONAL TRAVEL REQUEST FORMS
Alaska Division of Homeland Security and Emergency Management (DHS&EM)
This code of conduct addresses individuals traveling on Invitational Travel Orders for the Division of Homeland
Security and Emergency Management (DHS&EM). As a representative of the State and your local jurisdiction:
1. You are committing to actively participate in all portions of the event, barring emergencies and/or
unforeseen circumstances such as weather delays. Your per diem payment is based on daily attendance
at the event.
2. You are expected to observe the highest standards of ethical conduct consistent with the values of
integrity, impartiality, and discretion. You should strive to avoid even the appearance of impropriety in
your conduct.
3. You are expected to act with integrity in all your activities avoiding any behavior that would reflect
adversely on yourself, your jurisdiction, or the State of Alaska. Integrity encompasses honesty, decency,
and honor.
4. You should exercise the utmost discretion in your actions and show tact and reserve in your
pronouncements.
5. You should treat your peers in a courteous and professional manner with respect and without
harassment, or physical or verbal abuse.
6. You should never make private use of, nor disclose without authorization any confidential information
you obtain while in travel status.
Failure to observe this Code of Conduct could result in immediate actions, up to and including termination of
current travel status, recoupment of any expenses incurred by the State (to include advanced per diem for
failure to attend), denial of travel reimbursements, letters to your local jurisdiction, and revocation of future
travel through DHS&EM.
Please sign and send back with your completed Travel Request Forms.
Certification Statement: By signing below I acknowledge that I have read and understand the information
included. Failure to sign will result in the denial of travel.
Printed Name
Signature
Date
INVITATIONAL TRAVEL REQUEST FORMS
Alaska Division of Homeland Security and Emergency Management (DHS&EM)
Workshop/Course/Meeting/Event: Kodiak -Tsunami Operations Workshop (KTOW)
Dates & Times of Event: March 28th - 30th, 2023 (8am — Spm each day)
Location: Kodiak, AK (TBD)
PERSONAL INFORMATION
Attendee Legal Name (as it appears on official ID):
Position: Representing:
Home Mailing Address: City, State, Zip:
Home Physical Address: City, State, Zip:
Cell Phone: Business Phone: Home Phone:
Fax Number: Email:
(Gender: on ID Current State of Alaska employee? ❑ Yes ❑ No
TRAVEL & ACCOMODATIONS
Date, Time, & Destinations:
Form of Travel: (Please Check One) ❑Airfare ❑Ferry ❑Personal Vehicle ❑City/Borough Vehicle
Hotel Needed? ❑Y ❑N Rental Car? ❑Y ®N Per Diem Advance (80%)? ❑Y ❑N
If Airfare or Ferry reservations are needed, please supply your Date of Birth:
Justification for Deviation of Approved Travel
Please indicate any reasons for a deviation in lowest cost travel (e.g. extended travel dates):
ADA Requirements/Special Needs/Comments (e.g. electric wheelchair accessibility):
Attendee Signature:
DHS&EM Approval:
Approval Date:
To: The Honorable Aimee Williams
The Honorable Pat Branson
The Kodiak Island Borough Assembly
The Kodiak City Council
Dave Conrad, Acting Borough Manager
Meagan Christiansen, Borough Special Projects Director
Mike Tvenge, City Manager
Josie Bahnke, Asst. City Manager
Nova Javier, Borough Clerk
Michelle Shuravloff-Nelson, City Clerk
From: Sebastian O'Kelly
Re: Federal Issues - Jan 18 Working Group Meeting
Date: January 12, 2023
Here are some thoughts and recommendations on Federal issues in advance of your working
group meeting. Some of this information is contained in our 41' quarter report but I have
elaborated in other areas. I will be happy to answer any follow up questions at the meeting or
afterwards.
St. Herman Harbor Project
MARAD's Port Infrastructure Development Program has just come out with its FY 2023 grant
application notice. The approach the City is taking to apply again is the right action. There is
$662 million available this round thanks to supplemental funds from the Bipartisan Infrastructure
Law (BIL) combined with regular appropriations. This is more than 2X PIDP's usual funding.
In additional to regular program criteria on economic benefit, the Biden Administration places a
high emphasis on benefit to indigenous and underserved populations as well as climate change
benefits as ranking factors in PIDP. I encourage reaching out to Kodiak area tribes along with
native village corporations to see if they will submit letters of support in the application.
Estimate of energy -savings and emissions -reductions will also be important.
The AK Congressional Delegation wrote the DOT Secretary a letter of support for the last
application. We should make the same request for this application once submitted.
The price tag on this project is too high for Congressionally Directed Spending (CDS). PIDP (or
RAISE grants) will be the best approach even it takes several tries, Both programs will be well -
funded through FY 2026 thanks to the BIL.
Schools
I understand strengthening local schools is of interest to the Borough. School construction
projects can be funded with COVID- 19 relief funding with some limitations but otherwise there
is no dedicated Federal source of school construction funding. Federal education spending
through the Dept of Education is population -based or seeks improvements in education outcomes
through programs targeted at specific populations. There have been CDS education program
projects in the FY 2022 and 2023 appropriations bills (see next section).
Federal Projects Areas For Congressionally Directed Spending
To guide the Borough and City on its Federal project CDS requests for FY 2024, here are the
types of projects and average range of amounts that have received CDS funding in FY 2022 &
2023. The Senate will pursue CDS projects in FY 2024. The House will as well but there may
be some changes to their procedures and eligibility.
Senator Murkowski will submit requests. I believe Rep. Peltola will as well but she has not set
up a process yet for doing so. Senator Sullivan did not submit CDS requests in FY 2022 & 2023
but will support AK grant applications as well as policy initiatives that benefit AK communities.
We help prepare requests as well as complete the required online paperwork. Timeframe for
submissions is estimated to be late Feb to mid-March. Senator Murkowski prefers that requests
to be ranked in order of priority. But it's acceptable not to rank them if ranking proves too
difficult.
For FY 2024 CDS requests, I recommend keeping requests to three to five per entity. It's fine
for the Cityl Borough to make joint requests and for the Borough to make requests jointly with its
other local governments. Lastly, for the first two years of the return to CDS spending, the
Appropriations Committees have not funded the same project two years in a row or provided
funding to the same entity in the same account two years in a row.
• Surface Transportation (typically roads but also mass transit, airports) -- S 1 million to
$5 million.
• Hospital/Health Clinic Equipment & Constructions -- $500,000 to $ l0 million
through HHS's Health Resources & Services Administration. Could be a source for the
hospital boiler replacement.
• Education -- $200,000 to $2 million. After & summer school programs, STEM, cultural
education, learning disabilities, music & arts, technology and equipment purchases.
• Sewer & Water -- $1 million to $5 million. The EPA STAG account provided $3.25 M
in FY 2022 for the City's wastewater lift station. This account could also fund
drinking/wastewater projects from the Borough's other local governments.
• Community Facilities (including low income housing and childcare) -- $1 million to
$10 million. For rural communities much of this funding comes through USDA,
including the S7 million for Kodiak's fire house in FY 2022, although HUD is an option
too.
• Harbor Breakwater/Dredging for example, building a new harbor at Near Island to
homeport an icebreaker. It would require a WRDA authorization and ACOS feasibility
study funding. Partnering with a tribe allows access to the Corps' Tribal Partnership
Program and avoids a WRDA authorization if the project is not too large (<$ 10 million
Federal cost).
• Broadband — $500,000 to $3 million. For FY 2023, there were some CDS projects for
rural broadband "last mile" projects.
• Public Lands -- $200,000 to $2 million through USFS, NPS & USFWS for facilities,
campgrounds, trails, etc.
• Historic Preservation -- $100,000 to $1 million through NPS.
• Energy -- $250,000 to $3 million for public building energy efficiency./renewable energy
installations, electrical utility upgrades, electric vehicle charging stations. Funded
through the Dept of Energy.
• Law Enforcement -- $200,000 to $2 million. Technologies, equipment, vehicles,
violence prevention and rehabilitation initiatives through DOJ's Byrne Program.
• Workforce -- $500,000 to $2 million. Job training initiatives through Dept of Labor.
• Small Business -- $100,000 to $ l million. Small business incubators through SBA.
• Flood Mitigation -- $500,00 to $5 million through FEMA.
• Emergency Operations Centers/Shelters -- $500,000 to $2 million. The Village of
Ouzinkie received $2 million in FY 2023 CDS funding for this purpose.
Coast Guard (and Icebreakers)
Over the last 18 months Congress has appropriated $275 million for infrastructure improvements
(fuel pier and housing) to be ready for the homeporting of 2 Fast Response Cutters (154") and 2
Offshore Patrol Cutters (360'). USCG -Kodiak will be bustling with activity over the next few
years!
For FY 2023, the USCG requested $125 million for the purchase of an existing commercially -
available icebreaker but Congress did not provide funding. The House Appropriations
Committee expressed concern over full and open competition and allowing foreign -built ice
breakers to be eligible. AK's Senators have expressed disappointment but will press for funding
in FY 2024.
In late 2022, the USCG completed an internal study on homeporting the commercially -available
icebreaker in AIaska, with Juneau its preferred option. Kodiak was analyzed but discounted
primarily due to water depth issues, both in Women's Bay and at the base's waterfront. The
analysis indicated for a medium ice breaker 38' is necessary for navigation and 34' along the
pier. Also cited was that the USCG does not own or lease any property in the Kodiak downtown
area that otherwise might suitable for icebreaker berthing.
Separately, progress on the USCG development and construction of new polar icebreakers is
proceeding incrementally. Six new ice breakers are authorized to be built, with the Coast Guard
program of record choosing the first three to be in the heavy class and the last three in the
medium class. The first two heavy ice breakers have been fully funded with construction
contract awarded. Construction has been delayed with the USCG expected to issue a review and
timeline first quarter of this year. Congress declined to fund the down payment for the third
icebreaker in FY 2423. Funding has been provided ($75 million) to ready Seattle as the
homeport for all three heavy icebreakers.
Congress has not funded the three medium class icebreakers (#4, #5 & #C). No contracts have
been awarded to develop their design. Funds will not be provided and contracts awarded until
more progress is made on the heavy icebreakers. No homeporting decisions have been made
either. Seattle does not currently have the space for the medium class vessels and a strong case
can be made for homeporting one or more of the medium class vessels in Alaska. If Kodiak
would like to be a homeport for a one or more of the new medium class icebreakers, it should
work on solutions to the water depth and property./dock issues over the next 3 to 5 years.
Fisheries Disaster — Local Government Fish Tax Reimbursement
In late 2022, Congress enacted fisheries disaster reform legislation. The legislation authorizes
local governments to receive funding for foregone fisheries tax revenue due to a fisheries
disaster. However, the provision is not self-executing. Cities/boroughs will have to provide
revenue estimates to the State and persuade it to include those amounts in its expenditure plan
when it comes time to submit to NOAA. The State develops an expenditure plan after a fisheries
disaster has been declared by the Secretary of Commerce and funded by Congress.
Kodiak Island Borough
Assembly Special Meeting Guidelines
Thursday, January 12, 2023, Immediately Following The Work Session
Assembly Chambers
1. ROLL CALL
KIBC 2.25.070... the chair shall cause the record to reflect the absence
of the member, the reason for the absence, and whether the absence is
excused by the assembly
VOICE VOTE ON MOTION.
2. CITIZENS COMMENTS (Limited to Three Minutes per Speaker)
Read the phone numbers: Local is 907-486-3231; Toll Free is 1-855-492-
9202.
Please ask speakers to:
1. Sign in and state their name for the record
2. Turn on the microphone before speaking
3. Address all remarks to the assembly as a body and not to any
member thereof. If calling in — turn off any listening devices
to prevent feedback
3. CONSIDERATION OF MATTER(S) IN THE CALL FOR THE SPECIAL
MEETING
A. EXECUTIVE SESSION - Discussion Of Interview Questions For
Borough Manager Candidates
Recommended motion: Move to convene into executive session
under the authority of KIBC. 2.30.030 (F)(1)(g) to discuss
questions to be used during interviews of candidates for the
position of Borough Manager, a matter relating to personnel hiring
which must remain confidential in order to protect the
competitiveness of the hiring process.
Staff report — Dave Conrad, Interim Borough Manager
Assembly discussion.
ROLL CALL VOTE ON MOTION
Recommended motion: Move to invite the Mayor and
Assembly into Executive Session.
VOICE VOTE ON MOTION.
After the vote, Mayor Williams recesses the special meeting and
convenes the executive session.
Page 1 of 2
Upon returning from the executive session, Mayor Williams
reconvenes the special meeting and announces
• No action is to be taken as a result of the executive session.
-or-
The Assembly may make a motion if necessary. The
Assembly must state the motion and vote outside of
executive session.
ROLL CALL VOTE ON ANY MOTION THAT MAY HAVE
RESULTED FROM THE EXECUTIVE SESSION.
4. ADJOURNMENT
Recommended motion: Move to adjourn the meeting.
VOICE VOTE ON MOTION.
KIBC 2.30.030 A.... Meetings shall adjourn at 10:30 p.m. unless the time is extended by
a maiority of the votes to which the assembly is entitled. No meeting shall be extended
beyond 11 p.m., unless extended by a two-thirds vote of the assembly, except the
meeting shall be extended to set the time and place for resumption of the meeting.
Page 2 of 2
KODIAK ISLAND BOROUGH ASSEMBLY ROLL CALL SHEET j
Regular Special 1/ Date:
Convened: ' r ' �--
Recessed: t Reconvened: Adjourned:
BY:
SECOND:-
Uv '
BY: SJ
SECOND:
BY:
SECOND:
U
BY: 6P5-
SECOND: 1�?
BY:
SECOND:
YES
NO
"
-YES
NO
YES
NO
YES
NO
YES
NO
Mr. Arndt
Mr. Arndt o,Y
Mr. Arndt
Mr. Arndt
Mr. Arndt
Mr. Delgado
V
Mr. Delgado
Mr. Delgado
Mr. Delgado
Mr. Delgado
Mr. Griffin
Mr. Griffin
Mr. Griffin
Mr. Griffin
Mr. Griffin
Mr. Ledoux
r. Ledoux
Mr. Ledoux
Mr. Smiley
Mr. Smiley
Mr. Smiley
Mr. Smiley
Mr. Smiley
Mr. Smith
Mr. Smith
Mr. Smith
Mr. Smith
Mr. Smith
Mr. Turner
Mr. Turner
VMr.
Turner
Mr. Turner
Mr. Turner
WOULD
ANYONE LIKE TO CHANGE THEIR VOTE? WOULD ANYONE LIKE TO CHANGE THEIR VOTE?
TOTAL:
TOTAL:
° `
TOTAL:
G
TOTAL: -71
TOTAL:
The mayor may n vote except in the case where only six members of the assemb y are present and there is a threelthree tie vote of the assembly.
Mayor Williams
Mayor Williams
Mayor Williams
Mayor Williams
Mayor Williams
• Motions required for 213 vote to carry. 7 present requires 5; 6 present requires 4; 5 present requires 4; 4 present requires 3
Reconsideration on the same day, suspension of rules, limit of extend debate, previous question
• Majority vote is majority of the membership (quorum). Point of Order and Recess.
KODIAK ISLAND BOROUGH
Meeting Type: ~SSI Date: —12- - Zp23
Please PRINT your name legibly Please PRINT your name legibly
64t
A ��
l V�
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www.kodiakak.us
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Kodiak Island Borough
Assembly Newsletter
Vol. FY2023, No. 21 January 13, 2023
At Its Special Meeting Of January 12, 2023, The Kodiak Island Borough Assembly Took The Following
Actions. The Next Regular Meeting Of The Borough Assembly Is Scheduled On Thursday, January 19,
2023, At 6:30 p.m. In The Borough Assembly Chambers.
CONVENED INTO EXECUTIVE SESSION To Discuss Interview Questions For Borough Manager
Candidates Under The Authority Of KIBC 2.30.030(F)(1)(C) For The Purpose Of Discussing Matters
Which May Tend To Prejudice The Reputation Or Character Of A Person, Who Has Been Notified Of
The Potential Executive Session. INVITED The Mayor, And Assembly Members Into Executive Session.
ANNOUNCED That No Action Was Taken As A Result Of The Executive Session