Loading...
2022-01-10 Regular MeetingKODIAK ISLAND BOROUGH Assembly Regular Meeting January 10, 2022 A regular meeting of the Kodiak Island Borough Assembly was held on virtually on January 10, 2022, the meeting was called to order at 6:30 p.m. 1. INVOCATION The invocation was given by Mayor Roberts. 2. PLEDGE OF ALLEGIANCE Mayor Roberts led the Pledge of Allegiance. 3. ROLL CALL Present were Mayor Bill Roberts, Assembly members Scott Arndt, Jared Griffin, Geoffrey Smith, Scott Smiley, James Turner, and Aimee Williams. Also present were Administrative Official Dave Conrad, Borough Clerk Alise Rice, and Assistant Clerk Mitchell Davidson. 4. APPROVAL OF AGENDA AND CONSENT AGENDA ARNDT moved to approve the agenda. VOICE VOTE ON THE MOTION CARRIED UNANIMOUSLY. 5. APPROVAL OF MINUTES None. 6. CITIZENS' COMMENTS None. 7. AWARDS AND PRESENTATIONS A. Proclamation Declaring January 2022 As Law Enforcement Appreciation Month Mayor Roberts proclaimed the month of January 2022 as law enforcement appreciation month. 8. COMMITTEE REPORTS None. 9. PUBLIC HEARING None. 10. BOROUGH MANAGER'S REPORT Interim Manager Dave Conrad reported on the following: Kodiak Island Borough January 10, 2022 Assembly Regular Meeting Minutes Page 1 of 9 • Manager Murphy is recuperating from Covid and is expected to be back in the office in the coming week. • The Borough Building front counter is in effect to safeguard both the public and the employees of the borough. 0 11. MESSAGES FROM THE BOROUGH MAYOR Mayor Roberts reported on the following: • There is an outbreak of Covid-19 in the borough right now. • The Assembly will continue to meet virtually until the current outbreak subsides. 12. CONSIDERATION OF CALENDAR - UNFINISHED BUSINESS A. Ordinance No. FY2022-07 Amending Section 2.30.060 Assembly Order Of Business And Agenda, Adding A Statement Of Land Acknowledgement. There are two versions of the proposed statement of land acknowledgment that have been provided. Version One is the currently used statement and Version Two is currently the School Board statement. ARNDT moved to advance Ordinance No. FY2022-07 to public hearing at the next in-person regular meeting of the assembly. ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Arndt, Griffin, Smiley, Smith, Turner, and Williams. 13. CONSIDERATION OF CALENDAR - NEW BUSINESS 13.A. CONTRACTS 1. Change Order No. 15 Amending Contract No. FY2019-10 With Jensen Yorba Wall For Design And Services During Construction Fees For The KIBSD Main Elementary School Roof Replacement In An Amount Not To Exceed $64,560. ARNDT moved to approve contract No. FY2019-10 change order No. 15 with Jensen Yorba Wall for the design and services during construction fees for the Main Elementary School roof replacement in the amount of $64,560. During the past several years, the Kodiak Island Borough School District has discussed the overall condition but mostly appearance of the moss covering treated cedar shingle roof at Main Elementary School. The KIBSD contracted to have moss removal performed at Main Elementary School. As this roof is a treated cedar shingle roof and due to its age and overall condition, the water blasting that was performed resulted in additional degradation and created a perceived emergent issue to replace the existing roof. The Engineering and Facility Department staff contacted a local roofing contractor for a review regarding repairs in October 2021. The information provided was to leave the roof in the condition that it currently stands as it has not been reported to be leaking. Staff is recommending the preparation of a bid package for the replacement of the existing roof with architectural shingles and Kodiak Island Borough Assembly Regular Meeting Minutes January 10, 2022 Page 2 of 9 r L acknowledge that soft areas will likely require the replacement of roof sheathing as identified during the job progress. The bid package should be prepared and advertised as quickly as possible to allow for the roof replacement to be completed during the next building season. If time and materials availability are a completion factor by the August start of school, allow staff and the contractor to identify the roof section that require immediate attention and perform the work in the established repair section order jointly defined with the contractor. ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Griffin, Smiley, Smith, Turner, Williams, and Arndt. 2. Contract No. FY2022-26 North Star Siding And Window Upgrades. ARNDT moved to authorize the Borough Manager to execute Contract No. FY2022-26 with Wolverine Supply, Inc. in an amount not to exceed $787,000. Kodiak Island Borough Code 3.30.020 Limitation on Manager's Authority states that a contract exceeding $25,000 requires Assembly approval. This contract is for replacement of siding and windows at North Star Elementary School. The siding on the gym portion of the school was replaced in the summer of 2020. The scope of work for Phase 2 is replacement of siding and windows around the other portions of the school and replacement of a few exterior doors. The siding and windows were installed when the school was originally constructed in 1997. And are showing signs of deterioration. The design was completed by Jensen Yorba Wall and approved by the Architectural/Engineering Review Board. A bid invitation was issued on November 19, 2021. Bids were due and opened on December 16, 2021. Three bids were received, staff has determined that the low bidder is Wolverine Supply, Inc. of Wasilla. The bid tabulation is attached. The work is scheduled to be completed by August 30, 2022. ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Smiley, Smith, Turner, Williams, Arndt, and Griffin. 3. Contract No. FY2022-28 Kodiak Fisheries Research Center Saltwater Disinfection System Upgrade Design With CRW Engineering Group, LLC. ARNDT moved to authorize the Borough Manager to award Contract No. FY2022-28 with CRW Engineering Group, LLC. for the Kodiak Fisheries Research Center saltwater disinfection system upgrade design in the amount of $124,500. The original ozonation decontamination system is no longer functional and is not supported by any existing company in that industry. The Kodiak Island Borough hired a third -party contractor to assess the existing system earlier in 2021. This Kodiak Island Borough January 10, 2022 Assembly Regular Meeting Minutes Page 3 of 9 contractor came to the facility and that evaluation defined the system as nonfunctional. Due to the hour meters on the existing equipment the contractor stated that this equipment did not properly function from the time of installation. The KIB hired CRW Engineering Group, LLC. to perform a site visit and prepare a design for a temporary chlorination system that ensures compliance with an Alaska Department of Fish and Game Aquatic Resource Permit required for holding live shellfish at the facility. This system has been installed and is functional and being monitored for proper function. Staff is recommending hiring CRW for a professional services contract due to their process engineering expertise in the rural water and wastewater field. This contract will provide a defined scope of work, assistance with the preparation of bid documents, support during the bid and construction process. In addition, CRW will assist the KIB in application and instatement of the required Alaska Pollutant Discharge Elimination System Permit if required by the Alaska Department of Environmental Conservation. ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Smith, Turner, Williams, Arndt, Griffin, and Smiley. 13.B. RESOLUTIONS Reconsideration Of Resolution No. FY2021-38 Rescinding Resolution No. FY2018-21 And Documenting The Kodiak Fisheries Work Group's Scope And Authority. ARNDT moved to approve Resolution No. FY2021-38 rescinding Resolution No. FY2018-21 and documenting the Kodiak Fisheries Work Group scope and authority. January 6, 2022, Update: At the regular meeting of the assembly on June 3, 2021, Resolution No. FY2021- 38 updating the scope and authority of the Kodiak Fisheries Work Group (KFWG) failed by a six to one vote. This resolution is back before the assembly for review and adoption. The resolution modifies: Section 2 Organization to change the meeting requirements from monthly to twice each calendar year and Section 3 Purpose, Scope, and Authority removing the Kodiak Fisheries Analyst/Consultant written monthly reports June 3, 2021 Discussion During the Joint Work Session on March 3, 2021 it was discussed and decided to update the resolution for the Kodiak Fisheries Work Group to remove the Fisheries Analyst/Consultant and change the meeting requirement to allow for more flexibility during fishing seasons. Kodiak Island Borough Assembly Regular Meeting Minutes January 10, 2022 Page 4 of 9 Ll G The City of Kodiak adopted Resolution No. 2021-11 at its regular meeting on March 25, 2021. There has been confusion as to where this direction came from. Audio from the JWS on March 3 has been transcribed for clarification of the action taken by the City and the Borough Clerk. ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Turner, Williams, Arndt, Griffin, Smiley, and Smith. 13.C. ORDINANCES FOR INTRODUCTION Ordinance No. FY2022-01A Amending Ordinance No. FY2022-01, Fiscal Year 2022 Budget, By Amending Budgets To Account For Various Revenues That Are Over Budget, Providing For Additional Expenditures And Moving Funds Between Projects. ARNDT moved to advance Ordinance No. FY2022-01A amending Ordinance No. FY2022-01, Fiscal Year 2022 Budget, to public hearing at the next regular meeting of the assembly on January 20, 2022. This ordinance details changes and accounts for additional funding requests which occurred during the current fiscal year for items or circumstances not known or expected during the initial creation of the FY2022 Budget. Funds: Funds are accounts established to collect money that must be used for a specified purpose. The following funds are being changed with this budget amendment. • Fund 100 General Fund (current cash balance: $8,531,915) v transfer $300,000 to Fund 415 for CAMA 1 Collection Software Upgrade Project. • Fund 220 Building and Grounds (current cash balance: $1,741,869) { transfer $1,100,000 to Fund 469 for Borough Building Abatement Mechanical Upgrades Project. {: transfer $28,000 to Fund 415 for the Emergency Borough Building Boiler Repair Project. Fund 250 Fire Protection Area #1 (current cash balance: $919,627) receives $443 from Fund 450 from completed Fire Protection Area #1 Paving Project. • Fund 530 Solid Waste Disposal $ Collection (current cash balance: $7,494,640) c) transfer $100,000 to Fund 490 for the Landfill Stage 3 Closure Project. o receives $26,478 from Fund 490 from completed Baler Building Septic Removal/Replacement Project. transfer $350,000 to Fund 490 for Leachate Aeration Project • Fund 540 Hospital Fund (current cash balance: $ 3,433,314.42) Kodiak Island Borough Assembly Regular Meeting Minutes January 10, 2022 Page 5 of 9 o transfer $140,000 to Fund 495 for PKIMC New Fuel Tank Project. • Fund 555 Kodiak Fisheries Research Center (current cash balance: $2,242,623) o transfer $40,000 to Fund 428 for KFRC Ozonator Project. o receives $11,299 from Fund 426 from completed KFRC Electric Boiler Project. o transfer $70,000 to Fund 428 for KFRC Fume Hoods Project. Projects: Since most projects cover multiple years, the Borough does not create annual budgets for them. instead, each project budget is developed when the project is originated. Throughout the life of a project, funds will cycle in and out of the perspective budgets due to continuous changes with the scope of work, expenses that are over and under original estimates, or funds remaining at project completion. The projects being amended by this budget amendment are: • Fund 415 - Emergency Borough Building Boiler Repair Project (increasing by $28,000) • Fund 415 - CAMAICollection Software Upgrade Project (increasing by $300,000) • Fund 426 - KFRC Electric Boiler Project (decreasing by $11,299) • Fund 428 - KFRC Fume Hoods Project (increasing by $70,000) • Fund 428 - KFRC Ozonator Project (increasing by $40,000) • Fund 432 - Alaska Community Health Fund (Covid-19) (increasing by $513,947) • Fund 432 - Saltery Cove Trail System Access & Improvement Project (increasing by $361,918) • Fund 450 - Fire Protection Area #1 Paving Project (decreasing by $443) • Fund 455 - Salonie Creek Culvert Replacement Project (increasing by $270,359) • Fund 469 - Electric Boiler for KMS Project (decreasing by $8,985) • Fund 469 - Kodiak High School Electric Boiler Project (decreasing by $18,117) • Fund 469 - Borough Building Abatement Mechanical Upgrades Project (increasing by $1,100,000) Kodiak Island Borough Assembly Regular Meeting Minutes January 10, 2022 Page 6 of 9 El r L • Fund 490 - Baler Building Septic Removal/Replacement Project (deceasing by $26,478) • Fund 490 - Leachate Aeration Project (increasing by $350,000) • Fund 490 -Landfill Stage 3 Closure Project (increasing by $100,000) • Fund 495 - PKIMC New Fuel Tank Project (increasing by $140,000) ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Williams, Arndt, Griffin, Smiley, Smith, and Turner. 2. Ordinance No. FY2022-08 Planning And Zoning Commission Case 22-006, Approval Of Rezone Tract 1 & 2 Of Tract S -5a-1 U.S.S. 3218, 3467, 3469 From Split I -Industrial And B -Business District To B -Business District. ARNDT moved to advance ordinance FY2022-08, the rezone of tracts 1 & 2 of Tract S -5A-1, being a portion of U.S.S. 3218 & 3467 & 3469, plat 93-34 from split I -Industrial and B -Business District to B -Business District, as approved by the Planning and Zoning Commission on December 15, 2021, to the next in person regular meeting of the Assembly. The rezone of Commercial Tract 1 and 2, Tract S -5A-1, U.S.S. 3218, 3467, and 3469 would allow the applicant to develop commercial property that is consistent with the development goals outlined in the 2008 Kodiak Island Borough Comprehensive Plan. The rezone would be an opportunity to implement an action identified in the land use section of the 2008 comprehensive plan: Review existing zoning ordinances with a focus on minimizing the number of zones where possible to mitigate confusion. In addition, the revised 1997 and the original 1991 Lakeside/Safeway Subarea Land Use Plan identified this area as best suited to Retail Business. Both the 91' and 97' versions of the plan identify separating potentially conflicting land uses as a key objective. A significant conflict exists with these two zoning districts governing a single parcel, 17.90.010B; C: To prohibit the use of business district lands for manufacturing and industrial purposes; This is a valuable opportunity to implement comprehensive and subarea plan actions. Community Development staff recommends capitalizing on this opportunity. A total of 419 public hearing notices were mailed out on November 18, 2021. Only one public comment, in favor of the rezone, was returned by the December 16 Planning and Zoning Commission meeting. ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Arndt, Griffin, Smiley, Smith, Turner, and Williams. 13.D. OTHER ITEMS Kodiak Island Borough January 10, 2022 Assembly Regular Meeting Minutes Page 7of9 1. Confirmation Of Mayoral Appointment To The Planning and Zoning Commission City Seat Expiring December 2022. ARNDT moved to confirm the mayoral appointment of Mr. Kent Cross to the Planning and Zoning Commission City Seat to expire December 2022. 0 Mr. Delgado's city seat was vacated on August 31, 2021. The Kodiak City Council met on December 7th and have recommended Mr. Kent Cross. ROLL CALL VOTE ON THE VOTE CARRIED UNANIMOUSLY: Griffin, Smiley, Smith, Turner, Williams, and Arndt. 2. 2022-2024 Annual Mayoral Appointments To The Non -Elect Seats Of Different Boards, Committees, And The Planning And Zoning Commission. Per KIBC 2.100.030 Members of boards, committees, and commissions, except for members of the board of adjustment, members of the board of equalization, and elected service area board members, are appointed by the mayor and confirmed by the assembly unless otherwise specifically provided elsewhere in this code. Mayoral appointments to boards and committees with vacant non -elected seats were advertised 11/15/2021 and 1112912021. • Citizens Board of Equalization - 2 Seats • Parks and Recreation Committee - 3 Seats • Planning and Zoning Commission - 2 Borough Seats and 1 City Seat • Solid Waste Advisory Board - 3 Seats; Board Seat, Retail Business Representative, and Construction Business Representative 0 ARNDT moved to approve the appointment of Mr. John Melin to the Architectural Review Board. ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Smiley, Smith, Turner, Williams, Arndt, and Griffin. ARNDT moved to approve the appointment of Mr. Mark Anderson to the Citizens Board of Equalization. ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Smith, Turner, Williams, Arndt, Griffin, and Smiley. ARNDT moved to approve the appointment of Mr. Christopher Paulson to the vacant city three-year seat on the Planning and Zoning Commission per the city's recommendation. ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Turner, Williams, Arndt, Griffin, Smiley, and Smith. ARNDT moved to approve the appointment of Ms. Linnea Johnson to a borough seat on the Planning and Zoning Commission. - Kodiak Island Borough Assembly Regular Meeting Minutes January 10, 2022 Page 8 of 9 r L ROLL CALL VOTE ON THE MOTION CARRIED FIVE TO ONE: Williams, Griffin, Smiley, Smith, and Turner (AYES); Arndt (NO). ARNDT moved to confirm the three mayoral appointments to the Solid Waste Advisory Board (Ms. Katherine Irons, Mr. Douglas Hogen, Mr. Robert Williams)_ ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Arndt, Griffin, Smiley, Smith, Turner, and Williams. 14. CITIZENS' COMMENTS None. 15. ASSEMBLY MEMBER' COMMENTS • Assembly member Smiley encouraged village governance to seek out information on watersheds. • Assembly member Williams thanked volunteers on KIB boards committees and commissions. • Assembly member Griffin had no comment. • Assembly member Turner commented on KIB veteran's exemptions. • Assembly member Arndt expressed condolences to the family of Reed Oswalt. • Assembly member Smith thanked citizens stepping up to serve on committees and thanked law enforcement for their service to Kodiak. 16. ADJOURNMENT Mayor Roberts adjourned the meeting at 7:12 p.m. KODIAK ISLAND BOROUGH 60t Pt ATTEST: � Ilam Roberts, Mayor�' i, G u� {{kr Lina Cruz, Acting Porough CI k Kodiak Island Borough January 10, 2022 Assembly Regular Meeting Minutes Page 9 of 9