2018-03-28 Regular Meeting/Public Hearing BudgetService Area No. 1 Board
Regular Meeting
March 28, 2018 6:30 p.m.
Kodiak Island Borough CR
1. CALL TO ORDER
Chair Scott Arndt called the meeting to order at 6:30 p.m.
2. ROLL CALL
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Board Secretary Martha Barnett conducted a roll call and present were Chair Scott Arndt, Board Members
Paul Hansen, Dennis Symmons, Bill Mann, Mike Sirofchuk and Craig DeHart. A quorum was
established. Ed Mahoney was absent.
3. APPROVAL OF AGENDA
HANSEN MOVED to approve agenda for March 28th, 2018.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY.
4. APPROVAL OF PREVIOUS MINUTES — Regular Meeting March 28, 2017
SYMMONS MOVED to approve the minutes of March 28, 2017.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY.
5. ACKNOWLEDGE RECEIPT OF THE FINANCIAL REPORT
SYMMONS MOVED to Acknowledge Receipt of the Financial Report.
The Chair went over each line item with an explanation of each.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY.
6. VISITOR COMMENTS —
Judy Kidder — Although she no longer lives in SD#1, she is concerned that the Board has not had a
meeting in accordance to Borough Code. Judy tells the Board that they are obligated to meet quarterly,
they are elected to do a job, she goes on to say that the meetings are important, the Board must do a
better job of holding meetings.
The Kodiak Island Borough Director of Finance, Dora Cross spoke. She has been going to Service Area
meetings thanking the Boards for participating in the new program descriptions in the budget for goals,
objectives and performance indicators.
Megan Bravo — Megan asked when does the Board decide to send people out on the road to salt the road
or gravel? The Chair answered her questions and explained how the process works for calling out the
contractor. Megan was encouraged to call Scott, Dennis or Paul with Service
District questions or concerns.
7. CHAIR'S REPORT — The chair went over the roads in Service Area 1, what has been done and where;
ditching, culverts, drainage problems, brush removal, tree and stump removal. Chips and some of the Dl
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have been stockpiled. Asphalt sweeping has started on roads. Paint striping prices will be on April 4`i'
meeting agenda. In May we will get calcium chloride applied to gravel roads. We have six bags of salt
left as of March 281. The City is receptive to us piggy -backing with their salt order for the next fiscal
year.
8. NEW BUSINESS
a. Budget Public Hearing on FY2019 Budget
The Chair went over each line item in the Draft Budget hand-out, he also read the Program Description
hand-out, Goals and Objectives and Project List.
The Chair closes the Regular meeting and opens the Budget Public Hearing on the Draft Budget.
Judy Kidder comments that she is happy to see project list, and that the public will have an idea on what
improvements are happening.
The chair closes the Public Hearing and reconvenes the Regular Meeting.
SYMMONS MOVED to accept the FY2019 Draft Budget as is with the Goals and Objectives.
ROLE CALL VOTE ON THE MOTION CARRIED 6 to 0.
b. Discuss Service District Contract. Bob Tucker is not able to speak tonight so the subject will be
transferred to the next meeting agenda.
c. Review of Complaints Since Last Meeting — Most of the complaints are called in. The Board is
emailed the complaints when they come in through the KIB Website complaint form.
d. Discuss Service District #1 Storage. As part of sewer/water project in 1986-87 the Service District
built the storage building at Bayside Fire Station. The building belongs to the Borough but it was Service
District monies that went in to building it. Service District #1 would like to re -occupy this space for
storage purposes. The Chair will talk to the Borough Manager about options for this shed.
SYMMONS MOVED to re-establish the storage building at Bayside Fire Department as Service District
#1 property.
ROLE CALL VOTE ON MOTION CARRIED 6 to 0
d. Discuss Asphalt Replacement. The Chair would like to come up with a plan for funding future
paving/asphalt work. A court ruling opinion on mill rate/taxing road service areas will be included in next
week's meeting packet.
e. Election of Officers.
SIROFCHUK MOVED to retain the present chair, Scott Arndt and vice chair, Dennis Symmons until
the next election.
ROLL CALL VOTE ON MOTION CARRIED 6 to 0.
10. VISITOR COMMENTS
Judy Kidder has heard some good suggestion tonight, the Board is going in the right direction. She would
like to see regular meetings and to let people know.
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C. DeHart — Sharatin will add traffic, would like to discuss putting a guard rail on that comer.
D. Symmons — Excellent things we heard tonight, the guardrail is debatable., it's a great debate item. Re-
instating capital improvement lists is a great thing. Bringing in 1.5 mill rate, the assembly yanked a full
mill, it's taken a few years, but we have work to be done. What do we do about complaints? They are
very important. Thank you Board, thank you contractors and thank you to the public for coming and for
speaking.
M. Sirofchuk — I like the hand outs, for those that Judy knows who are looking for finther information it
is good that this information is available on the Borough website. What happens with complaints? He
would like to discuss complaints at every meeting.
P. Hansen — Glad we had a meeting.
B. Mann — Thanks the Board members for comments. Thank you Jamie, you do a great job. Thank you to
Martha and Dora.
S. Arndt — Cobb complaint letter is explained. There were not a lot of pending things to go over, the
Woodland Drive thing had been talked about for 3 years. It was basically the road grading, snow removal
and the sanding/salting what we did here. This year there will be more meetings because we will be
looking at the contract, paint striping and many other issues that require long term planning. Scott
reminds people to call him, he will not see it on Facebook or in an email.
12. MEETING SCHEDULE
Next meeting is Wednesday April 41 here in the KIB conference room at 6:30.
13. ADJOURNMENT
SYMMONS MOVED to adjourn the meeting.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY.
Meeting was adjourned at 8:35 p.m.
/VI
Martha Barnett
Engineering/Facilities
Approved By:
5 C O.r// YN/JfX/
Scott�Arndt, Chair
Service Area No. 1
Service Area No. 1 Board
March 28, 2018.
Date: ��
Date: y— 41—,20&
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