2017-03-28 Regular Meeting/Public Hearing BudgetService Area No. 1 Board _
Regular Meeting _ ¢'`" '; �°Pzj r
March 28, 2017 6:00 p.m. !
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1. CALL TO ORDER
Chair Scott Arndt called the meeting to order at 6:00 p.m..'AK )LA„Ke
2. ROLL CALL
Board Secretary Jenny Clay conducted a roll call and present were Chair Scott Arndt, Board
Members Paul Hansen, Ed Mahoney, Dennis Symmons and Craig DeHart. Mike Sirofchuk and
Bill Mann were absent. A quorum was established.
3. APPROVAL OF AGENDA
HANSEN MOVED to APPROVE the Agenda for March 28, 2017.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY.
4. APPROVAL OF PREVIOUS MINUTES —Regular Meeting March 14, 2017
HANSEN MOVED to APPROVE the minutes of March 14, 2017.
Chair Arndt asked for a correction on page 3 under the Chair Report in the last sentence
changing Three to Two.
VOICE VOTE ON MOTION WITH THE CORRECTION CARRIED UNANIMOUSLY.
5. ACKNOWLEDGE RECEIPT OF THE FINANCIAL REPORT
SYMMONS MOVED to Acknowledge Receipt of the Financial Report.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY.
6. VISITORS COMMENTS None.
7. CHAIR PERSON'S REPORT
Chair Arndt reported that Bob Brodie had not called him regarding contacting Mill Bay Plaza to
obtain approval for an easement on Shahafka Circle. He requested information from the Borough
on the drainage behind Safeway. He discussed various weather and road issues with the board.
8. OLD BUSINESS None.
9. NEW BUSINESS
a. FY2018 Draft Budget Public Hearing
HANSEN MOVED to recommend approval of the FY2018 Budget.
CHAIR ARNDT RECESSED THE REGULAR MEETING AND OPENED THE PUBLIC
HEARING ON THE FY2018 BUDGET.
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March 28, 2017
HEARING AND SEEING NO COMMENTS CHAIR ARNDT CLOSED THE PUBLIC
HEARING AND RECONVEENED THE REGULAR MEETING.
Chair Arndt discussed the FY2018 budget with the board.
ROLL CALL VOTE ON MOTION CARRIED 6 TO 0.
b. Work Orders
Chair Arndt discussed using work orders with contractors. Symmons asked board member
DeHart if he planned on bidding on the Service Area Contract. Mahoney called a point of order
as they were talking about the Service Area Contract. Chair Arndt stated that work orders are
related to the service area contract in that it was used as a tool and therefore it could be
discussed. In the past board members bid on the contract and it caused problems. Symmons
thought DeHart should make his intentions known. DeHart responded that if his father bid on the
job, he would resign as he was an officer of the company.
DEHART MOVED to put WorkOrders on unfinished business for the next meeting.
ROLL CALL VOTE ON THE MOTION FAILED 3 TO 2.
c. Calcium Chloride Quotes
Chair Arndt presented the three Calcium Chloride Quotes to the board. Alaska Garden & Pet
Supply at $14,247, Univar USA at $13,557.50 and Round Butte Products came in late and would
not be considered at $13,221.59.
SYMMONS MOVED to award bid to Univar USA in the amount of $13,557.50.
Board discussion ensued.
ROLL CALL VOTE ON MOTION CARRIED 6 TO 0.
d. Capital Improvement (CIP) List
Chair Arndt explained he would be presenting the CII' List to the Board in the form of a
resolution at the next meeting in May. It would then go to Planning & Zoning and then the
Assembly for approval. The projects would total over $3,000,000 for 2 'h miles of roads that
have been built to Borough specs and are developed. Board discussion ensued.
10. VISITOR COMMENTS None.
11. BOARD COMMENTS
Craig Dehart — Dennis made a good point about a conflict of interest with his father potentially
being a bidder in the next contract. If the board had any problems, feel free to let him know. He
would also declare conflicts as he sees them. Jeremy has asked permission to use his excavator to
clean out a culvert at the bottom of Puffin. He did give him permission to borrow it.
12. NEXT MEETING SCHEDULE
Next Regular Meeting will be on May 9, 2017.
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Service Area No. 1 Board
March 28, 2017
13. ADJOURNMENT
MAHONEY MOVED to adjourn the meeting.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY.
Meeting was adjourned at 6:35 p.m.
Jenny Clay
Engineering/Facilities
Approved By:
Scott Arndt, Chair
Service Area No.
Date: a> ; r
Date: j - 29 - �2 d /9
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Service Area No. 1 Board
March 28, 2017