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06/17/2013 Regular Meeting RECEIVED Service Area No. I Board Regular Meeting NOV 8 2013 June 17, 2013 7:30 p.m. Kodiak Fisheries Research Center BOROUGH KODIAK,ALASKA OFFICE 1 '. 1. CALL TO ORDER • Chair Scott Arndt called the meeting to order at 7:35 p.m. 2. ROLL CALL Board Secretary Jenny Clay conducted a roll call and present were Chair Scott Arndt, Board Members Kevin Arndt, Paul Hansen, Curtis Howell, Greg Spalinger, and Dennis Symmons. Turk Martin was absent. A quorum was established. Also present was Engineering and Facilities Maintenance Coordinator Bob Tucker. 3. APPROVAL OF AGENDA SPALINGER MOVED to approve agenda. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. 4. APPROVAL OF PREVIOUS MINUTES — Regular Meeting May 28, 2013 and Special Meeting June 3, 2013. SPALINGER MOVED to approve the minutes of May 28, 2013 and June 3, 2013. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. 5. ACKNOWLEDGE RECEIPT OF THE FINANCIAL REPORT SPALINGER moved to Acknowledge Receipt of the Financial Report. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. 6. VISITOR COMMENTS. None 7. CHAIR'S REPORT Chair Arndt reported that ditch cleaning on Melnitsa, Parkside and Cliffside was in progress with oil contamination found on Melnitsa, DEC was notified. He briefly reported the concern of residents regarding Cliffside Road connection. Bud Cassidy, Kodiak Borough Manager had suggested the subject warranted a public meeting. 8. OLD BUSINESS 1 a. Discussion about work session with the Assembly on June 13, 2013. Chair Arndt reported on June 13, 2013 the assembly voted for a 1.5 mil instead of Service Area I suggested 2 mil. The difference in lost revenue for projects was approximately $120,000. He suggested to Service Area I board members that attendance of the June 20, 2013 meeting was important to let assembly members know of the boards choice for the Road Service Maintenance and Repair Contract should be AIM Maintenance who was the lowest bidder. D. SYMMONS MOVED to write a memo to the assembly to award bid to AIM Maintenance. Discussion ensued. KEVIN ARNDT MOVED TO AMEND MOTION that the contract be listed in order for the Assembly I. AIM Maintenance, 2. Brechan Enterprises, and 3. B & R Fish By Products, Inc. in that order. Discussion continued. ROLL CALL VOTE ON THE AMENDED MOTION CARRIED UNANIMOUSLY. SYMMONS MOVED TO AMEND MAIN MOTION TO inform Assembly by memo of the choice for the Road Maintenance and Repair Contract state in the order of 1" AIM Maintenace, 2°d Brechan Enterprises and 3`a B & R Fish By Products. ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY. b. Discussion on Cliffside Road Connection Chair Arndt presented a letter to the board from Bayside Fire Department Fire Chief, Robert Himes. It stated the disconnection of Cliffside Drive caused safety issues with responding to emergencies in a timely manner. Chair Arndt discussed scheduling of the Public Hearing in July 2013. The Community Development Department would be sending out letters to property owners on both Cliffside Drive and Parkside Drive. 9. NEW BUSINESS a. Quote on patch paving on VonScheele from Brechan Enterprises Chair Arndt presented a quote from Brechan Enterprises for $22,029 for patch paving VonScheele. The City of Kodiak would take care of stub outs for water and sewer. A discussion ensued. SPALINGER MOVED to patch pave VonScheele using Brechan Enterprises quote of$22,029. ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY. b. Quote on paint stripping on asphalt roads 2 Chair Arndt discussed with the board the paint stripping of Sharatine Road, Puffin Drive, Curlew Way R Gull Drive. Kodiak Lawn Care submitted a bid. The discussion ensued. K. Arndt suggested all roads in Service Area I be painted. There was further discussion. K. ARNDT MOVED to accept the bid from Kodak Lawn Care not to exceed $15,000 for all Service Area 1 Roads to be paved. ROLL CALL VOTE ON MOTION FAILED THREE TO THREE. The Discussion continued. SYMMONS MOVED to paint stripe only Sharatine Road, Puffin Drive, Curlew Way and Gull Drive using Kodiak Lawn Care bid. ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY. c. Request for Reduced Speed limit. Spruce Cape Road within NOK Subdivision Ron Acarregui requested reduced speed due to increased heavy traffic from Navy Seal Base which would increase during construction. He requested traffic speed be reduced from 25 MPH. Board discussed this matter. G. SPALINGER MOVED to reduce speed on Spruce Cape Road ROLL CALL VOTE ON MOTION FAILED FIVE TO ONE. 10. VISITOR COMMENTS Man Moir, Regan Moir, Kirk Rasmussen, and Karen Rasmussen, residents of Cliffside Road, spoke against the Cliffside Road connection project. Matt Moir spoke in favor of a public hearing to discuss the Cliffside Road connection. Kurk Rasmussen and Karren Rasmussen spoke in favor of Service Area I doing other improvements to Cliffside road including taking care of the drainage issues and suggested signs be placed along the road. 11. BOARD COMMENTS K. Arndt commented on possibly installing a gate between the Parkside and Cliffside roads; but was not in favor of the road connection. G. Spalinger Spoke in appreciation of the public's attendance at the meeting. G. Spalinger and D. Symmons spoke in opposition of the connection of Cliffside Road. P. Hansen, C. Howell, and S. Arndt had no comments. 3 12. MEETING SCHEDULE To be announced 13. ADJOURNMENT SPALINGER MOVED to adjourn the meeting. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. Meeting was adjourned at 8:55 p.m. LLL�i (a Date: /6 /7 /75 Jen' 'Clay Engineering/Facilities e ed.r � Date: /©- 7 -2.O/3 Scott Arndt, Chair Service Area No. 1 4