06/03/2013 Special Meeting Service Area No. 1 Board
Special Meeting RECEIVED
June 3, 2013 7:30 p.m.
Kodiak Fisheries Research Center
JUN 2 1 2013
1. CALL TO ORDER
BOROUGH CLERK'S OFFICE
Chair Scott Arndt called the meeting to order at 7:35 p.m. KODAK,ALASKA
2. ROLL CALL
Board Secretary Jenny Clay conducted a roll call and present were Chair Scott Arndt, Board
Members Kevin Arndt, Curtis Howell, Greg Spalinger, Dennis Symmons and Turk Martin. Paul
Hanson joined the meeting at 8:00PM. A quorum was established. Also present was Engineering
and Facilities Maintenance Coordinator Bob Tucker.
3. APPROVAL OF AGENDA
SPALINGER moved to approve the agenda
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY.
4. CITIZEN COMMENTS —NONE •
51 CONSIDERING OF MATTERS IN THE CALL FOR THE SPECIAL MEETING -
A: Discuss the award of the road maintenance Contract -
Chair Arndt stated that the board had the breakdown on the bids that were presented for the four-biddets
on the Road Maintenance Contract and also a memo regarding lowest bidder from Woody Koning,
Director of Engineering and Facilities. A spreadsheet on the Maintenance Rates of the contractors bidding
with additional information on the bid was provided. A discussion ensued.
Bob Tucker, Engineering and Facility Coordinator noted that, according to Borough Code and policy, the
board was only allowed to use the numbers that the bidders presented at the time of the bid opening. The
board was not allowed to negotiate with the contractors after the bid opening, unless there was a tie or the
bids were over budget, board was not authorized to use the numbers Chair Arndt presented to decide the
award of the contract. The Boards discussion continued.
K. ARNDT moved to recommend to the Assembly the board's 1", 2"a and 3rd choices for the award of the
Road Maintenance Contract.
The motion FAILED due to the lack of a second.
K. ARNDT moved to recommend to the Assembly that Breehan Enterprises be awarded the bid.
Discussion continued.
ROLL CALL VOTE ON MOTION FAILED FIVE TO TWO.
SYMMONS moved to recommend to the Assembly that Aimes Maintenace be awarded the bid.
Discussion ensued.
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ROLL CALL VOTE ON MOTION CARRIED FOUR TO THREE
6. MEETING SCHEDULE.
The next regular meeting was scheduled for Monday, June 17, 2013 at 7:30 PM.
7. ADJOURNMENT
SPALINGER moved to adjourn the meeting.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY.
Meeting was adjourned at 9:05 p.m.
.
(b/C, Date: f/ 7/ADC
J nny Clay
Engineerin Facilities
Approved By:
i V Date: -/7 - .217/
, Scott Arndt, Chair •
Service Area No. 1
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