05/28/2013 Regular Meeting Service Area No. I Board RECEIVED
Regular Meeting
May 28, 2013 7:00 p.m.
Kodiak Fisheries Research Center JUN 2 1 2013
1. CALL TO ORDER
BOROUGH OFFICE
KODIAK,ALASKA
Chair Scott Arndt called the meeting to order at 7:02 p.m.
2. ROLL CALL
Board Secretary Jenny Clay conducted a roll call and present were Chair Scott Arndt, Board
Members Kevin Arndt, Paul Hansen, Curtis Howell, Greg Spalinger, and Dennis Symmons.
Turk Martin was absent. A quorum was established. Also present was Engineering and Facilities
Maintenance Coordinator Bob Tucker who joined the meeting at 7:30 PM.
3. APPROVAL OF AGENDA
Chair Arndt commented that Mr. Tucker was attending another meeting and would be late so
would like to move the Old Business (a) Recommendation on awarding the Road Maintenance
and Repair, Snow Removal and Sanding Contract to (d) under New Business.
SPALINGER MOVED to approve agenda as modified
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY.
4. APPROVAL OF PREVIOUS MINUTES —April 24, 2013.
SPALINGER moved to approve the minutes of April 24, 2013.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY.
5. ACKNOWLEDGE RECEIPT OF THE FINANCIAL REPORT
SPALINGER moved to Acknowledge Receipt of the Financial Report.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY.
6. VISITOR COMMENTS.
Chair Arndt welcomed all visitors. There were no comments.
7. CHAIR'S REPORT
Chair Arndt reported that due to the nice spring most roads were graded and would continue to
get graded. He requested going along the side of the pavement to pull up gravel to the edges
where accidents have happened in order to have it compacted to stay together better.
He talked with the Borough Manager, Bud Cassidy, about a report from Mark Hickey. There was
a possibility the State might be pushing for a bondable project that would be State-wide and a
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fairly large project for roads. Chair Arndt would bring back to the board a list of roads to
approve to submit for the Borough's Capital Improvement Project request list.
8. OLD BUSINESS
a. Case S13-24 from Community Development Dept.
There was a recommendation at the last meeting not to sell the Borough property off of Antoine
Way to have it dedicated as a right of way and to vacate property lines between Lots 2A, Block 9
and Lot A. Block 6. The board reconfirmed its position on the case. A letter would be sent to
Community Development reaffirming the Service Area Boards recommendation.
b. Discussion on Current Purchase Orders for Survey Work
SPALINGER MOVED to use the existing purchase orders to collect additional survey work for
the entire length of Woodland Drive, Shahafka Circle and Cove Drive. Discussion Ensued.
ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY.
9. NEW BUSINESS
a. Paint Stripping on Asphalt Roads
Board discussed stripping of paved Service Area No.1 roads by the State of Alaska.
b. Update on State DOT paving on Roads in Service Area No. I
Discussion on the States schedule for paving projects that were to be put out to bid by June 1,
2013. Service Area No. I roads included Benny Benson, Cutoff Road, Spruce Cape Road, Island
Lake Road. Rezanof from Ft. Abercrombie to Pillar Creek. Chair Arndt asked the board to
consider including Jackson Lane.
VonScheele was unraveling on the seams of the road. The City would perform asphalt work on
VonScheele and Beaver Lake Drive, and Chair Arndt would like to find out the cost to do an
overlay at that time of VonScheele to fix the problem.
c. Survey Work for New Fiscal Year
A quote was received by St Denney Surveying for future survey work in the new fiscal year.
SPALINGER moved to approve a purchase order Not To Exceed $21,000.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY
d. Recommendation on awarding the Road Maintenance and Repair, Snow
Removal and Sanding Contract.
Maintenance Coordinator Tucker joined the meeting at approximately 7:30 PM to explain the
Borough's bid choice which was B & R Fish By Products, Inc. A discussion continued on the
bid. Chair Arndt requested the Board be given the Selection Form that the Borough used to
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determine the lowest bidder. He also requested that the Borough check with the Attorney
regarding the board asking questions of the contractors.
SYMMONS moved to study the bid and ask for additional information of the contractors before
deciding. There was a further discussion on the matter.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY
10. VISITOR COMMENTS
None
11. BOARD COMMENTS
K. Arndt—Commented on the Contractors having to answer questions to the board.
P. Hansen — Commented that the board should not have had the maintenance and repair bids
together.
C. Howell - None
G. Spa linger—None
D. Symmons —Thanked all the Contractors for being at the meeting.
S. Arndt — Calcium Chloride arrived in town in May and Samson was contracted to store it until
a contractor was selected.
12. MEETING SCHEDULE
The next meeting was scheduled for June 3, 2013 at 7:30 at the Kodiak Fisheries Research
Center. This will be a special meeting to discuss the award of the Service Area 1 Road
Maintenance Contract.
13. ADJOURNMENT
SPALINGER MOVED to adjourn the meeting.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY.
Meeting was adjourned at 8:10 p.m.
41 I L47(C Date: 6/77/x0/3
J ' ny Clay
Engineering/Facilities
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�•i� /y rno Date:
Scott Arndt, Chair
Service Area No. I
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