04/24/2013 Regular Meeting Service Area No. 1 Board
Regular Meeting RECEIVED
April 24, 2013 7:00 p.m.
Borough Conference Room
JUN - 52013
1. CALL TO ORDER
BOROUGH CLERKS OFFICE
Chair Scott Arndt called the meeting to order at 7:04 p.m. KODIAK,ALASKA �1
2. ROLL CALL
Board Secretary Jenny Clay conducted a roll call and present were Chair Scott Arndt, Board
Members Kevin Arndt, Paul Hansen, Curtis Howell, Turk Martin, Greg Spalinger, and
Dennis Symmons. A quorum was established. Also present was Engineering and Facilities
Maintenance Coordinator Bob Tucker. Chair Arndt welcomed new member to board Curtis
Howell.
3. APPROVAL OF AGENDA
SPALINGER moved to approve agenda.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY.
4. APPROVAL OF PREVIOUS MINUTES — April 9, 2013.
SPALINGER moved to approve the minutes of April 9, 2013.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY.
5. ACKNOWLEDGE RECEIPT OF THE FINANCIAL REPORT
SPALINGER moved to Acknowledge Receipt of the Financial Report.
The encumbrance of $11,860 of Calcium Chloride would be moved from the Snow
Removal/Sanding account to the Repairs & Maintenance account.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY.
6. VISITOR COMMENTS.
NONE
7. CHAIR'S REPORT
NONE
8. OLD BUSINESS
a. Amend the Budget and Work Plan for Fiscal Year 2013-2014
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A budget change to the use of Fund Balance was changed from $245,670 to $400,000. This was
a combination of what Service Area #1 had and what would have left in the current year budget.
Repairs & Maintenance went from $175,000 to $575,000 for resurfacing the roads and culverts
and other projects.
Chair Arndt presented the Board with a Work Plan for 2013/2014 which included a list of future
services to Service Area #1 including grading, snow removal, installing culverts and ditches
were among some of the items that were listed.
SPALINGER moved to amend the 2013/2014 budget by moving $400,000 from Fund Balance to
Repairs and Maintenance line item and approved the work plan. Board discussed the Work Plan.
ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY
b. Review of Proposed Plats
• Planning and Zoning Commission Case S13-021 — Chair Arndt reported Art Zimmer's
property on Melnitsa, Lots 2A4 and 2A5 would require that a ditch line to be created and
installation of 18" driveway culverts.
SYMMONS moved to recommend to Community Development that condition of approval
be placed for a ditch line to be created along Melnitsa in front of lots 2A, Block4, 5 and band
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,.. the culverts be installed. •
ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY.
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• • Planning and Zoning Commission 513-24- Chair Arndt reported that property was off,,:•
of Antone Way and Mallard Way. Lot IA, Block 6 was part of North Star School. He
suggested that the Board recommend the Borough Property not be sold and should be
dedicated as a right of way and to vacate property lines between Lots 2A, Block 9 and
Lot 1A, Block 6.
SYMMONS moved to recommend to the Borough that they not surplus the property at
Antone Way and Mallard Way and to come up with a road right of way continuing Mallard
directly onto Antone Way.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY.
c. Discuss Service Area Road Maintenance Contract
Engineering and Facilities Maintenance Coordinator Tucker discussed with the board updates in
the Contract per the Borough Attorney's letter regarding Borough codes on determining the
lowest bidder. Tucker would send out letters regarding the code to the contractors who would
bid on the Service Area Board #1 road contract.
The advertising of the bid would start the week of April 29. Chair Arndt asked that the board be
given a copy of the bid that would be distributed to the contractors.
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Regarding repairs in the agreement, it was added in the bid that the Borough Manager or
designee may request repairs in accordance with a written work order to be dated and signed by
both parties. The work order system may also be implemented upon request through the Borough
Manager or designee by the Chair or the contractor to help settle any disputes between the two
parties. Other changes and updates of the bid were discussed by the board.
The board agreed to use the 2004 State of Alaska Highway Specs for all work in the future.
9. NEW BUSINESS
None
10. VISITOR COMMENTS
None
11. BOARD COMMENTS
K. Arndt - None
P. Hansen - Thanked everyone for being at the meeting.
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C..Howell•- None
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T. Martin -None
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G. Spalinger— It was nice to have a full board.
D. Symmons— It was nice to have a full board.
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12. MEETING SCHEDULE
To be determined at a later date.
13. ADJOURNMENT
Spalinger moved to adjourn the meeting.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY.
Meeting was adjourned at 8:10 p.m.
j1y Date: 5 g. -x,013
Jen Clay
Engineering/Facilities
Approved y:
'5
Date: .S- .2.O%3
Scott Arndt, Chair
Service Area No. l
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