04/17/2012 Regular Meeting Service Area No. 1 Board -
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Regular Meeting i . If, i i
April 17, 2012 7:00 pm
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KIB Conference Room MAY 2 5 2012 , IL
1. Call to Order
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Chair S. Arndt called the meeting to order at 7:05 pm. -
2. Roll Call
Members present were, Chair S. Arndt, T. Martin, D. Symmons, and P. Hansen. K. Arndt, G.
Spalinger and C. Lorenson were absent. A quorum was established. It was MOVED, D.
Symmons, seconded to excuse the absences of the Board members, a Roll Call vote was held,
the motion FAILED. Staff present was B. Tucker and K. Kearns, Kodiak Island Borough.
3. Approval of Agenda
It was MOVED, D. Symmons and seconded to Approve the Agenda. Motion CARRIED by
an affirmative voice vote.
4. Approval of Previous Minutes
It was MOVED, D. Symmons and seconded to Table the Minutes of March 15, 2012 until
the next meeting. Motion CARRIED by a unanimous voice vote.
5. Acknowledge Receipt of Financial Report
It was MOVED, D, Symmons and seconded to Acknowledge Receipt of the Financial report,
Motion CARRIED by a unanimous voice vote.
6. Visitor Comments
None
7. Chairs/ Vice Chairs Report
Chair and Vice Chair reported on performance issues with snow removal contractor, road
damage from melting snow and water, excessive rock in drainage ditches and areas in
need of repair. Vice Chair reported that the machinery requested to go out for snow
removal (CAT 140) was not sent, the Volvo 990 was sent in lieu. Asphalt roads are
looking clean, may not need to sweep them this year. Discussion Ensued.
8. Old Business
a. Discussion on Contractors Contract
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It was MOVED, D. Symmons, seconded to inquire if Borough Attorney can review
contract for options on ending contract early, discussion followed. Motion CARRIED by
a unanimous Roll Call vote.
b. Rebuttal Letter RE: C L,orenson's Letter to Assembly
Letter was discussed. No MOTION was made.
9. New Business
a. Borough Letter to Contractor
Bob Tucker stated the letter was in process.
b. Review Billing for Snow Removal and Requested Backup
Discussion Ensued, not all documentation was available for review at this time. Chair
approved transfer or $100,000 from reserve account to snow removal line item in budget.
c. Calcium Chloride
Board received two quotes for Calcium Chloride, Discussion Ensued. It was
MOVED. D. Symmons, seconded to TABLE Calcium Chloride purchase to next
meeting. Motion CARRIED by a unanimous voice vote.
10. Visitor Comments
None
11. Board Member Comments
D. Symmons — Suggests getting a backup contractor for the service area to serve our
constituent to the best of our ability.
T. Martin- When is next meeting? Think we got a lot resolved, even though we have a lot
more to resolve.
P. Hansen — Contractor doing new parking lot at Borough has excess rock. Suggests Board
looks into purchasing and stock pile D- I. Discussion Ensued. Chair will speak to
contractor.
Chair Arndt — Received a call from Brechan regarding noise issues and who is responsible
for enforcing. This is a state ordinance. State is looking to resurface (milling) on Rezanof at
night. Brechan does not want to do the work at that time of day due to noise and safety
issues. Also, though milling was going go to the intersection of Rezanof and Mill Bay at the
North end that has changed. They are only going to mill up to Cutoff which is where the last
bit of curb and gutter stop.
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12. Meeting Schedule:
Tentative Meeting the Week of May 21, 2012
13. Adjournment
There being no further business before the Board the meeting was adjourned at 8:43 pm.
Submitted By:
Date: Sid y/ /(),
Kelsea Kearns
Engineering /Facilities
Approved By:
Co ' /r�G Date: 1 / -2D /2
Scott Arndt, Chair
Service Area No. 1
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