03/15/2012 Special Meeting Service Area No. 1 Board _
Special Meeting l -9 jl
March 15, 2012 5:30 pm ; _ - I
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KIB Conference Room f � Iii
-I �.i MAY 2 5 2012 I L f t
1. Call to Order
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Chair S. Arndt called the meeting to order at 5:30 pm. ri(l UGH (lr' r'(S OFFICE
2. Roll Call
Members present were K. Arndt, Chair S. Arndt, C. Spalinger, D. Symmons, C Lorenson and
P. Hansen. Turk Martin was absent. Staff present was W. Koning, N. Javier and K. Kearns,
Kodiak Island Borough. A quorum was established.
3. Approval of Agenda
It was MOVED, G. Spalinger and seconded to Approve the Agenda. Motion CARRIED by
an affirmative voice vote.
4. Visitor Comments
Jim Pickett, Nik Morozov, Robert Perkins and Jessica Kilborn introduced themselves to the
board.
5. New Business
a. Woody Koning Email/Memo 02/21/12, Paving Cost Overrun for Woodland
Acres Project:
Memo sent to Board regarding cost overruns on Woodland Acres project was
discussed. C Lorenson made Motion and seconded to pay the Boards share of the
$125k cost overrun, Roll Call vote was held with all members approving the Motion.
b. Service District Contractor Discussion:
Performance and material pricing issues with snow removal contractor were
discussed at length. C. Lorenson requested all Board members receive a copy of the
contractor's contract at next meeting. C Lorenson made a Motion and. was seconded
defer discussion to next meeting. A Roll Call vote was held with all members
approving the Motion.
c. Letter to Contractor :
S. Arndt stated contract was not being met by snow removal contractor and requested
a letter be sent to contractor from Board. W. Koning stated that Board needed to draft
a letter with documented issues and forward it to the E/F offices. E/F would then
forward concerns to contractor. Matter was discussed. N. Javier clarified chair to draft
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letter, distribute to Board members before forwarding to E /F. Matter will be deferred
to next meeting.
d. Letter from C Lorenson to Assembly
C. Lorenson provided additional notes to the Board. Board replied to C. Lorenson's
letter and additional notes. Copy of letter and notes are in file.
6. Visitor Comments
None
7. Board Member Comments
G. Spalinger — Not happy with letter written by C Lorenson, believes letter distorts issues.
Conflict of interest mentioned in letter was overruled. Service areas roads are not getting
plowed correctly. One instance the driver stated there as a wire down and he could not
complete snow removal. Phone Company was called and wire was fixed, snow removal was
still not completed. Driver is not coming into cul -de -sac. Have a 70 year old couple and
several teenage drivers in neighborhood. Reiterated that neighborhood not getting plowed
correctly.
K. Arndt — Remembers the wire incident and will speak to employee in charge of area. No
additional comments
C. Lorenson — None
P. Hansen — None
D. Symmons — All of this is in vain if we don't better ourselves. Need to remember what we
do this for and put our differences aside.
Chair Arndt— Want to thank all the borough employees and visitors for coming.
8. Meeting Schedule:
Special Meeting Scheduled for Friday March 23, 2012.
9. Adjournment
There being no further business before the Board the meeting was adjourned at 7:45 pm.
Submitted By:
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Date: 519
Kelsea Kearns
Engineering /Facilities
Approved By:
0 / ,- Date: 1 /- 20 /.2
Scott Arndt, Chair
Service Area No. I
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