06/16/2011 Regular Meeting Service Area No. 1 Board D p pp-p. -__
Special Meeting
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June 16, 2011 7:00 pm
Bayside Fire Hall i _ DEC 1 4 2011
1. Call to Order
BOROUGH CLERK'S OFFICE
Chair S. Arndt called the special meeting to order at 7:05pm.
2. Roll Call
M. Barber conducted a roll call and present were K. Arndt, Chair S. Arndt, C. Lorenson, T.
Martin, G. Spalinger, D. Symmons, and A. Torres. A quorum was established.
3. Approval of Agenda
It was MOVED, G. Spalinger and seconded to Approve the Agenda. Motion CARRIED by
an affirmative voice vote.
4. New Business
a. Recommendation to the borough Assembly to Award the Road Maintenance and
Repairs, Snow Removal, and Sanding Contract for Service Area No. 1 to
for FY2012 and FY2013.
K. Arndt stated a conflict of interest and removed himself from the discussion.
It was MOVED, C. Lorenson and seconded to award the contract to MK Construction as they were
the low bidder for the FY2012 and FY2013 contract. Discussion followed and some points made
were: Rate comparison, reject bids, other Service Area Boards decision, backup contractor, and
available equipment. Motion FAILED by a 3 -3 roll call vote. C. Lorenson, D. Symmons, and A. Torres
voted yes. S. Arndt, T. Martin, and G. Spalinger voted no.
It was MOVED, A. Torres and seconded to review the 3 contract bids before the board and then
award the contract once bids had been reviewed. Motion CARRIED by a unanimous voice vote.
It was MOVED, C. Lorenson and seconded to award the contract to MK Construction. Motion
CARRIED by a roll call vote. S. Arndt, C. Lorenson, G. Spalinger, D. Symmons, and A. Torres voted yes.
T. Martin voted no.
5. Visitor Comments
None
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6. Board Member Comments
C. Lorenson — None
K. Arndt told the Board if B & R was awarded the contract they would not get assistance
from Brechan or MK Construction. He said B & R had the contract for Womens Bay Service
Area in the past and didn't respond to a call out to take care of ice on the roads. He said MK
Construction was recommended for the Womens Bay Service Area contract and Monashka
Bay, but hadn't heard about the Facilities or Bay View contract. He stated MK had more
graders than anybodies ever had and as many loaders as Brechan and that AK Construction
had all five service area contracts in the past and handled them adequately with less graders
than MK. He told the board MK had three operators and likelihood of getting three more was
very good. He stated MK had five sanders; two of them would be allocated for Service Area
No. I, one for Womens Bay and one for wherever it's needed.
T. Martin said he hoped MK Construction could do the job and that the operators were
capable; because he wanted the Service Area No. I done right.
D. Symmons stated he wasn't attacking C. Lorenson; he had decades of experience, but from
a boards point of view for him not to attend meetings is crucial and to only come at a time
that the board needed him wasn't right. He said the Borough had guidelines for the Board
members and asked that C. Lorenson see it from the Boards point of view; that he didn't
want him to go away but he wanted him to attend the meetings.
A. Torres — None
G. Spalinger asked now that K. Arndt was the contractor for the Service Area No. I, would
he be able to remain on the Board.
K. Arndt stated he would but wouldn't be able to participate in actions concerning road
service.
S. Arndt told the Board they all should have received an email on the subdivision on Lilly
Drive. He stated it wasn't on the agenda so he wanted to mention it under board member
comments to see what the Boards opinion was. He stated the grade elevations weren't on the
preliminary plat, it was lacking information and difficult to make an accurate determination
on the driveway approach. He asked A. Torres if the P &Z Board received that information
and was told no, most of the plats didn't have the road elevations.
7. Meeting Schedule
The next meeting was scheduled for Tuesday, August 9, 2011 @ Bayside Fire Hall, 7pm.
8. Adjournment
There being no further business before the Board the meeting was adjourned at 8:35pm.
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Submitted By:
3
Date:
arber
Engineering/ acilities Secretary III
Approved By:
SCO ta /7 6 Date: /.2 - /2 -.
Scott Arndt, Chair
Service Area No. I
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