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2010-06-22 Regular Meeting Service Area No. 1 Board Regular Meeting 22 June 2010 7:00 pm Bayside Fire Hall 1. Call to Order DEC 1 7 2010 Chair S. Arndt called the meeting to order at 7:03 pm. 2. Roll Call Present were Board Members Chair S. Arndt, T. Martin, G. Spalinger, D. Symmons and A. Torres. Others present were Robert Tucker and Mary Barber, Kodiak Island Borough. Excused was C. Lorenson and absent was K. Arndt. A quorum was established. 3. Approval of Agenda It was MOVED, G. Spalinger and seconded to Approve the Agenda. Motion CARRIED by an affirmative voice vote. 4. Approval of Previous Minutes — April 13, 2010 It was MOVED, G. Spalinger and seconded to Approve the Minutes of April 13, 2010. Motion CARRIED by an affirmative voice vote. 5. Acknowledge Receipt of the Financial Report It was MOVED, G. Spalinger and seconded to Acknowledge Receipt of the Financial Report. Motion CARRIED by an affirmative voice vote. 6. Visitor Comments R. Tucker introduced himself to the Board and explained that he was the Borough contact for the Service Areas. He told the Board that he may have overstepped his bounds by calling out some graders to get work done after several complaint calls and that maybe he should have handled it differently, but under the circumstances he called out another contractor to grade. He explained that calls were made to the Chair and Vice Chair, but neither responded. 7. Chair Report Chair Ardnt told the Board that Yasha w /Brechan, T. Martin and himself went and lined out priority brush cutting, ditching and calcium chloride. He stated most of the work had been done except Peninsula Dr. _still needed brush cutting. He said he noticed Balika Lane and Lilly Drive needed drainage work and culverts cleaned out. Chair Arndt wanted July's agenda to reflect: Prioritizing road work and requesting an additional $2.SM from the State to pave the rest of Woodland Acres, Balika, parts of Lilly Dr and possibly fill in with Ed's Way N: \EF \Service Districts \Service Area No. 1 \ Minutes \2010 \Draft Minutes 6.22.10.doc and Eider Street. He stated the $65K that was requested from the Borough didn't get funded. He talked to K. Smith, Project Manager for the Borough who stated that he wasn't sure how much money would be left after paving Sharatin, Puffin, Curlew and Gull, but said the Service Area's portion of Selief would be a priority. Chair Arndt told the Board that Brechan gave the Borough a couple of prices for paving Selief, which was somewhere between $300 and 5400K. 8. Old Business a. Calcium Chloride Update Chair Arndt told the Board that the Calcium Chloride went down. He stated he felt that the last couple of years it had been put down too light. He said there was 1 bag left after it went down. He told the Board he had it put down heavy and put the same amount everywhere. He stated that in the past all the roads weren't done. He said over the next couple of months he would see how the finances were and how it was holding up. 9. New Business a. Chair Cell Phone Chair Arndt stated he was given a cell phone by the Borough. R. Tucker told the Board that it was an interim phone until the Board talked about it and made a decision on the plan they wanted. Chair Arndt stated the phone would be handed off to the next in line to ensure the public was able to make contact with a Board member. Discussion followed and M. Barber was directed to research information on the cost, etc. and to bring it back to the Board at the next meeting. 10. Visitor Comments None 11. Board Member Comments T. Martin asked if the Selief paving project was on hold until the 565K was funded. Chair Arndt stated K. Smith wasn't happy with the I" proposal submitted by Brechan and asked for another. He stated he would be bringing the cost back to the Board when he received it. D. Symmons thanked R. Tucker for coming and explaining the communication errors. He stated he had customers tell him they had called and were unable to get a hold of anyone. He said he didn't think he took the position as responsibly as he could have in the past and that some things had happened over the last couple of years that just came to the surface. He stated that it was sad there weren't any constituents involved and that they must take it fin granted that the Board was doing their job. He told the Board he wanted to see a drive around done. N: \Et \Service Districts \Service Area No. 1 \Minutes \2010 \Draft Minutes 6.22.10.doc T. Martin asked Chair Arndt about the budget balance, game plan for left over monies, problem priorities and said he would like to do a drive around. He thanked B. Tucker for coming to the meeting. A. Tones agreed that a drive around was a good idea. He said in regards to the Brechan bid on project, he received calls to combine service areas. He told the Board he would like to see W. Koning cone to their meeting and give a staff report on Service Area No. 1 projects and where future plans were going in the eyes of the Borough. He asked M. Barber to get him an additional copy of the FY201 I budget. S. Arndt asked the Board what they thought about a meeting in July or August. He asked the Board if they would like to do the drive around in the evening or on the weekend. He stated the Board needed to address drainage issues, etc. G. Spalinger told the Board he was pleased with the calcium chloride and that everything looked good. He said he drove into Shahatka and it didn't look like Saltery Road anymore. He stated he was in favor of a drive around with the Board and B. Tucker and that the Board could make a list and prioritize it, that way when they looked at their budget if there weren't enough funds to do one of the top ones on the priority list they could choose one lower on the list that wouldn't eat up the budget in order to get some of the things taken care of He said he didn't know who was responsible for the parking lot at Island Lake Creek Park, but he had seen the sanding truck in there and didn't know who was paying for it. He said the State culvert had been plugged up for 3 or 4 years and in the winter the water overflows on the road. He asked B. Tucker to mention it to the State DOT. 12. Meeting Schedule Chair Arndt said it would be set at a later date. 13. Adjournment There being no further business before the Board the meeting was adjourned at 8: 10pm. N: \EF \Service Districts \Service Area No. 1 \Minutes \2010 \Draft Minutes 6.22.10.doc Submitted By: SA.._ A _ •Ilk Date: (�/ c Bar JJJ l 5 Mary J. Baer Engineerin_ /F.. t'ties Approved By: S r o A Date: /2 - 6 ,ZU /O Scott Arndt, Chair Service Area No. 1 N: \EF \Service Districts \Service Area No. 1 \Minutes \2010 \Draft Minutes 6.22.10.doc