Loading...
2010-04-13 Regular Meeting Service Area No. 1 Board Regular Meeting �i:l � - 13 April 2010 7:00 pm -- ------ KFRC Conference Room JUN 2 9 2010 D 1. Call to Order rt��OUGH CLERK'S OFFICE Chair C. Lorenson called the meeting to order at 7:04 pm. 2. Roll Call Present were Board Members K. Arndt, S. Arndt, Chair Lorenson, T. Martin, D. Symmons and A. Torres. Others present were M. Barber, Kodiak Island Borough, T. Bonney and G. Spalinger. A quorum was established. 3. Approval of Agenda It was MOVED, S. Arndt and seconded to Approve the Agenda. Motion CARRIED by an affirmative voice vote. 4. Approval of Previous Minutes — February 8 February If" and March 9, 2010 It was MOVED, S. Arndt and seconded to Approve the Minutes of February 8 February 12 °i and March 9` 2010 with the addition of T. Martin as being present at the March 9, 2010 meeting. Motion CARRIED by an affinnative voice vote. 5. Acknowledge Receipt of the Financial Report It was MOVED. S. Arndt and seconded to Acknowledge Receipt'of the Financial Report. Motion CARRIED by an affinnative voice vote. 6. Visitor Comments T. Bonney asked the Board if they had any questions for him. T. Martin asked him why lie wanted to join the Board. He responded that he was bored and didn't want to run for Borough Assembly because it took way too much effort, that and he was interested in the roads, but no reasons in particular. He stated the kids were out of the house, but he didn't want to do four meetings a week or anything of that nature. He thought Service Area No. 1 would be a good Board to get on. G. Spalinger said hello to the Board. 7. Chair Report Chair Lorenson told the Board that ditching was done a while ago and some missing signs were put up. He said lie received a lot of calls from residents wanting to know when they N: \EF \Service Districts \Service Area No. 1 \Minutes \2010 \Draft Minutes 4.13.10.doc were going to get Curlew, Puffin and Gull streets graded. He said it was tough now with the weather, but they would get out and take care of it as soon as they could. He checked their stock of Calcium Chloride and told the Board there were five bags left, so he felt they should order the same amount as they did last year. lie called Louie with Brechan and wasn't able to get tentative figures from him for paving Service Area No. I's section of Selief. He told the Board there was ditching that needed to be done on Anton and Lilly, but it gets expensive, so whoever got elected as Chair should check with the Board to find out if they wanted to spend the money towards ditching or save the money to put toward paving Selief. The holes on Selief had been cold patched two times so far this past winter. 8. Old Business a. Election of Officers D. Symmons told the Board that both he and T. Martin were interested in the Vice -Chair position and lie proposed there be two Co- Chairs instead. Discussion followed and points made were; questions of legality, bylaws, training, contractor interface, who to direct calls to. S. Arndt and C. Lorenson stated they were interested in the Chair position. K. Arndt nominated C. Lorenson and D. Symmons nominated S. Arndt for Chair. A vote by ballot was conducted and S. Arndt won by a 4 -2 vote. D. Symmons and T. Martin stated they were interested in the Vice -Chair position. A. Torres nominated T. Martin and T. Martin nominated D. Sytmnons for Vice - Chair. A vote by ballot was conducted and T. Martin won by a 4 -2 vote. b. Recommendation of Appointee (1 Seat Available, 2 Applications) It was MOVED, D. Synnnons and seconded to recommend to the Assembly to appoint G. Spalinger to the vacant seat for a terin to expire October 2010. It was MOVED, K. Arndt and seconded to Amend the Main Motion by replacing G. Spalinger with T. Bonney and to recommend to the Assembly to appoint T. Bonney to the vacant scat for a term to expire October 2010. A vote by ballot was conducted and the Motion FAILED by a 4 -2 vote. A roll call vote was conducted on the Main Motion to recommend to the Assembly to appoint G. Saplinger to the vacant seat for a term to expire October 2010. Motion CARRIED unanimously. N: \EF \Service Districts \Service Area No. 1 \Minutes \2010 \Draft Minutes 4.13.10.doc 9. New Business a. Calcium Chloride Quotes Chair Lorenson told the Board there were 2 quotes were received for Calcium Chloride. Univar quoted $15,200 and Round Butte quoted 1 1,645.22. It was MOVED, S. Arndt and seconded to have M. Barber issue a purchase order to Round Butte for 20 tons of Calcium Chloride to be delivered to Kodiak in the amount of $11,645.22. Discussion followed and points made were; how many bags left on hand, previous amount purchased, shelf life and use. A roll call vote was conducted and the Motion CARRIED unanimously. b. Equipment Repair Invoices Chair Lorenson told the Board that the contractor billed the Service Area for chain repair. He wanted to know how the Board felt about these charges. K. Arndt said there aren't any provisions in the contract to repair chains. A. Torres said the contract didn't require the contractor to use chains so the Service Area shouldn't pay for the contractor to repair them. The chains may be a safety issue for the contractor, but that's their choice to use or not. K. Arndt asked that the Board direct the Chair to discuss charges for repairs on equipment with contractor. 10. Visitor Comments G. Spalinger thanked the Board for appointing him to the Board. lie said he would like to see a drive around through the Service District to pinpoint any issues that may need to be addressed in the upcoming season. 11. Board Member Comments T. Martin said S. Arndt and he would get together to discuss a couple of things. He said lie was going to bring up a couple protocol things in the future on some of the problems he's seen and procedures on what problems are going to be addressed and in what order. He told C. Lorenson he did a wonderful job, but he's a firm believer in changing it up and thanked him for his service. He said he didn't want to sec the same Chair every year and if he's still on the Board next year he would do the same thing. S. Arndt welcomed G. Spalinger to the Board. He thanked the Board for electing him as Chair and said lie would be working with T. Martin and D. Symmons as much as possible to try and make the transition as simple as possible in the future. A.Torres welcomed G. Spalinger to the Board. He said as far as the votes for the new member on the Board, he went in to the meeting with an open mind but getting on the Board because you have spare time wasn't an answer that was appropriate and that's what changed his mind on who to appoint. He told the Board lie was looking forward to getting Puffin, N: \EF \Service Districts \Service Area No. 1 \Minutes \2010 \Draft Minutes 4.13.10.doc Gull and Curlew paved because they are horrible. He asked the Board when the paving was supposed to start again and was told according to the Contractor's schedule, the end of May. D. Symnnons thanked G. Spalinger for getting back on the Board. He told C. Lorenson he did a great job and he wished he had asked him a lot more questions. He said lie was really glad T. Martin decided to get on the Board. He recognizes personal attributes, the input, and diverseness of the Board. He stated he was grateful that both T. Martin and G. Spalinger were both on the Board and was sorry that he hadn't gotten as involved as he could have. He believed the Board missed the boat on a few things and didn't want to see another couple months go by without an attempt of a meeting. It didn't reflect the responsibility that they had taken on to be on the Board. lie wasn't looking forward to the veterans checking out too soon, due to the gap of knowledge between them and the new guys. K. Arndt welcomed G. Spalinger. He said lie was disappointed in T. Bonney's behavior and felt he should have stayed for the meeting. He told C. Lorenson that lie did a great job, made it more than it was and worked it well. He stated C. Lorenson worked well with the contractor and knew they kind of double teamed him at times, but he did well. He said they were fortunate for the mild winter, which saved the Service Area money even though the rates were much higher, but the Board needed to continue to watch their money as they were at 52% of their budget. He welcomed T. Martin to the Board and was glad to see lie was willing to step up and take the Vice Chair position. He told him not to hesitate, if S. Arndt is out of town to ask questions of any of the Board members as to what needs to be done or what he needed to do. He stated he would like to get off the Board, but wouldn't until lie saw more residents step up to be a Board member. C. Lorenson told the Board he appreciated the Boards support over the last couple of years. He welcomed S. Arndt as Chair and welcomed G. Spalinger back on the Board. 12. Meeting Schedule The next Regular Meeting was scheduled for Tuesday, May 25, 2010. 13. Adjournment There being no further business before the Board the meeting was adjourned at 8:18pm. N: \EF \Service Districts \Service Area No. 1 \Minutes \2010 \Draft Minutes 4.13.10.doc Submitted By: Date: ai td tne J. rb eri ac ilities Approved By: S ol�Trr, Date: 2 -2 Scott Arndt, Chair Service Area No. 1 N: \EF \Service Districts \Service Area No. 1 \Minutes \2010 \Draft Minutes 4.13.10.doc