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2008-12-09 Regular Meeting~1 Service Area No. 1 Board Regular Meeting 09 December 2008 7:00 pm KFRC Conference Room A. Call to Order Chair C. Lorenson called the meeting to order at 7:05 pm. B. Roll Call 1 -'w~` f T _ \~1 ~`i. ~ s`..` ~~ JAN28~ ~' Present were Board Members S.L. Adinolfi, K. Arndt, S. Arndt, C. Lorenson and D. Symmons. Others in attendance were A. Torres and T. Mitchell. C. Approval of Agenda It was Moved, S. Arndt and seconded to Approve the Agenda. There was a unanimous affirmative voice vote. D. Approval of Previous Minutes It was Moved, S. Arndt and seconded to approve the minutes of May 6, 2008 with changes. There was a unanimous affirmative voice vote. E. Acceptance of Financial Report It was Moved, S. Arndt and seconded to acknowledge receipt of the Financial Report. There was a unanimous affirmative voice vote. F. Visitor Comments None G. Chair Report Chair Lorenson told the Board they limped through the summer with Brechan being out the road. MK Enterprises stepped up to the plate and helped out the service area with the road needs. Received some calls about Hill Top needing to be sanded. Brechan was down to one sander, so they had a hard time keeping up with all the roads. Road sign issues, but Brechan is taking care of it. Met with the Borough Manager about Selief, and was told the Borough won't be forming an assessment district. The Manager was going to research another avenue and get back to Chair Lorenson, but the Chair has not heard anything to date. Chair Lorenson is still pursuing paving the loop. He told the Board the Borough received 2.SM for road improvements. He is working on getting a price from Brechan. He asked the Board for their opinion regarding unloading track hoe on asphalt. The Board told the Chair to talk to the contractor's and tell them not to drive their equipment on asphalt. The Chair was N:\EF\Service Districts\Service Area No. 1 eoard\Agendas and Minutes\Service District Minutes\SA#1 Minutes 2008\Draft Minutes 09 December 08.doc r, directed to talk to W. Koning about sending out certified letter to all contractors re: driving equipment on asphalt without tires. The Chair will also talk to W. Koning about vehicles left in service area right of ways. H. Old Business None I. New Business a. Selief Maintenance Agreement with the City of Kodiak It was Moved, S. Arndt and seconded to approve an increase of $391.00 (from $1353 a yr. to $1724) for the Snow Plowing and Sanding Service provided by the City of Kodiak to the portion of Selief Lane outside the Boundaries of the City. Motion passed by a roll call vote. b. Recommendation to Assembly -New Board Member It was Moved, S. Arndt and seconded to recommend to the Borough Assembly that A. Tones be appointed to the Board vacancy seat that expires 2009. Motion passed by a unanimous voice vote. c. Election of Officers -Chair & Vice Chair It was Moved, S. Arndt to re-elect C. Lorenson as Chair. It was Moved, S.L. Adinolfi and seconded to elect S. Arndt as Vice Chair. Motion carried. J. Public Comments T. Mitchell told the Board that the asphalt at the end of Spruce Cape is being cut into by contractor's equipment. She also wanted to let the Board know when concrete is poured the shoot is cleaned out in the drainage areas. Gravel is getting ground into the pavement when the roads are being graded. She also stated she doesn't want to pay for Woodland Acres to be paved. K. Board Member Comments S. Arndt -none. S.L. Adinolfi told the Board that in the Minutes of May 6th it was stated the Chair was going to get the cost of paving & repair of pot holes on Selief Lane, but it hasn't happened yet so she hopes the Board can anticipate getting those figures sometime in the near future. She asked about Selief Lane and guessed it would remain on the agenda for some time to come. She agreed that there's something to be said for having only one big group in town to do the work, but at the same time there's something to be said that if SA#1 is paying Brechan to do work for them, they should be able to expect the best they can give and not letting them slide N:\EF\Service Districts\Service Area No. 1 Board\Agendas and Minutes\Service District Minutes\SA#1 Minutes 2008\Draft Minutes 09 December O8.doc .~ ,," because next year we're afraid they might not have them. She said there needs to be a middle line where the Service Area gets the work done that needs to be done and they get the quality work done without giving too much thought as to Brechan being the only contractor. She said she had some complaints re: grading on Cliffside. Asked the Board how they did with the Budget, accomplishment list and priorities list. D. Symmons told the Chair he valued his knowledge on the road service contract. He said he was glad S.L. Adinolfi and K. Arndt decided to stay on the Board. He asked the Board what he should tell the constituents of the Service Area that live on state maintained roads and are paying Service Area #1 taxes. K. Ardnt welcomed A. Torres to the Board. He told the Board they need to have meetings more often, definitely quarterly. As far as contractors and snow removal, what's happened is Brechan has cancelled all their road service contracts except for Service Area #1. MK Enterprises filled in for them when needed. He believes Brechan will continue with the contract and if they can't get to the work they can call in another contractor. As far as Brechan bidding for the contract next spring, he's not sure if they will or not. He told the Board if Brechan didn't bid on the contract MK Enterprises would. Chair Lorenson told the Board that MK Enterprises bailed Brechan out on several occasions. He, Brechan and MK got it worked out, that if Brechan wasn't able to take care of the service area roads Brechan would call MK out and email the Borough that MK was going to be doing the work and invoicing the Borough directly. He told the Board he appreciates their faith in him and he feels Scott and he will do a good job. K. Meeting Schedule Next meeting scheduled for January 13, 2009. O. Adjournment There being no further business before the Board, it was Moved, S. Arndt and seconded to adjourn the meeting at 8:OSpm. N:\EF\Service Districts\Service Area No. 1 Board\Agendas and Minutes\Service District Minutes\SA#1 Minutes 2008\Draft Minutes 09 December 08.doc ,~ , Submitted By: Date: 1. -t p Date: ~'" ~ ~~ N:\EF\Service Districts\Service Area No. 1 Board\Agendas and Minutes\Service District Minutes\SA#1 Minutes 2008\Draft Minutes 09 December O8.doc Service Area No. 1