2009-06-09 Regular Meeting Service Area No. 1 Board
Regular Meeting !
9 June 2009 7:00 pm - 3 2010
KFRC Conference Room
1. Call to Order ^,;i _LH. ,,
BGRG'.
Chair C. Lorenson called the meeting to order at 7:03 pm.
2. Roll Call
Present were Board Members SL Adinolfi, S. Arndt, C. Lorenson, A. Torres and R. Ryser.
D. Symmons arrived at 7:08pm and K. Arndt was out of town and excused.
3. Approval of Agenda
It was Moved, S. Arndt and seconded to Approve the Agenda. Motion Carried by an
affirmative voice vote.
4. Approval of Minutes — May 5, 2009
It was Moved, SL. Adinolfi and seconded to Approve the Minutes of May 5, 2009. Motion
Carried by an affirmative voice vote.
5. Acknowledge Receipt of the Financial Report
It was Moved, S. Arndt and seconded to Acknowledge Receipt of the Financial Report.
Discussion followed, Chair Lorenson told the Board that the Financials were not correct
because the Contractor still hadn't invoiced the Borough for Road Work done in the Service
Area since November 2008. He told the Board the Borough contacted Brechan and informed
them to ensure payment they must submit the invoices by June 5, 2009.
6. Visitor Comments
None
7. Chair Report
Chair Lorenson told the Board that he spoke to Brechan and the calcium chloride had arrived
in town, but Brechan was busy and hadn't been able to get it, hopefully it would be delivered
in 2 days. He told them he wanted the work done during the present fiscal year. He also told
the Board he would call M. Martin and ask him about the invoices for the Service Area Road
Contract since it's been six months since last invoiced. He stated there were a couple of Stop
signs missing and some cold patching needed to be done. He wasn't able to get any
information from the Borough about paving Sharatin and he didn't believe it would be paved
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this year because Brechan had too much paving to do already. He told the Board there's a
culvert on Woodland Drive that needs to be addressed.
8. Old Business
None
9. New Business
A. Recommendation to Borough Assembly to Award the Road Maintenance and
Repairs, Snow Removal and Sanding Contract for Service Area No. 1 to Brechan
Enterprises, Inc. for the fiscal years 2010 — 2011.
It was Moved, S. Arndt and seconded to Recommend the Borough Assembly Award the
Road Maintenance and Repairs, Snow Removal and Sanding Contract for Service Area No. 1
to Brechan for the fiscal years 2010 — 2011. Discussion followed; points that were made
were the extreme jump in prices, negotiating prices, pre -buy and stockpile D -1, pulling bid
scheduled items and not having competition for bidder. Motion Carried by a roll call vote.
It was Moved, S. Arndt and seconded to Purchase 1500 yards of D -1 at Current Contract
Rates and Stockpile the Product for Later Use. Motion Carried by a Roll Call Vote.
10. Visitor Comments
None
11. Board Member Comments
S. Arndt — None
D.Symmons — Apologized to the Board for being late and hates that the Board's hands are
tied with the Road Service Contract.
A. Torres —None
SL. Adinolfi — Stated she didn't like the fact that there was no room for negotiation in prices
on the Road Service Contract.
R. Ryser — Stated that Anderson may have bid at those prices.
C. Lorenson — None
12. Meeting Schedule
Next meeting will be scheduled at a later date.
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13. Adjournment
There being no further business before the Board, it was Moved, S. Arndt and seconded to
adjourn the meeting at 7:40 pm.
i
Submitted By:
Date: I J to 10
Mary I B ber
Engineeri acilities
Appro
Date:
arlie Lorenson, Chair
Service Area No. 1
I
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