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03/19/2008 Regular Meeting/Public Hearing Budget Service Area No.1 Board Regular(Meeting A. Call to Order 19 March 2008 7:00 pm KFRC Conference Room ~ ~ C ~ ~ ~;' [E ~ ~\- "''',:/ iLUN 2 5 2008J Be 'v' I ' .." (,! "".'" ,., tH"" ,.....[ )j.\{)U;~ll'l UL.Lh~\ 0 ut;~IL Chair C. Lorenson called the meeting to order at 7 :00 pm. B. Roll Call Present were Board Members S.L. Adinolfi, S. Arndt, C. Lorenson and D. Symmons. Excused Board Members were K. Arndt, E. Mahoney and P. Tuttle. C. Approval of Agenda It was Moved, S. Arndt and Seconded to approve the Agenda. There was a unanimous affirmative voice vote. D. Approval of Minutes It was Moved, S. Arndt and seconded to approve the minutes of February 12, 2008 with corrections. There was a unanimous affirmative voice vote. E. Acceptance of Financial Report It was Moved, S. Arndt and seconded to acknowledge receipt of the Financial Report. There was a unanimous affirmative voice vote. F. Public Comments None. G. Chair Report Chair Lorenson stated that the water problem at Shahafka has been deverted. He said the resident turned the pump around and the water isn't coming out across the road any more. He stated that Yasha and Louie are out of town and once they get back they will go over there. Chair Lorenson said he's met with the Olsen's and they are going to try to come up with some sort of an agreement so that something can be done without spending big bucks. He will bring it back to the Board once something is worked out. D. Symmons stated that G. Martin is a very approachable person and if he saw something that he could do to help (easement), D. Symmons believes he'd be a team player with it. N:\EF\Service Districts\Service Area No.1 Board\Agendas and Minutes\Service District Minutes\SA#1 Minutes 2008\Minutes 19 March 08.doc Chair Lorenson said he spoke to R. Greene with the State and they are going to take care of ditching in quite a few of the areas. There have been problems with a clogged culvert on Island Lake by the dumpsters, and residents are having a hard time getting to them. The State said they will be taking care of these issues this summer, along with lining some ditches with rock. Chair Lorenson stated hopefully this will take care of some of these ditching and culvert issues that he's been dealing with throughout the winter. He said he's had to have Brechan go over a couple of times and dump some D-l and chips so people could get to the dumpsters. Other. than that he feels they may have turned a corner on winter, he's been trying to grade. S. Arndt said normally the Service Area shouldn't be doing anything there. He stated it's the KIB's responsibility. KIB takes care of the parks, the bikepath and they take care of the garbage. Chair Lorenson said the Service Area takes care of plowing the dumpsters. It's been an issue for a couple years and it was bad. S. Arndt stated it's a State road and asked Chair Lorenson if he takes care of all the dumpsters on Rezanof and Spruce Cape. Chair Lorenson said the Service Area has been taking care of the dumpsters by the Helipad. He feels the residents need to be able to get to the dumpsters and it minimizes the calls. D. Symmons asked how the KIB takes care of this type of issue, wanted to know if they send a crew out. S. Arndt stated the KIB sends K. Arndt out. H. Public Hearing FY2009 Budget a. Motion: Approval of 2009 Annual Budget. Chair Lorenson closed the Regular Meeting and opened the Public Hearing for FY2009 Budget. It was Moved, S. Arndt and seconded to approve the FY2009 Budget for Service Area #1. Chair Lorenson closed the Public Hearing. Chair Lorenson asked for a motion for approval of the FY2009 Annual Budget. Motion Carried by a unanimous roll call vote. I. Public Comments None. J. Old Business None. N:\EF\Service Districts\Service Area NO.1 Board\Agendas and Minutes\Service District Minutes\SA#1 Minutes 2008\Minutes 19 March 08.doc K. New Business a. Road Maintenance Contract - Revised Rock Prices Chair Lorenson stated that J. Sessoms with Brechan submitted a bid for sanding material at a price of $15.43 per ton for l~" rock chips and $6.69 per ton for D-1. Brechan called B. Cassidy with the KIB to inform him that the figures that were included in their bid were wrong and provided the amended prices of $21.60 per ton for 1,4" rock chips and $9.36 per ton for D-1. Chair Lorenson referred to B. Cassidy's memo in the Boards packet stating the amended fees should have been presented to the Board and the Assembly, but B. Cassidy failed to make them available for consideration. B. Cassidy goes on to state in his memo that he recommends to the Board to recommend to the Assembly that the amended costs associated with sanding material as found in exhibit "A" are warranted. Chair Lorenson asked for a motion to recommend to the Assembly that the amended costs associated with sanding material as found in exhibit "A" be made part of the contract. Motion carried by a unanimous roll call vote. b. Tax Issue Chair Lorenson asked the Board if this was something they wanted to discuss in this meeting or wait for E. Mahoney, since he's the Board member that has been researching it. The Board decided to wait for information from E. Mahoney. c. Selief Lane Paving Chair Lorenson stated Selief Lane Paving is another topic that E. Mahoney is working on. SL Adinolfi asked where the Board was with this issue last. S. Arndt stated the Assembly told E. Mahoney to come back to them with what the Board wanted and that's where it lies. L. Public Comments None. M. Board Member Comments D. Symmons said he trusts the Board with their experience in the past and will continue to do so. S.L. Adinolfi said she received a call from someone in the district who wanted to know when their paved roads were going to get cleaned. She asked the Board if that wasn't something they did later on in the spring. The response was yes, usually mid April. She asked about the gentleman on Wilton White Way and wondered if Chair Lorenson had been in contact with him re: guardrail. N:\EF\Service Districts\Service Area No.1 Board\Agendas and Minutes\Service District Minutes\SA#1 Minutes 2008\Minutes 19 March 08.doc Chair Lorenson stated he has been in contact with Mr. Cappozi and said it would be something the Board discusses, but he's not in favor of guard railing the whole thing. If anything, there's less than a 100 feet that would be along there. He stated he went to the State Troopers and they are going to start monitoring Sharatin Rd again. SL Adinolfi stated there was an email at work today that has to do with Parliamentary Procedures and Boards, so the Board needs to think about putting it on the Agenda. Chair Lorenson said he was going to get it on the next meeting Agenda. Discussion followed, but no decision was made whether or not to have a presentation on Parliamentary Procedures. S. Arndt said he wanted to know in advance of any work that is to be done over on Shahafka. What is planned and what the cost is going to be. He also stated that Mr. Cappozi was interested in helping pay for half the guard rail and if that be the case he would be in favor of putting up a guard rail there, but not along the entire road. Chair Lorenson said the person that went off the road recently at the same location, his insurance is paying to replace the culvert. N. Meeting Schedule To be decided at a later date. o. Adjournment There being no further business before the Board, it was Moved, S. Arndt and seconded to adjourn the meeting at 7:45pm. Submitted By: Date: ~ 4> ( f)~ Date: s-- yo~ Charlie Lorenson, Chair Service Area No.1 N:\EF\Service Districts\Service Area No.1 Board\Agendas and Minutes\Service District Minutes\SA#1 Minutes 2008\Minutes 19 March 08.doc