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02/12/2008 Regular Meeting Service Area No.1 Board Regular Meeting ~"" i i (' "\ I ' \, ! Ii: I'tji I , I I ' Lr' ------ MAY - 1 2008 '" I ,. I ----~ -'"~--V---i""':::::-) .. t! 11 ! ! 12 February 2008 7 :00 pm Bayside Fire Hall A. Call to Order Chair C. Lorenson called the meeting to order at 7:00 pm. B. Roll Call Present were Board Members S.L. Adinolfi, S. Arndt, C. Lorenson and D. Symmons. Not present were K. Arndt, E. Mahoney and P. Tuttle. Excused were E. Mahoney and P. Tuttle. C. Approval of Agenda A motion was made and seconded to approve the Agenda. SL Adinolfi stated she was hoping to see the work session action items on the Agenda. Chair Lorenson stated that E. Mahoney was handling the annexation and area wide tax issue and wasn't going to be present for the meeting, so he saw no reason to have it on the Agenda. There was a unanimous affirmative voice vote to approve the Agenda. D. Approval of Minutes A motion was made and seconded to approve the minutes of November 13, 2007. There was a unanimous affirmative voice vote to approve the Minutes. E. Acknowledge Receipt of Financial Report There wasn't an accurate one to Accept. F. Public Comments Gene Capozzi gave a letter to C. Lorenson and wanted to bring to the attention of the Board that there is a damaged culvert that runs under Sharatin Rd and spills out behind his house, which is located on Wilton White Way. G. Capozzi also felt there should be a guardrail put in place on Sharatin to prevent vehicles from coming off Sharatin down onto Wilton White and landing in his house when roads are bad. There have been two vehicles in the last couple of months come off Sharatin and almost run into his house. C. Lorenson said he will be in touch with G. Capozzi. Rusty & Debbie Olsen presented pictures to the Board re: Shahafka drainage problems that have been going on for several years. They said that they've been fighting this issue for 17 years, since they moved in there. They stated the water pools up and in the winter time it creates a huge hole that vehicles are getting lost in. C. Lorenson stated he was under the impression that K. Fortune was going to get a sump pump and pump the water out the back N:\EF\Service Districts\Service Area No.1 Board\Agendas and Minutes\Service District Minutes\SA#l Minutes 2008\Minutes 12 February 08.doc of his house. C. Lorenson said that last time he was Chair for the Board, B. Cassidy from the KIB was to have it surveyed. S. Arndt stated the Board voted against paying W ALTCO to negotiate an easement. C. Lorenson requested that M. Barber pull the minutes. SL Adinolfi said she wasn't sure it was put in writing. S. Arndt said it could have been a Work Session and not a Regular Meeting. SL Adinolfi thought it was something the KIB was responsible for. S. Arndt stated Brechan would need to grant an easement to the KIB. G. Chair Report C. Lorenson said it's been a fun winter. He has received a few calls re: gates on graders not being used. He received a call from a woman on Eider about her driveway not being cleared. C. Lorenson also received a letter from T.Mitchell out on Sut Larsen about the gate not being used at her driveway. According to the KIB 24' is to be kept open in front of their house. C. Lorenson said there were some issues at Island Lake, water glaciates by the dumpster from the culvert being plugged up. He would like to get together with R. Greene from the State DOT about this. He received a call from a man on a flag lot on Spruce Cape that isn't getting road service any longer and he wanted to know why. C. Lorenson told him he doesn't pay for road service. H. Old Business None. I. New Business a. Schedule Budget Work Session & Public Hearing. C. Lorenson would like to schedule the next Work Session on February 26, 2008 and the Regular Meeting/Public Hearing to be held March 18,2008. b. Discuss Change of Service for Roads (Chips to D-l on Asphalt) C. Lorenson said he looked at what was being spent and would like to change to D-l. He understands that D-l being put on asphalt can damage the asphalt. If the Service Area can save money by doing this he would like to see the Board approve this change. S. Arndt said he wasn't in favor of putting D-l on asphalt roads unless the weather warrants it. He stated that when R. Greene was on the Board, who is in charge of State maintenance, he refused to use it on asphalt. When it's been used in the past it has tore up the asphalt. C. Lorenson said he would check further into this and bring it up at a later date. He would like to bring this issue up under Old Business at the next meeting. c. District Wide Paving N:\EF\Service Districts\Service Area No.1 Board\Agendas and Minutes\Service District Minutes\SA#l Minutes 2008\Minutes 12 February 08,doc C. Lorenson stated that at a work session he came up with a plan of just strip paving and raising manholes, but no curb or sidewalks. Possibly go to the KIB to borrow money from the Shuyak fund. Raise the mil a bit and pay it back over 10 or 15 year period. Brechan came up with a rough estimate of $8.8 Million. C. Lorenson said he met with Louie & Yasha from Brechan and they suggested instead of paving all of SA#I, possibly just do the high traffic areas such as Sharatin, Puffin, Curlew, the loop that goes through Woodland Acres that gets the heaviest traffic. SL. Adinolfi asked how long would it last. S. Arndt said roughly 15 to 20 years. SL. Adinolfi asked if the Board could approve the area wide paving or if it would have to go out to the public for a vote. C. Lorenson said it would have to go out to a vote. S. Arndt said the Board could request to the Assembly. The code states 51 % of the residences have to approve it or by a majority vote of the Assembly. S. Arndt stated the KIB doesn't have the option of spending money on a Service Area, however the KIB could take over the Service Area and then the KIB could charge Borough wide for the paving. He said it would be an additional 10 mils to the residents in the area and he doesn't see it passing. D. Symmons asked if it was a primary goal of the Board to pave the roads in the Service Area. S. Arndt said no, there are roads with no base to them. The Board can take the figures and just about double it when you bring in the service that is going to be required after paving. C. Lorenson will put Borough Road Powers under New Business at the next meeting. J. Public Comments G. Capozzi asked if the Board said it would cost $1600-$1800 to grade out Sharatin. S. Arndt replied no, it's all the roads. K. Board Member Comments S. Arndt stated he wished he had the financial report to review. There are issues that need to be addressed. He feels the Service Area is looking at a 1,4 mil increase. SL. Adinolfi vowed she would never bring Perez into a meeting once she was on the Board, but Perez got plowed Saturday & Sunday and it was the best it's ever been plowed. Whoever it was did a great job. She also stated that the folks on Shahafka proved a point. Issues brought to the Board can't be dropped. She asked if the culvert that was all beat up when the Capozzi's were moving in on Wilton White, did that get taken care of or is this the same issue. She would like to see Action Items that are brought up in meetings be kept on the Agenda until they're resolved. Easements on Shahafka, culvert on Sharatin, the Board needs to keep these and all action items on the Agenda. SL Adinolfi requested that the Chair establish that the Board would like to have action items held from one meeting to the next until they either die or get taken care of. C. Lorenson agreed. D. Symmons stated he's no lawyer, but the fact that Capozzi has done what he has done he would think that there's got to be a certain percent of liability. C. Lorenson said the roads were sanded that day. C. Lorenson said the Board is responsible for making the roads safe N:\EF\Service Districts\Service Area NO.1 Board\Agendas and Minutes\Service District Minutes\SA#l Minutes 2008\Minutes 12 February 08,doc and that's all. D. Symmons asked if the Board agrees that this is a serious liability could we do anything. S. Arndt said the Board could, but they'd have to spend the money. D. Symmons said there is a certain amount of humility after the Board did the drive around a year ago and the problems are still out there. L. Meeting Schedule C. Lorenson set the next Work Session for February 26, 2008 and Regular Meeting/Public Hearing for March 18,2008. M. Adjournment There being no further business before the Board, a Motion was made and seconded to adjourn the meeting. The voice vote was unanimous and the meeting was adjourned at 8: 10 pm. Respectfully submitted: Date: ~ ~ I [)~ ~ ./1/0c/ Date: N:\EF\Service Districts\Service Area No.1 Board\Agendas and Minutes\Service District Minutes\SA#l Minutes 2008\Minutes 12 February 08,doc