Loading...
2007-04-16 Regular MeetingSERVICE AREA NO. 1 BOARD REGULAR MEETING MINUTES April 16, 2007 @ 7:00 P.M. KFRC Conference Room CALL TO ORDER: CHAIR E. MAHONEY, called the meeting to order at 7:00 p.m. ROLL CALL: ~~~ ~(~ f 0 ~f SEP 1 2007 ~___..._ Ba~~u~H c~~~~~s GF~~cE Present: Absent: Staff: Sharon Lea Adinolfi Peggy Tuttle Jessica Kepley, E/F Kevin Arndt Scott Arndt Charlie Lorenson Ed Mahoney Greg Spalinger A quorum was established. Adinolfi and S. Arndt arrived at approximately 7:20 p.m.; they were attending a mandatory ARB meeting at the time of roll call. ACCEPTANCE OF AGENDA: It was MOVED, SPALINGER, and SECONDED, K. ARNDT to approve the Agenda as presented. The motion CARRIED unanimously. ACKNOWLEDGE RECEIPT OF FINANCIAL REPORT: It was MOVED, SPALINGER, and SECONDED, LORENSON to acknowledge receipt of the Financial Report. The motion CARRIED unanimously. APPROVAL OF MINUTES: It was MOVED, SPALINGER, and SECONDED, LORENSON to approve the minutes as presented for February 28 and March 21, 2007. The motion CARRIED unanimously. PUBLIC COMMENTS: None. CHAIR REPORT: CHAIR reported John Parker called again regarding a reoccurring issue on his driveway culvert. This time the culvert will be replaced correctly as it should have been the first time. SPALINGER questioned the Service Area Board's responsibility to reconfigure a residents' driveway. CHAIR told the Board he would be talking to Louis (Rocheleau - \\Dove\departments\EF\Service Districts\Service Area No. 1 Board\Agendas and Minutes\Service District Minutes\Service District Minutes 2007\Minutes 16 Apr 07.doc Page 1 of 5 Brechan Enterprises) and will tell him this needs to be repaired at Brechan's expense. Apparently there are a few other properties in the service area that are also having culvert problems. Board members discussed culvert water problems on Sunset Drive and Shahafka Circle, which would need to be addressed soon. MAHONEY spoke to the Board re a number of issues he presented to the Borough Manager, Rick Gifford. He was told by Gifford that the Assembly would reply back re the proposed Coho Way Access. The Assembly instructed Gifford to address the surplus property on Ocean Drive, which may be disposed of through a Borough land sale, in order to realign the road to meet the needs of the residents. OLD BUSINESS: A. Road Maintenance Bid Packet The Board felt there were no additions or deletions needed on the currently advertised bid packet for snow removal and road maintenance. B. Selief Lane Resurfacing It was MOVED, LORENSON and SECONDED, SPALINGER to forward the tabled motion to the next regular meeting, when all members could provide their input. The motion CARRIED unanimously. C. Letter re ROW Parking Issues KEPLEY presented the Board with a letter from the Engineering and Facilities office, addressing the ROW parking issues that have occurred. Copies of the letter will be made and provided to the CHAIR to issue to property owners with ROWs amongst their properties. D. Service Area #1 Road and Maintenance Taxes Board listened and reviewed the recording of the Legislative meeting held re House Bill #185 presented on cd by the CHAIR. At this meeting the Fairbanks Borough attorney voiced her opinion of the tax exemption in their service areas. CHAIR stated that if it was determined the properties in question (SA#1) were wrongfully made exempt from taxation, monies may be returned to Service Area 1. CHAIR reported that Gifford would attempt to get the Borough Attorney's opinion on the Board's current service area-wide taxation issue. MAHONEY predicted if all the proper taxes were received for the Service Area, there may be as much as $51,000 added to the budget per year; LORENSON stated receipt of these monies may lead to a possible reduction of the mil rate in the future. Further discussion will be held at the next regular meeting in order to include those members that are presently absent. E. Service Area #1 Citizens Paving Advisory Group MAHONEY attended a Borough Assembly Work Session to present the proposal of creating a Citizens Paving Advisory Group (Board) for the Service Area. The Assembly \\Dove\departments\EFService Districts\Service Area No. 1 BoardWgendas and Minutes\Service District Minutes\Service District Minutes 2007Uvlinutes 16 Apr 07.doc Page 2 of 5 agreed to provide one Assembly member and Karl Short (Finance Director) to assist the advisory group. This group will start out brainstorming for ideas on paving of the entire Service Area. S. ARNDT suggested that one discussion item for this new group would be on the Borough taking over road powers on all Borough owned roads, this would address issues not only with Service Area #I but also for Womens Bay Service Area and others. MAHONEY stated the Service Area #1 Board should help the Assembly, as the Board has a responsibility to the residents of SA#1. K. ARNDT suggested the Board start putting options that could be accomplished, "don't leave anything out". SPALINGER told the Board, when this advisory group starts and things are starting to be accomplished, they don't want to end up with another road issue like that on Island Lake Road. S. ARNDT asked that the Board consider starting this process with neighborhood meetings to inform the residents of SA#1 of the intended advisory group. (Rest of this comment was inaudible.) NEW BUSINESS: A. Calcium Chloride It was MOVED, S. ARNDT and SECONDED, LORENSON to authorize KEPLEY to receive quotes from vendors for the purchase of 40,000 lbs of calcium chloride to apply to the service area's roads (applying the cost to the next fiscal year's budget). The motion CARRIED unanimously. Re the next application of calcium chloride, S. ARNDT said, since the roads are still frozen, it would be wiser to wait until the first part of May. He also reported that some areas are in need of D-1 prior to the application of the calcium chloride. (Inaudible.) Discussion was held on the amount of calcium chloride needed to cover all the roads within the Service Area. KEPLEY was told to proceed with the gathering of quotes. B. Training for Staff Secretary -Memo to the Board KEPLEY presented the Board with a memo re financial support from the SA#1 Board to assist in funding her trip to Tacoma for a week long training seminar addressing Parliamentary Procedures, Open Meeting's Act, minute taking, and other policies and requirements of those who provide staff support to various boards. Taking this training was suggested by Nova Javier, Borough Clerk. The memo presented relayed Javier's intention to bring all boards up to the same operating level. It was MOVED, LORENSON and SECONDED, K. ARNDT to approve sending J. KEPLEY to training in Tacoma, splitting the cost with Fire Protection Area #1 in an amount not to exceed $600. Discussion was held; board members felt this obligation was not the Service Area Board's, but that of the Borough, to fund the education of staff. Vote was taken and the motion FAILED, 4 to 2. C. Lee Russell Preliminary Plat \\Dove\departments\EF\Service Districts\Service Area No. 1 BoardWgendas and Minutes\Service District Minutes\Service District Minutes 2007UvIinutes 16 Apr 07.doc Page 3 of 5 S. ARNDT reported that he attended the last Planning and Zoning meeting where this plat was presented; P&Z refused the variance request, the subdivision is under review. Board made no action; it was determined the time for Service Area action was past the due date, thus the subject was dismissed by the Board. D. Culvert Issues Board viewed pictures presented by the CHAIR, showing the various culvert issues within the Borough. Some culverts pictured were covered, others were too small, some were not properly buried, and still others had been altered by the property owners. Board discussed requirements as stated per the language on the driveway permit through the Borough. S. ARNDT is in favor of suggesting to the Borough that they adopt a minimum requirement of 30' culverts with driveway surfaces being a minimum of 24'. However, cul de sacs would be different as the 30' culverts will not work, being too large for the area permitted. Further discussion was held. E. Otmeloi Maintenance through Service Area #1 It was reported, at the Legislative Reception the State told the Borough officials that the Borough should consider taking over the Otmeloi paving project. The Borough is trying to get a cost estimate of the project. State funding may not be enough to finish the project; Borough is looking to find other avenues for funding. The Borough will have to accept responsibility of the road before they will be granted any of the money. A potential conflict is that not all of Otmeloi Road is within the Service Area #1 boundaries. The Borough Assembly would like to know if the Service Area #1 Board is interested in taking over Otmeloi. K. ARNDT felt as far as maintenance of the road, the Board would be interested in accepting the road. MAHONEY questioned how the Borough could accept the road in its entirety if a third of the road is not covered by a service area. The possibility of annexing the part of the road not covered by a service area to include it within the Service Area #1 boundaries. PUBLIC COMMENTS None. BOARD MEMBER COMMENTS SL. ADNIOLFI. None. S. ARNDT. Asked that the board move forward on the Selief Lane Resurfacing project at the next meeting. He would like to organize neighborhood meetings to alert the residents of the intentions of the Board. Information, such as cost estimates, will be needed; possibly a cost estimate could be obtained from Brechan Enterprises. \\Dove\departments\EF\Service Districts\Service Area No. I Board\Agendas and Minutes\Service District Minutes\Service District Minutes 2007\Minutes 16 Apr 07.doc Page 4 of 5 K. ARNDT. Alerted the Board that the Coast Guard contractor, KSS, is in the midst of purchasing a new infrared machine to assist with the patching of potholes. They will possibly allow other contractors to rent the equipment. The machine allows for seamless repair of the potholes. C. LORENSON. Feels the CHAIR is doing a good job, likes his thoroughness. E. MAHONEY. None. P. TUTTLE. Absent. G. SPALINGER. None. MEETING SCHEDULE: Regular Meeting: May 8, 2007 at 7:00 p.m. to be held at Bayside Fire Hall. ADJOURNMENT: There being no further business, the meeting was adjourned at 8:30 p.m. SUBMITTED BY: es ep ecretary KI Engineering /Facilities Department Date: ~~~ ~~ APPROVED BY: Ed ahoney, Chai ervice Area No. 1 ~ y~'' Date: '~ \\Dove\departments\EF\Service Districts\Service Area No. 1 Board\P.gendas and Minutes\Service District Minutes\Service District Minutes 2007\Minutes 16 Apr 07.doc Page 5 of 5