2006-05-17 Regular Meeting
SERVICE DISTRICT NO.1 BOARD
REGULAR MEETING MINUTES
MA Y 17,2006 @ 7:00 P.M.
KODIAK HIGH SCHOOL COMMONS
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CALL TO ORDER:
BOROUGH CLERK'S OFFICE
CHAIR E. MAHONEY, called the meeting to order at 7:03 p.m.
ROLL CALL:
Present:
Sharon Lea Adinolfi
Kevin Arndt
Scott Arndt
Charlie Lorenson
Ed Mahoney
Greg Spalinger
Dennis Symmons
Absent:
Staff:
Jessica Kepley, ElF
Bud Cassidy, ElF
Todd Jacobson, Engineer
R& M Consultants, Inc.
Louis Rocheleau, Contractor
Brechan Enterprises, Inc.
A quorum was established.
Also present were a number of Woodland Acres Subdivision residents. (Please see
attached public sign in sheet.)
ACCEPTANCE OF AGENDA:
SL. ADINOLFI requested six action items from the last meeting [25 April 2006] be
added to the present agenda and updates given. The action items were added and the
agenda was amended. It was MOVED, G. SPALINGER, and SECONDED, C.
LORENSON to accept the agenda as amended. The motion CARRIED unanimously.
APPROV AL OF MINUTES:
It was MOVED, S. ARNDT, and SECONDED, G. SPALINGER to approve the Minutes
[25 April 2006] as submitted to the Board. The motion CARRIED unanimously.
VISITOR'S COMMENTS:
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r~one.
OLD BUSINESS:
None.
CHAIR'S REPORT:
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;;', t,.,!'}) \vidJiaU.~~, \, during his report, gave updates on the six action items that were
1;, : added to the Agen~a:
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I ,'(A) D~ain~ e Issue on Larsen's Pro ert Located on Sharatin Wa : There still
L_ .. €xist6Q a d inage issue on the aforementioned property located on Sharatine
,.~2.=~'~0', ,'; 'Wja'y:'~was a letter that was to be sent to the property owners explaining the
-..........tfO'<ira s concern. He would work with B. Cassidy on this letter.
(B&C) SD 1 Property Owners Not Paying Taxes and Financial Information to KIB
Assembly re Tax Payers: Financial information was to be submitted to the
Assembly before anything was to be done on this issue.
(D) Joint Work Session Between Service Area Boards: Chair alerted the Board
that he was in the process of coordinating a joint work session between the
Service Districts. He directed J. Kepley to contact each Board's Chair to
establish time and dates.
(E) Replacing of Road Signs in the District: He reported that 30 signs were
ordered to be replaced throughout the Service District. Once they were
received, the Contractor [Brechan] would begin installing them.
(F) Shahafka Drainage With Tim Hurley: The drainage issue located in the
Shahafka Circle cul-de-sac remained unresolved as it was beyond the Board's
capability to handle.
E. MAHONEY also reported that he'd contacted Brechan Enterprises and they were to
repair the potholes located on Selief Lane.
NEW BUSINESS:
A. WOODLAND ACRES PAVING DISTRICT 2006 PAVING PROJECT
B. CASSIDY addressed the residents of Woodland Acres Subdivision Paving District and
thanked them for attending the meeting. He confirmed with everyone in attendance that
they'd received an Objective/Map handout and then proceeded by introducing T.
Jacobson and L. Rocheleau. He told the attendees there were a number of issues needing
to be resolved and decisions to be made in order to proceed with paving Woodland Acres
Subdivision. The issues being considered at this meeting were:
· Width of Pavement on the Roads
. Paving Driveways to Property Lines
. Width of Driveway Paving
. Phasing
. Drainage Issue Costs
. Grinder Pump Replacement
Residents inquired of the Board, the process that would be followed to assess properties'
located within the Subdivision. B. CASSIDY explained the properties would be assessed
strictly by the value of the land and the assessments would be different than that of the
Trinity Island Paving Project due to the difference and types of lots. S. ARNDT stated
there are a number of lots in Woodland Acres Subdivision that are zoned for duplexes,
that don't exist in the Trinity Island Subdivision, so the two would be difficult to
compare.
The meeting continued with each Board member giVIng their opInIOn on the Issues
presented, then public comments to follow.
. WIDTH OF PAVEMENT:
S. ARNDT: Make the asphalt as wide as can be. There is a combination of bikers and
pedestrians that traverse the subdivision roads and he felt consideration should be given
to the pedestrians, when planning the paving of the roads. His thought was that the main
road on Puffin and Curlew should be wider than the other side roads, pointing out there
are roads that presently exist, which are too narrow, such as Katmai Drive.
D. SYMMONS: Questioned whether there were any road preparation codes that regulate
the widths of the Borough roads. He felt pedestrians should be given consideration.
T. JACOBSON interjected and alerted the Public that past history has shown, the wider
the streets, the faster the vehicles travel, especially on the throughways.
G. SPALINGER: Agreed while preparing for the paving, pedestrian usage of the roads
should be considered.
C. LORENSON: Felt the streets should be made as wide a possible, due to the erosion of
the pavement through the years, which can be seen on other streets throughout the
District. He believes the full width of the road should be used.
K. ARNDT: Asked that the Engineering team look at the roads now, which are wider at
the moment, but that once ditch cleaning and repairs are completed the roads will be a lot
smaller. He agreed with C. LORENSON on the deterioration problem.
SL. ADINOLFI: Agreed with the general consensus of the Board to make the streets as
wide as possible.
E. MAHONEY: Felt the design should work with what is presently available.
L. ROCHELEAU recommended all the main thoroughfares should be 30' in width, with
the remaining 80% of the roads measuring 26' in width.
T. JACOBSON explained to the audience the general width of residential streets,
including throughways and cul-de-sacs. He stated that he and B. Cassidy had done a drive
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through the Subdivision during the day and 'observed quite a bit of public traffic on the
roads, thus his suggestion is to make the main roads of the subdivision wider, but not get
too can"ied away with the width. He notified the public that an average residential street is
approximately 30' wide.
B. CASSIDY spoke up and told attendees the key usage for the roads considered to be
paved are for driving; however they do understand there are other uses for the roads. He
explained the Borough does not presently have standards or a universal code for road
width.
SCOTT GREENSTREET, public attendee, addressed the Board alerting them that the
cul-de-sacs in the Subdivision prohibit school buses from being able to turn around due to
their smallness in size. Thus, the buses are only able to traverse the main roadways,
making children of all ages walk through the entire subdivision in order to catch the bus
and this makes it very dangerous, because they have to travel through the busiest
intersection of the Subdivision (Gull and Curlew).
T. JACOBSON said it would be a good idea to make all the cul-de-sacs measure a radius
of 50', that way there would be adequate room for school buses to turn around.
· PAVING DRIVEW A YS TO THE PROPERTY LINES & WIDTH OF
DRIVEW A Y PAVING:
S. ARNDT: Felt the more paving that could be done to the driveways and the more
gravel that is off the roads, the more life out of the asphalt. He suggested the option to
possibly pave the driveway 5' past the edge of the roadways. He said most of the asphalt
deterioration is due to the break up in the ROW, due to loose gravel from driveways. His
recommendation was to pave all driveways up to the property lines; however encouraged
the property owners to pave their entire driveways.
Regarding the width of the driveways, his feelings were to adjust the assessments of the
properties to include paving the width of the driveways-whether single or double
driveways-on each piece of property.
D. SYMMONS: Refrained from commenting, due to lack of experience with the subject..
G. SP ALINGER: Recommendation paving to the property lines and let the property
owners decide on the width of their driveways.
C. LORENSON: Agreed upon paving to the property lines, but felt the decision of paving
the entire driveways should be left up to the property owners, that the bulk of the
residents should not have to pay for the entire Subdivision paving each driveway
completely.
K. ARNDT: Conveyed every driveway needs to be paved from side to side, the full
width, from culvert to culvert.
SL. ADINOLFI: Agreed with K. Arndt.
E. MAHONEY: Felt the paving should be done to each propel1y line and thought there
should be a "happy medi um" established on the paving of the width of dri veways.
B. CASSIDY stated his observation is there are a number of double driveways. Most
driveways average a width of 12', so if they are doubled, that is approximately 24'. T.
JACOBSON told the Public that it could be possible to continue with extending the
driveways to the property lines in the plan, but that perhaps a condition to the design
would be to include a square foot rate for asphalt, giving each property owner the option
to pave their entire driveway, separately from paving of the roads.
Discussion held about the effort to keep uniformity throughout the subdivision when
making the paving decisions.
Various grades, culverts, and the thickness of the pavement throughout the area will be
considered. The majority of the pavement on thoroughfares of the Subdivision are
designed to be 3" thick.
B. CASSIDY told the Public, when asked, that the culverts within the property
boundaries are under the responsibility of the Homeowners, designated by Borough
Code. E. MAHONEY agreed with this statement adding, the driveway and culvert
enforcement seemed to be hit or miss, but it should be included in the overall cost of the
construction; and this should be mandated by the Building Inspectors during construction.
S. ARNDT spoke up telling the audience that through the engineering process of
constructing the Subdivision, there were problem areas and drainage issues that came up.
Since then most of them had been remedied, however if there are any damaged culverts,
any that need to be added or replaced, now is the time to make the repairs before the
paving project is started. T. JACOBSON suggested perhaps this additional cost could be
included in the overall cost of the paving and some kind of balance could be established.
. PHASING:
B. CASSIDY spoke about the parking/paving process that occurred during the Trinity
Island Paving Project, telling the attendees at this meeting, it would be beneficial to try to
establish a similar plan; which was, the residents parked their vehicles away from the
Subdivision while the asphalt was applied. L. ROCHELEAU reminded the Public that the
Woodland Acres Subdivision was a larger area and recommended the paving be done in
phases. He laid out an impromptu phasing plan to the attendees, making the main
throughways the priority, followed by portions of the secondary roads; opening a phase at
a time, completing, and moving on to the next phase.
SL. ADINOLFI commended L. ROCHELEAU on the letter he handed out to the Trinity
Island Subdivision residents, providing them with instructions and directions during the
paVIng process. She recommended the same" thing happen with Woodland Acres
Subdivision, feeling the residents would be happier knowing what is happening, the
process, and what to do during the process.
L. ROCHELEAU recommended to the property owners, to keep the cost of the paving
project down, labor included, they could choose whether or not to have full time traffic
control. With the absence of flagging persons, everyone should receive a letter advising
drivers to maintain eye contact with the operators of the equipment, and to obey all
signage that will be posted, etc. T. JACOBSON suggested while school is out during the
summer, it may be a good time to pave the main throughways.
One resident commented it would be nice to pave areas throughout the Subdi vision for
school bus stops and to construct bus shelters for the children. She also asked that during
construction on the roads an area be designated for pick up of the children. C.
LORENSON agreed, mentioning that it would be nice to pave the dumpster pads as well.
PEGGY TUTTLE, a resident, questioned the Board about the possibility of extending
Wolverine Way, as another access during the construction and paving of the roads. G.
SPALINGER suggested doing the same thing to Coho Lane; and S. ARNDT agreed those
ideas were good, especially if for any reason another access would be needed, such as an
accident, emergency, etc.
· DRAINAGE ISSUE COSTS:
S. ARNDT asked for the drainage issues to be addressed and the engineer return to
further discuss the issue with the Public; recommending multiple meetings be held before
going to the Assembly. He believed it was too late to get any paving done this summer;
however most of the issues could be discussed and decisions made in the meantime.
B. CASSIDY told the audience he and T. JACOBSON, while on the drive around,
observed the various problems on Sean Circle and felt the most problematic area for the
Subdivision (prior to paving) was on that particular street. The different problems that
they would be addressing were: poor or no drainage, no manholes (new ones would have
to be installed) and grinder pump problems (replacing the old pumps and tying the
Subdivision into the gravity fed pumps). He felt the grinder pump issue was a main issue.
L. ROCHELEAU agreed that the drainage issue was a concern and told the Board they
would most likely need to be involved in resolving the matter.
Attendees commented they wanted to see some kind of work done this year. They
believed the project had been stalemated and were frustrated that this project seemed to
have been tabled for such a long time. They felt in order to make progress, multiple
meetings should be held and updates given to the Public on a regular basis. Another
concern was there has already been a tremendous increase in project cost, with the price
of oil still on the rise, the cost to the project will have doubled again by this time next
year. L. ROCHELEAU assured the audience if a bid was awarded this summer for the
project, the cost of oil would be locked in, and would not increase later on.
B. CASSIDY pointed out to the Public that progress was being made; meetings were
being held and an engineer was on board assisting with the project. He explained there
were celtain procedures that had to be followed in order for the project to continue and be
finalized. T. JACOBSON agreed, telling the attendees he would begin working on a
scope of work, basic cost estimate, a time schedule, and additional alternatives to the
various problems that were likely to come up. At this time the Service District Board, B.
CASSIDY and T. JACOBSON discussed a potential meeting date [June ih @ 7:00 p.m.]
be scheduled providing further discussion and updates to be given to the public.
BOARD COMMENTS:
SL. Adinolfi: Said it was nice to see people attend the meetings.
K. Arndt: Convincingly told the Public and the Board there were roads in the
District/Subdivision that had the potential to be completed soon. Minor improvements
needed to be made; but he encouraged all to keep making progress and to get things done.
S. Arndt: Thanked B. Cassidy and conveyed he was happy to see things were
progressing in the right direction.
C. Lorenson: None.
E. Mahoney: Thanked T. Jacobson for his assistance and asked that he piece together
something for the next time the Board met. He urged everyone to keep moving forward.
G. Spalinger: Thanked the Public for attending the meeting. He told them he felt their
input helped the Board make progress on the projects.
D. Symmons: Relayed to the audience he felt convinced the Board and B. Cassidy cared
about the Public and were trying to find a resolution to the problems.
MEETING SCHEDULE:
The next meeting was scheduled for June 7,2006 at 7:00 p.m. in the Kodiak High School
Commons.
ADJOURNMENT:
There being no further business, the meeting was adjourned at 9:00 p.m.
SUBMITTED BY:
Date (pl'ir(c)(p
e y, cretary
ngineering / Facilities Department
1\
Date: '7 ~ II- 06