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2006-04-25 Regular Meeting service Area'No. 1 Board Regular Meeting ~ ~ M~Y ~ 5~ 2:6 ~ ~ Minutes 25 April 2006 at 7:30 p.m. Bayside Fire Hall BOROUGH CLERK'S OFFICE A. Call to Order Chairperson Ed Mahoney called the meeting to order at 7:35p.m. B. Roll Call Present were Board Charlie Lorenson, members were Scot t recording secretary Members Sharon Ed Mahoney, and Arnd t and Denni s was also present. Lea Adinolfi, Kevin Arndt, Greg Spalinger. Absent Syrnrnons. Jessica Kepley, C. Public Connnents None. D. Approval of Agenda It was approve vote. moved, G. Spalinger, and seconded, the Agenda. There was a unanlmous C. Lorenson, to affirmative voice E. Approval of Minutes SL. Adinolfi asked that corrections be made to the minutes of 7 March 2006. The words "adjacent" and "abutted" (Section I-New Business; Paragraph 1) were replaced with the word "access" to correctly define road/property requirements. It was moved, G. Spalinger and seconded, C. Lorenson to approve the minutes as amended. The motion passed unanimously. F. Chair Report Chair report was conjoined with Old Business. G. Old Business 1. The Board discussed a memo provided by Bud Cassidy-Director of Engineering and Facili ties-regarding the Design work being \\Dove\Departrnents\EF\Service Districts\Service Area NO.1 Board\Agendas and Minutes\Service District Minutes\Service District Minutes 2006\Minutes 25 April 2006.doc Page 1 of 5 done on Sharatin, Perenosa, and Tugidak roads. The memo provided an outline of the City of Kodiak's summer schedule pertaining to the three roads. It was presumed, according to the outline, that the engineering phase would be completed this summer; however the actual road work phase would not be accomplished until the summer of 2007, at the earliest. The Chair asked the Board for direction to either hold off on or proceed with putting new D-l on the aforementioned streets. It was commented that if the Board directed for addi tional D-l to be placed on the roads, there was a possibility it would have to be redone once the road work was accomplished. It was agreed by the Board to continue maintaining the roads throughout the summer, but they would wait until a future date to place the D-l on the roads. C. Lorenson asked that the Chair look into asking for D-l and Calcium Chloride to be applied to Sharatin, due to the condition that it was presently in. The Chair gave an update concerning the Larsen's property on Sharatin Way. In the past, the Board had discussed problems with the water drainage from the apartments onto the main road. It was reported that some progress has been made on the issue. The Brechan operator, at E. Mahoney's direction, carved out a portion of the driveway in order to alleviate some of the drainage problem. The Chair also spoke to the Building Permit office personnel to regulate work done on the driveways in that area. It was decided to ask B. Cassidy for a letter to the Larsens explaining the Borough's stand on the drainage issue and ask for rectification on the matter. 2. E. Mahoney gave a recap on the matter of property owners who are not paying taxes in the Service District, yet still not only use the roads but also live in the district. He mentioned that he spoke with a number of other communi ties in the State and found that Kodiak is the exception on this issue. All other boroughs or municipalities do not distinguish between property owners and feel that if one resides in the District, that property owner must pay the applicable taxes. K. Arndt interjected with his feeling, that if a person lives in the Service District, they must pay the appropriate taxes; but if they don't live in the District they don't pay the taxes. E. Mahoney disclosed he had brought up the issue with members of the Borough Assembly, requesting direction to take on this matter, and was told the Assembly would like to see the financial numbers that supported the Board's findings. Karl Short, Borough Finance Director, had been contacted and was asked to provide the correct figures to the Chair, to pass onto the Assembly, as requested. It was stated that taxes from the \\Dove\Departments\EF\Service Districts\Service Area NO.1 Board\Agendas and Minutes\Service District Minutes\Service District Minutes 2006\Minutes 25 April 2006.doc Page 2 of 5 Service District made up 25% of the annual budget. The Assembly also recommended that E. Mahoney contact the other Chairs of the local boards and have a combined meeting relating to this subj ect. The Board agreed wi th the Assembly and directed the Chair to pursue getting all the district boards together to hold the recommended meeting. E. Mahoney was preparing to do so. The Board members, as in other recent meetings, discussed the idea of abolishing the road serVlce districts that could not carry their own weight. The idea was to decrease the liability to the Borough, by eliminating service areas that did not have the financial stabili ty to handle certain issues. C. Lorenson stated that Service District No. 1 did not include Bayview Service Area In the past because that area did not have Ci ty water and sewer powers, but since those powers no longer existed, it would make sense to attempt to include that service area wi thin Service District No.1. K. Arndt interj ected wi th the opinion that because of a possible increase of taxation that the Bayview Service Area Board would disagree with this suggestion. G. Spalinger felt once the roads in the Bayview Service Area were paved, it was possible they would want Service District No. 1 to take over possession and maintenance of those roads. It was mentioned, if all the Boards were in concurrence to combine the service areas under one board, the appropriate procedure would be to draft a Repeal Ordinance, put it on the agenda for a work session to then go before the Assembly. It was suggested that if something of this nature should occur in the future, there was a possibility of a mil rate decrease for the areas. 3. The next item to address was the replacing of road signs within the Service District. E. Mahoney passed out a list of the numerous signs in the District that were missing, for the review of the Board. It was noted that any of the roads in the Service District that meet State roads, fall under the State's responsibility and a list of those signs should be passed onto Rob Greene wi th the ADOT. The process of replacing the signs would be commenced and Board members were encouraged to add to the list any additional signs they felt should be replaced. 4. The Chair reported that he had met "'Ii th Tim Hurley on the Shahafka drainage project to determine the best route to take to establishing an easement to rectify the drainage problem affecting the properties in question. The report included input from one of the property owners, Judy Fulp, who met wi th E. Mahoney and Tim Hurley during their inspection. The subject was \\Dove\Departments\EF\Service Districts\Service Area NO.1 Board\Agendas and Minutes\Service District Minutes\Service District Minutes 2006\Minutes 25 April 2006.doc Page 3 of 5 raised concernlng the best way to direct the runoff, through a culvert as long as the natural drainage was not inhibi ted. E. Mahoney mentioned that inadequate drainage would cause flooding to occur to properties, especially on J. Fulp' s property. K. Arndt stated the drainage easement may have to be established, funded, and maintained by the Borough, since the proj ect does not necessarily fall under road maintenance and repair, but has to do with properties instead. It was the Board's decision to bring the information before B. Cassidy for his review and direction. At the time, Tim Hurley was on hold until further guidance was given. E. Mahoney commented that although they had determined where they ini tially wanted the easement to go, the area was not adequate for what they had originally proposed to do. However, the situation is worsening and must be handled soon. H. New Business. None. I. Board Comments SL. Adinolfi. None. K. Arndt. Reported that pa tching the potholes on that "L" Street was in bad Jasha Zbi tnoff is scheduled to Selief Lane (Borough portion); shape and should be addressed. start also, C. Lorensen. Asked that it be considered to apply calcium chloride to roads in the District. E. Mahoney. Disclosed that 3 attempts had recently been made to apply calcium chloride to the roads, however weather conditions inhibited the application. Calcium chloride was scheduled to be placed in the near future, again, weather permitting. He said wi th some of Brechan' s personnel being out of town, the cold patch repair to Selief Lane was going to be postponed for the time being, but Brechan was aware of the need to make the repairs. Brechan would also be notified to begin replacing the missing street slgns. G. Spalinger. Reported he'd heard that new property/houses--in the District--were gOlng during the next two years. He mentioned that solution to future annual budgets, as there is $5,000,000 increase in assessments. assessments on to be performed thi s could be a to be a reported J. Adjournment \\Dove\Departments\EF\Service Districts\Service Area NO.1 Board\Agendas and Minutes\Service District Minutes\Service District Minutes 2006\Minutes 25 April 2006.doc Page 4 of 5 There being no further business before the Board, the meeting was adjourned at 8:30p.m. Respectfully submitted: Date: 6/~4/c& Ke ey, Secretary / Engineering/Facilities Dept. 7 // /' ./ . ^".'" Approved by: Date: S -).,-/' Pi, \\Dove\Departments\EF\Service Districts\Service Area No.1 Board\Agendas and Minutes\Service District Minutes\Service District Minutes 2006\Minutes 25 April 2006.doc Page 5 of 5