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2006-02-08 Regular Meeting Service Area No. 1 Board Regular Meeting f5)~(G~2 OWlIE~ U11 MAR 3 2006 lW Minutes 8 February 2006 at 7:00 p.m. KFRC Conference Room BOROUGH CLERK'S OFFICE A. Call to Order Chairperson Kevin Arndt called the meeting to order at 7:00pm. B. Roll Call Present were Board Members Sharon Lea Adinolfi, Kevin Arndt, Charlie Lorenson, Ed Mahoney, Greg Spalinger and Dennis SYrnrnons. At the time of roll call Scott Arndt was absent, but appeared at 7: 15pm. Jessica Kepley, recording secretary and Louis Rocheleau, Brechan Enterprises, were also present. C. Public Comments None. D. Approval of Agenda It was moved, C. Lorensen, and seconded, SL. Adinolfi, to amend the Agenda to include "Action Items" from the previous meeting's minutes. It was then moved, C. Lorensen, and seconded, D. Syrnrnons to approve the agenda. The Agenda was approved by a unanimous voice vote. E. Approval of Minutes It was moved, C. Lorenson, and seconded, SL. Adinolfi, to approve the Minutes [22 November 2005] as presented. There was a unanimous affirmative voice vote. F. Acceptance of Financial Report It was moved, C. Lorensen, and seconded, SL. acknowledge receipt of the Financial Report. unanimous affirmative voice vote. Adinolfi, to There was a \\Dove\Departments\EF\Service Districts\Service Area No.1 Board\Agendas and Minutes\Service District Minutes\Service District Minutes 2006\Minutes 8 Feb 2006.doc Page 1 of 4 ~ - ., , ' G. Chair Report The Chair reported that during the month of December when Kodiak received record rainfall, the roads, especially Sharatin Road, were very mushy and because of this condi tion Brechan decided not to grade the roads. He commended Brechan for getting out and grading the roads on February 2-4, before the freeze. The issue with Ivar Malutin was again discussed; his boat needs to be moved in order to allow the grading of Ocean Drive. It was decided to submit a letter to Mr. Malutin to remove the boat. E. Mahoney told the board that there was a flooding problem on Ed's Way. He said that it seemed that Brechan was not taking the grader into the smaller areas to remove snow. H. Old Business Action Items from past meetings were brought up and further discussion was held regarding the Malutin situation. It was brought up that there were neighbors that were complaining about the boat being an impediment. SL. Adinolfi wanted clarification if the board had the authorization to proceed with warning notices. It was mentioned that this direction would come from Bud Cassidy [Engineering and Facilities] and then the board would proceed with the notices. The board briefly discussed snow removal and dumpsters in the district. S. Arndt noted that the priority at the time of snow removal. sanding around sanding was not It was mentioned by C. Lorensen that many stop signs due to the recent high winds. Lilly Drive, Balika Briggs Circle were specifically mentioned. were Lane down and Drainage issues on Shahafka Circle, on both the north and south ends, were discussed. It was decided that this should be one of the priority projects for the board. I. New Business 1.. IZ.. Arndt wanted to find out vJhat projects the board felt would be needed for the budget during the new fiscal year. The board discussed going as a group to visit the service district to look for possible guardrail, ditching and other various road problems/issues. Although it was suggested to do this in the spring the majority of the board decided that on Saturday, February lSili the board would drive around the service district \\Dove\Departments\EF\Service Districts\Service Area No.1 Board\Agendas and Minutes\Service District Minutes\Service District Minutes 2006\Minutes 8 Feb 2006.doc Page 2 of 4 and conduct an in depth inspection of the roads. From there, the board would priori ti ze the proj ects that were di Scovered. E. Mahoney questioned the advertising process for such an event. If a full quorum was expected, advertisement would be placed ahead of time. Transportation would be provided by the Borough. 2. Election of Officers was held. Kevin Arndt and Ed Mahoney were nominated for the position of Chair. Both accepted and the outcome was E. Mahoney with a 4-3 vote. E. Mahoney accepted the position and said that he looked forward to working as Chair for the board. C. Lorensen and S. Arndt were nominated for the vice-chair position. It was voted S. Arndt, 4-3. K. Arndt turned the meeting over to E. Mahoney at this time. J. Public Comments S. Arndt commended L. Rocheleau for the sanding job that was done for the roads due to the freeze. S. Adinolfi noted that Sharatin Road was looking nice. G. Spalinger said that he was glad to see the gravel was "heavily" being placed on the road. L. Rocheleau told the board that it would be beneficial to pave the Woodland Acres roads. He said that although Dl has been put down and the roads have been graded and compacted, the roads basically have no rock left in them; and it would become expensive to continue putting more Dl down. K. Board Comments SL. Adinolfi. Questioned whether the upcoming projects were to be as costly as the previous proj ect done for the Creelman's. She stated that she was glad that E. Mahoney was getting the chance to be Chair of the board. She reminded the board that calls regarding road issues need to be directed to the chair. The Board member reception being held on February 11 was mentioned and all were invi ted to attend. L. Rocheleau and K. Arndt were thanked and commended for the hard work they have done. K. Arndt. Said that although it has been a weather condi tions, the roads were looking various gli tches and only having 2 sanders He looked forward to the drive around on Feb. tough year due to very good, despi te available at times. 18. \\Dove\Departments\EF\Service Districts\Service Area No.1 Board\Agendas and Minutes\Service District Minutes\Service District Minutes 2006\Minutes 8 Feb 2006.doc Page 3 of 4 S. Arndt. Spoke about the budget for the upcoming fiscal year. He wanted the board members to think about the fact that so far expenses outweighed the revenue for the district. There is plenty of work to do on the roads and suggested placing more salt on the roads. C. Lorensen. None. ~ E. Mahoney. Encouraged the board to call him I at anytime. He stated that he desired to have a meeting with ~L Arndt and L. Rocheleau regarding the district roads and those providing services. He reconfirmed the drive-around meeting to be held Saturday, February 18, at 10:30, starting from Bayside Fire Department. G. Spalinger. Suggested contemplating the idea of rotating Chair position and instituting a similar program as Womens Service District. It would assist with spreading out responsibili ty and give others the opportunity to become familiar with the process and the district needs. the Bay the more D. Synunons. Looked forward to being given responsibilities said that he has been checking conditions of the roads In district. and the L. Adjournment There being no further business before the Board, the meeting was adjourned at 8:15pm. Respectfully submitted: Da t e: /:3 'fYJ(LJ. JtL. qJ (J..J~ Je ica Kepley, ecr KI Engineering/Faci Dept. Approved Date: 3 -;2.3 -0,,6 Board \\Dove\Departments\EF\Service Districts\Service Area No.1 Board\Agendas and Minutes\Service District Minutes\Service District Minutes 2006\Minutes 8 Feb 2006.doc Page 4 of 4