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2003-11-11 Regular Meeting Service Area No. 1 Board Regular Meeting Minutes DE~E::E~ 11 November 2003 at 7:00 p.m. KIB Conference Room BOROUGH CLERK'S OFFICE A. Call to Order Chairperson Kevin Arndt called the meeting to order at 7:15pm B. Roll Call Present were Board Members Kevin Arndt, Scott Arndt, Rob Casey, Charlie Lorenson, Kaye McClain, Greg Spalinger and Peggy Tuttle. Also present were Bud Cassidy [ElF Department] and Sharon Lea Adinolfi, recording secretary. J. Spencer was in attendance as a public visitor. C. Approval of Agenda It was moved and seconded [So Arndt and G. Spalinger] that Calcium Chloride be added as an item under Old Business and that D-l be added under New Business. There was a unanimous voice vote on adding these two items and approving the Agenda, as amended. D. Approval of Minutes The Minutes of the last regular meeting of September 2003] were distributed and read. S. motion to approve the Minutes and G. Spalinger motion. There was a unanimous voice vote to Minutes. the Board [ 2 4 Arndt made a seconded the approve the E. Public Comments None. F. Financial Report S. Arndt made a motion to acknowledge receipt Financial Report. G. Spalinger seconded the motion. a unanimous affirmative voice vote. of the There new was \\dove\Departments\EF\Service Districts\Service Area No.1 Board\Minutes 11 Nov 2003.doc Page 1 of 5 G. Old Business 1. Chair Report. The Chair advised that since the last Board Meeting, the ditching had all been done. Brechan is to install the new signs, but has not been available thus far. The culvert on Cove still needs to be done. Shoreline Drive will be surveyed by the end of the week. Signs for Scout Circle and Shahafka are up at this point. The State has not gotten the other signs installed, but will be working on it. Rocks did get graded off of Puffin. Sitkinak Drive needs to be graded and compacted. Ditching still needs to be done on Teal Way. 2. Calcium Chloride. K. Arndt advised that there is enough calcium chloride left to do all the main roads again. Brechan is prepared to do it, but the next Chair needs to stay in touch [w/Brechan] to make sure it gets done. H. New Business 1. Election of New Officers. S. Arndt nominated G. Spalinger for Chairman and K. McClain nominated C. Lorenson. A secret ballot was taken with C. Lorenson receiving 4 votes and G. Spalinger receiving 3 votes. C. Lorenson will preside as the Chair. S. Arndt nominated G. nominated R. Casey. votes for R. Casey. Spalinger for Vice Chairman and K. McLain There were 2 votes for G. Spalinger and 5 R. Casey will serve as Vice Chairman. C. Lorenson took over the meeting. 2. D-l. material tons and S. Arndt stated there needs for sanding the roads. Right usually there is 1000 tons. to now be a stockpile there is about of 300 There was a brief discussion re the use of D-l vs. chips. K. Arndt stated that the chips are three times as expensive as the D-1. A discussion followed re stockpiling at Near Island or at Brechan's. S. Arndt said that a timely response is key and if the material is stockpiled at Near Island, the sanding time is longer [by about 3-4 hours] than if it is stored at Brechan I s yard. S. Arndt went on to say that safety is our priority and that the quality of service is important. When the material is \\dove\Departments\EF\Service Districts\Service Area No.1 Board\Minutes 11 Nov 2003.doc Page 2 of 5 stockpiled at Brechan's, the response time is better and that lends quality to the services provided. Replenishing of the D-l was discussed. Both C. Lorenson and R. Casey asked if the Service District should get 500 tons [adding to the 300 tons already in hand] and replenish as needed or stay with what is remaining. Bud Cassidy suggested that we prepare for the worst and hope for the best. S. Arndt said we need to be well prepared. K. Arndt moved that 500 additional tons of D-l be brought in - only if loader is available. R. Casey seconded the Motion. The Motion carried unanimously. Chair is to discuss w/sorneone at Brechan's re the availability of the loader before order is made. There was a side discussion re a part of the Service District's stockpile being taken by others. It was noted that Mike Martin had promised no one would touch the Service District's stockpile. S. Arndt called a Point of Order and advised the new Chair to keep the meeting moving. 3. Ditching and Grading. S. Arndt said that D-l needs to be placed at RezanoflSharatin [first 200'], Puffin Ext. [first 200'], Woodland Drive [first 200'], Sitkinak [first 200'], Ocean Drive needs to be cleaned up to the top, Shahafka at left end toward Safeway - about 150' and Shoreline needs to be ditched. This is all weather permitting. S. Arndt mentioned that Rob Green needs to be alerted re State potholes before winter. K. Arndt questioned the amount of D-l to be used on the roads mentioned by S. Arndt. S. Arndt moved to direct the Chair to determine the amount of D-l to be put down on roads and R. Casey seconded the motion. There was a unanimous affirmative voice vote. C. Lorenson said that Carroll Way and Spruce Cape were also in need of D-l. S. Arndt agreed. \\dove\Departments\EF\Service Districts\Service Area NO.1 Board\Minutes 11 Nov 2003.doc Page 3 of 5 G. Spalinger said that Ptarmigan Pass should be looked at. C. Lorenson said that Kittiewake needs to be signed - orange rocks, signage, something. R. Casey suggested a guardrail and G. Spalinger suggested a barricade. K. Arndt advised that both of those items are in the Service District's inventory. At G. Spalinger' s suggestion, C. Lorenson will take a look at Arctic to see if there is a need for a sign. I. Public Comments Jennifer Spencer offered good wishes to the new Board Members and hoped that respect among the Members would prevail at the meetings and that negative attitudes would be left at home. J. Board Comments. G. Spalinger: None S. Arndt: None P. Tuttle: None R. Casey: R. Casey welcomed C. Lorenson to the Board and Chairmanship and offered his assistance and stated that he would work at doing a good job for the Service District Board as Vice Chairman. C. Lorenson: C. Lorenson thanked the Board for their vote of confidence and said that he, too, would try to do a good job and hoped for input from the other Board Members. Bud Cassidy indicated that the 2 previous Chairs had been very responsive to Sharon Lea and him and he was looking forward to the same responsiveness from the new ChairlVice Chair. Kaye McLain: K. McLain welcomed the two new members and hoped that the group would work together cooperatively this year. K. Arndt: K. Arndt thanked the Board for their support during his tenure. He reminded the Board Members to call the Chair with any concerns or suggestions and reminded the new Chair to alert the Vice Chair if he were going to be out of town. \\dove\Departments\EF\Service Districts\Service Area No.1 Board\Minutes 11 Nov 2003.doc Page 4 of 5 K. Adjourmnent. There being Board, a Motion was made and The voice vote was unanimous 8:15pm. Respectfully submitted: Sharon Lea Adinolfi, Secreta KIB EngineeringlFacilities De rlie Lorenson, Chair Service Area No. 1 Board no further business before the seconded to adj ourn the meeting. and the meeting was adjourned at Date, / ~ t:J?- Date: / fra4v ~ 1 \\dove\Departments\EF\Service Districts\Service Area NO.1 Board\Minutes 11 Nov 2003.doc Page 5 of 5