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2003-09-24 Regular Meeting Service Area No. 1 Board Regular Meeting Minutes 24 September 2003 at 7:00 p.m. KFRC Conference Room A. Call to Order Chairperson Kevin Arndt called the meeting to order at 7:05pm B. Roll Call Present were Board Members Kevin Arndt, Kaye McClain, Greg Spalinger, Peggy Tuttle and Jennifer Spencer. Also present were Sharon Lea Weinand, recording secretary and Mr. Ron Fried. Rob Greene and Scott Arndt were absent. C. Approval of Agenda G. Spalinger moved and K. McClain seconded a motion to approve the Agenda. The Agenda was approved by a unanimous voice vote. D. Approval of Minutes The Minutes of the last regular meeting of the Board [14 May 2003] were distributed and read. G. Spalinger moved the minutes be approved as written and P. Tuttle seconded the motion. There was a unanimous voice vote to approve the minutes. E. Public Comments Mr. Fried said that he was attending the Board meeting to express his appreciation for the ditching activity on his street. He also was present to discuss the replacement of the Scout Circle sign - he has property on the road. Apparently, someone changed the sign to read Dark Lake Road. Mr. Fried said he had attended all the meetings where the issue of changing the name of this road had been spoken to and that the road was supposed to remain Scout Circle. K. Arndt told Mr. Fried that the Scout Circle sign had been found, but had not been reinstalled because there was a broken piece. K. Arndt advised that Rob Greene of the State DOT was going to provide the broken piece and that the proper Scout Circle sign would be installed within 2 weeks. \\dove\Departments\EF\Service Districts\Service Area NO.1 Board\Minutes 24 Sept 2003.doc Page 1 of 5 F. Financial Report G. Spalinger made a motion to acknowledge receipt Financial Report. J. Spencer seconded the motion. unanimous affirmative voice vote. of the new There was a G. Old Business 1. Chair Report. The Chair advised that the first treatment of the roads with calcium chloride had been accomplished. He also indicated that some of the roads are getting dusty again and that there was enough of the calcium chloride remaining to do one more application. Wi th regards to di tching, the Chair said that Brechan had been given 3 months to accompl i sh the needed di tching , and that he [the Chair] had wai ted as long as he could before having T. C. Enterprises do the job. K. Arndt said that he and R. Greene have a list of 15 roads which need to be done - 4 have been done so far and the balance should be finished wi thin the next 2 weeks. G. Spalinger, K. McClain and J. Spencer questioned why Brechan bothered to bid the Service District contract if they were unable to do the work. J. Spencer questioned the possible conflict of interest of K. Arndt being the Chair of the Service District #1 Board and being the contractor [T. C. Enterprises] doing the work. K. Arndt's response was that he was doing the work at the request of Brechan, and R. Greene was giving the direction. The Chair reported that materials from the ditching activities in the Service District were being brought to the Landfill, but that it may be too costly so will look at some other options. Next, the Chair spoke about a safety issue on Kittiewake. There may be a need to block that road with large rocks. This would solve a potential safety issue and the road would not have to be graded. The question from the Chair was does the Board want to be responsible for doing this or should Brechan be called. This topic can be discussed under New Business. Signs to be put under New Business. K. Arndt advised that regarding ditching, the cost would run about $40,000 and that 15 roads to be worked on had been identified. G. Spalinger said that he thought there was $45,000 \\dove\Departments\EF\Service Districts\Service Area No.1 Board\Minutes 24 Sept 2003.doc Page 2 of 5 budgeted. K. McClain alerted the group that the newest financial report the Board had was actually last FY's budget. With respect to the Calcium Chloride, the Chair asked what the feeling of the Board was re doing the roads again or waiting. G. Spalinger suggested that it does get dusty, even in the winter. K. Arndt suggested that we do the roads again with the remaining Calcium Chloride. J. Spencer suggested that the roads that didn I t get done the first time be the first to get done this time. G. Spalinger made a motion to do a second application. J. Spencer seconded the motion and there was a unanimous voice vote in the affirmative. H. New Business 1. Kittiewake. G. Spalinger moves to have Kittiewake blocked. K. McClain seconded the motion. The voice vote was unanimous. 2. Signs. of "Signs" G. Spalinger moved and P. Tuttle seconded the adding under New Business. Unanimous affirmative vote. It was the consensus of the Board that signs reading 10 MPH and Please Drive Slowly ought to be ordered for certain areas - cul- de-sacs, short streets. G. Spalinger moved and J. Spencer seconded a motion to purchase these additional signs. There was a unanimous voice vote. S. L. was requested to get quanti ty pricing 10-15 ea and order the signs. G. Spalinger moved that the ordering be based on whichever price break was better [10ea or 15 ea] and P. Tuttle seconded the motion. The voice vote was unanimous. There was a brief discussion re sign discussions from a previous Board Meeting concerning changing the 20 MPH signs on Sharatin to 25 MPH. G. Spalinger moved and P. Tuttle seconded a motion to leave the 20 MPH signs in place [on Sharatin] and to add Slow Children or Please Drive Slowly signs on this road. There was a unanimous affirmative voice vote. I. Public Comments Mr. Fried asked if some manhole on Shahafka. K. look at it. "dressing" could be applied around a Arndt indicated that he would take a \\dove\Departments\EF\Service Districts\Service Area No.1 Board\Minutes 24 Sept 2003.doc Page 3 of 5 J. Board Comments. K. McClain said that since the last Board Meeting she has moved to Jackson Trailer Park and asked who was responsible for road maintenance in the Park. K. Arndt advised that the Service District is responsible for the paved road going to Metrokin and that Jackson is responsible for the rest of the roads. K. McClain said that there was a serious crack in that paved area. K. Arndt said that he would take a look at it. P. Tuttle began her Spencer for her time meeting. remarks by expressing served, as this was appreciation to J. J. Spencer's last P. Tuttle asked about the paving to be done in Woodland Acres and how it would affect the amount of calcium chloride needed in the future. K. Arndt said that the paving proj ect was in the hands of the EngineeringlFacilities Department and that the Director was getting pricing [on the paving project] . K. McClain asked if the design work had been completed. K. Arndt said that he thought so and that he thought the ditching and possibly the culverts would be a part of the paving project. P. Tuttle talked about the grading of some of the roads. She said that Puffin and Sharatin were never in good shape and now there were large rocks on these roads. K. Arndt said that when those roads were graded, the blades went too deep and "brought up" the large rocks. He will try to have them regraded, but does want to be careful with the grading so that it does not deplete the calcium chloride that has been applied. G. Spalinger suggested that Sharatin be paved and that would relieve some of the traffic pressure put on Puffin. P. Tuttle asked who inspects the grading when Brechan calls in T.C. Enterprises to do the work. Discussion ensued re Mike Martin's presence at the Board Meeting when Brechan was awarded the Service Area Road Maintenance Contract. The consensus of the group was that Martin's promises re doing a good job [for the Service District] and being accessible had not come to pass. G. Spalinger asked that the Board Members be given more notice for meetings. K. Arndt agreed and apologized for calling this meeting on such short notice. He wanted to make sure there was a \\dove\Departments\EF\Service Districts\Service Area NO.1 Board\Minutes 24 Sept 2003.doc Page 4 of 5 meeting so that the Board could say thank you to Rob Greene and Jennifer Spencer, it being their last meeting. J. Spencer said that she had been serving on various boards in Kodiak for 12 years because she enjoyed being able to contribute to her community. She said that this Board [Service District#l] was the only group with which she had worked where she did not feel a sense of accomplishment. She attributed this to the discord that was brought to the meetings by, in her opinion, S. Arndt. She said that the contentious atmosphere of the meetings caused her discomfort. Her parting thoughts were that Board Members should leave their personal grievances at home and come to the meetings wi th the intent of taking care of the issues confronting the Board for the betterment of the community. K. Arndt thanked J. Spencer for her 6 years of service and invited her to come and visit anytime. It was decided that the next meeting would be held on Tuesday, 11 November 2003 at 7:00pm in the Borough Conference Room. K. Adjourmnent. There being no further business Board, G. Spalinger moved to adjourn the meeting seconded the motion. The voice vote was unanimous meeting was adjourned at 8:11pm. before the P. Tuttle and the Date,/cl ~dC03 Sharon a Weinand, Secretary KIB Engineering/Facilities Dept. AP~Q (\ / Ke::ibJ Chai~ ~ Service Area No. 1 Board I/"Zc./.O~ Date: NOV 2 5 ,--' \\dove\Departments\EF\Service Districts\Service Area No.1 Board\Minutes 24 Sept 2003.doc Page 5 of 5