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2003-05-14 Regular Meeting Service Area No. 1 Board Regular Meeting Minutes 14 May 2003 at 7:00 p.m. Assembly Chambers Conference Room A. Call to Order Chairperson Kevin Arndt called the meeting to order at 7:07pm B. Roll Call Present were Board Members Kevin Arndt, Scott Arndt, Rob Greene, Kaye McClain and Greg Spalinger. Peggy Tuttle was absent due to illness and Jennifer Spencer arrived a few minutes late. Also present were Mike Martin of Brechan Enterprises and Sharon Lea Adinolfi, recording secretary. C. Approval of Agenda S . Arnd t moved tha t the Agenda be approved. G. Spa 1 inger seconded the motion and the Agenda was approved by a unanlmous voice vote. D. Approval of Minutes The Minutes of the last regular meeting of the Board [12 March 2003] were distributed and read. S. Arndt moved the Minutes be approved as written and R. Greene seconded the motion. There was a unanimous voice vote to approve the Minutes. E. Public Comments Len Schwarz said that he was attending the Board meeting to express his appreciation for the dust control work that had been done on Cliffside. He said that it was an excellent job and he hoped it could be done twice a year. He offered a personal thank you for himself and his neighbors. SL Adinolfi told the Board that the new 20 MPH sign recently installed on Perez Way seemed to be encouraging traffic to go faster than usual. The street is a short one block street, with a stop sign at the end - there are several small children and Dept/SD #1 Minutes 14 May 2003 Page 1 of 4 lots of dogs out a safer approach might be to have a sign reading Slow Children. F. Financial Report S. Arndt made a motion to acknowledge receipt of Financial Report. G. Spalinger seconded the motion. a unanimous affirmative voice vote. the new There was G. Old Business 1. Dust Abatement. The Chair indicated that on one rainy day almost all roads had been treated for dust abatement. S. Arndt said that there were some areas missed and mentioned the first part of Cliffside. G. Spalinger noted that some areas were already drying up. K. Arndt said there was enough calcium chloride to do everything one more time. 2. Chair Report. The Chair reported that the signs voted on at the last meeting had been ordered and should be in within a week and that they would be installed promptly. He went on to report that a surveyor was ready to begin surveying below G. Spalinger's place in preparation to do ditching. Ditching on the upper part of the road is also planned. There was again a discussion re Malutin's property and the fact that Mr. Malutin's shed is in a setback. K. Arndt said that he would bring this up with the Engineering and Facilities Department. S. Arndt indicated that Mr. Malutin would need to be noticed. H. New Business 1. Review of Road Maintenance Proposal. Copies of the proposed rates for the new Road Maintenance Contract had been distributed at the beginning of the meeting. S. Arndt moved to recommend awarding of the Contract to Brechan Enterprises and G. Spalinger seconded the motion. Question. G. Spalinger said that he did not have a problem with the pricing of the proposal but did question previous performance. His example was one of the two snowstorms of this past winter. He said he had been told that Brechan had "refused" to put a second piece of equipment on the road, that he had to pull his daughter out of a ditch 3 times and that her street did not get plowed until 8:30pm. S. Arndt went over notes he had re the timing of who called and at what time. His point was that the calls need to be made early and that this is the Chair's responsibility. K. Arndt said that the storm had taken everyone by surprise and that he felt the response was appropriate. R. Greene said that Service District Dept/SD #1 Minutes 14 May 2003 Page 2 of 4 #1 is the largest service district and it takes time to get all the roads done. Mike Martin, Brechan Enterprises, spoke to the group and advised that even with price increases in many areas, fuel, labor, etc., he had managed to hold the prices for the road maintenance firm, with minor exceptions. He said that he is committed to doing a good job for the Service District. He indicated that he would be totally accessible and encouraged all to get in touch with him directly if there were any problems or questions. A roll call vote was taken on recommending the award of contract to Brechan Enterprises. The vote was unanimous. 2. Ditching in Woodland Acres. The Chair reported that ditching and the cleanup of ditches would begin in woodland Acres in anticipation of paving. S. Arndt said there are roads in other areas where there are no di tches and there are areas where di tches have never been cleaned. Those roads should be the priori ty, rather than Woodland Acres. He indicated that the ditching and cleaning should be part of the paving project and not taken on by the Service District. K. Arndt responded that he and R. Greene would drive the areas ln question and report back to the Board at the next meeting. R. Greene questioned where paving would be done. S. Arndt told him that Trinity Island was next. R. Greene agreed that the culvert cleaning should be in the scope of work to be accomplished by the paving contractor - let the Borough handle it as part of the project. G. Spalinger asked if there is a ditching/culvert problem on Teal Way. K. Arndt said that the Borough will take care of it before paving is done. I. Public Comments Len Schwarz asked a question re unused dollars in the budget at the end of a FY. S. Arndt told him that the funds were not "lost", but rolled into the next FY budget. Mike Martin advised that he has picked up another piece of equipment which will be used for servicing the roads in Service District #1. Dept/SD #1 Minutes 14 May 2003 Page 3 of 4 J. Board Comments. S. Arndt suggested that 6 new signs be ordered and placed on short streets, cul-de-sacs - the signs would be approximately 18"X24" and would read Please Drive Slowly. SL Adinolfi to check pricing and report at next meeting. K. McClain questioned entrances to cul-de-sacs. if stop/yield signs were K. Arndt answered yes. at located G. Spalinger asked if there was a date for the next meeting and would appreciate earlier notice than received for this meeting. K. Arndt suggested the end of June or first of July and that he would arrange for all Members to have 2 weeks' notice. K. Adjournment. There being no further business before the Board, S. Arndt moved to adjourn the meeting G. Spalinger seconded the motion, the voice vote was unanimous and the meeting was adjourned at 7:40pm. Date,q?W03 Sharon Adinolfi, S cretary KIB Engineering/Facil ties Dept. A~t) ';J~/ KeVln Arndt, Chalr Service Area No. 1 Board DateWM (- oj r- \ I j 1 1 E~",""'.'':"n. '. H .f"~,\' 1",1 .. ''''~, tAO-' ~ r '. ~ ...., f , OCT-l -_._-_.~._----_."-" .'~ Dept/SD #1 Minutes 14 May 2003 Page 4 of 4 ',~'" . ~.' (I'"'" _(\'\rn ~""/",,...~,-~-,.