2003-03-12 Regular Meeting
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service Area No. 1 Board
Regular Meeting
Minutes
MAY 28 2003
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12 March 2003 at 7:00 p.m.
Assembly Chambers Conference Room
A. Call to Order
Chairperson Kevin Arndt called the meeting to order at 7:14pm
B. Roll Call
Present were Board Members Kevin Arndt, Scott Arndt, Kaye
McClain and Peggy Tuttle. Also present was Sharon Lea Adinolfi,
recording secretary. Absent was .Jennifer Spencer. Her absence
was excused. Rob Greene and Greg Spalinger arrived a few
minutes after the meeting was called to order.
C. Approval of Agenda
K. Arndt moved that Dust Abatement become Item #4 under Old
Business. [I believe this was done to allow ample time for
review of the Road Maintenance Contract for the Service
District.] The motion was seconded by P. Tuttle. There was a
unanimous vote and the Agenda was approved as amended.
D. Approval of Minutes
The Minutes of the last regular meeting of the
2003] were distributed and read. S. Arndt moved
accepted and P. Tuttle seconded the motion.
unanimous voice vote to approve the Minutes.
Board [ 4 March
the Minutes be
There was a
E. Public Comments
Lon White of 4149 Woodland Drive spoke to the Board about the
lack of a street sign on his street. He said that it had been
missing for 2 years. Lon runs a B&B and indicated that his
customers have a difficul t time finding the location because
there is no street sign.
Rob Greene advised Lon that Woodland Drive intersects with a
state road and therefore, the signage is a state responsibility.
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Minutes 12 March 2003
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R. Greene further noted that the sign for woodland Drive had
been ordered and should be in shortly.
Tim Filburn of 362 Shahafka Circle spoke to the Board next. His
issue was also one of street signs. He said that neither Cove
nor Shahafka has a sign and that this presents a safety issue
for both police and rescue response as well as a personal
inconvenience as he also operates a B&B.
R. Greene again indicated that Cove is a state responsibility
and that the sign was on order. Rob said that Shahafka Circle
is a Borough road and not the responsibility of the state. The
Chair indicated that he would take care of the Shahafka Circle
sign.
F. Financial Report
S. Arndt made a motion to acknowledge receipt of
Financial Report. G. Spalinger seconded the motion.
a unanimous affirmative voice vote.
the new
There was
G. Old Business
1. There was a discussion re quantity of signs to be ordered for
the Service District. R. Greene suggested that all be ordered
at the same time to keep the cost of freight down. P. Tuttle
wanted to make sure that enough signs were ordered. Following
this discussion, S. Arndt moved to purchase 20ea 20 MPH signs,
Sea 25 MPH signs, 10ea Children and 25ea posts and bases. G.
Spalinger seconded the motion. The motion was carried with a
unanimous voice vote.
2. Dust Abatement. [Taken out of turn] The quotes from 2
different vendors were reviewed. The prices from Round Butte
Products were the lowest. S. Arndt made a motion to order 80K
Ibs for the upcoming season. G. Spalinger seconded the motion.
Discussion: R. Greene felt that it was a waste of
materials/time to use 1 1/2 tons per lane mile. He also
suggested that if it happened to rain all summer, the material
would be washed away. S. Arndt said that it is more effective
to apply the calcium 2 times - this accomplishes a better job of
dust abatement and he reiterated his position on the need to
order 80K Ibs. Vote on the motion was taken and failed. K.
Arndt said that he thought 40K Ibs would be sufficient for the
season. S. Arndt then made a second motion to order 40K Ibs.
The motion was seconded by G. Spalinger. Discussion: P. Tuttle
questioned the application of the calcium chloride. R. Greene
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Minutes 12 March 2003
Page 2 of 4
suggested that the
abatement be done.
passed. SLA is asked
next time grading was done,
Question. Roll call vote
to place the order and check on
that dust
the motion
delivery.
3. Contract for Snow Removal. S. Arndt moved to put out for
bid the Road Maintenance contract and the motion was seconded by
K. McClain. Discussion: K. Arndt refers to Section 1.04 of the
Contract. He would like the language changed so that if the
contractor does not respond in a timely fashion, the Chair [or
his designee] and the Director of ElF [or his designee] may opt
to use a different contractor. K. Arndt asks for a motion to
add the new verbage. P. Tuttle makes the motion and it is
seconded by K. McClain. Vote on original motion is taken and is
affirmati ve. The second motion is voted on [to add the new
language] and is unanimously accepted.
4. Chair Report. The Chair indicated that most everything he
had to report had been covered in the meeting. He suggested a
date for the next meeting be set. S. Arndt said he would like
to wai t for the Road Maintenance contract to be bid before
another meeting. S. Arndt also stressed that he would like the
Request for Bids to be advertised as soon as possible. SLA to
check with Bud re timing of Invitation to Bid.
There was a short discussion between R. Greene and K. Arndt
about the surveying of Shoreline and the ditching of Ocean. R.
Greene said that Ocean needs to be surveyed along with Maultin -
he thinks the road needs to be widened. SLA to find out who is
responsible for doing this.
H. New Business
None.
I. Public Comments
None.
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Minutes 12 March 2003
Page 3 of 4
,
L
J. Board Comments.
P. Tuttle expressed concern over the apparent tension [she
senses] and the bickering that goes on at the Board meetings.
Both R. Greene and S. Arndt spoke of the proper procedures used
at the meetings and suggested that it is common for there to be
differences of opinion when a group gets together. K. Arndt
said that all were interested in conducting the meetings in a
civil manner.
There were no further Board comments.
K. Adjournment. There being no further business before the
Board, S. Arndt moved to adj ourn the meeting G. Spalinger
seconded the motion, the voice vote was unanimous and the
meeting was adjourned at 8:13pm.
Date, ;t/ ~~ t'3
Date, gO '7(1<0 M
Board
Dept/SD #1
Minutes 12 March 2003
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