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2003-03-04 Regular Meeting/Public Hearing Budget tf70 Service Area No. 1 Board Regular Meeting/Public Hear!~!!~____.,._~~_______ Minutes . 4 March 2003 at 7:00 p.m. Borough Conference Room MAR I 4 ;:r'; A. Call to Order Chairperson Kevin Arndt called the meeting to order at 7:10 p.m. B. Roll Call Present were Board Members Kevin Arndt, Scott Arndt, Kaye McClain, Greg Spalinger, Jennifer Spencer and Peggy Tuttle. Also present were Sharon Lea Adinolfi, recording secretary and Bud Cassidy, both of the Borough Engineering/Facilities Department. Absent was Rob Greene. C. Approval of Agenda S. Arndt made a motion to approve seconded the motion. There was a approve the Agenda. the Agenda, G. unanimous voice Spalinger vote to D. Approval of Minutes The Minutes of the last regular meeting of the Board 2003] were distributed and read. G. Spalinger made approve the Minutes, S. Arndt seconded the motion. unanimous voice vote to approve the Minutes. [4 February a motion to There was a E. Public Comments There were no public comments. F. Financial Report S. Arndt made a motion to acknowledge that there Financial Report. G. Spalinger seconded the motion. a unanimous affirmative voice vote. was no new There was Dept/EF/Serv.Dist./SD l/Minutes 4 February 2003 Page 1 of 5 G. Old Business 1. Street Signs. The Chair advised that 17 ea. 20 MPH signs, 2 ea. 25 MPH signs and 10 ea. Children [slow, at play?] signs have been installed. There is a need for 10 more signs and posts. A discussion ensued regarding whether 20 MPH or 25 MPH speed signs should be used and where. K. McClain made a motion to keep the 20 MPH on Puffin and put 25 MPH on Sharatin. There was no second and the motion died. S. Arndt moved to put 25 MPH on Puffin down to the intersection where the road narrows and to use 25 MPH the entire length of Sharatin. G. Spalinger seconded this motion. Discussion: J. Spencer expressed concern as to whether it was the Board's prerogative to make decisions on speed limits. S. Arndt made a motion to put 25 MPH signs on the wider part of Puffin. There was no second. Spalinger suggested that 2 signs could be placed on Sharatin, also 2 signs on Woodland Drive and Seabreeze. This suggestion carne after a discussion of drivers not obeying speed limit signs. The placing of signs at various locations on streets would hopefully be a reminder to motorists to slow down. S. Arndt made a motion to purchase 10 ea. 25 MPH, 15 ea. 20 MPH, 10 ea. Children signs and 20 ea. posts and bases. G. Spalinger seconded the motion. A roll call vote produced a tie. The Chair suggested that this issue could be revisited at a later date. 2. Dust Abatement. S. Arndt suggested that the bid for calcium chloride be put out to bid for an amount of 80K pounds. K. Arndt felt that the bid amount should not exceed 40K or whatever the amount would be required for one season. S. Arndt indicated that the larger amount would allow for a cost savings. J. Spencer recommended that this decision be tabled until the next meeting when Rob Greene would be in attendance. It was felt he had information that would be helpful in making an informed decision on this issue. 3. Contract for Snow Removal. It was noted that some recommendations had corne out of the previous work session. S. Arndt moved that this item be tabled until the next meeting. G. Spalinger seconded this motion and there was a unanimous voice vote. Dept/EF/Serv.Dist./SD l/Minutes 4 February 2003 Page 2 of 5 4. Chair Report. The Chair reiterated that signs had been installed. He noted that because of the mild winter, budget dollars had been saved on snow removal and sanding. The Chair said that the graders had been out today. G. Spalinger spoke of the lack of grading and ditching in his area. K. Arndt said that would be accomplished by April. With regards to work not being accomplished, S. Arndt suggested that the contractor needs to be told specifically to do all the streets. G. Spalinger said that how much of a road is graded/sanded/plowed should not be at the discretion of the contractor. The Chair said that the contractor had been told. He said that he would tell them again - to do all of the roads. The Chair continued his report speaking about various areas where culverts/ditching needs to be done. There was a discussion at this point regarding Borough acceptance of Ocean Drive, the possibility of going back to the contractor for not having done the ditching work. It was requested of B. Cassidy to check on Iver Malutin's encroachment. H. New Business 1. Budget Review and Approval Discussion: S. Arndt said he was in agreement with the reduction of the mil ra te to 1. He proposed a change in the Personal Property Tax figure [on the revenue side] from $4000 to $5000. On RE14, PaYment in Lieu, he suggested that the $1000 figure should more realistically be $200-$400. State Revenue Sharing should remain the same. He recommended that Interest Earnings be left at -0-. S. Arndt went on to suggest that $45,000 be put in the Use of Fund line item. S. Arndt continued relative to the that $45,000 should be added to bringing that figure to $95,000. Expenditure side. the Snow Removal He stated line item, K. Arndt told the Board that the average amount used for snow removal [in the past] is about $40,000 and that only in 1 year did the repair and maintenance expense go over $40,000. Dept/EF/Serv.Dist./SD l/Minutes 4 February 2003 Page 3 of 5 K. Arndt asked B. Cassidy what would happen if there were to be a massive snow storm, could the SD go to the Use of Fund Balance. S. Arndt answered the question saying that the request for the use of that Fund would have to go before the Assembly. The reaction time of getting these funds approved for immediate use would not be workable [in the event of a storm emergency, for example]. S. Arndt indicated that the $45,000 could be put into the Use of Fund Balance or moved into Snow Removal. K. Arndt moved that the FY2004 Budget remain the same as had been worked out at the previous Work Session, except for an additional $45,000 be placed in the Use of Fund Balance on the revenue side and $45,000 be added to the Snow Removal line item. G. Spalinger seconded the motion. There was a unanimous voice vote approving the FY2004 Budget. I. Public Comments None. J. Board Comments. J. Spencer spoke briefly of the hard work that had gone into the work session [budget] and asked if the sign at Dark Lake had been changed. The Chair answered, yes. K. McClain wanted to make sure that the and dust abatement were on the Agenda meeting. issues re street signs for the next scheduled G. Spalinger - none S. Arndt - none P. Tuttle offered her thanks to the group who put ln the time and effort at the [budget] work session. K. Arndt - none Dept/EF/Serv.Dist./SD l/Minutes 4 February 2003 Page 4 of 5 K. Adjournment. There being no further business before the Board, and already having established a date and time for the next Regular Meeting, 12 March 2003 in the Borough Conference Room at 7: OOp., S. Arndt moved to adj ourn the meeting G. Spalinger seconded the motion, the voice vote was unanimous and the meeting was adjourned at 8:25p. Date, 14~ 03 Sharon Lea dinolfi, Secre KIB Engineering/Facilities Dept. Date: J -/3' -0..3 Board Dept/EF/Serv.Dist./SD l/Minutes 4 February 2003 Page 5 of 5