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2003-01-14 Regular Meeting t..j. 7 7) 7 Service Area No. 1 Board Regular Meeting Minutes 14 January 2003 at 7:00 p.m. Borough Conference Room A. Call to Order Chairperson Kevin Arndt called the meeting to order at 7:00 p.m. B. Roll Call Present were Board Members Kevin Arndt, McClain, Greg Spalinger and Jennifer Spencer. Sharon Lea Adinolfi, recording secretary and of the Engineering/Facilities Department. meeting were Scott Arndt and Peggy Tuttle. Rob Greene, Kaye Also present were Bud Cassidy, both Excused from the C. Approval of Agenda The Agenda was approved by a unanimous voice vote. D. Approval of Minutes The Minutes of the last regular meeting of the Board [19 November 2002] were distributed and read. The Minutes, as written, were approved by a unanimous voice vote. E. Public Comments There were no public comments. F. Financial Report The Chair acknowledged receipt of the Financial Report to be filed for audit. Discussion on the Financial Report was held later in the meeting. G. Old Business 1. Signs. The signs have been found. There are 20 mph speed limit signs and 10 Slow Children signs. It was noted that there is no road sign nor a stop sign at woodland Drive. R. Greene said that the roads which intersect at Rezanoff are State responsibility. J. Spencer asked about the Slow Children signs Dept/EF/Serv.Dist./SD l/Minutes 14 January 2003 Page 1 of 4 ~ and the 20 MPH signs. care of them. The Chair indicated that he would take 2. Dust Abatement. Price quotes on calcium chloride were reviewed. A discussion took place regarding quanti ty needed, the possibility of combining shipments with the School District and/or Waste Water Treatment plant and the timing of shipments. Rob Greene asked the Secretary to check with the School District and the Waste Water plant to find out if they have ordered their calcium chloride and what their delivery schedule is. He also said that it would be wise to hold off ordering for 2 months. The Board will wait to hear about the shipping schedule and make a decision on ordering at the next Regular Meeting. 3. Contractor Snow Removal. The Chair reported that there had not been much grading/sanding thus far because of the mild weather. Greg Spalinger said that his street had not been graded since last September and that this past week, when there were icy conditions, his street did not get sanded until late afternoon. The Chair indicated that he had requested the sanding and would continue to push to have the streets done in a more timely manner. 4. Chair Report. The Chair reported that the signs were not done yet, but that he hoped to have them installed shortly. He indicated that he would be fixing a downed Stop sign at Puffin and Curlew. There has been no maintenance done except for grading and some sanding. H. New Business 1. Review of Maintenance Contract. The Board Members received copies of the Specifications which are in place for the current Road Maintenance Contract. The Chair requested that, in anticipation of the Road Maintenance Contract being put out for bid in the Spring, the Board Members review these Specifications. At the next Regular Meeting suggestions for changes and addi tions to the Specifications will be discussed. Rob Greene questioned whether or not certain language could be put into the new Contract, particularly to address non- responsiveness of a contractor. Bud Cassidy suggested that any [reasonable] language could be written into a contract based on what the Board decides it wants to have in the contract. Financial Report the line item for where is it. The cont. [F] Jennifer Spencer questioned Telephone, is there an actual phone and pager, carried by the Chair, is covered Dept/EF/Serv.Dist./SD l/Minutes 14 January 2003 Page 2 of 4 q by that line item. Bud Cassidy said that that line item would also cover such things as the Recording Secretary making long distance phone calls to get pricing on calcium chloride. A question was raised as to where the pager was. It was believed that Board Member Scott Arndt has the pager. It was felt that both the Chair and Co-Chair should have a pager. The Recording Secretary will check on cost. It was noted by the group that thus far only 11% of the maintenance budget has been used. I. Public Comments None. J. Board Comments. Greg Spalinger talked about a ditch/culvert problem at Teal Way - there is flooding of yards and driveways. He is going to talk to the Borough about this problem. Rob Greene responded that there is no way to correct the situation without digging up the road and running the pipe across property. Greg also asked when the next meeting would be held. The Board Members decided on 4 February 2003 at 7:00pm in the Borough Conference Room. Rob Greene - none Jennifer Spencer - none Kaye McClain asked about Service District #1 sanding/plowing] Bud check wi th Lori Demi in suggested that once the to have a few laminated. the availability of the new maps for [showing the priority of road Cassidy and Recording Secretary will the Borough Map Office. Also it was map is finalized, it would be good idea The Chair added [as a continued part of the Chair Report] some information on the STIP program regarding paving. K. Adjournment. There being no further business before the Board, and already having established a date and time for the next regular meeting, 4 February 2003 at 7:00 p.m. in the Borough Conference Room, the meeting was adjourned at 8:00 pm. Dept/EF/Serv.Dist./SD l/Minutes 14 January 2003 Page 3 of 4 AP~roveYOQ ~k C7f: .J / Kevin Arndt, Chair Service Area No. 1 Board Dept/EF/Serv.Dist./SD l/Minutes 14 January 2003 Page 4 of 4 Date: Date: J -.3 - O.s T -, r~rE~~;Fr,,,, r ~ .-5 I L f/(,-~,r~,~" fr -- 2003 n 10 .-.-, \