2000-11-21 Regular Meeting
SERVICE DISTRICT I BOARD
REGULAR MEETING - NOVEMBER2I, 2000 @ 7:30 p.m.
MINUTES
CALL TO ORDER - The meeting was called to order by Chair Kevin Arndt at 7:30 p.m.
ROLL CALL - Tracy Jilge called roll. Members in attendance included Kevin Arndt, Robert Greene, Robert Casey,
Kaye McClain, and Jennifer Spencer. A quorum was present. Members absent were Scott Arndt and Ed Mahoney.
Also present were Tracy Jilge, Secretary of Engineering & Facilities, KIB and Karen McClain.
APPROVAL OF AGENDA - The agenda was approved as presented with the addition of one item, grading the
Mill Bay pullout by Robert Greene.
PUBLIC COMMENTS - None.
FINANCIAL REPORT - Kevin Arndt reviewed the Financial Report with the board members to include all the
current expenditures and available balances. Kevin Arndt made motion to acknowledge receipt of the financial
report dated 11-7-00. Jennifer Spencer seconded the motion. Motion passed by unanimous voice vote.
ACCEPTANCE OF MINUTES - Kevin Arndt advised minutes were not recorded of the September meeting due
to the leaving of the last secretary. Tracy Jilge advised she searched for the tapes and small recorder that was used.
The tapes and small recorder were not located in the Engineering Dept.
OLD BUSINESS-
A. Paving - Kevin Arndt shared information regarding a visit from Alan Verbitskyj, Director of Engineering &
Facilities, Kodiak Island Borough. Director Verbitsky advised Jacobs Engineering has 37,000 yards of
contaminated dirt mixed with asphalt and were looking for something to do with it. Jacobs Engineering expressed
an interest of working with the service districts. The service districts would need to put down a layer, mixing it
with more rock to meet the specs of our roads. The service district is looking at the possibility of the project as a
way to upgrade all the roads. This idea has to be passed by the Core. The Core will need specs from the service
district for asphalt and maybe they could put something together. The service districts would take care of preparing
the roads and might need some assistance from the Borough. Robert Greene inquired as to the Borough including
all the service districts and assisting with the initial cost. Kevin Arndt advised he wanted to take the project as a
service district project. Kevin would forward a spec to the Core. Kevin advised it was just in preliminary planning
stages and would be required to pass before the assembly.
B. - Road Signs - Kevin Arndt advised all road signs are in and as soon as the ditching was completed the work
would begin for installing all the new road signs.
C. Ditching - Kevin Arndt shared the status of the ditching project. The ditching should be complete by this
weekend. The signs and ditching sho~"d be fully completed by second week of December.
NEW BUSINESS - Robert Greene discussed the pullout of Mill Bay. He stated the Kodiak Island Borough nor the
State of Alaska maintains it. He discussed the badly deteriorated area and suggested the service district accept
responsibility for the Mill Bay pullout area. He recommended taking approximately half hour to maintain the
pullout. Kevin would like to see service district I take about thirty minutes and shape it and grade it. Kevin made
motion to accept the idea. Motion passed by unanimous voice vote.
OFFICER ELECTION- Kevin Arndt made motion to nominate Robert Greene for Chair. No other nominations
for Chair were received. The board cast a unanimous vote, seconded by Jennifer Spencer. Jennifer Spencer made
motion to nominate Kevin Arndt for Vice Chair. No other nominations were received. The board cast a unanimous
voice vote, seconded by Kaye McClain.
PUBLIC COMMENTS - None.
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BOARD COMMENTS-
Robert Casey - Robert shared his enjoyment of serving on the board and advised he ,vould be submitting his letter of
resignation by the end of the month. He is moving into tmvn. Robert expressed his appreciation of Kevin's
outstanding job as chair for Service District 1.
Kaye McClain - Kaye inquired as to the status of dumpster pads. Kaye advised the Borough previously discussed
the option of putting stone or rock underneath to support the dumpsters. Robert Greene mentioned the many
complaints of the trash that surrounds the dumpsters that remain there after the trash trucks pick up. Kevin asked
Tracy to make a note to mention it to 'Alan. Tracy advised the Board members the issue was being currently being
addressed by Alan Verbitsky.
Robert Greene - Robert inquired the board if all had driven the roads that the service district maintained. Robert
asked if all could drive the roads and maybe do some little maintenance on the little spurs and small roads to pacif:y
the people. It \vould be easier to maintain them as they deteriorate than to 'Nait till the.y need complete overhaul.
Robert stated it would be worth it to fix the little spurs and if all board members '.vould drive the small roads and get
a feel for what the people have to put up with daily, it would make a difference. The service district is responsible
for maintaining the roads in their district.
Jennifer Spencer - Jennifer inquired as to when the contract comes up for grading. Kevin advised the papenvork is
being put together to bring the contract up for bid. Kaye suggested the specs have to change in order to meet the
needs of the community. Kevin stated the Director of Engineering, Alan Verbitsky shall present the specs before the
service district prior to putting out to bid. He stated Alan is working on separating the contract into different areas
such as sanding and grading.
Kevin Amdt - Kevin stated it was a real pleasure to have sen:ed on the service district board as chair. Kevin also
discussed the importance of all members being present at the service district meetings. Kaye advised that after three
unexcused absences of the service district meeting the board is responsible for making a decision as to whether that
person stays on the board or not. Kevin stated that the issue can be raised at the next service district meeting.
ADJOURNMENT - Kevin Arndt adjourned the meeting and handed the seat over to the new Chair, Robert Greene.
Approved by:
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NOY 2 9 2000
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