2001-06-27 Special Meeting
SERVICE AREA NO.1 BOARD
SPECIAL MEETING MINUTES
June 27,2001 at 7:30 p.m.
At Bayside Fire Hall
Chairperson Greene called the meeting to order at 7:55 p.m.
ROLL CALL
Present:
Rob Greene
Scott Arndt
Kevin Arndt
Jennifer Spencer
Kaye McClain
Ed Mahoney
Rich Walker
Staff:
Patti Kirkpatrick, secretary
A quorum was established.
NEW BUSINESS
1. Bid Proposals for Snow Removal, Sanding, and Maintenance of Service Area No.1
roads.
Chair Greene advised the Borough Manager had requested they review the bid proposals and
provide a recommendation on which company best suited their needs. He noted that the
Borough engineering department was without a department manager and that this bid proposal
was similar to the previous contract awarded to A-K Construction.
S. ARNDT
seconded by McCLAIN
moved to recommend awarding the sanding portion for the
next two years to Mill Bay Trucking.
In response to Mahoney, S. Arndt advised D-1 was better for sanding dirt roads; however, it was
not quite as effective on asphalt.
Chair Greene noted that over the last two years, Mill Bay Trucking (MBT) had been non-
responsive for sanding call outs. He was concerned that MBT would put their sanding needs as a
low priority, making the roads unsafe for those traveling to work in the early morning hours.
K. Arndt favored working with a sole contractor for all their needs. He felt this would leave
room to call the other bidders as backup. Chair Greene concurred, noting that it would be more
work for the chair if there were two different contractors.
Walker was concerned that :MBT wouldn't be able to cover such a large area with two trucks and
that would slow down their response time.
ROLL CALL VOTE ON MOTION
Ayes:
Mahoney, S. Arndt, Green
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Noes:
McClain, Walker, Spencer
Abstain:
K. Arndt
MOTION FAILED
3 Ayes, 3 Noes
S. ARNDT,
seconded by MAHONEY
moved to recommend awarding the contract to Brechan
Enterprises as first choice; B & R Fish as second choice;
and TC Enterprises as third choice.
S. Arndt felt Brechan Enterprises (BEl) was the best choice as they had the experience,
equipment, and were a known entity. He liked that BEl had a 14' and 16' grader for $150-$155,
which he felt was a good use of equipment at a reasonable price. He was looking at experience
and then at cost.
In response to McClain, Chair Green advised that B & R Fish hauled fish waste and provided
dump truck services.
ROLL CALL VOTE ON MOTION
Ayes:
S. Arndt, Mahoney
Noes:
McClain, Walker, Greene, Spencer
Abstained:
K. Arndt
MOTION FAILED
2 Ayes; 4 Noes
Walker was concerned that BEL had too much work and not enough time or manpower to handle
this contract for the next two years. He urged the board to look closely at the other bidders.
Mahoney favored BEl as they had the equipment and manpower needed to maintain service area
roads.
S. Arndt concurred, noting that BEl had experienced operators who were familiar with the roads,
they were within the district, and their D-1 stockpile was convenient.
MAHONEY,
seconded by GREENE
moved to recommend awarding the contract to Brechan
Enterprises as first choice, T.C. Enterprises as second
choice, and B & R Fish as third choice.
S. ARNDT,
Seconded by MAHONEY
moved to amend the motion to recommend awarding the
contract to Brechan Enterprises.
S. Arndt felt that BEl was clearly whom they wanted to do the work and suggested they make
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them their sole choice.
ROLL CALL VOTE ON MOTION TO AMEND
Ayes:
S. Arndt, Greene, Mahoney
Noes:
Walker, Spencer, McClain
Abstained:
K. Arndt
MOTION FAILED
3 Ayes; 3 Noes
VOTE ON MAIN MOTION
Ayes:
Walker, Greene, Spencer, Mahoney, McClain
Noes:
S. Arndt
Abstain:
K. Arndt
MOTION CARRIED
5 Ayes; I No
In response to Walker, S. Arndt advised that the Assembly would make the final determination
based upon the manager's recommendations.
Chair Greene directed staff to provide draft copies of the minutes to the Borough Assembly for
their review and consideration.
ADJOURNMENT:
There being no further business before the Board, the meeting was adjourned at 8:40 p.m.
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Patti Kirkpat ick, Secretary
KIB Engineering/Facilities Department
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~bert Greene, Chair
Service Area No.1 Board
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