2001-02-27 Regular Meeting/Public Hearing Budget
SERVICE AREA NO.1 BOARD MEETING
February 27,2001 at 7:00 p.m.
Minutes
Chairperson Greene called the meeting to order at 7:00 p.m.
ROLL CALL
Present:
Rob Greene
Scott Arndt
Kevin Arndt
Jennifer Spencer
Absent:
Kaye McClain
Ed Mahoney
Staff:
Tracy Jilge, secretary
Guests:
Greg Spalinger
A quorum was established.
APPROV AL OF THE AGENDA
S. Arndt moved to approve the agenda. Seconded by K. Arndt. Motion carried unanimously.
APPROV AL OF MINUTES
Greene moved to approve the minutes of February 14,2001. Seconded by S. Arndt. Motion
carried unanimously.
PUBLIC HEARING
1. Fiscal Year 2002 Budget
Chair Greene adjourned the regular meeting and opened the public hearing on the fiscal year
2002 budget.
Chair Greene advised that the budget mirrored the prior year's budget, noting the only change
was to the temporary salary, which they agreed to divide between salary and overtime to
compensate the engineering secretary for her time to do the minutes.
K. Arndt moved to approve the fiscal year 2002 budget. Seconded by Spencer. S. Arndt
advised that discussion should be held and then approve the budget.
K. Arndt felt they needed to discuss whether or not to pursue the road paving design for the
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Greene met with Engineering Director Verbitsky who felt the preliminary design woulgJ~~ in
excess of $100,000. Greene advised that if they proceeded with a request for proposal (RFP) that
they would be obligated to go with the low bidder despite the amount.
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Greene clarified that if the low bidder projected costs in excess of available funds they were still
obligated to provide funding.
There was brief discussion on raising the mil rate to cover the preliminary design costs of
paving service area roads and adding those funds to the budget.
K. Arndt moved to amend the main motion to raise the mil levy one mil to raise $120,000 to be
applied towards the preliminary design costs of paving service area No.1 roads. Seconded by
Spencer.
Greene advised there were no guidelines on how to proceed with this type of project. He was
thinking of asking the state on how to proceed with an RFP for road design. He advised that this
couldn't be sole source and there was no Borough staff available to handle this type of project.
He noted that someone would have to be hired to write the request for proposal in addition to the
RFP for the preliminary design.
K. Arndt favored increasing the service area mil levy to allow for the preliminary design of road
paving. He felt this was an issue that needed to be dealt with now and not in another year.
Greene explained that Greg Spalinger had attended the previous meeting outlining the property
he had purchased which showed a driveway going across his property. He noted that Spalinger
had requested the driveway be moved back into the right-of-way and that it was agreed a letter
would be written to the Assembly requesting their approval to move the driveway. Greene noted
that plat had not been updated since 1964 and that the property owner could close off access to
the driveway going across his property.
Greene met with Borough Manager, Dave Jensen, to clarify what funds could be spent on this
project. Jensen advised service area funds could not be spent on this type of project; however,
they could request the Assembly to pay for this. In response to Spencer, Greene wrote a letter to
the Assembly requesting funding to relocate the driveway and outlined that service area funds
could not be used. He said this was similar to the Nixon Ranch improvements in the Flats.
Should the assembly not fund this, he felt the board should set aside some funds to build up for
future project improvements arid favored increasing the mil rate. It was noted that a one mil
would increase their funds by $120,000.
ROLL CALL VOTE ON AMENDMENT
Ayes:
Greene, K. Arndt, Spencer
Noes:
S. Arndt
Absent:
Mahoney, McClain
MOTION FAILED
3 Ayes, 1 No
In response to Spencer, S. Arndt clarified that no request was brought forward to the board to do
any paving. He did not favor arbitrarily raising the mil rate on a whim. He felt it was more
important to have residents come forward and express an interest in paving their streets. He does
support the residents of Woodland Acres to bring a petition forward to show the Assembly that
there was interest in paving.
S. Arndt moved to amend the budget to use the fund balance for a total of $62,150 and to place
$50,000 into the contingencies under support account, which then brings the total revenue and
expenditures to $201,150. Seconded by Greene.
S. Arndt felt that increasing the mil rate to two mils would adversely affect service area
residents. He didn't feel the board had enough information to raise the mil rate.
VOTE ON MOTION TO AMEND
Ayes:
Spencer, S. Arndt, K. Arndt, Greene
Noes:
None
Absent:
Mahoney, McClain
MOTION CARRIED
Unanimously
VOTE ON MAIN MOTION
Ayes:
Greene, K. Arndt, S. Arndt, Spencer
Noes:
None
Absent:
Mahoney, McClain
MOTION CARRIED
Unanimously
Greene closed the public hearing and reconvened the regular meeting.
FINANCIAL REPORT:
S. Arndt moved to acknowledge receipt of the financial report. Seconded by K. Arndt. Motion
passed unanimously.
OLD BUSINESS:
In response to Spencer, Greene explained that there was a deal to deliver asphalt; however, the
State was willing to move quickly on using the materials to make asphalt. It was a good deal for
the State.
RIGHT OF WAYS AND TREES:
Greene advised the manager said that any property owner could close the road off, fence off his
property to establish property boundaries. He said bottom line is the property belongs to the
owner and that person can do whatever they want with it. He felt the Assembly should send a
letter to the affected property owners advising of the proposed right-of-way changes.
Spalinger would be making changes this spring and he would notify the adjacent property
owners of his impending plans.
Greene advised that the developer for Ocean View subdivision had created a little bit more room
for utilities, which don't affect the lower subdivision. However, he felt the Borough should be
held responsible for the improvements because they were directed to approve the improvements
on Ocean Drive, which don't meet Borough standards.
K. Arndt suggested contacting Jim Graham and show him what clean up improvements needed
to be done and obtain a cost estimate.
Greene noted there were a couple of bad trees posing a hazard to the power lines within the
service area. The board directed their removal and suggested they check with KEA to see if they
can top those trees when they are working on the power lines before the trees are cut down.
NEW BUSINESS:
1. Board Vacancy:
Greene asked for input on whom to nominate to fill the vacancy. K. Arndt moved to nominate
Mr. Westbrook to fill the vacancy. Seconded by S. Arndt.
ROLL CALL VOTE
Ayes:
K. Arndt, Greene, Spencer
Noes:
S. Arndt
MOTION FAILED
3 Ayes, I No
The Board decided to draw names from a hat and Rich Walker was chosen. The board will
recommend Rich Walker to the Assembly for appointment to the Service Area No.1 Board.
2. Ed Mahoney.
There was a brief discussion on board members needed to contact the chair if they were unable
to attend meetings for their absence to be excused. Greene would ensure that absent board
members were aware of this policy.
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PUBLIC COMMENTS:
Jilge advised there was an old wooden sign on Mission Beach that is rotten and asked that it be
replaced by the Board. S. Arndt advised the sign was placed there by a private citizen and asked
her to contact either Dr. Bob or see if the Borough Parks and Recreation would replace the sign.
BOARD COMMENTS:
K. Arndt favored pushing forward the paving project for the entire service area and to let the
residents vote on whether or not to pave.
Greene advised that K. Arndt would get a hold of A-K Construction for placement of the street
signs within the service area. Greene would provide a copy of the amended budget to the finance
department for an adjustment.
ADJOURNMENT:
There being no further discussion, the meeting was adjourned at 9:40 p.m.
Submitted by:
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Tracy G. Jilge, Secretary
KIB Engineering/Facilities Department
Date: /~}/ /0/
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Approved by:
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ert Greene, Chair
""ervice Area No.1 Board
Date: / ;2 --/ /,.-c;/
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