1999-04-14 Regular Meeting
SERVICE DISTRICT #1
BOARD MEETING
APRIL 14, 1999
The meeting was called to order by Chair Ed Mahoney at 7:30 p.m. in the Bayside Fire Department.
Members Present:
Ed Mahoney
Scott Arndt
Kevin Arndt
Robert Casey
Jennifer Spencer
Robert Greene
Members Absent:
Brian Mayberry
Visitors:
Chris Lynch
JAN 2 8 2(DJ
PUBLIC COMMENT
None
ACCEPT ANCE OF AGENDA
Scott Arndt moved to accept the Agenda. Robert Casey seconded. Motion passed by unanimous voice
vote.
ACCEPTANCE OF MINUTES
Scott Arndt moved to accept the March 8, 1999 minutes. Robert Greene seconded. Motioned passed by
unanimous voice vote.
FINANCIAL REPORT
The Board reviewed the Financial Report. Scott Arndt moved to acknowledge the receipt of the
Financial Report. Robert Greene seconded. Motion passed by unanimous voice vote.
OLD BUSINESS
Arlene Way ditch
Ed stated that he was concerned about the ditch line that was filled in on Arlene Way. This issue was
reported to Chris Lynch, Borough Engineer. Chris stated that this issue will be part of the conditions of
the vacation ofthe lot. Ed stated that there is also a clean out pipe that is located in the ditch line. Chris
stated that John Sullivan approved it so there is nothing the Borough can do about it. Ed suggested
turning the pipe sideways so that it leaned toward the property (so road grading can be done).
Annexation
Ed Mahoney presented a timetable on the Annexation process.
Driveway permits/maint.
Glaciation - at what point should the Service District intervene with de-icing? Basically it's at the
Chair's discretion.
Ed asked if the Borough issues driveway permits. Chris stated that driveway permits are issued when
the building inspectors send the people requesting the permits to the Engineering office. Chris stated
that driveway permits are signed off before the building permitting office issues a C.O. Chris also
stated that Leonard and Doug are very aware of this procedure, a letter was issued and a meeting was
conducted. Scott suggested that the C.O. not be issued until the driveway permit is done.
Ditch/culvert work
The Board stated that ditch work needs to be done throughout the Service District, the Chair is
responsible for issuing a work order.
NEW BUSINESS
Service District #1 contract
Chris suggested stipulating response times on work orders. Chris stated that she would like to put in a
stipulation that if the contractor does not respond in a certain amount of time that the Service District has
the ability to get three quotes and get the work done by someone else.
Ed stated that there has been some concern about the qualifications of A-K's equipment operators. Ed
asked if the Service District can specify in the contract the need for experienced grader operators? Chris
stated that the Service District cannot specify the equipment operators, however, the Service District can
talk to A-K regarding their concerns.
Ed stated that he has got excellent response when calling out A-K.
Chris suggested putting a unit cost in the contract for RAP. She stated that this is a good opportunity
considering the work that Quality Paving will be doing on the island this summer.
Signage
Chris suggested making the Puffin, Puffin Extension and Curlew intersection a three way stop. Chris
stated that whatever change is made on signage that a public hearing must be held. The Board discussed
several options for road signs in this intersection. Scott Arndt moved to add a stop sign on Curlew and
remove the yield sign on Puffin. Robert Casey seconded. Motion passed by unanimous voice vote.
Jennifer Spencer and Robert Casey suggested posting speed limit signs on Lilly, Antone, Sharatine,
Puffin, Teal and Woodland. Chris stated that the Board needs to make a list of signs so the Borough can
order them. Ed stated that he is compiling a list of signs that are needed throughout the Service District.
Call out procedure
The Board discussed the call out procedure and determined that the Chair needs to notify the Vice Chair
and the Engineering Department prior to leaving town. This way there is an established chain of
command in the Chair's absence.
S99-007 Preliminary plat
Chris stated that her suggestion on this preliminary plat as part of the subdivision review was to submit a
drainage plan. The Service District Board did not have comments regarding S99-007 preliminary plat.
Mrs. Dillon's Drainage
Ed stated that Mrs. Dillon called him with concerns about drainage through her yard. She feels that the
excessive drainage is due to the development on the lot next to hers. Chris stated that by installing a
culvert on Eider and cleaning ditches this will re-route the drainage. Ed stated that he would like to
converse with Chris regarding culvert placement. Chris stated that the Service District needs to generate
a work order.
BOARD COMMENTS
Kevin Arndt asked about Brian Mayberry's Board attendance. Ed stated that he would talk to Brian
regarding his intentions of serving on the Service District Board.
Ed Mahoney stated that a public hearing regarding Woodland Acres signage would be set up for
Monday, May 1 ih and Monday, June ih.
ADJOURNMENT