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1998-06-02 Regular Meeting SERVICE DISTRICT NO.1 BOARD MEETING JUNE 2, 1998 The meeting was called to order by Chair Kevin Arndt at 7:30 p.m. in the Bayside Fire Department. Members Present: Kevin Arndt Ed Mahoney Robert Greene Jennifer Spencer Eric Kocurek Members Absent: Scott Arndt Charles Lorenson Visitors: Len Grothe Edward Gondek PUBLIC COMMENT ~one ACCEPTANCE OF AGENDA Kevin Arndt asked that item C. BOARD MEMBER ATTENDENCE be added under NEW BUSINESS. Robert Greene moved to accept the agenda as amended. Ed Mahoney seconded. Motion passed by unanimous voic~ vote. ACCEPTANCE OF MINUTES Ed Mahoney asked that the minutes of the April 28, 1998, regular meeting reflect the following change from The Service District #1 Board was in favor of consolidation to The Service District #1 Board was in favor of discussing the Annexation issue at a later date. Ed Mahoney moved to accept the amended minutes of the April 28, 1998, Service District # 1 Board Meeting. Jennifer Spencer seconded. Motion passed by unanimous voice vote. FINANCIAL REPORT Eric Kocurek asked why the Kodiak Island Housing revenue was not showing on the Financial Statement? Eric suggested checking with the Finance Department regarding these funds. "q.d Mahoney moved to acknowledge the receipt of the Financial Report. Eric Kocurek seconded. lotion passed by unanimous voice vote. 0LD BUSINESS Street Signs Robert Greene reported that five new stop signs for the Woodland Acres subdivision are up. Annexation Plan Kevin Arndt suggested setting up a public hearing regarding the City Annexation Plan. Eric spoke of the Alaska Housing Home Loan program and how it would be affected if the annexation took place. Ed spoke of the Title 29 Alaska Administrative Code for Municipalities, he stated that there should be a harmony between the Title 29 and a proposed plan (i.e. City of Kodiak Annexation Plan). Ed Mahoney spoke about police protection within the Borough. He stated that police could be hired through the Borough or we could sub-contract with the City to provide police protection. Ed Mahoney felt that the City Annexation Plan does not identify a need. Kevin Arndt set a Public Hearing regarding this issue for Tuesday, July 14,1998,7:30 p.m., Bayside Fire Hall. Lilly Drive Drainage .evin Arndt reported that he has spoke with Chris Lynch and Bud Cassidy regarding this issue. Kevin spoke of cleaning the ditch line, running water through Ed's subdivision culvert and raising the culvert on Balika that currently runs under the water/sewer main. This project would consist of a new culvert on Balika, and filling in the ditch on the North side of Matt Moir's yard. Jennifer stated that she would like Chris Lynch, Borough Engineer, to review this plan prior to any work taking place. Ed Mahoney moved to re-direct the drainage by raising the Balika culvert, directing the water on the South side of Lilly Drive down to Eider Street (ditching included). Robert Greene seconded. Vote on motion to re-direct Lilly Drive Drainage: Ayes: Kevin Arndt Ed Mahoney Robert Greene Eric Kocurek Jennifer Spencer Noes: None Motion passed 5-0. Calcium Chloride Kevin reported that the first shipment (8.4 tons) of calcium chloride has been ordered. He stated that there is a demand and a shortage of calcium chloride this year, therefore if the Service District #1 intends on placing a second order it should be done as soon as possible. Kevin stated that A-K Construction agreed to store the calcium chloride. Jennifer Spencer moved to order 3 flats of calcium chloride if it will be received by July 15, 1998. Ed Mahoney seconded. Motion passed by unanimous voice vote. NEW BUSINESS SewerlWater rates for Service District #1 Ed Mahoney spoke about the 20% surcharge for sewer and water services in Service District #1. He stated that the City Annexation Plan states that "annexation will not add directly to the cost of the utility operation and maintenance, it does eliminated the 20% that we are paying now. The current rate structure would accommodate these reductions without a rate increase. It should be noted howeve~ that the eventual need for the increased revenues to offset inflation and expansion of the service would occur ~ooner than otherwise projected." Ed felt that the Service District #1 shouldn't have to pay a premium Jllar amount for these services. Ed Mahoney moved to ask the Assembly to ask the City via a letter to lower the Service District #1 rates by 20%. Robert Greene seconded. Motion passed 4-1. Storm Drain/Miller Point Subdivision Len Grothe presented information to the Service District # 1 Board regarding the under ground culvert system at Miller Point Subdivision. He feels that they have installed a trouble free culvert system. Mr. Grothe is requesting that the Service District manage the culvert (i.e. if someone damages the culvert the Service District would have the authority to direct the individual to repair the culvert). Ed Mahoney asked if the request is to maintain the culvert on private property? Mr. Grothe responded that he is asking the Service District #1 to manage the culvert, not maintain. Ed Mahoney asked if it is required that this culvert is overseen? Ed Gondek responded "yes". Ed Mahoney spoke against any Service District #1 maintenance on private property. Ed Gondek stated that the Community Development Department has requested that either they get a plat note that describes how these five different property owners are going to manage the culvert or get the Service District #1 to take over the management of the culvert. Jennifer Spencer stated that she would like to have the culvert overseen "Iroperly to avoid future problems. "Gd Mahoney requested that Chris Lynch, Kodiak Borough Engineer, review the storm drain plans for :iller Point Subdivision. Jennifer Spencer also felt more comfortable with an engineer's approval. I<.evin Arndt stated that a meeting would be set up with Chris Lynch, Len Grothe and himself to discuss this issue. Board Attendance Jennifer Spencer spoke regarding Charles Lorenson's lack of attendance of Service District #1 Board meetings. Ed Mahoney moved to send a letter to Charles Lorenson asking if he intends on continuing to serve on the Service District #1 Board? If there is no response by July 10, 1998 the Service District #1 Board will assume he has no interest and his seat will be filled. Eric Kocurek seconded. Motion passed by unanimous voice vote. PUBLIC COMMENT None BOARD COMMENTS Kevin Arndt stated that A-K Construction has contacted him regarding ditch cleaning for Service District # 1. Kevin asked Chris Lynch if she felt there would be a conflict of interest. She felt there wasn't a conflict of interest. d Mahoney commented that he has a problem with the Service District #1 maintaining private property. Jennifer Spencer stated that if things were done correctly in the beginning then future problems would be avoided. Robert Greene is concerned about the manhole in Miller Point Subdivision that is connected to an existing culvert that the Service District #1 is currently maintaining. ADJOURNMENT Meeting adjourned at 9:32 p.m. & Kevin [)?i~ D~!J~/~/Cjg &Mzd ~ YES II (( NAME KEVIN ARNDT ED MAHONEY SCOTT ARNDT ROBERT GREENE ERIC KOCUREK CHARLES LORENSON JENNIFER SPENCER Public Sign-In Sheet / I ;),........-.t 1 ~'V\ ,~ &%~jl Lve 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. ~/~/9! ntJ'