1996-10-31 Special MeetingThe meeting was called to order by Chair, Charles Lorenson at 7:00 p.m. in the Bayside
Fire Department.
Members Present:
Charles Lorenson, Chair
Kevin Arndt, Vice Chair
Scott Arndt
Members Absent: Roy Aguirre
Others Present:
D -1 Gravel Supply
SERVICE DISTRICT No. 1
SPECIAL BOARD MEETING
October 31, 1996
Anthony J. Perez
Eric Kocurek
Ed Mahoney
John Zbitnoff/A -K Construction
Jim Graham/A -K Construction
Donna Coty
Dan Millard/Kodiak Island Borough/Engineering /Facilities Dept.
This special meeting is held for the purpose of the Service District No. 1 Road Gravel
Resurfacing Project. One bid was received on October 31, 1996, at 10:00 a.m. from A -K
Construction, with a base bid of $220,158.00 which includes $179,208 for the supplying
and delivery of D -1 graded gravel to designated SD #1 roads and an alternate bid item of
$174,230.00 for the supplying and delivery of C -1 graded gravel in substitution for the D-
1 graded gravel.
Scott Arndt moved to recommend to award to A -K Construction a contract to supply and
deliver D -1 graded gravel to Service District #1 roads based upon the unit prices given by
A -K Construction. Anthony Perez second. The board discussed that this project will be
over a period of two fiscal years, the contract ends October 31, 1997, and the project will
be under the direction of the Service District Chairman or his designee. Eric Kocurek,
declared a conflict of interest as he works for A -K Construction. Charles Lorenson, Chair
ruled that Eric Kocurek has no conflict because he is not an owner and has no financial
gain and may vote on the motion.
Vote on motion: Scott Arndt =yes, Anthony Perez =yes, Ed Mahoney =yes, Kevin
Arndt =yes, Eric Kocurek =no, Charles Lorenson =yes. Motion passes, 5 yes to 1 no.
Dan Millard reminded the board that the fund balance needed to be transferred to the
operating fund.
Minutes
Page Two
October 31, 1996
Scott Arndt moved to authorize the Kodiak Island Borough to transfer all of Service
District #1's fund balance to the operating budget. Anthony Perez second. There was
some discussion concerning the fund balance. Dan Millard commented that when you
transfer money for a project it gets dedicated to that project and ties up a block of money
Vote on motion: Scott Arndt =yes, Anthony Perez =yes, Ed Mahoney—no, Kevin
Arndt =yes, Eric Kocurek =no, Charles Lorenson—yes, Motion passes four yes to two no.
Eric Kocurek questioned when Charles Lorenson would be out of town and who would be
responsible for the D -1 project. Charles Lorenson stated he would be out of town
November 5th to the 11th. In that time Scott Arndt would be his designee for the D -1
project.
Kevin Arndt questioned once the D -1 project was awarded, which roads are going to be
worked on first. Scott Arndt stated that they would start with Puffin Drive, Lily Drive
and Woodland Drive as they were the most traveled roads. Scott Arndt stated that he had
talked to A -K Construction and the availability of getting started would be in the next few
weeks, and if the weather was good maybe 5,000 to 10,000 tons of gravel would be laid.
Ed Mahoney commented that he felt that he needed more education on the Service
District's role as a Board Member. Kevin Arndt and Eric Kocurek also echoed the same
concern. Donna Smith, Borough Clerk had not been able to attend the last meeting and
will be asked if she could attend a meeting to inform the Board on parliamentary
procedure and the duties of sitting on the Service District Board.
Charlie Lorenson stated that he will try and schedule a meeting for the first part of
December.
ADJOURNMENT
The meeting adjourned at 7:20 p.m.
Charl - Lorenso , C
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Date ('���f� Gale D. Gardner, Recording Secretary